Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
June 18, 2001 Work Session
CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 554~' 1-3878 (612) 782-2600 TDD 762-2806 ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a work session is to be hem in the CITY OF COL UMBL4 HEIGHTS as follows: Mzyor Gar), L. Peterson Councilmernbers Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Robert A. Williams City Manaoer Walt Fehst Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL MONDAY, JUNE 18, 2001 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION .4 GENDA Consent Items Transfer from General Fund to Police Department Budget to Reimburse Overtime Funds Purchase of Police Laptops from Grant Funds 2. 3. 4. 5. 6. Discussion Items 800 Radio System for Police and Fire Relocation of Liquor Store - Discussion Point of Sale Ordinance - Troth in Housing - Discussion Heritage Preservation Commission McComb Group Market Analysis Proposal Facilitator for Council Work Session - Discussions of Goals for the City in the Context of Values First The City of Columbia Heights does not discriminate on the basis of disability in thc admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Wort( Session June 18, 2001 CITY COUNCI]L LETTER Meeting of June 25, 2001 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE , APPROVAL; ~ / ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnso~n/~ BY: ~,J~ NO Dept. Budget to Reimburse O.T. Fund DATE: June 6, 2001 (.~ ~ DATE: BACKGROUND: During the past few months the Police Department has been involved in offduty employment details that are handled through the department. These details were for security at Unique Thrift store for the month of April, Valley View Elementary School carnival, and a Columbia Heights High School dance. Since this type of off duty employment is handled through the department, officers have signed up and worked these details and we have received checks from the following entities: Unique Thrift store in the mount of $1,600, Valley View Elementary School in the amount of $120, and Columbia Heights High School in the amount of $100. According to the City Finance Director, this money is considered revenue and had to be placed in the City General Fund. ANALYSIS/CONCLUSION: The Police Department is requesting that the City Council pass a motion requiring the $1,820 received fi.om Unique Thrift store, Valley View Elementary PTA, and Columbia Heights High School to cover the cost of offduty officers working security at these locations be returned to the 2001 Police Department budget line 1020. RECOMMENDED MOTION: Move to transfer $1,820, the total amount received from Unique Thrift store, Valley View Elementary PTA, and Columbia Heights High School for offduty security worked, from the General Fund to the Police Department 2001 budget under line 1020, police overtime. TMJ:mld 01-096 COUNCIL ACTION: City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson From: Captain William J. Rod~'~~) Subject: Overtime Transfer Date: June 04, 2001 Attached is a list of the overtime received from April 24 to June 4, 2001 from outside sources, that has been paid to CHPD for services of our personnel and not previously transferred to our overtime account. Columbia Heights Highschool INVOICE # DATE 005 2-28-01 AMOUNT $100.00 $100.00 Valley View Elementary School INVOICE # DATE 008 4-03-01 Unique Thrift INVOICE # DATE 014 05-15-01 AMOUNT $120.00 120.00 AMOUNT 1600.00 1600.00 Total Amount $1820.00 IGH SCHOOL . .,, 4.,. ~ ~ · · ':'/' ! : b-rUDENTACTIVITY FUND ,. ! Ii~Q 4~1"1"i ~¥~ NE .. .... ..d ...~; :~ COLUMBIA HEI~ ~N May 10, 2001 One Hundred Dollars 12405 A~¢UNT $100.00 Pay to: heck#: \OCDMnt tudent Council City of Columbia His Police Dept 559 Mill St NE Columbia Hts. MN 55421 COLUMBIA HEIGHTS HIGH SCHOOL - STUnENT ACTiViTY FUND 12a05 Columbia Heights High Sch Date: May 10, 2001 Acccunt ~ Description Amount Invoice 50 0 officer for 2/9 frost da 100.00 L2-t05 P.O. fi* /O,X Od':,', / ay To: City of Columbia Hts Poiice Oep[ 559 Mill St NE Columbia His, ,MN 55~21 Total: Tax 100.00 BILLING LYFORMA TION Number of Officers: I Hours: 3 [Vage is $40. O0 per hour. Total Due: $120.00 Ma.k.e checks payable to the "Ci~, of Columbia VALLEY VIEW PTA 4028 - 7TH ST. NE 3500~83635 MN55421 BILLING [;~,'.FOR3Lq TIO,V Number of orr%ers: 10 Hours: 40 PAY TO THE '"qDER Nash Sales, Inc. .. 1,387 Co~3e Ave. ~ Heritage 3ank .Map~ewood. MN 55109 Ne~h St. Paul, MN ... {651} 773-8077- 75-@82-@30 00~712 *ONE ~HCUS~ND SiX H/INDRED DOLLARS AND NO CENTS DATE City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Cclumbia Heights ~N 55421 n'OO~?i!,' ':OqgO0RS~E~:q?qEONq,, AMOUNT ****'1,~00.00- Work session June 18, 2001 CITY COIJNCIL LETTER Meeting of June 25, 2001 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL~ ~, J ITEM: Acceptance ofCOPS More '98 Grant BY: ThomasM. Johnson~h BY: ~f,o~- NO DATE: June 7, 2001 ~/ DATE: BACKGROUND In 1998 the Columbia Heights Police Department applied for and was granted a COPS More '98 federal equipment grant in the amount of $11,358 with a local match requirement of $3,787. This grant was initially set up to connect our mobile laptops with our old Enfors records system. Shortly after this grant was approved we entered into negotiations with the rest of the county law enforcement agencies to obtain the Visions records management software that we are now using. Since using this money to hook up to an Enfors system that would be obsolete due to ¥2K would be a waste of this grant, we asked for and obtained an extension on the grant to June 30, 2001. In researching the grant with Assistant Finance Director Roxane Smith, it was discovered that the match for the grant of $3,787 was never requested at the time the grant was approved. At this time we are ready to move forward with the connection of the squad laptops to the mainframe computer in Coon Rapids, which will give our officers the most recent information we have in our system on the calls they are going to. This is an opportunity to give our officers the edge on responding to calls where there has been a past dangerous situation or where wanted individuals may reside. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion accepting the $11,358 COPS More '98 federal equipment grant and to approve the $3,787 match to come from nnexpended funds in the Police Department 2001 budget. We are also requesting that the City Council approve the purchase of four cellular digital packet modems at a cost of $1,280 plus tax and five Toshiba laptop computers at a cost of $9,750 plus tax, and eight CDPD antennas with mounting brackets at a cost of $312 plus tax, funds to come from the COPS More '98 federal equipment grant fund #277-42120. RECOMMENDED MOTION: Move to accept the COPS More '98 federal equipment block grant #98-CM-WX-1653 for $11,358, with a local match of $3,787, funds to cover the match to come from unexpended funds in the 2001 Police Department budget. Move to approve the purchase of four cellular digital packet modems at a cost of $1,280 plus tax, five Toshiba laptop computers at a cost of $9,750 plus tax, and eight CDPD antennas with mounting brackets at a cost of $312 plus tax, funds to come from the COPS More '98 federal equipment grant fund #277-42120. TMJ:mld 01-098 COUNCIL ACTION: COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421-3882 (763) '706-3750 TDm (763) 706-3692 October 27th, 2000 Grant Advisor: Raymond Reid COWS MORE '98 Grant U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vermont Avenue, NW, Washington, DC 20530 Phone: 202-305-0865 Chief Tom Johnson Columbia Heights Police Department Columbia Heights MN 55421 MN0020400 Ref: Columbia Heights Police Department COP'S MORE '98 Grant Dear Mr. Reid: Shortly after receiving the Cops More '98 Grant award, the City of Columbia Heights, in collaboration with the other cities of Anoka County, agreed to proceed with a County-wide Records Management System. Concerned that participation in this County-wide initiative might negatively impact the proposed Mobile Data Computer Integrated Record Management System proposed in the Cops More '98 award, the Ci~' of Columbia Heights applied for and received an extension for the Cops More program until the County-wide initiative could be put in place and evaluated. As anticipated, the County-wide system impacted the proposed system in several significant ways. The County-wide system increased access to records for all cities in the county. Additionally, the County-wide system included the necessary software to accommodate information exchange between officers in the field. While the County-wide system is prepared to handle communication between the local police department and their squads in the field, the initial implementation of this program only included communication between the records systems within each agency in Anoka County. The equipment originally requested in the Cops '98 award would no longer be practical. The original system would not be able to take advantage of the software and increased database access available at the county level. Fortunately, the equipment changes necessary to incorporate communication between officers in the field and the information system at the police station under the new County-wide framework can be accomplished by simply reallocating the funds for different equipment, while still meeting and even exceeding the originally stated goals for the Cops '98 program. Description of Equipment for Reallocation Proposal Item Qty. Descriotion 1 10 Cellular Digital Packet Data Modems 2 10 CDPD Antennas w/mounting brackets 3 4 Toshiba Laptop Computers (With increased CPU speed necessary to run proposed sofiware/hardware) Comoutgion Tom/Cost $400.00 $4,000 $114.50 $1,145 $2,500.00 10,000 TOTAL= $15,145 Explanation of Equipment Needs The proposed reallocation of the equipment listed above is necessary for the implementation of the system described in the original grant award. The changes in proposed equipment allows for incorporating the originally proposed system within the new County-wide framework, greatly enhancing the functionality of the originally proposed system. Items 1 and 2 comprise the hardware necessary to transmit data between the police department and mobile computers located in the squad cars in the field. Item 3 upgrades the performance of current computer equipment to meet the requirements of the system's new hardware and software. Other items identified in the original grant award were purchased by the department as a part of the County-wide initiative, and in the case of the software development kit, is no longer necessary as the County-wide system is already capable of handling squad-to-base communication with the addition of the equipment proposed above. Should you have any additional questions regarding this request, please feel free to contact me. Thank you for your patience and cooperation in this matter. Sincerely, Tom Johnson Chief of Police City of Columbia Heights, Minnesota Office oflCommunity Oriented Policing Services (COPS} October 2, 2000 7Y- o Chief Thomas M Johnson Columbia Heights 559 Mill Street North, Eaxt Columbia Heights, MN 55421 Re: COPS MORE '98 Extension - Grant ~ 98CMWX1653 Dear Chief Johnson: I am pleased to inform you that your request for an extension of your COPS MORE '98 has been approved. Your new COPS MORE '98 grant end date is 06/30/2001. As you know, the funds provided under COPS MORE '98 must result in an increase in the number of full-time-equivalent (FTE's) deployed into commtmity policing. The level of redeployment is indicated on the award page of your grant and is the expected remit of the funding of your ori~iaal application. Ia addition, achieving and maintalnin g the level of redeployment is a condition of your gmat. We expect tkis extension will enable you to maintain the ievel ofredeploymmat outlined ia your ori~al ~ant. It' you lmve any questions regarding your extension, please contact the U.S. Department of Justice Response Center at 1400-421-6770 or ca~ 5-our ~ant advisor, Sincerely, Thomas Frazier Director COLUMBIA HEIGHTS POLICE DEPARTMENT TO: FROM: Walt Fehst, City Manager Thomas M. Johnson, Chief of Police SLrBJECT: 800 Radio System for Police and Fire DATE: June 4, 2001 BACKGROUND: The Communications Committee of the Joint Law Enfomement Council has been meeting on an upgrade to the 800 MHz Police and Fire radio system for a little more than a year now. Consultant Ron Vegemast was hired, who after reviewing the needs of the county and each of the cities, and after looking at the systems available to us--including upgrading the analog system we currently use--put together a proposal.to show us the costs involved and suggested a path for us to follow. The Chief of Police attended a meeting on May 23, 2001, reference the 800 MHz proposal. At this meeting we were shown three proposals, which I have attached to this memo. The first proposal is for maintaining the existing radio system by doing some upgrades to it. The cost of this is $2,362,854. The annual operating cost wouldbe $357,600. The problem with this is that we would be throwing good money after bad in that the radios used in the system are obsolete and are not going to be produced in the near future. The second proposal is an enhanced VHF radio system that would cost $6,633,000. We were advised this would be a temporary fix--the same as the first proposal--and eventually we would be fomed to go to the 800 MHz system, with an annual operating cost of $66,150. The third proposal was for an 800 MHz tmnked digital system. The cost on this would be $8,476,433. This does not include the cost of the new radios, mobiles, desk base stations, and portables, which countywide is estimated at $2,222,600, or the enhanced fire paging system, which is estimated at $1,810,000. Total cost is $12,508,033, with an annual operating cost of $526,240. Also attached to this document is the Anoka County 2002 Capital Budget Plan for paying for this system. In the plan it is suggested that we go with the new 800 MHz system. It was also the feeling of the Joint Law Enforcement Council that we should go with this plan. It proposes the following to pay for the system: $2,051,258 $2,051,258 $4,102,516 City participation (21 cities in Anoka County) G.O. capital note State grant Total $8,205,033 It has not been decided how to split up the cost for each city reference the $2,051,258. Some of the suggestions that have been made are by population or by calls for service averaged over the last five years. It was also suggested that the County should pay for it, we should set up a special taxing district through the Joint Law Enfomement Council, local funding, and/or a surcharge on 9-1-1- calls. This will only pay for the backbone, towers, and dispatch center equipment. It will not pay for the mobiles, portables, or office stations that would have to be purchased. In the past the County has paid for police department mobiles and portables, and cities have paid for fire department mobiles and radios. Our current analog radios will not work on an 800 MHz system. That would mean we would have to replace 18 mobile units, five desktop base station units, and 36 portable un/ts in the Police Department. In the Fire Department, it would be necessary to replace seven mobile units, three desktop base station units, and 18 portable