HomeMy WebLinkAboutJune 1,2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 1, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Audrey Hyatt, Julienne Wyckoff, Catherine Vesley, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the May 4, 2004, Board meeting as mailed.
Bill list dated 6/14/04 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Library Clerk, Joanne Peterson, was introduced to the Board. Joanne shared information about her background in
libraries and her first few weeks of training. The Board each introduced themselves and gave their history on the
Library Board and welcomed Joanne to the staff.
Old Business:
1. ILS update was provided. The next meeting of the ILS committee is on June 2. Becky will attend this
meeting. A site visit by the consultant hired to produce the RFP will take place on Thursday, June 3. Becky
has a presentation to give at the Golden Age Luncheon, so Jeanine will attend the meeting on Thursday in her
place. Becky will meet with Heather and Bev at a later time to discuss costs.
2. Xcel lighting program has been completed. The difference in the Adult Reading Room is phenomenal. All
the proper paperwork has been processed. Recycling of the 8 ft. fluorescent bulbs and the hazardous ballasts
will be completed soon. The Board was invited to view the project and see the difference after the meeting.
3. Parade update was given. The Board viewed the advertisement that will go in the Jamboree Program. Sign
up sheet has been posted for staff to volunteer. The Foundation Board will also participate in the parade.
Participants will distribute bookmarks and window clings. Audrey will supply the water, and participants are
asked to meet at the library at 5:30 on parade day. Participants will leave the library at 5:45 to proceed to the
staging area. We will know soon what number we have for lineup.
4. NEI/gym taskforce update. The Board reviewed and discussed the information provided from the Town
Meeting notes of April 22, 2004. Issues discussed included: funding, planning, and architectural
possibilities. Julienne reminded everyone that on Sunday, June 6, 2004, there will be an open house at the old
high school beginning at 1:00 p.m. This will be the final time that the public is allowed in the building.
5. 2005 budget preparations were discussed. There has been a further cut in local government aid proposed for
2005. At a budget meeting with the Division Heads and the City Manager on 5/28/04, staff was directed to
prepare two documents. One is a flat-line budget and one with a 10% cut across the board. The date for
submission of the proposed budgets to finance has been put off one week to June 21. The street repairs and
infrastructure replacement on Jackson, Quincy and VanBuren streets this summer was discussed. Julienne
th
wanted the Board to know that she has been discussing a facility on 37 and University with Paul Ostrow and
the residents of NE Minneapolis. The joint City Council/Library Board budget meeting will take place on
Monday, October 18. Becky would like to express her thanks to Julienne for being an avid advocate for the
library and the community.
6. Foundation benefit report was given. The Board members are soliciting donations from local businesses.
1
Those businesses that donate will be recognized on the back of the benefit program. Silent auction items
were reviewed. There are approximately 11 items that will be auctioned off that day. Bidding begins at noon
on Saturday, June 26, and ends at 1:15 p.m. The film is scheduled to be shown at 1:00 p.m. All activities
take place at the Heights Theatre.
7. Town Meeting responses were discussed earlier during the NEI/gym task force discussion.
New Business:
1. Results of the booksale were shared with the Board.
2. Replacement hub for the automated circulation system was purchased and
installed.
3. Personnel update was provided. Three page resignations have been submitted,
Jenny Niznik, Ben Pressler, and Beth Gilles. These resignations along with the
already vacant position have staff down by 4 pages. Becky has obtained
permission to hire former page, Jenna Stromquist, to work the summer schedule.
Staffing issues will have to be reviewed to hire replacements for the fall schedule.
4. Carpet and upholstered chairs have been cleaned. The upholstered chairs are being
redone, since the first cleaning was not satisfactory. Activity room floors were
buffed, and the new mats were installed after the carpeting was cleaned.
5. Summer flyer for Children’s Department activities was distributed.
6. Crossover statistics for March 2004, and April 2004 were reviewed.
7. Thank you to Friends was reviewed.
8. The Humanitarian of the Year has been named. Fran Jensen will be honored at a
reception on June 14 from 6:00-7:00 p.m. in the Conference Room at City Hall.
9. Decision Resources Inc. will be used by the City and ISD #13 to conduct a City
wide survey concerning the redevelopment of the NEI site and needs for gym
space.
10. The street repairs on Jackson Street and assessment funding issues were discussed.
11. The trees marked for removal prior to street reconstruction were discussed. The
trees will be taken down to widen the street and to accommodate other
reconstruction requirements. New trees will be planted once the construction is
completed.
12. Pat Sowada will not be at the July 6 regular Library Board Meeting.
There being no further business the meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2