HomeMy WebLinkAboutJuly 31, 1997COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 - 40th AVENUE N. E,
COLUMBIA HEIGHTS, MN 55421-2996
PHONE: {612) 782-2805
FAX: (612) 782-2804
TO:
FROM:
SUBJECT:
DATE:
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CITY OF COLUMBIA HEIGHTS
Columbia Heights Public Library Board of Trustees
M. Rebecca Loader, Library Director
July operational report
July 31, 1997
BUILDING MAINTENANCE
A. One ballast and twelve sockets were replaced in the lighting fixtures.
B. The carpeting in the lobby and the East Room were cleaned. All traffic mats were
cleaned.
C. Public Works cleaned out the front stairwell drain after the July 1st thunderstorm.
D. The East Room roof leaked 7/11 in a new place. Eight books worth about $140.00
were lost.
E. Schindler replaced all the button lights in the elevator with red LED generators on
7/18.
F. Quotes were taken for the following repairs.
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Ant control
Replace the refrigerated fountain in the lobby
Replace the sweeps on the activity room folding door
Replace the East Room emergency door
Paint: external wooden trim, activity room, stairwell, and YA corner
'Replace floor tiles' in basement hallway
COLLECTION
A. Two new sets of the World Book Encyclopedia were purchased for the reference
collection (one adult, one junior).
B. The new edition of the College Blue Book was ordered.
C. Audio cassettes and video cassettes were ordered.
EQUIPMENT
A. A barcode scanner for use on the automated circulation system was purchased.
B. The flag was replaced prior to the Fourth of July by Public Works.
PROGRAMS
A. The Board met 7/1 with all members present.
B. Curtis Hed, magician, entertained 133 children and 45 adults on 7/1.
C. 7/3 Funtime with Shad Briley was enjoyed by 35 children and 14 adults with a farm
theme and square dance.
D. The Friends met 7/7 with ten members present.
E. Brian Richards, magician and juggler, drew 181 children and 36 adults 7/8.
F. 7/10 Funtime, led by Kelly Olson, drew 36 children and 14 adults with a food theme.
G. Half Pint and Oscar, acrobatic clowns, entertained 155 children and 46 adults on
7/15. ~
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7/17 Funtime drew 36 children and 16 adults with a dragon theme.
Bill Wiard, juggler, entertained 188 children and 52 adults on 7/22.
A new bulk loan service to Heights Manor was started 7/23.
Funtime on 7/24 was enjoyed by 28 children and 12 adults with a noise theme.
The Banjo Dancers, cloggers, entertained 178 children and 42 adults on 7/29.
7/31 Funtime had a tiger theme and attracted 23 children and 10 adults.
AUTOMATED CIRCULATION SYSTEM
A. Starting July 14, six public access terminals have been restricted to catalog use and
two have retained full Internet access. This was accomplished through a software
change and has greatly improved on the situation with jammed terminals and
monopolized terminals.
STAFF
A. Samantha Pace completed her first year anniversary as a page on July 13.
B. Interviews were held the week of July 21st for the vacant page positions. One
candidate was hired.
C. Kelly attended a Municipals Meeting 7/25.
MISC
A.
A MELSA attendance survey was taken 7/23 with the help of the Friends of the
Library.
Sheila found the emergency door in the East Room ajar during the closing routine
on 7/29. She was able to secure the door for the night. When City Wide Lock
repaired the Detex on 7/30, they confirmed the box had been pried open, the battery
disconnected, and the lid bent back to conceal the cut wires. A police report has
been filed.
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CIRCULATION AND LIBGIS
JUNE
Circulation 1996 1997 Lib.qis 1996 1997
Adult 5665 5423 Reference 2393 1894
Juvenile 6438 6814 Dir. A. 292 585
12103 12237 Dir. B. 88 45
Work Days 25 25 Work Days 25 25
NARRATIVE SUMMARY
A. The month of July was extremely busy with
interviews, page training, and staff vacations.
TOTALS FOR 1997 ARE MISSING
STATISTICS FOR 1 DAY FROM
BOTH ADULT AND JUVENILE
DEPARTMENTS.
programs, reading clubs, page
TO:
FROM:
DATE:
"4UBJECT:
M. Rebecca Loader, Library Director
Marsha Tubbs, Children's Librarian
July 31, 1997
July 1997 Operational Report
Programs
A. Super Tuesday Specials: July performances were outstanding.
Attendance was above average. July 1-
Magician Curtis Alan Hed 133 children 45 adults. July 8-Magician Brian Richards 181 children 36 adults, July
15-Clowns Y2 Pint and Oscar 155 children 46 adults. July 22-Bill the Juggler 188 children 52 adults. July 29
Banjo Dancers 178 children 42 adults. All together 835 children and 221 adults attended Super Tuesdays
this month.
