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HomeMy WebLinkAboutApril 4, 2000COLU IBIA H£1GH?S PUBLIC LIBRARY BOARD Oi MINUTES April 4, 2000 The meeting was called to order by Vice-Chair, Patricia Sowada at 7:00 p.m. Those present were: Patricia Sowada, Richard Hubbard, Nancy Hoium, Catherine Vesley, and Becky Loader. Catherine Vesley was welcomed as a new Library Board Member. Pat Sowada presented her with a rose of welcome. Catherine took a few moments to give a little background on herself. The rest of the Board members each gave a little information about themselves also. It was moved, seconded, and passed to approve the minutes of the March 6th, 2000, meeting as mailed. The March 27, 2000, bill list was reviewed. It was moved, seconded, and passed that they be paid. The April 10, 2000, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: A roof leak on March 8 was noted. Dalco was called, and they inspected the roof again. There was a joint on the piping coming out of the air conditioning unit that looked suspicious. Dalco re-caulked the joint at no charge. There have been no further problems. 2. Two new PC's were installed for staff on March 10. Tonight is the third session of the new evening storytime, Twilight Tales. The response to this new program has been very positive. The guest storyteller is Patty Wheeler Andrews, a professor at Anoka Ramsey. She will conduct a total of 4 storytime sessions. Winter Reading Clubs ended on March 25. Once again there was wonderful participation in these clubs. There were 113 adults registered and 195 children. All prizes have been awarded. Saturday and Sunday, April 8 and 9, the Heights Theatre will be showing the silent film version of Peter Pan as a benefit for children's services at the library. Staff has been handing out bookmarks when people check out their materials, and Jean Kuehn has helped distribute bookmarks to schools and businesses in the community. Board members are requested to sign up for one or both days when they can help distribute bookmarks outside the theater before each performance. Richard and Catherine both volunteered for Saturday night. Pat volunteered to be there on Sunday afternoon. Future collaboration with the Heights Theatre is being pursued for Heights Pride and the Jamboree Parade. One idea is %hare your memory of the Heights Theater" essay contest. The Board will be kept informed on future developments. CouncilmemberWyckoff andher desireto form ahistoric commission is progressing. Staffis gathering information for Ms. Wyckoff concerning what would be involved in setting up and maintaining this type of committee. She is hoping to make a presentation to the City Council by the end of April. The Board will be updated as information is forthcoming. John Hunter was to give a presentation concerning a meeting between lSD # 13 and the City Council. Due to his absence the report was tabled until next meeting. New Business: 1. The downstairs activity room was painted on March 17. A meeting between Anoka County Library staff, Becky and City of Columbia Heights IS Director Aleksandr Chemin was held on March 22. The Automated Circulation System (ACS) will be upgraded from a central main frame set-up to a client/server environment called Taos. The IS department is involved so that plans can be made on how to best serve both networks, the County and the City within our building. A timeline for implementation was discussed for 2000 and 2001. The change over will probably take place within the first 6 months of the year 2002. 3. The Sprinkler System was tested and passed inspection on March 22. The maintenance on the fire extinguishers was completed. Two new units had to be purchased to replace two that could not be recharged. 5. Becky conducted a workshop for the part-time evening supervisors on March 25. Shari attended the Highland Kindergarten Round-up on March 30. She gave out information about library cards to parents. She was pleased to report that many of the people already used the library and had library cards. Mary has assembled a display for the case at City Hall highlighting Library information. This display case is the responsibility of a different department each month. The Library usually is assigned for the month of April to coincide with National Library Week which will be celebrated April 9 to the 15. 8. Crossover statistics were reviewed. The National Standards article from the March issue of American Libraries was reviewed. ISO 9000, a set of five universal standards, was discussed. 1. Catherine Vesley raised the question of whether or not we have a focus for our collection? Since we have the ability to get more information and research possibilities from the rest of the County, we primarily provide recreational reading materials and maintain a general collection in the non-fiction areas. 10. A draft of the 5-year Capital Improvement and Capital Outlay Plan was presented. Each year was discussed individually. Capital Outlay includes any items that can be "moved". Capital improvement items stay with the building. There were no changes or additions. The plan will be updated and presented at the next Board meeting. 11. Barb has obtained information on setting up a foundation. A meeting will be scheduled with Barb, Becky and Mr. Greener. A more detailed report will be given at the next meeting. 12. A print copy of the 1998 Minnesota Public Library Statistics and Directory was shared with the Board. This publication is compiled from information submitted to the State in public libraries' annual reports. Board Members may take a closer look at the material at their convenience. There being no further business the meeting was adjourned at 8:45 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.