units. In the year 2005-2006 the mobile units are estimated to cost $1,800 each, desktop base stations are estimated to cost $2,500 each, and portable units are estimated to cost $1,500 each. ANALYSIS/CONCLUSION: In the past, Anoka County has paid for the upgrades and maintenance of the county public safety radio system. This would include police and fire. What the county is proposing would be a change in how we do business. It should also be noted that mobile and portable radios have been purchased for all of the county police departments by the county since the countywide system went into effect. It is the feeling ofstaffthat the county should continue to fund or tax for the county radio system. It is also staff's feeling that the county should set up a special taxing district that would help pay for this system not only now, but in the future when the system needs to be upgraded again. If the city is required to participate financially to this system, I looked at what I believe to be best- case and worst-case scenarios. Best case with a state grant we would have to put away approximately $31,250 per year to have $125,000 in the year 2005 in order to pay our share of the system. This would not include the purchase cost of mobiles, desk base stations, or portables. Worst-case scenario is no state grant--we would have to put away approximately $90,000 per year to have $360,000 in the year 2005 in order to pay our share of the system. It should be noted that a financing bill for Polk County to assist paying for this type of system was presented to the State Legislature this past session. Its future or success is unknown at this time due the Legislature not completing its funding package. RECOMMENDED ACTION: None at this time for consideration, and discussion only at this time. TMJ:mld 01-095 Attachments COUNTY OF ANOKA CENTRAL COMMUNICATIONS - 911 To: From: Sub j: Anoka County Courthouse 325 East Main Street · Anoka, MN 55303 (763) 323-5820 · Fax (763) 422-7504 May 7, 2001 Anoka County Police Chiefs and Sheriff Dave Pecchia, Chair, JLEC Communications Committee John Tonding, Central Communications Manager Radio System Issue Overview for City Managers / City Finance Directors , In order to communicate some information regarding radio system issues in Anoka County, a meeting has been scheduled for Wednesday, May 23, 10:00 a.m. at Blaine City Hall. Please invite the City Managers, City Administrators, and City Finance people for the cities you serve to this meeting. The meeting is not targeted toward Mayors and City Council members, but rather city management and finance staff. We will be doing a presentation, approximately % hour in length, of general issues. The remainder of the meeting will be discussion. The meeting will be scheduled to conclude by 11:30. Two pre!imina~, presentations have already been made to several city officials; we will be using the same materials for this meeting. Please contact either of us with any questions you may have. CC: Robert M.A. Johnson, County Attorney Maureen Devine, Division Manager Milo Bennett, Chair, Fire Protection Council Elliott Perovich "Emergency dispatching for Sheriff, Police and Fire departments in Anoka County" Affirmative Action / Equal Opportunity Employer _Melntaln Extatlna Radio System Scheduled Infrastructure Replacement Civil Work - 8 sites ~ $75,000 each (emergency power, shelters) 14 Transmitters ~ $30,000 each (base stations, antennas, coax) 38 Satellite Receivers ~ $7,000 each (receivers, antennas, coax) 3 Comparatare ~ $15,000 each (voting electronics and wihng) T1 Span installation - 3 ~ $1,000 each Engineering Total Scheduled Infrastructure Replacement Scheduled Radio Replacement - Anoka County Shehff's Office (Replace 40%) 36 Mobile Radios ~ $1,800 each 44 Portable Radios ~ $800 each Installation of Mobile Radios ~ $200 each Total Scheduled Radio Replacement Other Costa Sales tax on hardware listed above 10% Contingency Total Other Costa Total Cost to Maintain Existing System $ 600,000 420,000 266,000 45,000 3,000 50,000 1,384,000 64,800 35,200 8,800 108,800 93,015 149,280 242,296 1,736,098 329,400 239,200 22,200 36,959 627,759 $ 1,735,095 Other Municipalities Costs Radios (Replace 40%) 183 Mobile Radios (~ $1,800 each 299 Portable Radios ~ $800 each Installation of Mobile Radios @ $200 each Sales tax on hardware listed above Totat Other Municipalities Costs Annual Operating Budget Costs - Replacement Program (20% per Year) Anoka County Shedffs Office Radios Portable - 22 ~ $800 each Mobile - 18 ~ $1,800 each Installation of Mobile Radios <~ $200 each Other Municipalities Portable - 150 ~ $800 each Mobile - 92 ~ $1,800 each Installation of Mobile Radios ~ $200 each $ 17,600 32,400 3,600 53,600 120,000 165,600 18,400 304,000 Total Annual Operating Costs $ 357,600 Assumptions used in the above: 40% of all public safety radios will need immediate replacement and then 20% per year thereaften 80% of all satellite receivers will need immediate replacement due to age. 80% of all base transmitters will need immediate replacement due to age. All three comparators (voters) will need immediate replacement due to age. Pdmary transmit sites and key receiver sites should have bact<up power. Conversion of transmitters to T1 keying from DC keying is imperative. · Recurring monthly cost of T1 spans will be approximately $800 each per month, slightly higher than our current leased phone lines. 627,759 $ 2,362,864 I;nhanced VHF Radio System 14 Mobile relay stations with antennas, line and install Three simulcast groups Four microwave spurs Radios - Anoka County Sheriff's Office 102 Portable ~ $1,200 Each 83 Mobile ~ $1,200 each 6 Additional Portable ~ $1,200 each 5 Additional Mobile ~ $1,200 each Installation of Mobile Radios ~ $200 each Civil Work (towers, shelters, emergency power, etc.) Sales tax on equipment Radio engineering Contingency Suggested Items Regardless of System Improvements to Fire Radio Paging Simulcest of fire paging is needed to provide proper coverage. Test Equipment and Training Maintenance of simulcast equipment requires different test and monitoring equipment, as we)l as skilled technicians. Total Suggested items Regardless of System County Share Prior to Municipalities Other Municipalities Coats Radios Portable - 747 ~ $1,200 each Mobile - 457 ~ $1,200 each hlstallation of Mobile Radios ~ $200 each Total Other Municipalities Costs $ 420,000 900,000 400,000 122,400 99,600 7,200 6,000 17,600 580,000 210,000 150,000 410,000 Annual Operating Budget Costs Anoka County Additional Dispatchers (3 FTE's) Call load studies conducted by the consulting engineer conclude that channel saturation is occurring today between the hrs of 0700 - 1100 and 1500 - 2300. $ 3,322,800 Anoka County Sheriff's Office Radios - Replacement Program (20% per Year) Portable - 22 ~ $1,200 each Mobile - 18 @ $1,200 each Installation of Mobile Radios @ $200 each Total Operating Costs - Anoka County Other Municipalities - Replacement Program (20% per Year) Portable - 150 ~ $1,200 each Mobile - 92 ~ $1,200 each Installation of Mobile Radios ~ $200 each Total Operating Costs - Other Municipalities Total Annual Operating Budget Costs $ 1,710,000 100,000 $ 1,810,000 896,400 548,400 55,400 $ 1,500,200 $ 105,750 26,400 21,600 3,600 157,350 180,000 110,400 18,400 308,800 $ 466,150 $ 3,322,800 1,810,000 $ 5, t32,800 1,500,200 $ 6,633,000 Radio almuioa~t master c=~ler 511,250 511.250 USing 9 s~ths Subscriber Costs Anoka County S~er~fi's Office 1 O0 Po~able~ ~1 $3,310 each 331,000 180,000 $1.800 each 77 Mobibl~ ~ $3,300 each 254,100 138,600 $1,500 each 8 Additional Potable 14,400 $1,800 ~ t 1 Addi~nal Mobile 19,806 $1.800 ~ Installation of Mobile Radios ~ $200 e~ch 17,600 Other Municipali~ea 652 Po~m~te~ ~ $3,310 each 2.158,120 484 Mobiles ~ $3,300 each 1,597,200 Total Subsc~be~ Costs 4,340,420 370,400 $ 14,996,463 $ 8,475,433 $ 8,476,433 Test Equipment and Training 800 MHz digital t~niong technOogy would require investments 100,000 $ 1,810.000 1,810,000 $ 1,344,600 822,600 55,400 S 10,288,433 2,222.600 2,222.600 $ 12,508,033 $ 105,750 Anoka County Sherfl~s Office Radios - Replacement Program (20% per Year) Portable - 22 ~ $1.800 each Mobile - 18 ~ $1,800 each Installation of Mobiie Radios ~ $200 each System ,~-- Fee ~ $60 p~r radio per year Total OpemSng Costs - Atloka County 39,600 32,400 3,600 11,760 270,000 165,600 Other Mublctpeli~ea. Replacement Program (20% per Year) Portable - 150 ~ $1,800 each MobiM - 92 ~ $1,800 each Instblbl~n of Mchle Radios ~ $200 each System Acce~ Fee ~ $60 per radio per yeer TOfel Opera6ng Co~. Other M uniblpe0fle~ PROJECT TITLE DEPARTMENT CATEGORY PROJECT NUMBER 1998-05 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM Radio System Start Date 01/01/2005 Central Communications Est. Completion Data 12/31/2006 INFORMATION MANAGEMENT PrtoHty 1 of 2 Cost Center 1440 PROJECT DESCRIPTION AND LOCATION Replacement of the 2-way voice radio system that serves Anoka County Public Safety AgencJes (police and fire). This project will involve construction of an Anoka County 800 MHz trunked digital radio system. This system will share much of the infrastn~cture with the metro wide radio system, which is c=rrantly being developed. The handheld and mobile radios that will be used on the system by shedff, police and fire departments in the county are described in CIP Project 1998 - 06. These radios would be purchased and installed by the local jurisdictions. PROJECT JUSTIFICATION The existing radio system was installed in the eady 1970's. The system will require replacement, not only because of its age, but also because of FCC changes, which will force a modification in the way the radio fteduencies are used. The 800 MHz radio system will provide improved coverage for all of Anoka County, will be free of radio inten'erence, will provide sufficient radio channel capacity for curt'eot and future operations, and will enhance interagency communications. Summary of Total Project Costs A. APPROXIMATE TOTAL COST: B. COSTALREADY INCURRED: C. BALANCE TO FINISH: Summary of 5 year CIP Cost Estimates Communication Equipment Professional Services Total 5 year CIP Costs: $8,205,033 $0 $8,205,033 $8,055,033 $150,000 $8,205,033 Proposed Exoenditures bv Years PRIOR YEARS THROUGH 2001 $0 2005 $4,102,516 2002 $0 2006 $4,102,517 2003 $0 2007 / BEYOND $0 2004 $0 Project Total $8,205,033 Estimated Effect of Completed Project on Ooereflna Budaets of this Oeoarb'nent (on a yearly basis} (from CIP form No. 4} A. ADDITIONAL SALARY COST: $105,750 B. ADDITIONAL OTHER EXPENSES: $0 TOTAL: $105,750 C. INCREASED REVENUE: $0 D. DECREASED OPERATING EXPENSE $0 TOTAL: $0 NET EFFECT ON OPERATING BUDGET: $105,750 NEW POSITIONS: 3 CIP FORM NO 1 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT T~TLE Radio System DEPARTMENT Central Communications CATEGORY INFORMATION MANAGEMEhT PROJECT NUMBER 1998-05 Start Data 01/01/2005 Est. Completion Data 12/31/2006 Priority 1 of 2 Co~st Center 1440 ITEMIZED PROJECT COSTS AND PROPOSED FUNDINGS PROJECT COST Professional Services 2002 / Communication Equipment J $0 Total Costa ~ $0 PROJECT FUNDING City Participation (IT) I 0 G,O. Capital Notes State Grant 0 Total Funding 2003 $0 $0 $150,000 $0 $0 $3,952,516 $4,102,517 $8,055,083 $0 $0 $4,102,516 ~ $4,102,517 ~ $8,205,033 $0 $0 $150,000 0 0 0 1,025,629 1,025,630 2,051,259 0 0 2,051,258 2,051,258 4,102,516 $0 $0 $0 $4,102,516 $4,102,517 $8,205,033 State sales tax exemption available until August 1,2003. Existing equipment is aging and will have an impact on the qual~ of service in the years to come. Changing FCC regulations will require digital radios in the 2005-2006 time frame CONDITION OF EXISTING INFRASTRUCTURE The current system was installed in the mid-1970's and though it is maintaineq on a regular basis, the aging technology and radio frequency band width availability will be a problem in the future. Radio coverage problems exist within buildings using hand held radios. Interference on existing channels is a. growing cencem. The number of radio channels available in the current frequency band are insufficient for public safety needs. OPPORTUNITY FOR PROVIDING SERVICE THROUGH SHARED FACILITIES The current system is shared by all of the local Public Safety agencies through centralized dispatch and purchasing. A county-wide governmental radio system wilt provide cooperative use of radio infrastructure, both on the County and metro level. CIP FORM NO 2 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Radio System DEPARTMENT Centmt Communications CATEGORY INFORMATION MANAGEMENT PROJECT NUMBER 199805 Start Date 01/01/2005 ESL Campleflon Date 12/31/2006 Pflortty I of 2 Cost Center 1440 CAPITAL IMPROVEMENT PROJECT NARRATIVE Properly designed public safety two-way radio systems can be expected to provide 20 to 30 years of useful life, provided that the mobile and portable radios ara raplaced when they reach 8 to 12 years of age. Our existing radio system used by all police and fira departments in the county was built in the early 197~s, when federal funding was available for construction costs. As the system has aged, several problems have been identified - 1) Capacity - The existing radio system had a sufficient number of radio channels for use in 1975. However, as population, call volumes and numbers of radio users have incraased, a serious shortage of radio channels has been the rasult. Mora channels in the part of the radio spectrum we currently use ara simply not available. With our current system, the only possibility for relief from channel congestion is to change how the system is used. Our fire radio project wes an example of this. The other wey to addrass capacity problems is to move our radio communications to another part of the radio spectrum whera channels ara available. 2) Coverage - Public safety radio systems must support portable radio coverage within buildings. As the county experiences more residential, industrial and commercial development, the demands on the radio system increase. Enhancements to the existing radio system would be necessary to provide adequate coverage. 3) Interference - As radio channels become co-licensed (due to capacity demands), ever increasing levels of interference on our existing channels is the rasult. Technical methods ara available to screen out unwanted inter[erence, but the interferance is still in the radio, and the desirable radio signal must be more powerful to be heard. As such, increasing interference also diracfiy affects coverage. 