HomeMy WebLinkAboutApril 2, 2001 Board of Review and Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 5542] -38?8 (?63) ?06-3600 TDD (?63) ?06-3692
Visit Our Webslte at.' ww~cLcolumbla-heigbts. mn. us
ADMINISTRATION
March 30, 2001
Mayor
Gary L. Peterson
Councilmem bers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert Willjams
Clfy Manager
Walter R. Fehst
The following is the agenda for the BOARD OF REVIEW and CITY COUNCIL WORKSESSION of the City
Council to be held at 7:00 PM on Monday, April 3, 2001 in the City Council Chambers, City Hall, 590 40th
Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment
in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all City of Columbia Heights' services, programs, and activities. Auxihary aids for disabled persore are available upon re-
quest when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 706-3611, to make arrangements.
(TDD/706-3692 for deaf or hearing impaired only)
BOARD OF REVIEW
1. ROLL CALL
2. STATEMENT OF PURPOSE OF THE BOARD OF REVIEW
To review property valuations as of January 2, 2001, for taxes payable 2002, and to hear appeals from
citizens who feel aggrieved or have questions regarding property valuations.
3. INTRODUCTION
The City Manager will introduce the Anoka County Appraisers.
4. QUESTIONS AND ANSWERS REGARDING PROPERTY VALUES
Citizens in attendance will be given an opportunity to raise questions regarding their property valuations.
5. COUNCIL ACTIONS REGARDING SPECIFIC CASES OR CASES ON WHICH ADDITIONAL
INFORMATION IS DESIRED
The Council may, at this time, take action regarding any of the properties that were discussed or instruct
the County Assessor's Office to provide more information at a continued meeting.
1) RECOMMENDED MOTION: Move to adopt the 2001 Assessment Rolls as presented and
amended.
2) ALTERNATE MOTION: Move to continue the Board of Review meeting to Monday, April 16,
2001 at 6:30 p.m. for the purpose of hearing additional information regarding only those property
values appealed and discussed on April 2, 2001, and to consider adoption of the 2001 Property
Assessment Rolls.
6. ADJOURNMENT
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE On THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
WORKSESSION - immediately following Board of Review
Discussion
1. Review of Bill Payment format
2. Contracting transitional services for Liquor Manager
3. Wine in grocery stores
4. Discussion ofCentral Avenue State Aid Constmction Project
5. CancellationofJointSchoolDistfictmeefingscheduledforApfill8,2001
Water R. Fehst, City Manager
CITY OF COL UMBIA HEIGHTS
DATE:
MARCH 29, 2001
TO:
THE HONORABLE MAYOR GARY PETERSON
FROM:
CITY COUNCIL MEMBERS
BRUCE NAWROCKI
MARLAINE SZUREK
BOBBY WILLIAMS
JULIENNE WYCKOFF
WILLIAM ELRITE L~;~
FINANCE DIRECTOR
CHECK PAYMENT LIST
Several weeks ago the question came up in relationship to the checklist that is provided to the council. The
primary question was if more information could be provided than what is on the current list. An example of this
was the list that Shoreview provides for their city council. In general, we cannot provide a list exactly like the
one that Shoreview utilizes. They have a more current up-to-date software program that allows them more
flexibility. The financial software that we use was developed in the seventies and subsequently does not have a
lot of the modern day features. Although the software does not have the bells and whistles of other cities, it
does adequately meet our general needs. It should be noted that to upgrade to a more modern software package
would cost in excess of$300,000. At this time it would be difficult tojustify that cost. Subsequentlylhave
attached two examples of other versions of information on checklists that we can provide to the council. The
first copy in white is what is given to the council now. The second attached copy in yellow sorts all payments
by vendor names and lists the description that is shown on the check stub. This list is much longer than the
current list because of the amount of detail. The third list that is attached in green gives the same information
that is on the yellow list; however, the third list is not sorted by vendor name but is sorted by check number.
