HomeMy WebLinkAboutApril 23, 2001 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINIS TRA TION
April 20, 200I
Mayor
Gary L, Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Brttce Nawrocki
Robert A. Williatns
CIty Manager
~Valter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
April 23, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, prol~ams, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make anrangements. (TDD/706-3692 for deaf or hearing impaired only)
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the April 9, 2001, regular City Council meeting as
presented.
2)
Establish Work Session Meeting Dates for Monday, May 7, 2001 and Monday, May 21, 2001; and a
joint meeting of the School District and Councils of Fridley, Hilltop, and Columbia Heights on
Thursday, May 17, 2001; and to reschedule the May 28 City Council meeting to Tuesday, May 29,
2001.
MOTION: Move to establish Work Session meeting dates for Monday, May 7, 2001, at 7:00 p.m., and
Monday, May 21, 2001 at 7:00 p.m. at City Hall.
MOTION: Move to establish a joint meeting date with the District 13 School Board, and Councils of
Fridley, Hilltop and Columbia Heights to be held on Thursday, May 17, 2001 at 5:30 p.m. at the
Columbia Heights High School Family Center.
MOTION: Move to reschedule the May 28 regular City Council meeting to Tuesday, May 29, 2001
at 7:00 p.m. in the City Hall Council Chambers.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY In EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
April 23, 2001
Page 2 of 5
3)
Authorize Application for Federal FIRE Act Grant Funding
MOTION: Move to authorize Fire Department staff to prepare a grant proposal for personal
protective equipment for 34 fire fighting personnel in the amount of approximately $23,000.00.
4)
Authorize Firework display and to seek bids for 2001 Jamboree Fireworks
MOTION: Move to authorize fireworks on Saturday, June 23, 2001 in conjunction with the
Jamboree activities and to seek bids for a $6,000 fireworks display with $3,000 appropriated from
fund 101-45050-4378
5)
Authorize to seek bids on refinishing of wood floor in Murzyn Hall
MOTION: Move to authorize staff to seek bids for the refinishing of the wood floor in the main hall
of Murzyn Hall with the funds to be appropriated from account 101-45129-4000.
6)
Authorize to seek bids for purchase of scoreboard to be installed on Huset Park Ball Field #5.
MOTION: Move to authorize recreation staff to seek bids for the purchase of a new scoreboard to be
installed on Huset Park Ball Field #5 to be purchased from account 881-45001-5180.
7)
Authorize changing Support Company for Document Imaging System
MOTION: Move to authorize the Mayor and City Manager to purchase annual LaserFiche
maintenance agreements through Enterprise Network Systems at a current cost of $3,825 plus sales
tax, and to continue purchasing annual maintenance agreements through ENS as long as ENS service
is acceptable.
8)
Authorize Wireless Network Connection Between City Hall, Parkview Villa and Top Valu Liquor
MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with Marco
for the installation of a wireless network connection betwean City Hall, Parkview Villa and Top
Valu Liquor based on their proposal at a cost not to exceed $13,000.
9)
Authorize Insurance Coverage from 05/09/2001 to 05/09/2002
MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with A. J.
Gallagher & Co. to be recognized as our Agent of Record for the City's insurance package.
10) Telephone System Upgrade for Caller ID
MOTION: Move to direct staff to further research the issue of adding Caller ID to the City's
telephone system and to present an evaluation of the pros and cons to the City Council as part of the
2002 budget preparations.
11 ) Authorize School Based Partnership Grant Evaluation Contract
MOTION: Move to approve the attached contract between the City of Columbia Heights and
Professor Richard Lawrence for the review and validation of the data collected in our Federal School
Based Parmership Grant and to authorize the Mayor and City Manager to enter into a contract for the
sallle.
12) Authorize purchase of Speed Trailer from Federal Equipment Block Grant
MOTION: Move to authorize the purchase of a Kustom Signal Smart Model I Speed Trailer in the
amount of $13,840 plus tax, with funding to come from the 2001 Federal Equipment Block Grant
276-42113, and that the Mayor and City Manager be authorized to enter into a contract for same.
City Council Agenda
April 23, 2001
Page 3 of 5
13) Authorize Transfer of Funds fi'om General Fund to Police Department 2001Budget Overtime Line
#1020
MOTION: Move to transfer $2,873.36, the total amount of money received from the State of
Minnesota via Anoka County for our efforts in transporting inebriated individuals to detox from the
General Fund to the Police Department 2001 Budget line #1020 overtime. This would be done to
assist in covering the costs of overtime to staff this function.
14) Authorize Transfer of Funds from General Fund to Police Department Budget to Re-pay Overtime
Fund
MOTION: Move to transfer $1,873.32, the total amount received from Unique Thrift Store, for off
duty security worked, from the General Fund to the Police Department 2001 Budget under line
#1020, Police Overtime.
15) Authorize replacement of Unit #223,Toro Grounds Master 580-D Lawnmower
MOTION: Authorize the purchase of one (1) new Toro Grounds Master 580-D Lawnmower, from
the Minnesota State Purchasing Contract price of $69,606 less the trade-in of($16,500) for a total
purchase price of $53,106 plus sales tax, from MTI Distributing, Plymouth MN, with funding
allocated from Parks Capital Equipment.
16) Authorize the replacement of Unit #200: Ford RF350 4x4 One Ton Damp Track, and Unit #200A: a
8'x6' Westem Snow Plow
MOTION: Move to authorize the replacement of Unit #200 with one (1) new Ford Super Duty 450
4x4 chassis under the State of Minnesota Purchasing Contract from Airlake Ford-Mercury,
Lakeville, MN in the amount of $29,821, plus sales tax. Funding shall be divided equally from the
Sewer and Water Capital Equipment Replacement Funds.
MOTION: Move to authorize the purchase of the damp box and snow plow package from Track
Utilities MFG., Co., 2370 English Street, St. Paul, MN, in the amount of $16,310, plus sales tax.
Funding shall be divided equally from the Sewer and Water Capital Equipment Replacement Funds.
17) Adopt Resolution No. 2001-36, being a resolution accepting bids and awarding the 2001
Miscellaneous Concrete Repairs
MOTION: Move to waive the reading of Resolution No.2001-36, there being ample copies
available to the public.
MOTION: Move to approve and adopt Resolution No. 2001-36, being a Resolution accepting bids
and awarding the 2001 Miscellaneous Concrete Repairs and Installations, Municipal Project #2001-
00 to Ron Kassa Construction, Inc., of Elko, Minnesota, based upon their low, qualified, responsible
total bid in the amount of $43,388.30 with funds to be appropriated from Fund 401-50100-4000;
and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
18) Authorize Award of 2001 Street and Parking Lane Striping proi ect
MOTION: Move to award the 2001 Street and Parking Lane Striping project to AAA Striping
Service Co., of Rogers, Minnesota, based upon their low, qualified, responsible bid in the amount of
$4,771.81, with $4,142.83 to be appropriated from Fund 212-43190-4000 and $628.98 to be
appropriated from Fund 101-43170-4000; and, furthermore, to authorize the Mayor and City
Manager to enter into a contract for the same.
City Council Agenda
April 23, 2001
Page 4 of 5
19) Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for April 23, 2001.
20) Approve Payment of Bills
MOTION: Motion to pay the bills, as listed, out of the proper fund.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
1) 2001 Arbor Day and Arbor Month Proclamation
Lauren McClananhan will be present to explain the Arbor Day activities
2) 2001 Mayor's Prayer Breakfast Proclamation
3) 2001 Loyalty Day Proclamation
B) Presentations
1) Values First Community Recognition Award - Barb Warren
a) Lion's Club
b) Northeast Bank
C) Introduction of New Employees 1) John Nordlund - Park Maintenance
2) Lee Johnston - Library Clerk
3) Larry Scott - Liquor Operations Manager
D) Recognition
PUBLIC HEARINGS
A) Close the Public Heating for Revocation/Suspension of Rental Housing License at 4032 Van Buren
Street NE
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Scott Owens, regarding rental property at 4032 Van Buren Street NE, in that the
property is in compliance with the Residential Maintenance Code.
ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
B) Bid Considerations
C) Other Business
8. ADMINISTRATIVE REPORTS A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attomey
9. GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
1) MeetingofthePlanningandZoningCommissionheldonApfil3,2001
2) Meeting of the Economic Development Authority held on march 20, 2001
City Council Agenda
April 23, 2001
Page 5 of 5
10. CITIZENS FORUM
(At this time, citizens have an opporttmity to discuss with the Council items not on the regular agenda. The
citizen is requested to limit their comments to five minutes. Please note the public may address the Council
regarding specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
Walter R. Fehsi, City Manager
W'F/pvm
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
APRIL 9, 2001
The regular meeting of the City Council was called to order at 7:10 p.m. on Monday, April 9, 2001 in the City
Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
CALL TO ORDER/ROLL CALL
Present: Councilmember Szurek, Wyckoff, Nawrocki, and Mayor Peterson. Councilmember Williams arrived at
7:40 p.m.
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
Nawrocki requested that the second reading of Ordinance #1428, Zoning and Development Ordinance be
removed from the agenda, to allow for further discussion by the Council and so that more information can be
made available to the public. Fehst stated information would be included in the City Newsletter, which will be
sent to the printer in a few weeks. Nawrocki stated changes discussed at the work session meeting should be
made as amendments. Peterson indicated that the Planning and Zoning Commission Chairman would like to
see this reading of the Ordinance proceed.
Tom Ramsdell, Planning and Zoning Commission Chairperson, informed Council of the time spent and
meetings that were held over the last two years, dedicated to the revision of the Zoning and Development
Ordinance. He stated that there was also a public open house and a joint meeting with the City Council to
explain revisions and answer questions. Nawrocki expressed concern that Council fully understand the
proposed ordinance.
Jim Hoe~, City Attorney, indicated Council couM take action, table, or remove this item from the agenda.
Nawrocki suggested holding additional work sessions for discussion, and that a zoning map be made available
to the public at City Hall and at the Library. He suggested that residents present be allowed to make comments
at this meeting.
Staff indicated that a sign up sheet was available if residents present wished to personally be invited to
additional work sessions discussing the proposed ordinance. Hoe~ stated this would technically remove the
Ordinance from the agenda, but could be discussed on the citizens forum.
CONSENT AGENDA
A) MOTION by Nawrocki, second by Szurek, to remove item #5, correct the minutes of March 19, 2001,
and to approve the Consent Agenda items as follows:
1) Minutes for Approval
a) Motion to approve the minutes of the March 26, 2001, regular City Council meeting as
presented.
b) Motion to approve the April 2, 2001 Board of Review meeting as presented.
c) Motion to approve the March 19, 2001 Zone 5 Public Improvement Hearing, as presented.
Nawrocki corrected page 3, item D, paragraph 4, to include the word "to see if ".
City Council Minutes
April 9, 2001
Page 2 of 8
2)
Establish Work Session Meeting Date for Monday, April 16, 2001 and cancel Joint School Board
meeting of April 18,2001
Motion to establish a Work Session meeting date for Monday, April 16, 2001 at 8:00 p.m. in the City
Hall Conference Room 1; and cancel the joint meeting of the School Board, and Councils from the
cities of Fridley, Hilltop and Columbia Heights for Wednesday, April 18, 2001.
Fehst stated the date of April 18 was not acceptable to either the City of Fridley or the School
District.
Fehst listed proposed work session items for April 16, 2001:
Transfer funds for review of the School Based Partnership Grant
Purchase of Speed trifier
Transfer Police Overtime funds
Transfer quarterly payment for store security, to Police fund
Grant application to National Fire Administration - asking for up to $22,100
Replacement of lawn mower
Replacement of 15 year old dump track and plow
Consideration of bus benches and news stands ordinance- this is modeled after the St. Paul ordinance
Changing support company for document imaging system
Wireless computer connections to Parkview Villa, Library, and Liquor store
Phone system upgrade for caller ID
Commercial package insurance renewal
Consider purchase of lots in Columbia Heights
Discuss bond issue for water and sewer improvements
Nawrocki asked that this meeting be held at 8:00 p. m. instead of 7:OO p. m. Peterson stated he had no
problem starting later, but that the 10:30 curfew would remain. Wyckoff and Szurek agreed.
Motion by Nawrocki to set April 30, 2001 at 7:00 p.m. to discuss the proposed Zoning and
Development Ordinance. Second by Szurek. All ayes. Motion carried.
3)
Authorize contract with Phil Suckerman for Transitional Liquor Management Services
Motion to authorize the Mayor and City Manager to enter into a consulting contract with Phil
Suckerman for consulting services at an hourly rate of $100 per hour with the total hours not to
exceed 150 hours and to pay transportation, meal and lodging expenses related to the contract.
Nawrocki asked if there was a "not to exceed amount" on expenses. Fehst stated these costs would
be limited to "reasonable ".
4)
Authorize payment to the Municipal Beverage Association to oppose legislation allowing the sale of
wine in grocery stores.
Motion to authorize the payment of $10,000 to the Minnesota Municipal Beverage Association as
dues to oppose legislation allowing the sale of wine in grocery stores.
5) Estab~ishHea~ngDateregardingLicenseRev~cati~n~rSuspensi~n~fRenta~Pr~pertiesat4~32
Van Buren Street NE - Removed
6) Approve Rental Housing License Applications
Motion to approve the items listed for rental housing license applications for April 9, 2001.
City Council Minutes
April 9, 2001
Page 3 of 8
Nawrocki indicated item F-4675 did not list an address.
7) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for April 9, 2001.
8) Approve Payment of Bills
Motion to pay the bills, as listed, out of the proper fund.
Nawrocki stated he changed his mind and wouM now like to have the detailed list of the bills.
Peterson requested all Council members and the meeting room packet get a copy of the detailed bill
list.
