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Home My WebLink AboutJanuary 29, 1997TO: FROM: SUBJECT: DATE: M. Rebecca Loader Mary M. Kloss Operational Report, January 1997 January 29, 1997 II. III. IV. Programs A. Homebound: During the month, I received two calls from homebound patrons requesting book delivery. One of these patrons was a first time caller so service was started to her this month. Parkview Villa: During the month, I talked with Jim Bentendorf, the Director of Parkview Villa about their library account and our service to the high rise. I asked if they would be willing to sign an Organization Card Application. They agreed to do that, and service will be resumed to the high rise the first week in February. Royce Place: Karen Fantle from Royce Place returned all but three books checked out on their account. She said she would call when they wanted me to select more books for them. Collection A. During the month, I did not order any audio cassettes or have the opportunity to work on the vertical file project. Projects A. Annual data sheet: I prepared the data sheet for the annual report, and gave it to Kelly for typing. B. Paper order: I took an inventory of the library's paper supply, prepared an order, and received it. C. Light bulb order: Prepared an order for light bulbs and received it. D. Tax forms: I organized all the tax forms and instruction booklets by labeling our "new" revolving tax form stand and the bins. I also prepared numerous signs about tax forms and posted them around the library. E. Reading Club: I designed all the forms needed for the adult reading club which starts Monday, February 24. This included a reading log, registration form, and prize drawing entry form. I also designed a button promoting the reading club. F. Magazine rack labeling: I started retabeling the magazine rack. Several of the metal holders need painting, and Mike is working on this project. G. Page review class: Held two page review classes on "paid fors" and "refunds" and briefly explained to them about tax form distribution. Goals A. Circulation campaign: I prepared a proposal for starting a COH-NEW display of fiction and non- fiction books. This proposal was based on materials received from Louann at the Northtown branch of Anoka County. Free "There's snow better time to read" book bags and bookmarks were also given away. Miscellaneous Filed and withdrew cards from the shelf list Recorded supplies from inventory sign-out sheets, ordered supplies, and received them Prepared copy for the February Sampler Duplicated February's newsletter Pulled books for February's non-fiction display Prepared news releases for the Focus, Northeaster, and city newsletter MMK/jms TO: FROM: DATE: SUBJECT: II. III. IV. VI. M. Rebecca Loader, Library Director Marsha Tubbs, Children's Librarian January 29, 1997 January 1997 Operational Report Programs A. Kindergarten- 4 programs 90 children/4 adults 1st grade- 11 programs 188 children/11 adults 2nd grade- 8 programs 108 children/16 adults 3rd grade- 3 programs 57 children/3 adults 4th grade- 4 programs 116 children/4 adults 5th grade- 2 programs 34 children/2 adults 6th grade- 3 programs 159 children/3 adults 7th grade- 1 program 19 children/1 adult Collection A. Completed weeding and inventory of easy collection N-Z. A-M to be done October- December 1997. Projects A. Summer Performers for Super Tuesday have been booked. June 17 Schiffley Puppets June 24 David Sleeper/Ventriloquist July 1 Curtis Alan Hed/Magic July 8 Brian Richards Julyl5 Lori Hurley/I/2 Pint and Oscar July 22 Bill Wiard July 29 Banjo Dancers August 5 (open-searching for bird/animal act) B. Winter Storytime begins February 4 for seven weeks. We have one session each day on Tuesday, Wednesday, and Thursday mornings at 10:00 A.M. Average registration is 12 per session. Total registration is 36 to date. C. Winter Reading Club entitled "The More You Read" begin February 24. Bulletin board preparations are underway; book log and flyers are in process. Emphasis will again be on family reading as a winter activity. D. Bulletin board and display for Black History Month (February) are also nearing completion. I hope to have a book listing to accompany this display. E. I designed some new signage for the Children's Department, illustrating the spine labels and call numbers. Hopefully this will make it easier for young children to use the collection. Goals A. Kelly Completed one of her goals