HomeMy WebLinkAboutFebruary 3, 2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 3, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Catherine Vesley, and Becky Loader.
Board member, Audrey Hyatt, was absent.
It was moved, seconded, and passed to approve the minutes of the January 6, 2004, Board meeting as mailed.
Bill list dated 1/15/04 of 2003 bills was reviewed. It was moved, seconded, and passed that they be paid.
The preliminary 2003 accounting was reviewed. All figures are not complete at this time. Although some line items
appear to be off, the bottom line should be very close.
Bill list dated 2/9/04 was reviewed. It was moved, seconded, and passed that they be paid.
The 2004 accounting was reviewed.
Tom Sherohman, Columbia Heights Public Library Foundation Board Chair, was introduced. Tom gave a short
presentation about the upcoming fundraiser the Foundation is sponsoring in conjunction with the Heights Jamboree.
The benefit will take place on Saturday, June 26, at 1:00 p.m. at the Heights Theater. The ticket price will be $10.00
and through the generosity of Tom Letness the Foundation will be able to net the proceeds from the total ticket sales.
The film "Wrongfully Accused" produced by Pat Proft will be shown. Pat will be in attendance and answer questions
from the audience. Tickets go on sale May 15. There will also be a silent auction at the benefit. The Foundation is
exploring the possibility of accessing memorabilia from past Heights Jamboree celebrations and creating some type of
historical remembrance.
Old Business:
1. Personnel update was provided.
a. There were 7 applicants who met minimum requirements for the part-time evening Supervisor
position. Five interviews were conducted. A conditional offer was made to one of the applicants. At
this time training is scheduled to begin on February 25.
b. Clerk position has been reviewed by the City Manager. Several options were explored. It has been
approved to fill the position. An advertisement will run in the February 22, Star Tribune. Hopefully
the position will be filled by April.
2. Technology Plan update.
a. Becky and Anoka County Library Assistant Director Mary Caven attended training at the MELSA
office. The final format of the plan has still not been finalized. Three areas need to be expanded.
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The final date for submission is still March 1.
3. Xcellighting program is still in process.
4. CIP A (Children's Internet Protection Act) update was reviewed. Mary Caven's report to the Anoka County
Library Board was reviewed. The ACL Board has asked for more information before making a decision.
Their next meeting is scheduled for 2/17/04.
5. Becky gave a progress report on the replacement of the ACS. Meetings of the committee are scheduled for
the 1 st Wednesday of every month. The Board will be updated accordingly.
New Business:
1. Thank you letter to Jo-Anne Student for the book donation of That's India was reviewed.
2. Thank you letter to David Briley for the book donation of The Great Book of Bombers was reviewed.
3. Thank you letter to Sandi Engquist for the book donation ofIn Our Own Best Interest was reviewed.
4. Thank you letter received from the Sister Cities group for posters staff created for their fundraiser was
reviewed.
5. The March Library Board meeting must be rescheduled due to March 2 being Caucus Night. After discussing
alternate dates, the Board chose to meet on Monday, March 1st at 7:00 p.m.
6. Parade entry information has been received. The Jamboree Parade will take place on June 25. The Board
voted to participate again this year.
7. Long range planning was discussed. Possible key issues were identified and previous long range planning
was reviewed. The Board felt that the needs of long range planning would be better met by conducting a
brainstorming session that would be held independently from a regular Board meeting. After some discussion
the Board decided to meet on an informal basis on March 18t\ at 6:00 p.m.
There being no further business the meeting was adjourned at 8: 15 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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