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HomeMy WebLinkAboutSeptember 2, 2003 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 2, 2003 The meeting was called to order by Chair, Barbara Miller at 7:05 p.rn. Those members present were Barbara Miller, Nancy Hoium, Patricia Sowada, Julienne Wyckoff, Catherine Vesley, and Becky Loader. Board member, David Holmgren, was not in attendance. It was moved, seconded, and passed to approve the minutes of the August 5, 2003, Board meeting as mailed. Bill list dated 9/8/03 was reviewed. It was moved, seconded, and passed that they be paid. Catherine Vesley joined the meeting at 7: 10 p.rn. The accounting was reviewed. Old Business: 1. Update on the Children's Internet Protection Act (CIP A) was presented. The Anoka County Library Board is discussing this same issue at their meetings. The latest update is that the filtering software must have the capability of being "shut off' if so requested by a patron or staff member 18 years of age or older. The County is exploring various filtering products, and they are looking into the compatibility with a new circulation systern. 2. Plans for the open house scheduled for December 3, 2003, at the Library were discussed. This date is the 75th "birthday" of the Library. Rather than a formal open house, ideas were discussed for a birthday celebration to be held from noon to 6:00 p.rn. that day. Several ideas were introduced. The plans that were finalized tonight include flowers provided by Catherine Vesley and Patricia Sowada. The Board would like a birthday cake, perhaps some type of shaped cake for display and sheet cakes to be served to the public. They also discussed a guest book, memory book, music of some type, the tape of the history of the library being shown, a slide show presentation, give away items, and a prize drawing of some sort. The event will be discussed again at future meetings. 3. The 2004 proposed Library budget was reviewed. No changes were made by the City Manager to the document. Possible questions the City Council might pose were discussed. 4. The Library Board will meet with the City Council on Monday, September 29th at 7:00 p.rn. at the Library to discuss the proposed budget. It was also decided to hold the regular Library Board Meeting for October on September 29th at 6:30 p.rn. The Board would like to simplify the budget presentation as much as possible. 5. The letter sent to the City Council concerning David Holmgren's absence from meetings and his seat on the Board was reviewed. Several people have expressed an interest in applying for the position. The guideline for appointment to Board and Commission document provided by the City Council was reviewed. 6. The figures from the certified general city aid caleulation and market value credit reduction estimates 1 document were reviewed. 7. A report on staff day was provided. The training provided that day fulfilled required training for City staff on employee right to know and safety issues. Each employee who attended also submitted a report that is included in the Board notebooks. 8. A service call on the 3M security system was necessary in order to "tune-up" the sensors. The technician also suggested moving the planters that were located near the systern. The wire in the artificial plants could be interfering with the signal. New Business: 1. Report on the part-time staffing for fall schedule was presented. The part-time page schedule will be one person short this fall. The Library Clerk position was discussed. 2. The server that runs the Automated Circulation System (ACS) failed on 8/20. Aleksandr provided a replacement hard drive and Al Rautio from the County installed it on 8/21. Al was able to make the circulation terminals available during the change over. 3. The Annual Report from Metronet was provided for the Board to review. 4. The contract on the departmental copier will expire on 9/4/03. Two other City Departments are also looking at copiers. The possibility of negotiating a combined purchase is being explored. 5. Staring School bookmarks from the Children's Department were distributed to the Board. 6. The grant received by the Fire Department for a new ladder truck was discussed. There being no further business the meeting was adjourned at 8:30 p.rn. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2