Funtime Storytime: We had five separate Funtimes this month. The July 3 Funtime featured staff member
Shad Briley and her farmyard friends. The July 10 session featured my associate Kelly Olson and wacky food
stories. Both received rave reviews from those who attended.
Date Theme Craft
July 3 Farms Cow/puzzle
July 10 Food My sister ate 1 hare
July 17 Eyeglasses Baby duck visodglasses
July 24 Noise Tambourine
July 29 Tigers Tiger masks
Attendance
35 children/14 adults
36 children/14 adults
36 children/16 adults
28 children/12 adults
23 children/10 adults
Reading Club: Registration as of July 29 is 723 - up from last year's count of 714. I need to order additional
treasure chest prizes as we are running Iow.
II.
Collection
A. Weeding: with the help of our senior pages, I completed the weeding and discarding of the J Non-fiction
collection. We utilized the computer program run by ACL which gave us titles and call numbers of those
items circulating less than ten times. The program was a tremendous asset, speeding the process by quite
a margin. I still need to do a visual check of the section, and discard those items in disrepair, damaged, etc.
B. Easy Inventory: We have begun the final stages of the easy inventory A-M. I am amazed at the small
percentage of lost items. I have marked 14 items missing from the easy section. We have inventoried
A,C,D,E, and N-Z. Hopefully, we will have this project completed by the end of the August.
C. Collection Development: I have been working on upgrading the J000-J400's. This is a difficult section to
upgrade as it covers some "hot" topics. The J100's and J300's cover the self-help and psychology areas with
subjects like death, suicide, emotional and physical problems, stress, anxiety, supernatural, etc. Since the
library does not have a young adult non-fiction section and very little has been written for elementary age
children on these topics, the director and I have decided to purchase materials for teens and attach them to
the adult records. These materials will be marked "Housed in the Young Adult Section" and labeled with a
YA label. I am making a conscientious effort to select titles that are informative, and unbiased. This project
is taking some time.
III.
Projects
A. Volunteers are relabeling easies with spine labels and subject labels.
B. Volunteers are labeling Caldecott and Newbery Award and Honor books.
C. Pages are mending easies, magazines, and some non-fiction.
D. Pages have been updating J booklists for reprinting.
E. Magazine discarding is complete and Kelly Olson is working on the new storage labels and updating the ACL
listing.
F. I submitted copy for the City-wide newletter to City Hall on July 17. Kelly Olson typed, formatted, and helped
with the layout.
G. Prepared three book props/flannel boards for use during this summer Funtime/Storytime: Gumdrop tree, Cow
in the middle of the road, Tiger in the teapot.
IV.
Staff
A.
I joined the director for Samantha Pace's performance evaluation. Samantha has been a delight to work with
and does an outstanding job with the children.
I supervised staff and coordinated work assignments between pages, volunteers, and Clerk-Typist II. The
pages have been very diligent this season. Projects are getting done on time and they are handling the extra
business quite well. I have noted an occasional mental lapse, especially during our busiest times. Keeping
them on track and focused does take a lot of time and energy. Circulation has been up. We missed
circulating 1000 items on 2 or 3 separate days by less than 50 books. We have been busy!
Mo
Volunteers
A. We have 14 volunteers this season. They have all been very conscientious about keeping their scheduled
work times or reporting in if they are unavailable. For the most part we have had excellent coverage.
The first puppet troupe (volunteers) performed two plays before the July 29 Super Tuesday Special Jack's
Bean Problem, and No moon, no milk. Troupe number two is scheduled to perform August 8. Volunteers
have aided in all or part of the following projects: labeling of J Fiction (genre labels), labeling of easy books
(spine and genre labels), set up/take down of activity room every other day, registration of Summer Reading
Club members, preparation of crafts for Funtime, folding of newsletters/brochures for distribution, recycling.
VI.
Miscellaneous
A. Upcoming calendar: Complete magazine storage project, complete easy inventory, plan the ICS fall
schedule, plan Fall Storytime, design, print, distribute Fall Storytime brochures, begin Keeping in
Touch/September issue, budget expenditure complete by September 30, contracts to MEA and Children's
Book Week program participants-Schiffelly Puppets and Storyteller (to be determined), book order-Mary Kay
Ulness, book order-Bookmen, book order-Baker & Taylor.
MAT/k jo