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Home My WebLink AboutMay 29, 2001 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, rnn. us ADMINISTRATION May 25, 2001 Gary L Peterson Councllmembers Marlaine Szurek Julienne Wyckoff Bruce Nawrocl~ Robert ~l. Williams City M~nager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Tuesday, May 29, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate ia all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the May 14, 2001, regular City Council meeting as presented. 2) Establish Work Session Meeting Dates for Monday, June 4 and Monday, June 18, 2001 at 7:00 p.m. MOTION: Move to establish Work Session meeting dates for Monday, June 4, 2001 beginning at 7:00 p.m. and Monday, June 18, 2001 beginning at 7:00 p.m. 3) Award bid for 2001 Jamboree Fireworks MOTION: Move to award the bid for the 2001 fireworks display to Melrose Pyrotechnics Inc. of Cedar Lake, MN based on their qualified, responsible bid in the amount of $6,000, with $3,000 appropriated from fund 101-45050-4378; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. 4) Accept Bid for Replacement of Scoreboard on Huset Park Ballfield #5 MOTION: Move to award the purchase ora scoreboard to be installed at Huset Park Ballfield #5 to Color Sign systems based on their low, qualified, responsible bid in the amount of $4,568.00 with funds to be appropriated fi.om account 881-45001-5180; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES City Council Agenda May 29, 2001 Page 2 of 5 5) Approve Transfer of Funds from General Fund to Police Department budget to Reimburse Overtime Fund MOTION: Move to transfer $3,330, the total amount received fi.om Unique Thrift Store, the CHASE program, Central Middle School and Columbia Heights High School for off duty security worked, from the General Fund to the Police Department budget under line 1020, Police Overtime~ 6) Authorize Purchase of Laser Speed Guns from Capital Improvement Fund MOTION: Move to authorize the purchase of two Ultralyte 100 LTI laser speed guns at a cost of $3,420 each plus tax, with funding to come fi.om the 2001 Capital Equipment Replacement Fund; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. 7) Adopt Resolution No. 2001-34, being a resolution requesting removal of the hazardous structure located at 4356 N.E. 5th Street MOTION: Move to waive the reading of Resolution No. 2001-34, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2001-34, being a Resolution requesting removal of the hazardous structure located at 4356 N.E. 5th Street; and that the Structure/Building be razed and the lot graded for future development. 8) Authorize the Capital Equipment Replacement of Unit//315: Ford 4X2 Utility Truck MOTION: Move to authorize the purchase of(l) Ford Model F450 truck chassis fi.om Airlake Ford- Mercury of Lakeville, MN in the amount of $26,348 plus sales tax, fi'om the Traffic Signs and Signals Capital Equipment Fund: 431-43170-5180. MOTION: Move to authorize the purchase of(l) utility box and aerial lift device fi.om Truck Utilities Mfg., of St. Paul, MN in the amount of $35,000 plus sales tax, with funding appropriated fi.om the Traffic Signs & Signals Capital Equipment Fund: 431-43170-5180 ($16,500) and State Aid Maintenance Fund: 212-43190~5180 ($18,500). 9) Authorization to add trunk sanitary sewer work to Zone 5 project MOTION: Move to authorize the addition of the following trunk sanitary sewer work items to the Zone 5 project: 1) Replace 236' of existing 8" (or smaller) pipe with 10" east of the manhole on 43rd Avenue at Quincy Street. 2) Replace 648' of sagged/cracked 15" pipe with new 15" pipe on 45th Avenue, from University Avenue Service Road to 5th Street, with funding fi.om the Sanitary Sewer Construction Fund. 10) Change Order//2 and Final Payment for Street Rehabilitation - Zone 4 MOTION: Move to authorize final Contract Change Order No. 2 for addition of loop detector, sanitary sewer repair, water main and system improvements, and storm sewer to the Zone 4 Street Rehabilitation, City Project 0002 and 0007, to Hardrives, Inc. in the amount of $27,084.60 to be funded out of the State Aid Maintenance Fund, 212-43190-5130 ($2,750.00), Sanitary Sewer Utility Fund, 602-50002-5130 ($6,330.15), Water Utility Fund, 601-50002-5130 ($10,589.45) and Storm Water Utility Fund, 604-50002-5130 ($7,415.00). MOTION: Move to accept the work for 2000 Street Rehabilitation Projects in Zone 4, City Project Numbers 0002 and 0007; and authorize fmal payment of$110,574.84 to Hardrives, Inc. of Rogers, Minnesota. City Council Agenda May 29, 2001 Page 3 of 5 11) Authorization to seek bids for the demolition of two residential structures from two City lots at 4542 Washington Street and 1307 42nd Avenue MOTION: Move to authorize staff to seek bids for the demolition of two residential structures at 1307 42nd Avenue and 4542 Washington Street. MOTION: Move to authorize staff to seek quotes for the sale and moving of the garage at 1307 42nd Avenue. 12) Adopt Resolution No. 2001-41, being a Resolution accepting bids and awarding contract for Zone 5 Street Rehabilitation Projects MOTION: Move to wave the reading of Resolution No. 2001-41, there being ample copies available to the public. MOTION: Move to approve and adopt Resolution No. 2001-41 accepting bids and awarding the 2001 Street Rehabilitation Projects in Zone 5, Project No. 0017, 0018 and 0102 to Palda and Sons of St. Paul, Minnesota in the amount of $1,192,771.30 based upon their low, qualified, responsible bid and accepting Alternate #1 for HDPE storm sewer pipe for a deduct resulting in a revised base bid of $1.180.862/83; and Alternate #2 (unit price basis) for residential driveway construction; and Alternate #3 for storm sewer work on 40th, west of McKinley in the amount of $60,288.30; and Alternate fi4 for sanitary sewer work on 43rd Avenue east of Quincy in the amount of $19,583.55; and, furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. MOTION: Move to reject the bids for Project No. 0009, Jackson Pond Fencing and Site Landscaping, reducing the contract award for Zone 5 projects by $74,634, for a revised contract amount of $1,106,228.83, and authorize the City Engineer to re-advertise this project separately. 13) Adopt Resolution No. 2001-40, being a Resolution Accepting Bid and Award of Seal Coating Proiect #0101 MOTION: Move to waive the reading of Resolution No. 2001-40, there being ample copies available to the public. MOTION: Move to approve and adopt Resolution No. 2001-40, being a Resolution accepting bids and award the 2001 Seal Coating Project #0101 to Allied Blacktop of Maple Grove, Minnesota, based upon their low, qualified, responsible bid in the amount of $46,884.50 to be appropriated from Fund 415-50101-5130; and, furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. 14) Approve Re-Issue of Rental Housing License after Renovation at 1020 44th Avenue MOTION: Move to issue a Rental Housing License to Greg Heinen to operate the Rental Property located at 1020 44th Avenue in that the provisions of the Residential Maintenance Code have been complied with. 15) Establish Hearing Date regarding License Revocation or Suspension of Rental Properties at 228 40th Avenue and 3933-3935 Ulysses Street MOTION: Move to Establish a Heating Date of June 11, 2001 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Robert Mikulak at 228 40th Avenue NE. City Council Agenda May 29, 2001 Page 4 of 5 MOTION: Move to Establish a Hearing Date of June 11, 2001 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Oeyering Oranzo at 3933-3935 Ulysses Street. 16) Approve Business License Applications MOTION: Motion to approve the items as listed on the business license agenda for May 29, 2001 as presented, and to waive the $500 fee for the Columbia Heights Lions Club. 17) Approve Payment of Bills MOTION: Motion to pay the bills, as listed, out of the proper fund. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations B) Presentations 1) Annual County Recycling Award C) Introductions 1) Karin Leishman, 2209 45th Avenue NE MOTION: Move to appoint Karin Leishman, to a vacant term, on the Human Services Commission, which will expire in April of 2002. 2) David Mahoney, 3814 Reservoir Boulevard MOTION: Move to appoint David Mahoney, to a vacant term, on the Telecommunications Commission, which will expire in April of 2003. D) Recognition 6. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Second Reading of Ordinance No. 1428, being an Ord'lnanee amending Ordinance No. 818 pertaining to Zoning and Development. MOTION: Move to waive the reading of Ordinance No. 1428, there being ample copies available to the public. MOTION: Move to adopt Ordinance No.1428, Columbia Heights Zoning and Development Ordinance, being an ordinance amending Ordinance No. 818 pertaining to Zoning and Development. 2) Second Reading of Ordinance No. 1429, being an Ordinance Establishing a Heritage Preservation Commission. MOTION: Move to waive the reading of ordinance No., 1429, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1429, being an ordinance of the City of Columbia Heights amending Article 3, Section 3.311 of the Columbia Heights City Code establishing a Heritage Preservation Commission. B) Bid Considerations City Council Agenda May 29, 2001 Page 5 of 5 C) Other Business 1) Variance Request, Case #2001-0507, 3954 Arthur Street NE MOTION: Move to deny the 760 square foot variance at 3954 Arthur Street NE because a legitimate hardship has not been established, and the property can be put to reasonable use under the provisions of the ordinance without a variance. MOTION: Move to approve the three (3) foot height variance request at 3954 Arthur Street NE as the proposal is consistent with the newly proposed height standard of eighteen (18) feet. MOTION: Move to approve a 550 square foot variance to allow for a 30 x 33 foot detached garage as the particular physical dimensions of the lot are unique and are generally not applicable to other properties in this district and the lot coverages are still met. Subject to certain conditions: 1) No commercial activity may be conducted in the structure. 2) Garage must be architecturally compatible with principal structure. 3) Landscaping plan must be submitted and approved by City Staff for buffering and aesthetics. 4) Hard surfacing of all driveways areas must be completed. 7. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney 8. GENERAL COUNCIL COMMUNICATIONS A) Minutes of Boards and Commissions 1) Meeting of the April 17, 2001 Economic Development Authority 2) Meeting of the April 25, 2001 Park and Recreation Commission 9. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the Council regarding specific agenda items at the time the item is being discussed.) 10. ADJOURNMENT Walter R Fehsi, Qity Manager WF/pvm COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: May 29, 2001 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 4A2 CITY MANAGER'S APPROVAl./, Dates for June, 2001 DATE: May23, 2001 DATE: NO: It is recommended that a Work Session meeting be scheduled for Monday, June 4, 2001 beginning at 7:00 p.m. It is recommended that a Work Session meeting be scheduled for Monday, June 18, 2001 beginning at 7:00 p.m. RECOMMENDED MOTION: Move to establish Work Session meeting dates for Monday, June 4, 2001 beginning at 7:00 p.m. and Monday, June 18, 2001 beginning at 7:00 p.m. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 29, 2000 AGENDA SECTION: CONSENT AGENDA ORIGiNATING DEPT.: CITY MANAGER NO: L~ ~/6~ _~ Recreation ~ APPROVAL ITEM: REQUEST AUTHORIZATION TO AWARD BID BY: Keith Windschitlt~ BY: FOR 2001 JAMBOREE FIREWORKS DATE: May 24, 2000 NO: BACKGROUND: Staffrec~ved authorization to seek bids for the fireworks display scheduled for Saturday, June 23, 2000 in conjunction with the Lion's Club Jamboree activities. Funds in the amount of $3,000 have been budgeted for the fireworks display under Account 101 - 45050-4378. The cost of the fireworks display is $6,000. With $3,000 coming from Account 101-45050-4378, the remainder of the cost of the fireworks display will be sought from donations. Two proposals were received for the fireworks display, one from Precocious Pyroteclmics Inc. and the other from Mekose Pyrotechnics. AIter reviewing the proposals, the Park & Recreation ConUmssion is recommending that we award the bid to Mekose Pyrotechnics. RECOMMENDED MOTION: Move to award the bid for the 2001 fireworks display to Mekose Pyrotechnics Inc. of Clear Lake, MN based on their qualified, responsible bid in the amount of $6,000, with $3,000 appropriated from fund 101-45050-4378; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 29, 2001 ORIGINATING DEPT.: CITY MANAGER AGENDA SECTION: CONSENT AGENDA Li ~ A ~ Recreation ITEM: Accept Bid for Replacement of Scoreboard on Huset BY: Gregg Gagnon ~ BY: Park Ballfield #5 DATE: May 16, 2001 NO: BACKGROUND: On April 23, 2001 the Recreation Department received permission to seek bids for a new scoreboard to be installed at Huset Park Ballfield #5. After doing some research the Recreation Department discovered there are only three companies that sell, install, and repair scoreboards in Minnesota. Of the three companies only two have the wireless and LED technology that we are requesting. Below are the bids the Recreation Department received. The funds for the scoreboard are to be appropriated from account 881-45001-5180. This is the account the money donated by the Columbia Heights Athletic Boosters is deposited. Color Sign Systems - $4,568.00 Electronics Inc. - $4,658.05 RECOMMENDED MOTION: Move to award the purchase of a scoreboard to be installed at Huset Park Ball:field #5 to Color Sign Systems based on their low, qualified, responsible bid in the amount of $4,568.00 with funds to be appropriated from account 881- 45001-5180; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: May 11, 2001 Below please find the specifications for a new softball scoreboard to be installed at Huset Park Ballfield #5 in the City of Columbia Heights within six weeks of the bid being awarded. Bids must be received by the City of Columbia Heights Recreation Department by 3:00p.m. Wednesday May 16, 2001. Bids may be faxed to (763) 706-3731, or mailed to the Columbia Heights Recreation Department at 530 Mill Street NE Columbia Heights, IvlN 55421. If you have any questions please contact Gregg Gagnon at (763) 706-3733. Scoreboard Construction a. Size - Minimum of 9 feet long by 4 feet high b. Name Panel - Minimum 9 feet long by 2 feet high c. Color- Navy blue with Gold (yellow) captions d. Name Panel Color- Navy blue with gold lettering reading COLUMBIA HEIGHTS BOOSTERS Display a. LED Digits minimum of 18 inches tall. All other captious minimum of 7 inches tall. Control Console a. Wireless control with transmitter b. Provide a minimum of 6fl power cord c. Provide Carrying Case Installation a. Remove existing scoreboard from beams b. Mount new scoreboard and name panel on existing beams c. Electrical work will be provided by the City of Columbia Heights Training a. Training on operation of scoreboard must be provided to staff. Freight and Sales Tax a. Final price should include all shipping, handling, and any taxes or additional fees that may apply. Gregg Gagnon Athletic Program Coordinator City of Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 (763) 706-3733 fax (763) 707-3731 Colombian Systems, In . Fair-Play Scoreboard System Quote Submittal Date: Proj~-t Loeatlon: Contact Peraon: May 16, 2001 Columbia Height~ 5oftba~'Fieid Mr. Greg Gtgnon Produet Ceate~orv (itzml-ed) ,-. One (1) BA-7100-2 LED (5'x14') Wireless Softball Scoroboard w/ wireless MP-?0 controls One (1) $N-809~ (24'x9') Pendant Sign w/"Columbia Height~ Booster~ Club" Value $~,900.00 $288.00 Estimated Shipping Imtailation (on ~ upr/rb~O Scoreboard System Setup & Training $230.00 $1~O.O0 $o.0o Total Value: $4,568.00 NOTES ON THE SCOREBOARD SYSTEMS: ~ .~orel~ard come equ¥1~d with Complete Manuals for installation & operating instructions, Data SunOJon Box, spare fuses, and a Five ($) Yea~ Manufacturer's Warranty. }~ Controllers come equipped with padded carrying case, re.foot data come ~datajacks on ends, five ($) multi-sport o~o'lays, instnwtion manual, and ~ Irr~e ($) Year Manufacturer's Warrant. Ouote ~ood ['or 60 daFs( 8140 Flying Cloud Drive Eden Prairie, Minnesota 55344 Phone (952) 941-9830 Fax (952) 941-7139 COLUMBIA HEIGHTS RECREATION DEPARTMENT Price Quotation May 15, 2001 DAKTRONICS SOFrBALL SCOREBOARD De~ripfion Provide one (1) model BA-518-11 (LED) with: · 2' x 9' Name Panel (with standard lettering) · Wireless Option · Carrying Case · Installation* Size (HxWxD) Price 6' x 9' x 11' $4,282.00 (Total Structure) 2. Freight & Sales Tax 376.05 $4,658.05 * Existing scoreboard will be removed. Others must provide electrical installation. Also, existing beams must be adequate for installation. Major Features ~ Colors: Royal Blue; Gold Captions Dimming capabilities Environmental enclosures (against rain, snow,/ce and wind) Surge suppressors (against power surges) Other Information ~' Five (5) year warranty on all equipment ~ Three (3) weeks lead time ~ Prices valid for thirty (30) days ~ Net 30 day payment AUTOMATED INDUSTRIAL MAINTENANCE CITY COUNCIL, LETTER Meeting of May 29, 2001 AGENDA SECTION: Consent NO. ~-A~ ORIGINATING DEPARTMENT CITY MANAGER POLICE APPROV~)I'~y,~p'/ ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. $ohnson NO Dept. Budget to Reimburse Overtime Fund DATE: May 3, 2001 BACKGROUND: During the past four months the Police Department has been involved in offduty employment details that are handled through the department. These details were for security at Unique Th_rift store, CHASE dances, Central Middle School dance, and two Columbia Heights High School events. Since this type of off duty employment is handled through the department, officers have signed up and worked these details since the first of the year, and we have received a check fi.om the following entities: Unique Thrift store in the mount of $2,560, CHASE dances in the mount of $290, Central Middle School dance in the amount of $160, and two events at Columbia Heights High School in the amount of $320. According to the City Finance Director, this money had to be placed in the City General Fund. ANALYSIS/CONCLUSION: The Police Department is requesting that the City Council pass a motion requiring the $3,330 received fi.om Unique Thrift store, CHASE program, Central Middle School and Columbia Heights High School to cover the cost of off duty officers working security at these locations be returned to the 2001 Police Department budget line 1020. RECOMMENDED MOTION: Move to transfer $3,330, the total amount received from Unique Thrift store, the CHASE program, Central Middle School and Columbia Heights High School for off duty security worked, from the General Fund to the Police Department budget under line 1020, police overtime. TMJ:mld 01-072 COUNCIL ACTION: City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson From: Captain William J. Rod~y~ Subject: Overtime Transfer Date: April 23, 2001 Attached is a list of the overtime received to date from outside sources, that has been paid to CHPD for services of our personnel. (Note: I deleted the $1873.32 invoiced to Unique Thrift on March 15, 2001 as you already have requested transfer for that amount.) Columbia Heiehts Hiehschool INVOICE # DATE AMOUNT 001 1-30-01 $140.00 002 1-30-01 180.00 320.00 Central Middle School INVOICE # DATE AMOUNT 004 2-27-01 $160.00 160.00 CHASE Dances INVOICE # DATE AMOUNT 006 2-28-01 $140.00 007 4-02-01 $150.00 290.00 Unique Thrift INVOICE # DATE A_MOUNT 003 2-28-01 $ 960.00 011 4-05-01 1600.00 2560.00 Total Amount $3330.00 interoffice memorandum to: Roxanne Smith from: Cindi Willprecht date:SUbject: 2/28/01Teen Night 2/16/01 Police Dept invoice ce: Captain Bill Roddy RoxafLne, Attacked you will find the invoice from the Police Department for an officer at Teen Night on February 16, 2001. As we have done before, a journal entry transfer of $140.00 from the CHASE 250.45020.3050 account will be transferred to the Police Deparzment's account. Thanks for your help. Cindi Willprecht ~)ETAILED EXPLANATION: ~ecord Police Officer for CHASE IV for teen night 2/16/01 3050 250100 10100 101 !00 I OTAL 10100 140,00 34201 140.00 !Police Officer for Teen IPolice Officer for Teen 140.00 Police Officer for Teen 280.00 280.00 PAGE OF ht 2/16/01 light 2/16/01 light 2/16/01 ~ : om: To: · . :~'i Date: Subiect: Journal Entry made as attached. Roxane Smith Cindi Willprecht 4/4/01 7:33AM Re: Teen Night 3-23-01 Roxane Smith, Assistant Finance Director Cit7 of Columbia Heights 763-706-3627 >>> Cindi Wllprecht 04/03/01 08:27AM >>> Here is the billing for the police officer for Teen Night on' March 23. This will be the last Teen Night until late next fall. Thank you both for your assistance with these events. Cindi CC: Bill Roddy {ECK: 004448 03/!2/01 City of Columbia Heights CHK TOTAL: 960.00 '. · Nash Sales; [no. .~./: '- ' ... ~i'--.. ? '- ~ :13a?.Co~e ave. E. -:?.~:~' '-- :.:- _ Maplewood. MN 55109 - {651} 773-8077 Heritage Bank. North St. Paul, MN 75-882-960 *NINE HUNDRED SIXTY DOLLARS AND NO CENTS :. ':. ~-.'-:~ .- . y Cit~of Columbia Heights ,oTME City of Col. Hgts Police Dept ORDER 559 Mill Street NE OF: MIq 55421 Columbia Heights DATE o3/[2/o 'AMOUNT ******'960.00' ,,'INVOICE NO COMMENT /' 200!-0!1 AMO L~NT DISCOUNT NET AMOUNT 1,g00.00 .00 1,600.00 CHECK: 004555 04/!3/0! City of C~aumbza Keigkts CHK TOTAL: 1,600.00 · Nash Sales. Inc. ': ":: · 1387 Cope Ave. E.