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HomeMy WebLinkAboutApril 2, 2001 Board of Review and Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 5542] -38?8 (?63) ?06-3600 TDD (?63) ?06-3692 Visit Our Webslte at.' ww~cLcolumbla-heigbts. mn. us ADMINISTRATION March 30, 2001 Mayor Gary L. Peterson Councilmem bers Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Robert Willjams Clfy Manager Walter R. Fehst The following is the agenda for the BOARD OF REVIEW and CITY COUNCIL WORKSESSION of the City Council to be held at 7:00 PM on Monday, April 3, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxihary aids for disabled persore are available upon re- quest when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) BOARD OF REVIEW 1. ROLL CALL 2. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW To review property valuations as of January 2, 2001, for taxes payable 2002, and to hear appeals from citizens who feel aggrieved or have questions regarding property valuations. 3. INTRODUCTION The City Manager will introduce the Anoka County Appraisers. 4. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES Citizens in attendance will be given an opportunity to raise questions regarding their property valuations. 5. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL INFORMATION IS DESIRED The Council may, at this time, take action regarding any of the properties that were discussed or instruct the County Assessor's Office to provide more information at a continued meeting. 1) RECOMMENDED MOTION: Move to adopt the 2001 Assessment Rolls as presented and amended. 2) ALTERNATE MOTION: Move to continue the Board of Review meeting to Monday, April 16, 2001 at 6:30 p.m. for the purpose of hearing additional information regarding only those property values appealed and discussed on April 2, 2001, and to consider adoption of the 2001 Property Assessment Rolls. 6. ADJOURNMENT THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE On THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER WORKSESSION - immediately following Board of Review Discussion 1. Review of Bill Payment format 2. Contracting transitional services for Liquor Manager 3. Wine in grocery stores 4. Discussion ofCentral Avenue State Aid Constmction Project 5. CancellationofJointSchoolDistfictmeefingscheduledforApfill8,2001 Water R. Fehst, City Manager CITY OF COL UMBIA HEIGHTS DATE: MARCH 29, 2001 TO: THE HONORABLE MAYOR GARY PETERSON FROM: CITY COUNCIL MEMBERS BRUCE NAWROCKI MARLAINE SZUREK BOBBY WILLIAMS JULIENNE WYCKOFF WILLIAM ELRITE L~;~ FINANCE DIRECTOR CHECK PAYMENT LIST Several weeks ago the question came up in relationship to the checklist that is provided to the council. The primary question was if more information could be provided than what is on the current list. An example of this was the list that Shoreview provides for their city council. In general, we cannot provide a list exactly like the one that Shoreview utilizes. They have a more current up-to-date software program that allows them more flexibility. The financial software that we use was developed in the seventies and subsequently does not have a lot of the modern day features. Although the software does not have the bells and whistles of other cities, it does adequately meet our general needs. It should be noted that to upgrade to a more modern software package would cost in excess of$300,000. At this time it would be difficult tojustify that cost. Subsequentlylhave attached two examples of other versions of information on checklists that we can provide to the council. The first copy in white is what is given to the council now. The second attached copy in yellow sorts all payments by vendor names and lists the description