Any of the three lists can be provided to the council. It should be noted that the most significant time factor in
producing the lists is in editing them to ensure that non-public information is not included. As you can see on
the attached lists some information has been blocked out. In summary, it should be noted that we are
researching this further with the developer of the software to see what other options can be added to the
software at a reasonable cost.
It should also be noted that I have reviewed the concept of distributing both of these lists with the City Attorney
and the City Human Resources Director. Both of them expressed concerns that it is very possible for the
extended lists to be accidentally distributed without the personnel or non-public information being blocked out.
If this did happen, it could be violation of the data practices act and could lead to potential legal problems.
At this point it is my recommendation that we continue to distribute and produce the current list as part of the
council packet. In addition to this we could produce the second list as a separate report and distribute it at the
same time as the council list to any council member who wants it. In doing this every effort would be utilized
to ensure that private and/or confidential data is not distributed to the public. This limited distribution could
significantly reduce copying costs, and our liability if personnel or other non-public data was accidentally
distributed, as the new report would not be distributed to everyone who receives the current council list.
WE:his
0103303COUNCIL
Attachments
DRC FINA~CiAL SYSTEM CITY OF COLL?~IA I{EIGHTS
03/29/2001 09:01:36 Check History GL05OS-V06,27 CO%LSRPAGE
GL540R
Report Selection:
Optional Report Title ....... 3/26/01 COUNCIL LISTING
INCLUSIONS:
Fond & Account ..............
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
091294
thru
thru
thru
thru
thru 091500
Project N ..............
Vendor ......................
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thrd
thru
thru
thru
thrd
thrd
Run Instructions:
Jobq Bamner Copies Form Printer Hold Space LPI Lines CPI
J 01 P4 N S 6 066 10
BRC FINA/;C!.~L SYST~ CITY OF COL~IANEIGb~S
03/29/2001 09 Check History GL540R-V08.27 PAGE 1
3/26/0I COUNCIL LISTING
BANK VUNDOR
CHECK ~ER AMOUNT
BANK CHECKING ACGOUIrf
BELLBOY B~ SUPPLY 91294 71.48
BELLBOY CORPORATION 81295 7,431.01
(]HISAGO LAKES DISTRIBUTI 91296 289.60
CITY WIDE WINDOW SERVICE 91297 8.52
COCA-COLA BOTTLING MIDWE 91298 205.20
EAGLE WINE COMPANY 91299 888.90
EAST SIDE BEVERAAGE CO 91300 7,448.90
FALCON COPed~jNICATIONS GR 91301 991.95
GEdQUI~'E PkRTS/NAPA AUTO 91302 189.71
GREGG/NELSON S 91303 167.94
GR!GOS-COOPER & CO 91304 8,046.69
GROSSE/PAUL 91305 96.92
ROHENETEiNE INC 91306 274.40
IKON OFFICE SOLUTION 91307 144.25
JOi~qSON EROS. LIQUOR CO. 91308 3,288,68
JOP2~SON PAPER & SUPPLY C 91309 337.26
[~TnIR DIST. CO. 91310 10,335.30
LEAGL! OF MINNESOTA CITI 91311 690.88