- -: Heritage Bank Meplewood, MN 55109 North St. Paul, MN {651} 773~8077 75-882-960 004555 Y ..THE ORDER OF: *ONE THOUSAND SIX tU31~-DRED DOLLARS AND NO CENTS DATE o4/r /o . City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights M~ 55421 AMOUNT *****1,600.00' ,"00N555," I:Oq O08885':q?qSOqq," CITY COUNCIL LETTER Meeting of May 29~ 2001 AGENDA SECTION: Consent k~ - A- ~ ORIGINATING DEPARTMENT CITY MANAGER NO, POLICE APPROVAL: iTEM: Purchase of Laser Speed Guns from Capital BY: Thomas M. Johnson~ BY: ~/~j~-"~' NO Improvement Fund DATE: May3,2001 C~'~) DATE: BACKGROUND In the 2001 Police Capital Equipment Replacement Fund #431, the Police Department included $8,500 for the replacement of two laser speed guns, which were purchased in 1996. Sergeant Val Dietz has researched the laser speed guns available and has received price quotes from three different companies: Laser Technology (LTl) Stalker Kustom Signals Inc. $3,420 each plus tax $3,425 each plus tax $3,495 each plus tax While at the Minnesota Police Chiefs conference in St. Cloud, Sergeant Dietz was able to have each of these lasers demonstrated for him and he has read the documentation for each laser. After completing this research, Sergeant Dietz is recommending that we purchase two LTl laser speed guns. Sergeant Dietz notes that he feels the LTI is superior to the rest of the laser speed guns. Sergeant Dietz also notes that the LTI is 100 per cent waterproof and will take three standard C cell batteries, which should last three weeks under normal use. ANALYSIS/CONCLUSION After researching three different brands and checking the Minnesota State contracts, the Columbia Heights Police Department is recommending the purchase of two Ultralyte 100 LTI laser speed guns at a cost of $3,420 each plus tax, purchase to be made through Laser Technology Inc., 7070 South Tucson Way, Englewood, Colorado 80112. RECOMMENDED MOTION: Move to authorize the purchase of two Ultralyte 100 LTI laser speed guns at a cost of $3,420 each plus tax, with funding to come from the 2001 Capital Equipment Replacement Fund, and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 01-073 COUNCIL ACTION: Laser Price Quote Laser Technology Full pkg. With rechargeable battery pack and charger $3,420.00 #7004627- Ultralyte 100 Long Range Laser Stalker $3,425.00 Full pkg. With rechargeable battery pack and charger Deluxe cordless LIDAR Package Kustom Signals Inc. Full pkg. With rechargeable battery pack and charger $3,495.00+$15.00 shipping and handling ProLaser 111 Tom~ I looked at all three lasers and I feel the LTl is superior to the rest. It is the only laser that is 100% waterproof and will take three standard C cell batteries which should last three weeks under normal use. We can look at all of them at the Chief's Conference and make a decision after that if you wish. Sgt. ValDietz (~ Attention: Sgt. Val Dietz Company: Colombia Hts, Police Fax Number: 1-763-706-3752 Voice Number: From: La~¢r Technolol~ Company: Laser' Technolo83' Fax Number: 630-375-1730 Voice Number: 630-375-1720 Date: 4/5/01 Number of Pages: Subject: Le. set' Quote Comments: Sgt. Dietz :Thank you again for the Ol31~ortunity. Please call me @ 630-375-1720, if you have any questions,/ Dan 8pr 05 Ol 03:54p Laser Technoioc~ 630-375-1730 p.~ LI':V'ER__. ' ¢HnOLO V 7070 South Tucson W~y Enslewooct, CO 80112 F~l¢: 303.~4g-g710 Q.uotation TO: Oolumbla Helgltt~ POIIGe Depmtment lie Mill &tTeet Columbia HelDW, MN ie421 Attn: Sgt. Steve Vaughn PHONE: FAX: 7~-?0~?~2 DATE 9/15/O0 SALESPERSON D~ Fmv~l~i/NSH SHIP VIA F.O.B. POINT I TERMS Ups Ground Engteweod, CO I NET 30 ~TY DESCRIPTION Subtotal I ~- ULTRALYTE 100 LONG RaMIGE L.A~ER, $~,~7.00 $3,0~7.ie Ilmultaneous I~ and ran~ ~e~, s~ ~n~, ~ ~0.~ ~e ~, ~l r~ ~, ~ ~ ~.~ t N702~8- ULTR~YTE BAKERY ELIMINATOR- This p~ides ~r ~.~ ~0.~ from a tigereye lighter to ~n the unit Instead ~ the c-cell batteries. ~.~ I ~- RBO~O~BLB BA~GRY K~- I~l~s 4 r~ro~bb ~70.~ ~.~ c~ell batteries and a ~bay cha~er. $0.~ Minnesota State Te~ ~ntr~t Nu~er Is ~532~ $0.~ ~ 8HIPPY'& ~ING S18.~ PF~ee noled obo~ em w, Fd ~ h th~s ~ude ot~, end om no( vo~ any d~er q.~ee or Pr~ ck)e~ ~4 Jnclu~ any .pl~oblo 15% rea ock~ng lee wa ~ epl~edto ell ~urnecl LTl - Products Red~l~ning Measurement wysiwyg://5/http://www.lasertech.com/productlineTultmlyte.hanl Product: Features Specifications From Space Shuffle docking speeds to distance and speed measurement on our highways, Laser Technology, Inc. is redefining the way you measure your world. Now, the company that pioneered the first laser speed detector introduces a next-generation traffic safety tool. The LTl 20-20 UltraLyte. The UItraLyte takes all the best qualities of earlier LTl models-laser sharp target selectivity, instant speed readings, rugged reliability-then incorporates product enhancements based on years of field experience with officers worldwide. The result is a smaller, lighter laser that sets a new standard for versatility, capability, and ease of use. Weighing less than 3 lbs. and compact enough to fit in a motorcycle bag, the UltraLyte operates comfortably in one hand. Its one piece, aluminum housing is shock-resistant and 100% waterproof. Two standard C-cell batteries provide hours of cordless operation, and standard features like a serial data port, in-scope display, and an adjustable shoulder rest make the UltraLyte road ready for a patrol car or motorcycle. This multi-function laser offers solutions beyond speed enforcement. An optional electronic tilt sensor enables height readings for tactical operations, along with slope corrected distance measurements for accurate accident reconstruction. The UltreLyte works directly with LTI's patented QuickMap 3D accident investigation system, as well as our SpeedStat traffic statistics package. Combine it with the MapStar An.qle Encoder and you have a complete mapping system. Used to its fullest, the UltraLyte becomes an indispensable tool throughout the department. Select a Re! Traffl(; Discontinu~ Add laser's versatility to your traffic safety program-economically. With the UltraLyte, lasers have never been lighter on the budget. Now you can put the best equipment into the hands of your busiest personnel, and not compromise on quality. Only with the UltraLyte. Only from Laser Technology. For increased maximum range capability, be sure to check out the UltraLyte LR, which acquires targets out to 3,280 feet! I of 2 4/4/01 9:56 AM LTl - Products wysiwyg://5/http://www.lasertech.com/productline/ultralyte.html Features Rugged, waterproof, shock-resistant aluminum housing weighs in at less than 3 lbs. and is balanced to operate effortlessly in one hand. Menu-driven LCD display provides easy user operation. Backlit for night use. Fire single shots, or switch to continuous readout mode for rapid speed updates. Survey mode provides superior range accuracy for accident investigation. When necessary, use range and speed gating to ensure target readings are only within your specified work area. On-board computer calculates speed and distance at the touch of a button. Slope, horizontal distance, and height ara available with an optional tilt sensor. UltraLyte interfaces with .QuickMap 3D, LTI's exclusive traffic accident and crime scene mapping software, and SpeedStat, LTI's traffic statistics package. 2 of 2 4/4/01 9:56 AM APR- 4-0] WED 10:21 KUSTOM SIGNALS, INC, FAX NO, 9]34921703 P, 02 S~rving La~ Enflor-cel~nt Since 1965 MINNESOTA 'IST QTR 2001 Special Pricing on ProLaser III, advanced lidar, $349500 Includes: ProLaser III Cordless Version Cordless Battery Pack Corded Removable Power Insert w/12V Adapter Plug 120V Charger Carrying Case Shipping & Handling $15 Options: LaserCjtat with Palmtop PC Extra Battery Packs Perhaps the greatest feat in lidar speed technol- ogy - - the ProLaser IlL Lightweight, battery- operated and very easy to use. We're confident that once you t~y one, you'll agree, the ProLaser III outperforms the competition in every way. Style, features, performance, - the ProLaser has it all. Check out the ergonomic design of this hand- held. It's fo~ard-sweeping handle allows you to maintain a rest-easy grip. And the effective HUD (heads-up-display) enables you to keep KUSTOM SIGNALS. INC both eyes open with a 1:1 display - reducing operator fatigue, Talk about comfortl Included among its many features are atop- watch mode, environmental mode for operalion in almost any weather condition, the ability to set mininlum .and maximum target ranges, and selectable direclion mode. ProLaser III is the ultimate speed detection device for true tracking history. For information, call today! Offer ends For, more InrormMion (:all: Chuck Remy, inside Sales Representative or David Chase, District Manager 1-800-4KUSTOM (458-7866) cremy~l~ustornsignai$.¢om. - Visit our webslte al www. ku~tamslonals.¢om SALES & SUPPORT htlp'.//w'w~v.kustomsignals'c°m/sates2'asp?regi°n=5 SALES & SUPPORT((( Chuck Remy. Inside Sales Representative (ISR). Emaii: cremy(~7 kustomsienals.com Biography: With more than 11 years of sales expertise, Chuck joined the Kustom Sales team in January. 1999. In March 1999 he received certification as an instructor of police traffic laser and radar. Institute of Police Technology and Management. KSI Honors: 100% Quota Achievement. 1999 ISR of the Month. May 1999 Contact Chuck to place an order, receive product information, quotes, or to schedule a demonstration. David Chase, District Manager Preferred Kustomers Click here for a complete listing of radar service centers. Click here tbr a complete listing of video service centers. Click here for a complete listing trade shoxvs in your area. Western Region Sales: Minnesota, North Dakota, South Dakota, Iowa <<back to sales map Address/Phone/Fax: 9325 Pflumm Lenexm KS 66215 1-800-4KUSTOM(458-786, (913)492-1400 Fax:(913)492-1703 Contact Customer Service for intbrmation on warranties, re-certification. parts and repairs. I ofl 4/4/0110:I2AM ABOUT KUSTOM SIGNALS http://www.kustomsignals,com/product_bo...oduct_id=21 &cat_id=10&strpagcname=iidar Home> Lidar: ProLaser III ProLaser Ill DeWing the standards of conventional lidar? Kustom's compact, battery-operated ProLaser III offers a new level of performance and features not available elsewhere. Using advanced software and a superior optics design, the unit provides quicker target acquisition and a beam only 3 t~et wide at a range of one thousand feet. Exclusive to the ProLaser III is selectable environmental mode, a feature that minimizes the range-limiting effects of poor weather conditions. You'll experience improved operation in rain and snow - - even when aiming through glass or a windshield. It's pinpoint accuracy you can rely on. With ProLaser III, speeders simply don't have a chance. For more intbrmation about this product ple~c contact us al salcs,;r~kustomsi~als.com or call 913 492.1400. Iofl 4/4/01 9:28 AM LIDR Pick Out Speeders In Traffic wmt Pinpoint Accuracvl Er~nomically Designed and Easy to Operate Detachable Handles The handles easiliy detach from the lidar body. This allows the operator to quickly replace a drained battery handle with a fully charged handle in seconds. Target Range Speed Range Speed Accuracy Wevelength Weight (Corded) Weight (Cordless) 5' to 4000' Nominal 1 to 299 MPH +1-1 MPH 904 +l. 10 Naneemters 3.0 Pounds 3.8 Po~eds (with Batter'/) Acquisition Time Beam Divergence Input Voltage Operating Temp. Oimeneiono Eye Safety 0.33 Seconds 3 Millifadians (3' Wide at 1000') 6.5 to 16.0 VDC (Corded Handle) -30° to +60° C 9.75'H x 4.2~N x 6.7' L FDAICDRH Class 1 (Eyesafe) Copyright(~)2OOOAppliedConcapts, lnc. AJIRights Reserved. SpecificationsareSubjecttoChange. Stalker Radar - The World Leader in Speed Measurement wysiwyg://8/http://www.stalkerradar.com/law_lidar, h'anl The Stalker LIDAR Hand Held Police Laser The Best Choice for "Dense Traffic" Speed Enforcement! The Best Choice for Dense Traffic Speed Enforcement The STALKER I_[DAR is the next generation of police speed laser with outstanding performance and features. It is available with a corded handle and with the popular cordless battery handle configuration. User Friendly The STALKER LIDAR has been designed to provide the operator with the most features of any laser while at the same time making the product very easy to use. You won't find a lot of encryptic multi-function buttons on the STALKER L[DAR. The keys on the STALKER are backlit and well labeled. Each key does an obvious and clear function. Doppler-Type Audio Tracking Most laser operators also operate radar. The STALKER LIDAR generates a continuous Doppler-type audio tone which correlates to the target speed - just like the audio on a police radar. This audio is a substantial aid to understanding and building a target tracking history - providing a better evidentiary case for citations. Web Specl~ Advanl~ Heads Up Display With Speed & Range I of 2 4/4/01 9:14 AM Stalker Radar - The World Leader in Speed Measurement wysiwyg://8/http://www.stalkerradar.conglaw_lidar, html STALKER LZDAR is the only laser on the market to provide the user with both speed and range information together in the heads up display. This provides the operator with the distance confirmation on every target - without having to constantly check the LCD. Updated Design STALKER LIDAR has been updated to provide greater range, even quicker target acquisition, and inclement weather mode. with the inclement weather mode, the lidar can be operated in all weather conditions including snow, rain, and fog. Call Today to Have One of Our Sales Representatives Demonstrate the Best Laser on the Market! Law Enforo~ment Products 1-800-STALKER Sports Products 1-888-STALKER Customer Service ~.-877-STALKER 2 of 2 4/4/01 9:14 AIM The World Leader in ]ladar Technology/ LIDAR Stalker Speed Laser Pdce List 911/2000 S~r Corded LIDAR ~ ~age_LZ-1) ~ ' Inclu~ker LIDAR~ Inclement Weather Mode Detachabl~ Handle with 12 VDC Power Cord kef Cordless LIDAR . ~-~_ LZ-2) $ 3~095.00 Handles Battery (Opt/on: Capacity NiMH Battery Handles - Add $100) LIDAR Packa (Package LZ-3) Includes Stalker LIOAR Body with Inclement Weather Mode 2 Detachable Ni-Cad Rechargeable Battery Handles Battery Charging Platform Detachable Cigar Plug Handle with 12 VDC Power Cord Shoulder Stock Bracket Waterproof Carrying Case (Option: Upgrade to Double Capacity NiMH Battery Handles- Add $100) LIDAR ACCESSORIES Shoulder Stock Bracket (to steady the laser against your shoulder) $ 50.00 Waterproof Carrying / Storage Case $ 99.00 Corded 12 Volt DC Detachable Handle $ 95.00 Cordless NJ-Cad Rechargeable Battery Handle $ 75.00 Cordless Double Capacity NiMH Rechargeable Battery Handle $ 125.00 Smart Battery Charging Platform $ 99.00 VOLUME DISCOUNTS (Applies Aqainst Any Packaqe Listed Above) 5-9 Units Purchased at One Time Deduct 10-19 Units Purchased at One Time Deduct 20 or More Units Purchased at One Time Deduct 50.00 Each 100.00 Each 200.00 Each Lease / Purchase Agreements Available for 12 / 24 / 36 Months (You own at the end of the lease) Rental Plans Available - Rent with Fixed Monthly Payments for up to 36 Months F.O.B. Piano, TX (Pdcea Do Not Include Shipping) Pdces Subject to Change Without Notk:a. applied concepts, inc. 730 F Avenue * ~ano · TX * 75074 · Phone972-398-3780 · Fax 972-398-3781 · 1-800-STALKEP, 8/17/00 MINNESOTA REFERENCE LIST Minnesota State PatrOl Sgt. Randy Bluhm Rochester Distdc~ Headquarters Hwy. 52 North, Box 6177 Rochester, MN 55903 Ph. 507-285-7406 Product: Stalker DSR City of Bloomington Officer Mike Gallagher 2215 W. Old Shakopee Rd. Bloomington, MN 55431 Ph. 952-948-8865 Product; Stalker Dual and Speedguard Dakota Cty. Sheriffs Dept. Commander Grog Peterson P.O. Box 247 Hastings, MN 55033 Ph. 651-438-4780 Product: Stalker Dual City of Edina Sgt. Mike Nibbe 4801 W. 50th St. Edina, MN 55424 Ph. 952-826-0468 Product: Stalker Dual City of Northfield Chief Gary Smith 300 West Fifth St. Northfield, MN 55057 Ph.507-645-4477 Products: DSR, Dual, Lidar, SpeedGuard City of Lake Crystal Chief Start Fleming 100 E. Robinson St. Lake Crystal, MN 56055 Ph. 507-726-2056 Product:Stalker Dual Ramsey Cty. Sheriff's Dept. Deputy Tim Entner 655 W. County Rd. E. Shoreview, MN 55126 Ph. 651-484-3366 Pmducta: Stalker DSR and Dual Cottonwood Cty. Shedffs Dept. Shedff Bob Hakan 902 5th St. Windom, MN 56101 Ph. 507-831-1375 Product: Stalker Dual City of Richfield Sgt. Bill Nikituk 6700 Portland Ave. S. Richfield, MN 55423 Ph. 612-861-9825 Product: Stalker DSR Other Departments Using Stalker Products Aitkin County Anoka County Brown County City of Brownsdale Chisago County Crow Wing County Dept. of Natural Resources City of Floodwood Goodhue County City of Grand Rapids City of Greenbush Itasca County Kandiyohi County Koochiching County City of Lindstrom City of Marble McCleod County Morrison County Norman County Pine County City of Red Wing Sherburne County City of St. Joseph City of St. Louis Park Scott County St. Louis County Wadena County Wilken County http:/Avww, a-concepts.com applied concePl;s, inc emaihsales@a-concepts.com 730 F Ave., #200 Piano, TX. 75074 1-800-STALKER (972)398-3780 Fax: (972)398-3781 CITY COUNCIL LETTER Meeting of: May 29,2001 AGENDA SECTION: //~_-] ORIGINATING DEPT.: CITY MANAGER L,I Community Development APPROVAL NO: - ITEM: Declaration of Hazardous Building BY: Mel Collova BY: ~--~ NO: DATE May 15, 2001 ' '/' ~'"'~· Background: The building on the property located at 4356 N.E. 5t~ Street has remained in a substandard, unsightly, and hazardous condition for over 12 months. The Building Official has mailed notices to all entities having an interest in the property and they have not complied with the Notice and Order and have allowed the condition to remain deteriorated. A licensed contractor will have to terminate water and sewer services. The property owner has ignored the attached correspondence including the Notice And Orders. No formal appeal has been filed by any of the interested patties. The dwelling does not meet current Zoning Code requirements for minimum size, hard surfaced parking, and a garage. It is a sub-standard dwelling located in the R-2 Zoning District. Staffhas attached copies of previous Notices. Staffhas delayed enforcement actions up to this date due to the listing at Anoka County of four different entities having an interest in the property. Funds for this action are available in the 415 PIR Fund (Abatement Fund). Costs of this action will be assessed to the property in the form of a special assessment tax. Recommended Motion: Move to waive the reading of resolution 2001-34, there being ample copies available to the public. Recommended Motion: Move to Adopt Resolution 2001-34, being a resolution requesting removal of the hazardous structure located at 4356 N.E. 5t~ Street; and that the Structure/Building be razed and the lot graded for future development. COUNCIL ACTION: RESOLUTION NO. 2001-34 RESOLUTION OF THE CITY COUNCIL FROM THE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF HAZARDOUS STRUCTURE LOCATED AT: 4356 N.E. 5th Street, Columbia Heights, Minnesota, PIN # 35-30-24-21-0121, LOT 1, BLOCK 1, COLUMBIA HEIGHTS ANNEX TO MPLS, ANOKA COUNTY, MN. WHEREAS, there is a substandard building 4356 N.E. 5~ Street which has been dilapidated, substandard and abandoned for a period longer than 12 months, and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WltEREAS, the City of Columbia Heights finds this property to be hazardous based on the following code violations as contained in the Finds of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the 1994 Uniform Code for the Abatement of Dangerous Buildings: 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(11) Whenever the building or structure, exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or coverings. 302(12) Whenever the building or structure has been so damaged by fire, wind, or flood, or has become so dilapidated or deteriorated as to become (i) an attractive nuisance to children; (ii) a harbor for vagrants, criminals, or immoral persons; or as to (iii) enable persons to resort thereto for the purpose of committing unlawful or immoral acts. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. 302(18) Whenever any portion ora building or structure remains on a site after the demolition or destruction of the building or structure or whenever any building or structure is abandoned for a period in excess of six months so as to constitute such building or portion thereof an attractive nuisance or hazard to the public. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structures at 3900 Northeast Central Avenue are substandard and seriously deteriorated, that they lack minimum standards for habitable space per 1995 MN State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structures be removed, and the lot be graded eliminating the need for a retaining wall. Removal of Hazardous Structure Resolution 2001-34 Page two Conclusions of Council That ail relevant parties have been duly notified of this action. That the structure on the property at 4356 N.E. 5~ Street is hazardous and in violation of many local, state and national code requirements. That the structure can not be rehabilitated to bring them into compliance with local, state and national code requirements. Order of Council The structure at 4356 N.E. 5~ Street, Columbia Heights, Minnesota, is a hazardous building pursuant to Minn. Stat. 463.152, 463.616. The City Council further orders that personal property or fixtures that may unreasonably interfere with the razing and removal of the structures shall be removed within thirty (30) days, and if not so removed by the owner, the City of Columbia Heights may remove and sell such personal property and fixtures at public auction in accordance with law. The City Council further orders that unless such corrective action is taken or an answer is filed in the office of the Court Administration of the District Court of Anoka County, Minnesota, within twenty (20) days from the date of the service of this order, a motion for summary enfomement of this order will be made to the District Court of Anoka County. The City Council further orders that if the City is compelled to take any correction action herein, all necessary costs expended by the City will be assessed against the real estate concerned, and collected in accordance with Minn. Stat. 463.22. The mayor, the clerk, city attorney and other officers and employees of the City are authorized and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order, and to assess the cost thereof against the reai estate described above for collection, along with taxes. Passed this Offered by: Seconded by: Roll Call: day of · 2001. Mayor Gary L. Peterson Patty Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of.' 