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Home My WebLink AboutMarch 3, 1987COLUMBIA HEIGHTS PUBLIC LIBRARY Report March 3, 1987 January circulation was down from 1986: 1986 Adult 5,657 Juvenile 3,902 9,559 1987 3,178 8,495 This did not come as a surprise since the library was closed for two days to barcode materials for the conversion project. The library did stay open during all installation proceedings for the automated circulation system, but the confusion did not encourage high amounts of circulation. LIBGIS statistics for January were also down: 1986 1987 Reference 1,903 ~6.12) 1~2 (61.8) Directional A 385 (15,4) 201 (8.7) Directional B 72 (2.88) 30 (1.3) Working days 25 23 Again, I am sure the question "what's going on in here today", if tallied, ~ould have brought these totals up and over their usnal levels. Thanks go to Lucille McFail, Estelle Nelson, Rita Norberg, and Madge Sandgren for the chocolate gherry cakes they baked for the February ~enior ~itize~ program and f~r helping to serve. 7he children's department started getting back to normal during February. Immaculate Conception School classes resumed scheduled times for using the library, and the three sessions of winter storyhour started two weeks later than usual. The children's collec- tion is almost converted and hopefully we will finish up with that phase of the Aut~omated Circulation System project in two weeks. The big news in February was that the library went online on the lOth. The end of a three-year project culminated when the first book was checked out on the new computer system. Katie Palmer, automation liason for Anoka County Library, was here in the morning to hold our hands and to lend suppo~? in case something went awry. The library went "online live" with no major problems and we officially celebrated on March 2 by activating the request system online and by giving out "Big Stuff" oreos to the first thirty people to check out materials. Special thanks go to the 47 volunteers who put in 480 hours of hard work behind the scenes changing labels, photocopying, filing, and doing countless little odd jobs that freed the staff up for doing data entry on the terminals. The staff spent countless hours on the terminals entering all the library's collection and the patrons into the data base. The hard work and team effort that was necessary to make this project a reality showed what a good staff, the help of the community, and the support of the city administration and Library Board can do. The library and the city have a lot to be proud of in going online February 10 and ushering in the 21st century, Improved service to the patrons and the reduction of a lot of duplicate written records will result in the more efficient operation of the library. My thanks to everyone who has given of their time for this giant undertaking. Staff projects in addition to Automated Circulation System functions were: 1. Preparation for Read-to-Me club 2. Training for request system on Automated Circulation System 3. Recreation brochure articles 4. Book order 5. Sampler production 6. Preparation for story hour 7. Patron registration (2) 8. Label production for converted books 9. Catalog updating 10. Reserves, losts 1 I. Installation of new circulation desk and moving of appropriate furniture and supplies 12. Library Board reports 13. Targeting of audio cassettes 14. Create magazine entries for computer 15. Bulletin