4) Regulator'/Changes - The Federal Communications Commission recognizes the need for more radio channels for public safety use. They recanfly allocated UHF TV channels 60-69 for public safety, and are currently developing guidelines for the usage of these channels. However, they also are working toward significant modifications in how existing VHF channels are used. These modifications will require that systems designed in the future utilize "narrow band" equipment, with features and costs comparable to the regional 800 MHz system. Thera are three alternatives to address these problems: enhance our existing VHF radio system, wait until FCC rule making is complete and build a system on newly allocated channels, or participate in the regional 800 MHz radio system. Enhancement of our current system would be the least expensive option, but it would have shortcomings. Capacity issues cannot be addressed - there ara simply no additional channels. Coverage could be improved with current simulcast technology. Thera is no possibility for ralief from interference, since this is inherant in this part of the radio spectrum. Narrow band technology raquiraments will drive up the cost of this option. The existence of newly allocated radio channels provides for a possible contingency if current system enhancement is not possible. FCC rule making will determine how systems must be constructed; it is highly likely that trunking technology for voice systems will be required, and digital modulation is also very likely in order to make efficient use of the spectrum resources. Since rules for system design have not been promulgated, it is not possible to perform cost comparisons. It is very likely that relief from capacity, coverage, and interferance problems would be possible. The only solution today to the radio problems we are experiencing is participation in the regional system. With digital 800 MHz trunking, capacity is no longer an issue. System engineering would assure that coverage within buildings would be provided. Interferance on digital systems is non-existent, and the FCC has alraady issued rule making for this part of the radio spectrum. ClP FORM NO 3 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Radio System DEPARTMENT Central Communications CATEGORY INFORMATION MANAGEMENT PROJECT NUMBER 1998-05 Start Date 01/01/2005 Est. Completion Date 12/31/2006 Priority 1 of 2 Co~t Center 1440 CAPITAL IMPROVEMENT PROJECT NARRATIVE 800 MHz Trunked Dteitel System System Development Costs Motorola Equipment Costs 800 MHz digital RF components (9 sites, 11 channels) Radio simulcast master controller Microwave Channel banks Radio console equipment (7 positions) Voice logging equipment (off site) Smart zone master equipment Smart zone manager terminal Digital interface units Loop switch equipment Civil work Radio engineering Contingency Total Infrastructure Additional Items Test Equipment and Training 800 MHz digital trunking technology would require investments in test and monitoring equipment. To~lCosts $ 4,618,667 811,250 398,115 201,000 484,861 68,750 87,500 22,500 37,500 16,250 580,000 150,000 628,640 8,105,033 100,000 $ 8,206,033 ClP FORM NO 3 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Radio System DEPARTMENT Central Communications CATEGORY INFORMATION MANAGEMENT PROJECT NUMBER 1998-05 Start Data 01/01/2005 Est. Completion Date 12/31/2006 Priority 1 of 2 Cost Center 1440 EFFECT ON THE OPERATING BUDGET WORKSHEET TOTAL EMPLOYEE # OF yEAFUMONTH COST FUNDING TOTAL NEVV POSITIONS (TITLE) POSITIONS NEEDED (SAL BEN) % FUNDED SOURCE COSTS PERMANENT Dispatchers 3.00 0 $35,250 0% 0 $t05,750 TEMPORARYIOT Temporaries vertime 0.00 0 $0 0% 0 $0 0.00 0 $0 0% 0 $0 Subtotal Salary Costs 3.00 $35,250 $105,750 DEPARTMENT COST (Supplies, Training, Mileage, etc.) $0 OPERATING COST (Space, Rent, Phone, Ins. etc.) FURNISHING (Desk, Chair, Partitions, etc.) CAPITAL EQUIPMENT (PC's, Phones Systems, Autos, etc.) SUBTOTAL OTHER EXPENSES Increase in County Revenue Decrease in Operating Expense SUBTOTAL CHANGES IN REVENUE NET INCREASE IN OTHER EXPENSE AND REVENUE $0 $o $o $o $o $o $o $o ;RAND TOTAL - NET EFFECT ON OPERATING BUDGET $105,750 CtP FORM NO 4 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Radios Start Date 01/01/2005 DEPARTMENT Central Communications ESL Completion Date 12/31/2006 CATEGORY INFORMATION MANAGEMENT PHority 2 of 2 PROJECT NUMBER 1998-06 Cost Center 1440 PROJECT DESCRIPTION AND LOCATION Two-way radios to be used on the Anoka County 800 MHz radio system (ClP Project 1998 - 05). This includes both mobile and handheld radios for sherfff, police, and tim county wide. PROJECT JUSTIFICATION Costs for radio system replacament are ver~ high. Shadng of costs betv~en state, county, and municipal governments is necessary to provide the required funding. Summary of. Total Project Costs A. APPROXIMATE TOTAL COST: B. COSTAl. READY INCURRED: C. BALANCETO FINISH: Summary of 5 year CIP Cost Estimates 1. Communication Equipment $2,593,000 S0 $2,593,000 $2,593,000 Total 5 year CIP Costs: S2,593,000 : Proposed Expenditures by Years PRIOR YEARS THROUGH 2001 $0 2005 $0 2002 $0 2006 $2,593,000 2003 $0 2007 / BEYOND S0 2004 S0 Project Total S2,593,000 Est;Imated Effect of Comoleted Project on Ooeratlno Budoets of this Depart~nent (on a yearly basis) Cfrom CIP form No. 4) A. ADDITIONAL SALARY COST: $0 B. ADDITIONAL OTHER EXPENSES: $0 TOTAL: C. INCREASED REVENUE: $0 D. DECREASED OPERATING EXPENSE $0 TOTAL: NET EFFECT ON OPERATING BUDGET: NEW POSITIONS: 0 $0 $0 CIP FORM NO 1 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Radios Start Date 01/01/2005 DEPARTMENT Central Communications ESL Completion Data 12/31/2006 CATEGORY INFORMATION MANAGEMENT Pflortty 2 of 2 PROJECT NUMBER 1998-06 Cost Center 1440 ITEMIZED PROJECT COSTS AND PROPOSED FUNDINGS PROJECT COST 2002.I 2003 2004 2005t/ 2006 t FIVE YEAR TOTAL .3ommunicetion Equipment I $0 t $0 $0 $052,593,00052,593,000 Total Costa $0 $0 $0 $0 $2,593,000 $2.593,000 PROJECT FUNDING Participation (IT) 3ounty Participation Total Funding 0 0 0 $0 $0 $0 0 0 $0 2,222,600 2,222,600 370,400 370,400 $2,593,000 $2,593,000 DEMAND FOR THE IMPROVEMENT End user radios am a fundamental part of any radio system replacement project. CONDITION OF EXISTING INFRASTRUCTURE Existing analog VHF radio equipment will not operate on the County 800 MHz trunked digital radio system. OPPORTUNITY FOR PROVIDING SERVICE THROUGH SHARED FACILITIES By funding the infrastructure, the County will be providing the county wide platform for public safety communications. Costs are minimized due to the single county wide 911 center. State "backbone" radio system equipment provides cost savings and network redundancy. CIP FORM NO 2 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TTTt. E Radios Start Date 01/01/2005 DEPARTMENT Central Communications Est. COrnpleflon Date 12~31/2006 CATEGORY INFORMATION MANAGEMENT Priority 2 of 2 PROJECT NUMBER 1998-06 Cost Center 1440 CAPITAL IMPROVEMENT PROJECT NARRATIVE Anoka County Sheriff's Office 108 Portables ~ $1,800 88 Mobiles ~ $1,800 each Installation of Mobile Radios ~ $200 each Other Municipalities Costs Portable - 747 ~ $1,800 each Mobile - 457 ~ $1,800 each Installation of Mobile Radios ~ $200 each Radlo~ 194,400 158,400 17,600 370,400 1,344,600 822,600 55,400 2,222,600 2,593,000 ClP FORM NO 3 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Fire Radio Paging Improvements DEPARTMENT Cenb~ai Communications CATEGORY iNFORMATION MANAGEMENT PROJECT NUMBER 1998-07 Start Date 01/01/2004 Est. Completion Date 12/31/2004 Pflority 1 Cost Canter 1440 PROJECT DESCRIPTION AND LOCATION Purcflase and install equipment to simultaneously broadcast fire department paging s~gnals from transmitter sites throughout Anoka County so that the entire county can be covered~ PROJECT JUSTIFICATION A study of public safety radio systems in Anoka County in 2000 concluded that fire paging coverage needed improvement. 'rbe study recommended that a 9-site simulcast paging system be constn~cted to address the coverage issues. The fire paging system is the pdma~ method of dispatching fire calls to all 15 fire departments in the county. Summary of. Total Proiect Costs A. APPROXIMATE TOTAL COST: B. COSTALREADY INCURRED: C. BALANCE TO FINISH: Summary of 5 year CIP Cost Estimates 1. Communication Equipment 51,710,000 $1,710,000 $0 51,710,000 Total 5 year CIP Costs: $1,710,000 Proposed Expenditures bv Years PRIOR YEARS THROUGH 2001 $0 2005 50 2002 $0 2006 50 2003 $0 2007 / BEYOND 50 2004 $1,710,000 Project Total $1,710,000 Estimated Effect of Completed P~oiect on Ooeratlna Budaets of this Deoartment (on a veartv basis) (from CIP form No. 4) A. ADDITIONAL SALARY COST: $0 B. ADDITIONAL OTHER EXPENSES: $0 TOTAL: $0 C. INCREASED REVENUE: $0 D. DECREASED OPERATING EXPENSE $0 TOTAL: $0 NET EFFECT ON OPERATING BUDGET: $0 NEW POSITIONS: 0 CIP FORM NO 1 ANOKA COUNTY 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Fire Radio Paging Improvements DEPARTMENT Central Communications CATEGORY INFORMATION MANAGEMENT PROJECT NUMBER 1998-07 J Start Date 01/01/2004 Est. Completion Date 12/31/2004 Priority 1 Cost Center 1440 ITEMIZED PROJECT COSTS AND PROPOSED FUNDINGS TOTAL t $0 $0 $1,710,000 $0 $0 $1,710,000 $0 $0 $1,710,000 $0 $0 $1,710,000 PROJECT COST Communication Equipment Total Costs PROJECT FUNDING Capital Notes 0 1,310,000 Total Funding $0 $0 $1,710,000 0 0 J 0 I 400,000 0 0 1,310,000 $0 $0 $1,710,000 DEMAND FOR THE IMPROVEMENT Improved paging coverage is necessary to insure that fire calls are effectively dispatched county-wide. CONDITION OF EXISTING INFRASTRUCTURE Short-term system improvements are being made in 2001 to improve the fire dispatch system (pager steering, alphanumeric paging). These improvements am aimed at bddging the gap in the system until a simuicast system can be constructed. OPPORTUNITY FOR PROVIDING SERVICE THROUGH SHARED FACILITIES Since a single dispatch canter serves all 15 county fire departments, the proposed system will benefit all county residents through improved paging coverage county-wide. CIP FORM NO 2 2002 CAPITAL BUDGET 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM PROJECT TITLE Fire Radio Paging Improvements DEPARTMENT Central Communications CATEGORY INFORMATION MANAGEMENT PROJECT NUMBER 1998-07 Start Date 01/01/2004 Est. Completion Data 12/31/2004 Priority 1 Cost Center 1440 CAPITAL IMPROVEMENT PROJECT NARRATIVE Fire Radio Paging Improvements Simulcast of fire paging is needed to provide proper coverage. 9 Mobile Relay Radio Base Stations with Antennas, Lines and Installation. Simulcast Equipment Radio Paging Terminal and CAD Interface Sales Tax on Equipment Radio Engineering Contingency 270,000 800,000 400,000 60,000 30,000 150,000 Total Improvement to Fire Radio Paging $ 1,710,000 ClP FORM NO 3 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, rnn.us MEMORANDUM To: City Manager W. al.t Fehst From: Mark Nagel ~ RE: "Truth-in-Housing" I conducted some preliminary research on the above subject - also known in some cities as "point of sale" laws - by contacting several metro area municipalities. There are 4 cities that have well defined ordinances - Minneapolis, New Hope, St. Louis Park, St. Paul. The general purpose of this type of ordinance is to maintain the existing quality of housing stock and prevent blighting conditions, plus ensuring compliance with city and state codes. Generally, all one and two family homes must be inspected prior to sale or rental. Homes must be inspected before a purchase agreement can be signed. The homes are inspected by licensed private housing inspectors, who works offofa code compliance form that looks at the condition of a house both inside and outside. The inspector writes a Truth- in-Housing Evaluation, sometimes called a disclosure report. The homeowner is then given 60 days to make the necessary repairs and schedule a re-inspection. Once the repairs have been verified, a Certificate of Compliance is issued. The Certificate of Compliance is good for one year. The house can then be sold or rented upon receipt of the Certificate of Compliance - buyers/renters cannot take occupancy before the certificate is issued. The application fees to the city run about $50 and the cost of the inspection is in the range of $100 - of course, there are the costs of any repairs, as well. Again, this is a general process and each city has some differences. This type of ordinance is gaining acceptance in older cities as a tool to prevent further deterioration of owner-occupied and rental housing. For the further review of the Mayor and Councilmembers, I have attached copies of easy- to-read information on Ttuth-in-Housing Programs from the websites of Minneapolis, New Hope, St. Louis Park, and St. Paul, along with a complete copy of the St. Paul City Code on the subject. I would be happy to gather more information should you or City Council request it. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER .?znnits and Inspections Page 1 of 2 Business · Ct~nl unity. Govermnent. What's Ne~v. Home · Search · Contact lis Services: Main · City Clerk · Community Development · Finance · Human Resources Parks and Recreation · Police · Public Works · West Metro Fire District Permits and Inspections In order to protect the health, safety, and welfare of the citizens of the City, permits are required before most construction related projects. Permits issued through the City include building, mechanical, electrical, plumbing, special hazard, sign, fire protection, and more. Code Compliance certificates are issued after a residential building has been inspected and repaired at the point-of-sale. For more information, click on the appropriate icon, or call the Inspections Division at 763-531-5127. [] Construction/Buildinq Permits []Construction Hints [] Housing Point-of-Sale Inspection [] Electrical Permits [] Frequently Asked Questions [] Roofinq Construction If you are making changes, repairs, alterations, or additions to any structure, such as your office home, basement, swimming pool, garage, or storage shed, a building permit is required before you begin construct on. The purpose for permits is to make sure that work is done properly and safely, as verified by a qualified building official. The New Hope Inspections Division staff enforce the mandatory Minnesota State Building Code. It is a minimum standard for all aspects of construction. To apply for any permit, an application must be completed and submitted at New Hope City Hall, 4401 Xylon Avenue North. Applications are located here and may be printed out for your convenience. Some projects, depending upon complexity, may require scale plans. Permit fees are based upon the valuation of the work being done. Persons who get free materials or labor are still required to assign a value to the work. The correct valuation includes all materials and labor for a project. Permit applications are available at New Hope City Hall. For more information on permits and inspections, call 763-531-5127. Fire system permit inspections are completed by the West Metro Fire District staff. For more information on fire system permits, call 763-537-2323 or e-mail kmcginty@ci.new- hope.mn.us. 'Housing Point-of-Sale Inspection Before any residential property in the City of New Hope can be sold, it must be inspected by the City. Therefore, a Code Compliance inspection is required for every dwelling, condominium, or apartment building prior to its sale. The Code Compliance inspection program is intended to maintain the quality of the City's housing supply while preventing adverse living conditions for all residents. The City's general inspector creates a work order list based upon all items within the residence that http://www.ci.new-hope.mn.us/services/commudev/perm_ins.html 6/13/01 Permits and Inspections ~)resent safety and maintenance concerns. Upon completion of the work order list, the inspector will re-inspect the property before issuing a Certificate of Compliance. This certificate is required to close on the sale of a residential property in New Hope. The Code Compliance inspection costs $100 per dwelling. The Certificate of Compliance is valid for one year. Application forms are available at the New Hope City Hall, and must be completed prior to scheduling the initial inspection. For more information, call 763-531- 5127. Page 2 of 2 Electrical Permits Electrical permits are issued and electrical inspections are made by the State of Minnesota, although applications are available at the New Hope City Hall for a small fee. For more information on the electrical permit and inspection process, call the State of Minnesota electrical inspector at 763-241-2102. © MM City of New Hope, MN 4401 Xylon Avenue North, New Hope, MN 55428 -- 763-531-5100 - httD:/hNww.ci.new-hoDe.mn.us - citvhallC~ci.new-ho~)e~mn.us Visitors this Month April 05, 2001 http://www.ci.new-hope.mn.us/services/commudev/perm_ins.html 6/13/01 Frequently Asked Questions Page 2 of 4 at any time. When ~,ou apply for a pe'rmit, you will need t~) submit a peri-nit appli~atioh with fee, a floor plan, a section wew, and two sets of scale plans, including a lot survey or accurate "Site Plan." Drawings may be pencil on plain paper, drawn to a scale of %" = 1 ', or larger. Site plans are usually drawn to a scale of 1" = 20'. Why does the City perform inspections at the point-of-sale? The purpose of the Code Comp ance Inspection Program is to prevent adverse conditions and maintain the existing quality of New Hope's housing supply. An inspection is required prior to the sale of all residential properties, as established in 1978 by the New Hope Dwelling Maintenance and Occupancy Code. The cost of the inspection is $100 per dwelling. What does the City look for in the Code Compliance inspection? The inspection is performed to identify all areas of the home that present safety concerns and are in violation of the building code. An initial inspection is performed and a list of work orders are issued. The homeowner then has 60 days to make the necessary repairs and schedule a re-inspection with the City. A listing of general items the inspection covers is available at City Hall, or by calling 763-531-5127. Is there another fee for the second inspection following the repairs? No, the initial fee covers both the inspection and the follow-up inspection. Can the buyer assume responsibility for making the necessary repairs? Yes. The seller and the buyer are required to sign an agreement with the City that the work orders are the buyer's responsibility. The buyer then has 60 days after closing to complete the repairs. If l decide not to sell my home after the inspection, do I still have to make the repairs to my home? Yes, the work orders are in effect whether or not the home is sold. How long do I have to sell my home after the certificate of compliance is issued? The certificate of compliance, which is issued after the work orders are completed, is valid for one year. The certificate of compliance is required in New Hope in order for closing on a sale to occur. Housing Why does the City buy homes? The City will purchase a home, on occasion, from a willing property owner under its scattered s te hous ng program. Normally either the property has been designated as being located in a blighted neighborhood or the home is in d srepair. The City might fix up and/or tear down the home and sell to a first-time home buyer. The scattered site housing program has two distinct advantages: it keeps neighborhoods strong and provides first-time home buyer opportunities. How can I find out about first, time home buyer loan programs? Most realtors and lenders are familiar with the Minnesota Housing Finance Agency- sponsored first-time home buyer loan program. The program typically offers a Iow-interest oan for ow to moderate income famil es The dollars are normally available spring through fall, or until they run out. For a listing of participating lenders, call the City's Community Development Department at 763-531-5110. http://www.ci.new-hope.mn.us/services/commudev/faqs.html 6/13/01 Minneapolis Truth-in-Housing Page 1 of 2 Truth-in-Housing Find an evaluator · Frequently Asked Questions (FAQ) · Homeowner's Night TRUTH-IN-HOUSING COVERS · Single-family houses · Duplexes · Townhouses INCLUDING · Sale by owner · Sale by realtor · Contract-for-deed · Other title transfer Instructions for Sellers _n. structiq_ns_ f_or_ Bqye. r~ A Truth-in-Housing Evaluation must be done before any single-family house, duplex, or townhouse can be advertised for sale. The Truth-in-Housing ordinance is meant to help homeowners keep their property in good condition and to help Minneapolis keep up the quality of housing available in the city. The Truth-in-Housing ordinance has two parts: 1) An evaluation to say what condition a house is in. 2) Requirements forthings t~hat must be fixed when a house is sold. (Click here for more on these The Truth-in-Housing Evaluation, also known as the Disclosure Report, must be on the property so that potential Buyers can look at it. Instructions for Sellers · Instructions for Buyers Return to top. [_City of Minneapolis Home1 [Inspections Home] [Buying & Selling Property] [RepQ_rt ~_.__P__rp__b_!._e___rn~] [L__andJp_rds] [HotLsjng In_s~Q_e__c_ti_o_~n_s__H_eJp..__CeQ_ter] [Construction, Maintenance & Remodel] [Forms, Fees & Applications] [Contact Inspections] [Search] http://www~ci~minneap~~is~mn~us/cityw~r~dcity~c~~rd~nat~r/~perati~ns/inspecti~.~~/T~Ht~p~htm 6/13/01 Sellers How to Begin -- Truth-in-Housing Page 1 of 2 Truth-in-Housing How to Begin Selling Your House FIND AN EVALUATOR Download a list of Evaluators (To use this list you need FREE Adobe Acrobat Reade[) - OR - ca. (612) 673- 2489 for names and phone numbers of three Evaluators. Press option 16, then option 1, then option 2. PLEASE NOTE: The City of Minneapolis does not employ Evaluators; they are private contractors and set their own prices. Get an Evaluation Hire an Evaluator licensed by the City of Minneapolis. The Evaluator comes and looks at the condition of the building, both inside and outside, and then writes a Truth-in-Housing Evaluation, also called a Disclosure Report. The Evaluator must give the Seller a copy of the Disclosure Report within 10 days from the date of the Evaluation. The Evaluator also files the Disclosure Report with the Minneapolis Truth-in-Housing Department. Display the Truth-in-Housing Evaluation The Sellers must keep the Truth-in-Housing Evaluation (._D_i_s_cJ~s_~_[_e..__R_e_~_o_~) on the property so that potential Buyers can see it when they look at the property. A pre- inspection report cannot take the place ora Disclosure Report. What to do after you get the _D_i.s?._[9_s_u_r_e__R_ej~_o..~_. Return to t_o~ [City of Minneapolis Home] [Inspections Home] [Buying & Selling Property] [Repo__~.__a_._Prob[.e__m.] [I. andlg_r_~t__s] [_H_~_u_s_i_n.g...[n_s~_ectio__[~.~__H__e_lp Ce_n__t_e__rl [Construction, Maintenance & Remodel] [Forms, Fees & Applications] [Contact Inspections] [Search] © 2001, City of Minneapolis See Disclaimer for legal information Maintained by Minneapolis Information and Technology Services Comments or suggestions? Use the feedback form http://www~ci.minneap~~is~mn.us/cityw~rk/city-c~~rdinat~r/~perati~ns/inspecti~n~~~/se~~ers~htm 6/13/01 Housing Inspections Page 1 of 2 Housing Inspections Required 1o hel,p maintain the qual,ity of housing within St. Louis Park, al`l` one and two family homes must be inspected before sate or rental`. Homes must be inspected before a purchase agreement can be signed. This ensures that both sel,l,ers and buyers have sufficient information about the property's condition before an offer is presented and accepted. Setters To schedule an inspection, either the homeowner or the owner's agent must complete an appl,ication form and submit a $50 appl,ication fee. Forms are available by catting 95:~/924-2588 or stopping by City Halt, 5005 Minnetonka Boulevard. When you appl,y, you'LL be given a List of l,icensed private housing inspectors. You may hire any of these inspectors to conduct the initial code compliance inspection. The average fee for a private housing inspector is about $125. Inspectors check the roof, foundation, exterior, electrical, system, plumbing, and heating and cooling system for compliance with the City's housing requirements. If the private housing inspector finds that the home complies with the housing code, you wi[[ receive a Certificate of Compliance and a partial refund of the City's application fee. If the inspector finds code violations, work orders are issued for the needed repairs. After the corrections are completed, a City housing inspector wil,l, return for a follow-up inspection to verify that att repairs meet code. Once this is done, a Certificate of Compliance is issued. Setters must obtain a Certificate of Compliance before the sate, transfer of title, or change of occupancy. Setters interested in preparing for a housing inspection can check for these common code deficiencies - · Missing or inoperable smoke detectors · Toilets without anti-siphon balicocks · CLoset Lights directly over shel,ves · Substandard electrical` service · Missing fl,oor drain cl,ean-out plugs · Poor foundation drainage · Overloaded electrical` circuits. http://www.stlouispark.org/ If You re Moving/_.../body__housing_inspections.htm 6/13/01 H6using Inspections Page 2 of 2 Buyers Buyers or renters may not take occupancy before the Certificate of Compliance is issued. The purpose of St. Louis Park's housing inspection program is to ensure the basic structural integrity of the community's housing stock by checking homes for compliance with the currently adopted Minnesota housing code. The program is not a buyers' warranty. Buyers who want a detailed examination of a home are advised to hire their own housing inspector. The official source of information about the City of St. Louis Park, Minnesota Last modified Friday, March 09, 2001. © City of St. Louis Park, Minnesota USA http://www.stlouispark.org/ If You re Moving/_.../body.__housing_inspections.htm 6/13/01 Truth-in-Sale Housing Program Page 1 of 4 Truth-in-Sale of Housing Program List of Currently Licensed Evaluators Evaluator Guidelines {Ddt'} Disclosure Form for Licensed Evaluators (~/o~) Chanter 189 {Truth in Sale of HousinG) Chapter 34 (Minimum Housing Standards) Chapter 58 (Hard-Wired Smoke Detectors) Continuing Education form (pdf) Chapter 189 of the Saint Paul Legislative Code requires a Truth-in-Sale of Housing disclosure report be prepared and available to prospective buyers, for all single family and duplex homes for sale in the city. This Truth-in-Sale of Housing disclosure report must be conspicuously displayed at the premises. A valid disclosure report issued under the ordinance shall be provided to the buyer before or at the time of sale of the dwelling. Disclosure reports shall be prepared only by an independent evaluator who has been certified as a Truth-in-Sale of Housing evaluator under the ordinance. Failure to obtain a Truth-in-Sale of Housing disclosure report before marketing a house for sale, or failure to make that disclosure report available to prospective buyers is a violation of law and is punishable as a misdemeanor carrying up to 90 days in jail andJor a $700.00 fine. WHAT THE DISCLOSURE REPORT IS NOT: The report is not a V.A. or FHA appraisal or inspection. ~ot a technically extensiv~It is prepared through a visual inspection and only is It is not a warranty or guarantee, expressed or implied, by the City or the independent evaluator, for any of the building's components or fixtures. The City does not guarantee or warranty the accuracy of the report. The Truth-in-Sale of Housing disclosure report does not address formaldehyde, lead paint, any airborne gas (including radon), asbestos, fiberglass fiber, insect or animal pests, wells or septic tanks. The evaluator is not required to ignite the heating plant, use a ladder to observe the condition of the roof, evaluate inaccessible or concealed areas, disassemble or http://www.ci.stpaul.mn.us/depts/code_enfomement/tishousing.html 6/13/01 'l'ruth-in-Sale Housing Program Page 2 of 4 remove anything for the evaluation. COMMONLY ASKED QUESTIONS: WHAT IS A DISCLOSURE REPORT? This disclosure report is an overview of the building components and fixtures. It is to inform prospective buyer of the observed condition of a dwelling at the time of the evaluation. The disclosure report is intended to provide basic information to the home buyer and the seller prior to the time of sale; not necessarily detailed information. Prospective buyers may also seek additional opinions from various experts in the inspections field prior to purchase. IS THE CITY GOING TO USE THE REPORT FOR CODE ENFORCEMENT? ~__~With the ex~..q.~g~,, ~c,h~ ho~_,~,~T~ ~mnke detector nrrtinance, the City is not goim, to use -~e report as a means ofenrla anfnrcement. Remember, the report ~s ONLY a d~sclosur . This is not to say that V.A.. FHA, or some other mortgage or finance company will not demand certain codes or standards be met before a mortgage is approved; they have their own standards and while they may be similar, they may not be the same as those noted on the Truth-in-Sale of Housing disclosure report. ARE ALL DWELLINGS INCLUDED? One and two-family dwellings, townhomes, condominiums and co-ops require a Truth-in- Sale of Housing disclosure report whenever there is an intended change in ownership. The intended change in ownership is an important concept to remember. A Truth-in-Sale of Housing disclosure report must be done even when the sale is betw[dn family members, anO-Contract-For-Deed sales. There are some exceptions to the requirement for a Truth-in-Sale of Housing disclosure report. They are: 1. Any newly constructed dwelling when title is transferred to the first owner. 