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: L~. A- ~ PUBLIC WORKS REPLACEMENT OF UNIT #315: FORD 4X2 UTILITY DATE: 5/22/01(~ TRUCK Background: Vehicle Unit #315 - Ford F350 4x2 Utility Track, was purchased in 1986, for $13,000, with an estimated 15year life expectancy. This unit is used primarily in the Traffic Signs & Signals Department. It has 47,000 miles of recorded operation. Hours of operation are not available, but this vehicle does idle during the day, during street painting operations. The Shop Foreman, Steve Synowczynski, has evaluated the mechanical and body condition and rated it as fair. The 2001 Traffic Signs & Signals Capital Equipment budget has $45,500 designated for the replacement of Vehicle #315. The 2001 State Aid Maintenance budget has $18,500 designated for the addition of a one-man litt to the new vehicle. Analysis/Conclusions: Many changes have occurred in the areas of safety and liability in the Traffic Signs & Signals Department in the 15 years since Vehicle #315 was purchased. OSHA regulations prohibit standing on side rails of Itucks or working from stepladders in track beds while performing maintenance operations. Sign regulations require that the bottom of regulatory signs be at a minimum 7' height. This has made sign replacement and installation much more difficult as most of the work requires the use of a ladder. The Traffic Signs & Signals Department is responsible for relamping traffic signals and maintaining backlit signs on Central Ave. and University Ave. It is also responsible for ~'ce trimming around signs in addition to sign replacement and installation. The proposed replacement for Vehicle #315 is a Ford F450, equipped with a utility box; hydraulics to operate post pounder and post puller and an aerial device that has a working height of 36'. A 2001 Ford F450 chassis is available for purchase off the State of Minnesota Purchasing Contract from Airlake Ford-Mercury in the amount of $26,348 plus sales tax. Two quotes for the utility box and aerial lift device have been received as follows: Track Utilities Mfg. Co. Crysteel Track Equipment $35,000 plus sales tax $35,300 plus sales tax Existing Vehicle #315 is proposed to be ~'ansferred to the Park Department and used as ~'ansportation for seasonal employees. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZE THE CAPITAL EQUIPMENT BY: K. Hausen BY:~f~ REPLACEMENT OF U-NIT #315: FORD 4X2 UTILITY DATE: 5/22/01 DATE: TRUCK Continued - Page 2 Recommended Motion: Move to authorize the purchase of(l) Ford Model F450 t~uck chassis from Airlake Ford-Mercury of Lakeville, MN in the mount of $26,348 plus sales tax, from the Traffic Signs & Signals Capital Equipment Fund: 431-43170- 5180. Recommended Motion: Move to authorize the purchase of (1) utility box and aerial lift device from Track Utilities Mfg., of St. Paul, MN in the amount of $35,000 plus sales tax, with funding appropriated from the Traffic Signs & Signals Capital Equipment Fund: 431-43170-5180 ($16,500) and State Aid Maintenance Fund: 212-43190-5180 ($18,500). Z~.'jb Attachment: Sketch of Aerial Lift Device COUNCIL ACTION: 0 0 0 g CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: CONSENT AGENDA n ORIGINATING DEPARTMENT: CITY MANAGER NO: ~' ]~ ~C~ PUBLIC WORKS SEWER WORK TO ZONE 5 PROJECT DATE: 5/23/0 ~I2.~.~-v DA Background: As part of the Street Rehabilitation zone work, staff annually reviews the condition of the underground utilities. For the sanitary sewer lines, recent inspection logs may be used or the lines may be televised. Staff then makes a determination if any corrective action is necessary. Public Works Utility staff completed the process of cleaning and televising the lateral lines in Zone 5. 'Fais whole area is served by a trunk system consisting of 2,321 lineal feet of 12" and 1,836 lineal feet of 15" reinforced concrete pipe (RCP). These trunk lines have not been cleaned and televised in excess of 15 years and were suspected to be extremely dirty. Due to the size and depth of the lines and their existing condition, this portion of the work was contracted out to Infratech Technologies in February and is now complete. Analysis & Conclusions: An analysis of the televising and inspection work performed in Zone 5 by City crews on the lateral lines and by Infratech on the trunk lines is provided separately. LateralLines: The 8" lateral lines in Zone 5 are Vitrified Clay Pipe (VCP) and were found to be in generally fair to good shape, with a few exceptions: 1. Two segments of pipe (between manholes) were found to be sagged with multiple cracked sections on 6t~ Street from 46t~ to 47ta Avenues. 2. There was varied (light to heavy) root intrnsinn in most segments of pipe in Zone 5. 3. Almost all of the manholes had no inverts or benches poured. 4. An outside drop section un 43ra Avenue at Quincy Street was found to have collapsed and approximately 40 feet of pipe up to the drop section was found to have offset joints. Manhole bottom should have poured bottoms, which creates a round shape for the flow to be carried through the manhole and fiat areas sloped to the side of the invert as a bench. Without poured inverts, manholes tend to be turbulent which can impede the flow in the line. Trunk Lines: As suspected, the lines were found to be extremely dirty with a build-up of solids on the bottom of the pipe and varying levels of root intrusion in the pipe joints. Three segments of this trunk line had such extensive root intrusion that InfTatech could not complete their cleaning and televising work until City staffwent through with the root cutter so the televising camera could get through the 12-inch lines. Overall, the concrete pipe was found to be in acceptable condition with a couple of major exceptions detailed as follows: COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZATION TO ADD TRUNK SANITARY BY: K. Hansen BY: SEWER WORK TO ZONE 5 PROJECT DATE: 5/23/01 DATE: Continued - Page 2 3. 4. 5. A constriction was found in approximately 180' of pipe east of the manhole at Quincy Seeet on 43~ Avenue. Infratech attempted to pull an 8" testing device for size (Mandrel) and could not move it through the line. City records indicate this as a 10-inch trunk line. ,N~ Two segments of pipe (between manholes) on 45t~ Avenue, east of the University Avenue service road to 5t~ Street were found to have sagged and have broken pipe. Every trunk manhole had no invert or bench poured. Pipe joints had moderate to heavy root intrusion, and certain segments had exposed aggregate on the top and side walls of the pipe. Certain segments did exhibit grease build-up on the upper portions of the pipes. An interesting incident occurred approximately 6 weeks afler the 10 line was cleaned east ofthe cons~uction on 43r~/Quincy, the line had re-established a sediment build-up and had to be re-cleaned by staffbefore the mandrel was pulled. Staff Recommendations: Lateral Lines: 1. Replace the 8-inch line on 6t~ Street from 46~' to 47t~ Avenue with 655 feet of new 8-inch sanitary sewer pipe. 2. Reconstruct the outside drop and 40 feet of pipe south of the manhole on Quincy/43"t. Both of these items were included in the Zone 5 feasibility reports and are included in the bidding documents. Trunk Lines: 1. Replace 236' of existing 8" (or smaller) pipe with new 10 inch sanitary sewer pipe east of the manhole on 43~ at Quincy. 2. Replace 648' of sagged/cracked 15" pipe with new 15-inch sanitary sewer pipe on 45t~, from University Avenue Service Road to 5t~ Street. COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZATION TO ADD TRUNK SANITARY BY: K. Hansen BY: SEWER WORK TO ZONE 5 PROJECT DATE: 5/23/01 DATE: Continued - Page 3 3. Pour the bottoms of 20 manholes to provide proper inverts and benches. Certain segments of the trunk line have root penetrations exceeding 50% of the joints. Staffrecommends continuing to monitor these pipe segments, annually, and if necessary, add them to a pipe-relining program. Recommended Motion: Move to authorize the addition of the following tnmk sanitary sewer work items to the Zone 5 Project: 1. Replace 236' of existing 8" (or smaller) pipe with 10" east of the manhole on 43~ Avenue at Quincy Street. 2. Replace 648' of sagged/cracked 15" pipe with new 15" pipe on 45* Avenue, from University Avenue Service Road to 5t~ Street. The Sanitmy Sewer Construction Fund would fund the proposed work. Attachment: Sanitary Sewer Map for Zone 5 COUNCIL ACTION: UNIVERSITY AVE TH 47 m I I I I NE N~ CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~_A~,~ PUBLICWORKS~ d/d~ ITEM: CHANGE ORDER #2 AND FINAL PAYMENT BY: K. Hansen BY: FOR THE ZONE 4 STREET REHABILITATION DATE: 5/24/01q...~' DATE: ~'Y '~'4"}g PROJECTS Back~round: The Contractor completed the 2000 Street Rehabilitation projects in Zone 4 last fall. The work consisted of full street reconstruction, partial street reconstroction, and mill and overlay with related or special utility construction/replacement. Project closeout and final payment has been delayed by the utility subcontractor's submission of documentation for f'mal quantities. Analysis/Conclusions: Staff requested the Zone 4 contractor, Hardrives to include additional work for a loop detector, sanitary sewer, water main, storm sewer and system improvements. The work was necessavd due to existing conditions found in the field, items not included in the original bid plan or defects found during construction. Staff through negotiation obtained pricing with the contractor. Each work item (1-7) is described in detail on the at~ached Change Order No. 2. Staff recommends approval of Change Order No. 2. Staff is reconunending approval of final payment to Hardrives, Inc. and acceptance of the work. A copy of the final payment voucher and the Engineer's Acceptance Report is attached. Recommended Motion: Move to authorize final Change Order No. 2 for addition of loop detector, sanitary sewer repair, water main and system improvements, and storm sewer to the Zone 4 Street Rehabilitation, City Project 0002 and 0007, to Hardrives, Inc. in the amount of $27,084.60 to be funded out of the State Aid Maintenance Fund, 212-43190-5130 ($2,750.00), Sanitary Sewer Utility Fund, 602-50002-5130 ($6,330.15), Water Utility Fund, 601-50002-5130 ($10,589.45) and Storm Water Utility Fund, 604-50002-5130 ($7,415.00). Recommended Motion: Move to accept the work for 2000 Street Rehabilitation Projects in Zone 4, City Project Numbers 0002 and 0007; and authorize final payment of $110,574.84 to Hardrives, Inc. of Rogers, Minnesota. I~b Attachment: Changer Order No. 2 Payment Voucher Engineer's Acceptance Report COUNCIL ACTION: CHANGE ORDER NO. 2 Pro~ect: 2000 Street Rehabilitation Cit~ Proiect: 0002 and 0007 Owner: City of Columbia Heights Date of Issuance: May 2, 2001 637 38~' Avenuq N.E. Columbm Heights, MN 55421 Contractor: Hardrives, Inc. Engineer: City Engineer 14475 Quiram Drive Rogers, MN 55374-9461 You are directed to make the following changes in the Contract Documents: Description: See attached. Purpose of Change Order: The contract has been modified to include the following: See Description Sheet. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: 0002: $ 805,806.63 0007: $ 394,594.91 Previous Change Orders No. 1 to No. Net Change from Previous Change Order: 1 0002: $ 31,161.80 0007: $ 0 $31,161.80 Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: 0002: $ 836,968.43 0007: $ 394,594.91 Net Increase of this Change Order: Net Increase (Decrease) of Change Order: 2 0002:$19,669.60 0007: $ 7,415.00 $27,084,60 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: 0002: $ 856,638.03 0007: $ 402,009.91 N/A ^ rov d By: ~'(..~'~.P~ ~'"t~.~.l:~,v'x By: Ci~Engi e~ ~s \ (Contractor) Approved By: Approved By: Date of Council Action Gary Peterson, Mayor Walter Fehst, City Manager Attachment to Change Order No. 2 City Project No. 0002 and 0007 Contractor: Project: City of Columbia Heights Hardrives, Inc. 2000 Street Rehabilitation - Zone 4 Description of Changes: The City requested the following work: Item No. 1 (Prelect 0002) Replacement of a 6' x 10' loop detector on 50~ Avenue about 100' west of Central Avenue. This was a second loop detector for the signals and was not located during the preliminary survey. Item No. 2 (Project 0002) Repair of sanitary sewer on 53~a Avenue, about 350' west of Central Avenue. The PVC sanitary sewer pipe was deformed and required a spot repair. Item No. 3 (Proiect 0002) Retrieval of a 4"x4"x2' piece of wood discovered within the water main during construction at 51st Avenue and 6~ Street. Item No. 4 (Proiect 0002) Replacement of a leaking gate valve on Monroe Street at 50¼ Avenue. Item No. 5 (Project 0002) Extension for hydrant installation on Jefferson Street at 48~ Avenue. The water main was 11' deep, not the typical 7'. Item No. 6 (Project 0002) Installation of a 24" gate valve and access vault at Pump Station No. 3 to replace non-functional swing check valve. This was discussed with Council at the work session on October 2, 2000. Item No. 7 (Proiect 0007) An additional 96" manhole was constructed to facilitate the transition from arch pipe to round pipe. A short section of arch pipe was needed to avoid a conflict with other utilities. Item No. Item Description Unit Quantity F & I Loop detector L.S. 1 $ 2,750.00 Sanitary sewer repair L.S. 1 $ 6,330.15 Water main repair L.S. 1 $ 734.00 Replace gate valve L.S. 1 $ 2,665.45 Hydrant extension L.S. 1 $1,100.00 Install 24" gate valve L.S. 1 $ 6,090.00 96" MH Type F with casting Ea. 1 $ 7,415.00 Unit Price Total Price $ 2,750.00 $ 6,330.15 $ 734.O0 $ 2,665.45 $1,100.00 $ 6,090.00 $ 7,415.00 TOTAL CHANGE ORDER NO. 2 $ 27,084.60 CITY OF COLUMBIA HEIGHTS CONSTRUCTION PAYMENT VOUCHER ESTIMATE NO. 6 (FINAL) DATE: May 23, 2001 PERIOD ENDING: December 31, 2000 CONTRACT: 2000 Improvement Program PROJECT NO: ZONE 4 - Street Rehabilitation Pro|ects TO: HARDRIVES, Inc. 14475 Quiram Drive Rogers, MN 56374 (752) 428-8886 A.1 Original Contract Amount: 0002 ............................................................. $805,806.63 A.2 Original Contract Amount: 0007 ............................................................. $394,594.91 B. Total Addition (Change Order Nos. 1, 2) ........................................................ $58,246.40 C. Total Deduction ....................................................................................................... $0.00 D. TOTAL CONTRACT AMOUNT .......................................................... $1,258,647.94 E. TOTAL VALUE OF WORK TO DATE ................................................. $1,256,510.19 F. LESS RETAINED (0%) ......................................................................................... $0.00 G. Previous PaYment(s) 1-5 ............................................................................ $1,145,935.35 H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER (6) ........... $110,574.84 I. TOTAL PAYMENTS INCLUDING THIS VOUCHER ........................... $1,256,510.19 APPROVALS: Pursuant to our field~ observations, I hereby recommend for payment the above stated amount for worl~pe0formed/through December 31, 2000. Signed by: tyx ~ May 23, 2001 ~//vln H~Ul~n~Pu~blic WorksX'gireetor Date Signed by: HARDRIVES, INC. Date Signed by: May 29, 2001 Gary Peterson, Mayor Date Signed by: May 29, 2001 Walt Fehst, City Manager Date CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2000 STREET REHABILITATION CITY PROJECT NUMBER 0002 AND 0007 May 29, 2001 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Hardrives, Inc. The work consisted of full street reconstruction, partial street reconstruction, mill and overlay, with related or special utility construction/replacement. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE (0002) $ 805,806.63 ORIGINAL CONTRACT PRICE (0007) $ 394,594.91 CHANGE ORDERS (0002) $ 50,831.40 CHANGE ORDERS (0007) $ 7~415.00 FINAL CONTRACT AMOUNT $1,258,647.94 FINAL WORK APPROVED ALL PRIOR PAYMENTS 1,256,510.19 1,145~935.35) BALANCE DUE $ 110,574.84 Sincerely, C~~EIGHTS CITY COUNCIL LETTER Meeting off 5/29/01 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: p L,c DEMOLITION OF TWO RESIDENTIAL STRUCTURES DATE. 5/22/0~ DATE. ~ FROM TWO CITY LOTS - 4542 WASHINGTON STREET AND 1307 42m~ AVENUE Background: For Flood Mitigation purposes, the City has acquired one residential property at 1307 42na Avenue and will be closing on the property at 4542 Washington Street June 1, 2001. Each property is a single-family dwelling unit with a detached garage. The mitigation plan requires removal of all s~a'uctures fxom the properties, with site grading to create a small overflow area, and storm sewer extended to the front of each property for drainage. Analysis & Conclusions: A site plan is aRached for informational purposes depicting the final site grading and storm sewer extension for each property. This work will be bid with the Zone 5 street work and Racked under separate project numbers for MNDNR reimbursement. The structures are in poor condition and an inspection by a house mover indicates that they would be unlikely candidates to move due to thc frrst fioor condition (uneven) and no egress from the lower level The garage at 1307 42"0 Avenue could be moved, but it would require work as the roof is sagged and the masonite siding needs repair. The garage at 4542 Washington is dilapidated and should be demolished. Staff is proposing to publicly advertise for the demolition of structures at both properties rather than aRempting to move them. It is estimated that demolition, removal of the foundations, fill, removal of driveways and rough grading would cost $10,000 -$12,000 for each property. This work qnalifies for reimbursement (50%) under the existing grant the City has with the DNR. The garage at 1307 42"d Avenue could be advertised to be sold and moved offthe site. Recommended Motion: Move to authorize staff to seek bids for the demolition of two residential structures at 1307 42"a Avenue and 4542 Washington Street. Recommended Motion: Move to authorize staffto seek quotes for the sale and moving of the garage at 1307 42"a Avenue. KH.'jh Attachment: Site grading plan COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ ~ /~ ~ { 'Z~ PUBLIC WORKS ITEM: RESOLUTION ACCEPTING BIDS AND BY: K. Hansen~--x BY: AWARDING CONTRACT FOR ZONE 5 STREET DATE: 5/23/Ol~2ff_f.~~ DATE: REHABILITATION PROJECTS Background: On March 19, 2001 the City Council ordered the s~:eet and utility improvements in Zone 5. Plans and specifications were prepared and advertised for bids in thc Focus on April 19, 2001 and in the Consm~ction Bulletin on April 13, April 20 and April 27, 2001. Fifteen contractors or suppliers requested copies of the bidding documents. Three bids were received and publicly read aloud at the May 23, 2001 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. Analysis/Conclnsions: Palda and Sons of St. Paul, Minnesota submitted the low base bid, in the amount of $1,192,771.30. As indicated on the minutes of the bid opening, only $45,916 separated the next bidder from the low bidder on thc base bid. Alternate bids were received for 1) Substituting HDPE for RCP storm sewer pipe material; 2) Residential driveway construction on private propc~y; 3) Storm sewer work on 40~ Avenue west of McKinley; and 4) Replacing 240 lineal feet of 8" (or < 8") sanitary sewer pipe with 10" pipe on 434 Avenue, east of Quincy. Thc low bid was under the Engineer's Estimate presented at the Improvement Hearing by 17.5%. Staff is recommending accepting Alternate 1 that provides a cost savings of $11,908. Alternate 2 provides unit pricing for residential driveway ~placement as has been done in previous street zone projects. Alternate 3 replaces CMP pipe and realigns the storm sewer at the 48" discharge pipe to Silver Lake on 40t~ Avenue, west of McKiuley. Alternate 4 corrects a constriction by replacing an 8" with a 10" trunk sanitary line east of Quincy Street on 434 Avenue. Based upon the low bid from Palda and Sons, staff is recommending contract award of the base bid with alternates 1.4 with the following funding sources: Base Bid Alternate I Alternate 2 Alternate 3 Alternate 4 Street Construction Infrastructure Fund $229,385 Capital Improvement Projects $475,452 Fund (Assessments) $2,498 Utility Construction Water Construction Fund $184,609 Storm Sewer Construction Fund $135,511 Sanitm-y Sewer Construction $91,463 City State Aid Maintenance $1,717 (-11,908) $43,036 $17,252 $19,583 Jackson Pond Fencing/Landscaping $74,634 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 5/29/01 AGENDA SECTION: BID CONSIDERATION ORIG]31ATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTION ACCEPTING BIDS AND BY: K. Hansen BY: ~/~ AWARDING CONTRACT FOR ZONE 5 STREET DATE: 5/23/01 DATE: REHABILITATION PROJECTS Continued - Page 2 As previously discussed with the Council, the Jackson Pond Fencing and Site Landscaping was included in the bidding documents as Project 0009. The work including removal of the existing fence and screening on the east side of the pond, installing new vinyl coated chain link fence, installing vinyl slat type screening on the east side of the pond, and installing various shrub and plant material on the north and south sides of the pond. The engineer's estimate for this portion of the work was $30,000. Because the bids for this portion of the work approached $75,000, staff is recommending rejecting this project under the Zone 5 Contxact, and re-bidding the work as a stand alone project to obtain better bid prices. Recommended Motion: Move to waive the reading of Resolutinn No. 2001-41, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2001-41 accepting bids and awarding the 2001 Sheet Rehabilitation Projects in Zone 5, Project No's 0017, 0018 and 0102 to Palda and Sons of St. Paul, Minnesota in the mount of $1,192,771.30 based upon their low, qualified responsible bid and accepting Alternate 1 for HDPE storm sewer pipe for a deduct resulting in a revised base bid of $1,180,862.83; and Alternate 2 (unit price basis) for residential driveway coustmctiun; and Alternate 3 for storm sewer work on 40t~, west of McKinley in the amount of $60,288.30; and Alternate 4 for sanitary sewer work on 43~a Avenue east of Quincy S~reet in the amount of $19,583.55; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Recommended Motion: Move to reject the bids for Project No. 0009, Jackson Pond Fencing and Site Landscaping, reducing the conlract award for the Zone 5 projects by $74,634, for a revised contract amount of $1.106.228.83, and authorize the City Engineer to re-advertise this project separately. ICU:jb Attachments: Bid Opening Minutes Resolution COUNCIL ACTION: RESOLUTION NO. 2001-41 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 2001 STREET REHABILITATION PROJECTS IN ZONE $ CITY PROJECTS NO.'s 0017, 0018 AND 0102 TO PALDA AND SONS INC. OF ST. PAUL, MINNESOTA WHEREAS, pursuant to an advertisement for bids for City Project Numbers 0009, 0017, 0018 and 0102 Street Rehabilitiation Projects in Zone 5, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Bid Bond Base Bid Alternate I Alternate 2 Alternate 3 Alternate 4 $% (Deduct) (Add) (Add) (Add) Palda & Sona Ok $1,192~771.30 -($11~908.47) $2,498.00 $60,288.30 $19~583.55 Hardrives Ok $1,238~496.00 -($10~300.00) $9~319.30 $65,757.80 $22~526.00 Midwest Asphalt Ok $1,405~154.06 -($10,156.70) $2,876.50 $68,556.70 Nobid WHEREAS, it appears that Palda and Sons, Inc. of St. Paul, Minnesota, is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Palda and Sons, Inc., 1462 Dayton Avenue, St. Paul, Minnesota, in the name of the City of Columbia Heights, for 2001 Street Rehabilitation Projects in Zone 5, City Project Numbers 0017, 0018 and 0102, according to plans and specifications therefore approved by the Council, accepting alternate bids Numbers 1, 2, 3 and 4. The bid for City Project No. 0009, Jackson Pond Fencing and Site Landscaping is hereby rejected and the City Engineer is directed to readverfise this project separately. