HomeMy WebLinkAboutJuly 30, 1996TO: M. Rebecca Loader
FROM: Mary M. Kloss
SUBJECT: Operational Report, July 1996
DATE: July 30, 1996
FRIENDS OF THE LIBRARY: The Friends of the Library met on Monday, July 1, at 1:00 p.m. I was on vacation
and also several of the members, so not much business was conducted. The Friends next meeting will be the
evening of Monday, August 5 at 7:00 p.m. in the library boardroom.
BULLETIN BOARD AND BOOK DISPLAY: I continued the bulletin board with the theme "This summer CATch
up on your reading" throughout the month.
HOMEBOUND SERVICE: I selected books and arranged delivery for two homebound patrons.
BULK LOANS: On Wednesday, July 3, Shad Briley delivered 30 books to Parkview Villa while I was on vacation.
Sh~ returned with 25 books which had a circulation of 35.
During the month, I had several conversations with the new activities coordinator of Royce Place, Annie
Heiderscheit. Royce Place had been billed for the replacement cost of three large print books never returned.
The bulk loan service was begun at Royce Place in April under another person. Annie wants to continue the
program, but realized that the old account needed to be cleared. She said she wil.I have a check drawn up for two
of the books, she found the third one.
BOOKLISTS AND GRAPHICS: During the month, I compiled and completed several booklists which will be
duplicated in bookmark format. The bookmarks will accompany books in upcoming displays. The booklist titles
and the month I plan to do the display are: September-Autobiographies and biographies; October-Serial thrillers
(novels in the tradition of The silence of the lambs); November-Politics U.S.A. (current fiction and non-fiction on
U.S. politicians, presidents, presidential candidates, campaigns, elections, and first ladies). In process are a
cookbook booklist featuring new cookbooks, celebrity cookbooks, culinary mysteries, and the staff's favorite
cookbooks; Paging doctor...(medical fiction and non-fiction dealing with doctors, nurses, hospitals, and emergency
room staff); and The Minnesota connection...(fiction and non-fiction by authors born or living in Minnesota).
I also revised the book donation brochure, phone renewal flyer, and designed a form which can be given to patrons
when they get a PIN number.
NEWS CLIPPINGS AND PHOTO: I completed clipping and pasting news articles on the library from the local 1996
newspapers and continued taking photographs of library events throughout the month. I also recently purchased
two additional photo albums.
The photographs taken at the Jamboree parade turned out well, and I decided to display them on the library's
bulletin board. Many patrons have stopped to look at them.
SAFETY COMMITTEE: I attended the second meeting of the safety committee on Tuesday, July 9. Each
department submitted items they consider unsafe or that needed "looking in to". I suggested each department
review procedures in case of a fire and be given instructions on how to use a fire extinguisher. The date for the
next meeting has not been set.
ADDITIONAL PROJECTS: · Updated inventory control sheets and ordered supplies
· Submitted articles for the next issue of "Heights Happenings"
· Ordered St. Paul phone directories for the library
· Filed items in the vertical file
· Submitted copy to Kelly for the August newsletter on Friday, July 19
· Duplicated the library newsletter
· Filed and withdrew cards from the shelf list
I was on vacation July 1 - 5.