Upon vote: Williams, aye; Szurek, aye, Wyckoff, aye; Nawrocki, aye; and Peterson aye. All ayes.
Motion carried.
Item #5 Establish Heating Date regarding License Revocation or Suspension of Rental Properties at
4032 Van Buren Street NE
Nawrocki stated he previously asked for more information as to why each hearing was called. Fehst
stated that Council majority felt this information wouM be available when and if a hearing were
held.
Williams arrived at 7:40 p.m.
Peterson stated that by establishing a hearing date the owner almost always completes the
requirements; and if the hearing is held, violations and history of the property are listed and
discussed. Peterson had no desire to change this format. Wyckoff wished to respect the privacy of
these people, and suggested contacting Dana Alexon, Assistant Fire Chief for additional information
requests. Szurek stated her trust in the Inspections Department and their knowledge of the licensing
code. Williams agreed.
Nawrocki indicated the responsibility of knowing why the hearing was being called. He requested a
few short sentences describing the reasons would be sufficient. Fehst indicated staff could get this
information to Council member Nawrocki in advance of the meeting.
Motion by Williams, second by Szurek, to establish a Hearing Date of April 23, 2001 for revocation or
suspension of a License to operate a Rental Property within the City of Columbia Heights against Scot
Owens at 4032 Van Buren Street. Upon roll call vote: Willjams, aye; Szurek, aye; Wyckoff, aye; Nawrocki
nay; and Peterson aye. 4 ayes, 1 nay, Motion carried.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
Proclamations - none
Presentations:
Malcolm Watson, 1717 49th Avenue NE, past City Manager, stated April 1 O, was his 50th anniversary of
beginning work with the City of Columbia Heights. He started in the Engineering Department. He gave
a brief history of Columbia Heights. At that time, the population was 8,000. The post warpopulation
grew to over 24,000. Land acquisitions in 1954 and 1955 brought the town to its current limits. He
explained the installation of oversized utilities, looking to the future growth of the town. He was City
Manager from August 1957 to August 1977. He listed many of the employees at that time. Watson gave
information on Hilltop and Keyes Park. He thanked everyone for the memories.
City Council Minutes
April 9, 2001
Page 4 of 8
Mayor Peterson thanked Mr. Watson.
Mayor Peterson moved the Citizen Forum portion of the meeting up so residents couM make comments
on the proposed Zoning and Development Ordinance.
CITIZENS FORUM
Fehst indicated that some residents thought this Ordinance would change the zoning of their property.
He stated there would not be any zoning changes on any residential property.
Nawrocki questioned if the land uses and the zoning map in the Comprehensive Plan were consistent
with the existing zoning in the city. Tim Johnson, City Planner, stated the Comprehensive Plan
designates future land uses. Nawrocki stated that State Statutes mandate that the Comprehensive Plan
take precedence over the land uses as interpreted in a zoning ordinance. Hoe~ summarized what the
State Statute covers. Johnson felt both the proposed ordinance and the Comprehensive Plan are
consistent, however, there are situations that are grandfathered in. Nawroctu' questioned how the Master
Plan fit into this. Fehst stated that, with direction from Council, the Master Plan has been sent back to
committee.
Joe Wolney, 542 Summit Street, was concerned that his property was zoned R-3, as he thought it was R-
2, and asked for the definition of R-3. He was concerned that the integrity of neighborhoods would be
degraded by classifcation of R-3. Fehst stated, for clarification, that none of the properties in town have
been rezoned, and are the same as 1974.
Peterson indicated a work session would be held on April 3Gsh at 7:00p. m. for further input.
Wolne. v questioned the process to up-zone his neighborhood. Johnson stated the process includes filing
an application, which goes before the Planning and Zoning Commission to determine if the area is
improperly zoned. Hoe~ indicated the rezoning process will not change from the old to the new
ordinance. NawrocM stated that usually a petition is received from the neighborhood.
Joyce Shellito, 403 Summit Street, questioned when this property went from R-2 to R-3. Johnson will
research if there was a change.
Tom Crotty, 3964 Van Buren, asked if there were still plans to move City Hall. Fehst stated that at this
time there is not. Crotty was upset that the proposed Master Plan would be revised to allow higher
densities. Nawrocki asked if Council adopted a Master Plan. Fehst stated that it was adopted in
concept, but suspended the portion of up-zoning 40th Avenue for higher densities. Nawrocki questioned
if the Met Council has approved our Comprehensive Plan. Fehst stated that they still have concerns on
the Rice Creek Watershed
Douglas Franzen, 4246 Quincy Street, stated the Library copy of the Comprehensive Plan is a draft.
Fehst stated that is the same copy submitted to the Met Council for approval. Franzen also stated that
copies of the ordinances at the Library are not up to date. Fehst stated this is because the City Code is
currently being revised He indicated that when the City Code is revised and approved, it would also be
available at the Library and on the City's web page.
Lisa Fischer, 3977 Quincy, questioned the Met Council requiring more affordable housing in the
Comprehensive Plan. Johnson indicated that the Comprehensive Plan is a 10 to 20 year projection of
appropriate uses of land, and the Met Council reviews the plans to see that all surrounding communities
fit together and address transportation needs.
City Council Minutes
April 9. 2001
Page 5 of 8
Wyckoff pointed out that the proposed ordinance would make it easier for residents to build a double
car garage on small lots and prohibit pole buildings like the one presently at the Merit Siding location.
Clark Smith, 411 Summit Street, was concerned that the Met Council could force more affordable
housing in areas such as his that are zoned R-3. Hoeft stated that the Met Council does not set housing
standards, but a private entity could submit a plan for consideration. Hoe~ indicated that the proposed
Zoning Ordinance does not rezone any property, but if property owners want to initiate rezoning they
can do so. Peterson pointed out that there are several multiple homes in this area now, and if the zoning
were changed that these building wouM become non-conforming.
Nawrocla' gave the history of the Met Council's involvement with housing and their technical expertise
used to assist communities. Williams thanked the residents for their comments. Peterson stated that all
residents are encouraged to get involved with all planning processes by attending public meetings or
joining planning committees.
Harold Hoium, 4321 5th Street, stated that last Tuesday the City Hall doors were locked before the
Planning and Zoning meeting, and he called the Police Department to open them. Peterson stated that
was the correct thing to do. Fehst will research the problem.
B) Introduction of New Employees
1) John Nordlund was not present and will be introduced at the next meeting.
C) Recognition
PUBLIC HEARINGS
Second reading of Ordinance No. 1428, being an Ordinance mending Ordinance No. 818 pertaining to Zoning
and Development - Removed from the agenda by Mayor Peterson.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions - none
Bid Considerations - none
Other Business
1) Conditional Use Permit Case #2000-0406, 508 40th Avenue NE.
Johnson indicated this Conditional Use Permit is to allow a second floor living space, and listed
conditions applicable to this specific situation. Johnson stated the unit is not currently licensed and
has been occupied for several months.
Discussion included a small area behind the building which is not paved, and whom the property
belonged to. Hoefi indicated the City has been unable to determine who the owner of this area is,
and therefore, has been unable to require any specific party to pave it. However, the apartment
claims prescriptive easement rights. Peterson would like this brought into compliance as soon as
possible and requested that Kevin Hansen, Public Works Director, determine the cost to complete
the unpaved portion and complete the project within six months.
Johnson read the requirements to approve the Conditional Use Permit, and gave the reasons for
each. The Planning and Zoning Commission's intention was to send a clear message that the site
needs to be cleaned up and maintained.
Harold Hoium requested removal of the retaining wall so wheelchairs can pass and to allow room
for snow removal. Hoe~ indicated the Public Works Department should research if this wall
encroaches on the public right-of-way.
City Council Minutes
April 9, 2001
Page 6 of 8
Hoefl explained that if the owner wants to rent the second floor apartment, the pole barn would have
to be demolished, but if they choose not to rent the apartment they would not have to remove the pole
barn. Hoe~ stated the owner appeared willing to remove the pole barn.
Hoe~ stated the 500 Club is closed for~nancial reasons.
Motion by Szurek, second by Wyckoff, to approve the conditional use permit to allow a dwelling
unit on the second floor of the building at 508 40th Avenue NE, subject to that all listed conditions
will be met:
1. All required State and local codes, permits, licenses and inspections shall be met and in full
compliance.
2. At no time shall any space directly associated with the dwelling unit occupy the first floor of the
building. This shall include, but not be limited to kitchens, restrooms, and bedrooms.
3. The two off-street parking spaces provided shall be striped and signed in a manner that is
consistent with applicable regulations and shall be provided with bumper curbing. Any future
commercial use in the lower floor space shall also provide additional legal striped parking to
meet the requirements for future use of the building.
The fence in the front of the property facing 40th Avenue shall be repaired.
Railings shall be installed on the two back porch landings to meet building code.
Second stairwell on back porch shall be installed for a clear exit to parking lot.
Siding and window trim on the entire building shall be finished.
Entire property shall be cleaned up and properly maintained on a regular basis.
Pole Structure on property shall be tom down.
Large hole in paved parking area shall be filled in.
All stated conditions shall be met within 30 days of formal approval or the conditional use permit
shall be revoked.
5.
6.
7.
8.
9.
10.
11.
Upon vote: All ayes. Motion carried.
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst thanked the owners of the Heights Theater for sponsoring the Library's Children Services
fundraiser, which raised $675. Peterson and Wyckoff gave welcoming presentations at this event.
Fehst stated he has contacted the County Administrative Assistant to offer the use of Murzyn Hall for a
City and Township Officials meeting.
Fehst indicated that due to Mayor Peterson 's request, information was received from the Light Sources
Committee regarding organ donation. He will get copies to the Council.
Fehst indicated he is still waiting to hear from Jim McComb regarding his services for a market
feasibility study.
The MN League of Cities annual conference will be held June 19 through 22, 2001 in Duluth.
The Second Annual Mayor's Prayer Breakfast is scheduled for Tuesday, May 15, 7:00 a.m. to 8:45 a.m.
Fehst indicated the Central Avenue road improvement project would be rescheduled to begin in 2002.
Approval of Mn/DOT Departments and purchasing required right-of-ways has required more time than
City Council Minutes
April 9, 2001
Page 7 of 8
anticipated, and it would be beneficial to accept bids at the end of this year rather than prime
construction season.
Fehst stated that Mark Nagel, has been hired to assist in the Community Development Department for
12 hours per week at $22 per hour, with no benefits, as a temporary/provisional employee.
Harold Hoium encouraged residents to ~ll out and return the survey received from Senator Chaudhary.
Report of the City Attorney - none.
GENERAL COUNCIL COMMUNICATIONS
Peterson acknowledged Minutes of the following Boards and Commissions:
Public Library Board of Trustees meeting of March 6, 2001.
Economic Development Authority meeting of February 20, 2001
Housing & Redevelopment Authority Special meeting of September 25, 2000
Library Board of Trustees meeting of April 3, 2001
Wyckoff provided information on the International Movie Festival to be held at the Heights Theater. She
also stated that yard waste would now be picked up at the curb. Wyckoff commented positively on the
brochure mailed to residents in the northeast quadrant of the city regarding residential maintenance
codes and inspections soon to begin. Wyckoff stated that the Pastor of First Lutheran Church has asked
how members can become more active in our community. She suggested the clean up of a City park.
Nawrocki provided information on the annual Lions Pancake Breakfast to be held April 22, 2001, from
8:00 a.m. to noon at Murzyn Hall. Proceeds support youth activities in our city. Also, on April 29, the
Columbia Heights Old-timers reunion will be held from 2:00p.m. to 6:00p. m.
Nawrocki referred to a statement made at the February 261h Council meeting indicating the Police and
Fire Civil Service Commission appointment made was a three-year term. The appointment was to ful~H
a term that will expire next year. Incorrect information was not received from Mary Dugdale, Police
Secretary regarding the term, as was indicated in a memo he received. He also stated that State Statute
requires the Chairperson to be the member whose term expires that year.
Nawrocki commented on a letter received from Real Estate Equities, referring to a resident's letter
regarding property they developed in St. Paul. He took offense to their comments, as Columbia Heights
residents are encouraged to contact Council members with their comments.
Nawrocki indicated that at a previous Council meeting he misspoke and was called to task by several
residents regarding politics and friendships. He did not agree with the process used to appoint the
Police and Fire Civil Service Commissioner.
Nawrocki stated that his comments at the last Council meeting regarding the cultural diversity event
were not meant to reflect poorly on the good job of organizing the event done by Council member
Wyckoff
Mayor Peterson asked the youth present to introduce themselves.
ADJOURNMENT
Mayor Peterson wished everyone a Happy Easter and asked that in this time of rebirth, that residents take pride
in cleaning up our community.
City Council Minutes
April 9, 2001
Page 8 of 8
A resident requested that homes on University, between 40th and 41st be notified to clean up their yards.
Peterson indicated letters are being sent to businesses suggesting a clean up of properties. Willjams stated that
he picks up litter he comes across and suggested others do this also.
Nawrocki referred to the brochure distributed by the Fire Department regarding the Housing Maintenance
Code, to the area of the City that will be inspected this year. He suggested this information be included in the
City newsletter. Peterson suggested an article regarding clean up, be submitted to the Focus or Northeaster
newspapers. Fehst stated a letter is being mailed to businesses and residents affected by the delay of the Central
Avenue construction project. A letter regarding sprucing up properties will be included.
Doug Franzen asked if the potholes at 37th and Central could be~lled in.
Joyce Shellito praised the "Taste of Heights ".
Mayor Peterson adjourned the meeting at 10:28 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: April 23, 2001
AGENDA SECTION:
NO:
ITEM:
NO:
Establishing Work Sessions and
Special Meeting and
Rescheduling Holiday Meeting
ORIGINATING DEPARTMENT:
CITY MANAGER' S
BY: W. Fehst
DATE: April 12, 2001
CITY MANAGER' S
APPROVAL
It is recommended that Work Session meetings be scheduled for Monday, May 7, 2001 at 7:00 p.m.
and Monday, May 21, 2001 at 7:00 p.m., in Conference Room 1 at City Hall.
