HomeMy WebLinkAboutJune 3, 2003
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 3, 2003
The meeting was called to order by Chair, Barbara Miller. Those members present were Barbara Miller, Patricia Sowada,
Nancy Hoium, Julienne Wyckoff, and Becky Loader.
Board members, David Holmgren and Catherine Vesley were not in attendance.
It was moved, seconded, and passed to approve the minutes of the May 6, 2003, Board meeting as mailed.
Bill list dated 5/27/03 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 6/9//03 was also reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Old Business:
1. Policy manual review continued. It was moved, seconded, and passed to adopt the following interpretations
of the Library Bill of Rights as adopted by the ALA council as presented:
a. Access for children and young people to videotape and other nonprint formats.
b. Access to electronic information, services and networks.
c. Access to Library resources and services regardless of gender or sexual orientation.
d. Diversity in collection development.
e. Economic barriers to information access.
f. Evaluating library collections.
g. Expurgation of Library materials.
h. Free access to libraries for minors.
1. Privacy.
J. Universal right to free expression.
k. It was moved, seconded, and passed to adopt the policy on distribution of brochures, free
newspapers, newsletters and other handouts as rewritten.
I. It was moved, seconded, and passed to adopt the revised policy concerning guidelines for accepting
donations of used books and magazines.
rn. It was moved, seconded, and passed to adopt the revised facility use policy and responsibility form
as presented.
n. It was moved, seconded, and passed to adopt the revised organization card policy, application, and
borrowing policy as presented.
2. Results of the books ale sponsored by the Friends were as follows:
a. Materials sold: $1,453.99
b. Tickets sold for pre sale: $245.00
c. Library materials sold: $204.95
3. The approved Capital Outlay Plan and Capital Improvement Plan and memo have been submitted.
4. The adjusted budget figures for 2003 have been added to the accounting page. There should be no
additional cuts for 2003.
5. The 2004 Library Budget is currently being compiled. Several scenarios have been considered. The final
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draft is due to Finance by June 16. The impact on Maintenance of Effort was discussed.
6. Plans for the Jamboree Parade that will take place on June 27 were reviewed. The bookmarks purchased for
handout were presented to the Board. Staff with the aid of volunteers is working on other details.
7. The roof leak in the East Room was discussed. After Daleo made repairs, Honeywell checked the air
conditioning unit for moisture and found none. The area is being monitored; no further problems have been
noted at this time.
8. Becky along with other Management Staff took a private tour of the NEI building during the month and
reported on the buildings condition. The City is considering the facility for purchase. Options are being
explored at this time.
New Business:
1. It was moved, seconded, and passed to approve the transfer of $400.00 from 2187 Book Tape Combos to
2189 DVD's.
2. Crossover statistics were reviewed.
3. The certificates for the Patrons of the Month for June were signed. This month two families are being
honored for family use of the library: the Szurek's and the Ashmore's.
4. Sister City group is having a traditional American Thanksgiving dinner in honor of the dignitaries coming to
Columbia Heights for the Jamboree celebration. Becky is unable to attend this dinner and has asked Barb
Miller to step in as the Library representative on June 30 at Immaculate Conception Church.
5. On June 12, from 6:30 to 8:30 p.rn. there will be a public hearing concerning the plans for the K-Mart site in
the Council Chambers at City Hall.
There being no further business the meeting was adjourned at 8: 10 p.rn.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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