this month and will be providing an "1 Love To Read" activity calendar to the public duricg February (I Love To Read Month). Staff A. Pages - I have been emphasizing clean up, catch-up, and completion of projects. We have reached the one year mark for many new pages, and I would like to see more progress on projects each evening. Things could speed up some, we are working on this as well. I want to begin emphasizing patron referrals and reserves. Our reference sheets have declined in number as have the tally counts. I need to remind each staff member of the importance of the statistics. Pages processed a large book order this month, aided in bulletin board preparation, pulled books for displays, mended, and checked selection tools against the database. Kelly completed the typing for three newsletters: Keeping in Touch, Library Sampler, and Heights Happenings, typed contracts and po's for Super Tuesday performers, linked magazines, made changes in easy inventory (shelf list cards, pockets, labels), and sent and received the book order. Kelly also attended an all day workshop for Munici-Pals Winter Workshop. Miscellaneous A. I attended a Values First meeting at City Hall on January 23. I was surprised to discover that Values First was intended for K-12 children with the emphasis to be on demonstrating the seven values and identifying risks for K-12. I had been under the impression that this was an adult/business program. As a result of the newfound knowledge, I hope to tie some programming/booklists etc. in Values First for 1997. MAT/k jo ACCT. 'MBER DESCRIPTION 1010 REGULAR EMPLOYEES 1011 PART-TIME EMPLOYEES 1020 OVERTIME REG. EMPLOYEES 1070 INTERD. LABOR SERVICE ~2~0 P.E.R.A. CONTRIBUTION 1220 F.I.C.A. CONTRIBUTION 1225 FLEX BENEFIT 1300 INSURANCE 1510 WORKERS COMP. INS. PREMIUM 1700 ALLOCATED FRINGE 2000 OFFICE SUPPLIES 2010 MINOR OFFICE EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2025 AUTOMATED CIRCULATION SYSTEM SUPPLI 2030 PRINTING & PRINTED FORMS 2161 CHEMICALS 2170 PROGRAM SUPPLIES 2171 GENERAL SUPPLIES 2175 FOOD SUPPLIES 2180 BOOKS ~1 PERIODICALS, MAGS. NEWSPAPERS ~. d3 AUDIO CASSETTES 2184 VIDEO CASSETTES 2185 COMPACT DISCS 2186 STORYTIME MEDIA 2187 MEDIA KITS 2188 MICROFORM 2280 VEHICLE REPAIR & MAINTENANCE 2990 PURCHASE FOR RESALE 3050 EXPERT & PROFESSIONAL SERVICE 3105 TRAINING & EDUCATION 3210 TELEPHONE & TELEGRAPH 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 3430 ADVERTISING OTHER 3500 LEGAL ADVERTISING 3600 INSURANCE & BONDS 3820 WATER UTILITIES 3840 REFUSE UTILITIES 3850 SEWER UTILITIES 4000 REPAIR & MAINTENANCE 4020 HONEYWELL MAINTENANCE CONTRACT '0 GARAGE, LABOR BURDEN .el- i00 RENTS & LEASES 4300 MISC. CHARGES 4330 SUBSCRIPTION, MEMBERSHIP 4380 BOARDS AND COMMISSIONS 4395 STATE SALES TAX COLUMBIA HEIGHTS PUBLIC LIBRARY ACCO UNTING 1996 FINAL [PRELIMINARY]~ ~ ADOPTED ENCUMBERED & EXPENDED 1996 YR TO DATE BUDGET 186,358.00 188,061.91 57,679.00 52,361.91 541.00 470.59 2,055.00 2,701.12 8,656.00 8,664.87 18,549.00 18,711.09 162.00 121.42 18,000.00 14,408.30 1,785.00 1,565.31 822.00 678.35 2,000.00 1,325.28 200.00 40.62 250.00 0.00 355.00 338.45 3,235.00 937.79 490.06 409.70 250.00 140.13 1,464.78 1,354.31 5,100.00 5,193.29 75.00 22.26 44,500.00 45,140.66 4,602.00 2,456.75 1,539.94 1,520.39 3,000.00 2,911.75 1,400.00 1,444.20 187.20 187.20 103.32 103.32 1,800.00 2,028.00 25.0O 1.24 200.00 166.25 15,548.00 9,531.60 350.00 305.00 1,763.00 1,503.10 564.00 476.06 1,404.00 908.73 180.00 148.05 434.70 421.54 25.00 0.00 4,041.00 4,041.00 300.00 229.67 1,101.00 1,226.95 300.00 183.30 15,017.00 14,212.99 15,495.00 15,495.00 150.00 57.00 565.00 683.95 100.00 0.00 475.00 472.00 200.00 192.97 BO0. O0 1,40;). 12 BALANCE (1,703.91) 5,317.09 70.41 (646.12) (8.87~ ( 162.091 40.58 3,591.70 219.69 143.65 674.72 159.38 250.00 16.55 2,297.21 80.36 109.87 110.47 (93.29) 52.74 (640.66) 2,145.25 19.55 88.25 (44.20) 0.00 0.00 (228.00) 23.76 33.75 6,016.40 45.00 259.90 87.94 495.27 31.95 13.16 25.00 0.00 70.33 (125.95) 116.70 804.01 0.00 93.00 (118.95) 100.00 3.00 7.03 ACCT. MBER DESCRIPTION ~5 i 20 BUILDING AND IMPROVEMENTS 5170 OFFICE EQUIPMENT ~7100 OPERATING TRANSFER OUT 18100 CONTINGENCIES '~110 VANDALISM TOTAL COLUMBIA HEIGHTS pUBLIC LIBRARY ACCO UNT/NG 1996 FINAL [PRELIM/NARY] ADOPTED ENCUMBERED & EXPENDED BALANCE 1996 YR TO DATE BU DG ET 3,200.00 2,995.60 204.40: 5,935.00 5,925.07 9.93 7,074.00 7,074.00 0.00 0.00 0.00 0.00 0.00 622.00 1622.00)~' 440,406.00 18,770.84: