HomeMy WebLinkAboutDecember 4, 2001
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
December 4, 2001
The meeting was called to order by Chair Barbara Miller at 7:05 p.m. Those present were Patricia Sowada,
Catherine Vesley, Barbara Miller, Julienne Wyckoff and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the November 6, meeting as mailed.
The bill list of November 26, 2001, was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Note: The City Manager had to sign the bill for our new library cards because it exceeded $1,500.00. He paid the
bill directly, so it does not appear on the bill list.
Old Business:
A follow up report was given on the Mayor’s Holiday Kick-0ff Event. Gary Peterson has already
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donated $1,713 from the silent auction to the library. Catherine and Julienne attended the event and
reported that the band was good, the food was good, and the items in the silent auction were
wonderful. The hall has been reserved for the event again next year on November 30. The Board
would like to express their appreciation to the Mayor and Bobby Williams for their generous donation
to the library.
The Foundation by-laws and articles of incorporation were reviewed. The City Attorney’s
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representative has reviewed both documents and everything is in order. He suggested that the
document name and number that appears on the drafts be removed before filing with the State. It was
moved, seconded and passed to approve and file the Articles of Incorporation.
The Barnes and Noble fundraiser raised $1,063.00. The thank you letters that were sent for book
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donations were reviewed. The list of program participants was also reviewed. Once the check has
been received, a thank you will be sent to Barnes & Noble. The Library hopes to be able to schedule
another fundraiser with them next year. The Board wishes to acknowledge Marsha Tubbs for all her
diligence and hard work in order to make this program possible.
The Schuh property, which is adjacent to the Library’s parking lot, was discussed. The ordinance
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#1087 dealing with said property’s driveway easement was reviewed.
Budget update was given. The items that were reinstated into the proposed library budget are:
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$22,482 in part-time employees, $2,318 to the book budget and $1,400 for a departmental printer.
This means that the vacant library clerk position will be advertised in January.
The library board will convene a public hearing on the Library’s Internet policy on January 8, at 6:30
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p.m. The regular Board meeting will follow immediately.
The vacancy that currently exists on the Library Board will remain so until April. The vacancy needs
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to be advertised for 120 days and then interviews must be conducted by the City Council.
A network update was provided. The new PAC terminals (Public Access Computers) are in and
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available. It is a windows environment and there are several online electronic databases available to
the public. The computers are called “portals” –entry to other databases through a common gateway.
Paul Grosse from the City IS department and Al Rautio from Anoka County Library worked together
to make this transition possible. Staff is in the process of being trained.
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The Board members are being asked to attend the Council meeting on December 17, in order to
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receive a ceremonial check from the Mayor for the money raised at the Holiday Kick-Off Event. The
Library will once again have the purchase of the Star-Tribune on microfilm on the agenda. Staff has
been in contact with ProQuest, which produces the microfilm, and they assure us that no issues will be
missed. There was a discussion on what options might be available so that this is not an issue in the
future.
An update on the three new pages was presented. All three passed the page test that was administered
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today. They will begin working a regular shift next week. Mike Brown has submitted his resignation
from the regular schedule to take a full-time position elsewhere. He will continue to work 2 weekends
a month.
Thank you letter addressed to Marsha Tubbs as the organizer and chief motivator of the Barnes &
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Noble fundraiser was reviewed.
New Business:
1. Crossover statistics were reviewed.
2. Marlene Moulton Janssen has been named the new MELSA Director. She comes from the position of
Assistant Director of Washington County Library.
3. The heat exchange unit over the east room was red tagged by Honeywell and had to be replaced. Walt
was notified of the problem. He negotiated with Roger Anderson to replace the unit for $790.00, but
when the bill arrived it was for over $1,000. A call is in to Honeywell and their bill resolution person
will get back to us about the outcome. The issue of the library’s tax-exempt status was brought to
light during this exchange. The Assistant Finance Director located an ST3 form, which is a tax-
exempt certificate. The statute that the library has sited it the past has been replaced and re-numbered.
Current and new vendors who will take our letter with the new statute number listed will be left as is.
New vendors who require the certificate will be issued one on a per purchase basis.
4. The Technology Plan is being reviewed. The draft of the plan with the county is complete, and the
City portion of the technology plan will be reviewed in January.
5. A request for transfer of funds was submitted. It was moved, seconded and passed to transfer $50.00
from line item 2186:Storytime Media, to line item 2170: Program Supplies for Winter Reading Club.
6. Nancy Hoium will be unavailable for the January Board Meeting. Pat Sowada will not be at the
February meeting.
7. Gordon Awsumb, of the NE State Bank Building addressed the subject of fiber optics under Central
Avenue. He also said that the courtyard and parking ramp would support being built on.
There being no further business the meeting was adjourned at 8:45 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals
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with disabilities to participate in all City of Columbia Heights services, programs, and activities
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