2. The conveyance of title of the dwelling to a public body. A dwelling with a valid Certificate of Code Compliance, or the orders from a Certificate of Code Compliance inspection, as set forth in Section 33 of the Saint Paul Legislative Code which shall be dated no earlier than one (1) year prior to its usage. The sale or conveyance of any dwelling by a public or court officer in the performance of their official duties. This does not apply to the sale of a dwelling by a personal representative or guardian appointed by a probate court or a sale ordered by a probate court. http://www.ci.stpaul.mn.us/depts/code_enforcement/tishousing.html 6/13/01 Truth-in-Sale Housing Program Page 3 of 4 HOW LONG IS THE DISCLOSURE REPORT VALID? The report is valid for one (1) year from the date on the report and is only valid for the owner named on the report. WHEN SHOULD THE EVALUATION BE DONE? The ordinance requires an evaluation be done within three (3) calendar days of a dwelling being offered, liste or posted for sale. The Truth-in-Sale of Housing disclosure report issued for the dwelling must be provided to the buyer before or at the time of the sale of the dwelling. It is the responsibility of the owner or the owner's agent to comply with these requirements. HOW DO I CONTACT AN EVALUATOR AND WHAT WILL BE THE COST? Evaluators are private contractors, not employees of the City. The City does, however, maintain a list of licensed Evaluators and will provide this list (which includes telephone numbers for each evaluator) to anyone requesting it. You may also contact an Evaluator through a Realtor or agent. The City will not recommend an Evaluator. You may request a list of licensed Evaluators from the City by calling 651-266-8440. You may print out the following list of Evaluators. As private contractors, each Evaluator sets his or her own fees and schedules. The City does not monitor, regulate, guarantee or set the fees charged by Evaluators. CURRENTLY LICENSED TRUTH-IN-SALE OF HOUSING EVALUATORS BEAGAN, PETER 651-641-0641 BLIXT, CHARLES 651-641-0641 BLIXT, JEFFERY 651-641-0641 BLUMENTHAL, BRUCE 612-788-8088 BOVEE, ROGER 651-653-5976 Last updated July 13th, 2000 FLANAGAN, LARRY 651-698-4423 FOSSUM, MYRON 612-781-6032 HANSING, SCOTT 612-944-3277 HASTINGS, DOUG 952-892-0490 HAVEN, JONATHAN 651-641-0641 NIEZGOCKI, DAN 651-484-3505 OLSON, RICHARD 612-920-1360 PASS, ROGER 651-690-2122 SCHEUNEMANN, JOE 651-646-0009 SCHEUNEMANN, SCOTT 651-646-0009 http://www.ci.stpaul.mn.us/depts/code_enforcement/tishousing.html 6/13/01 Truth-in-Sale Housing Program Page 4 of 4 BROWN, CHERYLL 612-829-0044 CARLSON, WALTER 651-451-0935 952-608-2293 CLARK, KEVIN 651-457-3441 CLEMENT, BERNIS 651-698-3454 CONRAD, RONALD 651-426-5012 DEAN, PETER 612-822-8000 ELIASON, BARRY 651-639-0184 FELION, MARK 651-690-5463 KILIAN, RICHARD 612-780-5500 612-755-4337 KIRWIN, DAVE 612-991-1546 KITECK, LARRY 651-774-2734 LASH, DENNIS 612-729-6973 LEWIS, THOMAS 651-690-9000 MART1NSON, DARWIN 651-644-2041 MORSE, TOM 651-483-8194 MOSER, MIKE 651-455-5888 SCHEUNEMANN, VICKI 651-646-0009 SCHUTTA, GARY 763-780-0932 SCOTT, GARY 651-482-8382 SHALLER, JEFF 651-645-5387 STAEHELI, RON 651-293-0100 THOMPSON, CLAY 612-581-8698 WROBEL, A.J. 651-276-2055 http ://www. ci. stpaul, mn .us/dept s/code_enforcement/tishousing .html 6/13/01 Page 1 of 8 Chapter 189. Truth-in-Sale of Housing* *Editor's note--Ordinance No. 17732, 9 1, adopted May 3, 1990, amended the Legislative Code by deleting 99 189.01--189.14 in their entirety, which sections pertained to truth in sale of housing, and were derived from Code 1956, 99 54A. 10--54A. 130, and from the following ordinances: Ord. No. Sec. Date 16506 -- 2-15-79 16779 -- 4-21-81 16857 -- 12-1-81 16979 -- 11-30-82 In addition, Ord. No. 17732, 9 2, enacted new provisions designated and included as a new Ch. 189. Sec. 189.01. Definitions. For the purposes of this chapter, the following terms shall have the meanings ascribed to them in this section: Disclosure report. The written evaluation report prepared and signed by a person certified as a Saint Paul Truth-in-Sale of Housing Evaluator, on a form in compliance with the provisions of section 189.05 of this chapter. Dwelling. A building which is designed to be occupied for residential purposes but containing not more than two (2) individual dwelling units, except that townhouses, condominiums and co-ops, regardless of their number of individual dwelling units, are included within this definition. Dwelling unit. A room or group of rooms located within a residential building and forming a single habitable unit, with facilities which are used or intended to be used for living, sleeping, cooking and eating. Evaluation. An inspection of a dwelling or dwelling unit, performed by a certified evaluator, to determine the condition of the structural, electrical and mechanical systems as they relate to Chapter 34, Minimum Housing Standards for Dwellings and Multiple Dwellings of the City of Saint Paul. Evaluator. A person who has received a certificate of competency from the City of Saint Paul to conduct truth-in-sale of housing evaluations. Property code enforcement manager. The person responsible for overseeing the operation of all of the property code enforcement programs for the City of Saint Paul. Re-evaluation. An amended disclosure report filed as a result of a reinspection of the subject dwelling or dwelling unit, conducted by the original evaluator, within the period of time the disclosure report is valid. The re-evaluation does not extend the expiration date of the original evaluation. http ://www.ci. stpaul.mn.us/code/lc 189.html 6/13/01 Page 2 of 8 Time of sale. The acceptance of an offer, written or oral, to sell or otherwise change the ownership of a property, including a contract for deed, by the owner or agent of an owner of that property. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 95-1360, § 1, 12-6-95; C.F. No. 99-752, § 1, 9-1-99; C.F. No. 00-859, § 1, 10-11-00) Sec. 189.02. Validity of disclosure report. A disclosure report is valid for one (1) year from the date of its issuance. The report is valid only for the owner who is listed on the disclosure report. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.03. Required acts. (a) Any owner or agent of an owner who sells or makes available for sale a dwelling by implementing any of the following actions, including, but not limited to, advertising the sale of the dwelling, entering into a listing agreement to sell the dwelling or posting a sign that the dwelling is for sale, or any action where the logical result of that action will be the sale or change of ownership of the property, shall, within three (3) calendar days of any such action, have an evaluation conducted by an evaluator. (b) At all times following the completion of the disclosure report a dwelling or dwelling unit that is for sale shall have a valid disclosure report conspicuously displayed at the premises. (c) A valid disclosure report issued for the dwelling in question shall be provided to the buyer before or at the time of sale of the dwelling. (d) A disclosure report shall be prepared only by persons certified as truth-in-sale of housing evaluators under section 189.13. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 00-859, § 1, 10-11-00) Sec. 189.04. Exceptions. The provisions in section 189.03 do not apply to: (1) Any newly constructed dwelling when title is transferred to the first owner. (2) The sale or conveyance or other transfer of title or control of any dwelling to a public body. (3) A dwelling with a valid certificate of code compliance or the orders from a certificate of code compliance inspection as set forth in section 33.06 of this Legislative Code which shall be dated no earlier than one (1) year prior to its usage. (4) The sale or conveyance of any dwelling by a sheriff, constable, marshal, trustee in bankruptcy, or other public or court officer in the performance of their official duties. This chapter does apply, however, to the sale of a dwelling by a personal representative or guardian appointed by a probate http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 3 of 8 court or a sale ordered by a probate court. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.05. Disclosure report. Subject to the approval of the mayor or his/her designee, the examining board shall develop and approve the disclosure report. The disclosure report shall include all appropriate sections of Chapter 34 of the Saint Paul Legislative Code (known as the Minimum Housing Standards for Dwellings and Multiple Dwellings) applicable to existing single- and two-family dwellings, town homes, condominiums and co-ops, which, when not complied with, constitute either: (1) A major structural defect; or (2) An immediate hazard to health and safety; or (3) A violation of the minimum housing standards. The disclosure report shall also indicate if the single- or two- family dwelling, town home, condominium or co-op is a city-designated Heritage Preservation Site or located in a city-designated Heritage Preservation District; the Office of License, Inspections and Environmental Protection shall maintain a list of sites and of addresses within the districts. Nothing in the disclosure report shall indicate, or shall be deemed to indicate, that such dwellings meet all minimum housing and building standards. The approved disclosure report shall only be used for inspections of dwellings in the city by evaluators certified under this chapter. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 98-441, § 1, 6-17-98) Sec. 189.06. Warranty limitations. The disclosure report is not a warranty by the city or the examining board of the condition of the dwelling evaluated. The evaluator by his/her report warrants that he/she has utilized reasonable care and diligence inspecting the dwelling. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.07. Examining board established; membership. (a) The examining board for truth-in-sale of housing evaluators shall be appointed by the mayor, with the approval of the city council, and shall consist of nine (9) members. (b) The membership shall include the property code enforcement manager or his/her designee, and a representative t~om each of the following: the building trades, the legal profession, the financial community, the contracting business, the real estate business, the architectural or engineering profession, and two (2) citizen members representing the general public. (c) The members of the board shall be named to three-year terms, which shall continue until a successor has been duly appointed and qualified. The mayor shall, with the approval of the council, http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 4 of 8 fill any vacancies for the remainder of the unexpired term. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 99-752, § 1, 9-1-99) Sec. 189.08. Organization of the board. (a) The examining board shall elect a chairperson and a vice-chairperson. The chairperson shall preside over meetings of the board and in his/her absence, the vice-chairperson shall preside. (b) The property code enforcement manager or his/her designee shall serve as the secretary-treasurer of the board. In the absence of the chairperson and vice-chairperson the secretary-treasurer shall preside over meetings of the board. (c) The secretary-treasurer shall have the responsibility of keeping records of the following: (1) Applications and examinations for certificate of competency; (2) Certificate issuances and renewals; (3) Complaints as to the performance of individual truth-in-sale of housing evaluators; (4) Documentation of all fees and monies received by the board. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 99-752, § 1, 9-1-99) Sec. 189.09. Meetings of the board. Regular meetings of the board shall be held on the second Wednesday of January, April, July and October, respectively. Those meetings may be postponed for up to thirty (30) days by the chairperson or the secretary-treasurer. Special meetings shall be held, when necessary, at the request of the chairperson or the secretary-treasurer. A minimum of five (5) days' notice shall be given to members of the board of all upcoming meetings. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.10. Duties of the board. (a) The following shall be the duties of the board: (1) Adopt rules and bylaws governing its procedures; (2) Develop and enforce a code of ethics for truth-in-sale of housing evaluators; (3) Make available copies of such rules, bylaws and code of ethics to each applicant for a certificate of competency; (4) Submit each applicant for a certificate of competency to an examination to determine whether the applicant has sufficient knowledge, expertise, skill, training and experience to properly carry on the private business of evaluating dwellings; http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 5 of 8 (5) Issue a certificate of competency to each applicant who satisfactorily passes the exam and pays the required fees; (6) Establish annual renewal fees and renew each certificate upon payment of the established fees; (7) Establish minimum educational and/or training requirements which must be met and maintained by the evaluator; (8) Establish requirements for additional training and/or education when the board, after any investigation of the evaluator's competency to perform evaluations, has determined the evaluator may be incompetent without said training; (9) Cancel, suspend, revoke or deny the renewal of the certificate of competency of an evaluator for cause; (10) Hold an examination for applicants for a certificate of competency to be an evaluator at least once in every two (2) calendar years, beginning in 1999-2000. (11) Establish all fees for the truth-in-sale of housing program including, but not limited to, the nonrefundable exam application fee(s), the initial and relicensing fee(s) for evaluators, and the filing and late fee(s) for disclosure reports. (b) Decision of the examining board, with respect to these duties, shall be final, subject to appeal to the Saint Paul City Council. Any board order to an evaluator shall include a written statement notifying the evaluator of the right to appeal that order to the city council. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 99-752, § 1, 9-1-99; C.F. No. 00-859, § 1, 10-11-00) See. 189.11. Appeals. (a) Filing. An evaluator may obtain a hearing before the Saint Paul City Council to appeal any board order by filing a written request with the city clerk. The deadline for filing an appeal shall be within ten (10) calendar days after the date when the order is sent to the evaluator. (b) Setting hearing date. In the event that an appeal is filed with the city clerk, the city council shall, within two (2) weeks, fix a date for a public heating. The city clerk shall mail a notice of the date, time, place and subject of the hearing to the person requesting the appeal and to the board. (c) Hearing. At the time of the city council hearing, the city council shall hear from the person requesting the appeal, any board member or their designee, and any other party who wishes to be heard regarding the appeal. After the hearing, the city council may reverse, confirm or modify the board's order. The city clerk shall mail a copy of the city council's decision of the appeal to the person requesting the appeal and the board chairperson. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.12. Applications for certificates; examination fees. http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 6 of 8 (a) Each person desiring a certificate of competency shall file with the examining board, at least three (3) days prior to the date of the examination, an application to take the examination and shall pay the nonrefundable sum(s) determined by the board as the examination fee(s). (b) Each application shall contain the following information: name, address, place of current employment, time and place of schools attended and studies completed, together with a chronological record of the applicant's previous employment, with complete information regarding duties and the type of work performed. (c) The applications are public data under the Minnesota Data Practices Act and available to any person upon request. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 99-752, § 1, 9-1-99; C.F. No. 00-859, § 1, 10-11-00) Sec. 189.13. Fees for certificates and renewals. (a) Each candidate who successfully passes the examination required in section 189.10 shall, upon payment of the certification fee determined by the examining board, to the examining board, made payable to the city be issued a certificate of competency by the examining board. This certificate authorizes the evaluator to conduct troth-in-sale of housing evaluations in Saint Paul. Each certificate shall be valid only for the current license year. (b) Any person who passes the examination to become a truth-in-sale of housing evaluator has one (1) year from the date of passing the examination to obtain his/her certificate. The candidate will have to reapply and pass another examination if the applicant fails to obtain a certificate within that one- year period. (c) The holder of a certificate of competency shall upon payment of the renewal fee established by the board, renew the certificate for the following year. The holder of a certificate has one (1) year after its expiration to renew the certificate. After that one-year period, it shall be necessary for the person who held such a certificate to reapply and pass a new examination before receiving a renewal. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 00-859, § 1, 10-11-00) Sec. 189.14. Disclosure report, filing and filing fees. (a) Each truth-in-sale of housing evaluator, when preparing a disclosure report, shall set forth any structural defects, any immediate hazards to health and safety, and/or other violations of the minimum standards and status as a city-designated Heritage Preservation Site or location in a city- designated Heritage Preservation District for dwellings and multiple dwellings that are required to be evaluated in accordance with section 189.05. The disclosure report shall be either typewritten or legibly primed in ink. (b) The evaluator shall submit to the seller the original copy of the disclosure report. A duplicate shall be filed with the secretary-treasurer of the examining board within ten (10) days after the evaluation or re-evaluation has been made. (c) Pay the filing fee established by the board, made payable to the city, required with each disclosure http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 7 of 8 report filed with the secretary-treasurer. (d) Any evaluator who fails to file the disclosure report within ten (10) days of the evaluation date shall be assessed a late penalty fee established by the board. This late penalty fee shall be in addition to the normal filing fee for a disclosure report. (e) In addition to the above penalties, the failure to pay the required filing fees or the failure to timely file any disclosure report shall be sufficient cause for the examining board to suspend, cancel, revoke or fail to renew the certificate of competency of a truth-in-sale of housing evaluator. (f) The examining board shall keep on file, for at least three (3) years, each disclosure report submitted by a certified evaluator. Upon the expiration of three (3) years from the date the report was submitted to the secretary-treasurer, the examining board may dispose of the report as it deems appropriate. (Ord. No. 17732, § 2, 5-3-90; C.F. No. 98-441, § 1, 6-17-98; C.F. No. 00-859, § 1, I0-11-00) See. 189.15. Duties of evaluators. Each validly certified evaluator shall comply with the following: (1) Comply with the code of ethics; (2) Conduct all evaluations within the program guidelines; (3) Meet any required continuing education requirements established by the examining board; and (4) Meet all other requirements established by the examining board. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.16. City employees not to be certified. (a) No employee of the City of Saint Paul is eligible to receive a certificate of competency. (b) Should any person who has a certificate of competency to perform evaluations in Saint Paul become an employee of the city, that person shall immediately discontinue conducting evaluations in Saint Paul and shall return his/her certificate of competency to the property code enforcement manager. (c) If any person who has been a Saint Paul evaluator prior to becoming an employee of the city discontinues being an employee of the city, they may, within one (1) year of the date he/she started that employment, renew the certificate of competency by paying the renewal fee established by the board. (d) In the event the certificate of competency shall have lapsed for a period of one (1) year or more, it will be necessary for the person to pass a new examination offered by the examining board before obtaining a new certificate of competency. http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 Page 8 of 8 (Ord. No. 17732, § 2, 5-3-90; C.F. No. 99-752, § 1, 9-1-99; C.F. No. 00-859, § 1, 10-11-00) Sec. 189.17. Fees for services. Truth-in-sale of housing evaluators may charge a reasonable fee for their services. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.18. Insurance. (a) No certificate of competency shall be issued or renewed without satisfactory proof of insurance insuring the applicant/evaluator. (b) The City of Saint Paul shall be included as a named insured on the required insurance and any additional cost for including the city shall be at the expense of the applicant/evaluator. (c) The applicant's/evaluator's insurance shall remain in force continuously thereafter and no certificate of competency shall be deemed to be in effect during any period of time when such insurance and proof thereof are not also in effect. (d) Each applicantYevaluator shall have an individually named insurance policy. (e) The insurance policy shall provide coverage of not less then two hundred fifty thousand dollars ($250,000.00) per claim nor five hundred thousand dollars ($500,000.00) per year aggregate against any and all liability imposed by law resulting from the performance of the duties as a certified truth- in-sale of housing evaluator. (Ord. No. 17732, § 2, 5-3-90) Sec. 189.19. Failure to comply. The failure of any owner or agent of an owner to comply with the provisions of this chapter shall be a misdemeanor. (Ord. No. 17732, § 2, 5-3-90) http://www.ci.stpaul.mn.us/code/lc 189.html 6/13/01 ORDINANCE NO. 1429 AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS AMENDING ARTICLE 3, SECTION 3.311 OF THE COLUMBIA HEIGHTS CITY CODE ESTABLISHING A HERITAGE PRESERVATION COMMISSION SECTION 1. Columbia Heights Ordinance Code Article 3, Section 3.311 et seq. is hereby repealed in its entirety. SECTION 2. Columbia Heights Ordinance Code Article 3, Section 3.311 is hereby amended by the addition of the following sections: Section 3.311 A HERITAGE PRESERVATION COMMISSION (A) Declaration of Public Policy and Purpose. The Council of the City of Columbia Heights hereby declares as a matter of public policy that the preservation, protection, perpetuation, promotion and use of areas, places, buildings, structures, lands~ districts and other objects having a special historical, community or aesthetic interest or value is a public necessity and is required in the interest of the health, prosperity, safety and welfare of the community. To this end, thc Heritage Preservation Commission is created. The purposes of having this commission are to: (1) Safeguard the heritage of the City of Columbia Heights by preserving properties which reflect elements of the City's cultural, social, economic, political, visual or architectural history; (2) Protect and enhance the City of Columbia Heights' appeal and attraction to residents, visitors and tourists; (3) Enhance the visual and aesthetic character, diversity and interest of the City of Columbia Heights; (4) Foster civic pride and beauty and notable accomplishments of the past; and (5) Promote the preservation and continued use of historic properties for the education and general welfare of the people of the City of Columbia Heights; and (6) Create an archive by preserving and collecting photos and documents. (B) Definitions. As used herein, "Heritage Preservation Site" shall mean any area, place, building, structure, land, district, or other object which has been duly designated as a Heritage Preservation Site pursuant to Section 3.314. (C) Heritage Preservation Commission Established. (1) Members. There is hereby created and established a City of Columbia Heights Heritage Preservation Commission (hereinafter, the "Commission") which shall consist of nine (9) voting members to be appointed by the City Council. Any member appointed to serve on the Commission shall be a resident or current real property owner of Columbia Heights and shall have a demonstrated interest in or expertise in historic preservation. If available in the community and willing to serve, at least three (3) members on the Conunission shall be preservation related professionals, including the professions of history, architecture, architectural history, archaeology, planning, real estate, design, building trades, landscape architecture, or law. One member of the Commission must be a designated representative of the Anoka County Historical Society, if available, pursuant to Minnesota Statute §471.193, subd. 5. (2) Term. The City Council shall initially appoint three (3) members to serve a term of one (1) year, three (3) members to serve a term of two (2) years, and three (3) members to serve a term of three (3) years. Terms of office shall expire on the last day of April in the year following their last full year of appointment. All subsequent appointments shall be for a term of three (3) years. Members may be reappointed for consecutive terms. In the event ora vacancy, the vacancy for the unexpired term shall be filled in the same manner as the appointment is made. Members shall serve without compensation and, ifa successor has not been appointed by the end of their term, shall continue to hold office until their successors have been appointed. (3) Organization. The Commission when formed shall elect from its members such officers as it may deem necessary. The Commission shall have the power to designate and appoint from its members various committees. The Commission shall make such bylaws as it may deem advisable and necessary for the conduct of its affairs and for the purpose of carrying out the intent of this ordinance which are not inconsistent with the laws of the City of Columbia Heights and the State of Minnesota. The Commission shall prepare an annual report by October 31 of each year as required in accordance with Minnesota Statute §471.193, Subd. 6 for submission to the Minnesota State Historic Preservation Office and shall file a copy with the City Manager for distribution to the City Council. (4) Program Assistance. To accomplish the intent and purpose of this ordinance, the City of Columbia Heights shall provide the Commission with staff support to perform the duties prescribed under this ordinance. (D) Designation of Heritage Preservation Sites. (1) Reports. The Commission shall ensure that an updated list of all areas, places, buildings, structures, lands, districts or other objects which have been designated as Heritage Preservation sites as well as an updated catalog of all known publications, articles, books, pamphlets, policies or other materials having a direct bearing on the Heritage Preservation Program for Columbia Heights are prepared, compiled, and made reasonably available by City Staff at City Hall. Items kept on each site: photos, plans and related documents. (2) Criteria. All Heritage Preservation Sites shall meet the criteria provided in this subdivision. (a) Its character, interest or value as part of the development, heritage, or cultural characteristics of the City of Columbia Heights, State of Minnesota, or the United States. (b) Its location as a site of a significant historic event. (c) Its identification with a person or persons who significantly contributed to the culture and development of the City of Columbia Heights. (d) Its embodiment of distinguishing characteristics of an architectural style, period, form or treatment. (e) Its identification as work of an architectural or master builder whose individual work has influenced the development of the City of Columbia Heights. (f) Its embodiment of elements of architectural design, detail, materials, or craftsmanship which represent a significant architectural innovation. (g) Its unique location, scale or other physical characteristic representing an established and familiar visual feature of a neighborhood, a district, the community, or the City of Columbia Heights. (3) Proposed Program for Preservation. For each Heritage Preservation Site recommended by the City Council, a proposed program for rehabilitation and preservation may be created. (4) Council Designation Hearings. The City Council, upon the request of the Commission, may, by ordinance, designate a Heritage Preservation Site. Such an ordinance shall require a four-fifths vote of all members of the City Council to be effective. (5) Council Approval. The Commission shall make no application to the National Register, to the State of Minnesota or to Anoka County Historical Society for the designation of a historic property or district without the consent of the City Council. (6) Identification Plaque. Those buildings or structures having been designated as Historic Preservation Sites by the City Council may be awarded a numbered plaque to be displayed on the exterior of the Site in full public view with the owner's consent. The plaque is to remain the property of the City and shall be removed by request of the Commission should the Site be so altered as to destroy the historic integrity of the Site. (E) Additional Duties of the Commission. The Commission shall have the following duties in addition to those otherwise specified in this ordinance: (1) The Commission shall work for the continuing education of the citizens of the City of Columbia Heights with respect to the civic and architectural heritage of the City. It shall 3 keep current a public register of designated and proposed Heritage Preservation Sites along with the plans and programs that pertain to them. (2) The Commission may recommend to the City the acceptance of gifts and contributions to be made to the City and to assist the City staff in the preparation of applications for grant funds to be made through the City for the purpose of heritage preservation. First Reading: Second Reading: May l4,2001 Offered by: Seconded by: Roll Call: Mayor Gary Peterson Patricia Muscovitz, Council Secretary 121457_1 4 Minnesota Statutes 2000, 471.193 http://www.revisor.leg.state.mn.us/stats/471 / 193.html Minnesota Statutes 2000. Table of Chapters Table of contents for Chapter 471 471.193 Municipal heritage preservation. Subdivision 1. Policy. The legislature finds that the historical, architectural, archaeological, engineering, and cultural heritage of this state is among its most important assets. Therefore, the purpose of this section is to authorize local governing bodies to engage in a comprehensive program of historic preservation, and to promote the use and conservation of historic properties for the education, inspiration, pleasure, and enrichment of the citizens of this state. Subd. 2. Heritage preservation commissions. The governing body of a statutory or home rule charter city, county, or town may establish a heritage preservation commission to preserve and promote its historic resources according to this section. Subd. 3. Powers. The powers and duties of any commission established pursuant to this section may include any power possessed by the political subdivision creating the commission, but shall be those delegated or assigned by the ordinance establishing the commission. These powers may include: (1) the survey and designation of districts, sites, buildings, structures, and objects that are of historical, architectural, archaeological, engineering, or cultural significance; (2) the enactment of rules governing construction, alteration, demolition, and use, including the review of building permits, and the adoption of other measures appropriate for the preservation, protection, and perpetuation of designated properties and areas; (3) the acquisition by purchase, gift, or bequest, of a fee or lesser interest, including preservation restrictions, in designated properties and adjacent or associated lands which are important for the preservation and use of the designated properties; (4) requests to the political subdivision to use its power of eminent domain to maintain or preserve designated properties and adjacent or associated lands; (5) the sale or lease of air rights; (6) the granting of use variations to a zoning ordinance; (7) participation in the conduct of land use, urban renewal, and other planning processes undertaken by the political subdivision creating the commission; and (8) the removal of blighting influences, including signs, unsightly structures, and debris, incompatible with the physical well-being of designated properties or areas. 