It is recommended that a Special Joint Meeting with the District 13 School Board, and Councils of
Fridley, Hilltop, and Columbia Heights be set for Thursday, May 17, 2001 beginning at 5:30 p.m. at
the Columbia Heights High School Family Center. A box lunch will be served.
It is also recommended that the regular City Council meeting of Monday, May 28 be rescheduled to
Tuesday, May 29, 2001 at 7:00 p.m. in the City Hall Council Chambers, as Monday is the Memorial
Day Holiday and City offices will be closed.
RECOMMENDED MOTION:
Move to establish Work Session meeting dates for Monday, May 7, 2001, at 7:00 p.m., and Monday,
May 21, 2001 at 7:00 p.m. at City Hall.
Move to establish a joint meeting date with the District 13 School Board, and Councils of Fridley,
Hilltop and Columbia Heights to be held on Thursday, May 17, 2001 at 5:30 p.m. at the Columbia
Heights High School Family Center.
Move to reschedule the May 28 regular City Council meeting to Tuesday, May 29, 2001 at 7:00 p.m. in
the City Hall Council Chambers.
COUNCIL ACTION:
h:~2001-4-23worksessiondates
CITY COUNCIL LETTER
Meeting of April 23.2001
AGENDA SECTION:
NO:
ITEM:
Authorize Application for Federal FIRE Act
Grant Funding
NO:
ORIGINATING DEPARTMENT:
Fire
BY: Dana Alexon
DATE: April 19, 200l
CITY MANAGER
APPROVAL
B Y .~/~
DATE:
Background
Congress authorized and appropriated funds for a Federal grant program for Fire Departments during its last session (Public Law
106-398). The funds appropriated total $100 million nationwide. This program is called the FIRE Act. The funds appropfiated
must be awarded not later than the end of the current Federal fiscal year which ends September 30, 2001; the application period
for grant funding rims from April 2, 2001 to May 2, 2001. Grants are being awarded through the Federal Emergency
Management Agency (FEMA) in six categories relating to ruefighting. The categories are training; wellness and ~mess
programs; vehicles; fncefighting equipment; personal protective equipment; and fire prevention programs. Each Fire Department
in the nation is eligible to apply for funding in up to two of these categories. Fire Departments that protect a population under
50,000 must provide a 10% hard match with this program; a 30% hard match is required in cities protecting more than 50,000
people.
Analysis
Fire Department members created a list of over 20 potential FIRE Act gram proposals for consideration, including several in each
of the six grant categories. Once the final rules for the grant process were published in the Federal Register, these proposals were
ranked according to probability of success in being awarded funding. All fire fighters had the opportunity to choose between six
fmalist proposals; their vote produced a virtual tie between three of the proposals. 'II~e Fire Chief and Assistant Fire Chief made
the final selection. The proposal judged to have the best chance of success falls in the category of personal protective equipment
purchases; our proposal would provide a variety of personal safety equipment to all of our ftrefighters. (See attachment for details
regarding this equipment.) Primarily due to the lack of time available to prepare grant proposals, om proposal applies for funding
in only one of the six categories allowed. We are in the process of preparing the grant application forms at this time in
anticipation &City Council approval to apply for grant funding. The Fire Department is prepared to provide the required hard
match funds from its budget; total expenditure based on our proposal would be approximately $2,300.00.
Recommended Action
RECOMMENDED MOTION: Move to authorize Fire Department staff to prepare a grant proposal for personal protective
equipment for 34 firefighting persoanel in the amount of approximately $23,000.00.
COUNCIL ACTION:
SAFETY EQUIPMENT
GOGGLES
Goggles to be mounted to helmets to provide "primary" eye protection. Currently helmets are equipped with a fold-
down faceshield. The faceshield qualifies only as "secondary" eye protection according to OSHA and NFPA.
Current faceshields would be removed from helmets. Cost per helmet: $48. Standards applicable: NFPA 1500;
NFPA 1971; OSHA 29 CFR 1910.133.
HOODS
Each firefighter currently has been issued 1 protective hood. Once this hood gets wet at the scene of a fire (from
sweat, or exposure to water) a firefighter risks being burned by steam if they must re-enter a hot atmosphere at the
same fire or at another fire that may occur before their hood has dried. Providing firefighters with a second hood
will reduce or eliminate the potential for steam burns because the firefighters will have a dry hood to wear. Cost
per hood: $18. Standard applicable: NFPA 1971.
GLOVES
Each firefighter is currently issued 1 pair of gloves. Similar to the situation with hoods, once these gloves get wet
at the scene of a fire the firefighter risks being burned by steam if they must re-enter the hot atmosphere. Also, in
the winter, the firefighters have problems with wet gloves freezing and becoming useless and also risk o f frostbite
once gloves have frozen. Providing firefighters with a second pair of gloves would reduce or eliminate these issues
because the firefighters would have a dry pair of gloves to wear. Cost per pair of gloves: $32. Standards
applicable: NFPA 1971.
FLASHLIGHTS
Each firefighter would be issued a flashlight to be attached to their turnout gear. The flashlight would be used in
hazardous areas, including smoke-filled buildings. It would provide firefighters with additional ability to see
hazards and to be seen by others. Current flashlights are adequate for some tasks but because of their size (bulky
and heavy) and number (2 per vehicle) they are not suited to assist every firefighter or every task. Cost per light:
$130. Standards applicable: NFPA 1500, Appendix A.
SPANNER WRENCH
Each firefighter would be issued a spatruer wrench so that they would be able to have the ability to shut off gas
meters and tighten hose couplings as needed. The cost for a wrench that could be stored in the turnout coat pocket
would be $25. Standards applicable: NFPA 1500, Appendix A.
CENTER PUNCH
A spring-loaded center punch is the simplest and most common tool used to gain access through vehicle windows to
a patient trapped inside. Vehicle side windows and rear windows will shatter completely with a properly used
center punch. Costper center punch: $5. Standard applicable: NFPA 1500, Appendix A.
MICRO-SHIELD
The Micro-Shield is a compact device that provides a person with protection from direct fluid contact when
providing mouth-to-mouth resuscitation as part of CPR. Oxygen equipment carried on our vehicles provides this
protection by eliminating the need for mouth-to-mouth resuscitation. When firefighters are off duty and come upon
a person not breathing they have no such protection, however. Each fire fighter would be issued two Micro-Shields.
One would be placed with their turnout gear and one would be given to the firefighter to carry on their key chain
when off duty. Cost per micro-shield: $8. Standard applicable: OSHA 29 CFR 1910.1030 and NFPA 1500.
SAFETY STRAP
Each firefighter would be issued a safety strap and locking carabineer. This item could be used by a firefighter to
safely escape (or to assist other firefighters) from a second or third floor to the ground in an emergency at a fire. It
also has more mundane uses such as securing ladders and for raising other equipment above ground level. Cost for
each strap and carabineer: $50. Standards applicable: NFPA 1500 and NFPA 1983.
JUMPSUIT
Each firefighter would be issued ajumpsuit with dayglow reflective striping. The jumpsuit would be long sleeved
and would provide firefighters with some splash protection from body fluids as well as provide a more consistent
public image. Primary use for the jumpsuits would be when firefighters respond from home to the station for
emergency medical calls. The jumpsuits, which would be kept by each firefighter's gear, can be slipped on in
seconds and wom over the firefighter's personal clothing. Cost perjumpsuit: $158. Standards applicable: NFPA
1971; NFPA 1500; OSHA 29 CFR 1910.1030.
UNIFORM JACKETS
Each of the paid-on-call firefighters would be issued a uniform jacket that would provide for safety and body fluid
splash protection. These jackets are not firefighting turnout gear. Currently only full time firefighters are issued
such a jacket routinely. Some paid-on-call firefighters have been issued uniform jackets in the past, but all jackets
issued were used "hand-me-down"j ackets that were being discarded by Fridley Fire Department as they had served
their useful life. These jackets are over 20 years old. The jackets we are issuing would be wom when the paid-on-
call fire fighter is on-duty during cold weather months. Cost per jacket: $228. Standards applicable: NFPA 1500;
NFPA 1971 and OSHA 29 CFR 1910.1030.
COST
(Note: Although there are 34 fire fighters currently, some of these fire fighters are issued a set of turnout gear at the
station and to take home with them. Those firefighters that take gear home with them live distant from the station
and are of more significant benefit to the department if they respond directly from their home to the fire station.)
37 Goggles $1,776
37 Hoods 666
37 Gloves 1,184
37 Flashlights 4,810
37 Spanher Wrenches 925
37 Center Punches 185
68 Micro-Shields 544
37 Safety straps 1,850
34 Jumpsuits 5,372
25 Uniform Jackets 5,700
Total amount $23,012
CITY COUNCIL LETTER
Meeting of: April 23, 2001
AGENDA SECTION: CONSENT AGENDA
NO: L~ _ A - ~
ITEM: REQUEST AUTHORIZATION FOR FLREWORKS
DISPLAY AND TO SEEK BIDS FOR 2001 JAMBOREE
FIREWORKS
NO:
ORIGINATING DEPT.:
Recreation ~
tl' ' ' '
CITY MANAGER
APPROVAL
B Y
BACKGROUND:
Staff is requesting authorization to hold a fifeworks display on Saturday, June 23,2001 in conjunction with the Lion's Club Jamboree
activities. Additionally, staff is requesting authorization to seek bids for the fifeworks display. Funds in the mount of $3,000 have
been budgeted for under Account 101-45050-4378. The cost of the fifeworks display is $6,000. With $3,000 coming from Account
101-45050-4378, the remainder of the cost of the fireworks disphy will be sought from donations.
RECOMMENDED MOTION:
Move to authorize fifeworks on Saturday, June 23, 200l in conjunction with the Jamboree activities and to seek bids for a $6,000
fireworks disphy with $3,000 appropriated from fund 101-45050-4378.
COUNCIL ACTION:
Admin\CC-Fireworks00
CITY COUNCIL LETTER
Meeting of: April 23, 2001
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: AUTHORIZE STAFF TO SEEK BIDS ON
REFINISHING OF WOOD FLOOR IN MURZYN HALL
NO:
ORIGINATING DEPT.:
Recreation
DATE: April 6, 2001
CITY MANAGER
BY.'~?~
BACKGROUND: The Recreation Department is requesting authorization to seek bids for the refinishing of the wood floor in the main
hall of Murzyn Hall. Staff has budgeted $9,000 for this project.
RECOMMENDED MOTION: Move to authorize staff to seek bids for the refinishing of the wood floor in the main hall of Mmzyn
Hall with the funds to be appropriated from account 101-45129-4000.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: April 23, 2001
AGENDA SECTION: Consent
NO:
ITEM: Seek bids for purchase of scoreboard to be installed
on Huset Park Ballfield #5
NO:
ORIGINATING DEPT.:
Recreation
CITY MANAGER
APPROVAL
BACKGROUND:
The scoreboard located at Huset Ballfield #5 is outdated, and we have had ongoing problems with it's operation.
During the last softball season there were several times when the scoreboard was not operational, and when it
was operational it was very dim and hard to read. The recreation department is requesting authorization to seek
bids for the purchase of a new scoreboard to replace the existing scoreboard on Huset Park Ballfield #5.
$5,300.00 have been budgeted and donated from the Columbia Heights Athletic Boosters Association to pay for
this project. The funds would be taken out of account 881-45001-5180, this is the same account that the money
donated by the Booster Association has been deposited.
RECOMMENDED MOTION:
Move to authorize recreation staff to seek bids for the purchase of a new scoreboard to be installed
on Huset Park Ballfield #5 to be purchased from account 881-45001-5180.
COUNCIL ACTION:
CITY COUNCIL LETTER
Council Meeting of: April 23, 2001
AGENDA SECTION: CONSENT
NO:
ITEM: CHANGING SUPPORT COMPANY FOR
DOCUMENT IMAGING SYSTEM
ORIGINATING DEPT:
FINANCE
BY: WILLIAM ELRITE
DATE: 04/12/2001
CITY MANAGER
APPROVAL
BY:
DATE:
The City uses a document imaging system LaserFiche to store electronic copies of documents. The
system provides City employees with fast access to documents, as well as long-term storage in
accordance with retention schedule. This system ofarchiving documents in an optical image format
rather than on microfilm was adopted several years ago and has proven to be very efficient.
To provide smooth operation of the LaserFiche system, it is necessary to keep up-to-date with
software upgrades, patches, and technical support. The annual maintenance agreements for
LaserFiche products currently cost $3,825, and must be purchased through local LaserFiche resellers.
In 1998 the City Council authorized the Mayor and City Manager to purchase maintenance
agreement through Software Tailors, a local LaserFiche reseller. However, in 2000 the Soft'ware
Tailors was unable to provide high-quality support and customer service.
By the end of 2000 the City started using on a trial basis another local LaserFiche reseller, the
Enterprise Network Systems (ENS), to provide LaserFiche support. The results are very satisfactory.
Therefore, we recommend purchasing the annual LaserFiche maintenance through the Enterprise
Network Systems instead of Software Tailors.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to purchase annual
LaserFiche maintenance agreements through Enterprise Network Systems at a current cost of $3,825
plus sales tax, and to continue purchasing annual maintenance agreements through ENS as long as
ENS service is acceptable.