MAC QUYEN EQUIPMENT CO. 91312 50.00
MARK, VII D!ST. 91313 2,095.00
MINNESOTA GFOA - LORI WE 91314 60.00
MI~YSOTA WIHEGROHERS CO 91315 152.00
MN DEPT OF PUBLIC SAFETY 91316 360.00
MNDEPT OF REVENUE 91317 7,369,00
PAUSTIS & SONS 91318 437.68
PC SOL~IONE 91319 334.58
REPS!-CO~-7 UP 91320 464.88
PE?fY CASH - LINDA MAGHE 91321 100.00
PHILLIPS WINE & SPIRTS 91322 901.42
QUALITY WINE & SPIRITS 91323 4,148.55
QNEST COM~fJNICATIONS 91324 1,899.10
REIN~TS/MARK 91325 366.13
RELIANT ENERGY MINNEC4LgC 91326 319,42
SPECIALTY SALES SERVICE 91327 134.19
SUBURBAM UTILITIES SUPTS 91328 200.00
THOMPSON/CHAiLIE 91329 72.42
UNITED BANNERS BANK 91330 506,94
VERIZON WIRELESS 91331 82.35
WORLD CLASS WINE 91332 281,00
XCEL ENERGY (N S P) 91333 12,272,09
ZETTERVALL/RACHEL 91334 39.00
~a<~qSON/HARVEY 91335 100.00
BELLBOY BAR SUPPLY 91336 418.82
B~LBOY CORPOEATIUN 91337 10,428.37
BERGER/AMY 91338 100.00
COLUMBIA HEIGHTS HIGH SC 91339 2,874.47
FISCHER/TED 91340 21.64
RRC F!Nk~CIAL SYSTE CITY OF COLUMBIA HEIGHTS
03/29/2001 09 Check History GL540R-V06.27 PAGE 2
3/26/01 COUNCIL LISTING
BANK
CHECK NUMBER AMOUNT
BAtiK CHECKING ACCOUNT
GENUINE PARTS/NAPA AUTO 91341 124.35
GOV'T TRAINING SERVICE 91342 199.00
GRIGGS-COOPER & C0 91343 2,895.67
JOHNSON BROS. LIQUOR CO. 91344 1,788.65
JOHNSON PAPER & SUPPLY C 91345 284.39
KORTS/STEVEN 91346 13.69
KUEHN/JEAN 91347 35.21
k'UE'FHER DIST. CO. 91348 9,856.80
LkRSUN/ROY 91349 1,620.00
MARK VII DIST. 91350 1,031.06
M~TROCALL - ATT HESSAGIN 91351 69.55
MISKE JR & MARY JO MISNE 91352 9,767.00
MOELLER/KAREN 91353 49.97
MROS-NORTHERN LIGHTS/RIC 91354 375.00
NYS~OM P~LISNING COMPA 91355 5,033.09
PC SOLUTIONS 91356 1,468.03
PETiY CASH - CINUI WILLP 91357 43.88
PETTY CASH - GARY BRAATE 91358 68.88
PETI~x' CASH - KARHN MOELL 91359 96.21
PHILLIPS WINE & SPIHTS 91360 455.00
PRIOR WINE 91361 294.05
QUALITY WINE & SPIRITS 91362 8,642.99
PJ~GE SYSTES 91363 1,111.86
VAUGHN/STk'VEN 91364 25.95
WiNE COMPANY/THE 91365 764.25
AFFINITY PLUS FEDERAL CE 91366 584.77
AFSO'~E 91367 1,084.17
DELTA DENTAL 91368 4,241.45
FIRST COM}~'NITY CREDIT U 91369 2,030.00
I~.IA RHTIL~MENT TRUST 45 91370 12,353.23
JEFFERSON PILOT 91371 532.14
L~GLrE OF MINNESOTA CITI 91372 100.00
HEDICA SHNIOR 91373 744.00
MN CHILD SUPPORT PAYMENT 91374 808.16
NA~OCKI/BRUCE 91375 874.15
NCPERS GROUP LIFE INS 39 91376 330.00
ORCEARD TRUST COMPANY 91377 6,882.88
OSI EDUCATION SERVICES I 91378 105.00
Pr~A 91379 25,428.75
RAMSDELL SCHOLARSNIP FUN 91380 56.25
RELIASTAR EMPLOYEE BENEF 91381 1,962.20
UNION 49 91382 580.00
UNITED WAY 91383 40.00
WELLS FARGO - PAYROLL AC 91384 140,058.20
WI DEPARTMENT OF RE 91385 131.43
ACE}U~RDWARE 91386 383.23
AID ELECTRIC SERVICE INC 91387 393.00
BRC F!N~.MCIAL SYSTKM CITY OF COL~ZA HEIGHTS
03/29/2001 09 Check History GL540R-V06.27 PAGE 3
3/26/01 COUNCIL LISTING
BANK VENDOR
CHECK N~jNEER AMOUNT
BANK CHECKING ACCOUNT
ALL SAINTS BRJ~/~D DISTRIB 91388 69.00
AFt'PJ~-CHEM 91389 39.95
AMERICAN TESTING CENTER 91390 435.00
AMERIPRIDE 91391 99.19
