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HomeMy WebLinkAboutSeptember 7, 2004 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 7, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:05 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Audrey Hyatt, Julienne Wyckoff, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the August 3, 2004, Board meeting as mailed. Bill list dated 8/23/04 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 9/13/04 was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: 1. Budget update: No update available at this time. The City Council has until September 15 to set the maximum levy amount. Detail budget is in process. The date for the joint City Council/Library Board budget meeting is currently set for October 18, 7:00 p.m. at the library. Nancy Hoium will not be at the meeting. 2. Three pages have been hired: Amanda Blaise, Peter Hastings, and Monica Johnson. They are being trained; the goal is to have them starting a regular rotation by September 17. th 3. The Board discussed the Volunteer recognition celebration that was held August 26. The Board would like to commend Marsha for her work with the volunteers and her efforts in coordinating the Volunteer Recognition Program. 4. NEI site update was discussed. The building is scheduled to be demolished soon. After much discussion, the City Council has decided to conduct further surveys on recreational facility needs and not to put the gym issue on the November ballot. 5. 2003 audit management letters concerning the Library fund balance was discussed. The fund balance amount is not a State requirement. 6. Jackson street construction was discussed. The street is scheduled to be completed by the middle of next week, barring any further complications. 7. ILS update: The evaluation committee consisting of Judy Soule, Mary Caven, Heather Hessel and Becky Loader has met to discuss general system requirements. The meeting with the consultant was conducted on 9/1 and 9/2 to discuss the RFP’s. The top two vendors will be invited to demo their products in October. Staff will be involved with these demos in appropriate areas 1 New Business: 1. Budget hearing was discussed during the budget update. 2. Crossover statistics were reviewed. 3. Thank you letters for donations in memory of Marie Marquardt were reviewed. 4. Library Foundation Board President, Tom Sherohman, and Marsha Tubbs have been working on writing a grant to the Mn. Regional Arts Council for funds for children’s programming. A preliminary fall programming brochure was shared with the Board. 5. Official resignation letter from Board member, Audrey Hyatt, was received and reviewed by the Board. Audrey is moving from the area and vacating her seat on the Board in November. Names of possible candidates were discussed. 6. Barbara Miller, Board President, shared the information she received concerning the MLA meetings to be held in Duluth this year. Of special interest was the session concerning fundraising for libraries. 7. Staff day reports from attendees will be distributed at the next Board meeting. There being no further business the meeting was adjourned at 8:35 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2