HomeMy WebLinkAboutMarch 26, 2001 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
ADMINISTRATION
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. Williams
City Manager
Walter R. Fehst
March 23, 2001
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday,
March 26, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the March 12, 2001, regular City Council meeting as
presented.
2)
Establish Work Session Meeting Dates for April
Move to establish Work Session meeting dates for Monday, April 2, immediately following the
Board of Review meeting in the City Hall Council Chambers, and Tuesday, April 3, 2001 at 5:00
p.m. at Murzyn Hall; and a Special Joint meeting with the District 13 School Board, and cities of
Fridley, Hilltop and Columbia Heights City Councils for Wednesday, April 18, 2001 at 5:30 p.m. at
the Columbia Heights High School Family Center.
3)
Approve Animal Impound Contract with Camden Pet Hospital
MOTION: Move to approve the contract between the City of Columbia Heights and Camden Pet
Hospital for animal impound services for the City of Columbia Heights and to authorize the Mayor
and the City Manager to enter into a contract for the period of April 1, 2001 to January 31, 2004.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE on THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
City Council Agenda
March 26, 2001
Page 2 of 4
4) Authorize Attendance at Out of Town Conference by Police Explorers
MOTION: Move to authorize the attendance of Officer Joe Sturdevant as advisor and four police
Explorers at the 2001 State Law Enforcement Explorer conference on April 26-29, 2001, at Breezy
Point, Minnesota, with costs to be covered out of the 2001 Police Department budget, 101-42100-
3320.
5)
Approve Paymem of Project SafeW Net Billing for 2001
MOTION: Move to approve the payment of $6,000 to cover the cost of Project Safety Net for the
year 2001, with the cost of the program to be covered as follows: $6,000 from the 2001 Minnesota
Department of Economic Security, Juvenile Accountability Block Grant.
6)
Approve 2001 Board/Commission Reappointments
MOTION: Move to reappoint the following people to the various City of Columbia Heights Boards
and Commissions: Human Services Commission, Barb Karol; Library Board, Nancy Hoium and
Pah-icia Sowada; Park & Recreation Commission, Eileen Evans; Traffic Commission, Kenneth
Stumpf; Telecommunications Commission, Dennis Stoik and Rueben Ruen; Police & Fire Civil
Service Commission, Bruce Magnuson.
7)
Renewal of Contract for Automated Library System with Anoka County Library
MOTION: Move to authorize the Mayor and City Manager to enter into Anoka County Contract
No. 2001-0066 with the Anoka County Library to participate in an automated library system.
8)
Authorize Response to Auditor's Notice for Sullivan Lake Tax Increment District
MOTION: Move to authorize the City Manager to respond to the Auditor's letter relating to the
Sullivan Lake Tax Increment District, and indicate disagreement with its findings.
9)
Approve Rental Housing License Applications
MOTION: Move to approve the items listed for rental housing license applications for Mamh 26,
2001.
10) Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for March 26, 2001.
(This information will be distributed Monday evening, as the license clerk is presently on vacation)
11) Approve Payment of Bills
MOTION: Move to pay the bills, as listed, out of the proper funds.
12) Approve/Adopt Resolution 2001-32, Requesting Municipal State Aid System Construction Funds
for Other Local Transportation Uses
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to approve and adopt Resolution #2001-32, requesting Municipal State Aid
System construction funds for other local transportation uses.
13) Award of 2001 Plant Mixed Bituminous Materials at Unit Prices Listed
MOTION: Move to award the 2001 Plant Mixed Bituminous Materials contract based on the unit
prices and vendors listed, up to a maximum contract amount as apprOved in the 2001 Public Works
budget, and to authorize the Mayor and City Manager to enter into an agreement for the same.
City Counc0 Agenda
March 26, 2001
Page 3 of 4
14) Award Bid for 2001 Road Aggregates at Unit Prices Listed
MOTION: Move to award the 2001 Road Aggregates contract based on the unit prices and vendors
listed, up to a maximum contract amount as approved in the 2001 Public Works budget, and to
authorize the Mayor and City Manager to enter into an agreement for the same.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
1) National Library Week - April 1 to 7, 2001
- Present will be Barb Miller, Library Board President, and Pat Sowada, Library Board Member
2) Steve Novak Day - March 26, 2001
- Present will be Mr. Novak
B) Presentations
C) Introduction of New Employees
D) Recognition
6. PUBLIC HEARINGS
A) Close the Public Hearing for Revocation/Suspension of Rental Housing License at 4616 and 4622 Tyler
Street NE
MOTION: Move to close the Public Hearing regarding the Revocation or Suspension of the Rental
License held by Syed Raza regarding rental property at 4616 -4622 Tyler Street, in that the property is in
compliance with the Residential Maintenance Code.
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
B) Bid Considerations
1) Award of 2001-2002 Tree Planting Program
MOTION: Move to award the 2001-2002 Tree Planting contract to Fair's Garden Center of Maple
Grove, Minnesota, the lowest, qualified, responsible bidder based on the unit prices submitted in
their proposal dated March 15,2001, up to a maximum contract amount of $18,000; and
furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
C) Other Business
1) View "Minnesota Cities: Building Quality Communities" (six minutes videotape)
2) Resolution 2001-33, Declaring the City of Columbia Heights' commitment tojoin in the "Minnesota
Cities: Building Quality Communities" statewide educational effort.
MOTION: Move to waive the reading of the resolution, there being ample copies available to the
public.
MOTION: Move to adopt Resolution 2001-33, being a resolution declaring the City of Columbia
Heights' commitment to join in the "Minnesota Cities: Building Quality Communities" statewide
educational effort.
C~ty Council Agenda
March 26, 2001
Page 4 of 4
3) Approve Final Plans/Specifications and Authorize to Seek Bids for 2001 Street Rehabilitation
Projects
MOTION: Move to approve the final plans and specifications City Projects 0101 and 0102:2001
Street Rehabilitation Projects in Zone 5, including utility improvements, and authorize staff to seek
bids for the same.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
10. CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The
citizen is requested to limit their comments to five minutes. Please note the public may address the Council
regarding specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
L~[nda L. Magee, Acting City hlrana~er
LLM/cb
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
MARCH 12, 2001
The regular meeting of the City Council was called to order at 7:00 p.m. on Monday, March 12, 2001 in the
City Council Chambers, City Hall, 590 40th Avenue NE, Columbia Heights.
CALL TO ORDER/ROLL CALL
Present: Councilmember Williams, Councilmember Szurek, Councilmember Wyckoff, and Mayor Peterson
Absent: Councilmember Nawrocki
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - none
CONSENT AGENDA
A) MOTION: by Wyckoff, second by Szurek, Move to approve the Consent Agenda items as follows:
1) Minutes for Approval
MOTION to approve the minutes of the February 26, 2001 regular City Council meeting as
presented.
2)
Authorize purchase of large capacity Washing Machine
MOTION to award the pumhase of a large capacity washing machine to Darling's Sales and Service
Company based upon their low, qualified, responsible bid in the amount of $5,764.95 with funds to
be appropriated from 100-42200-5180 and with the difference of $573.95 from fire Department
Fund 101-42200-2010; and furthermore, to authorize the Mayor and City Manager to enter into an
agreement with Darling Sales and Service to purchase a heavy duty washing machine.
Fehst stated this unit would handle the oversized fire gear.
3)
Authorize purchase of T-Shirts and youth sports equipment
MOTION to award the purchase of t-shirts to Athletic Outfitters based upon their low, qualified,
responsible bid in the amount of $9,177.90 with funds to be appropriated from 881-45001-2170; and
furthermore to authorize the Mayor and City Manager to enter into an agreement for the same.
MOTION to award the purchase of youth sports equipment to Steichen's Sports Store based upon
their low, qualified, responsible bid in the amount of $8,043.55 with $5,343.28 to be appropriated
l~om account 881-45001-2170 and $2,700.27 to be appropriated from account 101-45003-2170; and
furthermore to authorize the Mayor and City Manager to enter into an agreement for the same.