WE:aec
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: APRIL 23, 2001
AGENDA SECTION: CONSENT
NO: ~ - ~-~
ITEM: WIRELESS NETWORKCONNECTION
BETWEEN CITY HALL, PARKVIEW
VILLA AND TOP VALU LIQUOR
NO:
ORIGINATING DEPT:
FINANCE
BY: WILLIAM ELRITE
DATE: 04/11/2001
CITY MANAGER
BY:~"~gfl~
Over the past several years the city staff has reviewed various software programs to be utilized at
Parkview Villa to facilitate the management of that operation. Several months ago the EDA Board
authorized purchasing software to be utilized in the management of Parkview Villa. The plan is to host
the software on the network file server at City Hall and utilize a wireless connection to Parkview Villa so
that the software can be utilized at both Parkview Villa and by staff at City Hall. To facilitate this, the last
phase of the plan is to install a wireless connection between Parkview Villa and City Hall.
Attached herewith is a report from Aleksandr Chernin, IS Director, explaining the research that he
has done for the recommendation that he is making for this wireless connection. In addition to
setting up the connection to Parkview Villa we are recommending to also connect Top Valu Liquor.
The additional cost to do this at the same time that we're doing Parkview Villa is approximately
$3,000 and it is included as part of the total estimated cost of $13,000. If we were to include Top Valu
Liquor at a later date the cost would be far more extensive.
In addition to providing the basic software application to Parkview Villa, this wireless hookup will
provide both Top Valu and Parkview Villa full access to the city network, access to financial
information, and access to the Internet through the city connection. Although $13,000 may appear to
be a significant amount of money, it is a one-time charge that will provide very extensive services to
both the high-rise and the liquor operation. The proposal that we have from Marco is estimated at
$10,360 for this installation. However, the labor portion is a time and materials quote and could
exceed their estimate. Subsequently, Aleksandr is recommending that the City Council authorize up
to $13,000 for this project.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an
agreement with Marco for the installation of a wireless network connection between City Hall,
Parkview Villa and Top Valu Liquor based on their proposal at a cost not to exceed $13,000.
0104113COUNCIL
Attachment
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
DATE:
TO:
FROM:
RE:
APRIL 11, 2001
BILL ELRITE, FINANCE DIRECTOR
ALEKSANDR CHERNIN
IS DIRECTOR
WIRELESS NETWORK CONNECTIONS BETWEEN CITY HALL,
PARKVIEW VILLA, AND TOP VALU
All City employees at the City Hall, Public Works, Murzyn Hall, and Library have access
to the City Information System. It increases employees' productivity by providing them
with different applications and shared data, and enabling collaboration. However, users at
the ParkView Villa and the City liquor stores don't yet have access to the IS.
The most cost-effective way to provide access to the City Information System for users at
the ParkView Villa and the Top Valu liquor store is to use a wireless network technology.
All three locations are rather close to each other, and both TopValu and City Hall are in the
direct line of sight from ParkView Villa, which means that the high-speed wireless
connections are feasible. The same connections will allow transmission of images from
security cameras at the liquor store and high-rise to the Police Department.
The wireless equipment operates in a non-licensed 2.4 GHz range; maximum data
transmission speed would be 2-5 Mbit/s. The required equipment at each location includes:
· Antenna: omnidimctional antenna at the high-rise and dimctional "Yagi" antennas
at the TopValu and the City Hall pointing to the high-rise.
· Access point: translates radio signal from antenna into network signal over twisted
pair, installed close to antenna
· Two media converters and fiber-optic cable to transmit network signal from access
point to the network hub (required at the ParkView Villa and the City Hall) - we
will m-use old 10Mbit/s media converters.
We have contacted four vendors of wireless solutions:
1. Kent Datacomm
2. Marco
3. Compar
4. WaveRider
The comparison of quotes from Kent, Compar, and Marco is enclosed (WaveRider didn't
send a quote). I recommend working with Marco for the following reasons:
1. Kent and Marco suggested using Cisco equipmere, Compar offered equipment from
Enterasys (Cableiron spin-off), and WaveRider offered solution based on their own
equipment. I believe it will be much easier to get support and upgrades if we use Cisco
equipment - it is widely used and Cisco has many resellers and integrators. With Cabletron
and, especially, WaveRider we'll have less choice of support partners.
2. Kent and Marco provide both equipment and installation services, while Compar and
WaveRider would use other companies for installation. Certainly, it is better to receive tIie
complete solution from a single contractor.
3. Between Kent and Marco, I prefer working with Marco. Kent is a very large
organization, and therefore tends to be sluggish and overly expensive. The first quote from
Kent was about two times more than the quote from Marco, and it took about a month to
receive another quote. In the meantime I received e-mails from four different contact
persons from Kent. Their second quote is closer to Marco, but still more expensive. On the
other hand, we have so far two contact persons at Mamo (sales and technical), and their
response time is good).
Although the Marco quote is about $10,000, I would roserye another 20% for contingencies
in case extra antenna installation hardware and/or installation labor are required. Therefore
the total cost of the project if we select Marco is about $12,000 plus sales tax. The project
can be accomplished in 4 weeks. After the initial investment the City wouldn't pay any
monthly or annual fees, unless we select to purchase an annual equipment support and
maintenance contract (about $200 per antenna).
The other possible solutions for connecting Top Valu and ParkView Villa with the City IS
are either to run network cables to the City Hall (with much higher initial investment) or to
rent communication lines (with high monthly payments and slower connections). We've
discussed renting communication lines with our consultant from TelePro, and he believes
that the wireless solution is the best option, given direct line of sight.
The next stage of the City IS development, scheduled for the 2002, would be connecting
liquor stores at 37~h and University. It would require the feasibility study, since none of
those locations are in direct line of sight from City Hall or high-rise. The IS Department
will reseamh whether the City water tower can eventually be used to provide wireless
connections with remote liquor stores.
Wireles quotes comparison
Outdoor equipment
3 Access Points
2 Directional Yagi Antennas
10mni Antenna
Miscellaneous hardware
Outdoor equipment - total
Outdoor labor
Outdoor 1-year maintenance contract
Equipment, labor, maintenance - total
$ 4,800
$ 950
$ 750
$ 300
$ 3,979 $ 6,800 $ 10,500
$ 3,000 $ 2,960 $ 3,000
$ 341 $ 600 $
$ 7,320 $ 10,360 $ 13,500
CITY COUNCIL LETTER
Meeting of: APRIL 23, 2001
AGENDA SECTION: CONSENT
ITEM: INSURANCE COVERAGE FROM
05/09/2001 TO 05/09/2002
NO:
ORIGINATING DEPT:
FINANCE
BY: WILLIAM ELRITE
DATE:04/ll/2001
CITY MANAGER
The City's insurance policy is up for renewal on May 9, 2001. Attached is a worksheet
showing our premium costs for 1999 and 2000. It is anticipated that we may have a 10%
premium increase for the year 2001. This would bring the 2001 premium to $231,925.
Currently there are only two entities writing municipal insurance contracts in this area.
They are St. Paul Companies and The League of Minnesota Cities Self-Insurance Trust
Fund.
In recent years the cost of insurance through the League of Minnesota Cities has been in
excess of $100,000 more than securing insurance through St. Paul Companies. Again,
this year, our agent has requested a quote from the League of Minnesota Cities.
However, it is anticipated that once again their premium will be much higher. At the
present time the only information that is available is the estimate of the premium
increase from St. Paul Companies. It is anticipated that by the council meeting of
April 23rd we will have the exact cost of the renewal through St. Paul Companies and
possibly a premium quote from the League of Minnesota Cities, although in the past the
League of Minnesota Cities has indicated reluctance to quote a premium for the City of
Columbia Heights as they knew they would be higher than St. Paul Companies and they
basically have indicated that with that knowledge, they did not want to spend the time
preparing a quote.
Last year the City Council authorized the Mayor and City Manager to enter into an
agreement with Youngdahl Companies to become our Agent of Record for the City's
insurance package. Since that time Youngdahl has been bought out by A .J. Gallagher &
Co. The following motion recognizes the change of agent name for the City's insurance
package.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to
enter into an agreement with A.J. Gallagher & Co. to be recognized as our Agent of
Record for the City's insurance package.
0104112COUNCIL
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
NO:
ITEM: TELEPHONE SYSTEM UPGRADE
CALLER ID
NO:
Meeting of: APRIL 23, 2001
ORIGINATING DEPT:
FINANCE ~~
BY: WILLIAM ELRITE
DATE: 04/12/2001
CITY MANAGER
APPROVAL
Currently, the City's phone system does not support Caller ID for incoming or outgoing calls. This
has caused the City several problems. Outgoing calls from the City appear as "Not Identified" to
residents and other parties. Many residents and employees of Columbia Heights subscribe to call
blocking services that do not allow "Not Identified" numbers through to their residence, thus
preventing anyone from any City of Columbia Heights office from reaching these individuals by
telephone. Also, many people without any call blocking service simply do not answer calls that
appear as unidentified. With incoming calls being identified, City employees can assure an even
higher level of service to Columbia Heights residents.
To enable Caller ID for the City of Columbia Heights we would need to upgrade our existing ISDN
DSS (Integrated Switched Digital Network, Digital Switched Service) line to an ISDN PRS (Integrated
Switched Digital Network, Primary Rate Service) line for an additional monthly expense of
approximately $220 or 7.25 per day. The City would also need to upgrade equipment in its PBX
(Private Branch Exchange) from an ISDN DSS card to an ISDN PRS card at a one-time charge not to
exceed $3,064.57 for parts and labor.
In 1999 when the City Council approved upgrading our entire phone system to our current Mitel
system, they approved both the ISDN PRS line from Qwest and the ISDN PRS card from Mitel. At
that time the equipment cost was $3,922.00 and the monthly service was $292 per month. However,
after approval it was discovered that the Qwest central office had not been upgraded to support
ISDN PRS service. As a result, we have been paying a lower monthly rate to Qwest and we were
credited the cost of equipment from Mitel.
At the work session of April 16~h it was the consensus of the City Council to not proceed with the
upgrade to Caller ID at this time. Based on this, it is staff's recommendation that this item be re~
reviewed as part of the 2002 budget preparation process and possibly include funds in the 2002
budget for this upgrade. As the majority of staff feels this would be a significant enhancement to our
telephone system and provide a better service to residents.
RECOMMENDED MOTION: Move to direct staff to further research the issue of adding Caller ID to
the City's telephone system and to present an evaluation of the pros and cons to the City Council as
part of the 2002 budget preparation.
WEISmS
0104183COUNCIL
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of April 23, 2001
AGENDA SECTION: Consent t-{ _ A ' { {
NO.
ITEM: School Based Partnership Grant Evaluation
NO Contract with Dr. Richard Lawrence
ORIGINATiNG DEPARTMENT
POLICE ~
BY: Thomas M. Johnson
DATE: April 17~ 200
BACKGROUND
CITY MANAGER
DATE:
In the year 2000 the Columbia Heights Police Department was granted a $92,000 Federal School Based
Partnership grant to study assaultive behavior at our High School. Over the past year we have hired a Research
Analyst, Michelle Steichen, who has surveyed students and teachers and has been tracking all assaultive behavior
at the High School Michelle and her committee made up of School Liaison Officer Mike McGee, a student from
the High School, and a teacher from the High School, have been reviewing all the assaultive behavior that has
taken place and reviewing the results of the surveys. From this information, they have developed several action
plan alternatives on how to combat and prevent the assaultive behavior that has taken place over the past year. As
part of the final review of this data, we are required by the grant to hire a credentialed individual to review all of
our data, conclusions, and our altematives to find out if the data and conclusions are useful and valid.
ANALYSIS
Our initial attempt to satisfy this part of the grant was with an individual from the University of Minnesota.
Before the grant was finalized we advised this individual how much money we had in our budget to pay for this
analysis. Initially, the individual was agreeable to the terms we had set out, and then after the grant was
approved, he advised that we had not funded enough for him to take on the project. At this time we started
researching altemative individuals, and Michelle Steichen advised of a former college professor ofher's from St.
Cloud State University that might be interested. The Police Department had Sergeant John Rogers and Michelle
Steichen meet with Professor Richard Lawrence to discuss the project. Professor Lawrence gave us some
background information on himself, including the report for a similar project he completed for the City of
Woodbury Police Department. Professor Lawrence was agreeable to completing the project for the dollars we
had available in our grant, and we are recommending that the Council allow the Mayor and City Manager to enter
into an agreement with Professor Lawrence to complete the review and validation of our grant project. It should
also be noted that City Attorney James Hoeft has reviewed and approved this contract.
RECOMMENDED MOTION: Move to approve the attached contract between the City of Columbia Heights
and Professor Richard Lawrence for the review and validation of the data collected in our Federal School Based
Partnership grant and to authorize the Mayor and City Manager to enter into a contract for the same.
TMJ:mld
01-060
COUNCIL ACTION:
CITY OFCOLUMBIAHEIGHTS
BY:
MAYOR
BY:
CITYMANAGER
DATE:
DATE:
RICHARDLAWRENCE PhD
BY:
DATE:
CITY COUNCIL LETTER
Meeting of April 23, 2001
AGENDA SECTION: Consent t~/-/~
NO.
ITEM: Purchase of Speed Trailer from Federal
NO Equipment Block Grant
ORIGINATING DEPARTMENT
POLICE
Thomas M. Johnson
DATE: April 17, 2001
CITY MANAGER
BACKGROUND
On September 18, 2000, the City Council approved acceptance of our 2001 Federal Equipment Block Grant. On November
13, 2000, the City Council held a public hearing where we reviewed what we planned to purchase with the $21,578 from
the grant. Part of what was approved was up to $14,000 for a speed trailer. A speed trailer is a piece of equipment used to
monitor and track traffic on a city street. This is a very valuable tool to determine how to best use our resources to combat
speeding in our city. The Police Department and Public Works Department also use the speed trailer for traffic counts,
which can cause a perception of higher speeds on our roadways. We currently have one-ttf~rd ownership in a speed trailer
that was donated to the cities of St. Anthony, New Brighton, and Columbia Heights by the Tri-City American Legion. We
have found that we have a need to have a speed trailer available for us for more time than this trailer can fulfill. We still plan
to use the trailer we currently share ownership with the other cities when it is available to us.