MMK/jms
883-45500-2180
Simon and Schuster
883-45500-2186
Weston Woods
Expenditures
July 30, 1996
6820458
large-print books
158010 audio cassettes
71.10
432.60
503.70
2000:
2025:
2030:
2170:
2171:
2180:
OFFICE SUPPLIES
Anchor Paper
Office Depot
95152901 paper
17330841/001 glue, post-its
AUTOMATED CIRCULATION SYSTEM SUPPLIES
Office Depot 16824799/001 printer ribbons
PRINTING AND PRINTED FORMS
Demco 562438
bookmarks, seals
PROGRAM SUPPLIES
K-Mart
C236368 paper plates
GENERAL SUPPLIES
Baker and Taylor Entertainment
Blackbourn Media
Consolidated Plastics
Demco
K-Mart
Northern Sanitary
Voss Lighting
Z23826970 video cases
238572 2-audio cassettes cases
2352044 mat
2363757 mats
562438 paper tape
C236375 film
C236387 photos 7/17/96
986104406 photos 7/9/96
405392 pink pearl soap
279303 exit bulbs
BOOKS
American Bindery
Baker and Taylor
Bookmen
Creative Company
Educators Progress
Information/Reference Group
Joe Schmitz Bookseller
Standard and Poor's
168146
2000839533
2000850052
152878
2000856598
2000868307
2000879839
543359
C54912
8783
TRSL70216LF
6684250
390
426
434
6580206
credit
credit memo
95.08
440.24
8.49
14.00
13.73
69.65
1,041.30
(50.48)
54.03
1,341.40
70.29
461.52
(45.96)
351.61
143.80
10.51
215.48
7.88
223.36
23.55
23.55
17.69
17.69
3.97
3.97
55.00
89.83
535.32
4.32
36.22
54.50
11.77
786.96
293.58
2,526.19
415.56
136.79
92.80
126.62
505.92
65O.O0
4,747.46
Expen'ditures
Page 2
2181:
PERIODICALS
Star/Tribune
Saturday/Sunday Subscription-lyr.
113.36
113.36
2183:
AUDIO CASSETTES
Baker and Taylor
2000856598
2000868307
2000879839
audio cassettes
audio cassettes
audio cassettes
141.11
6.73
20.44
168.28
168.28
2184:
VIDEO CASSETTES
AAA/Priority
222639
222899
10323
10571
videos
videos
videos
videos
38.98
38.98
38.98
38.98
155.92
155.92
2185:
COMPACT DISCS
Baker and Taylor Entertainment
Z23824640 compact discs
720.75
720.7~
3050:
EXPERT AND PROFESSIONAL SERVICES
Anoka County Library 1506 Central site (April, May, June)
1508 June cataloguing
821.38
223.75
1,045.13
1,045.13
4000:
MAINTENANCE AND REPAIR
Trugreen 276665
Wagers M39850
lawn treatment 7/19/96
copier contract 8/7 to 11/7/96
34.00
116.79
150.79
4100:
RENTS AND LEASES
American Linen
M53750718
21.88
21.88
4395:
SALES TAX
2000: Anchor Paper
2000: Office Depot
2025: Office Depot
2030: Demco
2170: K-Mart
2171: Consolidated Plastics
2171: K-Mart
2171: Northern Sanitary
2171: Voss Lighting
4000: Trugreen
4100: American Linen
5170: Abraham Technical
95152901
17330841/001
16824799/001
562438
C236368
2352044
2363757
C236375
C236387
986104406
405392
279303
276665
M53750718
16307
5.57
27.00
.55
.91
.89
13.98
.51
1.53
1.15
.26
32.57
2.35
3.54
.77
2.21
1.42
21.13
81.42
5170:
OFFICE EQUIPMENT
Abraham Technical
16307
scanner
330.00
330.00
ACCT.