Fehst indicated this bid was sent to 15 vendors, including local vendors, and these awards are based
on the low bid. These items are budgeted and paid for every year.
4)
Authorize Purchase of four (4) sets of aluminum bleachers for Huset Park
MOTION to authorize the purchase of four (4) sets of aluminum five-tier bleachers from Earl F.
Anderson, Inc. of Bloomington, Minnesota, in the amount of $11,756.92 including tax and delivery
from Fund 412-45200-5180.
5) Authorize Purchase of Capital Equipment Replacement for the Melrose Bobcat #217 from the
Minnesota State Purchasing Contract with John Deere Skid Steer Loader - Model 260
City Council Minutes
March 12, 2001
Page 2 of 12
MOTION to authorize purchase of one (1) John Deer Model 260 skid-steer loader, equipped with
dirt bucket, snow bucket, and auger attachments from RDO Equipment Company of Bumsville, MN
in the amount of $25,475, deducting $13,050 trade-in value for a purchase price of $12,425, plus
sales tax, with funding appropriated from the Streets Capital Equipment Fund: 431-45200-5180. The
price includes trade-in of the existing Bobcat skid-steer with bucket(s) and backhoe attachments, and
delivery to Public Works Department.
Fehst stated the bM price, the trade in price and the purchase price. This item was also in the budget
for the last two years.
6)
Authorize Purchase of Asphalt Milling/Cold Planer Attachment for MT Trackless
MOTION to authorize purchase of one (1) new asphalt milling/cold planer attachment for the MT
Trackless, from the State of Minnesota purchasing contract vendor, MacQueen Equipment, in the
amount of $13,995.00, plus sales tax, from Fund 101-43121-5180.
Fehst stated this wouM be paid from the equipment replacement fund.
7)
Accept Feasibility Report for Central Avenue Water Services and Streetscaping - Project 9912-A
and Calling for a Public Improvement Hearing
MOTION to waive the reading of Resolution No. 2001-29, there being ample copies available for
the public.
MOTION to adopt Resolution No. 2001-29 being a Resolution accepting the report for City Project
1999-12A; Central Avenue Water Services and Streetscaping Improvements and calling for a Public
Improvement Hearing on April 16, 2001.
RESOLUTION NO. 2001-29
BEING A RESOLUTION RECEIVING THE REPORT FOR CITY PROJECT 1999-12A:
CENTRAL AVENUE WATER SERVICES AND STREETSCAPING IMPROVEMENTS
AND CALLING FOR A PUBLIC IMPROVEMENT HEARING
WHEREAS, pursuant to Resolution 2001-04, adopted by the City Council on January 22, 2001, a report has
been prepared by Mr. Kevin Hansen, City Engineer, with reference to the following improvements:
CITY PROJECT 1999-12A: CENTRAL AVENUE WATER SERVICES AND
STREETSCAPING IMPROVEMENTS FROM 37TM AVENUE TO 43m) AVENUE
and this report was received by the Council on March 12th, 2001
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost
effective and feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting property (frontage and/or parcel unit) as well as non-abutting property (frontage
basis) on the closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $895,000.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on
the April 16, 2001 in the Council Chambers located at 590 40th Avenue N.E. at 7:00 p.m., and the City Manager
shall give mailed and published notice of such hearing and improvement as required by law.
City Council Minutes
March 12, 2001
Page 3 of 12
Dated this 12th day of March, 2001.
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All ayes
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
8)
Adopt Resolution No. 2001-31, being a Resolution regarding the Labor Agreement between the City
of Columbia Heights and the American Federation of State, County, and Municipal Employees
MOTION to waive the reading of Resolution No. 2001-31, there being ample copies available to the
public.
MOTION to adopt Resolution 2001-31, being a Resolution regarding the Labor Agreement between
the City of Columbia Heights and the American Federation of State, County, and Municipal
Employees, effective January 1, 2001 - December 31, 2003.
Fehst stated this is within the same parameters as the other union and municipal employees.
RESOLUTION 2001-31
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTSAND AMERICAN
FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL NO. 495
WHEREAS, negotiations have proceeded between the American Federation of State, County, and
Municipal Employees (AFSCME) Council No. 14, Local No. 495, representing clerical and technical
employees of the City, and the City's negotiating spokesperson, and said negotiations have resulted in a
mutually acceptable contract for calendar years 2001, 2002, and 2003;
WHEREAS, a copy of said contract is available at the Office of the City Manager and is made a part
hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby
established as the salary and fringe benefit program for calendar years 2001, 2002, and 2003 for AFSCME
bargaining unit employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this
agreement.
Passed this 12th day of March, 2001.
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All ayes
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
9) Approve a Conditional Use Permit for Ace Hardware, allowing the operation of a seasonal
greenhouse to be located in the parking lot at 2261 37th Ave. NE fi.om April 1, 2001 through July
31, 2001.
City Council Minutes
March 12, 2001
Page 4 of 12
MOTION to approve the Conditional Use Permit to allow the operation and placement of a
temporary 21 X 48 foot tent for the display and sale of green and flowering plants from April 1,
2001, through July 31, 2001, at 2261 37th Avenue NE, subject to the following condition:
1. A $500 deposit shall be submitted to the License/Permit Clerk prior to the display of the
tent on the site on the lot.
Fehst stated this use has been granted for at least the last five years, with no problems.
10) Approve Conditional Use Permit for Linder's Greenhouse allowing for the operation of temporary
'mini garden' center and retail sales in the Central Valu Mall, 4300 Central Avenue NE, from April
15, 2001 through July 7, 2001.
MOTION to approve the Conditional Use Permit to allow for the operation of a temporary
greenhouse/retail sales at 4300 Central Avenue NE from April 15, 2001 through July 7, 2001,
subject to the following condition:
1. A $500 deposit shall be submitted to the License/Permit Clerk prior to the installation
of the structures on the site.
Fehst stated this request is for a space in the parking lot in front of the Rainbow Foods store, as has
been done in past years.
11) Approve Conditional Use Permit allowing for a strong beer and wine license for Tycoon's Bar and
Restaurant at 4952 Central Avenue NE for intensification of the current use. - Removed for
discussion
Fehst stated this request was to intensify the current use of the business.
12) Establish Hearing Date regarding License Revocation or Suspension of Rental Property at 4616 &
4622 Tyler Street
MOTION to Establish a Hearing Date of March 26, 2001 for Revocation or Suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Syed Raza at 4616 and
4622 Tyler Street NE.
13) Approve Rental Housing License Applications
MOTION to approve the items listed for rental housing license applications for March 12, 2001.
14) Approve Business License Applications
MOTION to approve the items as listed on the business license agenda for March 12, 2001 as
presented.
15) Approve Payment of Bills
MOTION to pay the bills, as listed, out of the proper fund.
Szurek requested Item #1 ! be removed for discussion.
Peterson stated the purchase of the bobcat was discussed at the last Council work session. He
followed up by looking at sale prices for similar machines and felt we are being offered a fair trade
in price.
Upon vote: All ayes. Motion carried.
City Council Minutes
March 12, 2001
Page 5 of 12
#11 Conditional Use Permit allowing for a strong beer and wine license for Tycoon's Bar and
Restaurant at 4952 Central Avenue NE for intensification of the current use
Szurek stated concerns regarding the building exterior, parking capacity to hold 25 vehicles,
vehicles exiting into traffic from this business, the ability to accommodate 75 seated patrons, and the
quality of the apartment above the establishment.
Tim Johnson, City Planner, showed a parking layout plan. There would be no parking along the
north side of the building, still allowing for 25parking spaces and one handicapped space, which
meet the requirements. He stated that parking along the building wouM protrude into the right-of
way. Johnson inspected the facility and felt it wouM accommodate seating for 75patrons. The
apartment is currently licensed, but he stated that the new owner does not intend to rent it out.