board 16. Staff training on Automated Circulation System 17. Physical re-arrangement of materials collection COLUMBIA HEIGHTS PUBLIC LIBRARY EXPEND] TIJRES March 3, 1.987 2000: OFFICE SUPPLIES Acro-Minnesota General Office Supplies Gestetner SOS Office Equipment 103468 103751 2O533165 4601 3 40042 petty cash, hot file holders markers, daters, rack coin tray 3-up cards typewriter elements 48.06 44.69 92.75 11.50 48.78 60.00 213.O3 2!70: PROGRAM SUPPLIES Johnson Paper Tipp Novelty A29502 q896{ paper plates ball oons 52.19 9.50 61.69 2171: GENERAL SUPPLIES Demco Gateway ttardware Hank D9621. O3 D976380 898200 l a b e l s fi l. mreel, tape keys, batteries 52.20 43.16 95.36 7.63 102.99 2180: BOOKS Baker & Taylor A16321508 M A21328259 M A23334714 M BO2348795 M B17375386 M credit memo 322872 Baker & Taylor (continuations) AO67711 A.M. Best Co. Butterworth Legal Publishers 520759 B Main Line Book Co. 55225 11 Physicians' Desk Reference 2181: PERIODICALS, NEWSPAPERS American Library Assoc. N.Y. Times 98300 31.91 1,342.85 41.19 60.75 164.54 21.70 Property/casualty service 2 copses: 1987 l-yr. subscription Booklist !-yr. suscription 1,619.54 10.69 375.00 18.OO 25.57 65.90 2,114.70 51.OO 120.OO t71.OO 3050: EXPERT & PROFESSIONAl_, SERVICES Ron McGriff consultant fees 779.24 779.24 3070: OTHER CONTRACTUAL SERVICES American Linen M16850212 Maintenance Experts 7669 Twin City Filter 14677 carpet cleaning 7.80 14±.61 17.50 166.91 3210: TELEPHONE & TELEGRAPtt Anoka County Library 744 phone cl~arges, November & December 73.96 73.96 400(}: REPAIR & MAINTENANCE SERVi('E:,; A]lstate Communications 3;~O5 Anoka County Library 749 CDP Lloyd's Home Improvement cabling computer entry of 220 books service contract copy machine electrical w~ring 1,562.OO 495.00 154.16 1,132.72 3,343.88 ACCOUNT NUMBER lO00 1010 loll 1012 1020 1070 1210 1220 1300 1510 1700 2010 2030 21 fO 2171 2180 2181 2182 2183 2184 2185 2]87 2188 2280 3050 3O70 31OO 3120 32]0 3220 3310 343O 350O 36OO 3800 4000 4O5O 4100 4300 4330 5120 5170 COLUMBIA ttEIGHTS PUBLIC LIBRARY Accounting, March 3, 1987 DESCRIPTION BUDGET ENCUMBERED & YR. TO DATE EXPENDED BALANCE ACCRUED SALARIES 0 REGULAR EMPLOYEES !)6,699 PART TIME EMPLOYEES 44,959 SEASONAL EMPLOYEES 0 OVERTIME REGULAR EMPLOYEES 105 INTERD. LABOR SERVICE 1,500 P.E.R.A. CONTRIBUTION 5,83] F.I.C.A. CONTRIBUTION 5,994 INSURANCE 7,800 WORKERS COMP. INSURANCE PREMIUM 1,O91 ALLOCATED FRINGE 600 OFFICE SUPPLIES 4,000 MINOR OFFICE EQUIPMENT 360 PRINTING AND PRINTED FORMS ]25 PROGRAM SUPPLIES 1,O00 CENERAL SUPPLIES 5,720 BOOKS 30,000 PERIODICALS, MAG., NEWSPAPERS 4,378 PHONO DISKS 1,000 AUDIO CASSETTES 1,300 VIDEO CASSETTES 2,500 COMPACT DISKS 600 MEDIA KITS 100 MICROFORM 1,6OO VEHICLE REPAIR PARTS 20 EXPERT & PROFESSIONAL SERVICES 500 OTHER CONTRACTUAL SERVICES 9,075 CONF. SEMINARS & MEETINGS 600 EDUCATIONAL REIMBURSEbIENT 0 TELEPHONE & TELEGRAPI! 5,O34 POSTAGE 85O LOCAL TRAVEL EXPENSE 100 ADVERTISING OTttER 725 LEGAL NOTICE PUBLISHING O INSURANCE & BONDS 5,221 UTILITY SERVICES 15,984 REPAIR & MAINT. SERVICES 13,OOO GARAGE, LABOR, BURD. 120 RENTS & LEASES 800 MISC. CHARGES i50 SUBSCRIPTION~ MEMBERSIiIP 505 BUILDING & IMPROVEMENT 5,000 OFFICE EQUIPMENT 17,O10 499.95 213.O3 3,287.02 61.69 938.31 1,404.16 102.99 4,212.85 683.55 2,114.70 33,201.75 271.37 t71.OO 3,935.63 779.24 -279.24 630.80 166.91 8,277.29 73.96 4,960.04 1,010.30 14,973.70 468.00 3,343.88 9,188.12 6,486.00 10,524.O0 $297,956 $279,474..47