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Home My WebLink AboutNovember 1, 1994TO: FROM: DATE: SUBJECT: OCTOBER OPERATIONAL REPORT M. Rebecca Loader, Library Director Marsha Tubbs, Children's Librarian November 1, 1994 October Operational Report STORYTIMES: We are halfway through the Fall Storytime schedule and everything seems to be going well. I have one small class 6-8 and all others average 12-20 for attendance. The new schedule met with mild resistance, but appears to have won over skeptics. I have received many positive comments and no negative comments to date. I plan on reducing the number of sessions for the winter program as registration is normally lighter during the winter months, probably due to cold weather. FIELD TRIPS: We hosted 3 separate pre-schools on field trips this month. Each attended a storytime program (approx. 30 minutes). Each program contained stories, puppet show, and a filmstrip. BOOKTALKS: The booktalks are going overwell with the classes. This month I did: Jeremy Thatcher, dra.qon hatcher, for the 4th grade, Nibble Nibble Jenny Archer and Herbie Jones and the dark attic for the third grade; The trouble with lemons for the 6th grade; and The evenin.q kin.q for the 3rd grade. Kindergarten and 1st graders viewed filmstrips. We checked out 16 copies of Jeremy Thatcher, dra.qon hatcher immediately after the Booktalk and placed 4 reserves. Checked out 2 cOpies of Trouble with lemons; no reserves (6th grade is a hard sell) Herbie Jones Series, most checked out right after the Booktalk and Nibble Nibble Jenny Archer checked out with reserves (2) along with other titles from the series. Between classes, field trips and storytimes, we held 57 separate programs in 21 days in the children's department. MEETINGS: The Director and I conducted demonstrations of the Ready Reference DataBase for Jackie Harlow on October 26. Jackie is an ACL Reference Librarian from Northtown and is in charge of their I & R File. I believe she was impressed with the database and anticipate we will hear more from them in the future. I attended the Children's Librarian Fall Meeting at Northtown on October 27. Agenda items included Summer Reading Club 1994, Storytime Planning 1995, Publicity for Programs, Possible Holiday Programs for December 26 - January 1. After the meeting I investigated the storytime collection at Northtown and made a list of possible purchases for Columbia Heights. I also spent some time with Children's BIP searching for available titles by subject area. I had some success in the crafts and hobby areas. Hopefully, they will work out to fill in our soft spots in the 600's. Coming next month: National Children's Book Week Storytime ends Registration for Holiday Crafts Planning for Winter Reading Club CHILDREN'S LIBRARIAN MEETING TO: FROM: DATE: SUBJECT: M. Rebecca Loader, Library Director Marsha Tubbs, Children's Librarian November 1, 1994 Children's Librarian Meeting I attended the Fall Children's Librarian meeting at Northtown on October 27 at 1:30 P.M. All Children's Librarians were in attendance. The purpose of the meeting was actually three-fold. 1) Revisit 1994 Summer Reading Club and investigate possible changes for 1995. 2) Discuss the possibility of lowering ACL age limits on storytimes from 3 1/2 to 3 and set schedules for 1995. 3) Discuss programming for 1994 and expenditure of remaining funds. 