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HomeMy WebLinkAboutJanuary 07, 2003 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 7, 2003 The meeting was called to order by Chair, Barbara Miller at 7:05 p.rn. Those members present were Patricia Sowada, Barbara Miller, Nancy Hoium, Council Liaison Julienne Wyckoff, and Becky Loader. Board members not present were David Holmgren and Catherine Vesley. It was moved, seconded, and passed to approve the minutes of the December 3, 2002, Board meeting as mailed. Bill list dated 12/16/02 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 12/23/02 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 12/31/02 was reviewed. It was moved, seconded, and passed that they be paid. The 2002 accounting was reviewed. Bill list dated 1/13/03 of 2003 bills was reviewed. It was moved, seconded, and passed that they be paid. The 2003 accounting was reviewed. New line items 2182 for electronic databases and 2189 DVD'shave been approved and added to the accounting. Old Business: 1. Budget update was provided. The City set the levy at $4,817,984.00. The State budget plans are unknown at this time. Expenditures will be made for maintenance items and immediate needs. Other expenditures will be handled conservatively. 2. A 75th Anniversary update was given. January's patron of the month is Bruce Nawrocki. A picture has been taken and appears on the bulletin board, web page, and cable channel. This will be a monthly event with a different patron honored each time. The Adult Reading Program started and has the theme of "Celebrate Books". Board members were encouraged to participate. 3. A follow-up report on the Barnes and Noble fundraiser was given. The Library raised $2,695.85. A follow- up letter to Barnes and Noble regarding allegations of inappropriate solicitation was reviewed. 4. 107 books were collected for Project Bookshelf and delivered to SACA. 5. The part-time raises were approved for 2003 by the City Council. 6. The following licensing for electronic databases have been purchased: Science Experiments online, Groliers, and Novelist. These databases were contracted in order for Columbia Heights to be included in the Intranet of the County Library. At this time Science Experiments and Groliers are operational, Novelist will be made available in the next few days. 7. The article on the Minnesota Library Council was reviewed. 8. Article on the future of the State Library agency was discussed. 1 New Business: 1. A consultant from Advanced Energy Management, Becky Loader, and Kevin Hansen, Public Works Director, met to discuss Adult Reading Room lighting needs at the Library. The possibility of the library participating in the same program used by Public Works offered by Xcel Energy Lighting was explored. It was determined by the consultant that the Library would be eligible for the prograrn. The necessary documents will be compiled and taken before the City Council to upgrade the lighting in the Adult Reading Room and remove the ballasts and 8-foot lights that are currently in use. 2. Tom Sherohman has requested the use of the library activity room, in conjunction with the Frank Theatre. The library would provide a space for actors to do a read-through of potential plays. Participants are professional actors from the area and the readings would be open to the public. The Board was very excited about this potential use of the activity roorn. 3. The new chairs for the Boardroom are currently being used. Board members are very pleased with thern. 4. The Library Journal circulation article was reviewed. 5. The thank you letter to Joanna Plante for her recent donation to the Library was reviewed. 6. The article from Public Libraries about therapy reading dogs was reviewed. 7. Crossover statistics were reviewed. 8. Report on e-books was discussed. 9. Town Hall meeting sponsored by Star/Tribune to be held 1/22/03 was discussed. The Columbia Heights Library and 3 Anoka County Library branches have been chosen as sites for a discussion relating to the U.S. response to terrorisrn. Individuals must register and the Star Tribune will provide a facilitator along with all materials for the prograrn. Memos concerning this event from Bev Flaherty, Anoka County Director, dated 12/23 and 12/30 were reviewed. 10. The deficit article from the League of Minnesota Cities Bulletin was reviewed. 11. The editorial from the Minneapolis Star Tribune dated 12/8/02 was discussed. 12. The next Library Foundation meeting date was set for February 6t\ 2003, at 7:00 p.rn. at the library. Two $25.00 contributions made by individuals who attended the recent fundraiser at the Heights Theatre were recognized. 13. On 1/2/03 an incident was reported of two men who printed inappropriate material from the Internet. They were confronted by the Supervisor on duty and asked to leave. This incident sparked a discussion to set a policy about the need to limit access to the terminals by only 1 person at a time. It was moved, seconded, and passed to change the Internet Policy to read that only one person can have access to the browser at a time. 14. Minutes from the Anoka County Library Board meeting were reviewed. 15. Community Development is working with N ath Companies concerning the purchase of land behind White Castle and La Casita. The City is reviewing the K-mart site for possible redevelopment. There being no further business the meeting was adjourned at 8:30 p.rn. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2