that is shown on the check stub. This list is much longer than the current list because of the amount of detail. The third list that is attached in green gives the same information that is on the yellow list; however, the third list is not sorted by vendor name but is sorted by check number. Any of the three lists can be provided to the council. It should be noted that the most significant time factor in producing the lists is in editing them to ensure that non-public information is not included. As you can see on the attached lists some information has been blocked out. In summary, it should be noted that we are researching this further with the developer of the software to see what other options can be added to the software at a reasonable cost. It should also be noted that I have reviewed the concept of distributing both of these lists with the City Attorney and the City Human Resources Director. Both of them expressed concerns that it is very possible for the extended lists to be accidentally distributed without the personnel or non-public information being blocked out. If this did happen, it could be violation of the data practices act and could lead to potential legal problems. At this point it is my recommendation that we continue to distribute and produce the current list as part of the council packet. In addition to this we could produce the second list as a separate report and distribute it at the same time as the council list to any council member who wants it. In doing this every effort would be utilized to ensure that private and/or confidential data is not distributed to the public. This limited distribution could significantly reduce copying costs, and our liability if personnel or other non-public data was accidentally distributed, as the new report would not be distributed to everyone who receives the current council list. WE:his 0103303COUNCIL Attachments DRC FINA~CiAL SYSTEM CITY OF COLL?~IA I{EIGHTS 03/29/2001 09:01:36 Check History GL05OS-V06,27 CO%LSRPAGE GL540R Report Selection: Optional Report Title ....... 3/26/01 COUNCIL LISTING INCLUSIONS: Fond & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ 091294 thru thru thru thru thru 091500 Project N .............. Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thrd thru thru thru thrd thrd Run Instructions: Jobq Bamner Copies Form Printer Hold Space LPI Lines CPI J 01 P4 N S 6 066 10 BRC FINA/;C!.~L SYST~ CITY OF COL~IANEIGb~S 03/29/2001 09 Check History GL540R-V08.27 PAGE 1 3/26/0I COUNCIL LISTING BANK VUNDOR CHECK ~ER AMOUNT BANK CHECKING ACGOUIrf BELLBOY B~ SUPPLY 91294 71.48 BELLBOY CORPORATION 81295 7,431.01 (]HISAGO LAKES DISTRIBUTI 91296 289.60 CITY WIDE WINDOW SERVICE 91297 8.52 COCA-COLA BOTTLING MIDWE 91298 205.20 EAGLE WINE COMPANY 91299 888.90 EAST SIDE BEVERAAGE CO 91300 7,448.90 FALCON COPed~jNICATIONS GR 91301 991.95 GEdQUI~'E PkRTS/NAPA AUTO 91302 189.71 GREGG/NELSON S 91303 167.94 GR!GOS-COOPER & CO 91304 8,046.69 GROSSE/PAUL 91305 96.92 ROHENETEiNE INC 91306 274.40 IKON OFFICE SOLUTION 91307 144.25 JOi~qSON EROS. LIQUOR CO. 91308 3,288,68 JOP2~SON PAPER & SUPPLY C 91309 337.26 [~TnIR DIST. CO. 91310 10,335.30 LEAGL! OF MINNESOTA CITI 91311 690.88 MAC QUYEN EQUIPMENT CO. 91312 50.00 MARK, VII D!ST. 91313 2,095.00 MINNESOTA GFOA - LORI WE 91314 60.00 MI~YSOTA WIHEGROHERS CO 91315 152.00 MN DEPT OF PUBLIC SAFETY 91316 360.00 MNDEPT OF REVENUE 91317 7,369,00 PAUSTIS & SONS 91318 437.68 PC SOL~IONE 91319 334.58 REPS!