HomeMy WebLinkAboutNovember 1, 2000
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
November 1, 2000
The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were Patricia Sowada, Barbara
Miller, Nancy Hoium, Catherine Vesley, Richard Hubbard, John Hunter and Becky Loader.
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It was moved, seconded, and passed to approve the minutes of the October 3, 2000, meeting as mailed.
The budget meeting minutes were reviewed. There were no corrections or additions.
Interim bill list of October 16, 2000, was reviewed. It was moved, seconded and passed that it be paid.
The bill list of October 23, 2000, was reviewed. It was moved, seconded and passed that they be paid.
The bill list of November 13, 2000, was also reviewed. It was moved, seconded and passed that they be paid.
The accounting was reviewed.
Old Business:
1. Update on page staffing was provided. The current staff of 4 pages has been recognized for the extra work
and effort that they have provided during the current staff shortage. Page staff is currently operating at half
capacity. Becky has met with Linda Magee to discuss strategy and a proposal of what can be done to attract
better-qualified applicants is being drafted. Six applications have been received at the current time; an
interview has been scheduled for the one person who qualified.
2. There has been no feedback on the proposed 2001 library budget at this time.
3. The thank you letter from the Anoka County Library for the flowers that were sent for the open house of the
Rum River branch was shared with the Board.
4. The thank you to the Sister City Committee for the donations they gave to the library was reviewed.
5. Computer training for staff for conversion from WordPerfect to Microsoft Word is being completed.
6. Teen Read Week is being celebrated at Columbia Heights Public Library this week. The Children’s
Department is sponsoring several activities including a poetry and 2 minute mystery contest.
New Business:
1. The crossover statistics were reviewed.
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2. The library adopted a Technology plan in 1997. In order to receive State money through MELSA for
technology the plan must be revised. MELSA offered a training workshop for the procedure that must
be used to update the Technology Plan, which is due 12/31/00. Information System staff at the City and
the County are being utilized as a resource. Two Anoka County Library branch librarians and Becky
comprise the committee. Each person has a section they will be preparing. E-rate must also be applied
for, but the County will pursue that portion. The sequence of events will be to have the policy ready by
the end of the year, the draft will be presented to the County Library Board and then the Columbia
Heights Public Library Board would adopt Anoka County Library’s plan by resolution.
3. A report on the former Marshall’s site was given. There are several questions and concerns that need to
be addressed at this time. A dialog between City Staff and the owner of the site is being pursued. The
Board will be updated as necessary.
4. Becky attended the DRA users conference on 10/12/00. DRA is the automation vendor for our
circulation system. They are in the process of developing a new “windows” based system that we will
be changing to. The product is being introduced in phases. The public catalog will be the first phase
that will be implemented. The acquisitions and circulation system will follow.
5. Staff judged the fire safety posters for the fire department again this year. Winners were chosen from
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the 4 and 5 grade students of Columbia Heights Schools and one grand prize winner was selected.
6. Anoka County Historical Society is negotiating with the City of Anoka and the Anoka County Library to
have a “deposit” collection in their building.
7. Board members Barb Miller and John Hunter will not be at the December Board meeting. The meeting
will be conducted by Vice-Chair, Patricia Sowada.
There being no further business the meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
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