Mr. Ron Karon, the current owner, addressed Council by stating the numerous recent improvements
he has completed to the exterior, the interior, and the apartment of this facility. He estimated
expenditures of $15, 000 on the exterior and $35,000 on the interior of the building. Karon stated his
business was an establishment for local clientele and not intended to look like a food chain facility.
Williams suggested tabling this item for further review. Karon stated that would be a problem as it
would affect the sale and closing on the property.
Tom Ramsdell, Chairman of the Planning and Zoning Commission, spoke to the issue of parking
along the building and 50th Avenue. He suggested to angle stripe the parking lot to the west so
patrons would have to pull in east bound and when pulling out they would have to go east bound on
50~ Avenue. Violations would be a Police issue. Szurek's concern was that any parking alongside
h .
of 50t Avenue was unsafe and she would not support thts conditional use permit request. Jim Hoefl,
City Attorney, stated this section is not an adequate legal parking site and would be a Police issue,
however, the site does allow for the required 25parking spaces. Peterson stated he has noticed the
improvements to this property and is interested in saving the history of this town through its
businesses and buildings. Williams suggested deferring to the Planning and Zoning
recommendation.
MOTION by Williams, second by Wyckoff, to approve the Conditional Use Permit to allow a wine
license at 4952 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full
compliance.
2. Trash containers located on site shall be enclosed by a fence, so as to be removed from public
view.
3. Twenty-five (25) parking spaces proposed will need to be striped and maintained.
4. Seventy-five (75) permanent seats will need to be maintained for On-sale wine.
Upon roll call vote: Williams aye, Szurek nay, Wyckoff aye, Peterson aye. Motion carried,
three ayes - one nay.
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Proclamations
B. Presentations
C. Introduction - Dick Petkoff, 4931 Washington Avenue NE -Police and Fire Civil Service Commissioner
Peterson gave the background and introduced Mr. Dick Petkoff as the newest Police and Fire Civil
Service Commissioner.
City Council Minutes
March 12, 2001
Page 6 of 12
Mr. Petkoff thanked the City Council for affording him this opportunity, as he has very strong feelings
about the excellence of our fire and police departments.
D. Recognition
PUBLIC HEARINGS
A. First Reading of Ordinance 1428 - being an Ordinance amending Ordinance #818 pertaining to Zoning
and Development
MOTION by Williams, second by Wyckoff, to waive the reading of Ordinance No. 1428, there being
ample copies available for the public. All ayes. Motion carried.
Mayor Peterson opened the public hearing. Fehst passed on the request from Councilmember Nawrocki
that this Ordinance not have a second reading until after it was discussed at a Council work session.
Fehst agreed and suggested meeting Tuesday, April 3, from 5:00 to 7:00p. m. to discuss the proposed
Zoning and Development Ordinance. Wyckoff questioned receiving a copy of the ordinance with any
changes highlighted. Fehst felt this would be difficult and total sections were added or deleted.
Johnson explained the review process conducted by the Planning and Zoning Commission and he
recognized the members, staff, and consulting firm that worked on this
Johnson referred to the amended Zoning map and how it relates to the proposed ordinance. The Retail
Zoning District has been re-titled "General Business District".
Johnson referred to changes in the standards for accessory structures setbacks from 3feet to 5feet.
19'yckoff questioned hardship cases. Johnson stated there could not be more than 35 % structure
coverage on a lot. Hardship would be considered ifa variance were applied for. Individual situations
were discussed.
Johnson referred to the current 15-foot height restriction requirement changing to 18feet. The current
20foot set back when a garage door faces the alley or street would include allowing a 15foot setback if
the lot is less than 65, 000 square feet. Szurek questioned the ability to park a large vehicle on this short
of a driveway. Johnson stated the owner would have to be aware that this would cut down their parking
ability.
Johnson referred to dwelling unit size requirements, allowing for a reduction in floor area if the lot is
65, 000 square feet or less. He stated there were also changes to off street parking standards, and
signage. The new ordinance would allow banners but not portable signage like sandwich boards.
Peterson questioned the difference between portable and temporary signage. Johnson stated that
temporary signs are on the building and portable signs can be brought in and out or moved.
Peterson agreed to send this ordinance review to a Councd work session on April 3rd. He invited the
public to attend. Fehst indicated that copies of the proposed ordinance are available at the library or
city hall.
Johnson briefly discussed building design standard recommendations, which are based on the
Minneapolis zoning code. Wyckoff felt it wouM be visually more pleasing if businesses did not have their
parking lot in the front of their building. Fehst stated that was also the recommendation of the
Minnesota Design Team.
City Council Minutes
March 12, 2001
Page 7 of 12
Johnson referred to separating uses of certain business types and how landscaping standards could be
used.
Williams asked if the Ordinance could be flexible to assist residents in doing various projects.
Jim Hoefi, City Attorney, stated that the zoning ordinance is not just a guideline; a variance must fit
specific requirements, and the document must cover the entire city. Random allowances would set a
precedence. When reviewing the zoning code the overall interest of the community must be kept in mind
and applied citywide. Szurek stated that it is difficult to reject a project that has merit and cannot prove
a hardship (which is aphysical reason the ordinance can not be followed), but must be done. Williams
wants to accommodate our citizens whenever possible.
Fehst suggested looking into zoning situations on 40t Avenue, regardmg restrtctton for non-conforming
buildings.
Rich Abraham, 3954 Arthur, stated he would be affected by the 1,000 square foot restriction and felt it
would be best if lot coverage was based on lot size. Hoefi stated the maximum was established to
maintain the character of the neighborhood. Fehst stated that there are ways to be flexible but the City
must operate within State Statutes. Abraham stated the community would benefit from common sense
decisions and a flexible council. Peterson indicated the difficult position Planning and Zoning members
are in when trying to accommodate residents and yet follow the rules.
Ted Yehle, Planning and Zoning Commission member, formally requested that the Commission be
invited to the work session discussing this ordinance, as they spent many hours on this revision and
would like to contribute the reason for these recommendations. Fehst will schedule the second reading
at a later date.
(A copy of the proposed Ordinance will be attached to the minutes following the second reading of the
Ordinance.)
ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1. Adopt Resolution 2001-30, being a Resolution supporting the completion of TH 610 in 2005-
2010
MOTION by Williams, second by Szurek, to waive the reading of Resolution No.2001-30, there
being ample copies available to the public. All ayes. Motion carried.
MOTION by Williams, second by Szurek, to adopt Resolution 2001-30, being a Resolution
supporting the completion of TH 610 in 2005-2010.
Fehst stated this resolution is supporting the Northern Metro Mayors Association recommendation to
finish this project in a timely manner of 2005 to 2010 instead of 2015 to 2025.
All ayes. Motion carried.
RESOLUTION 2001-30
SUPPORTING THE COMPLETION OF TH 610 IN 2005-2010
WHEREAS, the Draft MN/DOT Metropolitan Transportation System Plan Investment Timing has proposed
that TH 610 from TH 169 in Brooklyn Park to 1-94 in Maple Grove is scheduled in the 2011-2015 time flame,
and
City Council Minutes
March 12, 2001
Page 8 of 12
WHEREAS, the North Metro Mayors Association Board of Directors, the North Metro Crossing Coalition
Board of Directors, and the City of Columbia Heights takes exception to that scheduled time frame, and
WHEREAS, the North Metro Mayors Association Board of Directors, the North Metro Crossing Coalition
Board of Directors, and the City of Columbia Heights urges that the Transportation System Plan relating
to TH610 completion be properly placed in the 2005-2010 time frame for the following reasons:
1 .The TSP notes "Finish what we started", which refers to TH 610 as one of those two projects.
2. The segment from TH 252 to TH 169 opened for traffic October 2000. Westbound traffic disburses in
multiple directions to find the best way to access 1-94, the eventual western termination of TH 610.