A~OKA CO~'I'Y ATTORNEY 91392 745.00
ANOKA FFj~'NEPIN TECK COLL 91393 1,935.00
ASPEN MILLS, INC. 91394 524.00
BAP~NA GUZY & STEFFEN LTD 91395 15,276.70
BOYER TRUCK PARTS 91396 17.95
ERAUN INTERTEC CORP 91397 4,600.74
~EN PET HOSPITAL 91398 922.00
CA. RLSON EQUIPMENT 91399 45.28
CATCO PARTS SERVICE 91400 834.45
CENTER FOR E~qENGY/ENVIRO 91401 250.00
CHIEAGO LAKES DISTEIB~I 91402 2,287.85
CITY WIDE LOCKSMITHING 91403 125.57
COCA-CO~ BOTTLING MIDWE 91404 1,137.23
CSC CREDIT SERVICES 91405 25.00
DALCO ENTERPRISES INC 91406 2,110.86
DANKA 91407 27.00
DA.~KA OFFFICE IMAGING CO 91408 270.00
DAVID BANKS S?~IOS 91409 50.00
DAV!ES-NORI~IEE WATER WK 91410 258,28
DELEG~3dD TOOL C0. 91411 106,44
DISCO~'T STEEL INC 91412 14.38
EAGLE WINE COMPANY 91413 492.54
EAST SIDE BEVEEAGE CO 91414 21,953.70
EF~ER & ASSOCIATE-PUBLIC 91415 832.50
ELECTION SYSTEMS & SOFfW 91416 442.45
ERTRE~4E BEVERAGE 91417 320.00
FEDERAL EXPRESS 91418 193.02
REDERJ~L SIGNALS CORP 91419 525.70
FIRE EQUIPMENT SRECIALTI 91420 205.94
FOCUS NEWSPAPERS 91421 246.51
FREEEOOM GPj~PHICS 91422 121.80
FRIDLEY/CITY OF 91423 1,141.00
G & K SERVICES 91424 504.36
GALLAGHER & COMPANY OF M 91425 1,250.00
G~JI~ PARTS/NAPA AUTO 91426 199,38
GILBERT ~CI-IANICAL 91427 411.50
GLENWOOD INGLEW000 91428 69.02
COODIN CO. 91429 506.34
GOP~R STATE ONE-CALL IN 91430 35.20
GNIGGS-COOPER & CO 91431 3,356.61
EACH COMPANY 91432 59.76
EAPPEL DB~ PLANSIGHT/JER 91433 3,238.06
HkRV'EST PAINT 91434 446.00
$~C FiNanCiAL SYSTEM CITY OF COLUMBIA HEIGHTS
03/29/2001 09 Check History GL540R-V06.27 PAGE 4
3/26/01 COUNCIL LISTING
CHECK NUMBER AMOUNT
CHECKING ACCOUNT
HEIGHT HE;~RLD/THE 91435 27.50
HO}m~JSTEINS INC 91436 3,769.95
HONE DEPOT ~2802 91437 123.72
ICEO 91438 49.00
IMC SALT 91439 10,375.39
INTIL SOCIETY OF FIRE SE 91440 75.00
JOHNSON BROS. LIQUOR C0. 91441 15,777.03
K MART 91442 57.29
~TH 5L OIL SERVICE 91443 672.50
KUETHER DIST. CO. 91444 29,611.95
LEAGUE OF MN CITIES INS 91445 30,232.50
LOFFLER BUSINESS SYSTEMS 91446 276.32
LOWELL'S 91447 119.93
M.A ASSOCIATES INC 91448 223.65
MAC QUEEN EQUIPMENT CO. 91449 261.58
MjLRK VII DIST. 91450 9,038.97
MC COLLISTER & C0 91451 299.44
MCGLADREY & PULLEM,LLP 91452 2,250.00
NEDTOX LA~O~TORIES, INC 91453 87.00
NEDTRONIC PHTSIO CONTROL 91454 168.00
MHN~DS CASF~AY LUMBER-F 91455 112.79
NE~OPOLITAN COUNCIL WAS 91456 50,578.73
MID STATES PLASTICS 91457 27.30
MIDWAY FORD 91458 97.95
MIN~Z~POLIS FINANCE DEPT 91459 56,000.00
Mi~0LIS OXYGEN CO. 91460 4.79
MIN~'D~DOLIS SAW C0. 91461 44.53
~ DEPT OF ADMINISTPATIO 91462 37.00
MN DEPT OF PUBLIC S~ETY 91463 350.00
MN POLLUTION CONTROL AGE 91464 96.00
MOBILE PHONY CONEAirY/THE 91465 63.79
N.S.R.M.A.A. 91466 150.00
NEWQUIST & EKSTRUM, CHAR 91467 100.00
NORTH STAR ICE 91468 388.20
NSP 91469 585.65
OFFICE DEPOT 91470 324.81
PARK SUPPLY INC 91471 35.12
PAUETIS & SONS 91472 645.80
PDI PUBLIC SECTOR SERVIC 91473 1,050.00
HEPSI-COLA-7 UP 91474 119.00
PHILLIPS WINE & SPIRTS 91475 4,093.97
PLUNKEd'S, INC 91476 70.30