ANALYSIS/CONCLUSION
The Police Department has been looking at and researching three different models of speed trailers to find the best
speed trailer for our money. We have had demonstrations of the following speed trailers: Kustom Signals Smart
Model 1 at a co st of $13,840 + tax, MPH Speed Monitor Trailer at a cost of $13,155 + tax, and the Stalker Speed
Trailer at a cost of $15,365 + tax. I have attached a breakdown of the costs of each of these trailers.
The Police Department is recommending that we go with the Kustom Signals Smart Trailer Model 1. This is the
same trailer we currently have. We have had very low m~fmtenance with this trailer and the reports are very user
friendly and give us the information we need to make good decisions not only for the department, but also for the
Traffic Commission. It gives us a true picture of what is happening in a specific area. We also have our internal
computer system set up to accept the reports from the Kustom Trailer. If we go with another brand, we will have to
reformat this system to accept different software. Our City mechanics have worked on the Kustom Trailer and find
it user friendly and relatively easy to repair on the very few times it has needed repair. Most if not all--of the
repairs have involved the battery system, which after time and use needs to be replaced.
RECOMMENDED MOTION: Move to authorize the purchase ofa Kustom Signal Smart Model 1 Speed Trailer
in the amount of $13,840 plus tax, with funding to come from the 2001 Federal Equipment Block Grant 276-42113,
and that the Mayor and City Manager are authorized to enter into a contract for same.
TMJ:mld
01-059
COUNCIL ACTION:
COLUMBIA HEIGHTS POLICE DEPARTMENT
SPEED TRAILER PRICE COMPARISONS
Kustom Signals Inc.
Smart Model 1
Solar Charger
Freight/shipping
Red LED Violator Alert
Smart Traffic Stats Package
Axle lock
Speed Sign Rack
Tamper Alarm
$9,645.00
Included, no charge
795.00
Included, no charge
$3,000.00
85.00
90.00
225.00
$13,840.00 plus tax
MPH Speed Monitor Trailer
Speed monitor
Solar Charger
Freight/Shipping
Over-speed Alert
Time Mark Traffic Data Collector
Hitch Lock
Speed Sign Rack
Tamper Alarm
$8,195.00
825.00
500.00
Included, no charge
$3,300.00
60.00
Not available
275.00
$13,155.00 plus tax
Stalker Speed Trailer
Speed Guard (Model SGPD-Dual) $9,985.00
Solar Charger 1,275.00
Freight/Shipping 850.00
Violation Strobe Alert 790.00
Vehicle Classifier System/Traffic Stats 1,995.00
Wheel Immobilizer 125.00
Speed Sign Rack Not available
Security System 300.00
$15,320.00 plus tax
CITY COUNCIL LETTER
Meeting of April 23, 2001
AGENDA SECTION: Consent L{,/~, J3
NO.
ITEM: Transfer of Funds from General Fund to Police
NO Department 2001 Budget Overtime Line 1020
ORIGiNATiNG DEPARTMENT
POLICE
DATE:
CITY MANAGER
BACKGROUND
During the year 2000-2001 the Police Department took part in the countywide transport program whereby we
would transport prisoners from any of the five agencies that particpate in this program. This is done to keep
officers on the streets and not tied up with prisoner transports. Also, as part of this program we would transport
people who are found to be inebriated from any city in the county to detox. In retum for this, the five agencies
that take part in this program split the funds given to the county by the State of Miunesota for this transport. This
year the amount of our share of the State funds is $2,873.36.
ANALYSIS/CONCLUSION
Since the overtime used to do these transports is paid out of our Police budget, the Police Department
would like to have these funds returned to our 2001 Police Department budget line 1020. This will assist
us in paying for the overtime used during 2001 to staff this important function.
RECOMMENDED MOTION: Move to transfer $2,873.36, the total amount of money received from
the State of Miunesota via Anoka County for our efforts in transporting inebriated individuals to detox,
from the General Fund to the Police Department 2001 budget line 1020 overtime. This would be done to
assist in covering the cost of overtime to staff this function.
TMJ:mld
01-062
COUNCIL ACTION:
I I
ANOKA COUNTY
THE EXACT
PAY TO .'HE CRD ER OF
CHSS-COUNTY
CHECK NO. B735882
OATS 3/27/2001
THIS CHECK IS VOID 3 MONTHS FROM DATE OF ISSUE
SUM OF ~*'~'2f873 DOLLARS AND
36 CENTS
AMOUNT
COLUMBIA HEIGHTS POLICE OEPT
55g MILL STREET NE
COLUMBIA HEIGHTS MN 55421-388Z
COUNTY OF ANOKA
3/27/2001
REMITTANCE ADVICE
CHSS-COUNTY
CHECK NO.
INVCICE NUMBER RECEIVE gATE
DESCRIOTION
3/14/2001
DETOX TRANSPORTATION
CLIENT NAME
gATE OF SERVICE
7/01/1999-- 8/30/Z000
B735882
n 735,~e2
AMOUNT
2,973.36
· *- TOTAL
RETAIN THIS STATEMENT FOR YOUR RECORDS
COUNTY OF ANOKA, MINNESOTA
2f~73o36
CITY COUNCIL LETTER
Meeting of April 23,2001
AGENDA SECTION: Consent
ITEM: Transfer of Funds from General Fund to Police
NO Department Budget to Repay Overtime fund.
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johns~b~
DATE: April 17, 2001
CITY MANAGER
BACKGROUND
During the past three months the Police Department has been involved in off duty employment details that are
handled through the department. This detail was for security at Unique Thrift Store.
Since this type of off duty employment is handled through the department, officers have signed up and worked
these details since the first of the year, and we have received a check from Unique Thrift Store in the amount of
$1,873.32. According to the City Finance Director, this money is considered revenue and had to be placed in
the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiring $1,873.32 received
from Unique Thrift Store to cover the cost of off duty officers working security at these locations be
returned to the 2001 Police Department budget line 1020.
RECOMMENDED MOTION: Move to transfer $1,873.32, the total amount received from Unique
Thrift Store for off duty security worked, from the General Fund to the Police Department 2001 budget
under line 1020, Police overtime.
TMJ:mld
01-061
COUNCIL ACTION:
Clll OF COLUMBIA HEIGHTS
598-~87n AVE NS
COLUMBIA HEi6~TS, Mh 554~i
TR~ z!4 REG~ 0i QP~ i 84184/8001
8~6~/'2001 !6:35:~5
Misc Revenue
ACCOUNTS: loi.e~.3q201
FINANCE Receiot~: 91749
REFUND FOR OVERTIME
UNIQUE THIRFi STORE
PAYOR: NASk SA~EB,iN~.
ANT:
TenOeTe~
CHECK: 45G~
1.873.38
CHANGE: .0~
1,873,32
-- THANK YOU '-
HAVE A NICE ~AY!
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDA SECTION: CONSENT AGENDA
NO: L I -/~- t ~
ITEM: Authorize the Capital Equipment Replacement of
Unit #223, Toro Grounds Master, 580-D Lawnmower
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
DATE:
Background:
Unit # 223 is a Toro Grounds Master, 580-D Lawnmower that was purchased in 1996 for $65,000. It is a self-propelled riding
lawnmower equipped with three rotary mowing/mulching decks. The mower is capable of mowing a 16' width and will trim less
than an 18" circle around trees.
Unit #223 has 1,636 recorded hours of operation. To date, $8,000 has been spent on labor and repairs. Ninety percent of time
Unit #223 has been driven and maintained daily by the same full time operator. The public works mechanic has completed major
service work as per manufacturers recommendations. The 2001 Public Works budget allocated $75,000 for equipment
replacement.
Analysis/Conclusions:
The shop foreman has rated the mechanical concVttion as fair and the appearance as good. The engine will need to be rebuilt or
replaced in the near future as it is using 2 quarts ofoil in 8 hours of operation. The local Toro dealer has provided an estimate of
engine replacement at $10,000. The hydraulic, transmission and electrical systems are specialized and highly sophisticated. They
have been working well, but will be very expensive to repair when the time comes.
The operator reports that the 580-D safely maneuvers on steep hills, produces a high quality cut and performs well under adverse
conditions, such as tall wet grass and steep slopes. Routine maintenance items such as greasing, blade sharpening, and deck
cleaffmg are operator friendly.
Since 1996, when the Toro 580-D was added to the Parks Maintenance Equipment, tuff quality has greatly improved and mowing
time has been significantly reduced. The 580-D mulches grass clippings and leaves, retunfmg nutrients to the soil. The 16-foot
cutting width minimizes soil compaction, caused by mower traffic. Prior to 1996, during periods of heavy growth, crews were
unable to keep up with mowing demand and consequently would have to spend numerous hours of unproductive time raking, and
disposing &huge piles of clippings. Bulk mowing time has been reduced from approximately 54 hours per week to 25 hrs per
week. Some ballfields are now mowed twice a week at the request of the Recreation Department. Time that had been used for
mowing is now used for park maintenance or rehabilitation projects such as playground and pathway construction.
The Toro Grounds Master 580-D is available for purchase from the Minnesota State Purchasing Contract from MTI Distributing
of Plymouth, MN.
Minnesota State Contract Pricing: New Toro Grounds master 580-D with cab: $69,606.00
Less trade value on 1996 Toro Grounds master 580-D with cab ($16,500.00)
Total: $53,106.00
This quote includes delivery, setup, and service. All new Toro units have a 2-year warranty.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDASECTION:CONSENTAGENDA
NO:
ITEM: Authorize the Capital Equipment Replacement of
Unit #223, Toro Grounds Master, 580-D Lawnmower
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hansen BY:
DATE: 4/18/01 DATE:
Capital Equipment Replacement of Unit #223, Toro Grounds Master, 580-D Lawmower.
Page 2 -
In keeping with the goals improving the overall appearance of city parks, avoiding costly equipment repairs and minimizing down
time, staff recommends the purchase of one new Toro Grounds master 580-D with cab.
Recommended Motion: Authorize the purchase of one (1) new Toro Grounds Master 580-D Lawnmower, from the Minnesota
State Purchasing Contract price of $69,606 less the trade-in of($16,500) for a total purchase price of $53,106, plus sales tax, from
MTI Distributing, Plymouth MN, with funding allocated from Parks Capital Equipment.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDA SECTION: CONSENT AGENDA
NO: L~_/~. I~
ITEM: Authorize the Capital Equipment Replacement of
Unit #200: Ford F350 4x4 One Ton Dump Truck, and Unit
#200A: A 8'-6" Western Snow Plow
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
Background:
Unit #200: A Ford F350 4x4 One Ton Dump Track and Unit #200A, a 8'6" Western Snow Plow were purchased in 1986 for
$21,900, with a projected life expectancy of 15 years. This vehicle is powered by a gas engine and has recorded mileage of
50,690. It is used primarily for snow plowing alleys, cul-de-sacs, parking lots, and dead end streets. Other uses include towing
equipment trailers, hauling construction materials and debris.
Computerized vehicle maintenance and repair records date back only to 1992, due to computer program failures. The computer
records indicate $6,564 has been spent on maintenance and repair. The Shop Foreman has hard copy records that verify that
$7,412 has been spent on major repairs alone.
Unit#200hasahistoryofproblemswithpoorbrakingandloosesteermg. The automa~c transmission and transfer case have
been rebuilt. The head gasket is leaking. The Shop Foreman has rated the mechanical condition as poor to fair and the body
condition as fair to good. The snowplow matched to unit 200 has been repaired numerous times, with the major repair providing
the A-frame replacement in 1999. The Shop Foreman has rated the mechanical condition as poor.
The 2001 budget has allocated $50,000 for the replacement of Unit #200 and Unit #200A
Analysis/Conclusions:
Public Works staff has carefully reviewed past, current and projected use of Unit #200. A summary of those fmcVmgs is as
follows:
The gas engine lacks sufficient power to plow heavy snow. Existing Unit #200 has a GVW of only 11,000 lbs. When the
vehicle is loaded or towing a loaded trailer the springs bottom out and stopping distances are dramatically increased. The
breaking system has been repeatedly investigated and mconditioned by the Shop Foreman and the dealer. The conclusion
reached was that the braking system was not properly designed for this vehicle, particularly when fully loaded. The
steering system has been reconditioned, but the driver lacks feel for the road, especially when the truck is loaded.
Staff recommends replacement of Unit #200 with a Ford Super Duty 450 4x4 chassis equipped with 7.3L diesel engine and 9-foot
construction box. This vehicle has a GVW of 15,000 lbs. and would be better suited for our current and projected needs.
This vehicle is available for purchase under Hermepin County Joint Purchasing Contract (expires April 16~h) or the State of
Minnesota Purchasing Contract (expires April 27th).
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: Authorize the Capital Equipment Replacement of
Unit #200: Ford F350 4x4 One Ton Dump Truck, and Unit
#200A: A 8'-6" Western Snow Plow
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hansen BY:
DATE: 4/18/01 DATE:
Capital Equipment Replacement of Unit #200, Ford F350 One Ton dump track and plow.
Page 2 -
Contract pricing provides the following for the Ford Super Duty F450 4x4 chassis as follows:
Superior Ford (Hennepin County) $30,592, plus sales tax
Airlake Ford (MN State Purchasing) $29,821, plus sales tax
We have received two quotes for the dump box and snow plow package as follows:
Track Utilities $16,310, plus sales tax
Crysteel $16,605, plus sales tax
Estimated trade-in or auction value of Unit #200 with the snowplow: $5,000 - $7,500. Staff recommends disposing of Unit 200
and 200A by auction to obtain the highest replacement value.