-CO~-7 UP 91320 464.88 PE?fY CASH - LINDA MAGHE 91321 100.00 PHILLIPS WINE & SPIRTS 91322 901.42 QUALITY WINE & SPIRITS 91323 4,148.55 QNEST COM~fJNICATIONS 91324 1,899.10 REIN~TS/MARK 91325 366.13 RELIANT ENERGY MINNEC4LgC 91326 319,42 SPECIALTY SALES SERVICE 91327 134.19 SUBURBAM UTILITIES SUPTS 91328 200.00 THOMPSON/CHAiLIE 91329 72.42 UNITED BANNERS BANK 91330 506,94 VERIZON WIRELESS 91331 82.35 WORLD CLASS WINE 91332 281,00 XCEL ENERGY (N S P) 91333 12,272,09 ZETTERVALL/RACHEL 91334 39.00 ~a<~qSON/HARVEY 91335 100.00 BELLBOY BAR SUPPLY 91336 418.82 B~LBOY CORPOEATIUN 91337 10,428.37 BERGER/AMY 91338 100.00 COLUMBIA HEIGHTS HIGH SC 91339 2,874.47 FISCHER/TED 91340 21.64 RRC F!Nk~CIAL SYSTE CITY OF COLUMBIA HEIGHTS 03/29/2001 09 Check History GL540R-V06.27 PAGE 2 3/26/01 COUNCIL LISTING BANK CHECK NUMBER AMOUNT BAtiK CHECKING ACCOUNT GENUINE PARTS/NAPA AUTO 91341 124.35 GOV'T TRAINING SERVICE 91342 199.00 GRIGGS-COOPER & C0 91343 2,895.67 JOHNSON BROS. LIQUOR CO. 91344 1,788.65 JOHNSON PAPER & SUPPLY C 91345 284.39 KORTS/STEVEN 91346 13.69 KUEHN/JEAN 91347 35.21 k'UE'FHER DIST. CO. 91348 9,856.80 LkRSUN/ROY 91349 1,620.00 MARK VII DIST. 91350 1,031.06 M~TROCALL - ATT HESSAGIN 91351 69.55 MISKE JR & MARY JO MISNE 91352 9,767.00 MOELLER/KAREN 91353 49.97 MROS-NORTHERN LIGHTS/RIC 91354 375.00 NYS~OM P~LISNING COMPA 91355 5,033.09 PC SOLUTIONS 91356 1,468.03 PETiY CASH - CINUI WILLP 91357 43.88 PETTY CASH - GARY BRAATE 91358 68.88 PETI~x' CASH - KARHN MOELL 91359 96.21 PHILLIPS WINE & SPIHTS 91360 455.00 PRIOR WINE 91361 294.05 QUALITY WINE & SPIRITS 91362 8,642.99 PJ~GE SYSTES 91363 1,111.86 VAUGHN/STk'VEN 91364 25.95 WiNE COMPANY/THE 91365 764.25 AFFINITY PLUS FEDERAL CE 91366 584.77 AFSO'~E 91367 1,084.17 DELTA DENTAL 91368 4,241.45 FIRST COM}~'NITY CREDIT U 91369 2,030.00 I~.IA RHTIL~MENT TRUST 45 91370 12,353.23 JEFFERSON PILOT 91371 532.14 L~GLrE OF MINNESOTA CITI 91372 100.00 HEDICA SHNIOR 91373 744.00 MN CHILD SUPPORT PAYMENT 91374 808.16 NA~OCKI/BRUCE 91375 874.15 NCPERS GROUP LIFE INS 39 91376 330.00 ORCEARD TRUST COMPANY 91377 6,882.88 OSI EDUCATION SERVICES I 91378 105.00 Pr~A 91379 25,428.75 RAMSDELL SCHOLARSNIP FUN 91380 56.25 RELIASTAR EMPLOYEE BENEF 91381 1,962.20 UNION 49 91382 580.00 UNITED WAY 91383 40.00 WELLS FARGO - PAYROLL AC 91384 140,058.20 WI DEPARTMENT OF RE 91385 131.43 ACE}U~RDWARE 91386 383.23 AID ELECTRIC SERVICE INC 91387 393.00 BRC F!N~.MCIAL SYSTKM CITY OF COL~ZA HEIGHTS 03/29/2001 09 Check History GL540R-V06.27 PAGE 3 3/26/01 COUNCIL LISTING BANK VENDOR CHECK N~jNEER AMOUNT BANK CHECKING ACCOUNT ALL SAINTS BRJ~/~D DISTRIB 91388 69.00 AFt'PJ~-CHEM 91389 39.95 AMERICAN TESTING CENTER 91390 435.00 AMERIPRIDE 91391 99.19 A~OKA CO~'I'Y ATTORNEY 91392 745.00 ANOKA FFj~'NEPIN TECK COLL 91393 1,935.00 ASPEN MILLS, INC. 91394 524.00 BAP~NA GUZY & STEFFEN LTD 91395 15,276.70 BOYER TRUCK PARTS 91396 17.95 ERAUN INTERTEC CORP 91397 4,600.74 ~EN PET HOSPITAL 91398 922.00 CA. RLSON EQUIPMENT 91399 45.28 CATCO PARTS SERVICE 91400 834.45 CENTER FOR E~qENGY/ENVIRO 91401 250.00 CHIEAGO LAKES DISTEIB~I 91402 2,287.85 CITY WIDE LOCKSMITHING 91403 125.57 COCA-CO~ BOTTLING MIDWE 91404 1,137.23 CSC CREDIT SERVICES 91405 25.00 DALCO ENTERPRISES INC 91406 2,110.86 DANKA 91407 27.00 DA.~KA OFFFICE IMAGING CO 91408 270.00 DAVID BANKS S?~IOS 91409 50.00 DAV!ES-NORI~IEE WATER WK 91410 258,28 DELEG~3dD TOOL C0. 91411 106,44 DISCO~'T STEEL INC 91412 14.38 EAGLE WINE COMPANY 91413 492.54 EAST SIDE BEVEEAGE CO 91414 21,953.70 EF~ER & ASSOCIATE-PUBLIC 91415 832.50 ELECTION SYSTEMS & SOFfW 91416 442.45 ERTRE~4E BEVERAGE 91417 320.00 FEDERAL EXPRESS 91418 193.02 REDERJ~L SIGNALS CORP 91419 525.70 FIRE EQUIPMENT SRECIALTI 91420 205.94 FOCUS NEWSPAPERS 91421 246.51 FREEEOOM GPj~PHICS 91422 121.80 FRIDLEY/CITY OF 91423 1,141.00 G & K SERVICES 91424 504.36 GALLAGHER & COMPANY OF M 91425 1,250.00 G~JI~ PARTS/NAPA AUTO 91426 199,38 GILBERT ~CI-IANICAL 91427 411.50 GLENWOOD INGLEW000 91428 69.02 COODIN CO. 91429 506.34 GOP~R STATE ONE-CALL IN 91430 35.20 GNIGGS-COOPER & CO 91431 3,356.61 EACH COMPANY 91432 59.76 EAPPEL DB~ PLANSIGHT/JER 91433 3,238.06 HkRV'EST PAINT 91434 446.00 $~C FiNanCiAL SYSTEM CITY OF COLUMBIA HEIGHTS 03/29/2001 09 Check History GL540R-V06.27 PAGE 4 3/26/01 COUNCIL LISTING CHECK NUMBER AMOUNT CHECKING ACCOUNT HEIGHT HE;~RLD/THE 91435 27.50 HO}m~JSTEINS INC 91436 3,769.95 HONE DEPOT ~2802 91437 123.72 ICEO 91438 49.00 IMC SALT 91439 10,375.39 INTIL SOCIETY OF FIRE SE 91440 75.00 JOHNSON BROS. LIQUOR C0. 91441 15,777.03 K MART 91442 57.29 ~TH 5L OIL SERVICE 91443 672.50 KUETHER DIST. CO. 91444 29,611.95 LEAGUE OF MN CITIES INS 91445 30,232.50 LOFFLER BUSINESS SYSTEMS 91446 276.32 LOWELL'S 91447 119.93 M.A ASSOCIATES INC 91448 223.65 MAC QUEEN EQUIPMENT CO. 91449 261.58 MjLRK VII DIST. 91450 9,038.97 MC COLLISTER & C0 91451 299.44 MCGLADREY & PULLEM,LLP 91452 2,250.00 NEDTOX LA~O~TORIES, INC 91453 87.00 NEDTRONIC PHTSIO CONTROL 91454 168.00 MHN~DS CASF~AY LUMBER-F 91455 112.79 NE~OPOLITAN COUNCIL WAS 91456 50,578.73 MID STATES PLASTICS 91457 27.30 MIDWAY FORD 91458 97.95 MIN~Z~POLIS FINANCE DEPT 91459 56,000.00 Mi~0LIS OXYGEN CO. 91460 4.79 MIN~'D~DOLIS SAW C0. 91461 44.53 ~ DEPT OF ADMINISTPATIO 91462 37.00 MN DEPT OF PUBLIC S~ETY 91463 350.00 MN POLLUTION CONTROL AGE 91464 96.00 MOBILE PHONY CONEAirY/THE 91465 63.79 N.S.R.M.A.A. 91466 150.00 NEWQUIST & EKSTRUM, CHAR 91467 100.00 NORTH STAR ICE 91468 388.20 NSP 91469 585.65 OFFICE DEPOT 91470 324.81 PARK SUPPLY INC 91471 35.12 PAUETIS & SONS 91472 645.80 PDI PUBLIC SECTOR SERVIC 91473 1,050.00 HEPSI-COLA-7 UP 91474 119.00 PHILLIPS WINE & SPIRTS 91475 4,093.97 PLUNKEd'S, INC 91476 70.30 PRIOR WINE 91477 2,537.63 NE SOFT INC 91478 565.00 REGIONAL MUTUAL AID ASSO 91479 10.00 RELIANT ENERGY MINNEC~SC 91480 184.05 R}{YTHMS 91481 125.94 B~C FINANCIAL SYST~ CITY OF COL~IAFSiG~S 03/29/2001 09 Check History GL540R-VO6.27 PAGE 5 3/26/0I COUNCIL LISTING BANK CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT SURELE GPj~Y ELECTRIC 91482 137.39 SEARS COmmERCIAL ONE 91483 887.51 SQUBEGEE PRO WINDOW CLEA 91484 95.85 STANDARD SPRING C0 91485 582.28 STATE TREASURERS OFFICE 91486 372.50 STREICh~R GUN'S INC/DON 91487 7.40 SUBURBAN LA~ CENTER INC 91488 254.98 SUBURBAN RATE ADTHORITY 91489 800.00 SUN PUBLICATION 91490 t64.50 SUPERIOR FOE INC. 91491 14,807.00 SYSTEMS SUPPLY INC. 91492 448.11 TKDA 91493 481.05 TLF~L BE~2ING 91494 50.36 TWIN CITY TRA/qSPURT & RE 91495 116.00 VER/ZON WIRELESS 91496 8.95 WI~'E COMPANY/THE 91497 1,211.96 XCEL ENERGY (N S P) 91498 26.17 ZEP ~TAC'I'GRING COMPAN 91499 119.28 ZIEGLER INC 91500 38.39 644,575.19 BRC FIIlANCIAL SYSTEM CITY OF COLUS!A HEIGHTS 03/29/2001 09 Check History GL540R-V06.27 PAGE 6 3/26/01 COL~CIL LISTING VEER CHECK hr~l~ER AMOUNT REPORT TOTALS: 644,575.19 RECORDS PRINTED - 001217 BRC FIN~CiAL FfSTEM 03/29/2001 09:01:38 Check History CITY OF COLU}~iA .~iGFTS GL060S-V06.27 RECAPPAGE GL540R FLrNDRECAP: FUhD DESCRIPTION DISBURSEMENTS CO~(UNITY DEVELOPMEIer PAPaC~IEW VIL~ NORM ECONOMIC DFvTELOPMENT AI71~{ SE~ION 8 STATE AID ~I~G P~I~ VIL~ SO~ ~LE TELEVISION ~T~ HOUSING LIB~Y COL HG~S EER SG~L ~I ~N7iSGTED/FORFEITED PROP D~E PROJE~ ~ ~W ENFORCE BLK G~ ~ITI-USE ~DS!LOPF~ P~ STATE AID CONSTRUe!ON IN~TRU~E ~ ~ EQUIP REP~CE-G~ WATER ~iLITf SF~ER ~ILI~ STO~ SEWER ~!LI~ LIQUOR STOE SEER CONSTRUe. 5D CE ~GE DATA PROCESSING COhTR!BbTED PROJE~S-EC INSD~CE ES~OW ~E BS~FiT ~UST E TOTAL ALL FUNDS 54,370+61 1,038.60 5,301.83 1,082.50 2,250.00 266.02 1,288.78 21.91 425.76 90.52 3,249.47 2,865.44 400.00 1,1il.86 9,767.00 4,600.74 14,607.00 65,172.36 51,284.50 604.57 207.68 182,064.92 210.22 5,859.82 2,590.47 49.97 31,707.00 200,050.44 1,140.25 644,575.19 BANK RECAP: BANK NAME BANK CHECKING ACCOUNT TOTAL ALL BANKS 644,575.19 644,575.19 CITY COUNCIL LETTER Meeting of: APRIL 9, 2001 AGENDA SECTION: NO: ITEM: CONTRACTING WITH PHIL SUCKERMAN FOR TRANSITIONAL LIQUOR MANAGEMENT SERVICES NO: ORIGINATING DEPT: DATE: 03/29/01 CITY MANAGER APPROVAL B Y: ::,:/:.