PRIOR WINE 91477 2,537.63
NE SOFT INC 91478 565.00
REGIONAL MUTUAL AID ASSO 91479 10.00
RELIANT ENERGY MINNEC~SC 91480 184.05
R}{YTHMS 91481 125.94
B~C FINANCIAL SYST~ CITY OF COL~IAFSiG~S
03/29/2001 09 Check History GL540R-VO6.27 PAGE 5
3/26/0I COUNCIL LISTING
BANK
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
SURELE GPj~Y ELECTRIC 91482 137.39
SEARS COmmERCIAL ONE 91483 887.51
SQUBEGEE PRO WINDOW CLEA 91484 95.85
STANDARD SPRING C0 91485 582.28
STATE TREASURERS OFFICE 91486 372.50
STREICh~R GUN'S INC/DON 91487 7.40
SUBURBAN LA~ CENTER INC 91488 254.98
SUBURBAN RATE ADTHORITY 91489 800.00
SUN PUBLICATION 91490 t64.50
SUPERIOR FOE INC. 91491 14,807.00
SYSTEMS SUPPLY INC. 91492 448.11
TKDA 91493 481.05
TLF~L BE~2ING 91494 50.36
TWIN CITY TRA/qSPURT & RE 91495 116.00
VER/ZON WIRELESS 91496 8.95
WI~'E COMPANY/THE 91497 1,211.96
XCEL ENERGY (N S P) 91498 26.17
ZEP ~TAC'I'GRING COMPAN 91499 119.28
ZIEGLER INC 91500 38.39
644,575.19
BRC FIIlANCIAL SYSTEM CITY OF COLUS!A HEIGHTS
03/29/2001 09 Check History GL540R-V06.27 PAGE 6
3/26/01 COL~CIL LISTING
VEER
CHECK hr~l~ER AMOUNT
REPORT TOTALS:
644,575.19
RECORDS PRINTED - 001217
BRC FIN~CiAL FfSTEM
03/29/2001 09:01:38
Check History
CITY OF COLU}~iA .~iGFTS
GL060S-V06.27 RECAPPAGE
GL540R
FLrNDRECAP:
FUhD DESCRIPTION
DISBURSEMENTS
CO~(UNITY DEVELOPMEIer
PAPaC~IEW VIL~ NORM
ECONOMIC DFvTELOPMENT AI71~{
SE~ION 8
STATE AID ~I~G
P~I~ VIL~ SO~
~LE TELEVISION
~T~ HOUSING
LIB~Y
COL HG~S EER SG~L ~I
~N7iSGTED/FORFEITED PROP
D~E PROJE~
~ ~W ENFORCE BLK G~
~ITI-USE ~DS!LOPF~ P~
STATE AID CONSTRUe!ON
IN~TRU~E ~
~ EQUIP REP~CE-G~
WATER ~iLITf
SF~ER ~ILI~
STO~ SEWER ~!LI~
LIQUOR
STOE SEER CONSTRUe. 5D
CE ~GE
DATA PROCESSING
COhTR!BbTED PROJE~S-EC
INSD~CE
ES~OW
~E BS~FiT ~UST E
TOTAL ALL FUNDS
54,370+61
1,038.60
5,301.83
1,082.50
2,250.00
266.02
1,288.78
21.91
425.76
90.52
3,249.47
2,865.44
400.00
1,1il.86
9,767.00
4,600.74
14,607.00
65,172.36
51,284.50
604.57
207.68
182,064.92
210.22
5,859.82
2,590.47
49.97
31,707.00
200,050.44
1,140.25
644,575.19
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
644,575.19
644,575.19
CITY COUNCIL LETTER
Meeting of: APRIL 9, 2001
AGENDA SECTION:
NO:
ITEM: CONTRACTING WITH PHIL
SUCKERMAN FOR TRANSITIONAL LIQUOR
MANAGEMENT SERVICES
NO:
ORIGINATING DEPT:
DATE: 03/29/01
CITY MANAGER
APPROVAL
B Y: ::,:/:.~-
Phil Suckerman the City's Liquor Operafions Manager will be retiring on May 4, 2001. Phil has
been with the City's liquor operafion since September 1984. The liquor operation that we
currently have in Columbia Heights was established under Phil's management. Prior to hiring
Phil the City had two small traditional liquor stores. The City was receiving an annual net
income from this operation of approximately $50,000. Under the current liquor operation the net
operating profit is an excess of $500,000. Our sales and profits are significantly higher than the
neighboring municipal liquor operations. The reason for this is Phil's extensive knowledge of the
