Loading...
HomeMy WebLinkAboutDecember 7, 1999COLUNBIA Hi IGHTS PUBLIC LIBRARY BOARD OF TRUSTE i S MINUTES December 7, 1999 The meeting was called to order by Chair, Barbara Miller at 7:20 p.m. Those present were: Patricia Sowada, Richard Hubbard, Barb Miller, Nancy Hoium, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the November 2nd, 1999, meeting as mailed. The November 22, 1999, bill list was reviewed. The December 13, 1999, bill list was reviewed. The accounting was reviewed. It was moved, seconded, and passed that they be paid. It was moved, seconded, and passed that they also be paid. Old Business: The City Snow Policy was reviewed. The primary concern of staff is the plowing of the Library parking lot on Saturday mornings. The newly proposed record retention schedule was adopted by the City Council. The schedule has been sent to the State for approval. The main change in regards to Library records is the request that Laser Fiche be considered a permanent record. 3. There is no update on the proposed 2000 budget at this time. The Board was updated on the status of page applications. The last interview was held today, the intent is to hire 3 new pages. Background checks must be completed. Training will hopefully begin the week of December 27th' A report on the ornament presentation to the Anoka County Historical Society was given. There were many local residents and City employees who were present for the ceremony. The Mayor, Gary Peterson, made the presentation. The Columbia Heights Junior Princess, Lauren Myers, with the help of County Commissioner Jim Kordiak hung the ornament on the tree. The replacement of the City telephone system is progressing. The equipment is scheduled to be delivered the week of December 20. The proposed cut over date is January 13. The final Y2K meeting for the City was held today. All plans are in place. The system will be powered down late December 30 until January 1. The bookdrop will be closed from noon on December 31 until noon on January 1. The bookdrop is being closed at the request of the Police Chief to prevent any possible vandalism. The Fire Department will be checking the building at scheduled times that weekend, so no staff has to remain in the building. New Business: 1. The Linking Library Trustees Newsletter was shared with the Board. 2. Crossover statistics were reviewed. The Board was updated on events taking place with the Columbia Heights Chamber of Commerce. At the last meeting held by the Chamber the possibility of dissolving the local Chamber and joining forces with the Southern Anoka County Chamber was discussed. There will be a vote taken at the next meeting of the Chamber on December 15. The Board will be updated on the results of this vote. 4. The donation by the Sister City organization of the film "A Song to Remember" was noted. The following line item transfers were requested: It was moved, seconded and passed to transfer $225.00 from line item 2020 Computer Supplies to line item 2171 General Supplies. It was moved, seconded, and passed to transfer $150.00 from line item 2010 Minor Office Equipment to line item 2171 General Supplies. It was moved, seconded and passed to transfer $150. 00 from line item 2025 Automated Circulation System Supplies to line item 2171 General Supplies. It was moved, seconded and passed to transfer $200.00 from line item 2186 Storytime Media to line item 2170 Program Supplies. It was moved, seconded and passed to transfer $38.00 from line item 3050 Expert and Professional Service to line item 3430 Advertising Other. It was moved, seconded and passed to transfer $45.00 from line item 2186 Storytime Media to line item 2030 Printing and Printed Forms. 6. The library has received a cash donation from the Plante family. Sheila Hatchell, evening Supervisor, has submitted her resignation effective December 27. She has taken anew position that conflicts with any possible hours she could work at the Library. An advertisement for the open position was placed in the newspaper last weekend. There being no further business the meeting was adjourned at 8:15 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The Ci,tv qf Cohtmbia Heights' does not discriminate on the basis qf disabili,tv in the admission or access to, or treatment or employment in, its' services, programs, or activities. Upon requesL accommodation will be provided to allow individuals with disabilities to participate in all Ci,tv qf Coh~mbia Heights" services, programs, and activities.