HomeMy WebLinkAboutAugust 5, 2003
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
August 5, 2003
The meeting was called to order by Chair, Barbara Miller at 7: 15 p.rn. Those members present were Barbara Miller,
Nancy Hoium, Patricia Sowada, Catherine Vesley, and Becky Loader.
Board members, David Holmgren, and Councilmember Julienne Wyckoff were not in attendance.
It was moved, seconded, and passed to approve the minutes of the July 1,2003, Board meeting as mailed.
Bill list dated 7/28/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 8/11/03 was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
Old Business:
1. Becky met with the City Manager and Finance Director to go over the 2004 proposed library budget on July
31. They made some changes and the document was corrected and submitted the same day to finance. The
document submitted preserves programs and hours. The proposed levy explanation document was reviewed
with the Board. The Proposed 2004 budget will be given to the City Council at their August 11 meeting.
The date for the joint City Council Library Board budget meeting is still not set; the proposed dates are Oct.
6 or 7. The Board will be supplied with the appropriate date information as soon as possible.
2. Staff has evaluated eight copiers over the past several weeks. The final demo model is currently in the
building. The copiers will be ranked and cost comparisons completed before a decision is made. At the
current time purchase seems better than lease options for our in-house copy needs.
3. Everything is in place for the Columbia Heights staff to participate in the Anoka County Library Staff day
on August 22. The library will be closed that day, and book drop is being covered.
4. Policy manual review has been completed and Barbara Miller signed the necessary updated documents.
5. The article on Internet filtering software was reviewed. The Courts have upheld the Child Internet
Protection Act (CIP A), which will require that libraries install filters on all computers accessing the Internet.
The deadline for compliance is June 2004. Staff is working on updating the Tech Plan, which is required by
the State. The submitted plan, which will be due in January or February, will have to address this issue.
6. The report submitted by Marsha Tubbs about the Jamboree Parade was reviewed.
7. The report about the visit to the Library by the Lomianki group prepared by Marsha Tubbs was also
reviewed.
New Business:
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1. Thank you letter to Joanna Plante for her recent donation to the library was reviewed.
2. The Anoka County Library 2002 annual report was reviewed.
3. New cable broadcast equipment has been installed at the library. Cable equipment throughout the City was
updated to maintain the integrity of the systern. Jeanine will participate in training on the new equipment
August 19.
4. The date for volunteer recognition reception has been set for August 27. The program will begin at 10:30
a.rn. with punch and cookies being served at 11 :00. Catherine Vesley and Patricia Sowada have volunteered
to be present for the distribution of awards.
5. The American Girl program is scheduled for August 13. This year the theme is Kit's Garden Party. The
invitation sent to participants was shared with the Board. 42 young people have registered to participate.
6. The Board reviewed the circulation report compiled by Dennis Shanely. This report includes circulation
statistics from 1998 to 2003 for all Anoka County Library branches and includes statistics for Columbia
Heights.
7. It was moved, seconded, and passed to transfer $500.00 from line item 2183: Audio Cassettes to line item
2185: Compact Discs.
8. There was a discussion about the building improvement to the 40th Avenue property adjacent to the empty
lot on the Southeast comer of 40th and Jackson.
9. Community Development Director, Bob Streetar, will be approaching the City Council sometime soon
concerning three sites that have been chosen as priorities. These include the K-Mart area, Mady's, and the
Stinson Blvd. development, which includes the Little Chief center and the Chief Theater site. The Board
discussed what facilities might be included in these developments.
10. Pat Sowada asked what volunteer positions there might be available for adults at the Library. She was
referred to Mary Kloss for information about the Adopt-A-Shelfprograrn.
There being no further business the meeting was adjourned at 8:20 p.rn.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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