HomeMy WebLinkAboutAugust 3, 2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 3, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Audrey Hyatt, Catherine Vesley, and Becky Loader.
Mayor Julienne Wyckoff, Councilmember representative, was not present.
It was moved, seconded, and passed to approve the minutes of the July 6, 2004, Board meeting as mailed.
Bill list dated 7/26/04 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. Personnel update: Applications closed on July 29, at 4:45 p.m. for page positions. Applications are in the
process of being scored and interviews will be scheduled for the week of August 9.
2. Proposed budget 2005 update was given. Two leadership team-building sessions have been held. There have
been no decisions made by the City Council concerning certifying the Levy. The Board was reminded that the
joint City Council/Library Board Budget meeting is scheduled for Monday, October 18.
3. Automation System Project: RFP was sent out on July 9. Four library vendors have responded at this time
with intent to respond. The due date for the RFP’s is August 13, 2004. The task force will then begin
analyzing different sections. The timeline is to have a contract with a vendor by the end of 2004.
4. Some month end statistics were shared with the Board. An all time high for Internet use (605 users) and gate
count (9,821 people) was reported during the month of July.
New Business:
1. Crossover statistics were reviewed. It was noted that the circulation statistics were up 10.9% for Columbia
Heights during the month of June.
2. Letter from Nancy Franceen that appeared in the July, 8, edition of the Focus newspaper was reviewed.
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3. Volunteer Recognition Celebration date possibilities were discussed. August 19, was suggested. Becky will
ask Marsha for another possible date. The Board will then be phone polled to determine which date will be
chosen.
4. Pictures from the Jamboree Parade were shared with the Board.
5. Postcards, pictures, and jamboree memorabilia that were donated by a citizen were reviewed.
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6. The new Children’s Services Brochure was reviewed. This brochure is distributed when patrons are
registered.
7. One page annual report flyers for 2003 were distributed.
8. The November meeting was discussed. Elections are scheduled for the regular Board Meeting night. The
Board voted to change their meeting to Monday, November 1, at 7:00 p.m.
August 27 is Anoka County Library Staff Day. Columbia Heights has been invited to participate again this
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year; staff will be attending the daylong session. All Anoka County libraries will be closed for the day.
There being no further business the meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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