HomeMy WebLinkAboutApril 6, 2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
April 6, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.rn. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Audrey Hyatt, Julienne Wyckoff, Catherine Vesley, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the March 1,2004, Board meeting as mailed.
Bill list dated 4/12/04 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. List of Friends of the Library gifts from 1980-2002 was reviewed.
2. List of Library Board members and anniversary dates was reviewed. Nancy Hoium will be celebrating 25
years on the Board in 2005!
3. Update on lighting replacement project. This was discussed at the City Council work session on 4/5/04. The
Council Letter proposal was reviewed. The request will be taken to the City Council meeting of April 12.
The National Library Week Proclamation will also be read at that meeting. Library Board members are
encouraged to attend and accept the Proclamation from the Mayor.
4. Personnel update was provided.
a. A conditional offer has been made to fill the vacant Clerk position. Staff is waiting for the
background check and references to be returned.
b. One unplanned resignation from the Page staff has been received. Page positions will not be
considered for filling until after summer schedule has been negotiated. Two pages have graduated
from college and their status is unknown at this time.
5. CIP A (Children's Internet Protection Act) compliance was discussed. Anoka County Library Board minutes
were reviewed along with the article from Mary Caven. A trial filter was installed this week. This firewall
created several problems that will have to be resolved. The filter being installed is graphic/image driven not
word driven.
6. Foundation Fund Raiser update was provided. The request for pictures has been successful; patrons are
bringing in historical pictures from the Jamboree. The Foundation Board hopes to have tickets ready to go on
sale starting May 1. Tickets will be sold at City Hall, Bobby and Steve's, and from individual board
members. Their next meeting is April 14.
I
New Business:
I. State Annual Report was reviewed.
2. 2005 assessment for Jackson Street improvements/reconstruction was reviewed and discussed.
3. Crossover statistics were reviewed for the months of January and February.
4. CLIP (Community and Libraries in Partnership) project information was reviewed. This outreach project is
to involve children in summer reading programs off site.
5. Summary of the Long Range Planning session held 3/18/04 was discussed.
a. Pat Sowada, seconded by Catherine Vesley, offered the following motion:
The Columbia Heights Public Library Board of Trustees urges
the City Council to use the land acquired from NEI to
construct a "civic center" which would include, at a minimum,
city offices and a public library. Other possible uses for the
property would be a gymnasium, swimming pool, senior center,
coffee shop and space for community organizations to meet.
The project provides a much-needed civic center, more efficient
and expanded city spaces and would be a source of pride for
Columbia Heights citizens.
The motion was unanimously carried.
b. The design of the Inver Grove Library by Leonard Parker Associates was
reviewed and discussed.
6. 2004 Summer Reading Club materials were distributed to the Board.
7. Sorenson Video Relay Service information was reviewed. This is a new
technology that will partially replace the TDD relay service. A demo that was
attended by Becky Loader was discussed.
8. Green sheet article from Finance Department concerning the 2005 budget was
reviewed. The preliminary budget information will be due June 14.
9. The change in format to the Director's monthly report was reviewed. The
Technology plan necessitated changes to some of the headings.
10. It was moved, seconded and passed to transfer $41.75 from line item 3430:
Advertising Other to line item 2030: Printing and Printed forms.
II. MELSA branch circulation report for 2002 was reviewed. The Columbia Heights
Library statistics are in line with libraries of our size except in one category. The
circulation by square foot is deceptive due to our non-public areas.
12. Julienne Wyckoff expressed an interest in starting a "City Wide Book Club" at the
library. Becky Loader responded that staff could not be supplied to organize a
club, but that there is interest expressed by the patrons in joining such a club.
There being no further business the meeting was adjourned at 8:50 p.rn.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
2
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
3