1) 1994 Summer Reading Club. ACL Summer Reading Club registrations were lower this year than previous years. Some branches showed substantial drops (NOR in particular). Reasons given were: moving programs from the small buildings to Bunker Hills Activity Center, wonderful weather hurt library usage, NOR felt that lack of McDonald's coupons hurt their registration as teens would register solely to get the coupon and meal. They have a McDonald's right next door. Everyone liked the Planetarium and wave pool tickets, though some felt the wave pool tickets should have had an extended time limit to allow for bad weather in August. Kathy Baxter, Children's Services Coordinator stated that the counties original count of 800 tickets actually used at the wave pool was inaccurate and a new total should be forthcoming. 2) The discussion regarding lowering the storytime from 3 1/2 to 3 became quite heated; NTN is offering a Tots program for 2's. Children's Librarian Kay Marselick was proposing lowering the pre-school storytime age to 3, thus allowing her to promote her Tots to Pre-school when they turn 3. At this time, once a child turns 3 they must wait 6 months to be eligible for Pre-school Storytime. It is my belief that all Children's Librarians are concerned that a) lowering the age would overfill Pre-school Storytimes in those areas where staff time is short and space limited; b) Tot programming may be coming to more than one location in ACL again overlooking staff and space. The conclusion reached? Let NTN do whatever they felt necessary, but keep the remaining programs at age 3 1/2. It was also decided that "for 1995" ACL would not offer storytimes at their NCL and CEN branches. I believe that STF and RUM also do not have storytimes. This discussion was reached because these branches have been unable to get 12 registrations for storytimes and it "did not look good for the county to be advertising a program, and withdrawing it at the last moment". 3) Programming. ACL received a large amount of monies from clubs and organizations this past year. Not all of these funds were expended over the summer programs. Kathy Baxter had hoped to use some of the remaining funds to purchase support materials for storytimes ie. puppets, book props, etc. She informed the group that this would not be possible as the funds must be spent on programs by the end of 1994, if at all possible. Therefore, ACL will be providing holiday programs between Christmas and New Year's at Bunker Hills Activity Center and their large library locations. ACL also provided programming during MEA, but had very poor turn out. Publicizing all these programs came up as a major issue, and requests were made for a coordinator for publicity ie. news release and PSA's. Theresa Schroeder, Children's Librarian NTN accepted the job until January 1995. Then, it may fall to Rosalyn at APL. Meeting adjourned at 4:00 P.M. I spent from 4:00 - 5:30 P.M. in the NTN children's department storytime collection. I obtained a listing of pop-up titles to add to our storytime collection, investigated the book props they had purchased including Sam's Sandwich (ours is better) and checked out a few of the puppets they have available. TO: M. Rebecca Loader FROM: Mary M. Kloss SUBJECT: Operational Report, October 1994 SENIOR CITIZEN PROGRAMMING: On Wednesday, October 12, Barbara Mantini from North Hennepin Community College presented a slide program on the Mayas and the Yucatan Peninsula. Twenty-five senior citizens attended and refreshments were served by the Friends of the Library. I publicized this program in the Focus, Northeaster, L. ibrary Sampler, and Senior Hi.qhli.qhts, a newsletter produced by the Columbia Heights Recreation Department. I began contacting presentors and scheduling them for slide programs for 1995. The four programs so far scheduled for the upcoming year are: January, John Farber (China); February, Bernice Wenzel (Switzerland and the French Riviera); March, George Erickson (Australia); and Apdl, Charles Nungesser (Scandinavia). Contracts were sent out to the individuals on 10/28/94. BOOK DISPLAY: I ran two book displays during the month: Hunting and "If you like Sue Graflon's alphabet murder mysteries, try these". With the hunting book display I included free copies of the 1994 MN. Hunting and Trapping Regulations and the 1994 MN. Waterfowl Hunting Regulations. I obtained these booklets by calling the Department of Natural Resources. They mystery display was accompanied by a booklist. HOMEBOUND SERVICES: I selected books and arranged delivery to four homebound patrons this month. DELIVERY OF BOOKS TO PARKVlEW VILLA: On Friday, October 7, I delivered an assortment of 30 books to Parkview Villa. I picked up 31 books from the high rise. On those returned, the circulation was 37. NEWSLETTER: I ran off 300 copies of the October newsletter. Copy for the November newsletter was given to Kelly on Friday, October 14. FRIENDS OF THE LIBRARY: The Friends of the Library met in the library boardroom on Monday, October 3, at 1:00 p.m. with five members present. The Iow attendance was attributed to the fact that several of the members were on a fall bus tour to the east coast. At the meeting the Friends decided to again participate in "Project Bookshelf". SUPPLY ORDER: The supply order was completed this month. I ordered copier paper from Anchor Paper, paper products from Johnson Paper, and barcodes from Minitex. LIBRARY CARDS: On Monday, October 3, I contacted John Murphy at Plastic Products for quotes on and samples of library cards. I received the quotes on October 5, but did not receive the library card samples until the week of October 17. Library card design and colors will be decided on by mid-November. BULLETIN BOARD: A new bulletin board with the theme "Read Across Amedca" was completed and displayed on Thursday, October 27. ADDITIONAL PROJECTS AND INFORMATION: On Tuesday, October 4 1 began taking photos of the children's story time activities and participants. These photos will be used in the library photo album. October was Polish-American Heritage Month and I worked with several members of the Sister City group to coordinate a display of photos and booklets on Poland with library books on Poland. The Sister City group members wanted me to include videos on my Poland booklist, so I did and also took this opportunity to update the booklist. Their display will run through the month of October. I drafted four letters which were sent out this month requesting a donation for the purchase of additional books-on- tape. Letters were sent via Marie Marquart to the Td-City American Legion #513 and its auxiliary, and the Columbia Heights VFW Post #230 and its auxiliary. I was on vacation from October 17-October 21. MMK/jms Expenditures November 1, 1994 List 2 2170: 2171: 2180: 3500: 5120: 4395: OFFICE SUPPLIES Anchor Paper Midwest St. Paul Book 82760401 8 1/2 X 11 paper 923531 markers 13489030 crayons PROGRAM SUPPLIES Johnson Paper A103373 cups, napkins GENERAL SUPPLIES Frattalone's Hardware Johnson Paper 3M 6335118 trash bags, keys, misc. A103397 roll towels UM76077 circulation cards BOOKS Chronimed Publishing Gale Research ICMA Omnigraphics U.S. West Direct 805680002 LEGAL NOTICE PUBLICATIONS Northeaster and North News 27243 REPAIR AND MAINTENANCE Wagers M32146 BUILDING AND IMPROVEMENTS P.M. Johnson's 940354 SALES TAX 2000: Anchor Paper 82760401 2000: Midwest 923531 2000: St. Paul Book 13489030 2170: Johnson Paper A103373 2171: Johnson Paper A103397 2171: Fraualone's