HomeMy WebLinkAboutJune 5, 2001
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 5, 2001
The meeting was called to order by Chair, Barbara Miller at 7:05 p.m. Those present were Patricia Sowada, Catherine
Vesley, Julienne Wyckoff, Richard Hubbard, Barbara Miller, and Becky Loader. John White, a local high school student,
was present as an observer for a class assignment.
It was moved, seconded, and passed to approve the minutes of the May 1, meeting as mailed.
The bill list of May 14, 2001, II was reviewed. It was moved, seconded, and passed that they be paid.
The bill list of May 29, 2001, was reviewed. It was moved, seconded, and passed that they be paid.
The bill list of June 11, 2001, was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
The CHASE grant accounting documents from 5/29/01 and 6/11/01 were reviewed for informational purposes.
Old Business:
1. Jamboree parade plans were discussed. A picture of the flat bed that will be used was shared with the
Board. The Board viewed samples of the books that will be recreated in “Big Book” format. Participants
should meet in the Immaculate Conception School parking lot by 5:30 p.m. on the day of the parade
regardless if they are walking or riding. All participants will ride to the parade start location. Vans/cars will
be available at Public Works, where the float will be stored, for people to get rides back to the library
parking lot.
2. The July meeting date was discussed. The Board chose to change the meeting to Monday, July 2, at 6:00
p.m.
3. Update on the page positions was provided. Five interviews are set up for Tuesday, June 12. There are
currently six seniors on the page staff and four of them will be leaving by the end of the summer.
4. The Board was updated on the Library Clerk position vacancy. Interviews were conducted last week and one
candidate is scheduled for a second interview on Thursday, June 7.
Nancy Hoium joined the meeting at 7:30 p.m.
New Business:
1. The difference between the Capital Improvement and Capital Outlay plans was explained. The outlay
program for 2002 was reviewed. There were no changes. The Improvement program for 2002 was also
reviewed. After discussion the Board added $8,500 for additional track lighting to the 2002 Capital
Improvement Program. The outlay program items for 2003 were reviewed. There were no changes. The
improvement program for 2003 was reviewed. The Board changed the cost estimate for re-dashing the
exterior to range from $11,550 to $28,106. The Capital Outlay Program for 2004 was reviewed. There
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were no changes. The improvement program for 2004 was reviewed. The Courtyard was discussed. The
Board felt that the estimated cost of the project should be raised from $10,000 to $18,900. The outlay
program for 2005 and 2006 were reviewed. There were no changes. There was no improvement program
for the years 2005 and 2006. It was moved, seconded and passed to adopt the Capital Outlay and Capital
Improvement Programs with the above changes.
2. The crossover statistics were reviewed.
3. Nancy Hoium offered Resolution 2001-2 honoring the graduating pages. The resolution was read. It was
moved, seconded, and passed to adopt Resolution 2001-2.
4. Summer Reading Club, “Wolfin’down books @ your library” was explained. Buttons were distributed to
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the Board members. This reading club is for children up to 4 grade.
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5. “Trivia Time Warp” the Libra Reading Club for children going into 5 grade and above was explained. The
Board viewed the game sheets for 1950 through 1990 trivia. There is also a booklist of “best” books for
each decade.
6. It was moved, seconded, and passed to transfer $360.00 from line item 2183, audiocassettes to 2185,
compact discs.
7. The audit report concerning Special Revenue Funds was discussed. The problem with the reserve funds and
cash flow was explained and discussed. City policy determines the percentage required to be held in reserve,
and the Finance Department is looking into the possibility of changing the percentage.
8. The book sale returns were reported. The Friends of the Library made $125.00 in pre-sale ticket sales and
$1,031.90 in book sales. The Library made $231.00 in book sales.
9. A letter from Qwest regarding the rate increase on local payphone calls was reviewed.
10. The Anoka County Library Board has made a change to their policy manual concerning non-resident library
card fees. The corrected rate for non-resident cards should be $45.00 per year. It was moved, seconded, and
passed to change the policy for non-resident cards to the corrected amount. The Anoka County Board is also
discussing changing the late fees on rental videos to be lowered to twenty cents per day on adult videos and
ten cents per day on juvenile videos. This would mean that all materials whether print or audiovisual would
have the same fine schedule.
11. The cost of plastic book bags sold at the library will be going up. An order has just been placed and the
vendor has raised prices since the last shipment. The cost will probably go up to 50 cents.
12. A patron voiced a complaint about the picture on the cover of Esquire Magazine on the display shelving.
They did not fill out a complaint form. The supervisor on duty duly noted it. No action needs to be taken.
There being no further business the meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights= services, programs, and activities.
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