liquor operation and his ability to purchase and market high profit items in our liquor stores. At
the present time an offer has been made to an individual to replace Phil as the Liquor Operations
Manager. Although this individual has an extensive background in the management of a liquor
store, it will be very beneficial to have Phil available on a consultant basis. This will greatly aid
in the transition and training of the new manager into our operation and structure to ensure
continued success. For this reason staff is proposing that we contract with Phil to provide
consulting services to the City of Columbia Heights over the next six months. As Phil is
tentatively planning to move to Seattle in the near future the proposal is for him to return to
Columbia Heights approximately twice a month and spend three days in the liquor operation
each time for the first one or two months and then reduce his services to one trip per month. The
proposed contract would pay Phil $100 an hour for his services, plus out of pocket expenses. On
this basis it is anticipated that each trip would involve 2 to 3 days or 16 to 24 hours. The cost of
this including expenses would rtm approximately $2,000 to $3,000 for each trip that Phil makes
back to assist us with the transition. Phil's services under this contract would be reviewed and
controlled by the Finance Director and the City Manager to insure that the services are only
utilized to the extent that they are needed and beneficial to the liquor operation.
Recommended motion: Move to authorize the Mayor and City Manager to enter into a
consulting contract with Phil Suckerman for consulting services at an hourly rate of $100 per
hour with the total hours not to exceed 150 hours and to pay transportation, meal and lodging
expenses related to the contract.
WE:nls
0103302COUNCIL
COUNCIL ACTION:
AGENDA SECTION:
NO:
ITEM: WINE IN GROCERY STORES
NO:
CITY COUNCIL LETTER
ORIGINATING DEPT.:
DATE: 03/29/01
Meeting of: APRIL 9, 2001
CITY MANAGER
At a previous work session the staff reviewed with the City Council proposed state legislation
that would allow the sale of wine in grocery stores in the seven county metropolitan area. At the
present time the Minnesota Municipal Beverage Association, the Minnesota Licensed Beverage
Association and various law enforcement agencies have taken a position of opposition to the sale
of wine in grocery stores. The opposition is based on several factors. The primary factor is
overall control of the sale of wine to minors. In addition to this, it is felt that this is merely the
starting point for grocery stores to include the sale of beer and eventually the sale of wine and
beer in convenient stores, gas stations, and various other entities. All of this could involve
significant additional cost on the part of law enforcement departments for the enforcement of
laws related to the hours under wh/ch alcoholic beverages are sold and age Emits.
