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HomeMy WebLinkAboutJuly 6, 2004 Columbia Heights Public Library Board of Trustees Minutes of the meeting of 7/8/04. The meeting was called to order by Chair, Barbara Miller, at 7:08 p.m. Those members present were Barbara Miller, Catherine Vesley, Audrey Hyatt, Julienne Wyckoff and Becky Loader. It was moved, seconded and passed to approve the minutes of the June 1, 2004 Board meeting as mailed. Bill list dated 6/28/04 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 7/12/04 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. Update on ILS. Everything is moving along as scheduled. Bev Flaherty, Director of ACL, is taking a leave of absence because of personal reasons. Therefore, the duties of Heather Hessell and Mary Caven have been restructured. In addition, Becky Loader has been asked to serve on the selection committee for the ILS. 2. Proposed budget 2005. Becky has attended three sessions with the City Council. The budget for the Library needs to remain flat for 2005. This is extremely difficult -- $16,000 is needed to cover raises for Library employees. If taxes are not increased, the Library will eventually need to evaluate various positions and to consider which service hours to be closed. In addition, services may need to be eliminated or fees may need to be assessed for certain services. A volunteer program was also discussed. Becky stated that they’ve had problems in the past using people who need to fulfill community service requirements. Goal setting meetings to set priorities are scheduled for July 19 and August 2 with the City Council and the Division Heads. 3. Report on Foundation benefit. A Foundation meeting is scheduled for Thursday, July 8, 2004 to finalize the accounting. Projected totals are now at $5,000. Thank you notes will be written to all sponsors. The Foundation members will take the next two months off. They did a fantastic job with this fundraising effort and we appreciate their hard work. 4. Parade report. Everything went smoothly. The weather was great and it was encouraging to hear the cheers for the Library from the crowd. Becky shared some photos from the parade. 5. Maintenance of Effort certification 2005. Received and done. 6. Personnel update. We are down four page positions. Becky will speak with Linda about an ad. Training needs to be completed the month of August because fully trained pages will need to be in place by fall. 7. Street rehabilitation. Work is continuing. The crews are doing their best to accommodate us. “Library Parking Only” signs have been posted in the parking lot to discourage crew members from parking in this lot. New business: 1. Crossover statistics. No issues or questions were raised. 2. Article on computer use. No action needs to be taken at this time but some guidelines could come into effect City-wide in the future. 3. Becky passed out copies of articles provided by the League of Minnesota Cities: “How useful are LGA estimates”, and “LGA issue results in budget uncertainty”. 4. Becky also provided the board with a copy of a Star/Tribune article about COPA “Online porn blocked”. CIPA went into effect on July 1 – no troubles so far. All PCs are filtered. 5. A letter from Grazyna Kozinska, Library Director from our sister city in Lomianki, Poland was shared with the Board. She wrote to express her thanks for the books that were sent to them. 6. The Friends of the Library voted to pay for a new router at a cost of $1,260. 7. The Board received a copy of the Decision Resources, Inc. survey. There was no convincing support for gyms. Fifty-five percent of the respondents would support a new library. 8. Audrey Hyatt announced that she and her family are building a house in Maple Grove and will be moving sometime in November resulting in the end of her term on the library board. It was recommended that she submit her letter of resignation at the end of August. There being no further business the meeting was adjourned at 8:50 p.m. Respectfully submitted, Audrey J. Hyatt, Secretary, Library Board of Trustees