3. There is approximately $32 million infrastructure being built in the TH 610 right-of-way from 1-94
east to TH 169. The value of that investment will not be realized until TH 610 is completed. With the
proposed completion date in 2004, it makes sense to keep the project moving and continue to fund TH
610 to completion in the 2005-2010 time frame.
4. To date the State and Federal Governments have invested $184 Million in the TH 610/10 North
Crosstown Highway (plus the initial segment of the 610 river crossing completed in the mid 1980's:
· 610/10 North Crosstown - Anoka County Segment - $79,060,000
· TH 610 - Brooklyn Park Segment - $51,000,000
· 2na River Crossing - $22,000,000
· TH 610 ROW infrastructure Investments - $32,000,000
5. TH 610 serving as the By-Pass could relieve the congestion that will continue to build up even wit the
widening of 1-94 from Maple Grove to Brooklyn Center.
· TH 610, when completed to 1-94, should be designated as the "North Metro By-Pass' to I~94 in
east metro via 1-35W and 1-694.
,, The city of Blaine has located six major truck terminals at the northeast comer of TH 10 and 1-
35W.
· The Draft Metro Council Transportation Policy Plan Policy No. 12: Maintain competitive
regional freight transportation system. This efficient movement of goods or "freight mobility"
requires an extensive high capacity transportation network capable of moving large amounts of
freight quickly, reliably and cost effectively. These concerns are stated in Strategy 12b:
determine the needs for access to freight terminals and Strategy 12c: reduce congestion impacts
on truck travel.
6. The Metro Council's Transportation Policy Plan Draft also calls for completion of TH 610 with
the 2001-2025 time frame, and also notes that TH 610 is one o£two segments of the Metropolitan
Highway System to be competed.
NOW THEREFORE BE IT RESOLVED that the City of Columbia Heights respectfully requests the draft
MN/DOT Metropolitan Transportation System Plan place TH 610 from the TH 169 Brooklyn Park to 1-94 in
Maple Grove in the 2005-2010 Investment Timing Schedule.
Passed this 12th day of March, 2001
Offered by: Williams
Seconded by: Szurek
Roll Call: All ayes
City Council Minutes
March 12, 2001
Page 9 of 12
Mayor GaryL. Peterson
Patricia Muscovitz, Deputy City Clerk
B. Bid Considerations
C. Other Business
1. Adopt Resolutions No. 2001-11 and 2001-12, being Resolutions accepting the Feasibility Reports
for Zone 5 Street Rehabilitation and 2001 Seal Coating
MOTION by Szurek, second by Wyckoff, to waive the reading of Resolutions No. 2001-11 and
2001-12, there being ample copies available to the public. All ayes. Motion carried.
MOTION by Szurek, second by Wyckoff, to adopt Resolution 2001-11 and 2001-12, being
Resolutions, which accept the Feasibility Report for Zone 5 Street Rehabilitation and Zone 5 Seal
Coating.
Kevin Hanson, Public Works Director, stated the Zone 5 informational meeting will be March 13, with a
question and answer period from 6:00 to 7:OO p.m., and a 7:00p. m. presentation by staff The formal
hearing will be on March 19 at 7:00p. m. in the City Council Chambers.
Hanson showed a map of the Zone 5 boundaries. A small area south of this location was chosen to be
included. Physical coring, consultant strength testing, and staff counting the number and type of cracks
determined the repairs needed. Utilities are also examined and tested for necessary repairs. He listed
water main, storm sewer and sanitary sewer problems, which need to be addressed.
Hanson estimated $350, O00 for utility work, which would come from utility funds. Seal coating
assessments are at l OO percent, and other improvements are assessed on a percentage of 6O percent city
40percent assessments. Hanson indicated areas within this zone that were assessed for alley
improvements only a few years ago, and felt these residents might want to address Council on this.
Hanson stated the sanitary sewer from 41*t to Quincy, still needs to be appraised. Hanson referred to
the addendum report and asked Council to consider the utility services in that area, as there may be
lead based or galvanized pipe and this would be the proper time to replace it.
Wyckoff questioned the type of calls staff has received. Hanson stated that calls generally question the
assessment amount.
All ayes. Motion carried.
RESOLUTION NO. 2001-11
BEING A RESOLUTION RECEIVING THE REPORT ON THE 2001 ZONE 5 STREET
REHABILITATION IMPROVEMENTS WITH FULL RECONSTRUCTION, PARTIAL
RECONSTRUCTION AND MILL AND OVERLAY
CITY PROJECT 0102
WHEREAS, pursuant to Resolution 2001-08, adopted by the City Council on February 26, 2001, a report has
been prepared by Mr. Kevin Hansen, City Engineer, with reference to the following improvements:
FULL STREET RECONSTRUCTION
6TM Street 44th Avenue to 45th Avenue
Quincy Street 41 st Avenue to 43ra Avenue
Jackson Street South of 42nd Avenue to 43ra Avenue
City Council Minutes
March 12, 2001
Page 10of 12
PARTIAL STREET RECONSTRUCTION
6th Street
47th Avenue
Monroe Street
Quincy Street
Jackson Street
Van Buren Street
45th Avenue to 46th Avenue
Cul-de-sac to Monroe Street
44th Avenue to 45th Avenue
44th Avenue to 45th Avenue
44th Avenue to 45th Avenue
44th Avenue to 45th Avenue
MILL AND OVERLAY
7th Street
47 ½ Avenue
Monroe Street
45th Avenue
Quincy Street
Van Buren Street
47th Avenue to 48th Avenue
Jefferson Street to Monroe Street
46 ½ Avenue to 48th Avenue
Monroe Street to Central Avenue
43rd Avenue to 44th Avenue
42nd Avenue to 43rd Avenue
and this report was received by the Council on March 12th, 2001
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost
effective and feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting property (parcel unit basis) as well as non-abutting property (parcel unit basis) on the
closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes,
Chapter 429 at an estimated total cost of the improvement of $995,000.
Dated this 12th day of March, 2001.
Offered by: Szurek
Seconded by: Wyckoff
Roll Call: All ayes
Mayor Gary L. Peterson
Patficia Muscovitz, Deputy City Clerk
RESOLUTION NO. 2001-12
BEING A RESOLUTION RECEIVING THE REPORT ON THE 2001 ZONE 5 SEAL COAT
CITY PROJECT 0101
WHEREAS, pursuant to Resolution 2001-09, adopted by the City Council on February 26, 2001, a report has been
prepared by Mr. Kevin Hansen, City Engineer, with reference to the following improvements:
4th Street
5th Street
6th Street
7th Street
Washington Street
Madison Street
44th Avenue to 48th Avenue
44th Avenue to 48th Avenue
46th Avenue to 48th Avenue
44th Avenue to 47th Avenue
44th Avenue to 47th Avenue
th th
44 Avenue to Cul-de-sac (north of 45 Avenue)
City Council Minutes
March 12, 2001
Page 11 of 12
Monroe Street
43ra Avenue
45th Avenue
46th Avenue
46 ½ Avenue
47th Avenue
48th Avenue
48th Avenue
45th Avenue to 46th Avenue
Quincy Street to Central Avenue
University Avenue Service Drive to Monroe Street
University Avenue Service Drive to Monroe Street
Jefferson Street to Monroe Street
University Avenue Service Drive to Jefferson Street
University Avenue Service Drive to Washington Street
Jefferson Street to Monroe Street
and this report was received by the Council on March 12th, 2001
VOtEREAS, the report provides information regarding whether the proposed project is necessary, cost effective an
feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the Council will consider the improvement of such streets in accordance with the report and the
assessment of abutting property (parcel unit basis) as well as non-abutting property (parcel unit basis) on thc closest
intersecting street for all or a portion of thc cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at
an estimated total cost of the improvement of $133,590.
Dated this 12th day of March, 2001.
Offered by: Szurek
Seconded by: Wyckoff
Roll Call: All ayes
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
ADMINISTRATIVE REPORTS
A. Report of the City Manager
Fehst stated interviews are currently being conducted for the municipal liquor store manager position,
due to Phil Suckerman's retirement. Fehst commented on the excellent job Mr. Suckerman has done
establishing and maintaining our municipal liquor stores.
