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HomeMy WebLinkAboutOperational Report from Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: March operational report DATE: March 31, 2003 I. BUILDING MAINTENANCE A. The Library building underwent an insurance inspection by the League on 3/12. B. The Library had a Fire/Public Safety inspection 3/3. Two minor violations have been corrected. C. The windows were cleaned 3/14. D. Public Works removed graffiti from the men's restroom 3/18. II. COLLECTION A. Orders for paperbacks and hardcover books were placed. B. The first DVD's were entered in to the database. These circulate heavily and are in great demand by the patrons. III. EQUIPMENT A. The main floor Internet browser crashed 3/11. Thanks to Al Rautio, who had to wipe the hard drive and start over, it was back up 3/12. B. The paperback racks purchased by the Friends have been received and installed. Public Works mounted the new slat wall in the Y A hallway and assembled the rack for the DVD's. The paperbacks will all be shifted and the racks re-Iabeled. C. The UPS connected to the building's computer network was replaced 3/14. Thanks to Aleksandr, Paul, and Al for making this a smooth transition. D. The Mita copier had a new roller installed 3/7 and a spring replaced 3/14. IV. PROGRAMS A. With Governor Pawlenty's unallotment, the after-school enrichment grant (CHASE), which funded a summer aide position at the Library, has been eliminated. Alternative funding sources to preserve the two programs included in the grant, LIBRA and American Girl, are being explored. B. The "Read Across Heights" posters were used on the bulletin boards on both floors of the Library. Public response to them has been very positive. C. Three sessions of storytime were held on 3/4,3/11, and 3/18. D. The Friends met 3/3 with 10 members present. E. The Library Board met 3/4 with all members present. F. The Foundation Board met 3/4 with all members present. G. The bulk loan to the senior citizen high rises was delivered 3/5. H. The bulk loan to the schools was delivered 3/6. I. The Immaculate Conception School classes visited the Library the week of 3/1 0-3/14. 1. An English as a Second Language class toured the Library 3/17. K. Marsha, Cristy, and Kelly attended Kindergarten round-ups at Valley View, Highland, and North Park on 3/18,3/19, and 3/20 respectively. They registered children for library cards and presented information on services available. L. Kelly and Marsha presented poetry programs at the schools 3/12 and 3/19 to promote National Poetry Month. V. AUTOMATED CIRCULATION SYSTEM A. The pc in the workroom malfunctioned due to a defective port. Al switched it over to a working port in the hub. VI. STAFF A. Becky attended five budget-related meetings in March. B. Mary attended the Safety Committee meeting 3/25. C. Jeanine participated in a cable shoot 3/27. D. Marsha attended a LIBRA meeting 3/27. VII. MISC A. The most time-consuming project of the month has been dealing with the State's financial situation and how it will affect local spending. Three different scenarios have been prepared by the various departments for submission to the City Manager, and an informational proposal has been compiled for the City Council. The Council will be considering the alternatives at a work session. B. Debra Patrin, IRS employee, has volunteered 9Vz hours at the Library during March to assist with keeping the income tax forms in order. C. A MELSA crossover survey was conducted 3/24. VIII CIRCULA TION AND LIBGIS FEBRUARY Circulation 2002 2003 Libgis 2002 2003 Adult 5,355 5,219 Reference 1,259 1,431 Juvenile 5,056 4,480 Dir. A. 299 557 10,411 9,699 Dir. B. 53 115 Work Days 23 23 Work Days 23 23 Circulation Building FEBRUARY 2002 FEBRUARY 2003 9,817 8,729 IX GA TE COUNT AND MEETING ROOM USE FEBRUARY Gatecount 7,124 Meeting Room Use 8 X INTERNET BROWSER USE FEBRUARY 2002 356 FEBRUARY 2003 295 MRL/jms