"" 'MBER
1010
1011
1020
1070
1210
1220
1225
1300
1510
1700
2000
2010
2011
2020
2025
2030
2161
2170
2171
2175
2180
J3
2184
2185
2186
2187
2188
2280
2990
3050
3105
3210
3220
3250
3310
3430
3500
3600
3820
3840
3850
4000
4020
-,0
4300
4330
4380
4395
DESCRIPTION
COLUMBIA HEIGHTS PUBLIC LIBRA R Y
ADOPTED
1996
BUDGET
REGULAR EMPLOYEES 186,358
PART-TIME EMPLOYEES 57,679
OVERTIME REG. EMPLOYEES 541
INTERD. LABOR SERVICE 2,055
P.E.R.A. CONTRII~UT~ON 8,656
F.I.C.A. COI~TRIBUTION 18,549
FLEX BENEFIT 162
INSURANCE 18,000
WORKERS COMP. INS. PREMIUM 1,785
ALLOCATED FRINGE 822
OFFICE SUPPLIES 2,000
MINOR OFFICE EQUIPMENT 200
COMPUTER EQUIPMENT 250
COMPUTER SUPPLIES 355
AUTOMATED CIRCULATION SYSTEM SUPPLI 3,235
PRINTING & PRINTED FORMS 530
CHEMICALS 250
PROGRAM SUPPLIES 1,430
GENERAL SUPPLIES 5,1 O0
FOOD SUPPLIES 75
BOOKS 44,500
PERIODICALS, MAGS. NEWSPAPERS 4,602
AUDIO CASSETTES 1,500
VIDEO CASSETTES 3,000
COMPACT DISCS 1,400
STORYTIME MEDIA 200
MEDIA KITS 100
MICROFORM 1,800
VEHICLE REPAIR & MAINTENANCE 25
PURCHASE FOR RESALE 200
EXPERT & PROFESSIONAL SERVICE 15,558
TRAINING & EDUCATION 350
TELEPHONE & TELEGRAPH 1,763
POSTAGE 564
OTHER COMMUNICATIONS 1,404
LOCAL TRAVEL EXPENSE 180
ADVERTISING OTHER 450
LEGAL ADVERTISING 25
INSURANCE & BONDS 4,041
WATER UTILITIES 300
REFUSE UTILITIES 1,101
SEWER UTILITIES 300
REPAIR & MAINTENANCE 15,017
HONEYWELL MAINTENANCE CONTRACT 15,495
GARAGE, LABOR BURDEN 150
RENTS & LEASES 565
MISC. CHARGES 1 O0
SUBSCRIPTION, MEMBERSHIP 475
BOARDS AND COMMISSIONS 200
STATE SALES TAX 800
.ACCO UNTING
JULY 30, 1996
ENCUMBERED & EXPENDED BALANCE
YR TO DATE
JUNE JULY
88,941.59 97,416.41
22,183.75 35,495.25
255.32 285.68
1,171.46 883.54
4,084.82 4,571.18
8,660.34 9,888.66
64.38 97.62
7,194.27 10,805.73
769.65 1,015.35
390.30 431.70;
521.18 223.36 1,255.46:
27.08 172.92
0.00 250.00
101.85 253.15
132.48 23.55 3,078.97
196.77 17.69 315.54
0.00 250.00
659.92 3.97 766.11
3,418.42 786.96 894.62
17.58 57.42
22,003.25 4,747.46 17,749.29
2,132.98 113.36 2,355.66
701.68 168.28 630.04
789.67 155.92 2,054.41
349.25 720.75 330.00
0.00 200.00
103.32 (3.32)
32.00 1,768.00
0.00 25.00
0.00 200.00
3,992.71 1,045.13 10,520.16
70.00 280.00
751.74 1,011.26
269.49 294.51
242.22 1,161.78
62.43 117.57
213.50 236.50
0.00 25.00
2,020.50 2,020.50
150.06 149.94
609.21 491.79
123.50 176.50'
6,322.84 150.79 8,543.37
7,747.50 7,747.50
0.00 150.00
471.34 21.88 71.78
0.00 100.00
472.00 3.00
0.00 200.00
798.30 81.42 (79.72)i
ACCT.
'" 'MBER DESCRIPTION
5120 BUILDING AND IMPROVEMENTS
5170 OFFICE EQUIPMENT
7100 OPERATING TRANSFER OUT
81 O0 CONTINGENCIES
81 '10 VANDALISM
TOTAL
COLUMBI,4 HEIGHTS PUBLIC LIBRARY
,4 CCOUNTING
JUL Y 30, 1996
ADOPTED ENCUMBERED &
1996 YR TO DATE
BUDGET JUNE
3,200 21995.60
5,935 5,595.07
7,074 3,537.00
0 0.00
0 486.00
440,406
EXPENDED
JULY
330.00
BALANCE
204.40
9.93
3,537.00
0.00
(486.00)'
229,981.16