Recommended Motion: Authorization for the replacement of unit #200 with one (1) new Ford Super Duty 450 4x4 chassis under
the State of Minnesota Purchasing Contract from Airlake Ford-Mercury, Lakeville, MN in the amount of $29,821.00, plus sales
tax. Funding shall be divided equally from the Sewer and Water Capital Equipment Replacement Funds.
Authorization to purchase dump box and snow plow package from Truck Utilities MFG., Co., 2370 English St., St. Paul, MN, in
the amount of $16,310, plus sales tax. Funding shall be divided equally from the Sewer and Water Capital Equipment
Replacement Funds.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDA SECTION: CONSENT AGENDA
NO: LI - ~ - ] '~
ITEM: RESOLUTION ACCEPTING BIDS AND
AWARDING A CONTRACT FOR CITY PROJECT #2001-
00:2001 MISCELLANEOUS CONCRETE REPAIRS AND
INSTALLATIONS
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
DATE:
Background:
On February 26, 2001, City Council authorized staff to seek bids for the Miscellaneous Concrete Repair Program to replace/install
concrete throughout the City. Plans and specifications were advertised for bids in the Focus on April 12, 2001 and Construction
Bulletin on April 6th and 13m, 2001. Six contractors requested copies of the bidding documents. Five bids were received and
publicly read aloud at the April 18, 2001 bid opening. A copy of the bid opening minutes is attached.
Analysis/Conclusions:
The low bid was submiRed by Ron Kassa Construction, Inc. of Elko, Minnesota, in the amount of $43,388.30. The unit prices
axe consistent with the Engineer's Estimate and actually did not increase from the 2000 program unit prices.
Specific items replaced or repaired under the Miscellaneous Concrete Program include structures such as curb and gutter, sidewalk
and street panels. The concrete replacement is budgeted for in the Public Works Depax'U~ent budgets, such as in the Water Fund,
for repairs of damaged concrete caused by water main breaks or paid for with funds generated by projects such as special
assessments for curb and gutter replacement in seal coat areas.
An addendum was prepared by staff to include the sidewalk work for Gateway Park at 37tn and Central Avenues, that was
originally contemplated to be performed with the Central Avenue Street, Utility and Streetscaping project, now delayed until
2002. The layout includes color banding and exposed aggregate walk. This work will be funded by under City Project 1999-19,
Gateway Park.
Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 2001-36 accepting bids and awarcVmg the 2001
Miscellaneous Concrete Repairs and Installations, Municipal Project #2001-00, to Ron Kassa Construction, Inc., of Elko,
Minnesota, based upon their low, qualified, responsible total bid in the amount of $43,388.30 with funds to be appropriated from
Fund 401-50100-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
Attachment:
Bid Opening Minutes
Resolution
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Thursday, April 18, 2001 at 10:00 a.m.
City Project No. 2001-00
2001 Miscellaneous Concrete Repairs and Installations
Pursuant to an advertisement for bids for City Project No. 2001-00, an administrative meeting
was held on April 18, 2001 at 10:00 a.m. for the purpose of bid opening. Bids were opened and
read aloud.
Attending the meeting were:
Shari Thomas, Thomas & Sons Construction.
Kevin Hansen, City Engineer
James Molinaro, Engineering Tech III
Bids were opened and read aloud as follows:
Bidder Base Bid Addendum 1 Total Bid
Ron Kassa Construction Inc.
Standard Sidewalk, Inc
Ti-Zaek Concrete Inc.
Creative Curb, LLC
Thomas & Sons Construction, Inc.
$36,572.70 $6,815.60 $43,388.30
$37,868.50 $7,810.00 $45,678.50
$38,536.00 $10,728.00 $49,264.00
$43,596.95 $8,421.00 $52,017.95
$45,510.05 $9,001.00 $54,511.05
Respectfully submi ed,
Kevin Hansen,
Public Works Director/City Engineer
RESOLUTION NO. 2001-36
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
2001 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT No. 2001-00
TO RON KASSA CONSTRUCTION, INC. OF ELKO, MINNESOTA
WHEREAS, pursuant to an advertisement for bids for City Project No. 2001-00,
Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated
according to law. The following bids were received complying with the advertisement:
Bidder Base Bid Addendum 1 Total Bid
Ron Kassa Construction Inc.
Standard Sidewalk, Inc
Ti-Zack Concrete Inc.
Creative Curb, LLC
Thomas & Sons Construction, Inc.
$36,572.70 $6,815.60 $43,388.30
$37,868.50 $7,810.00 $45,678.50
$38,536.00 $10,728.00 $49,264.00
$43,596.95 $8,421.00 $52,017.95
$45,510.05 $9,001.00 $54,511.05
WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250~ Avenue East, Elko,
Minnesota 55020 is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Ron Kassa Construction Inc. in the name of the City of Columbia Heights, for the 2001
Miscellaneous Concrete Repairs and Installations, City Project No. 2001~00,
according to plans and specifications therefore approved by the Council.
The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
City Project #2001-00 shall be funded with State Aid Maintenance Fund, General Fund,
Park Fund, Street Fund, Sewer and Water Fund and PIR funds.
Dated this 23rd day of April 2001.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Gary Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: 4/23/01
AGENDA SECTION: CONSENT AGENDA t~ -. ~ _ [ ~
NO.
ITEM: AWARD OF 2001STREET AND PARKING
NO. LANE STRIPING PROJECT
ORIGINATING DEPARTMENT:
PUBLIC WORKS
DATE:
CITY MANAGER
BY: ~'/~
DATE:
Backgrouml:
On February 26, 2001, Council authorized staff to seek proposals for the 2001 Street and Parking Lane Striping project. Plans and
specifications were sent to two companies which have bid on the project in the past. Two proposals were received by the deadline on April
17, 2001 at 3:30 p.m. The bids received were as follows:
Company
AAA Striping Service Co.
Precision Pavement Marking Inc.
Amount
$4,771.81
$6,074.30
Funds are budgeted for this project in State Aid Maintenance ($6,000.00) and the General Fund - Traffic Signs and Signals ($750.00). The
low bid was under the amount budgeted for the 2001 budget.
RECOMMENDED MOTION: Move to award the 2001 Street and Parking Lane Striping project to AAA Striping Service Co., of Rogers,
Minnesota, based upon their low, qualified, responsible bid in the amount of $4,771.81, with $4,142.83 to be appropriated from Fund 212-
43190-4000 and $628.98 to be appropriated from Fund 101-43170-4000; and, furthermore, to authorize the Mayor and City Manager to
enter into a contract for the same.
COUNCIL ACTION
CITY COUNCIL LETTER
Meeting of: April 23, 2001
AGENDA SECTION:
NO:
ITEM: License Agenda
NO:
ORIGINATING DEPT.:
License Department
BY: Kathryn Pepin
DATE: April 20, 2001
CITY MANAGER
APPROVAL
DATE:~/~J"
BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the April 23, 2001 City Council meeting for new contractors in 2001.
Also included is an application for an Off Sale Beer License for Jamila Hassuneh for the Santana Express Grocery Store at 4901
Central Avenue.
At the top of the license agenda you will notice a phrase stating *"Signed Waiver Form Accompanied Application". This means
that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the
public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for April 23, 2001 as presented.
COUNCIL ACTION:
TO CITY COUNCIL April 23, 2001
*Signed Waiver Form Accompanied Application
2001 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
LICENSED AT
FEES
BUILDING OFFICIAL
*Bechard Masonry
*Complete Comfort Heating
*KAL Construction
*Minnesota Gas Light
*PMJ Group, Inc.
*Signcrafters
*Northwest Asphalt
*United Water & Sewer
1709 Walnut Circle N.
3899 Cheshunt Dr.
1519 - 39t" Ave. N.E.
7866 University Ave. NE.
9219 Telford Crossing
7775 Main St. N.E.
1451 Stagecoach Rd.
11866 Wayzata Blvd.
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
TREE SERVICES
PUBLIC WORKS DEPT.
*Top Notch Treecare
6980 Oxford St.
50.00
OFF SALE BEER
POLICE DEPT, FIRE,
BLDG.
*Jamila Hasuneh dlbla
Santana Express
4901 University Ave.
150.00
license agenda
FUND
225
235
740
250
278
7:79
.<! 02
/102
.",()4
,., () 9
' 0 :i
720
(3 E: N E: !:;: A L..
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ECONOMIC: DEVEZL. O{::'MENT AU"rH
S'TATE A:I:D I,!A:f:I-ITE:I,}ANCE
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S'fc'~rE: A:I:D C:C>NSTF;&JC:"f!ON
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CAP:[TAL. ]:MF'ROVE]'IIE{I'-{T --.- I::'!F~'
C:AP EQU:I:P' F;~EPI..ACE...GE:NEF~'.AL.
WATER t..!"!':i:I..:i:"I"Y
SEWER UT:I:L. ITY
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ST[)I:~'M SE:WE]:;: U'f':I:t:[:TY
L.. I (X[LjC}F;2
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CE:N 'f'RAL. [.:iARA[.:iE:
DATA F:'Fii)CESSII,IG
E"E)NTRIBU'f'E:i) F'ROJE:C:TS-F;~EC:
i NSUF;/~dqCE
E: S E ': R 0 W
F:'LEX EdENtEI::':I:T 'T'F;:LJ'.E;T F:'UMD
i:"ANK F;dECAF:'::
BANK I'IAME
:I'::Ai'IK (:::HEZC:t(:i:N(:3 AC::COUNT
'T' 0 "I" A !. A ! L. !:':: A N K S
L/_ /4
Check H:i,s" 'H."y
D I S ):':~ U R S lEE: M fEE: i',[ "f S
78,834., 44
2,760., 47
I , 500 .. 00
23, ::!?.60 ,. 84
3,450.35
:1.2 .., 524 ,. 55
830 .. 14
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3 r, 936 ,. 96
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PROCLAMATION
LOYALTY DAY
WHEREAS, the citizens of this city are extremely proud of this nation's
more than 200-year heritage of freedom and are loyal to the ideals, traditions
and institutions which have made our nation so great, and
WHEREAS, their obvious education to our way of life is indicative of a
strong, continued desire to preserve the priceless American heritage, and
WHEREAS, they will be proud to stand and publicly declare their
determination toward actively and positively safeguarding our freedoms
against any foreign or domestic enemies, now
THEREFORE, I Gary L. Peterson, Mayor of the City of Columbia Heights,
do hereby call upon all my fellow citizens to take full advantage of the
special occasion known as Loyalty Day, celebrated annually for over 40
years throughout the nation on the first day of May, as an incentive for every
true American to reafftrrn his and her love of flag and country, and I urge
that all individuals, schools, churches, organizations, business
establishments and homes within my official jurisdiction to display proudly
the flag of the United States and participate in public patriotic Loyalty Day
activities which are to be co-sponsored by the VFW and the Ladies
Auxiliary on Loyalty Day, May 1, 2001.
Mayor Gary L. Peterson
PROCLAMATION
MAYOR' S PRAYER BREAKFAST
COLUMBIA HEIGHTS, MN
WHEREAS, in 1952 an event was inaugurated by leadership groups in the
United States Senate and the House of Representatives and,
WHEREAS, a voluntary committee of citizens has joined together in
celebration of Columbia Heights to sponsor the Columbia Heights Mayor's
Prayer Breakfast, hosted by the Mayor of Columbia Heights at Murzyn Hall;
and
WHEREAS, it shall be proclaimed "A Day of Personal Rededication in
Columbia Heights," calling upon all citizens to join in quiet reverence and
dedication as stated in the Declaration of Independence:
"We hold these truths to be self-evident; that all
men are created equal; they are endowed by
their Creator with certain unalienable rights;
that among these are life, liberty and the pursuit
of happiness; that to secure these rights,
governments are instituted among men..."
NOW, THEREFORE, I Gary Peterson, Mayor of Columbia Heights, do
hereby proclaim Tuesday, May 15, 2001, as the date of the Columbia
Heights Mayor's Prayer Breakfast.
Gary L. Peterson, Mayor
PUBLIC WORKS
· CEN~'RALGAK~GE
CITY OF CC:)LUMBIA HEIGHTS (l")
· ENGINEERIN(;
· STREETS
· PARKS
637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 706-3700 FAX 706'3701
ARBOR DAY - ARBOR MONTH
PROCLAMATION
WHEREAS:
Native Minnesotans and early pioneers depended upon existing forests to
survive in an often harsh yet beautiful !and, as do Minnesota's earrent residents
and landowners; and
WHEREAS:
The old growth red and white pine forests in the North, the mature hardwood
forests of the Southeast, and the oak savannahs bordering the prairies in the
South and West continue to change; and
WHEREAS:
Citizens must become stewards of their own environment by planting,
maintaining, and protecting trees so that the benefits trees provide throughout
their life cycles continue to improve the quality of life that we as Minnesotans
enjoy and depend upon;
NOW, THEREFORE, I, Gary Peterson, Mayor of the City of Columbia Heights, do hereby
proclaim April 27, 2001, to be
ARBOR DAY
AND THE MONTH OF MAY 2001 TO BE ARBOR MONTH
IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
FURTHER:
I urge all citizens to plant trees to gladden the hearts and promote the well-
being of present and future generations.