~- Phil Suckerman the City's Liquor Operafions Manager will be retiring on May 4, 2001. Phil has been with the City's liquor operafion since September 1984. The liquor operation that we currently have in Columbia Heights was established under Phil's management. Prior to hiring Phil the City had two small traditional liquor stores. The City was receiving an annual net income from this operation of approximately $50,000. Under the current liquor operation the net operating profit is an excess of $500,000. Our sales and profits are significantly higher than the neighboring municipal liquor operations. The reason for this is Phil's extensive knowledge of the liquor operation and his ability to purchase and market high profit items in our liquor stores. At the present time an offer has been made to an individual to replace Phil as the Liquor Operations Manager. Although this individual has an extensive background in the management of a liquor store, it will be very beneficial to have Phil available on a consultant basis. This will greatly aid in the transition and training of the new manager into our operation and structure to ensure continued success. For this reason staff is proposing that we contract with Phil to provide consulting services to the City of Columbia Heights over the next six months. As Phil is tentatively planning to move to Seattle in the near future the proposal is for him to return to Columbia Heights approximately twice a month and spend three days in the liquor operation each time for the first one or two months and then reduce his services to one trip per month. The proposed contract would pay Phil $100 an hour for his services, plus out of pocket expenses. On this basis it is anticipated that each trip would involve 2 to 3 days or 16 to 24 hours. The cost of this including expenses would rtm approximately $2,000 to $3,000 for each trip that Phil makes back to assist us with the transition. Phil's services under this contract would be reviewed and controlled by the Finance Director and the City Manager to insure that the services are only utilized to the extent that they are needed and beneficial to the liquor operation. Recommended motion: Move to authorize the Mayor and City Manager to enter into a consulting contract with Phil Suckerman for consulting services at an hourly rate of $100 per hour with the total hours not to exceed 150 hours and to pay transportation, meal and lodging expenses related to the contract. WE:nls 0103302COUNCIL COUNCIL ACTION: AGENDA SECTION: NO: ITEM: WINE IN GROCERY STORES NO: CITY COUNCIL LETTER ORIGINATING DEPT.: DATE: 03/29/01 Meeting of: APRIL 9, 2001 CITY MANAGER At a previous work session the staff reviewed with the City Council proposed state legislation that would allow the sale of wine in grocery stores in the seven county metropolitan area. At the present time the Minnesota Municipal Beverage Association, the Minnesota Licensed Beverage Association and various law enforcement agencies have taken a position of opposition to the sale of wine in grocery stores. The opposition is based on several factors. The primary factor is overall control of the sale of wine to minors. In addition to this, it is felt that this is merely the starting point for grocery stores to include the sale of beer and eventually the sale of wine and beer in convenient stores, gas stations, and various other entities. All of this could involve significant additional cost on the part of law enforcement departments for the enforcement of laws