HomeMy WebLinkAboutFebruary 5, 2002
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 5, 2002
The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were Nancy Hoium, Catherine
Vesley, Julienne Wyckoff, Barbara Miller, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the January 8, 2002, Internet Policy Public Hearing as
mailed.
It was moved, seconded, and passed to approve the minutes of the January 8, 2002, Board meeting as mailed.
Bill list dated 2/11/02 was reviewed. It was moved, seconded, and passed that they be paid.
The 2002 accounting sheet dated 2/5/2002 was reviewed.
The trial balance of 2001 accounting was reviewed.
Old Business:
1. An update on the Schuh property was presented. The City offer on the property has been rejected. Mr.
Schuh is seeking additional appraisals. There was a brief discussion concerning possible re-development of
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the property currently occupied by Mady’s on 38 and Central Avenue.
2. The vacant Library Clerk position has been filled by Mindy Hicks. Her first day in that position was
February 4, 2002. Training is underway.
3. There are currently 3 vacant page positions. Applications were accepted during January, and 7 candidates
will be interviewed this week.
4. A review by the Library Board of the current Internet Policy started. Issues discussed included: current
requirements, the possibility of guest cards being used by out of state patrons, and sign up issues. It was
moved, seconded and passed to draft a policy to be discussed at the April Board meeting to develop a
procedure to provide a guest card for people who are not Minnesota residents. The policy would include
having to provide photo ID, how long the pass is valid for and the possibility of a fee for use of this service.
5. Columbia Heights Library Foundation update was provided. Becky and Barbara Miller have met and started
writing the narrative necessary for the next step in filing the appropriate paperwork with the State and the
IRS. The Foundation bank account has been established and current contributions have been deposited. A
meeting of the Foundation’s Board of Trustees will be conducted in the near future. The Heights Theatre
has offered to hold a fundraiser in April to benefit the Library Foundation. Planning is underway for this
event.
6. Maintenance projects have not been completed due to staff shortages. Mindy will be catching up on this
responsibility shortly.
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New Business:
1. Crossover statistics were reviewed.
2. Governor Ventura’s “Big Fix” budget recommendations were discussed.
3. The City version of the 2001 Annual Report was reviewed. The Board commented on the clear, concise data
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provided. 2001 marked the 73 year the library has been serving the needs of Columbia Heights residents.
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The Board began discussion of possible ways of celebrating the 75 anniversary year of service that will
occur in the year 2003.
4. Columbia Heights will be following the guidelines set by the County and reducing our holdings to 3 years.
The only exceptions will be some of the weekly news magazines and Consumer Reports magazine, which
will remain at 5 years. Plans are underway to re-arrange the storage room on the lower level with new
shelving to accommodate the recent acquisition of local historical newspapers. The Friends of the Library
have generously bought 5 units of commercial shelving for this project. The Board has volunteered to help
in whatever way they can to help complete the project.
5. The Friends of the Library have voted to purchase the following from the wish list:
a. 3 major prizes for Summer Reading Club
b. $300.00 worth of storage boxes
c. Moose puppet for the Children’s Dept.
d. Guinea Pig puppet for Children’s Dept.
e. 2 slat/board display units for the lower level
6. The County is discussing a possible change in the loan period for rental videos. They would like to eliminate
the “odd” borrowing periods. This would be a policy change that would require action by their Library
Board. The Board discussed the current video limit that is in effect at Columbia Heights. It was moved,
seconded and passed to eliminate the limits currently in affect on videocassettes.
7. Michelle Smith, Library Aide, has tendered her resignation effective January 25, 2002, citing health reasons.
A posting for the position has been made and applications are being accepted.
8. Information packets about the Adult Reading Club were distributed.
9. The Library Board will have to change the date of the March meeting due to Precinct caucuses. The Board
voted to meet on the regular day Tuesday, March 5, at 6:00 p.m. if possible. Becky will check with the City
Clerk to determine if this is possible. The Board will be contacted if any changes need to be made.
There being no further business the meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights= services, programs, and activities.
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