DATED: This 23rd day of April
Mayor Gary Peterson
THE CITY OF COLUMBIA HE[GHT$ DOES NOT DISCRIMI 4ATE ON THE BASIS OF DIS, ABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
TDD (763) 706-3692
CITY COUNCIL LETTER
Meeting of April 23, 2001
AGENDA
SECTION:
NO:
ITEM:
NO:
Close Heating
Rental License Revocation
ORIGINATING
DEPARTMENT:
Fire
BY: Dana Alexon
DATE: April 18, 2001
CITY
MANAGER
APPROVAL
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Scott Owens regarding rental property at 4032 Van Buren Street for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of April 23,
2001.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Scott Owens Regarding Rental Property at 4032 Van Buren Street in that the Property is
in Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421.-3878 (763) 706-3600 TDD (763) 706-3692
Visit Oitr Website at: www. ci. columbia-heights. mn. us
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
April 3, 2001
MEMBERS
Tom Ramsdell, Chair
Donna Schmitt
Ted Yeh~
Stephen Johnson
Tammesa Ericson
The April 3, 2001 Planning and Zoning Commission meeting was called to order at 7:05 p.m. by Chairperson
Ramsdell. Members present were Schmitt, Ericson, Johnson, Yehle, and Ramsdell. Also present were Jim
Hoeft (City Attorney), Kathryn Pepin (Secretary to the Planning and Zoning Commission), and Tim Johnson (City
Planner).
Motion by Yehle, seconded by Ericson, to approve the minutes from the meeting of March 6, 2001 as presented
in writing. Voice Vote: All Ayes. Motion passed.
NEW BUSINESS:
Public Hearing
Conditional Use Permit
Case #200 1-0406
Sepiku Opportunites, LLC
Ken Hertz
RE: 508 N.E. 40th Avenue
Tim Johnson, City Planner, presented the request of Ken Hertz and Sepiku Opportunities, LLC for a Conditional Use
Permit to allow the second floor to be used as a residential dwelling unit. He stated that Mr. Hertz purchased the
building in 2000 and converted the second floor into an apartment and has rented it for a few months without first
obtaining the required zoning approvals and City rental license, He added that the Fire Department has inspected
the unit but has not issued the license because of the outstanding required zoning issues. Mr. Johnson cited
Section 9.113(2}(b) of the Zoning Ordinance which requires a Conditional Use Permit for dwelling units in the Retail
Business District provided the units do not occupy the first floor of the commercial space and a roof intended for
usable space shaft be enclosed by a wall or fence not less than five feet in height.
He stated that the applicant currently has tenants occupying the second story living space in the building and the
roof is not accessible from the rental unit. The proposal meets the two conditions established in the Zoning
Ordinance. The apartment currently contains two bedrooms, one bathroom, a utility room, a kitchen and deck, all
on the second floor. The total living space is roughly 1,221 square feet.
He informed the Commission that in September of 1999 a request for a Conditional Use Permit and site plan were
approved on behalf of Merit Siding for the construction of a 40'x48' accessory building on the site to be used for
storage of miscellaneous parts, equipment and construction vehicles. Due to the death of the owner and
dissolution of Merit Siding, the property was sold by the bank and the building never completed.
Planner Johnson stated that, at this time, the applicant is not proposing any physical changes to the site or any
exterior structural changes to the building. However, any improvements are subject to review and approval by the
Zoning Official, Building Official and the Fire Department. He further stated that Staff has visited the site and has
the following concerns:
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
PLANNING AND ZONING COMMISSION
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APRIL 3, 2001
PAGE 2
4.
5.
6.
The property has incomplete fencing in front of the pole barn facing 40~ Avenue. This needs to be fixed.
Both pomhes on ground level on the back side of the building have no railings in place. These are safety
issues that need to be addressed immediately.
Back porch on ground level needs to provide a clear exit to the parking surface. A second stairwell with a
clear exit has to be installed. The current stairwell is blocked by a cellar access door.
Siding and window trimming shall be completely finished.
Pole structure adjacent to commercial structure is in an unfinished state. The Building Official has
requested that the unfinished pole structure either be completed or torn down within 60 days.
The entire property needs to he cleaned up immediately. There are miscellaneous items, appliances,
refuse, etc. behind the structure that are unsightly in appearance.
He added that any improvements are subject to review and approval by the Zoning Official, Building Official, and
the Fire Department.
Planner Johnson stated that the minimum yard and density requirements in the Retail Business District are as
follows:
Every lot shall have a minimum frontage of 40 feet. The existing property has roughly 50 feet of
frontage along 40th Avenue which meets this requirement.
Front Yard shall be 15 feet. The existing building is roughly two feet off the front property line which
does not meet this requirement.
The floor area ratio shall not exceed 1.0. The subject property has a floor area ratio of approximately .8
which meets this requirement.
A building which is not served by an alley shall have one 10 foot side yard. The existing building meets
this requirement as the east half of the lot is vacant of any structure.
No building shall be erected within 10 feet of any alley. There is no rear alley.
He informed the Commission that the existing building does not meet the front yard setback requirement of the
Zoning Ordinance. However, considering that it was constructed in 1915 prior to the adoption of zoning
regulations, it would be considered legally nonconforming and could continue to be utilized without variances.
He added that the parking requirements for a dwelling unit requires two (2) parking spaces, which have been
provided directly behind the building. The parking layout shows two legal spaces measuring 9 X 20 in size and
will be required to be striped and maintained. A bumper curb and separation from the building will be required.
PLANNING AND ZONING COMMISSION
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PAGE 3
Planner Johnson stated that the one issue that needs to be addressed is the driveway that runs along the south
side of the subject property. This driveway is a separate platted lot and ownership of the property is undetermined.
It is staff's impression that the lot was platted as a driveway which was intended to be used by the adjacent
properties. The other area that is in question is the area used for ingress and egress from Summit Street to this
property which is also used to access the adjacent apartment complex. This area is not hard-surfaced at all, and is
currently a muddy mess. This issue should be addressed in relation to future development of this site.
Chairperson Ramsdell opened the public hearing. He asked the representative of Sepiku Opportunities why the
second floor of this building was rented without the required City license and approvals.
Marshall Jackson, representing Sepiku Opportunities, LLC., was present to state the building was purchased on a
foreclosure in January 2001 and that they were told by Northeast State Bank that the second floor unit was a
legal rental unit. He added that due to weather conditions, the exterior items had not been completed and wanted
"to calm the fears of the City" and assured the Commission that he would do everything possible to complete the
minor violations as soon as possible stating "it's not as if the building is a hazard".
Chairperson Ramsdell disagreed citing the unsafe condition of the uncompleted pole building, the decks on the rear
of 508 and the debri. He added that Mr. Jackson should be aware of the City requirements and stated that the
tenants currently living in the unit are in violation. Ramsdell stated that he is not one to put tenants out on the
street and would not do that, but they are in violation of City laws and felt that timeframes should be implemented
on the completion of the items listed.
Commissioner Steve Johnson asked Mr. Jackson if he owns other rental property.
Mr. Jackson replied that he was involved in the 500 N.E, 40t" Avenue project and Conditional Use Permit but that
second floor rental unit was already in existence. Mr. Jackson apologized asking the Commission to allow him
thirty days to hire a contractor to get permits and complete the work on the pole building and in the rental unit.
Chairperson Ramsdell asked Matt Field, representing the Housing Maintenance Division of the Fire Department, for
an outline of the contact between the applicants and the Fire Department. Inspector Field stated that on January
25, 2001 an initial inspection was conducted upon request of the applicants for an inspection of the second floor
for use as a rental unit and some minor violations were noted. At that time, there had not been any receipt of an
application for license or license fee paid. He added that it is the policy of the Fire Department Housing Inspectors
to not indicate whether approval will be granted. On January 30, 2001 compliance letters were sent to the
owners. On February 9, 2001, the Fire Department was informed by the Zoning and Building Officials that the
property had not been approved for the use of the second floor as a rental unit nor had any permits been obtained
for any alterations or changes to residential use from the previous commercial use. On February g, 2001 a letter
was sent to the applicant by the Fire Department advising them that there would be no approvals granted until
approval is obtained through the Zoning and Building Departments of the City and if the issue was not resolved in
thirty days they would be cited for operating an unlicensed rental property. On approximately February l5, 2001
PLANNING AND ZONING COMMISSION
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APRIL 3, 2001
PAGE 4
a license application and fee were received from Ken Hertz but was not processed due to the lack of City
approvals. On February 23, 2001, a complaint was received from a tenant in the second floor unit regarding lack
of hot water, etc. with that person stating that they had been living there a while. On March 2, 2001, a follow-up
inspection of the previously noted violations was conducted by Inspector Gorman at which time additional
violations were noted. He added that the required license has still not been issued nor has any verbal approval
been given to use the space as a residential rental unit. He informed the Commission that the unit had been
licensed prior to 1996 as a rental unit but not since then.
Chairperson Ramsdell expressed his disappointment in the business practices of the applicant in respect to city
requirements and the outstanding code items, exterior condition of the building site and debri as the applicant, Mr.
Hertz, owns other properties in the City and should know the process that is necessary for operating a rental
property. He also expressed his dismay that alterations had been made to the second floor without the required
permits and inspections and directed Mr. Jackson to obtain contractors to complete the work advise his
contractors to secure the required permits as soon as possible.
Mr. Jackson assured the Commission that he would have the handrails and other code items repaired and find a
contractor to finish everything and bring the site to code within thirty days.
Chairperson Ramsdell asked the City Attorney where the City stood regarding the existing tenants.
Attorney Hoeft stated that the Commission should look at the situation and use it to get the property owner to
bring the property to code and complete the outstanding items. In this case, he stated that he could appreciate
Mr. Jackson's comments, however, he stated that "it was clear that it was easier to ask for forgiveness than to
ask permission". He felt it "disingenuous" that Mr. Jackson plead ignorance to the issue as Attorney Hoeft is
aware that Mr. Jackson's partner, Mr. Hertz, has extensive involvement in rental properties in other cities and
knows what must be done to operate rental properties. He suggested the Commission use this opportunity to gain
compliance especially if Mr. Jackson and Mr. Hertz want to keep their tenants in the rental unit and continue
collecting monthly rent. The recommendation to the City Council for approval should include the completion of the
items as listed in the Staff report with a definite time frame attached to "trigger" review at the end of the allotted
time frame and, if not completed, issue citations to all involved parties.
Chairperson Ramsdell specifically addressed the status of the pole building to Staff and that the timeline also he
30 days to complete, Planner Johnson indicated that it was 60% finished but the process started over two year
ago and asked the Commission of it wouldn't be in the best interest of the City to remove it from the site or allow
it to be completed.
Ramsdell asked Mr. Jackson what their intentions were for use of the building. Mr. Jackson stated that they were
trying to decide if the building would be advantageous to the use of the 500 N.E. 40th Avenue property as they
were intending on applying for a wine license for an Italian restaurant and might need the building to provide the
required parking. Otherwise, the building would be used for storage as it is well built and would be a shame to tear
PLANNING AND ZONING COMMISSION
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APRIL 3, 2001
PAGE 5
it down. He added that they would abide by the decision of this Commission regarding the fate of the pole
building.
Commissioner Yehle asked Mr. Jackson what the building at 508 had to do with the parcel at 500 - 40t" Avenue
as they were separate parcels.
Planner Johnson explained that Mr. Jackson and Mr. Hertz were both involved in the ownership of the two parcels
and were attempting to put together plans for a restaurant with beer and wine at the 500 property but would
need the added room at 508 to accommodate the required off-street parking in conjunction with the wine license.
Mr. Jackson stated that they are waiting for drawings from their architect who is designing a parking area to
accommodate the proposed new restaurant for the 500 property.
Ramsdell asked if the 500 Club was currently open. Mr. Jackson replied that it was closed as it's current
configuration did not work and was closed for renovation.
It was Commissioner Schmitt's opinion that it would be to Mr. Jackson's benefit to remove the pole building from
the property.
Commissioner Steve Johnson asked Mr. Jackson if anyone directed them to contact the City prior to purchase to
check for City requirements and added further that the purchase agreement they would have signed states that it
is the responsibility of the purchaser to check for applicable city requirements for proposed use. He stated that
purchasing the property under a foreclosure as they did lead him to believe that they bought the property for a
bargain, but that does not eliminate any responsibility and referred to the City Attorney. It was Johnson's opinion
that by owning other properties in the City, the applicants should have known to check with the City for
requirements prior to doing anything.
Attorney Hoeft stated that the process is called "due diligence" which means contacting the governmental entity
to see if there are any code violations, the current status of the property regarding zoning and what regulations
would be relevant pertaining to the proposed use of the property.
Mr. Jackson stated that he honestly believed that after the Fire Department inspected the unit he could go ahead
and rent it adding that if he could have avoided getting into this awkward position, he certainly would have done
things differently. If he would have followed the rules, he felt the Commission would have "a lot more faith and
respect" for him.
Commissioner Yehle asked Chairperson Ramsdell if the item could be tabled until all the outstanding items are
completed. Ramsdell stated that tabling the item would bring the decision too close to the 60 day State Statute
deadline. It was Ramsdell's opinion that the item should be denied until such time all the items are completed as he
would be reluctant to approve a Conditional Use Permit even with the conditions attached adding that if the items
PLANNING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
APRIL 3, 2001
PAGE 6
are not completed in thirty days, then further action would be taken that would result in the tenants having to
relocate until such time the unit is a legally licensed rental unit.
Mr. Jackson asked the Commission if they would prefer the pole building to be torn down. The Commissioner's
collectively agreed.
Commissioner Johnson stated that "when you are buying a distressed property, in his business, it is the #1 rule
that the buyer contact the governmental entity to find out the particulars of the site. He stated that his business
would not want to incur the liability and have the sale come back".
Mr. Jackson stated that he understands that Mr. Hertz has a history with the City of Columbia Heights, "but I am
not Mr. Hertz". He asked the Commission "to respectfully give me a chance as I made an honest mistake".
Commissioner Ericson was concerned with the tenants as victims in this matter. She further stated that it was
clear to her that Mr. Hertz was the applicant for the Conditional Use Permit request but should have relayed
appropriate information to his partner.
Council Liaison Szurek was present and stated that it was unfortunate that Mr. Jackson partnered with Mr. Hertz
as Mr. Hertz does have a history with the City, and not a good history. She felt that Mr. Hertz should have made
his partners aware of City procedures and rules.
