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HomeMy WebLinkAboutOperational Report from Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: August operational report DATE: August 29,2003 I. BUILDING MAINTENANCE A. Honeywell performed routine maintenance on the HV AC 8/8. B. Schindler performed routine maintenance on the elevator 8/15. C. Honeywell replaced the HV AC filters 8/25. II. COLLECTION A. Six empty video cases and two empty DVD cases were found on the shelves 8/6. A service call was placed for the 3M security system gates. A technician "tuned up" the antenna range 8/7. He also suggested moving the planters full of silk flowers whose metal stems can interfere with the system's operation. B. The standing order for the Mobil travel guide series was changed to reflect the split of four of the titles into eight. C. The basic Chilton Repair Manuals have ceased publication. Staff will be considering how to replace these volumes in the collection. III. EQUIPMENT A. The last demonstration on potential copier replacements took place the week of 8/4. The Library, Public Works, and Administration are all looking at copier replacements in fiscal year 2003. Mindy and Becky attended two meetings with representatives from these two departments to explore any cost savings in purchase and maintenance contracts. A selection should be finalized early in September. B. The 3M-security system required a maintenance call 8/7. C. The AS 400, which runs the City's accounting and financial programs, was down for three days 8/13-8/15 for maintenance. D. The list of items for the City auction was prepared. The old video camera was transferred to the Cable program for use as a back up. IV. PROGRAMS A. The Library Board met 8/5 with four members present. B. The Library Foundation Board met 8/5 with four members present. C. The American Girl program for 2003 was entitled "A Garden Party with Kit." Special thanks go to Kay Stickler for playing the role of Columbia Heights Public Library librarian Lucille Hawkins at the spur of the moment. The program was enjoyed by all. D. The new teachers in Independent School District # 13 stopped at the Library 8/21 as part of their orientation tour. Becky and Marsha conducted a tour and short presentation to the 34 new teaching staff. E. The bulk loans were delivered to the high rises 8/6. F. The Columbia Heights Public Library Board of Trustees recognized the volunteers at a ceremony 8/27. Catherine Vesley and Patricia Sowada from the Board presented the awards. V. AUTOMATED CIRCULATION SYSTEM A. The hard drive in the NT server, which runs the ACS, started to fail 8/20. Al replaced the hard drive 8/21, and staff was able to use gerry-rigged terminals for charge/discharge while he was rebuilding the server. The system was totally restored by 3:30 p.rn. VI. STAFF A. Becky met with Peggy Riha and Chad Lubbers to work on updating the ACL Technology Plan on 8/5 and 8/21. B. Becky attended the County Library Operations Council meeting 8/7. C. Jenny Niznick and Beth Gilles both celebrated their 24-month anniversaries as Library Pages during August. D. Jeanine attended Scala training 8/19. E. Becky and Marsha met with the pages 8/20 to negotiate fall schedule. F. Becky met with Kelli Fox, new Gale representative, 8/26. G. Marsha made a presentation on library services at the Immaculate Conception School teacher orientation 8/26. H. Jeanine participated in a cable shoot 8/27. I. Becky met with Mark Trunzo, Baker & Taylor representative, 8/27. 1. Becky met with Aleksandr Chrenin and Paul Grosse, the City's IS staff, about the updated Technology Plan 8/28. VII. MISC A. An attempted theft of four cookbooks was thwarted 8/13. B. A MELSA survey was conducted 8/16. C. F or the first time, staff attended the Anoka County Library Staff Development Day 8/22. Eight staff members were able to participate at the all-day session held at Bunker Hills Activity Center. Staff appreciated the opportunity to meet the people who work at the Anoka County Library and to participate in the training sessions. D. The Minneapolis Public Library and Scott County Public Library were closed from 8/25 - 9/2. The Columbia Heights Public Library was listed on the brochure of open public libraries distributed by Minneapolis Public. Use statistics for that week will reflect an influx of users from MPLIC. VIII CIRCULA TION AND LIBGIS JULY Circulation 2002 2003 Adult 6,252 6,599 Juvenile 7.133 6,962 13,385 13,561 Work Days 26 25 Libgis Reference Dir. A. Dir. B. Work Days 2002 1,394 361 133 26 2003 1,883 758 237 25 Circulation Building JULY 2002 JULY 2003 12,652 12,221 IX GA TE COUNT AND MEETING ROOM USE JULY X Gatecount 9439 INTERNET BROWSER USE JULY 2002 413 Meeting Room Use 8 JULY 2003 552 MRL/jms