HomeMy WebLinkAboutSeptember 3, 2002
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
September 3, 2002
The meeting was called to order by Chair, Barbara Miller. Those present were Catherine Vesley, Patricia Sowada, Nancy
Hoium, Barbara Miller, David Holmgren, Julienne Wyckoff, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the August 5, 2002, Board meeting as mailed.
Bill list dated 8/26/02 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 9/9/02 was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
The CHASE accounting and bills were reviewed.
Old Business:
1. An update on plans for the 75th Anniversary activities was given.
a. The response from the City Attorney about a silent auction was provided. The Foundation could
sponsor and be the recipient of any funds from such an activity. This event would need to be planned
by a non-staff committee.
b. Ollie's Kitchen price list of possible food items was reviewed. The Board decided that they would like
to have cheese, crackers, veggies, cider, and coffee for the open house in December.
c. Stationery with various anniversary artwork was reviewed. Staff will continue to work with the
designs during the coming month to improve the color.
d. Invitations should be sent to key persons/organizations for the planned open house. The Board
offered to provide the funds for postage for this mailing.
e. A fund raising letter and list of potential donors will be available next month.
2. Automated Circulation System upgrade project was discussed. Staff is preparing paperwork to submit to the
City Council for purchase of equipment necessary for the upgrade. Anoka County has frozen Capital funds,
which affects the implementation of the system upgrade. Plans are being discussed on how to "save" the
licensing funds for use in 2003-2004.
3. A budget update was provided. The Board was reminded that the date of the City Council/Library Board
joint budget meeting has been changed to Monday, September 30, 2002, at 7:00 p.m. at the library. The
Board decided to hold their regular meeting on that night also at 6:30 p.m. and then proceed directly to the
budget meeting.
4. The brochure used by Becky for Anoka County Library Staff Day was shared with the Board. They were
also invited to join Becky after the meeting to view the slide show that she presented.
5. Staffing for fall was discussed. There will be a full staff for the fall schedule.
6. Thank you letter from Anoka County for participating in the Health Survey was reviewed.
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New Business:
1. The article from the Cities Bulletin concerning Levy Limits was reviewed. The impact of the levy limits on
Maintenance of Effort requirements was discussed.
2. Information regarding Twin City One Book was reviewed. This project sponsored by Metronet is designed
to encourage everyone in a region to read the same title, discuss the book at book clubs and schools, and
persuade everyone to read this one book this year. The chosen book is Hatchet by Gary Paulsen. Events are
scheduled from September 15 through November 15.
3. Crossover statistics were reviewed.
4. Becky participated in the new teacher orientation held at the Heights Theatre. There were 30 new teachers in
the district that participated.
5. Leave-a-legacy information sheet was distributed. The Board decided that this program might be something
that the Foundation would want to pursue.
6. The 2003 proposed holiday and closed schedule was reviewed. It was moved, seconded, and passed to
approve the schedule as presented.
7. David Holmgren reported that the Heights Theatre is interested in having a fundraiser on December 15,
2002. The featured film would be Holiday Inn. The Board referred this event to the Library Foundation
Board for discussion.
There being no further business the meeting was adjourned at 8:40 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights = services, programs, and activities.
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