Fehst sympathized with everyone regarding the additional 4-6 inch snowfall, and stated if residents have
specific concerns they may call the Public Works Department. Peterson indicated plowing might have
been slowed because there was a water main break on his street. Hanson stated that crews were called
in at 3:00 a.m. for sanding and began plowing after the depth reached three inches. Crews will begin
plowing and removing snow again at midnight.
B. Report of the City Attorney- none.
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1. Meeting of the March 6, 2001 Planning and Zoning Commission
2. Meeting of the February 28, 2001 Park and Recreation Commission
City Council Minutes
March 12, 2001
Page 12of 12
CITIZENS FORUM
Timothy Bearth, 1328 41st Avenue, stated he lives on a short street that is never plowed until at least two days
after a snowfall and he wanted to know why it is not completed on the first plow route. Hanson will follow up
on this.
Jim Morel 2301 40th Avenue, questioned progress to solve the flooding problem on 40th Avenue. He stated work
done previously by putting a holding pond in the park did not work. Hanson is drafting a report with
recommendations on three areas that are having problems. These areas are being investigated because of
resident's comments. Peterson asked that these areas be monitored in spring. Fehst stated that the water is
running away faster than it used to in this location, but the problem has not been completely resolved.
th
Fehst stated that on March 5 several Councilmembers and staff met with State Representative Goodwin and
State Senator Chaudhary to advise them that if the Governor's proposed budget would pass, that Columbia
Heights would lose $2.3 million dollars of state aid and HACA funding. This is about 40percent of our entire
City budget. This would cause a very substantial increase in taxes. He stated that the current formula was
established over 30years and is proven to work. He felt it would not be fair to penalize the senior citizens in
our community. Our legislators will pass this information on to the correct people at the State.
Williams questioned the legislation regarding wine sales in grocery stores. Fehst stated this issue is virtually
dead.
Wyckoff reminded residents that the First Annual Taste of Columbia Heights would be held on Sunday, March
25th, from 4.'00 to 8:00p.m. Food samples from various restaurants will be $2.00 each. She stated that a
promotional segment would be aired on Channel 16. Peterson thanked Wyckoff for the work she has put into
organizing this festival.
Six students introduced themselves from the local school government classes.
ADJOURNMENT
Mayor Peterson adjourned the meeting at 9:35 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: March 26, 2001
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 4A2 CITY MANAGER'S APPROVAL
ITEM: Establishing Work Sessions and BY: W. Fehst BY:
Special Meeting for April, 2001 DATE: March 20, 2001 DATE:
NO:
It is recommended that a Work Session meeting be scheduled for Monday, April 2, 2001 - immediately
following the Board of Review meeting in the City Council chambers.
It is recommended that a Work Session meeting be scheduled for Tuesday, April 3, 2001 at 5:00 p.m.
in the Mathaire/McKenna room at Murzyn Hall. The Planning and Zoning Commission has been invited
to attend this meeting to discuss the Zoning and Development Ordinance. A box lunch will be served.
It is also recommended that a Special Joint Meeting with the District 13 School Board, and cities of
Fridley, Hilltop, and Columbia Heights City Councils bc set for Wednesday, April 18, 2001
beginning at 5:30 p.m. at the Columbia Heights High School Family Center. A box lunch will be
served.
RECOMMENDED MOTION:
Move to establish Work Session meeting dates for Monday, April 2, immediately following the Board of
Review meeting in the City Hall Council Chambers, and Tuesday, April 3, 2001 at 5:00 p.m. at Murzyn
Hall; and a Special Joint meeting with the District 13 School Board, and cities of Fridley, Hilltop and
Columbia Heights City Councils for Wednesday, April 18, 2001 at 5:30 p.m. at the Columbia Heights
High School Family Center.
COUNCIL ACTION:
h:X2001-3-26worksessiondates
CITY COUNCIL LETTER
Meetin of March 26 2001
AGENDA SECTION: Consent t.[ _ ~. 3 ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE , APPROVA~.
iTEM: Animal Impound Contract with Camden Pet BY: Thomas M. Johnso ,r~ BY:
NO Hospital DATE: March 8, 2001 ~ DATE:
BACKGROUND
For the past several years the City has contracted with the North Metro Humane Society for animal impound
services. In January 2001 the Police Department was notified by North Metro Humane Society that they were
going out of business effective immediately. This notice created an immediate need to find another entity to supply
this service to our community.
At this time we assigned Officer Terry Nightingale to contact all local pet clinics and pet hospitals to see if they
would be interested in giving us a bid for these services. No local facility was interested in taking on this service.
Officer Nightingale then started to check for other pet clinics or hospitals providing this service. There were two
entities identified that would be willing to give us a proposal for costs of their services. The two identified were:
Animal Control Services Inc.
1283 Hammond Road
White Bear Township, Minnesota 551 I0
and
Camden Pet Hospital
1401 44th Avenue North
Minneapolis, Minnesota 55412
ANALYSIS/CONCLUSION
After reviewing the fees and services offered (see attached comparison), we are recommending that the City enter
into a three-year contract with Camden Pet Hospital for animal impound services. The proposed contract with
Camden is attached and has been reviewed and approved by the City Attorney. Staff feels that the costs proposed
by Camden Pet Hospital and its proximity to our city will give the city, the department, and the citizens of our
community the best option.
RECOMMENDED MOTION: Move to approve the attached contract between the City of Columbia Heights and
Camden Pet Hospital for animal impound services for the City of Columbia Heights and to authorize the Mayor and
the City Manager to enter into a contract for the period of April 1,2001 to January 31, 2004.
TMJ:mld
01-029
Attachment
COUNCIL ACTION:
COLUMBIA HEIGHTS POLICE DEPARTMENT
ANIMAL IMPOUND PROPOSAL COMPARISONS
North Metro Humane Society
(Current provider out of business)
Monthly minimum fee $500
Impound fee: $35
Boarding fee: $11/day
Animal Control Services Inc.
Administration Fee, $2/animal
Impound fee: none
Boarding fee $12/day
Camden Pet Hospital
Administration fee $280/month
Impound and boarding fee $17/day
Transpor~ fee: $40/animal
Transport fee $75-80 per animal
None
Disposal fee: $.40/lb. + $4
Disposal fee: $22
Disposal fee $25
Quarantine fee: additional $6/day
No additional fee
No additional fee
Vet service fee: $35/hour
No additional fee
No additional fee
Vaccination fee: $3.25/animal No additional fee No additional fee
It should be noted that Animal Control Services, Inc. (ACSI) is in White Bear Lake Township and would
require our citizens to go to White Bear Lake to pick up stray animals. The transportation for ACSI is quite
high and would add greatly to our annual fees for this service, ACSI is also looking for the cities in Anoka
County to assist with the building o fa facility in Anoka County, probably in Blaine, to handle the additional
caseload from the Anoka County cities. Preliminary figures on this are anywhere from $550,000 to
$750,000.
Camden Pet Hospital is relatively close to our city--just across the Camden Bridge into Minneapolis. Dr.
Fetzer of the Camden Pet Hospital has purchased the building next to her, which is relatively new and is
having it remodeled to handle the animal impound side of her business. Her facility is very clean and well
maintained. Dr. Fetzer currently handles animal impound for the City of Robbinsdale and they are very
happy with her services. Dr. Fetzer is also handling our animal impound on an interim basis and we have
been very happy with her services. Dr. Fetzer is also handling our animal impound on an interim basis and
we have been very pleased thus far. Dr. Fetzer has assured us that everything possible is done to find stray
abandoned animals a home before any euthanasia is performed.