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. The projects shall be funded with State Aid Maintenance Funds, General Funds (Infrastructure and Assessments), Sanitary Sewer Construction, Water Construction, and Storm Sewer Utility Construction Funds. Dated this 29z day of May, 2001. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Wednesday, May 23, 2001 at 10:30 a.m. City Project No. 0009, 0017, 0018 and 0102 2001 Street Rehabilitation Projects in Zone 5 Pursuant to an advertisement for bids for City Project No's. 0009, 0017, 0018 and 0102, an administrative meeting was held on May 23, 2001 at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Neil McLeod, Midwest Asphalt Boyd Paulu, Elk River Concrete Dave Mester, Neenah Foundry JeffAthman, Palda and Sons Don Hall, Hardrives, Inc. Jim Thompson, Hardrives, Inc. Kevin Hansen, Public Works Director/City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder Bid Bond Base Bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 5% (Deduct) (Add) (Add) (Add) Palda & Sons Ok $1,192,771.30 -($11,908.47) $2,498.00 $60,288.30 $19~583.55 Hardrives Ok $1~238,496.00 -($10,300.00) $9,319.30 $65~757.80 $22,526.00 Midwest Asphalt Ok $1,405,154.06 -($10,156.70) $2,876.50 $68,556.70 Nobid ~Respectfully sub~/~ Public Works Secretary CITY COUNCIL LETTER Meeting off 5/29/01 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: ~/~- \7 PUBLIC WORKS ~./ ITEM: APPROVAL OF RESOLUTION AND AWARD OF BY: K. Hansenx t~2~C-3 BY: SEAL COATING CITY PROJECT #0101 DATE: $/22/01 ~-~/ DATE: Background: On March 26, 2001, City Council authorized staffto seek bids for the seal coating project. This is an annual maintenance project to help preserve the integrity of thc local streets. Plans and specifications for seal coating were advertised for bids in the Focus on April 26, 2001, and in the Constmetiun Bulletin May 4 and May 11, 2001. Four contractors requested copies of the bidding documents. Four bids were received and publicly read aloud at the May 22, 2001, bid opening. A copy of the bid tabulation and bid opening minutes is attached. Analysis/Conclusions: The low bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the mount of $46,884.50. The seal coat cost is less than the estimate presented at the public improvement hearing. Overall, seal coating costs have decreased 27% compared to last year. Although the cost of the aggregate has increased from $18.00 per ton to $24.10 per ton, the cost of the asphalt emulsion decreased significantly from last year's high of $2.40 per gallon to $1.25 per gallon. Recommended Motion: Move to waive the reading of Resolullon No. 2001-40, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2001-40 accepting bids and award the 2001 Seal Coating Project #0101 to Allied Blacktop of Maple Grove, Minnesota, based upon their low, qualified, responsible bid in the amount of $46,884.50 to be appropriated from Fund 415-50101-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachment: Bid Tabulation Bid Opening Minutes Resolution COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Tuesday, May 22, 2001 at 10:00 a.m. City Project No. 0101 2001 Seal Coat Program Pursuant to an advertisement for bids for City Project No. 0101, an administrative meeting was held on May 22, 2001 at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Pete Capistrant, Allied Blacktop Kathyjean Young, Assistant City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder Total Bid Allied Blacktop Pearson Bros. Astech Bituminous Roadways $46,884.50 $46,912.50 $51,392.50 $51,981.85 Respectfully submitted, Joanne Baker Public Works Secretary RESOLUTION NO. 2001-40 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR SEAL COATING PROJECT, #0101 TO ALLIED BLACKTOP COMPANY WHEREAS, pursuant to an advertisement for bids for 2001 Seal Coating Project #0101 bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Allied Blacktop Pearson Bros. Astech Corp. Bituminous Roadways Base Bid $46,884.50 $46,912.50 $51,392.50 $51,981.85 WHEREAS, it appears that Allied Blacktop, 10503 89~ Ave. No., Maple Grove, MN is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Columbia Heights for 2001 Seal Coating Project #0101, accord'm# to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lower bidder shall be retained until the contract has been signed. o City Project #0101 shall be funded with approximately 25% City funds and approximately 75% by assessments. Dated this 29th day of May, 2001. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of May 29, 2001 AGENDA ORIGINATING CITY SECTION: /~./~_,,~ DEPARTMENT: Fire MANAGBR NO:/'at'] APPROVAl_ ITEM: Re-Issue Rental Housing License after BY: Dana Alexon BY: ~'~.~ Renovation DATE: May 17, 2001 DATE: NO: The matter of the revocation of the license to operate a rental mt(s) within the City of Columbia Heights against Greg Heinen regarding rental property at 1020 44~ Avenue for failure to meet the requirements of the Residential Maintenance Codes has been resolved. The above-mentioned owner has paid all fees due. RECOMMENDED MOTION: Move to issue a Rental Housing License to Greg Heinen to operate the Rental Property located at 1020 44tb Avenue in that the provisions of the Residential Maintenance Code have been complied with. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 29, 2001 AGENDA ORIGINATING CITY SECTION: DEPARTMENT: MANAGER t~I ~ ]~ ~ ~ Fire APPROVAL NO: ITEM: Establish Hearing Dates BY: Dana Alexon BY:~ff~ License Revocation, Rental Properties NO: DATE: May 22, 2001 DATE: Revocation or suspension o f a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Robert M~kulak' ............................................................. 228 40~ Avenue NE 2. Oevering Oranzo ........................................................... 3933-3935 Ulysses Street NE RECOMMENDED MOTION: Move to Establish a Hearing Date of June 11, 2001 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Robert Mikulak at 228 40~ Avenue NE. RECOMMENDED MOTION: Move to Establish a Hearing Date of June 11, 2001 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Oevering Oranzo at 3933- 3935 Ulysses Street. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 29, 2001 AGENDA SECTION: l~. tilt ORIGINATING DEPT.: CITY MANAGER NO: /'~-IlO License Department APPROVAL ITEM: L,eense Agenda BY: Shelley Hanso~. DATE: J~4 NO: DATE: May 24 2001 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the May 29, 2001 City Council meeting. The agenda consists mainly of applications for contractors licenses. You will also note the liquor license for the operation of a beer garden in Huset Park in conjunction with the Lions Club Jamboree June 20-24, 2001, has been recommended for approval. The Club has requested the fee of $500 be waived as has been done in previous years. At the top of the license agenda you will notice a phrase stat'mg *~Signed Waiver Form Accompanied Application~. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for May 29, 2001 as presented and to waive the $500 fee £or the Columbia Heights Lions Club. COUNCIL ACTION: TO CITY COUNCIL May 29, 2001 *Signed Waiver Form Accompanied Application 2001 BUSINESS LICENSE AGENDA APPROVED BY BUILDING OFFICIAL CONTRACTORS *Rayco Contraction *Brown's Contracting *Cities Home Improvement Co. *Latuff and Sons *Dave Perkins Contracting Inc *Metro Intercon Inc. *Riverview Plumbing LICENSED AT 3801 5th StNE 4003 Quail Ave No. 640 Mendelssohn Ave No. 4031 Monroe St NE 14230 Basalt St NW 15686 Heywood Ct. PO Box 387, Elk River FEES 50.00 50.00 50.00 50.00 50.00 50.00 50.00 POLICE DEPT SINGLE EVENT CLUB ON SALE BEER *Columbia Hts. Lions Club William Karol, Pres. Hnset Park-Jefferson Bldg June 20-24, 2001 In conjunction w/Jamboree REQUEST FEE BE WAIVED ($500.00) license agenda COLUMBIA HEIGHTS POLICE DEpAR M q 8 2001 TO: FROM: SUBJECT: Randy Schumacher, Acting Director Community Development Department Thomas M. Johnson, Chief of Police Temporary On Sale 3.2-Beer License DATE: May 18, 2001 The Columbia Heights Police Department has completed a background investigation of Mr. William Dale Karol and Associates, d.b.a. Columbia Heights Lions Club, 530 Mill Street N.E., Columbia Heights, Minnesota. Mr. Karol applied for a temporary on sale 3.2-beer license. The department has checked the criminal history of Mr. Karol and his associates. We have checked our local files and with the law enforcement agencies in the jurisdiction where they have resided. We fred nothing that would preclude them from being issued a temporary on sale 3.2-beer license for the Jamboree June 20-24, 2001. It is the recommendation of the Police Department that a temporary on sale 3.2-beer license be issued to Columbia Heights Lions Club. The dates for this temporary license would be June 20-24, 2001, and the location would be for Huset Park. This approval would be contingent on all required insurances being current and in place and all taxes being current. TMJ:mld 01-083 BRC I::']:NA!'!C];AL Ii!iY;E;'T'E]"I 0'.'~,/~:~:472001 11: ;t.?: 10 !::'iJl'.l:O !:;.'IECAF': I::' UI"IB D Ei~!!;C!:;.' :1: I::'T I 0 :i. 01 (3IE N E]:;.'AI... 201 C'OMIdUIq]Zf'Y DIEVIEI...OI::'MIEIWf' I::'UI'-ID 202. AhlOKA COUt,tTY CI)BG 203 I::'ARI(V:[E:U MII..I...A I,IOR'f'H 204 !ECOi'-ICd't];C DIEVtEI...OI::'MIEI,IT AL.r'f'H 217. STATE AID MA]]'-ITE]*!AI*tCE; 2]3 f::'At:~KV]:IEW VII...l...fi SOUTH 2:25 C A B L.E '¥'E L E V ]1] S ][ 01,t 235 RE]'.tTA!.. 240 I... ;[ B R A R Y 250 COL HGHTS AFTIEI:I SCHCK]L. IEt',tI:;Xf; 278 JUVIEIqZI...IE JUST]:CE GI;:AIWf' 279 COPS: SCHOOl... 40]. CAI::' I TAI... ! MI::'I:;:OVIE ME:N TS 402 STATIE AZI:D COI,IS"f'RLIC"f']ZON 412 CAP];TAI... ]]"IF:'I:;~OVtEMIENT PARKS 4] 5 CAPITAL. ]]"!F'ROV!EMIENT - I::'IR 43:i. CAI::' IEQU][I::' I:~IEI::'I...ACIE'"GIEI'IIEI:IA1. ~!~<) :i bJA BER UT ]]... ]] TY 502: SIEUER U'f'IL! TY S()3 RIEi::'USIE FUI'ID 604 S'f'OI:/I! SIE~IEI:;: UTTL.]Yf'Y 609 I...I QUOR 653 S'f'OI:IM :ii;IEWIER COIqSTI:~UCT.. I::'UI,ID 70! CIENTt:;:AL. GARAGE: 720 DATA i::I:IOCiESS ]: NG 880 I::'ERM ]: "f' SURCHAI:;:GIE 88:!. COIqTI:;~ I BU TIEB 1::'1:;;0 J IE C T S -I:;;iE C 811~4 ]] hlSURANCE 885 IESCI:;:OW 887 I::'t...IEX BfEI'tEt::'];T Tl:il.J:iiFY I::'I. Jt',!D '!"OTflL AL.L t::'UIqDS BANI< I:;flECAI::': 'f'O'¥AI.. ALL BANKS Check t"lis to r;/ I) I i~;BUi:;,'SE] Mi!ii hl'T' S 67,35:3 .. 82 I, 898 II 73 14,5:1. 5.00 24, :1.26 ,. 00 11 , 73:1. ,. 77 5, ;I. 32.07 36.97 16,305 ,, O0 2.8~':; ,, 62 S?., 980.74 42,576 .. 88 99,309.89 20,297,, 5() 52, :1.45.68 102,978.25 89 .180 185 :, 629 ,137 6,876 ,, 34 102 ,. 18 28. 462,, 50 6, :1.66 ,, 35 68.935,,42 206,558,,05 500,000 ,, O0 1, ].40,, ;'~5 467 :l 5()3., 84 467,503 Il 84 467 :, 5(X¥; Il 84 05/2472.00:L 1:1 GL. 540R-V06.2'.7 !" A :~L:."'" 1 ·., /'(, t .~;I-'11::.[.; K NI..31~'I))) IE I:~: AMOL.IN'T ). ~.. I.t I.... C I'-!E~C K :[ IgE-) AE)COtjlq"f B A K K E N / C H E I:~ Y I... BEZI. t. BO'( C:C~F;.fi::'O I:;~A "F ]~ 0 N .,ANy .1~ COUNTY SHEF~]]::'I::"E; .... "" · I .NV.I...1::. ,L~Y WILDE W]]qDOW < ....... E¥~(~L.E~ W]ZNE ")OMF:'ANY GF;.:]:E')GE;'"'COCd::'EZF~ & CO KIEbINE:DY/DONAI...D ME D ~1: C :[ NEZ L.A KIZ T' Z L JR ~h~ DEF:'T { ~" ""'~ ' ' TOOL.. s~' F' E~'r E: R S E)N/C:A R L. EZ EZ N F:'ETTY "*'' ~ i..:~H .... JOANNE BAKE F'EZ'FTY C:ASH .... MARY ,WL ,. C:OMI~IL.II',K[ C:A T i 0 N S ROE; ]: N/AF~NC] SCHM Z DT/W Z L.L. :IZ APl V EZI:;: Z[ Z 0 lg W .L ! ~ I . L I . ~, ~ W I ~ 0 R G / F:' R E D XCEZL. IENIEI:;tGY (N ~ F') AF:T'I NITY P! .US F:'E:DIEF;:AL. CR AF'f?;CME ..':.E]...',"A ~,~ .~l '"~ .... F'Z[F~ST COMMIJNITY CRE~DIT U MN C:I'1ILD ::;~ Fq::'OFE'F F:'AYME]"FT 92229 6:i 5 ,. 15 922:30 :~6 .. 6('!) 92231 5 ~, 173 .. 74 922~32 70., 26 92233 375 .. 84 922~:;4 20 ,. O0 92235 2,598 .. 00 922'.36 15 .. 98 92237 14 .. 00 92238 1,3:1.7 .. 90 922:39 19,858., 80 92.2~40 E~9.93 922.4:1. 96 .. 58 92242 799., 63 92243 5,454.50 92244 201... 70 92245 160.0() 92246 309 .. 39 922~7 128.77 92248 b3 ,. 30 92249 752.. 50 92250 :3,339 .. 00 92251 10,042..00 92254 19 .. 93 92255 9,299..83 92256 478 .. 40 92257 :1. E~3.86 92258 85., 0:1. 92.259 :1. 55.82 92260 4,867 .. :34 922:61 :1., 594.86 92262 250 .. O0 92263 96. :~. :1. 92264 17 ,, 93 92265 :l. 50.00 92266 98.24 92267 47,.79 92268 13,5:1.8.96 92269 584.77 92270 :1. ~, 0:1.6 .. 99 92271 4,288. O0 92272 2,030 .. O0 92273 ].1,402.. 54 92274 794.00 92275 829.76 BF~'C F']]',!ANC];AI.. ~YS'T'E]~I CITY 01::' [~OI...L.IME~]~A 05/'2~'?'?00:1 ! ! [~i!... 540R-V06 .. 2.7 PAGE 2 Check History 5/29/0~1. COI..IIqC ]].. BAN K VIE I'..I D 0 l:i: [i)l-.lli~i (].~ I( I'.IU M BIE I:;t AMOUNT BANI( CI--IIZ[]K]H'.IG ACCOUI'.I'T !~-ICI::'E]:;:S (3t:~CIUt::' I...II::'tE ZIZhlS 39 OI:;:CHAI:;:D TI:;a..IST COI~tF'ANY F:'IERA I:,W~:M!~;i)IEII.I.I. :ii}CIfOI..ARSHIF:' I::'UN I:;:t~H..I]]ASTAI:;: fEI*!F:'tll. OYtEEBIEIqlEI::l UI'-.11 ON 49 !Jill ]¥1'E D WAY V A N T A G !E P 0 ;t; !'q T T R A N S I::' IE R .... W!EI..L.S I::'ARGO .... I::'AYITOI...I... AC W! DE]::'AI:iTMIZIq"!" 0t::' I:;:IEVIENLItE MADDEN IqOR'THIEAST STATIE BANI( WI;DIE OF'fEN WIE~iT I'IIETWOI:;H(~ Al' & T COI'.Ii~;UMIEI:( I...IEASIE ATHL.iET I C: OUTI::' I TTIER!~; B~ K I(IEI'.I/CHIERYI.., BANYON t)A'TA BEI..I..BOY BAR SUI::'I::'I...Y BIEI..I.,BOY COF;:!::'OR~T 101'.1 f::dEl:/G/D AIq ]: iEI...L E M CAI:;:BON I NC COCA-COL.A COLI/MB]:A t-.IIEIGHT~i~ T'RAIqt:~il::'O DAVIES SPORT SHOI::' !:) :1: R :1: R/I:~A :!: ZA D 0 LIGI.-IIE F:T Y / E:I..!E AN017 A !E i)f..UN D / D 0 R ! !'.-I:()A iEt..IECT:I:ON SYS'¥'E:M~ & SOI::'T~ [-iAI:,:E; KIE / B RIE NI) A GIEFIU :1: NIE I::'~l:;t '¥ ~i/N AI::'A i!AB :1: !'~IC IBM C OI:U::'OI:IA T' :1: OIq JAY COOKE: STATIE I::'ARK i..A I::'1.,. UtE I:l/l:~ AIq D :1: !.. A FtD WIEI. IR / K EI...L. Y MAGNUSON/WARFUEI~I MARK VI :I: I) :l: ~'l' ., ME]'~!ARDS CASHWAY I...UMBIEFI-I::' MI~CTROCAI..I... - AT'T MN MUN:I:CTI::'AL BIEVIERAGIE AS MN REC ,~.: I::'K ~SSOC I"IRt::' NIEI COI..LE:GE OF NYSTROM I::'/.lBl...:l:!~l..l:t:l'~l(:,:i COM!::'A 92276 306 .. OO 9;:~277 6,605 ,. 38 92278 105 ,. 00 9:~7279 25,136 ,, 5~ 92280 56 .. 25 92 ~5'.'i~ 1. 1,962 ,, 20 92 ~:8 ~-'~ d~()9 ,, 00 92;~8~f~ 35 ,, 00 92284 ~7.() 0 ,, O0 92285 15:1., 760 ,, 56 92286 :1. 17; ,. 77 9228? ~:'f;i~'~ ,, 36 92288 500,000 ,. O0 9~287 9 , ;~¥79 ,, 8:.3 92290 320 ,, O0 92~9:1. 47 ,, 82 92292 5 9229;3 53 ,, :1. :1, 9~:294 I, 408., 07 92295 27 ,, 34 92296 :I. 2,990 ,, 46 92297 3 ,, 99 92:~98 137 ,, 50 92299 37 ,, 60 92300 109 ,, 87 9230:1. ::;92 ,. O0 923()~:~ 255., 60 92307; 4. ,, 50 92304 104 ,, 50 92305 5, ~1:7:1. ,, 20 92306 381 ,,66 92307 ?.49 ,, 96 92308 235 ,, 78 92309 57 ,, 47 92310 6,100,,00 923 ;I. ]. :1., z~28 ,, 85 92312 20., 00 923 :l.i'~ 45 ,, 00 9231 ~:! :1. 1 ,, 99 923:1. 5 :1.94 ,, 923:1. 8 5 ~, 9:1.6 ,, 30 923:1.? 6 ,, 923:1.8 95 ,, :1. 5 92319 :1.0,000., O0 92320 :1. , 030 ,, O0 92:517 :I, :1. 28 ,, 65 92322 5 ~, 065 ,, 29 BRC F:ZNAhK%[AL SY,~iY¥'EM CZ[TY OF:' COL..UFIBZA 05/24/"2001 ~11 GL, 5.qOFL'-V06.27 F:'A())E~ 3 Check I.-hL s'l~o r y 5/29/01 COUNCIl., B A N !< V EZ N I) 0 FL' CHECK NUM Blii]:L' AMOUN'T' BANK CHEX:)I<]:N(Z-; ACCOUNT PAU,'-i;'FIS & '~'~i;OhlS F:'EZI:;~F'E)F;~MAhK]E~ OF:'F']X];E F:'AF;'EF;,' F:'IETTY CASH .... JOANNIE BAI(IE F:'E;TTY CASH .... t(ARIEIq MOEI...I.. I::'HIL.I..];PS W:I;hlEZ & SI::'tF;CI;'TS I::'1:;: I OF;~ (;)UA[..]/'f'Y f. gZ[NIE & SI::'];F~]:"f'S RE]...IANT IENEF~C;Y M];NNE;EiASC S TACHOWS K ]:/AI..Y :[ N SLJF'!ER ];[]R lin I VEF;::E;]:TY I"IE: ]: C')H'f'S XCIEI. E]',IE!:;:GY (hi E; F;') Y OL.IhlC')/KATHY A(]IE I"!A R D WAI:;;IE ADAM '(i; F:'E;~i;T CONTF~OI_, ZINC AL,! ~i;AI::'IE F']:F;tE: & StECUF;:]:TY ALL SA:[Iq'TS BRAND D:[STR:I:B AMIER ! F:'l:;t :i: ANOKA CTY .... CIENTF~AI.. CC)MM ASF:'E]'.! i::'UY~L.]:SI"It~]:;'.S II'.IC: ASSC)C COIq~;TI:~UCT]:(:)N F:'UBi. I AE;%OC C)I:: METRO MUN]:E::I:I::'AL BAKIER & TAYI..OI:~ CC)I'.IT., ~;[ZI:~ Y:Ai'::ER & 'T'AYLOF;: 1ENTE]:;STAIN BARNA GUZY & S'f'IEF:'F:'E:N I.TD B~-F"f'IEF~Y C :[ T'Y BF ]:/WOODI .AI<I~: SAI'.1:1: "f' A!:;tY 'ECI:TI_,IHihK:)US RC)ADWAYS ~ :[NC )B 00 I< M IE I'.I I 1'-t C /"f' !"!IE BF;X:)DARI" ~31:::C)W ht I I',IG - F:'E: F~ F;: ]: ~ I NDL.IE;'T'R I C A D D / E]'.K:~ I I'-IE]~]:;t ]: N(? SUF:'F:'LY C(~MF:'BtEL.I... t::'IET CO.. CAI:kD ]:NAt.. SIERV:[ CIES CATCO PAR'f'~F; SIERVICE C::tENTE]:;: F:'(]F~ IEI',IE]:~C')Y/EIqV:[F~CI CI"IIE;AGO t... A IdE~; C:I:C')NA BE]-I~VIOF;t~L.. HE:ALTH CITY W]:Dt~: I...C)C:KE;M]:TH]:NEi COCA-COLA BOT'f'L :[ NC~ C;Ot..LIMB]:A I-'E]:GHT:~ RIEhlT~L. CC)MM CEZIqTIEF~ (:;(]MC~ I..UBE: & COIqlqE:L..LY ]:hlDU~TF~]:AL IEL,E:C COI'.ITII',IE]'..ITAL SAF:'IETY IEQLJ]:I::' 92323 121 ,, ,,')6 9232.4 6'~3::5 ,, i72 92325 7:L ,, 91 923~?:6 97., 5:1. 92327 2,371 .,85 92328 577 .. 03 92329 6,633.. 34 92330 8, :.':; 85.9:1. 9233:1. 5,775 .. O0 92332 :L 94., 24 92333 350 ,, O0 92334 250 ,, O0 92335 9,417 ,, '7:1. 9233.5 390., 38 92337 15:1. ,. 210 92339 145 .. 00 9~%34() 8 :!. 7 ,, O0 9234 ! 65 .. 34 92342 ';;' 20 .. O0 92343 20'2 ,, 50 92344 855,.75 92345 30 ,, O0 92346 2,260 ,, 75 92347 8.87 9234~ 14,880 ,, 12 92349 :~ 7 ,, 03 92350 33.9:L 92351 102,670,, 51 92552 873 ,, 05 92353 :L24,, !2 92354 50 ,, 2.4 92355 40,,00 92356 19:L ,, 70 92357 40 ,, 22 92358 78 ,, O0 92359 24 ,. 78 92360 :[4,475 ,, 00 9236:L 2,742., 05 92362 532 ,, 53 92363 2.8 ,, 63 92.364 562.81 92365 137,,94 92366 7:1. ,, 89 92367 80 ,, O0 92368 :L 4 :L ,, 20 92369 130 ,, O0 BI:;.'(;; F']EF!ANC~ZAL S;YS'¥'IEM C]YT'Y OF: COLUMBIA 05/24/':T!00:1. :l.:J C::hec:k I'Ji?~'.or'y' [-)L5401:;.'.....VO~,.,27 I:;'A(3!ii: BANK VENDOR CI"Iti~:C K NUMBE:FL' AMOUN'T BANK CHE:C:KZN[3 ACCOUIq'[' CI:;'JE,fi;T VI!EW LIJTHE]:;:AN HOME: CYS [) A 1'4 K A DANKA Ot::I::'F:'ICHE: IMAC.:CI:NC.) CO DAV]:IES-.-.NORTHIEFUq WATIER WK EA[31.E bJZl'.lf~: CC!MI::'~NY E:AS'F ~;!i)E: BIEViEF;tAC.:iE: CO E].-tt..IE]::t & ~SS(3CZATE....F:'UBL:I:C E] !~:C"iRC)-...?IIECH ~C:C)F;dEBC)ARO E:ME~F~C}]:DEF~Y & MC)RE F:'I..AIqAGAN GAI. I..A[)MIE:F~ & C:OMF'ANY OF:' M GAl..ES GI~H',IU:!:t',II~: !::'AF;tT'.~;/NAF:'R AUTO G ]:I...BE]:TT MECH~N :I:C:AL G :1: t i.U N D C-)OI::'I..1E:F:~ S'T~TE ONE~:--CAL. I... ]: N GOVIZF~NI~IE:NT f::' Z NANCIE G I:;.'.I~[: [~]'q W A Y (3R]:C~GS-.-.COC)F:'IEF~ & CO HAI:~'VE:ST I::'A ]: NT !.-lIE ]: G H ]"(~ I--I1E RAI...D / T HIE l.-I 0 H 1~]'4 E; '['IEI !',!~ ]:NC !-tOMtE DIEF:'C)T ZCMA F'!:;:O~)UCT F:'UI..I::':[i...I..J"IIENT :[N[~YT'RUI'~IIEt',ITAI... RIE~;EAF;:C,H ]:I'.1 TF:'C F:'I:;: :I: NT ]: NG J R NE!...SC]N AND COMI::'ANY OtEi:['.I:;:Y"~; TI:;:A!'-I[~M]:(~;[~]:O!'q SE:I:;: .3C)HI'4(~;C)bl BROS, L:[QUCIF;~ CO,. ,3'C}HI',ISC)N I::'AF:'IEF;: & SUF:'I::'LY C I( MART I(A]"H F:'[JE]... C)]:L. SIEI:(V:I:(2E KE]EP I t'4C/FHtE t...A K[~: RE:STOF;~AT ]: ON LUBES LiNE ]:M :I:TIED M~D):)EN & AS(~;OC]:NTIES/I::F~AN MARK VI:I: 92370 12,098,, 9237:1. 25 ,, O0 92372 66.98 9~7373 27 ,, O0 92374 2:70 ,, O0 92375 392., 50 92376 4C, ,, 52 9:~{:377 :t., :!. 50 ,, 63 92,378 8,307 ,, 55 92379 560 ,, 00 92380 134 ,. O0 92':38 :I. 7550., 22 92382 :1. 50 ,. O0 9238:3 2 ~, 980 ,, 74 92.384 7;7; ,, 66 923;85 7~09 ,, 2. 5 92386 68,595 ,, 80 92387 59 ,, 96 92388 62 ,, 84 92389 :1,506 ,, 34 92390 60 ,, 58 9239 :l. 35 ,, 20 92392 415,.00 92:393 75 ,, O0 92394 130 .. 63 92395 4 , 394., 42. 92396 700., 50 92?.;97 :?:7 ,, 50 92398 7,129., 25 92399 :1,60 ,, :1.3 92400 94.4 9240:1. ].20 ,. 75 92402 349 ,. 89 92403 1,685,.06 92404 115 .. O0 92405 ~'h8 :t. ,. 48 92406 6, :1.94 ,, 03 92407 373 ,, 72 92.408 46,17 92409 987;., 36 924:1.0 51 ,, 89 9241:1. 35,499., 20 924 :L 2 :385 ,, O0 92413 2:45 ,, 85 924:1. 5 i?, 831 ,, 25 92416 6,605 ,, ::'. 5 Y'q:~:C F']ZNAh!C]]AL SYSTE]I*'I C];TY OF' COI..J..JMB]]A I..IEZIZGH'¥',?. 0 !':,/24,.¢200 ! 1:1 GL. 540R-V06 ,, 27 F:'AGIE 5 C!'~o c: k H :i. s'l:.o r y 5/29/0:[ COI. JNC ]; I... Viii:l',l:OOF: CHECK N(JMBEZF;: AMOUNT BAhIK CHE:C:I<:I:tqE:i ACCOUHT MC:F:'OA .... ME:I'.IAF;~DS CASHWAY I..UIdBEZF;,'-F: METRO COUN(:D:I... ENVII::,'OME:hlT I,'iE:TRCK:;ALL .