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HomeMy WebLinkAboutApril 1, 2003 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES Aprill,2003 The meeting was called to order by Chair, Barbara Miller at 7: 10 p.rn. Those members present were Barbara Miller, Dave Holmgren, Patricia Sowada, Catherine Vesley, and Becky Loader. Board member, Nancy Hoium and Council Liaison Julienne Wyckoff were not in attendance. It was moved, seconded, and passed to approve the minutes of the March 4,2003, Board meeting as mailed. Bill list dated 3/24/03 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 4/14//03 was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: 1. All papers have been submitted to be included as a creditor in the divine/Faxon/Rowecom bankruptcy proceedings. The necessary paperwork will be processed on the next bill list to Ebsco for periodicals affected by the divine/Faxon/Rowecom failure. 2. At the City Council work session on 3/31/03 Division Heads were in attendance and a prepared document concerning budget changes was presented. Consolidation of services and budget shortfalls were discussed. This issue and the prepared document will be revisited by the Council at the April 14, meeting. a. The article from the Focus from 3/6/03, discussing budget concerns and the Town Meeting held at the library was discussed. b. The green sheet article submitted by Finance addressing the 5% and 10% budget reduction plan, and the library levy in Columbia Heights was reviewed. 3. Redevelopment site statuses were discussed. a. The report presented by Mark Koegler concerning the Industrial Park Master Plan was reviewed. b. The K-Mart site-planning document was reviewed. This project is privately funded and is moving quickly. 4. The Library's plans for participation in the Jamboree Parade were discussed. The Board still would like to participate. We will try to obtain a vehicle from Public Works again. As a back-up Catherine Vesley offered the use of her vehicle. Pat Sowada has volunteered to provide a cooler and water for participants. Plans are progressing for a walking unit with "Big" books to carry, and bookmarks will be purchased for distribution. 5. The parking problem on Jackson Street between the comer of 40th Ave. and the alley entrance was discussed. This has become a safety issue when cars are parked on both sides of the street and large trucks block sight lines. This issue will be submitted to the Traffic Commission at a public hearing on April 7, at 6:00 p.rn. 6. The plans for National Library Week, April 6 -12, were shared with the Board. The Public Service 1 meeting will be hosted by Columbia Heights on Thursday, April 10. Today the Northdale branch of Anoka County Library closed. Staff has one month to clear everything out of the building, which will then be turned over to the County. 7. The departmental copier has been experiencing major problems. City offices are currently looking into the purchase of a new copier and have asked for information about our copier needs. The Board will be updated as necessary. New Business: 1. Thank you letter to the Friends was reviewed. All equipment purchased has been installed. 2. Thank you letter to Fridley American Legion was reviewed. 3. Crossover statistics for January 2003 and February 2003 were reviewed. 4. The first order ofDVD's has been received and entered into the database. 5. Howard Agee was chosen as patron of the month for April. An article about him is featured in the April Sampler. 6. The Internet browser on the main floor crashed on 3/11/03. Al Rautio from the County had to take the hard drive back to LSS and wipe it clean. A Qwest cable failed again today and the Internet has been down most of the day. 7. Two Library Board members have been reappointed for 3-year terms. Congratulations to Barb Miller and Catherine Vesley. 8. Staff Appreciation Day is April 23rd. The Board discussed what they would like to do to honor staff on that day. Catherine Vesley will take care of all details. There being no further business the meeting was adjourned at 8:25 p.rn. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2