ANIMAL POUND CONTRACT
CITY OF COLUMBIA HEIGHTS
APRIL 1, 2001 TO JANUARY 31, 2004
This agreement made by and between the City of Columbia Heights municipal
corporation (hereinafter called the City), and Cynthia A. Fetzer PA, DBA as Camden Pet
Hospital, a professional corporation (hereinafter referred to as the Poundkeeper):
For and in consideration of the covenants and agreements herein contained, the parties
agree as follows:
WHEREAS, the City is desirous of contracting with the Poundkeeper for the purpose of
having a facility for the impounding, keeping, sheltering, feeding and boarding of dogs
and cats, which may be picked up pursuant with the City Ordinance by officials of the
City; and
WHEREAS, the Poundkeeper has and warrants herein that it has good and sufficient
facilities to perform said functions adequately and humanely for the City:
NOW THEREFORE, the parties hereto agree as follows:
That the Poundkeeper shall receive from agents or officials of the City and shall
keep, feed, board, and shelter all dogs and cats entrusted to the Poundkeeper by the
City in a humane manner and pursuant to the ordinances of the City and/or any
applicable statutes of the State of Minnesota relating to animals.
If any dog or cat shall not be reclaimed by the owner within five (5) regular
business days, as defined in M.S.A. 35.71, the City shall have no right or interest in
such animal and the Poundkeeper may dispose of such animal in a proper and
humane manner or in accordance with M.S.A. 35.71, Subdivision 3. In the event
the Poundkeeper has knowledge of a party other than the owner who is willing to
give the animal a new home, the animal may be released after the five-day holding
period; all boarding charges to be paid by the City. The Poundkeeper shall, not
withstanding the aforesaid, in instances where an animal has bitten a human, keep
the animal for the ten (10) day period required under statute for observation
purposes to determine whether the animal is diseased. In the event any owner shall
make claim to the animal within the period specified aforesaid, the animal shall be
released by the Poundkeeper upon being provided an executed form for such
purpose by the City. If the Poundkeeper has received specific instructions to
continue to hold the animal for a longer period of time, the City shall be responsible
for the continuing charges thereon until the hold has been released by the City.
In the event the animal is delivered to the Poundkeeper dead on arrival, the
Poundkeeper shall dispose of the carcass of said animal. In the event that an animal
is disposed of by euthanasia, the Poundkeeper shall likewise dispose of the carcass
of said animal.
The Poundkeeper shall keep accurate records of all transactions involving animals
he receives that have originated through the City pursuant to this Agreement and
shall furnish monthly statements and accounts, including setting forth the
disposition of the animals he has received from the City.
The Poundkeeper shall at no time receive any fees in connection with the licensing,
impounding, board, care, keep or shelter of any animals he receives pursuant to this
contract.
All charges made pursuant to the obligations of the Poundkeeper pursuant to this
Agreement shall be paid by the City directly to the Poundkeeper after the
Poundkeeper has billed and furnished the necessary monthly statements to the City.
6. The Poundkeeper shall be paid based upon the following fee schedule:
A. The City shall pay the Poundkeeper $280.00 per month as an administrative
fee;
B. The Poundkeeper shall be paid $17.00 per day for each day or part of a day
which the Poundkeeper keeps an impounded animal;
C. The Poundkeeper shall be paid $25.00 for the disposal of the carcass of each
animal that he receives in a "dead on arrival" condition;
The Poundkeeper shall be paid $40.00 for the disposition of each live animal
at the discretion of the Poundkeeper (this includes the disposal charge if
applicable).
The Poundkeeper shall keep the pound open during regular business hours that
shall coincide with the hours of the City offices. Release at times other than
regular clinic hours and at a mutually agreeable time between Poundkeeper and
owner of the pet can be arranged.
The pound shall be open at all reasonable times for inspection by the City through
its agents or employees.
The Poundkeeper shall be responsible for all damages or harm suffered by the
animal under its care and in its custody that may be due to the negligence or
deliberate acts of the Poundkeeper. The Poundkeeper shall save the City harmless
for any damages, costs, actions, or causes of actions, or claims made against the
City for any harm, losses, damage, or expenses on account of bodily injury,
disease or death, and property damage resulting from the Poundkeeper's
operation. To accomplish this, the Poundkeeper shall keep in full force and effect
10.
11.
comprehensive general liability insurance in an amount of not less than
$100,000.00 for each incident and $300,000.00 for a combination of incidents to
safeguard and indemnify the City for any of the occurrences mentioned aforesaid.
Such insurance policy must be filed with the City Clerk.
It is agreed and understood that the Poundkeeper shall abide by all the laws of the
State of Minnesota and the City of Columbia Heights; and if for some reason said
laws become in conflict with each other or the terms of this Agreement, the
Poundkeeper shall, in writing, notify the City of the said conflict so that this
Agreement may be modified to conform with the said laws.
This Agreement shall be in full force and effect as of April 1, 2001, for three
years following, provided, however, that the same may he terminated by the
agreement of both parties hereto or by either party upon giving six (6) months
written notice of its intention to terminate this Agreement.
CITY OF COLUMBIA HEIGHTS
BY:
Mayor
DATE:
BY:
City Manager
DATE:
CAMDEN PET HOSPITAL
BY:
DATE:
3
CITY COUNCIL LETTER
Meetin of March 26, 2001
CITY MANAGER
AGENDA SECTION: Consent L[ - A- ~-[ ORIGINATING DEPARTMENT
NO. POLICE .~- ~,,
APPROVAL~
ITEM: Authorization to attend out of town BY: Thomas M. Johnson,
NO conference by Police Explorers DATE: March 9, 2001 q22:~' E:
BACKGROUND
Annually there is a State law enforcement Explorer conference sponsored by the Boy Scouts of America.
This event is one of the highlights of the Explorers' year. All of the training that the Explorers have
completed during the year will assist them in the statewide competitions that take place at this event.
ANALYSIS/CONCLUSION
The breakdown of the cost for this event is as follows:
Three Explorers @ $180 $540.00
One advisor ~ $180 $180.00
The total costs would be $720 for the conference. This year's conference will be held April 26-29, 2001,
at Breezy Point. Funds to cover this event are budgeted for in the Police Department budget.
RECOMMENDED MOTION: Move to authorize the attendance of Officer Joe Sturdevant as advisor
and four police Explorers at the 2001 State law enforcement Explorer conference on April 26-29, 2001, at
Breezy Point, Minnesota, with costs to be covered out of the 2001 Police Department budget, 101-42100-
3320.
TMJ:mld
01-031
COUNCIL ACTION:
~ O~z
CITY COUNCIL LETTER
Meetin~ of March 26, 2001
AGENDA SECTION: Consent ~. ~ _ .~1~' g ORIGINATiNG DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Approval of Payment of Project Safety Net BY: Thomas M. Jotmso~0~ BY:
NO. Billing for 2001 DATE: MarchS, 2001 u {./ DATE:
BACKGROUND
In 1995 the cities of Columbia Heights, Hilltop, and Fridley began a program known as Project Safety Net. The
purpose of this program is to give the police departments of Fndley and Columbia Heights a resource to deal with
juveniles caught out on the streets after curfew. This program allows the officer to pick up the juvenile, write a tag,
and then instead of waiting for the parent or guardian to be contacted and come to pick up the juvenile, the officer
takes the juvenile to the Curfew Center. The Curfew Center is located at the Fridley Community Center and is
staffed by trained social workers who supply an immediate intervention for this problem, contact the parents or
guardian for pickup and give referrals and follow up to the problem. In 2001, the bill to our city for this service is
$6,000. This is the same amount as paid in 2000.
ANALYSIS/CONCLUSION
I am recommending that we pay the fee for the use of Project Safety Net. Over the past few years, using this service
has saved numerous officer hours. Officers are no longer fled up waiting for parents or guardians and are, in fact,
back on the streets of our community in a relatively short period of time. The youth of our community are also
being served through professional referrals and follow up by the Safety Net staff. We have secured a grant fi.om the
Minnesota Department of Economic Security that will reimburse us for our costs of this program.