related to the hours under wh/ch alcoholic beverages are sold and age Emits. Subsequently the Minnesota Municipal Beverage Association has developed a plan and budget to support the opposition of the sale of wine in grocery stores. Attached is a copy of the budget showing the proposed budget and the allocation of fees amongst the mtmicipal liquor stores. As you can see, the five largest metropolitan stores are being assessed dues of $10,000, smaller metropolitan stores are being assessed $2,500-$5,000, and out state stores are being assessed significantly smaller amounts. In general the highest dues fall upon the five most successful municipal stores of which Columbia Heights is one. To date, both Edina and Eden Prairie have contributed the full $10,000 amount and have indicated that they will make additional contributions to help prevent the sale of wine in grocery stores. Although it appears that this bill will not pass in this legislative session, it is very important to provide information to the legislature to ensure that the bill does not pass in future years. The primary goal of the association is to start educating the legislature before next year's legislative session. Without the support from municipal liquor stores the bill stands a much better chance of passing. The net result of this will be increased law enforcement costs along with significantly decreased revenues from the liquor operation. Recommended motion: Move to authorize the payment of $ to the Minnesota Municipal Beverage Association as dues to oppose legislation allowing the sale of wine in grocery stores. WE:nls 0103301COUNCIL Attachment COL~NCIL ACTION: - MMBA Minnesota Municipal Beverage Association OFFICERS PRESIDENT Mike Larson St Anthony Village VICE PRESIDENT BOP Leslie Eran0on SECRETARY/ TREASURER Sally Larson Herman INCORPORATED An organization composed of the municipally-operated dispensaries of Minnesota February 2, 2001 Wdliam Elrite Finance Director City of Columbia Heights 590 - 40t" Avenue NE Columbia Heights, MN 55421-3878 DIRECTORS DIRECTOR-AT-LARGE Scott Olson DIRECTOR-AT-LARGE Nell Wegner Hutchinson DISTRICT 1 Spnng Grove DISTRICT 2 Ron Radke Tracy DISTRICT 3 Sally Larson Henman DISTRICT 4 Dan Bahr DISTRICT 5 Tom Bymes DISTRICT 6 Steve Grausam Edana M~ke Larson St Anthony Village Brenda Visnovec Lakeville DISTRICT 7 Brandon Pau~ Kaspszak Executive Director Tom Ryrnan Financial Secretaf'/ Box 32966 Minneapolis, MN 55432 763-5?2-0222 1-800-848-4912 Ext. 3925 Fax: 763-572-8163 Dear Mr. Elrite: Thank you for your recent letter concerning MMBA / Wine in Grocery financial issues. Per your request, enclosed is a three-year MMBA budget for this issue. To date, expenditures for this issue (contract lobbyists, focus groups etc. ) have exceeded $70,000. These initial costs have been entirely paid by the Minnesota Licensed Beverage Association (MLBA). At the time decisions were made to incur these costs, MMBA's level of financial participation was unknown. Until the dues assessment plan was developed and implemented, MMBA's financial contributions would have come from our limited general operating budget. Fortunately, MLBA was in a position to pay these initial fees while MMBA ventured into its first legislative fundraising effort. Future expenditures will be split between MLBA, MMBA and possibly the W~ne & Spirit Wholesalers Association. There is not a formal agreement on cost allocation. To ensure responsible use of our members contributions, we plan to address other expenditure items and financial expenses on a case by case basis. For example, a sophisticated website is currently being developed to educate legislators, the media and others about wine in grocery. The cost for the website will