1 of 2 6/14/0l 8:43 AM Minnesota Statutes 2000, 471.193 http://www.revisor.leg.state.mn.us/stats/471 / 193.html NO power shall be exercised by a commission which is contrary to state law or denied a political subdivision by its charter or by law. Powers of a commission shall be exercised only in the manner prescribed by ordinance and no action of a commission shall contravene any provision of a municipal zoning or planning ordinance unless expressly authorized by ordinance. Subd. 4. Exclusion. If a commission is established by the city of St. Paul, it shall for the purpose of this section exclude any jurisdiction over the capitol area as defined in section 15.50, subdivision 2. Subd. 5. Commission members. Commission members must be persons with demonstrated interest and expertise in historic preservation and must reside within the political subdivision regulated by the ordinance establishing the commission. Every commission shall include, if available, a member of a county historical society of a county in which the municipality is located. Subd. 6. Co~unication with the state historic preservation officer. Proposed site designations and design guidelines must be sent to the state historic preservation officer at the Minnesota historical society, who shall review and comment on the proposal within 60 days. By October 31 of each year, each commission shall submit an annual report to the state historic preservation officer. The report must summarize the commission's activities, including designations, reviews, and other activities during the previous 12 months. HIST: 1971 c 128 s 1; 1973 c 123 art 5 s 7; 1985 c 77 s 1; 1989 c 9 s 2 Copyright 2000 by the Office of Revisor of Statutes, State of Minnesota. 2 of 2 6/14/01 8:43 AM DATE: TO: FROM: RE: MEMORANDUM MAY 8, 2001 MAYOR PETERSON COUNCILMEMBER SZUREK COUNCILMEMBER WYCKOFF COUNCILMEMBER NAWROCKI COUNCILMEMBER WILLIAMS WALT FEHST, CITY MANAGER WORK PROGRAM PROPOSAL Jim McComb, McComb Group, Ltd. has submitted a work program proposal to conduct an evaluation and market analysis of requested retail areas in Columbia Heights. This item will be placed on the May 21st work session for discussion. If you have any questions, please feel free to call me. [][][3 McCOMB GROUP,, Ltd. Mr. Walter R. Fehst, City Manager CITY OF COLUMBIA HEIGHTS 590 - 40t~ Avenue NE Columbia Heights, Minnesota 55421 May 4, 2001 Dear Mr. Fehst: In response to your request, we have prepared a work program to conduct an evaluation and market analysis of retail areas in Columbia Heights. The foens of this analysis will be the area in the vicinity of Central Avenue between 37th and 45th Avenues. Other retail uses along Central Avenue between Fourth Avenue and 1-694 will also be evaluated to determine the scope and character of retail establishments in the area. Objectives for this analysis include the following: · Evaluate physical characteristics of Columbia Heights retail area and identify changes to improve how the area looks and functions. · Identify retail and service uses suitable for Columbia Heights that would complement other stores in the market area. The objective of this engagement is to identify actions that will position Central Avenue as an alhactive location for retail and service uses. WORK PROGRAM The work program outlined below is designed to fulfill the above objectives. Specific work tasks are summarized. · Central Avenue Evaluation Central Avenue and environs will be inspected to evaluate its physical characteristics, design, relationship of uses, and physical condition. Factors to be studied include, but are not limited to: tenant mix, location, size, access, ingress and egress, vehicular traffic patterns, and relationship to other commercial and residential uses in the area. Business Interviews Owners or managers of retail establishments located in Columbia Heights will be interviewed to determine where their customers come from and their impressions of the area's retail strengths and weaknesses. 3001 Hennepin Avenue South Suite 30lB Minneapolis, Minnesota 55408 · (612) 339-7000 Fax: (612) 338-5572 Mr. Walter R. Fehst May 4, 2001 Page 2 Competitive Centers Evaluation Competitive shopping centers and retail clusters serving the market area will be inspected and evaluated to determine competitive impacts on Columbia Heights. Principal competitors will be identified and evaluated for tenant mix, retail GLA, and anchor stores. Future retail developments that will affect either Columbia Heights or its retail trade area will be identified. To the extent possible, the impact of new competitive retail development will be identified. Customer Survey Selected businesses along Central Avenue will be asked to participate in a survey of their customers to determine where their customers live and work. This information will be used to identify a trade area for Columbia Heights. The survey is designed to be executed by employees of each funn as customers pay for their goods or services. The budget assumes ten to twelve business participants. Trade Area Analysis Based on business interviews and consumer research, the trade area for downtown Columbia Heights will be delineated. The economy of the trade area will be analyzed to identify and quantify those factors that generate support for retail establishments. This analysis will include demographics of the trade area including population, households, age distribution, income levels, employment, and other pertinent data using the latest census information and updated estimates. Trade area population and households will be adjusted to reflect the recently released 2000 Census data. Daytime population of the employment trade area will be identified by industry group and occupation, and payroll. Retail purchasing power available within the trade area will be estimated by major merchandise category for a ten-year period to determine future trends in retail spending. · Columbia Heights Competitive Position Information obtained bom the previous task will be utilized to evaluate Columbia Heights' competitive position and its ability to compete effectively with other shopping areas and withstand the impact of future competitive retail developments. · Retail Sales Potential Future retail sales potential for the study area will be estimated taking into consideration competitive impacts, trade area demographics, purchasing power, and recommended renovation and/or remerchandising of retail and service establishments. Based on analysis of purchasing power, competitive shopping centers, and current retail trends, future retail sales potential for the study area will be estimated by store type. Mr. Walter R. Fehst May 4, 2001 Page 3 Redevelopment and Remerchandising Recommendations Based on the foregoing analysis, recommendations for renovation and redevelopment will be prepared. This task will focus on all potential uses and will include addressing future use of other commercial parcels in the area. The results of our work will be documented in a final report designed to meet client needs. The report will contain appropriate graphics and explanations of our principal findings, conclusions, and recommendations. MEETINGS Three meetings are planned during the course of the evaluation to keep the client informed of our progress and findings. These meetings include the following: · Start-Up Meeting will be held at the beginning of the engagement to define the study area, finalize research objectives for the engagement and obtain client-provided information. · Work Session will be held to review trade area analysis, competitive evaluation, customer survey results, retail sales analysis, competitive position, and preliminary findings and recommendations. · Report Meeting to discuss results of all work tasks and recommendations. This meeting will cover all aspects of the research program. The budget provides for three client meetings as described above and up to three meetings with. Additional meetings will be billed at our normal hourly rotes plus expenses. SCHEDULE Work tasks described in this proposal can be completed within a three-month period. A preliminary report will be provided at that time, a final report will be completed within ten days following receipt of client comments on the draft report. Ten copies of the report will be provided to the client. ADDITIONAL SERVICES Following completion of the above report, Columbia Heights may wish to utilize the following services. Marketing Brochure Results of the previous research will be summarized in a marketing brochure that highlights trade area characteristics using photographs, maps, and descriptive text. The objective is to produce an easily readable document that relies primarily on color maps and graphics to convey the demographic strengths to the Columbia Heights trade area. Mr. Walter 1L Fehst May 4, 2001 Page 4 This brochure will take the reader on a visual tour of the Columbia Heights area and will contain a map and driving route. Individual pages will feature segments of the driving tour with color photographs of homes, parks, and other positive features key to specific locations along the driving route. Important demographic characteristics will be displayed in color graphics. Development Consulting McComb Group personnel will be available to provide Columbia Heights with development consulting, as needed. Services could include assisting with developer and retailer solicitations and other issues related to development. The scope and budget for these additional services can be determined following completion of the initial work tasks. QUALIFICATIONS AND EXPERIENCE McComb Group, Ltd. is a full-service retail and real estate consulting firm specializing in market research and financial feasibility. The firm has extensive experience in the retail industry and has conducted market research for retail stores and shopping centers of all types including regional malls, community centers and specialty centers. McComb Group, Ltd. has a team that is qualified to conduct the research described in this proposal. McComb Group's professional staff associated with this engagement include the following: James B. McComb, President, founded the predecessor of McComb Group in 1974 following six years as a member of the corporate staff with Dayton Hudson Corporation. His experiences at Dayton Hudson and daily association with merchants and shopping center developers provided the impetus for McComb Group's approach to shopping center and retail market research and financial feasibility, which includes strong elements of design and merchandise sensitivities. The firm's approach to shopping center research and marketing has undergone continuous development and refinement over the past 20 years. Mr. Garrett S. Trapnell, Associate, conducts demographic and consumer research, trade area studies, and evaluates competitive developments. He also manages and is responsible for updating the firm's databases and digital information systems. Mr. Trapnell directs and analyzes McComb Group consumer survey engagements. This process includes the creation of survey instruments, data input, data aggregation as well as final cross-tabulations and output. Mr. Trapnell holds a B.A. degree from the University of Minnesota in Geography. He is a skilled cartographer, producing McComb Group's digital and hard copy maps. Mr. Trapnell has planning and zoning consulting experience in the public and private sectors. His knowledge and experience contribute to our demographic and spatial analyses using Mr. Walter R. Fehst May 4, 2001 Page 5 the McComb Group's national demographic database and geographic information system. Mr. McComb will be responsible for managing and directing the overall research program and will participate directly in findings and conclusions. Individual work tasks will be assigned to personnel within the firm based on qualifications and experience. BUDGET The budget for the work program and work products described in this proposal is shown below. Professional Services Central Avenue Evaluation Business Interviews Competitive Centers Evaluation Customer Survey Trade Area Analysis Columbia Heights Competitive Position Retail Sales Potential Redevelopment and Remerchandising Recommendations Report Preparation Meetings Total Professional Services Budget $ 1,900 900 2,300 2,500 2,500 900 1,200 2,100 1,200 1,900 $17,400 Expenses (Estimated) Demographics Computer Report Production Reproduction Miscellaneous Total Expenses $ 450 250 1,100 100 150 $ 2,050 TOTAL BUDGET $19,450 The professional fees for the services outlined in this proposal total $17,400 and will be performed at a price not-to-exceed that amount. Expenses estimated at $2,050 are to be reimbursed based on actual cost. The budget is based on the amount of time required to perform the work tasks and our normal hourly billing rates of $220 for principals, $110 for senior associates, $90 for associates, and $65-$85 for consultants. Company policy requires a retainer of approximately one half the estimated budget for the project or $9,500. The retainer will be applied to the final invoice as a credit for billing of professional services and expenses. Invoices for professional services and expenses will be rendered at mid-month and month-end as our work progresses. Mr. Walter R. Fehst May 4, 2001 Page 6 Standard billing terms are net ten days. A finance charge of 1.5 percent will be charged on all unpaid balances outstanding more than 30 days. REPORT PURPOSE This proposal was prepared with the understanding that the results of our work will be used by the client to evaluate retail potential in the study area and may be shared with retailers, developers, lenders and other investors. Our report will be prepared for that purpose and will be subject to the following qualifications: Our analysis will not ascertain the legal and regulatoE~ requirements applicable to this project, including zoning, other state and local government regulations, permits and lieeases. No effort will be made to determine the possible effect on the proposed project of present or future federal, state or local legislation, or any environmental or ecological matters. · Our report and analysis will be based on estimates, assumptions and other information developed from research of the market, knowledge of the industry and discussions with the client. Some assumptions inevitably will not materialize and unanticipated events and circumstances may