The city has also benefited fi.om the use of the Zone, which is a program that offers entertainment and direction to
our teens Friday and Saturday evenings.
RECOMMENDED MOTION: Move to approve the payment of $6,000 to cover the cost of Project Safety Net for
the year 2001, with the cost of the program to be covered as follows: $6,000 fi.om the year 2001 Minnesota
Department of Economic Security, Juvenile Accountability Block Grant.
TMJmld
01-029
COUNCIL ACTION:
CI'IYOF
FRIDLEY
FRIDLEY MUNICIPAL CENTER · 6431 UNIVERSITY AVE, N.E. FRIDLEY. MN 55432 · (612) 571-3450. FAX (612) 571-1287
February 9, 2001
Chief Tom Johnson
Columbia Heights Police
590 40~Av NE
Columbia Heights, MN 55421
Dear Chief Johnson:
Greetings, I hope things are well for you and your city. I am writing to let you know
it's billing time for Project Safety Net. Your city's cost for 2001 is $6,000.00.
As always, should you have any questions or concerns please feel free to give me a
call at 572-3643 or Dave Sallman at 572-3625.
Sincerely,
Kevin Thomas MSW
Fridley Police
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: March 26, 2001
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: t'l -A-(o CITY MANAGER'S APPROVAL .,,
ITEM: Board/CommissionReappointments BY: WaltFehst BY:j~['~/.~/~
NO: DATE: March 6, 2001 DATE:
Terms to expire April 1 of 2001 are:
Board or Commission
Human Services Commission
Library Board
Park & Recreation Commission
Traffic Commission
Telecommunications Comm.
Police & Fire Civil Service Comm.
Name Date Requesting
Reappointment
Barb Karol 4-2001 yes
Nancy Hoium 4-2001 yes
Patricia Sowada 4-2001 yes
Eileen Evans 4-2001 yes
Kenneth Stumpf 4-2001 yes
Dennis Stroik 4-2001 yes
Rueben Ruen 4-2001 yes
Bruce Magnuson 4-2001 yes
(Bob Ruettimann, Park and Recreation Commission, is not interested in reappointment)
MOTION: Move to reappoint the following people to the various City of Columbia Heights Boards
and Commissions: Human Services Commission, Barb Karol; Library Board, Nancy Hoium and
Patricia Sowada; Park & Recreation Commission, Eileen Evans; Traffic Commission, Kenneth
Stumpf; Telecommunications Commission, Dennis Stoik and Rueben Ruen; Police & Fire Civil
Service Commission, Bruce Magnuson.
COUNCIL ACTION:
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: March 26, 2001
AGENDA SECTION: consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 4, A .-I LIBRARY APPROVAL ITEM:
TEM: RenewaI of contract for automated librar BY: M, Rebecca Loader'~-~0\
system with Anoka Co.unty Library DATE: 3/16/01
NO:
The City of Columbia Heights has three separate contracts for service between the Anoka County Library and the
Columbia Heights Public Library: one for inter-library services, one for MELSA associate membership, and one for
automation participation. The third contract, for automation participation, is due for renewal to update language and
address changes in hardware and maintenance.
Language has been reviewed and the following changes incorporated:
1. The fee of 2.5 cents per circulation based upon the previous year has been retained for general charges.
Exhibit A details the previously-used payment option and is retained in case either party feels it should be re-
instated at some future time.
2. As the automated system switches from dumb terminals to PC's, section E. 3. has been added to address
installation and maintenance charges.
a. The one-time installation fee for each PC is $200.00.
b. The software upgrade/maintenance fee for each PC used as an Internet browser is $100.00 per year.
c. There is no software upgrade/maintenance fee for any PC installed as part of the system's catalog.
3. The following sections are new: X (audit disclosure and retention of records), XII (non-discrimination), XIII
(data privacy), and XV (default and remedy). All sections have been reviewed by the City Attorney.
A draft of the proposed revision to the contract has been reviewed by the Columbia Heights Public Library Board of
Trustees.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into Anoka County Contract No.
2001-0066 with the Anoka County Library to participate in an automated library system.
COUNCIL ACTION:
Anoka County Contract No... 2001-0066
AGREE1V[ENT
FOR AUTOMATED LIBRARY SYSTEM SERVICES
THIS AGI~I~MENT is made and entered into by and between the Anoka County Library,
707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as "ACL," and the Columbia
Heights Public Library, 820 - 40th Avenue Northeast, Columbia Heights, Minnesota 55421,
hereinafter referred to as the "Associate Library."
WITNESSETH:
WHEREAS, the ACL and the Associate Library have a current agreement to provide library
services whereby patrons of either library may check out books and materials from the other library;
and
WHEREAS, the ACL has purchased computer equipment, software, and the required, related
licenses to operate an automated librao' system; and
WHEREAS, the Associate Library desires to use and share the cost of the ACL's automated
library system.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed
and understood as follows:
I. SERVICES TO BE PROVIDED
The ACL agrees to allow the Associate Library to participate in the ACL's system for
automated library services, including the circulation of library materials.
II. INFORMATION PROVIDED BY ASSOCIATE LIBRARY
The Associate Library shall input information concerning its patrons and shall work with the
ACL so that the Associate Library's unique bibliographic data is included in the computer database.
All information shall be in a form designated by the ACL which shall be responsible for quality
control of data in the system.
IlL TERM
The initial term of this Agreement shall be from June 1, 2001, through May 31,2002, the
dar,: of the signatures of the parties notwithstanding. The term of this Agreement shall be
automatically extended for successive one-year terms unless either party give the other written notice
of its intention to terminate this Agreement at least 120 days prior to the expiration of each
successive term (before May 31 of each year).
IV. COST OF AUTOMATED LIBRARY SYSTEM
As consideration for participation in the ACL's automated library system, the Associate
Library shall pay the ACL as follows:
A. PRO-RATA SHARE
1. For payments to be made in 1995 and thereafter, the Associate Library's pro-
rata share of any cost or expense shall be calculated by multiplying the Associate Library's previous
year's annual item circulation by 2.5¢ per item. In any subsequent year, either party may elect to
have the Associate Library's pro-rata share calculated in the manner described in 2. below by
providing the other party written notice on or before December 1st of the year prior to the year in
which the party desires to change the manner in which the pro-rata share is determined.
2. The Associate Library's pm-rata share of any cost or expense shall be based
on the annual circulation of materials, the size of bibliographic database, and the number of borrower
registrations, which shall be calculated in the manner described in Exhibit A, which is attached
hereto and incorporated herein.
B. OPERATING COSTS
The Associate Library shall reimburse the ACL its pro-rata share of all costs and
expenses incurred by the ACL in the operation and maintenance of the automated library system,
including but not limited to software and hardware maintenance, software and hardware system
updates, licenses, staff expenses, and any building maintenance associated with the operation of the
automated circulation system.
C. REMOTE EQUIPMENT COSTS
The Associate Library shall be responsible for the cost of all equipment needed to
implement the automated circulation system that is to be located in its library. This includes, but is
not limited to terminals, back-up terminals, barcode readers, remote printers, and
telecommunications hardware. The Associate Library shall also be responsible for all maintenance
and repair expenses associated with its remote equipment.
-2-
D. "fEI.ECOMMUNICATIONS COSTS
The Associate Library shall be responsible for paying for telecommunications costs
between the Associate Library and the computer center at the ACL, including but not limited to the
cost of terminals, modems, multiplexors, telephone lines, and the installation, maintenance, and
operating expenses thereof. If an Associate Library shares telecommunications circuits with another
associate library or the ACL, then the Associate Library shall pay a proportionate share of the cost
of installation, maintenance, and operation of said circuits.
E. DIRECT COSTS
The Associate Library shall be responsible for all direct costs associated and
attributable directly to its use of the automated library system, including but not limited to the
following:
1. Cataloging Costs
The Associate Library shall be responsible for all costs and expenses
associated with converting or maintaining its catalog system in a machine-readable form acceptable
by the ACL so that information is entered into the automated circulation system. The Associate
Library shall reimburse the ACL for the cost of entering unique catalog information into the
computer. The Associate Library shall also reimburse the ACL for staff time and supplies required
to update the bibliographic database. The Associate Library may attach item records to identical
ACL bibliographic entries without payment.