be approximately $20,000, of which MMBA has committed to split 50150 with MLBA. In addition, there are on-going expenditure considerations, including hiring additional contract lobbyists. The minimum cost for a lobbyist is approximately $20,000. In short, we continue to examine many ideas, but want to be very responsible stewards of the money. Enclosed is the list of cities that have contributed to date and checks continue to arrive on a very regular basis. The information does not include cities that have committed funds, but have not yet sent a check. These cities include Lakeville, Savage, Fairmont and Brooklyn Center. I do not have information on contributions to MLBA. Should our legislative efforts be successful and some contributions remain, I do not anticipate returning any money in the short term. Wine in Grocery is an issue that has resurfacod time and again. I think it would be in MMBA's best interest to keep the money in preparation for the next battle. However, should the MMBA board decide to return the contributions, I anticipate it would be done in a proportional basis, based again on total sales. I hope this answers your questions. Again, our goal is to be an important player in this issue, be prepared for future expenditures and be responsible stewards of the money. Please contact me if you have further questions or I can be of any service. Thank you again. Executive Director Enclosures: Allocation Budget Allocation Income Breakdown CC: City Manager Walt Fehst Liquor Operations Manager Phil Suckerman REVENUES WINE IN GROCERY ALLOCATION BUDGET ITEM DESCRIPTION Proposed Y-T-Date Budslet Variance 200 Assessment Plan - 10,000 Allocated Group - 7,500 Allocated Group - 5,000 Allocated Group - 2,500 Allocated Group 1,250 Allocated Group 625 Allocated Group - 315 Allocated Group 160 Allocated Group - 100 Allocated Group 50,000 0 35,000 52,500 16,250 8,750 11,655 13,120 6,200 20,000 0 5,000 20,000 5,000 3,125 4,410 5,600 2,800 -30,000 0 -30,000 -32,500 -11,250 -5,625 -7,245 -7,520 -3,400 Total Revenues 195,475 65,935 -127,540 Note: Allocation is based off 1998 State Auditors Report No operations met the criteria in the $7,5000 category ITEM 300 EXPENSE REPORT DESCRIPTION Focus Group - Planning - Completion - Analization 30__1 Research - Studies - Miscellaneous 302 Srate~izin~ - Haggerry & Schatz 303 Information - Lobbyist Support - Legislative Meetings Free Media - Press Support 305 306 Paid Media - Advertising ~ Press Support - Web Sight Production On-Sight Promotions - Lobbyist Attendance ~ Educational Support ~ Seminar Supplies - Printing/Labels/Mall Total WINE IN GROCERY ALLOCATION BUDGET PrOposed 10,000 10,000 8,000 33,000 6,000 40,000 40,000 Y-T-Date Budlet Variance -10,000 -10,000 -8,000 -33,000 -6,000 40,000 -40,000 Total Expenditures 147,000 0 -147,000 MMBA ' Minnesota Municipal Beverage Association INCORPORATED An ~*giNtetlon compeleel of the mkmldpelly-4Naemted dlNN~ledel of MInnesota Dee: February 10, 2001 To: Waft Fehst, Columbia Heights City Manager Bill Elrite, Columbia Heights Finance Director ;7: Phil Suckerman, Columbia Heights Liquor Operations ManNer (SENT VIA FAX TO: 763-706-3637) From: Paul Kaspszak~/. As a follow-up to my recent letter, ham is additional Wine in Grocery information: 1) While 8 bill has not been Introduced, an author has been found in tha House and it appears them will be a haadng toward the end of the month. 2) A $20,000 invoice for contract lobbyists has just been approved for MMBA payment. As indicated earlier, MMBA has allocated an initial $10,000 for development of a sophisticated website - which should ha on-line within two weeks. Thank you again for your interest and support. Please call me if you have additional questions.