Subsequently the Minnesota Municipal Beverage Association has developed a plan and budget
to support the opposition of the sale of wine in grocery stores. Attached is a copy of the budget
showing the proposed budget and the allocation of fees amongst the mtmicipal liquor stores.
As you can see, the five largest metropolitan stores are being assessed dues of $10,000, smaller
metropolitan stores are being assessed $2,500-$5,000, and out state stores are being assessed
significantly smaller amounts. In general the highest dues fall upon the five most successful
municipal stores of which Columbia Heights is one. To date, both Edina and Eden Prairie have
contributed the full $10,000 amount and have indicated that they will make additional
contributions to help prevent the sale of wine in grocery stores. Although it appears that this
bill will not pass in this legislative session, it is very important to provide information to the
legislature to ensure that the bill does not pass in future years. The primary goal of the
association is to start educating the legislature before next year's legislative session. Without the
support from municipal liquor stores the bill stands a much better chance of passing. The net
result of this will be increased law enforcement costs along with significantly decreased revenues
from the liquor operation.
Recommended motion: Move to authorize the payment of $ to the Minnesota
Municipal Beverage Association as dues to oppose legislation allowing the sale of wine in
grocery stores.
WE:nls
0103301COUNCIL
Attachment
COL~NCIL ACTION:
- MMBA Minnesota Municipal Beverage Association
OFFICERS
PRESIDENT
Mike Larson
St Anthony Village
VICE PRESIDENT
BOP Leslie
Eran0on
SECRETARY/
TREASURER
Sally Larson
Herman
INCORPORATED
An organization composed of the municipally-operated dispensaries of Minnesota
February 2, 2001
Wdliam Elrite
Finance Director
City of Columbia Heights
590 - 40t" Avenue NE
Columbia Heights, MN 55421-3878
DIRECTORS
DIRECTOR-AT-LARGE
Scott Olson
DIRECTOR-AT-LARGE
Nell Wegner
Hutchinson
DISTRICT 1
Spnng Grove
DISTRICT 2
Ron Radke
Tracy
DISTRICT 3
Sally Larson
Henman
DISTRICT 4
Dan Bahr
DISTRICT 5
Tom Bymes
DISTRICT 6
Steve Grausam
Edana
M~ke Larson
St Anthony Village
Brenda Visnovec
Lakeville
DISTRICT 7
Brandon
Pau~ Kaspszak
Executive Director
Tom Ryrnan
Financial Secretaf'/
Box 32966
Minneapolis, MN 55432
763-5?2-0222
1-800-848-4912 Ext. 3925
Fax: 763-572-8163
Dear Mr. Elrite:
Thank you for your recent letter concerning MMBA / Wine in Grocery
financial issues.
Per your request, enclosed is a three-year MMBA budget for this issue.
To date, expenditures for this issue (contract lobbyists, focus groups etc. )
have exceeded $70,000. These initial costs have been entirely paid by
the Minnesota Licensed Beverage Association (MLBA). At the time
decisions were made to incur these costs, MMBA's level of financial
participation was unknown. Until the dues assessment plan was
developed and implemented, MMBA's financial contributions would have
come from our limited general operating budget. Fortunately, MLBA was
in a position to pay these initial fees while MMBA ventured into its first
legislative fundraising effort.
Future expenditures will be split between MLBA, MMBA and possibly the
W~ne & Spirit Wholesalers Association. There is not a formal agreement
on cost allocation. To ensure responsible use of our members
contributions, we plan to address other expenditure items and financial
expenses on a case by case basis.
