HomeMy WebLinkAboutJanuary 6, 2004
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
January 6, 2004
The meeting was called to order by Chair, Barbara Miller, at 7:00 p.m. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Audrey Hyatt, and Becky Loader.
Board member, Catherine Vesley, was absent.
It was moved, seconded, and passed to approve the minutes of the December 2,2003, Board meeting as mailed.
Bill list dated 12/15/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 12/31/03 was reviewed. It was moved, seconded, and passed that they also be paid.
The 2003 accounting was reviewed.
Bill list dated 1/12/04 of 2004 bills was reviewed. It was moved, seconded, and passed that they be paid.
There is no accounting page available for 2004 at this time.
Old Business:
1. 73 books were collected for Project Bookshelf.
2. 2004 budget update was provided. Finance is working on the budget books, they are scheduled to be
available by mid-January. No additional cuts made after the budget meeting. Becky is preparing a "wish
list" for the March meeting of the Friends of the Library.
3. Personnel update was given.
a. Clerk position resignation has been submitted effective January 2,2004. A meeting concerning
whether this position will be filled will be conducted with Linda Magee.
b. Barb Kondrick, evening Supervisor, has submitted her resignation. She has accepted a full-time
position with Hennepin County Library. An advertisement for this position will be in the
Star/Tribune on Sunday January 11.
4. Update on the Technology Plan. No final direction has been received from the State at this time. The current
final date for submission is April 26. The Board will be updated, as information is made available.
5. Excel energy lighting program was discussed. The Library Board is strongly in favor of pursuing this
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program. An update will be provided at the next meeting.
6. The first meeting of the ILS (Integrated Library System) committee is scheduled for January 7. This project
is to replace the automated circulation system. Several systems will be evaluated and compared. Becky is
part of this committee.
7. The Director's report on the events of the Anniversary Year was reviewed. Feedback has been very positive
and attendance was high for the open house. It was a successful celebration.
New Business:
1. Planning sessions for 2004 - 2005. The Board discussed long range planning. The Board will set aside time
at upcoming meetings to discuss different topics. Alternative funding was chosen as the first discussion
topic.
2. The Anoka County Library Board minutes concerning filtering information from surrounding libraries was
reviewed.
3. Thank you letter for donation of Crazy Horse Memorial materials was reviewed.
4. Letter to the editor from Jerry Manley in reference to the Library Birthday Celebration was discussed.
5. Truth in Taxation report prepared by Bill Elrite, Finance Director, was shared with the Board and discussed.
6. The article in the Focus covering the Library Open House was reviewed.
7. Thank you letter for donation in memory of Irene Pierro was reviewed.
8. An explanation of the circulation statistics that are part of the Director's monthly Operational Report was
provided.
9. An update on the NEI site was requested. Mayor Wyckoff said that there was nothing further to report at the
current time. Mayor Wyckoff extended an invitation to everyone to attend the first "Talk to the Mayor"
session January 7. The programs will be held the first Wednesday of each month in the library activity room
from 5:00 to 8:00 p.m.
There being no further business the meeting was adjourned at 8: 15 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
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allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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