--. ATT !'qlE"f F,'OF:'Oi.. ! T A h! C(:)UNE:! L. M :I:DWAY F: Ol:;t:O I"!I:f')WEST A(i;F:'H¢'d...T CO.. M :E L.LAI:;: liEI...E:V ATO F;~ M I h!I',!E:APOL, i ,S S A !2.J l"!]:lqhlE:SOTA DE:F'AI:;,'TI~llEHT OF' FIN DIEF:'"f' OF:' I::'UI-:~I,.:[C SAI::'IETY Mtq ):)IEF:"f'OF' i'llq I::'IRf!i:SE:F;"V]:C:E: (:;IEI:;,'T:[F:'IC M"I" ]: D :1: S T F;-: ]: BI.J T' :1:1'-11:3 I"-IIEE:I)HA,hl :OI,STF:I:(':~UTII"I(:~ C:O NOBt..E hlOF:TH STAF;,' ICE iqOF;,'TH ,~;'f'Al:;: :I:NTL TRUCK (]F:'F'I CIE DtEPOT OI....S 0 hi ' '!3 I::' I... I..J I"1 :(~4:1: tq (:') CIt',!VOY Ol:;,']:IEIqTAL f'I:;~AD]:NG C:CIMF:'AhlY F'A"CTON :[ N:O., t::'F;:ODUC:TE~ I::'AUST ]::i3 & PC SCI(.t.i'¥' I O!'.IS I::'IEt::'S l -COLA- 7 UP I::'!!]:!..L. IF',~E; LdlIq!E & P Z NNACI...E: D IS'f'R F':I: OhI[EIEI:;: F'OOI. S :[ DIE F'F;; I CIF;~ Ld ]: NE: QU]:CK,"i~]:I..,~./E]:;" IEXI::'F;dE,"L~S COI. JR F;tiEI. IAN"(' IEI',IIERGY I'q]:lqNE:GA,<i~C ROIJJE:KAI"II::' AS,"3OC]:ATIES INC ,"i;t"tll"lY ME:¥'AL.,"ii; :l:hIC ,<i~QUEIEGIEE I::'RO W]:I'.IDC~t.'-I Cl..lEA S"('I:(Ii: I CI"IIE I:;t ' S GuIq 'S suIq I::' U;((~I... ]: C A T ]: 01'.f ,"i;L,'F1ERIOF;: F'OR'O INC:.. ~i~Y ,"3 f'E]%:; SUF'PLY T A Y I.. 0 R T E CI"IOI... 0 (3 ]: E '¥ Ft:U (:') F;,'E IE N CI"IE M L A Lt.!lq TW!i'q Cl"fY AI:;tE:A L. ABOF;: MGM 'I"WIN CITY GAFhhGE DO01:~: CO VAtt. IEhl SAI::'E'TY SUF'F:q...Y COM VAN'"O-L ;E TIE VOl.. UNT!EE:R~i) 0!::' 924:1.7 35 ,, O0 924 :L 8 :L 78 ,, 27 9:;:~:4:1. 9 2~i?,, 462 ,, 50 92420 14.1.4 9242:1. 50,578 .. 73 92422 :L, :L 9:5.. 39 92423 538., 15 92424 128 ,. 28 92425 1:10 .. 36 92426 8,320 .. 00 9242'2 200., O0 92428 4:[, 673 .. 49 92429 135 ,. 00 92430 56,557,.89 92431 439 ,, O0 92432. :1. 4- :!.. 66 92433 637., 80 92434 :1. 3 ,, 74 92435 130.83 92436 :[39 ,, 50 92437 50., 29 92438 1:1,6 ,. 75 92439 43 .. 19 92440 625 ,. 75 9244:1. 2,030 .. 73 92442 :102 .. 00 92443 6.4:1.6 .. 61 92444 2:5 .. 50 92445 214.24 92446 296..93 92447 I, 802..01 92448 12 .. 25 92449 46 .. ! 2 92450 16,305..00 92451 33 .. 80 92452 145 ,. 85 92453 615 .. 83 92454 479 .. 40 92455 42,752.,00 92456 58 .. 72 92457 :[0 .. O0 92458 364., 23 92459 250 .. O0 92460 85., O0 9246 :I. 338., 39 92462 31 .. 86 92463 45., O0 ~({~I:;:C: J::*]~NAN*~'J'AI SY.(];'J"t:i]~'J C;i[TY 01::' C;OLJ. JMB]iA I*'JF:'T ,~) 5/'~:!4/" 200 :L :J.:L GL 540R'"'V06., 27 PAGE Chec:k I.-Jis to r'y '.]/29/0:L BAN I','.' V E J'..I ~) 0 J::,' C:HliliC K I"-!U M BIZ R AMOLJM'f' BANK CI'IEC:I<]iI"IG ACCOLJNT I.kl E ,S T Wlii].. D WIL. L.AMI~]"f'"I"I~] ]]I"IDU(,!~"I'RIE],"!~ IM W Z I...SC)I'-I DI!!iVEL. OI::'MENT bi I I"!E C~ Cq'd I::' A N Y/' "f' H I~i~ XC!!iTL. ENERGY (M S F:') 92464 93 ,, O0 92465 222,, 19 92466 346 ,, 72 92467 508. ~':~0 92468 :L 27 ,, O0 92469 17,,22 467 , 503 ,. 84 *** COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: May 29, 2001 AGENDA SECTION: Introduction ORIGINATING DEPARTMENT: CITY MANAGER NO: 5 - C CITY MANAGER APPROVAL ITEM: Appointment and Introduction of BY: Walt F ehst BY: Commissioners DATE: May 24, 2001 DATE: Karin Leishman, 2209 45~ Avenue NE, will be present to be introduced and appointed to the Human Services Commission, fulfilling a three-year term to April 1, 2002. David Mahoney, 3814 Reservoir Boulevard, will be present to be introduced and appointed to the Telecommunications Commission, fulfilling a two- year term to April 1, 2003. RECOMMENDED MOTION: Move to appoint Kafin Leishman, to a vacant term, on the Human Services Commission, which will expire in April of 2002. RECOMMENDED MOTION: Move to appoint David Mahoney, to a vacant term, on the Telecommunications Commission, which will expire in April of 2003. COUNCIL ACTION: COMPARISON OF OTHER CITIES ALLOWANCES FOR ACC. STRUCTURES City of Richfield · 1,000 sq. ft. maximum for detached structures · detached structure cannot exceed principal structure sq. ft. allow an additional 200 sq. ft. for attached if detached structure is 1,000 sq. fi. City of St. Anthony · Lots 7,000 sq. ft. or less allow a maximum of 35% lot coverage · Lots 9,000 sq. ft. or more allow a maximum of 40% lot coverage City of Robbinsdale Lot Width Max. size for a single building Total coverage of all ACC bldg. Incl. Attach. Struct. 0-49 ft. 800 1000 50-59 ft. 860 1060 60-79 ft. 920 1120 80-99 ft. 1000 1200 100+ ft. 1200 1400 In no case shall the floor area of an ACC building exceed 100% of the main floor area of the principal structure. Ci.ty of Crystal · No ACC. Structure can exceed 30% of the rear yard area · Don't treat attached garages as ACC. Structures. St. Louis Park · No ACC. Structure can exceed 25% of the rear lot area or 800 sq. ft; whatever is less. · Don't treat attached garages as ACC. Structures · Don't allow detached structure to exceed the size of the principal structure. City of Edina · 1,000 sq. ft. maximum for detached garages · Don't treat attached garages as ACC. Structures Brooklyn Park · 1,000 sq. fl. maximum for detached garages · ACC. Structure cannot exceed the sq. ft. of principal structure. · Allow forup to 1,500 sq. ft. offACC. Structure onlyiflot is one acre or more. 10. 11. New Brighton · If a property has attached garage space; detached garages cannot exceed 600 sq. fl. · If no attached garage, detached structure cannot exceed 1,000 sq. fi. North St. Paul · 1.000 sq. ft. maximum for detached structures · attached garages are not considered as ACC. Structures West St. Paul · 800 sq. ft. allowed for lots 75 feet in width or greater for detached garages · Don't treat attached as ACC. Structures Golden Valley · Allows for a maximum of 1,000 sq. ft. of accessory structure including attached or detached · Detached structure cannot exceed the principal structure in size H:\Tim2001\Garage Structure Comparisons CITY COUNCIL LETTER Meetinl~ off Ma)' 29, 2001 AGENDA SECTION: Items for Consideration ORIGINATING DEPT.: CITY MANAGER NO: /J -/q' I Community Development APPROVAL ITEM: Second Reading, Ordinance # 1428 BY: Tim Johnson BY:/~..~. ~. ~ NO: Zoning and Development ordinance DATE: May 22, 2001 Issue Statement: This is a request for the City Council to consider adopting a Zoning and Development Ordinance (# 1428) that will replace the current Zoning Ordinance (# 818), in order to appropriately address land use and development issues. Background: As you are aware, the City of Columbia Heights has been involved in an extensive process to update the City Zoning Ordinance over the course of the last few years. This has required numerous special work sessions and regular meetings of the Planning and Zoning Commission to assure the ordinance was reviewed in its entirety. The current Zoning Ordinance was last rewritten in 1974, and needs to be updated in order to adequately address recent development and redevelopment issues. Planning staff and the Planning Commissioners are confident that the proposed ordinance addresses reasonable standards that will help to enhance and protect appropriate land uses in Columbia Heights. Analysis: The Zoning and Development ordinance proposed has been rewritten with the concept of promoting and enhancing what we currently have. The proposed ordinance incorporates provisions from the existing ordinance as well as provisions developed from other model ordinances. The Planning and Zoning Commission reviewed each section individually with the goal of obtaining a workable ordinance that they felt was tailored with each aspect of the community in mind. The majority of the changes in this rewrite have to do with development standards relating to commercial and industrial districts. A highlights section of current standards and proposed standards was included in your prior packets for review. The Planning Commission and City Council recently held a number of special work sessions in trying to address questions about the proposed Zoning and Development Ordinance. At these work sessions a number of issues were raised, and staff has tried to adequately address the issues that were presented. At a former recent work session, staff was directed to add language for some minor changes to: Sign, Temporary definition (page 3-18); as well as a change to allow for up to eight square feet of portable signage (page 6-46). Additional language was also added to building design standards for specific construction materials to be used in commercial and industrial districts (page 6-40); as well as additional language regulating minimum separation distances for day labor employment agencies (pages 7-10, 7~11). A percentage has also been added to differentiate between stores that sell a combination of new and used merchandise, and those stores that primarily sell used merchandise (page 7-7). The separation distance for pawnshops has also been changed from 1,000 to 3,000 feet to remain consistent with other sections of this ordinance (page 7-14). Refer to pages 6-4; 6-37; 6-39; and 14-7 of which were discussed for possible changes. Please refer to attachment showing changes implemented into text since the first reading. Recommendation: The Planning and Zoning Commission recommended approval of Zoning and Development Ordinance # 1428 as the ordinance has been reviewed by the Planning and Zoning Commission and the City Council of the City of Columbia Heights, has had a first reading at the City Council, is consistent with recently adopted Comprehensive Plan, and has been advertised and been made available for review by the general public. Recommended Motions: Move to waive the reading of Ordin~lnce # 1428, there being ample copies available to the public. Move to adopt Ordinance # 1428, Columbia Heights Zoning and Development Ordinance, being an ordinance amending Ordinance # 818 pertaining to Zoning and Development. Attachments: Hishlishts Pase; Staff memos COUNCIL ACTION: ATTACHMENT A: CHANGES MADE AFTER FIRST READING Text at First Reading: Section 9.301; Page 3-18: Sign, Temporary: A sign, banner, pennant, valance, or advertising device intended to be displayed for a limited period of time. Text at Second Reading: Sign, Temporary: .~ sign, banner, pennant, valance, or advertising device intended to be displayed for a limited period of time, whether portable or attached to the principal structure. Text at First Reading: Section 9.614 3)a); Page 6-40: a) Building mater/als for all projects shall be durable, require low maintenance and be of the same or better quality than that used on surrounding properties. Text at Second Reading: a) Building materials for all projects shall be durable, require low maintenance and be of the same or better quality than that used on surrounding properties; and shall consist of any of the following materials: Brick; natural stone; stone treated concrete panels: elass curtain wall t~anels; wood, provided surfaces are finished for exterior use and only woods of vroven exterior durabilitF are used such as cedar, redwood, and cypress; factorv _fabricated and finished metal frame paneling; or other materials of hi~(h architectural qualit~ as approved by staff. Text at First Reading: Section 9.616 6)0) Page 6-46: o) Portable signs. Text at Second Reading: o) Portable signaee exceeding eight (8) sauare feet. Text at First Reading: Section 9.701 3 Page 7-7 a) The use shall be located at least 3000 feet from all existing consignment/secondhand stores, currency exchanges and pawnshops. Text at Second Reading: a) Consignment/secondhand stores shall be identified as stores whose primar~ existence is derived from more than 50% used, consigned, or secondhand merchandise. The use shall be located at least 3000 feet from all existing consignment/secondhand stores, currency exchanges and pawnshops. Text at First Reading: None Text at Second Reading: Section 9.701 Pages 7-10, 11 Employment Agencies - Temt~orarv IDav Labor) a) The use shall be located at least 3000 feet from all existing temporary employment agencies. consignment/secondhand stores: currency exchanges and pawnshops. Text at First Reading: Section 9.701 Page 7~14 Pawnshop a) The use shall be located at least 1000 feet from all existing pawnshops, currency exchanges and consignment/secondhand stores. Text at Second Reading: a) The use shall be located at least 3000 feet from all existing pawnshops, currency exchanges and consignment/secondhand stores. .3¸ Highlights of Proposed Changes CURRENT STANDARDS: Accessory Structures Three (3) foot rear yard setback for residential accessory slractures when doors do not face the alley or fight-of-way. Fifteen (15) foot height restriction for all residential accessory st~'uctures. · No Minimum residential garage size. Twenty (20) foot setback for residential garages when doors face the alley or street. Dwelling Units One story, split level, and split entry dwellings require a minimum floor area of 1,020 sq. ft., plus 120 sq. fl. for each additional bedroom. PROPOSED STANDARDS: Five (5) foot rear yard setback for residential accessory s~uctures when doors do not face the alley or fight-of-way. Eighteen (18) foot height restriction for all residential accessory stn~ctures. Minimum residential garage size is 20 X 20. Twenty (20) foot setback for residential garages facing alley or street for lots 6,500 square feet or more; Fifteen foot setback for residential garages facing alley for lots 6,500 square feet or less. One story, split level, and split entry dwellings require a minimum floor area of 1020 sq. ft., plus 120 sq. ft. for each additional bedroom. The floor area may be reduced to 960 sq. ft. if lot size if 6,500 sq. fl. or less. Exterior Lighting Maximum of three (3) footcandles of light at any property line. Off-Street Parking Off-street parking areas and driveways shall be surfaced with material to control dust and drainage. Maximum of one-half (1/2) footcandles of light at closest residential property line. Max of three (3) foot candles of light at closest non-residential properW line. All off-street parking areas and driveways shall be surfaced with a dustless all weather hard surface material consisting of asphalt, concrete, bfielc, cement pavers, or similar material. Highlights of Proposed Changes CURRENT STANDARDS: Signage · Portable signage allowed up to 8 X 4 in size Temporary signage allowed by permit for four (4) eleven (11) day periods annually, and 30 days seasonally. Freestanding signage allowed in Limited Business (LB) Dislxict not to exceed twenty (20) feet in height. Freestanding signage in Retail Business (RB) and General Business (GB) Dis~cts allowed up to thirty (30) feet in height. Billboards allowed up to forty (40) feet in height, maximum 300 sq. ft., and spaced at 500 foot intervals in T Districts with 45 MPH speeds. Maximum height of forty (40) feet for freestanding signage in all Indusu'ial Districts. Signage Minimum setbacks for freestanding signs are the same as setback requirements for structures in that dislrict. Freestanding signage in Cemral Business Dis~'ict(CBD) allowed up to twenty (20) feet in height. PROPOSED STANDARDS: Portable signage n~,-allowed. Temporary signage allowed without a permit. Freestanding signage allowed in Limited Business (LB) District not to exceed eight (8) feet in height. If located adjacent to a State Trunk Highway, maximum height shall be twenty (20) feet. Freestanding signage in General Business (GB) District allowed up to twenty-five (25) feet in height if located adjacent to a State Trunk Highway. Billboards allowed up to twenty-five (25) feet in height, max 100 sq. ft., and spaced at 1500 foot intervals in T Districts with 45 MPH speeds. Maximum height of twenty-five (25) feet for freestanding signage in all Industrial Districts. Minimum setbacks for freestanding signs shall be ten (10) feet fi'om property line or as otherwise stated in the ordinance. Freestanding signage in Cenlral Business District (CBD) allowed up to eight (8) feet height. If located adjacent to a State Trunk Highway, maximum height shall be twenty (20) feet. Highlights of Proposed Changes CURRENT STANDARDS: PROPOSED STANDARDS: Specific Development Standards Adult Entertainment Use Allowed in Industrial District by conditional use l~mdt. No minimum separation standards fi'om residential properties, or schools. Consignment/Secondhand Store Currency Exchange Drop In Facility Pawnshops Permitted in Business Districts and Industrial Districts. No minimum separation standards from other similar facilities. No minimum standards or separation distances from similar facilities. Salvage Facility/Transfer Station Permitted in Induswial Districts. No minimum standards. Transitional/Emergency Housing · Not addressed in current ordinance. Landscaping and Screening · No minimum landscaping standards. Allowed in Industrial District by conditional use permit. This use shall be a minimum orS00 feet from any residential property; daycare facility; educational facility; library; park; or place of worship. Allowed in General Business District by conditional use permit only. Not allowed in Central or Limited Business Districts. These uses shall be located a minimum of 3000 feet from any existing consignment store, currency exchange, drop-in facility or pawnshop. Permitted in Industrial Districts. Need to maintain a minimum distance of 500 feet from any residential property. Shall require an environmental management plan. Allowed with a conditional use permit in R-3, R-4, and LB Districts. Shall be located at least ¼ mile from all existing Iransitional housing. Minimum of one tree for every fifty (50) feet of street frontage. Minimum of four (4) trees for every one (I) acre of lot area. Highlights of Proposed Changes CURRENT STANDARDS: Building Design Standards No minimum building design standards. Lot Requirements Rear yard setback for R- 1 and R-2 Districts is thirty (30) feet. Side yard setback for R-3 District is ten (10) feet; Rear yard setback for R-3 Dis~,ict is twenty (20) feet Twinhome Requirements They are not addressed in our current ordinance. PROPOSED STANDARDS: All structures over 120 sq. ft. shall have full perimeter footings. Steel frame s~ructures with metal siding and roof shall b~ allowed provided that 50% or more of the fi.ont of the building is of masonry type veneer and windows, and the side walls are at least four (4) feet fi.om grade with the same type of rnasonry veneer. Building facades shall contain windows at the ground level or first floor in order to provide visual interest and increase security of adjacent outdoor spaces by maximizing natural surveillance and visibility. At least 20% of the first floor facade that faces a public street, sidewalk or parking lot shall be windows or doors for residential use. At least 30% of the first floor facade that faces a public street, sidewalk or parking lot shall be windows or doors of clear or lightly tinted glass that allows views into and out of the building at eye level for non-residential uses. Rear yard setback for R-1 and R-2 Districts is 20% of the lot depth. Side yard setback for R-3 District is twenty (20) feet; Rear yard setback for R-3 District is thirty (30) feet. Lot area requirements for twinhomes are 9,000 sq. t~. for both lots that share a common wall; 4,500 sq. ft. minimum lot size for each individual lot sharing a common wall. CITY OF COLUMBIA HEIGHTS Date: April 25, 2001 To: City Council Members From: Tim Johnson, City Planner Re: Zoning and Development Ordinance As you are aware, the City Council has set up a work session for April 30, 2001, to review the proposed Zoning and Development Ordinance. The City Council formerly received a copy of a highlights section pertaining to important or significant changes proposed in the new ordinance as was presented to the public at the open house on March 6, 2001. The purpose of this overview is to give you a better understanding of each section of the proposed ordinance, and to briefly mention some of the changes that are being made in this rewrite process. As a whole the existing Zoning Ordinance and the proposed Zoning and Development Ordinance are quite similar in nature as indicated in this overview. There are some unique aspects of the proposed ordinance that are entirely new or have been rewritten in order to maintain consistency and accuracy. However, it has been quite difficult to track each individual change or to try to explain how and why certain sections have changed. This is especially true considering that staff and planning consultants who formerly worked on the project are no longer available to provide insight on certain sections. Herein is a section by section overview: Section 1: Purpose, Authority, and Jurisdiction There are no substantial changes to note in this section as compared with the existing ordinance. The intent and purpose section is substantially consistent with the existing Zoning Ordinance. Section 2: Rules of Construction There are no substantial changes to note in this section as compared with the existing ordinance. Additional language has been added to clarify the rules of construction. Section 3: Definitions This section is substantially similar to the existing ordinance with the addition of several new terms, and expanded language designed to provide clarification and to eliminate any confusion for the reader. Section 4: Administration And Enforcement This section outlines the required procedures for the administration of this ordinance as well as the duties of officials and boards. This section is essentially the same as the existing ordinance with quite a bit more detail and explanation of the required process. A Development Review Committee designation has been added to this ordinance 9.402(3), which identifies applicable staff who have the responsibility of reviewing plans and plats for conformance with the ordinance. Section 9.409 has been added which would allow the Planning Commission to hold a public hearing for the vacation of any public street, alley, or other public right-of-way. The City Council then makes the final decision on this matter. This process is typical for many cities. Section 5: Non-Conformities This section is essentially the same as the existing ordinance and mirrors other cities non- conformity sections. However, City staff and the Planning Commission recommended an exception to the section Damaged or Destroyed 9.502(9), and 9.503(5) that would allow for some property owners along 40th Avenue who own non-conforming homes in the Limited Business District to rebuild their home if destroyed by fire or natural causes, not to exceed the building footprint. This provision would allow for these owners to be able to refinance on their homes, or allow for any future buyer of these homes to obtain affordable financing. This provision was suggested because the residential properties along this stretch are the majority, even though the d/strict has a number of commercial buildings as well. Section 6: General Development Standards This section was created to provide some consistency, as the existing ordinance standards are brief, in no particular order and provide very little detail or description. This section needed to be revamped, as certain standards were lacking proper sequence. The new section incorporates: Expanded lot controls 9.602. Consistent with lot provisions fi:om existing ord'mance; · .dccessory structure requirements 9. 