Commissioner Ramsdell stated that he was torn between two options to resolve this case. Rather than deny the
request totally and put the tenants out, he felt the better option would be to approve the request and attach
conditions including an eleventh condition stating that if all conditions are not in compliance within thirty days
from date of formal approval, the Conditional Use Permit will be revoked. The Commissioners concurred.
Motion by Ramsdell, seconded by Yehle, to recommend to the City Council the approval of the Conditional Use
Permit to allow a dwelling unit on the second floor of the building at 508 40th Avenue NE, subject to the following
conditions:
1. All required state and local codes, permits, licenses and inspections shall be met and in full compliance.
At no time shall any space directly associated with the dwelling unit occupy the first floor of the building.
This shall include, but not be limited to, kitchens, restrooms, and bedrooms.
The two off-street parking spaces provided shall be striped and signed in a manner that is consistent with
applicable regulations and shall be provided with bumper curbing. Any future commercial use in the lower
floor space shall also provide additional legal striped parking to meet the requirements for future use of
the building.
PLANNIN ING AND ZONING COMMISSION
REGULAR MEETING - MINUTES
APRIL 3, 2001
PAGE 7
5.
6.
7.
8.
9.
10.
11.
The fence in the front of the property facing 40tk Avenue shall be repaired.
Railings shall be installed on the two back porch landings to meet building code.
Second stairwell on back porch shall be installed for a clear exit to parking lot.
Siding and window trim on the entire building shaft be finished.
Entire property shall be cleaned up and properly maintained on a regular basis.
Pole structure on property shall be torn down within 30 days.
Large hole in paved parking area shall be filled in.
If all above items are not in compliance at the end of thirty days from the date of final approval, this
conditional use permit will be revoked.
Voice Vote: All Ayes. Motion passed.
**THIS ITEM TO APPEAR ON THE APRIL 9, 2001 CITY COUNCIL AGENDA.
Motion by Yehle, seconded by Johnson, to adjourn the meeting at 8:30 p.m. Voice Vote: All Ayes. Motion passed.
Respe~bml~tte~
Secretary to the Planning and Zoning Commission
kp
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF MARCH 20, 2001
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority
OEDA) was called to order by President Robert Ruettimann at 6:34 p.m., Tuesday, March 20, 2001, in the
Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present: Robert Ruettimann, Patdcia Jindra, Marlaine Szurek, Gary Peterson,
Julienne Wyckoff, Brace Nawrocki, and Bobby Williums
Commission Members Absent:
Staff Present: Randy Schumacher, Acting Deputy Executive Director
Anita Kottsick, Parkview Villa Housing Administrator
Cher Bakken, Secretary to Community Development
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA- Szurek requested that the Transition Block
Redevelopment Plans be added to the Administrative Report, Section B-3.
CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners
and are enacted as part of the Consent Agenda by one motion).
A. Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of February 20, 2001.
The minutes were amended as follows:
Page 2, 4~h paragraph, should read: Barnes reported on a five hundred million dollar SOS
package recently put out by local legislators that would help Senior Citizens in many ways.
Page 3, 3~d paragraph, should read: It was a unanimous decision of the Commissioners to
authorize new negotiations of the current one year ontion of the management contract with Crest
View Management for Parkview Villa.
MOTION by Nawrocki, seconded by Szurek, to adopt the minutes of the February 20, 2001 regular
meeting with the two amendments as discussed. All ayes. MOTION CARRIED.
2)
Financial Report and Payment of Bffis
a. Financial Statement - February, 2001
b. Payment of Bills - February, 2001
MOTION by Nawrocki, seconded by Jindra, to approve Resolution 2001-03, a Resolution of the
Columbia Heights Economic Development Authority (EDA) approving the financial statements for
February, 2001 and approving payment of bills for February, 2001. All ayes. MOTION CARRIED
Nawrocki asked when the Financial Report is going to be revised so that everyone can better understand
it. Ruettimann clarified that this is a project on the Task List that he and Bill Elfite are still planning on
doing.
REPORT OF THE MANAGEMENT- Anita Kottsick, Parkview Villa Housing Administrator.
Kottsick reported that the starter on the circulation pump was not functioning properly in the North
building on the morning of March 7, 2001. Repairs were made and the heat was restored by I 1 a.m. that
same day.
Economic Development Authority Meeting Minutes
March 20, 2001
Page 2 of 5
Kottsick stated she would be on vacation on March 30t~.
Wyckoff was concerned as to why a couple of months ago we were looking for people to fill the
vacancies at 4607 Tyler Street, and now we have thirteen people on the waiting list. Kottsick stated that
she wasn't aware of any problems with these units since she took over the position and wasn't sure if
prior management had any problems and that the management records would probably show that
information.
CrriZEN FORUM TO ADDRESS EDA ON MAI'rERS NOT ON THE AGENDA
Irene Sufka, Unit 104, stated that the EDA meeting was not held at Parkview Villa in February and asked
what the results of the Resident Survey were. Ruettimarm read the results of the survey as printed in the
February 20, 2001 minutes.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS- None.
PUBLIC HEARINGS- None.
ITEMS FOR CONSIDERATION
A. Other Resolutions.
1) Approve Resolution 2001-04, Public Housing Assessment System (PHAS)
Management Operations Certification- Randy Schemacher.
Schumacher stated the annual HUD report is required for management of Public Housing units. The
blank areas on the form are programs or policies we curren~y do not have in place. The report deals with
management performance issues as they relate to rental information and capital expenses. Following
Board approval, the report will be electronically submitted to HUD.
Nawrocki questioned why the high number of turnaround days under Sub-Indicator # 1, V 12400.
Kottsick explained that the number is high due to: 1) renters are required to give a 30 or 60 day notice
before vacating their unit; 2) 120 days of the 912 was used for elevator modernization equipment storage
during that process; and 3) sometimes it takes more time to clean up and/or make repairs to unit, because
the resident lived there many years.
Discussion included why the deposit is not kept if the renter or prospective renter; 1) does not move out
on time, 2) leaves the unit in need of extensive repairs; or 3) backs out of moving in at the last minute.
Ruettimann requested Kottsick to do a breakdown of the 912 vacant hours.
MOTION by Szurek, seconded by Wyckoff, to approve EDA Resolution 2001-04, Being a Resolution of
the Columbia Heights Economic Development Authority confirming approval of the Public Housing
Assessment Systems (PHAS) Management Operations Certification; and furthermore to direct the
Executive Director to forward same to the U.S. Department of Housing and Urban Development. All
ayes. MOTION CARRED.
B. Bid Considerations - None.
C. Other Business
1) Review EDA and Community Development Annual Report.
Schumacher reported that staff has prepared the EDA and Community Development Annual Report and
submitted it to the Finance Depaxtment for approval. This report was given to the EDA Board for
informational purposes only.
Economic Development Authority Mee~ug Minutes
March 20, 2001
Page 3 of 5
Commissioners and staff clarified some of the issues on the Annual Report for Commissioner Nawrocki.
Staff was also asked to provide him with a copy of the Agency Plan for Public Housing that was
adopted.
ADMINISTRATIVE REPORTS
A. Presidents Report- Robert Ruettimann.
1) Develop Task Force Committee
Ruettimann suggested that a Task Force Committee be formed to work on the implementation of the
Downtown Master Plan. The Task Force would consist of seven members from the following
depa~hncnts or committees: EDA, Bob Ruettimarm and Pat Jindra; Planning and Zoning, Tom Ramsdell;
City Council, Bruce Nawrocki; Public Works, Keyin Hansen or Kathy Young; Staff, Walt Fehst or
Randy Schumacher; and Finance, Bill Elrite or a staff member to be available as needed. This
committee would serve as an advisory group to start the redevelopment process. They would take this
information to each of their commissions, indicating what may need to be approved in each stage of the
Downtown Master Plan. He also recommended that the Task Force establish a common meeting date
and goals for the Committee.
MOTION by Nawrocki, seconded by Williams, to establish a Redevelopmental Advisory Committee as
outlined by the President of the EDA, with appointments to the committee to be made by the Chair, Bob
Ruettimann and Co-Chair, Pat Jindra. All ayes. MOTION CARRIED.
2) Status Report on Remodeling at Parkview Villa.
Ruettimann referred to the Board direction to remodel units 106 and 102 to the current Handicap
Accessible requirements. After looking into the costs of remodeling, the Davis Bacon requirements for
labor standards, Lead Base Paint issues, and required bid specifications, staff has recommended that the
units should not be remodeling at this time, and therefore authorized Kottsick to rent out unit 106.
3) Lead Base Paint Assessment at Parkview Villa.
Schumacher explained that HUD has come out with a new Lead Base Paint requirement for Public
Housing units, which impacts all future leases at Parkview Villa. The requirement applies when you
disturb two square feet of paint, or when you have children ages six or under in a unit. Parkview Villa
does not qualify for the exemption and will need to complete a Lead Base Paint evaluation. Schumacher
has contacted other cities that have already complied with the requirements. The testing will cost
approximately $3,756.
Ruettimann suggested the City Building Official, Mel Coilova, obtain certification to do Lead Base Paint
testing for the City of Columbia Heights. Ruettimarm will check into the cost of this training and will
speak to Collova in regards to his interest in being certified for the Lead Base testing.
4) CDBG Grant Funds
Staff has applied for $300,000 in CDBG Funds for 2001. Anoka County Housing staff has
recommended $200,000 be allotted to Columbia Heights. Schumacher will get a final determination next
week of the amount to be received.
Wyckoff asked if the purchase of the Conoco Station fell through, if the funds could be used on another
project. Ruettimann stated the Board could apply for fund reallocation.
Economic Development Authority Meeting Miuutes
March 20, 2001
Page 4 of 5
B. Report of the Aaing Deputy Executive Director- Randy Schumacher.
1) Parking Ramp Report on Physical Audit.
Schumacher explained that at the February, 2001 EDA meeting, the Board discussed options relating to
the pending maintenance agreement with Columbia Park Medical Croup on the 4011 Van Buren Street
Parking Ramp. Staff has obtained an evaluation of the parking ramp patrons from the Police Department
and a proposal from Vedi Associates, Inc. to perform a Physical Condition Audit of the rump in the
amount of $6,710.
The Commissioners had many questions they want answers to before signing this agreement.
Ruettimarm will contact Mr. Vedi to clarify issues that are unclear in the proposal.
2) Update Capital Improvement Plan for Parkview Villa.
Staff has updated the draft informational sheets for Parkview Villas Capital Improvement/Replacement
Schedule. This program was last reviewed in 1999. A five-year schedule was added. This indicates
future expenses to maintain Parkview Villa buildings. Staff asked that a sub committee be assigned to
review, update, adjust, and submit a recommendation to the Board for approval.
Rnettimarm suggested prioritizing repairs to be done this year, or if they can be done in the future. He
stated he will get a clear understanding of what funds are in the budget so as to determine what repairs
need to be done this year.
Szurek stated that she was on the last CIP committee and at that time Bill Gault went through the units
suggesting what should be replaced and the approximate cost for each item, such as cupboards, stoves,
etc. Kottsick mentioned she will make notes for the committee during her annual inspection.
Ruettimann assigned Commissioners Jindra, Nawrocki and Szurek to do an assessment of all the
apartments at Parkview Villa and present the Board with a list of repairs that need to be done now or in
the future.
C. Report of the Executive Director-None.
D. Transition Block Redevelopment Project for the 22 Units of Affordable
Townhomes.
Schumacher on behalf of the Executive Director presented the plan for 22 Units of Affordable
Townhomes, for review of the exterior presentation. The closing of the property will be held on
Monday, March 26, 2001. He indicated that Fehst felt the exterior of the building appeared to be very
plain and unattractive. He asked that any comments or suggestions be brought to his attention before the
closing on Monday.
Ruettimann and Jindra reviewed the plan, as they had not seen them before.
The Board recommended the developer, add a different colored siding to the front three peaks of the
complex, to present an accent for the exterior of the units.
MOTION by Ruettimann, seconded by Williams, to state that the drawings brought before the EDA
Board did not meet what the Board's expectations of the building were to be. All ayes. MOTION
CARRIED.
Economic Development Authority Meeting Minutes
March 20, 2001
Page 5 of 5
E. Attachments= Resident Council Minutes of February 12, 2001- Pat Xindrn.
Jindra submitted the minutes of the meeting that she artended and reported on last month.
Ruettimann requested approval for Jindra to attend the Resident Council meetings each month, instead of
quarterly, and that she be reimbursed for her attendance.
MOTION by Ruettimarm, seconded by Peterson, to approve Jindra attending the Resident Council
Meetings on a monthly basis, present a monthly report to the Board, and reimbursed her for attendance at
the meetings. All ayes. MOTION CARRIED.
Other Business
$indra asked if we still have the PA System at Parkview Villa that you could use for announcing different
events, meetings, fire drills, etc. A resident stated the Fire Department told residents that management
could not use the system, as it should only be used for emergencies by the Fire Department. She stated
that in the past, the system was used to alert residents during tornado warnings. Ruettimarm requested
Schumaeher check with the Fire Department on the status of the PA System, and if management can use
it for their announcements.
Ruettimarm again requested that the HRA take over Parkview Villas North building, and that the EDA
keep the south building. This would flee up time to work on development of the two areus of the city.
The HRA would only focus on the North building and the EDA could go forth with the development of
the city. Szurek, the new HRA Chair, will discuss this at the next I-IRA meeting.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, April 17, 2001 in Community Room B at
Parkview Villa.
ADJOURNM]ENT
MOTION by Jindra, seconded by Wyckoff, to adjourn the meeting at 8:55 p.m. All ayes. MOTION
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\EDAminutes2001\3-20-2001