For example, a sophisticated website is currently being developed to
educate legislators, the media and others about wine in grocery. The cost
for the website will be approximately $20,000, of which MMBA has
committed to split 50150 with MLBA.
In addition, there are on-going expenditure considerations, including hiring
additional contract lobbyists. The minimum cost for a lobbyist is
approximately $20,000. In short, we continue to examine many ideas, but
want to be very responsible stewards of the money.
Enclosed is the list of cities that have contributed to date and checks continue to
arrive on a very regular basis. The information does not include cities that have
committed funds, but have not yet sent a check. These cities include Lakeville,
Savage, Fairmont and Brooklyn Center. I do not have information on
contributions to MLBA.
Should our legislative efforts be successful and some contributions remain, I do
not anticipate returning any money in the short term. Wine in Grocery is an issue
that has resurfacod time and again. I think it would be in MMBA's best interest to
keep the money in preparation for the next battle. However, should the MMBA
board decide to return the contributions, I anticipate it would be done in a
proportional basis, based again on total sales.
I hope this answers your questions. Again, our goal is to be an important player
in this issue, be prepared for future expenditures and be responsible stewards of
the money.
Please contact me if you have further questions or I can be of any service.
Thank you again.
Executive Director
Enclosures: Allocation Budget
Allocation Income Breakdown
CC: City Manager Walt Fehst
Liquor Operations Manager Phil Suckerman
REVENUES
WINE IN GROCERY
ALLOCATION BUDGET
ITEM DESCRIPTION
Proposed
Y-T-Date
Budslet Variance
200 Assessment Plan
- 10,000 Allocated Group
- 7,500 Allocated Group
- 5,000 Allocated Group
- 2,500 Allocated Group
1,250 Allocated Group
625 Allocated Group
- 315 Allocated Group
160 Allocated Group
- 100 Allocated Group
50,000
0
35,000
52,500
16,250
8,750
11,655
13,120
6,200
20,000
0
5,000
20,000
5,000
3,125
4,410
5,600
2,800
-30,000
0
-30,000
-32,500
-11,250
-5,625
-7,245
-7,520
-3,400
Total Revenues
195,475
65,935
-127,540
Note: Allocation is based off 1998 State Auditors Report
No operations met the criteria in the $7,5000 category
ITEM
300
EXPENSE REPORT
DESCRIPTION
Focus Group
- Planning
- Completion
- Analization
30__1 Research - Studies
- Miscellaneous
302 Srate~izin~
- Haggerry & Schatz
303 Information - Lobbyist Support
- Legislative Meetings
Free Media
- Press Support
305
306
Paid Media
- Advertising
~ Press Support
- Web Sight Production
On-Sight Promotions
- Lobbyist Attendance
~ Educational Support
~ Seminar Supplies
- Printing/Labels/Mall
Total
WINE IN GROCERY
ALLOCATION BUDGET
PrOposed
10,000
10,000
8,000
33,000
6,000
40,000
40,000
Y-T-Date
Budlet Variance
-10,000
-10,000
-8,000
-33,000
-6,000
40,000
-40,000
Total Expenditures 147,000 0 -147,000
MMBA '
Minnesota Municipal Beverage Association
INCORPORATED
An ~*giNtetlon compeleel of the mkmldpelly-4Naemted dlNN~ledel of MInnesota
Dee: February 10, 2001
To: Waft Fehst, Columbia Heights City Manager
Bill Elrite, Columbia Heights Finance Director ;7:
Phil Suckerman, Columbia Heights Liquor Operations ManNer
(SENT VIA FAX TO: 763-706-3637)
From: Paul Kaspszak~/.
As a follow-up to my recent letter, ham is additional Wine in Grocery
information:
1) While 8 bill has not been Introduced, an author has been found in
tha House and it appears them will be a haadng toward the end
of the month.
2) A $20,000 invoice for contract lobbyists has just been approved
for MMBA payment. As indicated earlier, MMBA has allocated an
initial $10,000 for development of a sophisticated website - which
should ha on-line within two weeks.
Thank you again for your interest and support. Please call me if you
have additional questions.