HomeMy WebLinkAboutJanuary 4, 2005
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
January 4, 2005
The meeting was called to order by Chair, Barbara Miller. Those members present were Barbara Miller, Nancy
Hoium, Patricia Sowada, Bruce Kelzenberg, Catherine Vesley, and Becky Loader.
The newly appointed Council Liaison, Bruce Kelzenberg, was introduced and welcomed by the Board. A brief
overview of the procedures of a Library Board meeting was provided.
It was moved, seconded, and passed to approve the minutes of the December 7, 2004, Board meeting as mailed.
Bill list dated 12/28/04 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 12/30/04 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 1/4/05 of 2004 bills was reviewed. It was moved, seconded and passed that they also be paid.
The 2004 accounting was reviewed. It was noted that a new line item has been added, Accrued Salaries. This change
was suggested by the Finance Department to more accurately reflect on a monthly basis the total of the approved
budget that has been expended.
Bill list dated 1/4/05 of 2005 bills was reviewed. It was moved, seconded, and passed that they be paid.
The 2005 accounting was reviewed.
Old Business:
1. The 2005 approved budget was discussed. The minutes from the December 6, 2004 City Council work
session concerning the 2005 Library budget were reviewed.
2. ILS update was provided. The contract with SIRSI has been negotiated and signed. The next step of
implementation will be addressed. The goal is to be live-on-line by May 16,2005. An explanation of the
upcoming Integrated Library System that will replace the current circulation system was provided for Mr.
Kelzenberg.
a. In conjunction with the new ILS the issue of PC management still needs to be addressed. The
management system would provide a means for using your library card to access the Internet at the
pc station. This would eliminate the need for a sign up sheet that is currently monitored by staff.
3. Two pages have resigned. Becky has received permission to hire replacements from applications on file from
the August recruitment. One person has responded and is still interested in the position. She will begin
training on January 6. The situation will be re-evaluated in March, with possible recruitment taking place at
that time.
4. The public copier has had problems with the coin-op since July. Staff has been trying to negotiate a solution
since that time. Staff has agreed to pay for one service call and has negotiated the coin-op to be added to the
current contract for a fee of $295/yr.
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New Business:
1. Video challenge on the movie "Magnolia" was discussed. The video was retained in the collection.
2. The new MELSA library card application form was reviewed and discussed.
3. Statistics regarding delinquent library cards presented for Internet use were reviewed. Patrons with a fine of
$5.00 and over have all other card privileges revoked until they have the fine below that amount. It was
moved, seconded, and passed to make the policy for Internet use consistent regarding maximum library fines
and provision of service.
4. Thank you letter for the compact disc donation of Song of Poland was reviewed.
5. Article in the Tribune on 12/23/04 about O.H. Prestemon was reviewed.
6. Article of 12/16/04 in the Northeaster was reviewed.
7. Editorial from the Northeaster was provided as an informational item.
8. Article about community ornaments at the Anoka County Historical Society in the Tribune on 12/13/04 was
discussed.
9. Article in the Tribune of 1/2/05 concerning "Box tops for education" was discussed. This was suggested as a
possible project for the Foundation Board.
10. Minnesota Council of Non-Profits was suggested as something the Foundation Board should also look into.
11. Foundation received 58 of 60 points on their application for the Minnesota Regional Arts Council Grant
(MRAC). This grant working with the Children's Theater and Neighborhood Bridges is a teen multi-cultural
endeavor. The Foundation must match the grant.
12. Letter from former Board member Audrey Hyatt was shared with the Board.
13. Card from the Lomianki Public Library was shared with the Board.
14. Thank you letter from Julienne Wyckoff for her farewell reception was shared with the Board.
15. Newsletter from Ramsey County Library and their "reading children" sculpture was reviewed.
16. The Board congratulated Becky on her "Employee of the Year" award.
17. Donation from Ruth Mathews of a brochure concerning the Lincoln Funeral Car for the Historical Society
was reviewed.
18. The Foundation Board members inquired about the possibility of a "retreat" with Library Board members to
discuss several issues including the mission, goals and future vision for the library. A future date for such a
meeting will be determined.
19. Bev Flaherty, Anoka County Director, has retired effective January first. A reception will be held in her
honor on January 20, from 4:00 to 8:00 p.m. in the Northtown Library conference room. Staff is assembling
a scrapbook for the occasion. The Board has been invited to attend.
There being no further business the meeting was adjourned at 8: 15 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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