603, with highlighted changes as indicated on the highlights pages; · Home occupation requirements 9.603(3) which are essentially the same as the existing requirements; · Requirements for outdoor swimmingpools and courts 9.603(5). Consistent with indust~ standards; · Dwelling structure requirements 9.604. With highlighted changes as indicated on the highlights pages; · Fencing requirements 9.605. Which are currently a supplement to the Zoning Ordinance and have inconsistencies, the proposed requirements mirror the existing requirements; · Temporary uses and structure requirements 9.607. These are typical provisions used in many cities; · Expandedperformance standards section 9.608. Designed to protect and enhance land use; Essentially the same as the former requirements; · The storm water management section 9.609 has been added to the new ordinance by City Engineer Kevin Hansen (see overview); · Land alteration requirements 9.610. Consistent with other cities ordinances; · Exteriorlightingstandards9.611. Highlightedchangesareindicatedinthe highlights pages, a lighting specialist was consulted in conjunction with making the recommended changes in footcandle measurements; · Off-Street Parking and Loading 9. 612. The proposed requirements are substantially similar to the existing ordinance, although we have proposed to add a minimum driveway aisle width of 24 feet to the proposed ordinance, which is an industry standard. The proposed requirements are easier to read as they have been put in a table format. Some other changes to make note of include a requirement of 2 covered parking spaces for single-family, two-family, and multi-family units, as the existing ordinance requires a minimum of one covered parking stall for each use. The Planning Commission looked at the off-street parking table as provided by our planning consultant, and believed it to be reasonable and consistent with industry standards. (See also highlights section for off-street parking surfaces); · Landscaping & Screening 9. 613. This section has been added. The landscaping standards proposed are necessary as the existing ordinance doesn't really address minimum landscaping standards aside from screening. The landscaping and screening standards proposed are based on industry standards. A proposed requirement to make note of is that a landscape plan is required for all new commercial, industrial, institutional, or multi-family development. There are also minimum plant materials and minimum size standards for plantings in the proposed ordinance. See highlights section for highlighted landscaping standards proposed; · Building Design Standards 9.614. This section is brand new as the existing ordinance did not spell out any criteria for building materials or design in residential, commercial, or industrial areas. The proposed ordinance would not allow for pole structures, and would help tremendously to dress up our commercial and industrial districts for any new construction. This section will probably be most beneficial to the city as we look to aesthetically enhance front facades. Refer also to highlights section for highlighted standards added to the proposed ordinance; · Telecommunications 9.615. Refer to separate Tower Siting Ordinance # 1424; · Sign Regulations 9.616. Although this section has been rewritten, the content is substantially similar to the existing ordinance, with a few revisions and updated standards as addressed in the highlights section. It should be noted that we have proposed to eliminate the permit process for temporary signage because of the tremendous amount of staff time it takes to process these permits for shor~ time periods, and the difficulty in enforcing the timelines imposed; Section 7: Specific Development Standards This section is completely new and has been written in order to establish specific supplemental development standards that will be applicable to certain land uses. The uses listed in this section are accompanied by industry standards that seem applicable in order to determine the feasibility of the project, and to also provide for a quality project. A number of these uses are identified in the highlights section provided. The criteria for certain uses proposed is identified in this section and is required to be met. Section 8: General District Provisions This section is consistent with the existing ordinance in which it identifies the division of the City into certain Zoning Districts. Section 9: Residential Districts Table 9.903 has been added to easily identify lot dimensions, height, and bulk requirements for the residential districts. The only substantive changes being considered have been identified in the highlights section. R-1 This section has been written in order to preserve and enhance our single-family districts. The list of permitted and conditional uses are essentially the same as the existing ordinance, with the deletion of some conditional uses. Residential care facilities and daycare facilities are allowed per statute. R-2 This section is nearly identical to the existing ordinance with reference to permitted and conditional uses. However, churches and schools would be considered a conditional use rather than a permitted use. R-3 This section is essentially the same with motels, hospitals, clubs and lodges, and manufactured homes no longer allowed in this district. R-4 This section is essentially the same with funeral homes, offices, clinics, retail sales, motels, and hospitals no longer allowed in this district. Section 10: Commercial Districts There are three (3) commemial districts as identified by the proposed ordinance. The item of substance to be noted is the change in title of the Retail Business (R.B) District, to now be called General Business (GB) District. This change was brought about when the former consultant and former staff believed the general business district title more appropriately described our commercial areas. The Retail Business District title would be eliminated from the Zoning Ordinance and Zoning Map. Table 9.1003 has also been added to easily identify lot dimensions, height, and bulk requirements for the commemial districts. The regulations herein are similar to the former ordinance, with some minor changes. Limited Business District (LB) This district allows for the same type of limited retail sales and services for neighborhood convenience. However, some changes to make note of include: Religious facilities allowed as a conditional use; the existing ordinance did not permit them in this district. Hotels and motels are allowed as a conditional use; the existing ordinance permitted them; Laboratories are not allowed in this district; the existing ordinance allowed with a conditional use; Schools are allowed as a conditional use; the existing ordinance permitted them; Central Business District (CBD) This district is very similar to the existing CBD requirements but its uses are more condensed and easier to follow. A few changes to make note of include: Dwelling units allowed as a permitted use, but subject to certain conditions identified in specific development standards; existing ordinance allowed dwelling units with a conditional use; Restaurants (food service, coffee shop, fast food) are allowed as a permitted use subject to specific development standards; existing ordinance allowed with a conditional use; General Business (GB) District This district is similar in nature to the existing Retail Business (KB) District, but has been rewritten and takes the place of the KB District. The same type and nature of uses are allowed. However, there are some changes to make note off Dwelling units not allowed; existing ordinance allowed with a conditional use permit; Restaurants, cafes, would be allowed as permitted uses, but subject to certain development standards. Existing ordinance allowed as a conditional use. Auto sales would be allowed as a permitted use, but also subject to certain development standards. Existing ordinance allowed as a conditional use; Refer also to consignment stores, pawnshops, currency exchanges, and drop-in facilities, which are allowed as a conditional use, but need to meet distance criteria as well; Section 11: Industrial Districts I-1 and 1-2 Districts Table 9.1103 has also been added to easily identify lot dimensions, height, and bulk requirements for the industrial districts. This section is essentially the same and allows for the same type of industrial uses as the existing ordinance. The I-1 District has been retitled as I-1, Light Industrial District; and the 1-2 District has been retitled as 1-2, General Industrial District. Section 12: Mixed Use Development District This purpose of this section is to replace the traditional Planned Unit Development (PUD) process. This section has been written in order to set up mixed-use opportunities for these districts identified below. This section identifies three mixed-use districts all as identified in the Comprehensive Plan: · Transit-Oriented Mixed-Use District · Community Center Mixed-Use District · Transitional Mixed-Use District However, any mixed-use proposal would require a rezoning to a mixed-use district as set up in this section and as shown on the comprehensive plan. Each of these districts requires a specific mix of residential/commercial in order to achieve the desired development, should it occur. The minimum size of a mixed-use development as recommended by our planning consultant is five (5) acres. Section 13: Overlay Districts Floodplain Management Overlay District Shoreland Management Overlay District These districts have been established to recognize those unique areas of land and land use in the City, within flood prone areas and shoreland areas. The purpose of these districts in intended to protect public health and safety by preserving the environment. Section 14: Subdivision Regulations This section was reviewed and rewritten by City Engineer Kevin Hansen, and is consistent with a number of other similar communities. COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: May 29, 2001 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ~- ~ ~ ~ City Manager APPROVAL ITEM: Establishment of a Heritage BY: Walt Fehst BY: Preservation Commission DATE:May 17, 2001 DATE:' ~'-- NO: Starting in April, 2000, information about historic preservation programs in the State of Minnesota was gathered for the City Council to review. These documents were distributed to the Mayor and City Council and discussed at a a work session on June 6, 2000. Following that meeting, the City Attorney drafted a proposed Heritage Preservation Ordinance for Columbia Heights. The first draft of the proposed Ordinance was reviewed with the City Manager, Assistant to the City Manager (in charge of re-codification of the City Code), Councilmember Wyckoff, and the Library Director (in charge of research) at a meeting on September 13, 2000. Many changes were discussed and additional drafts were produced and reviewed. A consensus draft was presented to the City Council for review at their work session of May 7, 2001. The attached document incorporates the following based on discussions at the work session: 1. Section 3.314, Subd. D: "Such an ordinance shall require a four-fifths vote of all members of the City Council to be effective." (changed from "two-thirds") 2. Commission established to be advisory to City Council. 3. Commission major goal to preserve information about properties (e.g. photos, documents). 4. Section 3.313, Subd. A: "Any member appointed to serve on the Commission shall be a resident or real property owner in Columbia Heights" (insert underlined). At the City Council work session of May 7, 2001, the Council requested that the Ordinance be considered for the first reading at the City Council meeting of May 14, 2001. The first reading of Ordinance No. 1429 occurred at the May 14, 2001, City Council meeting. A motion was made, seconded, and passed to schedule the second reading for May 29, 2001, at approximately 7:00 p.m. MOTION: Move to waive the reading of Ordinance No. 1429, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1429, being an ordinance of the City of Columbia Heights amending Article 3, Section 3.311 of the Columbia Heights City Code establishing a Heritage Preservation Commission. COUNCIL ACTION: ORDINANCE NO. 1429 AN ORDINANCE OF THE CITY OF COLUMBIA HEIGHTS AMENDING ARTICLE 3, SECTION 3.311 OF THE COLUMBIA HEIGHTS CITY CODE ESTABLISHING A HERITAGE PRESERVATION COMMISSION SECTION 1. Columbia Heights Ordinance Code Article 3, Section 3.311 et seq. is hereby repealed in its entirety. SECTION 2. Columbia Heights Ordinance Code Article 3, Section 3.311 is hereby amended by the addition of the following sections: Section 3.311. Declaration of Public Policy and Purpose. The Council of the City of Columbia Heights hereby declares as a matter of public policy that the preservation, protection, perpetuation, promotion and use of areas, places, buildings, structures, lands, districts and other objects having a special historical, community or aesthetic interest or value is a public necessity and is required in the interest of the health, prosperity, safety and welfare of the community. To this end, the Heritage Preservation Commission is created. The purposes of having this commission are to: 1. Safeguard the heritage of the City of Columbia Heights by preserving properties which reflect elements of the City's cultural, social, economic, political, visual or architectural history; 2. Protect and enhance the City of Columbia Heights' appeal and attraction to residents, visitors and tourists; 3. Enhance the visual and aesthetic character, diversity and interest of the City of Columbia Heights; 4. Foster civic pride and beauty and notable accomplishments of the past; and 5. Promote the preservation and continued use of historic properties for the education and general welfare of the people of the City of Columbia Heights; and 6. Create an archive by preserving and collecting photos and documents. Section 3.312. Definitions. As used herein, "Heritage Preservation Site" shall mean any area, place, building, structure, land, district, or other object which has been duly designated as a Heritage Preservation Site pursuant to Section 3.314. Section 3.313. Heritage Preservation Commission Established. Subd. A. Members. There is hereby created and established a City of Columbia Heights Heritage Preservation Commission (hereinafter, the "Commission") which shall consist of nine (9) voting members to be appointed by the City Council. Any member appointed to serve on the Commission shall be a resident or current real property owner of Columbia Heights and shall have a demonstrated interest in or expertise in historic preservation. If available in the community and willing to serve, at least three (3) members on the Commission shall be preservation related professionals, including the professions of history, architecture, architectural history, archaeology, planning, real estate, design, building trades, landscape architecture, or law. One member of the Commission must be a designated representative of the Anoka County Historical Society, if available, pursuant to Minnesota Statute §471.193, subd. 5. Subd. B. Term. The City Council shall initially appoint three (3) members to serve a term of one (1) year, three (3) members to serve a term of two (2) years, and three (3) members to serve a term of three (3) years. Terms of office shall expire on the last day of April in the year following their last full year of appointment. All subsequent appointments shall be for a term of three (3) years. Members may be reappointed for consecutive terms. In the event of a vacancy, the vacancy for the unexpired term shall be filled in the same manner as the appointment is made. Membem shall serve without compensation and, if a successor has not been appointed by the end of their term, shall continue to hold office until their successors have been appointed. Subd. C. Organization. The Commission when formed shall elect from its members such officers as it may deem necessary. The Commission shall have the power to designate and appoint from its members various committees. The Commission shall make such bylaws as it may deem advisable and necessary for the conduct of its affairs and for the purpose of carrying out the intent of this ordinance which are not inconsistent with the laws of the City of Columbia Heights and the State of Minnesota. The Commission shall prepare an annual report by October 31 of each year as required in accordance with Minnesota Statute §471.193, Subd. 6 for submission to the Minnesota State Historic Preservation Office and shall file a copy with the City Manager for distribution to the City Council. Subd. D. Program Assistance. To accomplish the intent and purpose of this ordinance, the City of Columbia Heights shall provide the Commission with staff support to perform the duties prescribed under this ordinance. Section 3.314. Designation of Heritage Preservation Sites. Subd. A. Reports. The Commission shall ensure that an updated list of all areas, places, buildings, structures, lands, districts or other objects which have been designated as Heritage Preservation sites as well as an updated catalog of all known publications, articles, books, pamphlets, policies or other materials having a direct bearing on the Heritage Preservation Program for Columbia Heights are prepared, compiled, and made reasonably available by City Staff at City Hall. Items kept on each site: photos, plans and related documents. Subd. B. Criteria. All Heritage Preservation Sites shall meet the criteria provided in this subdivision. 2 1. Its character, interest or value as part of the development, heritage, or cultural characteristics of the City of Columbia Heights, State of Minnesota, or the United States. 2. Its location as a site of a significant historic event. Its identification with a person or persons who significantly contributed to the culture and development of the City of Columbia Heights. Its embodiment of distinguishing characteristics of an architectural style, period, form or treatment. Its identification as work of an architectural or master builder whose individual work has influenced the development of the City of Columbia Heights. Its embodiment of elements of architectural design, detail, materials, or craftsmanship which represent a significant architectural innovation. Its unique location, scale or other physical characteristic representing an established and familiar visual feature of a neighborhood, a district, the community, or the City of Columbia Heights. Subd. C. Proposed Program for Preservation. For each Heritage Preservation Site recommended by the City Council, a proposed program for rehabilitation and preservation may be created. Subd. D. Council Designation Hearings. The City Council, upon the request of the Commission, may, by ordinance, designate a Heritage Preservation Site. Such an ordinance shall require a four-fifths vote of all members of the City Council to be effective. Subd. E. Council Approval. The Commission shall make no application to the National Register, to the State of Minnesota or to Anoka County Historical Society for the designation of a historic property or district without the consent of the City Council. Subd. F. Identification Plaque. Those buildings or structures having been designated as Historic Preservation Sites by the City Council may be awarded a numbered plaque to be displayed on the exterior of the Site in full public view with the owner's consent. The plaque is to remain the property of the City and shall be removed by request of the Commission should the Site be so altered as to destroy the historic integrity of the Site. Section 3.315. Additional Duties of the Commission. The Commission shall have the following duties in addition to those otherwise specified in this ordinance: The Commission shall work for the continuing education of the citizens of the City of Columbia Heights with respect to the civic and architectural heritage of the City. It shall keep current a public register of designated and proposed Heritage Preservation Sites along with the plans and programs that pertain to them. The Commission may recommend to the City the acceptance of gifts and contributions to be made to the City and to assist the City staffin the preparation of applications for grant funds to be made through the City for the purpose of heritage preservation. First Reading: Second Reading: May l4,2001 May29,2001 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk 4 CITY COUNCIL LETTER Meetin~ of: Ma}, 29, 2001 AGENDA SECTION: Other Bush'ness ORIGINATING DEPT.: CITY MANAGER ~ ~ ~ I Community Development APPROVAL NO: Case # 2001-0507, 3954 Arthur Street NE DATE: May 24, 2001 Issue Statement: This is a request for a 760 square foot size variance to exceed the 1,000 square foot limit for accessory structures, and a three (3) foot height variance to exceed the fifteen (15) foot height limitation for a proposed 30 foot by 40 foot detached garage to provide additional covered storage space at 3954 Arthur Street NE. Back~round: Section 9.104(5) of the Columbia Heights Zoning Ordinance states that no accessory structures, including attached garages, or any combination of accessory stxuctures shall exceed 1,000 square feet in area. Section 9.104(5) also requires that no accessory structure exceed fifteen (15) feet in height, as measured to the highest point. Analysis: Section 9.105(3)(d) of the Zoning Ordinance states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, n'ee number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the roles of the zoning district." In order for a variance to be granted, hardship needs to be established. Because the applicant is allowed to build a 20 foot by 22 foot garage in addition to his current three stall garage, staffbelieves that a garage proposal of this size is an unreasonable use of land, and cannot recommend approval of the size variance due to lack of hardship. Several neighbors were present at the Planning Commission and City Council meetings to express concerns about this proposal, as well as some neighbors who were supportive of the variance request. Based upon City Council direction to the City Manager, and several discussions with applicant, the proposed garage would be reduced in size from 1,200 square feet to 990 square feet. Staff has also included in your packets for review, other cities allowances for accessory structures, to determine if our ordinances are comparable with these cities. Staffhas also included a letter of legal representation from adjacent neighbors regarding the potential granting of this variance. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on May 1, 2001. They voted unanimously to recommend City Council denial of the 760 square foot size variance at 3954 Arthur Street NE because they felt a legitimate hardship had not been established, and the proposal was an unreasonable use of property. The Planning and Zoning Commission also voted unanimously to recommend City Council approval of the three (3) foot height variance as the proposal is consistent with the newly proposed height standard of 18 feet. Recommended Motion: Move to deny the 760 square foot variance at 3954 Arthur Street NE because a legitimate hardship has not been established, and the property can be put to reasonable use under the provisions of the ordinance without a variance. Move to approve the three (3) foot height variance request at 3954 Arthur Street NE as the proposal is consistent with the newly proposed height standard of eighteen (18) feet. Alternate Motion: Move to approve a 550 square foot variance to allow for a 30 X 33 foot detached garage as the particular physical dimensions of the lot are unique and are generally not applicable to other properties in this district and the lot coverages are still met. Subject to certain conditions: 1) No commercial activity may be conducted in the structure. 2) Garage must be architecturally compauble wtth pnncxpal structure. 3) Landscaping plan must be submitted and approved by City Staff for buffering and aesthetics. 4) Hard surfacing of all driveway areas must be completed. Attachments: Sta~'Re?ort; Completed a?,olication deorm; Survey; Site Plan; Narrative; and Public Notice COUNCIL ACTION: CITY OF COLU1/BIA HEIGHTS Application For= RezoninS Variance5 Privacy Fence Conditional Use Per. it Subdivision Approval Site Plan Approval Other 2. Legal Description of Subject Propertyr~A~Lo~--~9--~,B~k [~,~ , ~t~ -0 la y. Description of Request.' _~O ~. t~O '~d C~_ 6_.9 r3 6. Zoning: Applicable City Ordinance Number .Section Present Zoning Proposed Zoning Present Use Proposed Use Reason for Request: C¢~.~..~'~ / . ,- Acknowledgment and Signature.' The undersi~ned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and t-hat all work herein mentioned will be done in accordance with the O_rdinances ~. f the City of Columbia HeiEhts and the lays of the State of l/innesota. ~ ?aken By."_ ..~ SCHWEGMAN, LUNDBERG, WOESSNER & KLUTH, P.A. i600 TCF Tower I21 South Eighth Street Minneapolis, Minnesota 55402 Telephone 6t2'373'69~0 Facsimile 612'339°306I 23May2001 'She Honorable Gary Peterson, Mayor · City of Columbia Heights 590 40'" Avenue N. E. Columbia Heights, MN 55421-3878 Re: Requested variance at 3954 Arthur Street Dear Mr. Peterson: I represent Peter and Ellen Zimmerman in opposing the grant of a variance for the erection of an eighteen foot high, four-car garage, with an area of approximately 1700 square feet, at the above address. Grant ora variance and building of such a structure is illegal under Minnesota Statutes 2000 §§ 394.27 and 462.357, and the City of Columbia Heights Ordinances implementing the law. Mr. and Mrs. Zimmerman oppose the grant of a variance to Mr. Rich Abraham and will take any legal steps necessary to prevent the erection of the proposed structure. § 394.27 provides, in part: "Sub& 7 ...... Variances shall only be permitted when they are in harmony with the general purposes and intent of the official control in cases when there are practical difficulties or particular hardships ha the way of carrying out the strict letter of any official control.... 'Hardship' ay used in connection with the granting of a variance means the property in question cannot be put to a reasonable use..., the variance, if granted, will not alter the essential character of the locality." [Emphasis added.] §462.357 provides, in.?rt: "Subd. 6 (2),.... To hear requests for variances from the literal provisions of the ordinance in instance where their strict enforcement would came undue hardship became of the circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance. 'Undue hardship' as used in connection with the granting of a variance means the property in question cannot be put to a reasonable use i. fused under conditions allowed by the official controls..., and the variance, ~f granted, will not alter the essential character of the locality." [Emphasis added.] The City of Columbia Heights Zoning Ordinance provides in Section 9.104 (5) that "For single family homes, no accessory structures, including attached garages, or any combination of accessory structures, shall exceed one thousand (1,000) square feet in area." Section 9.104(5) fm~er provides that "No accessory structure in the "R" Districts shall exceed the height of the principal structure or fifteen (15) in height, as measured to the highest point, whichever is less. Private garages shall not exceed the height of the principal structure." The Zoning Ordinance adds a caution: "§9.407 Variances of the Ordinance. 7. Conditions of Approval. The City Council may establish any reasonable conditions of approval that are deemed necessary to mitigate adverse impacts directly associated with the granting of the variance and to protect neighboring properties." [Emphasis added.] Mr. Abraham's request fails on several grounds. He is seeking a variance of"760 square feet." This'request actually is for a variance of 1700 square feet. He already has placed a three- ear garage on the property, which most likely has used up his allotted 1000 square feet. He a'~ready enjoys a reasonable use of his property. As an area zoned for residential property, he has ail the structures necessary for residential use. I understands that he "needs" the building for storing his antique automobiles, although he has not explained why an eighteea foot building is "needed." An important consideration repeatedly stressed in the statute is the prevention of alteration of the essential character of the locality. Garages for seven cars on a single family lot nm clxaracteriadc of commercial enterprises, not residential areas. A single family lot containing non-residential building standing three feet higher than the residence or eighteen feet above the highest point would appear .tp passem-by as a commercial area, which is not in accord with either the Minnesota Statute or the City Zoning Ordinance. Four residential properties abut that of Mr. ',braham. They are: 1902 40~ Avenue N.E.; 1908 40th Aveneu N.E,; 1916 40th Avenue N.E. (the home of Peter and Ellen Zirmnerman); and 3956 Arthur Street N.E. These neighboring properties would suffer a severe diminution in value if Mr. Abraham's variance were allowed. The State and City in their wisdom have provided the safeguards to the value of residential property by these statutes and ord'mances. Residential zoning is a means of preventing alteration in the essential character ora locality. It is in a city's interest to encourage home ownership and maintenance of housing value by placing reslrictions on the use of land within the city. A city should depart from these restrictions only under the most stringent of circmnstances. Those don't exist here. In balance, this City Council should not place the desires of a hobbyist above the protection of neighboring properties in the City of Columbia Heights. I urge you to reject the variance as proposed by Mr. Abraham. Sincerely, Kathleen R. Terry Mr. and Mrs. Zimmerman Walt Fehst, City Manager Case: 2001-0507 Page: 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE MAY 1, 2001 PUBLIC HEARING Case #: 2001-0507 Richard Abraham 3954 Arthur Street NE Columbia Heights, MN 55421 (763) 788-5309 Owner: Address: Phone: Parcel Address: 3954 Arthur Street NE Zoning: R-2, Single and Two- Family Residential Comprehensive Plan: LDR, Low Density Residential GENERAL INFORMATION Applicant: same Surrounding Zoning and Land Uses: Zoning North: R-2 South: R-2 East: R-2 West: R-2 Land Use North: Residential South: Residential East: Residential [Vest: Residential BACKGROUND Explanation of Request: This is a request for a 760 square foot variance fi:om garage size and a three foot variance fi:om garage height to allow the construction ora 30 foot by 40 foot (1200 sq. ft.) eighteen (18) foot high detached garage on the property at 3954 Arthur Street NE. Section 9.104(5) of the Columbia Heights Zoning Ordinance states that no accessory structures, including attached garages, or any combination of accessory structures shall exceed 1,000 square feet in area. Currently, there is 560 square feet of attached garage space on the property (3-car garage), and an additional 1200 square feet is proposed. Section 9.104(5) of the Zoning Ordinance also requires that no accessory structure can exceed 15 feet in height, as measured to the highest point. Plans indicate that the proposed addition will be 18 feet in height which requires a 3 foot variance. As stated on the application and narrative attached, the purpose of the request is to provide additional space for auto, boat, motorcycle, and trailer parking, as well as to provide additional storage for other various items as listed in attached narrative. Case: 2001-0507 Page: 2 Case History: There are no pertinent zoning cases on the lot or in the surrounding area. ANALYSIS Surrounding Property: The surrounding propen'y to the north, south, east and west is zoned R-2, Single and Two-Family Residential, and is used residentially. Technical Review: Accessory structures are regulated under Section 9.104(5) of the Zoning Ordinance. Requirements are as follows. · No accessory structure shall exceed the height of the principal structure or fifteen (15) feet, whichever is less - plans indicate that the proposed garage will be 18 feet to the highest point which requires a variance. However, the proposed zoning ordinance would allow for a garage height to be eighteen (18) feet. · No accessory structure or combination of accessory structures shall exceed 1,000 square feet - the proposed detached garage will be 40 feet wide by 30 feet deep (1200 square fee0. The existing attached garage space is 560 square feet. The cumulative square footage for accessory structures on the property will be 1,760 square feet. Any lot over 6,500 square feet in size may have a lot coverage of up to 30% - the lot coverage will be approximately 13% which meets this requirement. However, much of the lot is unbuildable because of the L shape configuration and its use as a driveway to access the property. · Detached accessory structures must be six (6) feet or more fi.om the principal structure - the existing detached garage is approximately 50 feet away fi.om the principal structure Whenever a garage is designed so that the vehicle entry door is facing a street or alley, the distance between the door and the lot line shall be 20 feet or more - this requirement is not applicable as the garage doors would face the rear of the neighbors property. · Accessory structures shall be a minimum of 3 feet inside the side and rear lot lines as approved by the Building Official - the proposed detached garage would be 6 feet fi.om the sidelot lineand 15 feet from the rear lot line. State Building Code requires any residential accessory structure exceeding 1,000 square feet to be more than five feet fi.om any property line and not to allow any openings of any kind in that five foot area, including doors, windows, etc. Section 9.105(3)(d) of the Zoning.Ordinance states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible with/n the roles of the zoning district." In order for a variance to be granted, hardship needs to be established. The real issue at hand is 'can this property be put to reasonable Case: 2001-0507 Page: 3 use under the controls of the ordinance?' Are the circumstances unique to the property in question in order to justify granting of this variance. As indicated in the attached narrative submitted by the applicant, the lot size is 22,000 + square feet with the proposed lot coverage at 13% if the garage is approved. The lot coverage isn't an issue. The property is unusually large for a City lot, and does have an unusual shape, but this hardship statement isn't applicable because the shape doesn't restrict the garage proposed. The proposed garage height is eighteen (18) feet, which is consistent with the proposed zoning ordinance. However, coupled with the fact that the proposed structure is 40 feet wide by 30 feet deep; the structure will be very large in size. As mentioned above, the applicant is proposing the detached structure to create additional space for auto/boat, miscellaneous storage. The applicant has stated that he does not intend to operate any business out of the garage. However, a garage of this size could be used in the future for some type of business operation. Please note that the Zoning Ordinance requires a minimum of two off-street parking spaces for single family dwellings, one of which shall be in a garage. In addition, Section 5A.207(1)(f) of the Housing Maintenance Code states: "Outside storage of articles, equipment, construction materials, items not designed for exterior use, and miscellaneous items, including but not limited to, lawn mowers and other lawn maintenance equipment shall not be allowed." Considering that there is a three-car attached garage on the property, the parking requirement has been met without the additional garage. The additional garage will provide storage for a minimum of four additional vehicles and then some. Please also note that the applicant has obtained the adjacent property owners signatures who have evidently give their written consent to this proposal. However, I have received a number of phone calls from the public notice sent, in opposition to this proposal. As mentioned above, hardship needs to be established for a variance to be granted. Section 9.105(3)(d) of the Zoning Ordinance also states that the Commission shall hear requests for variances from the literal provisions of this Ordinance in instances where their "strict enfomement would cause undue hardship because of cimumstances unique to the individual property under consideration and to recommend variances only when it is demonstrated that such action will be in keeping with the spirit and intent of this Ordinance". Section 1 of the Zoning Ordinance identifies the intent and purpose of the Ordinance. Four of the purpose statements are identified below: · protecting the public healttl, safety, and general welfare; · dividing the City into zones and districts restricting and regulating therein the location, height, number of stories, size of buildings and other structures, the percentage of lot which may be occupied, the size of yards and other open spaces, and the density and distribution of population; providing adequate light, air, and convenience of access to property; and, Case: 2001-0507 Page: 4 · preventing overcrowding of land and undue concentration of structures by regulating the use of land and buildings and the bulk of buildings in relation to the land and buildings surrounding them. Staffis aware of two previous cases where a variance was granted to allow accessory structures in excess of the maximum allowed. The following briefly summarizes these cases. · Case 2000-0511; Planning Commission and City Council in May 2000 approved a request for Richard Iqinnan at 819 49~ Avenue NE for an eighteen foot high 864 square foot garage, with a variance of 824 square feet above the 1,000 square foot maximum allowed. However, staff had recommended denial due to lack of clear hardship and unreasonable use of the property. · Case 9807-34 was a variance of 2,072 square feet at 4015 Stinson Boulevard to allow the total square footage of all existing and proposed accessory structures on the lot to be 3,072 square feet. Unusual topography and potential loss of trees and shrubbery around the existing garage were identified as a hardship. At the time of the request, the property had the following accessory structures: One 462 square foot garage (21' x 22'); One 154 square foot shed (7' x 22'); and, a 576 square foot guest cabin. The proposal indicated a new two-level attached garage would be constructed, totaling 1,880 square feet (940 square feet per level). The applicant demonstrated that due to the topography on the lot a two story garage was necessary, or a large mount of fill would need to be brought in to elevate the main floor of the garage to the same level as the house. Also, if the existing accessory slructures were required to be removed, there would be a substantial loss of existing trees and shrubbery on the subject parcel and adjacent property. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area for future Low Density Residential Development. The proposal would not appear to impact the goals and objectives of the City Comprehensive Plan. However, staffhas reservations about whether a garage of this size is reasonable in addition to an existing three-car attached garage. Summary: The positive aspects of this proposal are as follows: 1. The proposal will be built to match the house, will create additional space for auto/boat storage, and the proposal will also allow space for additional storage. The negative aspects of this proposal are as follows: 1. The proposal is in excess of the maximum square footage allowed for accessory structu,res. 2. The 30 foot by 40 foot structure will be as large as some surrounding homes. CONCLUSION Case: 2000-0507 Page: 5 Sta_ff Recommendation: Staff recommends denial of the request because there does not appear to be a legitimate hardship on which to base approval of the size variance. The height variance alone is not in issue, but it certainly creates a much larger structure on a 30 X 40 foot proposal. It is staff's opinion that because minimum lot coverage and setback requirements will be met, the property would not be overcrowded, and adequate light, air, and convenient access to the property would be maintained, so the proposal seems consistent with the spirit and intent of the Ordinance. However, staffbelieves that the size variance requested is unreasonable and cannot recommend approval from a planning perspective. The applicant is allowed to build this garage at 20 feet by 22 feet without a variance, giving the applicant a total of five covered parking spaces. This would seem to be a much more reasonable proposal. A garage of this size in a single-family area could be considered a visual obtrusion for adjacent neighbors. Recommended Motions: Move to recommend City Council denial of the 760 square foot variance request because a legitimate hardship has not been established, and the property can be put to reasonable use under the provisions of the ordinance. Move to recommend City Council approval of the three (3) foot height variance as the proposal is consistent with the newly proposed height standard of eighteen (18) feet. Alternative Motion Recommending Approval: Move to recommend City Council approval of the three (3) foot height variance and the 760 square foot size variance at 3954 Arthur Street NE as circumstances of lot size are unique to the property in question, and the proposal is consistent with the spirit and intent of the Columbia Heights Zoning Ordinance. Attachments: · Completed application form; Survey Site Plan; Narrative; Elevation View; Neighbor's signatures; and Public Notice ./ \ 0 3810 · I 3808 1 1829 Ig05 1911 40TH ....... .~- '~ 2010 2018 4045 4040 4039 4034 4033 4028 4~28 4020 4017 4014. 4009 4008 4001 4000 AVE ¢04-71 402g 4023 4007 3985, 3972 3977~ 3966~ 3971~ 3960 !3965~ 3952 3959, 3953~ 3948~ 3947~ 3942 3941' 3936~ 3930 3929 3924 3919 3918 3912 3913 3906 3915 ~3901 3900 39 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF APRIL 17, 2001 CALL TO ORDER- The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:45 p.m., Tuesday, April 17, 2001, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Iv innesota. ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, M Julienne Wyckoff, Bruce Nawrocki, Staff Present: Walt Fehst, Executive Director Randy Schumacher, Acting Commur Cher Bakken, Community Developme Jim Hoeft, City Attorney Shirley Barnes, CEO, Crest View Mar CONSENT AGENDA A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of M~ Move to adopt the minutes of the March 20, 2001 regular meeting as ~ 2) Financial Report and Payment of Bills a. Financial Statement -March, 2001 b. Payment of Bills -March, 2001 Move to approve Resolution 2001~07, Resolution of the Columbia (EDA) approving the financial statements for March 2001, and appro MOTION by Peterson, second by Jindra, to adopt the consent agenda CARRIED. REPORT OF TIlE MANAGEMENT COMPANY In Anita Kottsick 's absence, Shirley Barnes gave the Management Rep were held to show residents how to use the new security cards. New m entrance and staff will be painting and installing new signage. There , of units 910 and 810. Maintenance is scheduled to repair and paint th, to repair radiation leaks,in apartments 604 and 702, and replace the inspections for the North building are scheduled for Apri111 and 12tn. moves have people waiting to fill the vacancies. Ruettimann asked Barnes to get clarification to him before the next ma stated 9 resident moves and her verbal report stated 12 units. RECOGNITION, PROCLAMATIONS, PRESENTATIONS. GUE~ Columbia Heights YFW Commander, Bruce Nawrocki presented an An for the ED~i/liRA meetings held at City Hall in Conference Room 1. thank you note on behalf of the EDA. APPROVE VEDI PROPOSAL FOR TFIF~ VAN BUREN PARKIN~ CONDITION AUDIT Ruettimann talked to Mr. Vedi to clarify three questions that the Boar~ being moved- are core plugs to test for deterioration, 2) the slab remm which the City would have to pay for, and 3) on-going maintenance- issues to check on annually.. ~rlaine Szurek, Gary Peterson, td Bobby Williams y Development Director at Secretary agement :ch 20, 2001 'esented in writing. ~ts Economic Development Authority ingpayment of bills for March 2001. tems as listed. All ayes. MOTION ~rt. On April 12 and 16th meetings tts were ordered for the front ,as a leak within the bathroom walls ~ units. An outside services was hired ,ne valve in apartment 419. Annual All of the upcoming twelve resident ~ting of why the management report iTS erican Flag to Presiden Ruettimann ~ettimann requested Bakken send a RAMP PHYSICAL ad about the proposal; l) the cores d- would be due to deterioration ti would prepare an on-going list of April 17, 2001 Page 2 of 5 Ruettimann also spoke to Vedi about doing an audit at the City owned parking ramp attached to the bank building. A physical audit was done on this structure in 1988, and repairs were made. After reading the contract with Gordon Awsumb for the ramp, Ruettiemann felt that the City Attorney should review it before we consider the audit by Vedi. MOTION by Nawrocki, second by Williams, to approve Vedi Associates, Inc. proposal to perform Physical Condition Audit on the City owned Columbia Park Medical Group Parking Ramp located at 4011 Van Buren Street in the amount of $6,710, and subject to the Executive Director and President negotiating an agreement favorable to the City for the additional Audit of the Bank Building Parking Ramp located at 950 40a Avenue N.E. All ayes. MOTION CARRIED. SET PUBLIC HEARING DATE FOR THE SALE OF 3913 POLK STREET, Schumacher explained that back in 1998 the City applied for and received $ 70, 000 in HOME grant funds to acquire two substandard homes in the community for redevelopment purposes. Staff recommended that the Board set a Public Hearing date of May 15, 2001 at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the sale of 3913 Polk Street NE to Habitat for Humanity. Many issues were discussed about Habit for Humanity such as construction quality, qualifying families that become owners of the homes, the City Council Agreement from 1998, requirements of the agreement, and how many Habit homes do we have and want in Columbia Heights. A main concern was "does the City have to sell 4401 Quincy and 3913 Polk to Habitat as apackage deal? Schumacher explained this was part of the agreement with Habitat. Fehst explained that if the City chose to not buy 4401 Quincy with the intent to sell it to Habitat, the City would have to ftnd another property from the scattered site list to designate for redevelopment. MOTION by Nawrocki, second by Wyckoff, to table the Public Hearing. Upon Vote: Jindra-nay, Peterson- nay, Szurek-nay, Nawrocki-aye, Williams-nay, Wyckoff-nay. MOTION FAILED. 5 nay, 1 aye. Wyckoff expressed the following concerns about the Quincy property; 1) the City Building Official did not use a checklist or do a thorough inspection of the home, and the second inspector (that works for Gordon Awsumb) stated the home was not in that bad of condition; 2) the City couM build a one-story home on the lot; and3)familiesthatnormallytakepossessionoftheHabitatHomeshavesmallchildren. Withthe property being directly across from the shopping mall and a busy street there would need to be fencing erected. MOTION by Williams, second by Peterson, to set a Public Hearing date of May 15, 2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the sale of 3913 Polk Street N.E. to Habitat for Humanity. Ruettimann requested staff provide Nawrocki with a copy of the letter of intent made with Habitat for Humanity, which stated how many Habitat homes we would allow in Columbia Heights. SUBSITUTE MOTION by Nawrocki, second by Wyckoff, to direct staff to solicit bids for the property at 3915 Polk Street. Upon Vote: Jindra- abstained, Peterson- nay, Nawrocki- aye, Szurek- nay, Williams- nay, Wyckoff- aye. MOTION FAILED. 3 nay, 2 aye, 1 abstention. Peterson requested staff provide a list to City Council of what properties the City/EDA owns, and indicate which are buildable. Upon Vote of the original Public Hearing motion- Jindra-aye, Peterson-aye, Szurek-aye, Nawrocki-nay, Williams-aye, Wyckoff-nay. MOTION CARRIED. 4 ayes, 1 nay. · April 17, 2001 Page 3 of 5 The Commissioners requested staff publish the Public Hearing announcement in the Focus Newspaper and on Cable TV. APPROVE AMENDMENT TO METRO ASSEMBLIES CONTRACT-BARNICK TIF Fehst stated that City staff, our legal counsel, and financial advisors have reviewed the status of our pay-as- you-go tax increment`financing districts. Staff provided background information and suggested amendments to the Contract for Private Development, as well as letters from Dan Greensweig and the TIF Cashflow analysis for review. There is a shortfall in the amount of TIF payments available to pay Metro Assemblies due to the compression in the tax rates, an error on the part of Metro Assemblies consultants at the time that the TIF district was established, Anoka County errors in establishing the proper net tax capacity, and previous years overpayments made by the City to Metro Assemblies. Mr. Barnick is requesting, through his legal counsel, Bill 0 'Brien, that the City absorb the projected future shortfall by not recovering the full $60,000 the City was owed for property it sold to the HRA for later transfer to the Barnick's. They are suggesting that a property tax abatement be established which would abate the City's share of taxes on the Barnick's property for a period of up to ten years after the TIF district expires. The City Council has agreed to amend the Contract to extend the term of the contract from 2011 to 2019, thus allowing the City to be fully repaid for land acquisition costs from TIF proceeds and approximately $39,994 to be paid to Metro Assemblies based on the January 2000 Cashflow estimates. City Council took action to approve this amendment on December 27, 2000. Staff recommended the Board approve the amendment· MOTION by Peterson, second by Nawrocki, to approve the proposed First Amendment to the Contract for Private Development between the EDA, City of Columbia Heights, Robert C. Barnick and Priscilla A. Barnick dba Metro Assemblies; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same subject to modifications that do not alter the substance of the transactions and are approved by the officials to execute these documents, provided that execution of the documents by such officials is conclusive evidence of their approval. All ayes. MOTION CARRIED. APPROVE SUBORDINATION AGREEMENT Ruettimann stated this agreement was discussed in detail by the City Council at their special meeting just prior to the EDA meeting. John Utley, Kennedy & Graven, Chartered explained the draft agreement refers to the Planned Unit Development Agreement. This revised agreement was received in their office today. Utley will have Dan Greensweig review the document prior to signing. Hoeft stated that he reviewed the document, consulted with Real Estate Equities to make some changes in the best interest of the City, and therefore, recommended that the Board approve the document. MOTION by Wyckoff, second by Szurek, to approve the Subordination Agreement by and among the U.S. Bank National Association, Columbia Heights Economic Development Authority, and the City of Columbia Heights and its execution, and direct the authorized officials to execute the same, subject to modifications that do not alter the substance of the agreement and are approved by such officials, provided that execution of the agreement by such officials is conclusive evidence of their approval. Upon Vote: Nawrocki- nay, Williams- aye, Szurek- aye, Peterson- aye, Wyckoff- aye, Jindra- aye. MOTION CARRIED. 5 ayes, 1 nay. APPROVE SECURITY CARD POLICY AND PROCEDURE Schumacher stated the Board approved the proposed Security System with Trans-Alarm for Parkview Villa at a previous meeting. Policies and Procedures have been created, as requested by the EDA, for issuing security cards, and will be implemented upon approval and installation of the system. Nawrocki stated he was currently working with someone that has the same system in place and they are having problems with the system when there is a power failure. He asked what steps have been made to prevent this from happening at Parkview Villa. Schumacher stated that staff has already talked with Trans- Alarm about adding a 5 minute delay to the proposed system for Parkview Villa. April 17, 2001 Page 4 of 5 MOTION by Williams, seconded by Jindra to approve the Security Card Policy and Procedures, Residents Security Card Form and the Additional Security Card Registration Form for Parkview Villa North and South Senior Housing Units; and furthermore, to direct staff to implement the policy and forms when the security system is in place. All ayes. MOTION CARRIED. APPROVE THE DISCLOSURE OF INFORMATION ON LEAD BASE PAINT Schumacher explained that the Lead Based Paint issue was discussed at last months EDA meeting. Staff reviewed a recommended format to be added to the Parkview Villa lease. Kottsick has obtained the documents and has submitted them for Board approval. MOTION by Williams, seconded by Wyckoff, to approve the Disclosure of Information on Lead Based Paint and Lead Based Paint Hazards as attachment F. 86 to the Lease for Parkview Villa North, South and Tyler Street Senior Public Housing Units; and furthermore, to direct staff to implement the disclosure immediately. All ayes. MOTION CARRIED. APPROVE ONE STRIKE PROVISION-LEASE Schumacher explained that the One Strike Provision proposed rule deals with eviction for Drug Abuse and other Criminal activity, as published July 23, 1999 in the Federal Register. This document is to be used as a guide when implementing eviction policies for crimeprevention and enforcement. Staff recommended that the provision be approved and put into place immediately at Parkview Villa. Ruettimann stated that this shouM be put into the lease as a separate addendum or it would be overlooked. MOTION by Peterson, second by Williams to approve a One Strike Provision as attachment F.#5 to the Lease and Admission and Continued Occupancy Policies for Parkview Villa North, South, and Tyler Street Senior Public Housing Units, with the revision that this be put into the Lease as a separate addendum; and furthermore, to direct staff to implement the provision immediately. All ayes. MOTION CARRIED. Renie SuJka, Unit 104, asked if&is would apply to everyone currently living in the building or new residents. Barnes stated that everyone will be required to sign the lease amendment. Nawrocki had questions about the Parkview Villa Lease. Barnes clarified as many questions as possible without having the lease in hand. Barnes will provide Nawrocki with a copy of the current lease agreement. UPDATE STATUS OF BREAKDOWN ON 912 HOURS ON THE. HUD PHAS FORM Ruettimann explained that Kottsick is working on this report and will provide the information in the next few months. This report takes a large amount of time to prepare. LEAD BASE TRAINING FOR CITY INSPECTOR Ruettimann checked on training courses available for lead base training but has not received a good response. The Lead Base gun runs $8,000 to $10,000 each and he suggested we purchase the gun with another City on a shared program. He will check further into this and report back next month. REPORT OF THE ACTING DEPUTY EXECU'IIVE DIRECTOR UPDATE ON PARKVIEW VILLA PA SYSTEM Schumacher reported that in the past the P,4 System was connected to the Fire Alarm System, therefore, the Fire Department has requested Parkview Villa not use the system. Staff will contact the Fire Chief regarding rewiring the system to separate the fire alarm system from the public address system. · April 17,2001 Page 5 of 5 UPDATE OF ACQUIRED CDBG FUNDS Schumacher stated that on March 27, 2001 the Anoka County HRA Board of Trustees met to discuss recommendations, for funding levels, of the Community Development Block Grant Program. The application submitted by the City of Columbia Heights in the amount of $300,000 was reduced to $175,000 for our redevelopment project on 40~ and University. Schumacher has included the recommended level for funding of the public service budget in the packet distributed to them. The Hill Board of Trustees has recommended a County Wide Housing Rehab Program in the amount $585,000. Final authorization of the Community Development Block Grant Funding by the Anoka County Board is anticipated sometime in May. REDEVELOPMENT ADVISORY COMMITTEE REPORT Ruettimann stated that the Advisory Committee has begun on the Central Avenue redevelopment area. Schumacher contacted the property owner for Burger King, Williams contacted the rental property owner, and Nawrocki contacted the owners of the Bowling Alley about the possibility of relocating in lieu of redevelopment on their site. Nawrocki reported the Bowling Alley's future plans were to have the sons take over the property and upgrade it but stated that they would be open to any ideas. Schumacher reported the owners of Burger King were willing to discuss any options of how they could become involved in the redevelopment project. Williams had to leave the meeting early so Peterson reported that Williams talked to the owners of the rental unit and they are very interested in any kind of redevelopment to their property. The Committee will continue to work on this and update the Board as necessary. RESIDENT COUNCIL MEETING MINUTES Jindra presented the Resident Council Meeting minutes of April 9, 2001 to the Board. There was no discussion. SET DATE FOR CAPITOL IMPROVEMENT ASSESSMENT COMMITTEE Ruettimann stated that around May 7, 2001, staff should have the auditors report back which would have the information necessary for reviewing each unit at Parkview Villa. Szurek who will steer the committee, projected they will begin sometime in June. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, May 15, 2001 in Community Room B at Parkview Villa. MOTION by Szurek, seconded by Jindm, to adjourn the meeting at 8:56 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001 \4-17-2001 City of Columbia Heights Park and Recreation Commission April 25, 2001 The meeting was called to order by Eileen Evans at 6:33 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Gary Mayer; Scott Niemeyer; Gary Peterson; Roger Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Bruce Magnuson Also present: Bob Proft; Bob Soderholm APPROVAL CONSENT AGENDA Motion by Foss, second by Niemeyer to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS OLD TIMER'S Old Timer's affiliates, Bob Proft and Bob Soderholm, requested the fees be waived in 2002 for the annual Old Timer's Reunion. Commission Member, Eileen Evans, explained why the fee waive policy was put into place. Recreation Director, Keith Windschitl, explained that the policy is to offset the costs of staff time. Bob Soderholm gave the commission members a break down of the Old Timer's expenses. Bob Proft asked the commission to make an exception to the JPM policy. Motion by Mayer, second by Foss to grant fees to be waived in 2002, All ayes, motion carried. NEW DOGGIE Mary Gilbe~tson of New Doggie, LLC submitted a letter requesting permission to conduct a group dog training class in the hockey rink at McKenna Park to start in June and run for six weeks. Commission Member, Eileen Evans, asked if New Doggie, LLC has liability insurance and if any problems were to occur, would the city be held liable. Recreation Director, Keith Windschitl, will look into the liability insurance. Motion by Evans, second by Foss to let Mary Gilbertson conduct dog-training classes at McKenna Park provided she has the appropriate insurance. All ayes, motion carried. PAGE TWO OLD BUSINESS RETAINING WALL FOR SOUTHEAST CORNER OF JPM Public Works Director/City Engineer, Kevin Hansen, explained to the commission members the plans for building the retaining wall for the southeast comer of JPM. Commission members went outside to look at where the retaining wall was going to be built and to select the block color they wanted for the retaining wail. The commission members voted on tan keystone modular blocks for the retaining wail. 2001 OUTDOOR RECREATION GRANT APPLICATION Public Works Director/City Engineer, Kevin Hansen, reviewed the 2001 Outdoor Recreation Grant application information with the commission members. He stated that Public Works redid Prestemon Park, completing the playground and walking trail for $100,000.00. The carryovers from the Outdoor Recreation Grant are the Silver Lake Boat Landing and Silver Lake Beach. Kevin Hansen also stated that Ramsdell Park will need a complete makeover with its' parks facilities. NEW BUSINESS REVIEW AND UPDATE PARKS CAPITAL IMPROVEMENT PLAN Public Works Director/City Engineer, Kevin Hansen, stated that he would like to see the Capital Improvement Plan be updated and also stated that City Council only wants items over $10,000.00 to be indicated on the Capital Improvement Plan. City Council dedicated $400,000.00 of the sale of Medtronic towards parks funds. Mayor, Gary Peterson coma-nented that the city is considering buying the house on Huset Park west. He also asked when the railroad tracks will be taken out from 39th Avenue NE to 37th Avenue NE. Public Works Director/City Engineer, Kevin Hansen, informed the commission that the railroad tracks are scheduled for removal in May 2001. SUI 1,IVAN PARK HOUSE-RESHINGLE ROOF Public Works Director/City Engineer, Kevin Hansen, reviewed the project to re-shingle the Sullivan building. Commission Member, Eileen Evans, asked if it would be better to take down the picnic shelter in Sullivan Park due to vandalism. Kevin Hansen said that it would be better to leave the picnic shelter up. Motion by Foss, second by Niemeyer to ask City Council to authorize Public Works to seek bids on shingles. PAGE THREE MURZYN HAl J. WOOD FLOOR REFINISHING Recreation Director, Keith Windschitl, discussed the options for refinishing the main hall wood floor. The oil-based urethane we currently have just doesn't hold up to the wear and tear the floor receives. $9000.00 has been budgeted for the 2001 floor refinishing, There are two options. One is a water-based chemical and the other is a moisture cure. Moisture cure is more expensive but should protect the floor better. Motion by Foss, second by Niemeyer to continue seeking bids with the final decision being up to the discretion of the Recreation Director, Keith Windschitl. All ayes, motion carried. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the commission members that the summer city newsletter would be the last one that Janice McGee-Fetzer will be doing. The city newsletter is due out in early May 2001. Recreation Director, Keith Windschifl, informed the commission members that a concerned citizen called in regards to loud football practices, which are taking place at Gauvette Park from 6:30 p.m. to 7:30 p.m. three times a week. Commission members felt that since Gauvette Park is a public park, they could do nothing about the practices. Recreation Director, Keith Windschitl, asked the commission members if they had suggestions on what to do with the Back To The Parks money. He would like to see the money used in the budget. This issue will be revisited at a later date. Recreation Director, Keith Windschitl, informed the commission members that JPM signage will be put in selected locations within Columbia Heights to direct people to JPM. PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the commission members that the sidewalk will be put in Gateway Park June 2001. Mayor, Gary Peterson, informed the commission members that the American flag and the city flag will be put up in Gateway Park for people entering the city limits to view. Gateway Park is located at the intersection of Resevior and Central Avenue, just north of 37t~ Ave. NE, in Columbia Heights. COMMISSION MEMBERS Commission Member, Eileen Evans, asked the commission members if it would be possible to hold the next meeting at a park to better visualize the needs for the city parks. The next meeting will be held at 6:00 p.m. on Wednesday, May 23, 2001 at Huset Park. The commission will also be inviting the Huset group to join them in their meeting. Motion by Foss, second by Niemeyer to adjourn. All ayes, motion carried. Meeting adjourned at 8:41 p.m. Tina Foss, Park and Recreation Commission Secretary