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HomeMy WebLinkAboutMay 4, 2004 May 4, 2004 The meeting was called to order by Chair, Barbara Miller, at 7:05 p.m. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Catherine Vesley, and Audrey Hyatt. Others present: Library Director Becky Loader. It was moved, seconded and passed to approve the minutes of the April 6, 2004 Board meeting as mailed. Bill list dated 4/26/04 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 5/10/04 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. Update on ILS. A consultant has been hired, and he will be out for a site visit the first week of June. An RFP will be written, and the process up to signing the contract will take approximately six months. Funds will need to be expended from the 2005 budget. 2. NEI redevelopment update. Catherine Vesley attended the town meeting and emphasized the need for a large scale project complete with a library, city center, etc. Tom Sherohman was also there and spoke very effectively about the need for a new library and a coordinated project. Most of the people at the meeting were parents of school age children who want gymnasiums built. The committee tabled the vote pending further discussion. 3. The new fixtures and bulbs have arrived for the Xcellighting program. Workers initially had to do some rewiring. They are working very hard and hope to be done within the week. The CHPL will not be closed to the public during the project. 4. Discussion about the Jamboree Parade scheduled for June 25, 2004. Becky Loader to post sign-up sheet for the staff to walk in the parade and hand out bookmarks. CHPL board and staff will meet at the Library at 6:00 p.m. the day of the parade. Possible modes of transportation: Tom Tubbs' vintage Lincoln and Catherine Vesley's pickup. Audrey Hyatt to provide cooler with water. She was given a CHPL t-shirt to wear in the parade. The Library Board Foundation will also be invited to join us. 5. Personnel Update. Joanne Peterson began her position as Library Clerk on 4/26/04 and was introduced at the City Council meeting on her first day. 6. Internet filtering statement update. It has been revised slightly since last month. Members agreed that it is a very succinct, informative document. There was discussion about whether to post a shortened version of this statement to the public via newsletter or the bulletin board. It was decided to wait until the current legislative session is over. New business: 1. The special assessment to widen Jackson Street will cost $12,500 in 2005. Julienne Wyckoff is pursuing how these assessments are handled within the City. 2. Resolution for graduates was offered and passed May 4,2004. 3. The budget hearing meeting has been moved to October 18, 2004. All Library Board members are encouraged to attend. 4. It was moved and passed that the Library be closed on August 27,2004 so the staff can attend the Anoka County Library Staff Day. In addition, the cost for lunch for the staff will be covered. 5. Becky reported on a recent request for reconsideration filed by a patron. 6. The Columbia Heights Fifth Annual Prayer Breakfast is to be held on Wednesday, May 12, 2004, 7:00 a.m. - 8:45 a.m. at Murzyn Hall. Attendance is optional. 7. The maintenance agreement on the public service copier is being reviewed by Becky and Coordinated Business Systems. Becky will keep the Board apprised of the situation. 8. Nancy Hoium moved, Pat Sowada seconded, and the following request for transfer of funds was passed: Request for the transfer of $400 from 2183 Audio Cassettes (juvenile) into 2185 Compact Discs (juvenile). 9. Becky Loader read the dedication from Joseph Check in the book "The Last Stand of the Tin Can Sailors". Mr. Check, a former resident of Columbia Heights, is one of the sailors in this book. 10. The article about the community center written by Eric Hagen in the Focus received positive feedback. 11. Tim La Batt, who works for the StarlTribune and is a police reservist for Columbia Heights, applied for and received an award for $1000 to be given to a charitable organization. He donated the entire award to the Library Foundation. 12. The Foundation and some library staff are working very hard for the fundraising event on June 26, 2004. Tom Sherohman brought tickets to sell for "Wrongfully Accused" to the Old Timers Event at Murzyn Hall. Kelly Olson scanned pictures from the film production book and these pictures will be used for press releases. Tom will coordinate press releases; Becky and Kelly will create posters to advertise the event. Tickets will be available on Friday at Jeff's Bobby & Steve's Auto World, Northeast Bank, and City Hall. Many items have been received for the Silent Auction. The Board members will also contribute an item for the Silent Auction; Audrey Hyatt will coordinate the purchase. There being no further business the meeting was adjourned at 8:50 p.m. Respectfully submitted, Audrey J. Hyatt, Secretary Columbia Heights Public Library Board of Trustees