Hardware 6335118 5120: P.M. Johnson's 940354 I can cope 1995 Directory of publications 1994 Municipal Yearbook 1995 National directory of addresses and telephone numbers phone books classified advertisement maintenance 11/7/94 to 2/7/95 shelving 349.50 8.05 9.18 366.73 93.87 93.87 42.99 301.36 32.02 376.37 14.01 395.00 84.95 95.00 74.90 663.86 21.00 21.00 112.68 112.68 2,695.20 2,695.20 22.72 .40 .60 6.10 19.59 2.79 175.19 227.39 IACCT. COL UMBIA HEIGHTS PUBLIC LIBRARY ACCOUNTING November 1, 1994 ADOPTED PROJECTED ENCUMBERED 1994 1994 YR TO DATE BUDGET BUDGET SEPTEMBER & EXPENDED OCTOBER BALANCE 'UMBER DESCRIPTION 1010 REGULAR EMPLOYEES 174,438 171,473 131,306.28 40,166.72 011 PART-TIM E EM PLOYEES 49,795 50,074 37,705.92 12,368.08 020 OVERTIME REG. EMPLOYEES 512 512 289.14 222.86 1050 SEVERANCE PAY 7,399 7,715 7,715.26 (0.26) 1070 INTERD. LABOR SERVICE 1,916 1,916 1,682.64 233.36 1210 P.E.R.A. CONTRIBUTION 9,775 8,160 6,091.16 2,068.84 1220 F.I.C.A. CONTRIBUTION 15,057 16,627 12,682.20 3,944.80 1225 FLEX BENEFIT 134 134 108.46 25.54 1300 INSURANCE 16,200 13,203 6,794.53 6,408.47 1510 WORKERS COMP. INS. PREMIUM 2,648 2,631 986.84 1,644.16 1700 ALLOCATED FRINGE 747 766 656.24 109.76 2000 OFFICE SUPPLIES 2,150 1,800 1,304.70 366.73 128.57 2010 MINOR OFFICE EQUIPMENT 400 400 0.00 400.00 2011 COMPUTER EQUIPMENT 0 375 0.00 401.78 (26.78) 2020 COMPUTER SUPPLIES 355 355 75.07 279.93 2025 AUTOMATED CIRCULATION SYSTEM 4,150 4,150 222.75 3,927.25 2030 *PRINTING & PRINTED FORMS 581 581 191.25 389.75 2161 CHEMICALS 0 100 32.50 67.50 2170 PROGRAM SUPPLIES 1,215 1,215 860.93 155.91 198.16 2171 GENERAL SUPPLIES 5,745 5,070 3,381.16 998.63 690.21 ~175 FOOD SUPPLIES 75 75 10.07 64.93 180 BOOKS 42,514 42,514 37,071.07 2,271.66 3,171.27 2181 PERIODICALS, MAGS. NEWSPAPERS 4,284 4,284 1,859.87 2,144.47 279.66 2183 AUDIO CASSETTES 800 800 273.45 526.55 2184 VIDEO CASSETTES 2,900 2,900 2,268.61 47.56 583.83 2185 COMPACT DISCS 1,300 1,300 662.53 637.47 2187 MEDIA KITS 300 300 0.00 339.93 (39.93) 2188 MICROFORM 1,887 1,887 2,053.03 (166.03) 2280 VEHICLE REPAIR & MAINTENANCE 25 25 0.77 24.23 2990 PURCHASE FOR RESALE 0 200 106.38 38.37 55.25 3050 EXPERT & PROFESSIONAL SERVICE 15,307 15,372 7,317.22 855.75 7,199.03 3105 TRAINING & EDUCATION 300 300 227.00 73.00 3210 TELEPHONE & TELEGRAPH 1,697 1,697 1,214.19 482.81 3220 POSTAGE 498 498 258.50 8.48 231.02 3250 OTHER COMMUNICATIONS 1,005 1,005 682.29 322.71 3310 LOCAL TRAVEL EXPENSE 140 180 118.99 18.69 42.32 3430 ADVERTISING OTHER 225 225 98.99 126.01 3500 LEGAL ADVERTISING 25 25 0.00 21.00 4.00 3600 INSURANCE & BONDS 3,827 3,827 2,870.24 956.76 3820 WATER UTILITIES 300 300 117.97 182.03 3840 REFUSE UTILITIES 1,183 1,038 904.96 133.04 3850 SEWER UTILITIES 300 300 92.00 208.00 4000 REPAIR & MAINTENANCE 14,741 14,741 9,398.68 423.18 4,919.14 20 HONEYWELL MAINTENANCE CONTR 14,719 15,495 11,621.25 3,873.75 ~ GARAGE, LABOR BURDEN 185 185 18.50 166.50 [~ RENTS & LEASES 1,225 1,160 819.69 10.74 329.57 14300 MISC. CHARGES 100 100 48.00 52.00 14330 SUBSCRIPTION, MEMBERSHIP 475 475 448.00 27.00 ^CCT. COL UMBIA HEIGHTS PUBLIC LIBRARY ACCOUNTING November 1, 1994 ADOPTED PROJECTED ENCUMBERED & EXPENDED 'UMBER DESCRIPTION 1994 1994 YR TO DATE BUDGET BUDGET SEPTEMBER OCTOBER 4395 STATE SALES TAX 3,764 3,764 898.54 228.99 2,636.47 5120 BUILDING AND IMPROVEMENTS 5,500 5,500 0.00 2,695.20 2,804.80 5130 IMPROVEMENT OTHER THAN BUILDI 200 200 0.00 200.00 5170 OFFICE EQUIPMENT 6,113 6,113 0.00 6,113.00 5180 OTHER EQUIPMENT 0 200 422.77 (222.77) 7100 OPERATING TRANSFER OUT 6,467 6,597 4,947.75 1,649.25 BALANCE TOTAL *includes $191 encumbered from 1993. 425,598 420,839 110,893.59