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HomeMy WebLinkAboutJune 4, 2002 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES June 4, 2002 The meeting was called to order by Chair, Barbara Miller. Those present were Catherine Vesley, Julienne Wyckoff, Patricia Sowada, Nancy Hoium, Barbara Miller, David Holmgren and Becky Loader. Dave Holmgren was introduced and welcomed as the newly appointed Library Board Member. It was moved, seconded, and passed to approve the minutes of the May 7, 2002, Board meeting as mailed. Bill list dated 5/28/02 was reviewed. It was moved, seconded, and passed that they be paid. Bill list dated 6/10/02 was also reviewed. It was moved, seconded, and passed that they be paid. The Board reviewed the payment of the CHASE bills and accounting sheet. The accounting was reviewed. It was noted that the line item for building insurance will require watching. Old Business: 1. The Intemet documents were reviewed. The Child Intemet Protection Act was declared unconstitutional. The burden of responsibility is on those individuals accessing the Intemet. a. It was moved, seconded and passed to approve the revised Internet Policy. The policy will be posted at the terminals for the public. b. The guest card policy was reviewed. It was moved, seconded, and passed to approve the Guest Card Policy for those individuals who may be out-of-state residents. On May 13, 2002, David Holmgren was appointed to the Library Board by the City Council. A short explanation of the purpose and scope of the Library Board was presented. Dave received a copy of the Public Library Trustee manual to review. The newly formed Library Foundation was also discussed. A book sale report was provided. The Friends of the Library sold $1,202.70 worth of books and made an additional $205.00 in the sale of preview tickets. The Library made $428.80 on the sale of library materials at the sale. 4. The CHASE aide position has been filled. Alexandra Kondrick will begin working of June 10. She will be responsible for several upcoming Children's programs. The changes to the Jamboree Parade route were discussed. The Library will not be accessible as a meeting place for participants. Those who are participating in the parade will meet at the line up site. Beverages and coolers should be taken directly to Catherine's house and she will pick up the bookmarks etc. from the library earlier in the day. People should be in line by 6:00 p.m. The parade route will now be going from 39th Ave. to 40th Ave. via Jackson Street. Once the entry number has been assigned, the Board will be notified. A report on the City Wide open house was provided. The theme of the Library booth was ~Bloom and Read". The Library display was well received by all who attended. A video on the history of the library was playing and %rump the Librarian" was a big hit. Attendance was a little low, but that may have been due to the stormy weather that was threatening. A memo explaining RLTA funding was reviewed. This funding is intact for 2003. An update on the 75th anniversary celebration was provided. A sample of the lettering for the banner was reviewed and colors were chosen. The banner will have a blue background with white lettering. It was moved, seconded and passed to pay for the banner out of line item 3430: Advertising other. 9. A letter from the IRS was received. The Foundation has been assigned tax-exempt status. New Business: 1. It was moved, seconded and passed to transfer $2,707.00 from line item 2011: Computer Equipment to line item 5170: Office Equipment. Rita Norberg has been named Humanitarian of the Year and will be presented with a plaque by the City Council at the meeting of June 10, 2002, at 7:00 p.m. There will be a reception in the Conference Room at City Hall at 6:00 p.m. that same evening. The Board will be present and Barb will say a few words. The Board decided to give Rita a small token gift in recognition. 3. The Secretary position on the Library Board has been vacant since the resignation of Richard Hubbard. Regular elections will take place in October. David Holmgren was appointed interim Secretary. The revised proposed budget of 2003 was distributed to the Board. The budget was reviewed and explanations provided where necessary. The Board would like to see additional funds requested in several line items. These include the following: 5120, 4375, 4380, 8100, and 8110. The revenue worksheet was reviewed. Changes will be made to the line items requested and new budget documents will be mailed to the Board for their approval. It was moved, seconded, and passed to accept the budget as corrected and a phone poll will be taken on Wednesday June 12, of the corrected revised budget. 5. An article from Library_ Journal discussing electronic publishing and databases was discussed. 6. Summer Program brochures were reviewed. Six people at LDS have been given job termination notices effective June 28, 2002. Three people have been reassigned to administrative positions. LDS is responsible for dispersing Federal Funds. The programs funded include Inter-Library Loan, reciprocal borrowing, and funding for Internet and T 1 lines. The Library community will closely monitor developments and updates will be provided as available. As the Anoka County system moves forward to a client-server based circulation system, it will no longer be called the ACS (Automated Circulation System), bnt will be known as the ILS (Integrated Library Service). 8. Maintenance of Effort explanation article was discussed. 9. Summer Page schedule has been negotiated. 10. The front door was shattered on May 17, by a rock thrown from lawn mower. The panel has been replaced. 11. ACL annual report was shared with the Board. 2 12. Nancy Hoium offered Resolution 2002-1 honoring the graduating pages. The resolution was read. It was moved, seconded, and passed to adopt Resolution 2002-1. 13. The next regular Library Board meeting will take place on July 2, 2002, as scheduled. 14. The development plans for the Mady's property was discussed. No decisions have been made but the subject is under consideration. There being no further business the meeting was adjourned at 9:10 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities toparticipate in all City of Columbia Heights services, programs, andactivities.