occur; therefore, actual results achieved will vary from the analysis. · Our analysis will not evaluate management's effectiveness or be responsible for future marketing efforts and other management actions upon which actual results are dependent. · Our report will be intended solely for the purpose described above and should not be used for any other purpose without our prior written permission. Permission for other use of the report will be granted only upon meeting company standards for the proposed use. These qualifications will be included in our final report. If the report is used for purposes other than specified above, we reserve the right to review the materials for proper use of our work. ACCEPTANCE PROCEDURES To indicate acceptance of the proposal, please sign a copy of the proposal and return it to us together with your check for the retainer as authorization to proceed with this engagement. We appreciate the opportunity to submit this proposal and look fonvard to hearing from you soon. If you have any questions concerning the proposal, please call me at (612) 339-7000. Accepted By: Company: Title: Date: McComb Group, Ltd. James B. McComb President CITY COUNCIL LETTER Meeting of June 25, 2001 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Application for one-time Gambling Request BY: Thomas M. Johnson/~ BY: NO. By East River Hockey Association DATE: June 18, 2001 tT:<,[,~' ~ DATE: BACKGROUND: The East River Hockey Association, Columbia Heights, Minnesota, has submitted a request to conduct a one-time bingo event on August 11 and 12, 2001, at the Church of the Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights. ANALYSIS/CONCLUSION: Since the organization satisfies the City Council's resolutions regarding one-time charitable gambling and has paid the $25 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to be conducted by the East River Hockey Association at the Church of the Immaculate Conception, 4030 Jackson Street N.E., Columbia Heights, on August 11 and 12, 2001; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. Attachment 01-102 mld COUNCIL ACTION: Minnesota Lawful Gambling LG220 - Application for Exempt Permit Organization Information Organization name East River Hockey Association Street I City P.O. Box 21547 Minneapolis Name of chief executive officer (CEO) First name Lastname Name of treasurer First name Last name Type of Nonprofit Organization Page 1 of 2 3/01 For Board Use Only Fee- $25 Fee Paid_ Check No. Previous lawful gambling exemption number State/Zip Code I County MN 55421 I Rnoka Daytime phone number of CEO Daytime phone number of treasurer: Check the box that best describes your organization: [] Fraternal [] Religious [] Veteran [] Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: [] IRS letter indicating income tax exempt status [] Certificate of Good Standing from the Minnesota Secretary of State's Office [] A charter showing you are an affiliate of a parent nonprofit organization [] Proof previously submitted and on file with the Gambling Control Board Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) The Church of the Immaculate ConceDtion Address(donotusePO bo~ [ C~ 4030 3ackson Street NEI Columbia HeiGhts- Data(s)ofact~(furraffies, indicatathedateofthedrawing) State~ipCode MN 55421 County Anoka Auqust 11th and 12th, 2001 Check the box or boxes that indicate the type of gambling actMty your organization will be conducting: ~ *Bingo [] Raffles (cash prizes may not exceed $12,000) [] *Paddlewheels [] *Puli-Tabs *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's alternative format (i.e. large pdnt, Braille) name and addresswill be public information upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supplythe information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to [] *'ripboards the fullowing: Board members, staffoftho Board whose work assignment requires that they have access to the information; the Minnesota Depa[tment of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Re~nue; the Minnesota Legislative Auditor, national and international gambling mgulafury agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or leg al order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. LG220 -.Application for Exempt Permit Organization Name Page 2 of 2 3~1 Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. D The city approves the application with no waiting period. D The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). D The city denies the application. Pdnt name of city (~ignature (~city personn~/e~iving application) Date ~ / If the gambling premises is located In a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application, D The county approves the application with no waiting period. D The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. D The county denies the application. )rint name of county Signature of county personnel receiving application) Title Date / / __ TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] Print name of township (Signature of township official acknowledging application) Title Date / /__ Chief Executive Officer's Signature The information provided in this application is complete~and accurate to the best of my knowledge. Chief executive officer, s s~re ~~,' ~' ~ ~ Name (please print) .~.,¢.,.~ //~'-1.~"/"~~ Date ~ I'~.~'/~1 Mail Application and Attachments At least 45 days prior to your scheduled activity date send: the completed application, If your application has not a copy of your proof of nonprofit status, and been acknowledged by the a $25 application fee (make check payable to "State of Minnesota"). local unit of government or Application fees are not prorated, refundable, or transferable, has been denied, do not Send to: Gambling Control Board send the application to the 1711 West County Road B, Suite 300 South Gambling Control Board. Roseville, MN 55113 4075 EAST RIVER HOCKEY ASSOCIATION, INC. ' C O LU M BI~ O~ E IBGOHXT~I, 5~J 5542, · ~ I 17,3/910 PAY - ; , DATE "'00~0 ? ~" ~:OR iOOO [t ~l: 500,,,~ ? t 5,' COLUMBIA HEIGHTS POLICE DEPARTMENT ESTIMATED COSTS FOR RADIOS IN 2005 Police 18 Mobile Units 18x1800 36 Portable Units 36x1500 5 Desk top base stations 5x2500 Estimated Total Police = $32,400 = $54,000 = $12,500 $98,900 Fire 7 Mobile Units 7x1800 18 Portable Units 18x1500 3 Desk top base stations 3x2500 Estimated Total Fire Estimated Grand Total = $12,600 = $27,000 = $ 7,500 $47,100 $146,000 · ALL COSTS ARE ESTIMATES!!!!!! The Fire Department has two full base stations which are required for paging. We do not have an estimate as to the cost of replacing these stations at this time. City of Columbia Heights Pro-forma on the Relocation of Top Valu Liquor (Central Ave.) Prepared 18-Jun-01 A B C D Projected Furore Furore Furore 2001 Pro-Forma Pro-Fomia Pro-Forma Owning Owning Owning Sales Liquor, Beer, Wine, Other 3,039,808 3,039,808 2,735,827 2,431,846 Operating Expense Cost of goods sold 2,405,354 2,405,354 2,164,818 1,924,283 Operating Expense 334,487 334,487 334,487 334,487 Rent & C.A.M. Expense 141,741 - Building Depreciation 66,667 66,667 66,667 Equipment Depreciation 5,596 5,596 5,596 5,596 Total Expense 2,887,178 2,812,104 2,571,568 2,331,033 Net income from operations 152,630 227,704 164,259 100,813 Increase to Cash 158,226 299,967 236,522 173,076 Based on land & building costs of 2,000,000 and No reduction in sales Based on land & building costs of 2,000,000 and reduced sales of 10% Based on land & building costs of 2,000,000 and reduced sales of 20% City of Columbia Heights Top Valu Liquor Pro-forma on the Relocation of Top Valu Liquor 2001 Rent CAM Insurance and Real Estate Taxes Prepared 18-Jun-01 11,838.00 Square Feet Description Amount Annual Monthly Per Sq Ft Cost Cost Rent 7.50 88,785.00 7,398.75 CAM 1.71 20,184.00 1,682.00 Insurance 0.10 1,236.00 103.00 Real Estate Tax 2.66 31,536.00 2,628.00 Total Cost 11.97 141,741.00 11,811.75 Total Cam-Ins-Tax 4.47 52,956.00 4,413.00 y Homes Saturday DECEMBER 19, 1998 .-~ SECTIOI~ [~linneapo[is' new l~ath-in-sale-ef-housing ordinance may catch buyers and sellers nnawares. It will require some homeo~aers to make repairs to meet basic health and safety requirements before a deal can close. Ready for inspection INDEX Kenneth Hamey Pase H't Calendar l'qe He · Helplines P~ H2 Home plan P~e HII Real es~e il'ansacflons Rentala Pa~ ~ (2) New this week Who pays to heat the basement lau~d~ mom? Can a tenant break a lease when the landlord sells the buildin8? When can a ?ndlord specify "women only? For the answers to those ques- tions and other rentalissues, check out our new Saturday Homes col- umn written by Mlnnea otis attor- ney Thomas L White, ~ will eddmss readers' questions each week about the legalities of renting. 71~m to Rengng and th~ law on Income tax tip ~rmplolan~at tax IImR lI¥ou pay a housekeeper, gar- dener or o~her household helper less than $1,100 next year, you won't have to pay Social SecurRy or Medicare taxes on behalf of the worker. The $1,100 threshold is un- changed from 1998. Although the dueshold Is subject to Inflation ad- jusUnents, wage Inflation wasn't high enough thts year to warrant an increase for 1999. Even if you exceed flint limit, you ma)' not be liable for federal employment taxes for the worker. payments made to students under the age of 18 for domestic services are exempt from employment taxes. Also exempt are payments made to workers considered self-employed independent contractors. National Newspaper Syndl~ 4.5 w Holn~ SATURDAY, DECEMBER 19o A ne?Minneapolis ='ordinance that takes effect Jan. 1 is an enhancement to the truth-in-housing disclosure statement that the city already requires- but the new law will require fixing certain defects, not just notifying buyers about them. Some predict the measure will delay closkngs. Sellers must pass Minneapolis test While it comes with a disclaimer, some peopl~ get the wrong impression about the report's extent and pur- pose. "l flgured, it's in black and whiw -- you get this impor- tant-looking certificate from tb~ ctty tbat says tlmt two i~ople ba~ inst~ed this hoase, and ~t seems like this was enough.... ! took that rel~rt at face value, and it By Jim Buthtl Problenm can be missed the purchase agreement in lune, she learned the house had defects that weren't flagged by the initial evaiuator or by the city re-inspector, who is only l~quirad to solved the pro~blem by dumping a couple tion. she ~eY~'e~ there is, suggestion not displayed at the house that's for side. Hendtickson admits that fading to hire her own independent home inspector before sliding a purchase agreement was a mistake. "1 figured, it's in black and white -- you get this important-looking certifi- cate from the city that says that two people have inspected this house, and it seems like this was enough," she said. took that report at face value, and it Wigfleid agrees that home buyer~ must not rely on the truth-in-housing City inspectors "have certain limita- lions,' he said. "A buyer's inspector taJtes much more time and is much more thor- ough. That's really the way to go." More off the new law · Wfil Mlnnea~apolllis profit from the ordln~nce~r Not lifely, said building in- spector Lynn Ogren. While repairing truth-in-housing problems will Some- times require fee-generating building per- mits. the city is simply hoping that the money will cover the costs of the program. I~ Wlfi the inspectors be educated and certifled~ The evaiuators must be licensed by the city. They also must pass a test, ay a certification fee and attend a four-~our training class. Evaluators ready licensed with the city will not have to tnke the test, torsg There are now about 30 inspectors in the trades and building department, which has approval to create four new positions, including three inspectors and one office support job. ~ How much Is the evaluation feel The seller will pay an evaiuator's fee ranging from $85 to $150, including a $20 filing fee paid to the city by die charge for the reinspection. lovernment agency such as the Depart- nent of Housing and Urban Develop- nero or the Minneapolis Community )evelopment Agency. An evaluation will be required if the ~gency sells a house to a private ~arty. Properties condemned for hazard- tringent code compliance inspecflo~ Itenm 1hat would not have to be repaked oc replac:ed he report. Sellers also must disclose the ~ge and condition of the roof, althou epalrs of roofs and water damage usuaw] tmcmtal fallur~ · W~at a~e the expeeted avern~e )gren estimates $300 to $800. Title and closing companies also ~1~ re ulred to have a certifica, te of appm b~oUr e closing. If they don t, they may be penalized, · What If I don't orde~ ~n Inspec- tion or don't make the necessary re- pah~ Failure to comply with the ordi- nance or to make repa~s m.ey be a misdemeanor and it may result m a fine, t's up to the buyer and the seller to jalltimeandfalinretoclosethesale, )- Doe~ a certificate of approvtd unless the sel~er and buyer both sim~ CLowest Rates" "Lowest Fees" · Retnance or l%rchase · De~ Cemolidation · All Credit Welcome Golden V~lley Brooklyn Center 5;46-0424 5;66-6666 www.dlscoverrnortgage.¢om ~ Open Saturdays GRAND OPENING I MILLENNIUM MORTGAGE Wholesale Rates Refinance Specialists · Loan~ to $3 Million * FREE pre-Approvals * All Credit Welcome · NO Money Down Programs * 5% Down No Mortgage Insurance We shop l~lgdlgilf-]~.~l~ to get you the BEST RATE and thc I' EAST-. ~51-766-9666. i LOWEST CLOSING COSTS! ~VEST- 612-$13-1300 I Homes STAR TRIBUNE · PAGE HI 1 Mortgage rates unchanged: ~ ~ ~I~ome plan on 30-year fixed-rate loans. WASHINGTON, D.C. -- The average FU~een-year mo~ages, apopular oP' i Aw~ Aw~ of Exl:silenoe interest rate on 30-year fixed-rate mort- [ion for refinancing, averaged 6.35 per- gases was unchanged at 6.69 percent centthisweek, upfromB~4percent. ~his week, Freddie Mac, the mortgage On one-year adjustable-rate mort-: T~s f~e-~eveL ~enW ~ous~ Is in the Shores of He Mitchell ~ousing devel0~raent .reek. which marked the lowest level percent, level ~(x a family room. be~oom, den and det~oom. ,ince early October, when the average The rates do not include add-0n fee~ ~e hous~ fe~e$ a wal(-o~ basemenL vaulted ceiling.f, half-round windows, a the average has remained below 7 per- just under I percent of the loan amount :em since mid-lune. It reached 7.22 per- for ail diree types of mortgage. * Price w)ne~ Judged ent in late April. its peak for die year so ---- AJ~,~h,d ~ for homes that w~re selected as award wlnn~rs in competition sponsored by th~ Build~rs Association of tlw Twin CIti~ Hom~s ar~ judged by architect, ! interior d~ign j]rms and others with knowledge and exper~nc~ in residential ~ fgOl~ ~ . cons~uctio~. $~tdws ar~ provided by Scher~r Brothers Lumb~r Co. For i in~wMntiononaspect]lcplan, ca~ltlwbullderlts~ tlequired repairs nOted by i~pector i mu~t be made even ~f hou~e nOt sold ~ *he Imyer's responsibility 'o~c~ th~ d~y m peyV conduct of the evaiuator. Evaluators rote required to carry rol~ arid omissions insorance, which m~gin cover some problems. If evaiun- tots violate die licensing provisions of the ordinance they may be guilt~ of misdemeanor. ~ How thorough Is the hislmc[ionV ~ the Inspector be required to hioh fuse box doorsV f el inspection. look behind the fuse box panel. -- Tho J~dl tea of tb~ ordlnan~ can ho s~en at http:]/www, cLminn~apol~ ~d and~or pa~sed' cnt~o~y. URoer level plan