2. Notices, Etc.
The Associate Library shall reimburse the ACL for the preparation of overdue,
reserve notices, and/or collection letters prepared and sent on behalf of the Associate Library,
including charges for postage, labor, and supplies associated with the preparation of such material.
3. Personal Computer Charge
It is understood by the patties that the Associate Library provides personal
computers as intemet browser stations for public use. ACL staff will install the personal computers
used for this purpose and set up appropriate security and access for the browser stations. In addition,
ACL staff will do troubleshooting and install software upgrades for the Associate Library so that the
browser stations function in the same manner as similar browser stations in ACL's branch libraries.
-3-
For these services, the Associate Library will pay ACL at a rate of $200.00 per installation and
$100.00 per personal computer per year for the software upgrades.
In addition, the Associate Library will pay ACL at a rate of $200.00 per
installation for any personal computers installed as part of the system's catalog.
F. NEW AND REPLACEMENT EQUIPMENT FOR THE CENTRAL SITE
The ACL reserves the fight to purchase additional new md/or replacement equipment
for the continued operation and updating of the automated circulation system. The Associate Library
shall reimburse the ACL for equipment directly related to the Associate Library's usage of the
system.
V. PAYMENT
The Associate Library shall pay to the ACL all operating costs and expenses provided for
herein within 30 days of receipt of an invoice from the ACL. The schedule for the payment or
reimbursement of the pro-rata share of the costs of a hardware and/or software upgrade by the
Associate Library will be as mutually agreed between the Associate Library and the ACL.
VI. BIBLIOGRAPHIC DATABASE OWNERSHIP/ACCESS
The ACL shall be the sole owner of the bibliographic database. Only the ACL cataloging
personnel will have security clearance to enter the bibliographic database. The ACL will provide
the Associate Library with security codes to enter the item records (i.e., call numbers, location
designations). The Associate Library shall take appropriate measures to ensure that the access codes
are kept confidential and that they are distributed only to authorized personnel.
VII. TITLE AND OWNERSHIP OF EQUIPMENT
Title and ownership of all equipment (including the central site equipment) located in the
ACL libraries shall remain with the ACL at all times. The ACL shall have sole responsibility for
vendor communications and relations. Ownership and title to the equipment purchased by the
Associate Library shall remain with the Associate Library.
-4-
VIII. EQUIPMENT AND SUPPLIES
No equipment or supplies which affect the system as a whole may be used by the Associate
Library in conjunction with the automated library system without the prior written approvai of the
ACL.
IX. DUTY OF CARE
The parties contemplate that their joint cooperation is needed to provide the Associate
Library with an automated library system for the cataloging and circulation of its library material.
Because the services hereunder are being provided on a cost basis, the ACL shall not be liable for
any damages as a result of the loss or misuse of data, delays, and errors in providing the Associate
Library with data or information from the automated library system. Should there be a loss of data,
delays or errors, the ACL agrees to use its best efforts to mitigate the effects of such occurrence.
X. AUDIT DISCLOSURE AND RETENTION OF RECORDS
The Associate Library agrees to make available to duly authorized representatives of the ACL
and of the State of IVlinnesota, for the purpose of audit examination pursuant to IVlinn. Stat. § 16C.05,
any books, documents, papers, and records of the Associate Library that are pertinent to the
Associate Library's provision of services hereunder. The Associate Library further agrees to
maintain all such required records for six years after receipt of final payment and the closing of all
other related matters.
XI. INDEMNIFICATION
The Associate Library agrees to hold harmless, indemnify, and defend ACL, its officers,
employees, agents, and board of directors against any and all claims, losses, damages, or lawsuits
for damages, including attorney fees, arising from, allegedly arising from, or related to the providing
of the services hereunder.
XII. NON-DISCRIMINATION
The Associate Library agrees as follows:
A. In accordance with Anoka County's Affirmative Action Policy and the Anoka County
Commissioners' policies against discrimination, no person shall illegally be excluded from full-time
employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the
-5-
program which is the subject of this Agreement on the basis of race, creed, color, sex, sexual
orientation, marital status, public assistance status, age, disability, or national origin.
B. The Associate Library hereto agrees to comply with the provisions of Executive Order
No. 11246, (in revised order) entitled "Equal Employment Opportunity," as supplemented in the
Department of Labor Regulations (41 CFR, Part 60) and as amended by Executive Order 11375 and
all other applicable state and federal regulations.
C. The Associate Library also agrees to comply with all affirmative action or equal
employment opportunity requirements imposed upon Anoka County or the Associate Library by any
other federal or state law, rule or regulation. The Associate Library further agrees to furnish all
information or reports that may be required by the above cited Executive Order, Department of Labor
regulations or any other state or federal agency, or as required by Anoka County.
D. This Agreement may be canceled or terminated by the ACL and all money due, or to
become due hereunder, may be forfeited for a second or any subsequent violation of the terms or
conditions of this subdivision.
XIII. DATA PRIVACY
In collecting, storing, using and disserrdnating data on individuals in the course of providing
services hereunder, the Associate Library agrees to abide by all pertinent state and federal statutes,
rules and regulations covering data privacy, including, but not limited to, the Minnesota Data
Practices Act and all rules promulgated pursuant thereto by the Commissioner of the Department of
Administration.
All data created, collected, received, stored, used, maintained, or disseminated by the
Associate Library in performing this Agreement is also subject to the provisions of Minn. Stat. § 13
et. seq. (the Minnesota Government Data Practices Act) and, pursuant to that statute, the Associate
Library must comply with the requirements of that statute as if it were a government entity. Ali
remedies set forth in Minn. Stat. § 13.08 shall also apply to the Associate Library. The Associate
Library is not required to provide public data to the public if that same data is available from the
ACL, unless stated otherwise in this Agreement.
XIV. EARLY TERMINATION
This Agreement may be terminated by the ACL at any time, with or without cause, upon 30
days written notice delivered by mail or in person. Notice to the Associate Library shall be delivered
-6-
to Associate Libra~ at the address first written above. If notices are delivered by mail, they shall
be effective two days after mailing.
XV. DEFAULT AND REMEDY
Failure of the Associate Library (including the failure of any employee or agent of the
Associate Library) to abide by any of the terms, conditions, or requirements expressed in this
Agreement shall constitute a default if not properly corrected by the Associate Library upon receipt
of a notice of deficiency and a request for compliance from the ACL. In the event of a default by
the Associate Library, the ACL may cancel this Agreement by sending a written notice of
cancellation to the Associate Library at the address stated above, and may recover from the Associate
Library any damages sustained by the ACL which may directly or consequently arise out of the
breach of this Agreement by the Associate Library.
XVI. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING
It is understood and agreed by the parties hereto that the entire agreement of the parties is
contained herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter hereof. Any alterations, variations, modifications, or
waivers of the provisions of this Agreement shall be valid only when they have been reduced to
writing and duly signed by the parties.
-7-
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands.
ANOKA COUNTY LIBRARY
COLUMBIA HEIGHTS
PUBLIC LIBRARY
By:
Barbara Jensen, President
Library Board
Dated:
By:
Gary Peterson, Mayor
City of Columbia Heights
Dated:
ATTEST
By:
Beverly J. Flaherty
Library Director
Dated:
APPROVED AS TO FORM
By:
M. Katherine Doty
Assistant County Attorney
Dated:
By:
Walt Fehst, City Manager
City of Columbia Heights
Dated:
By:
Patricia Muscovitz, Council Secretary
City of Columbia Heights
Dated:
By:
Jim Hoeft, City Attorney
City of Columbia Heights
Dated:
mkd\contract~2001~acl-columbia heights library-agr (2/21L01)
-8-
FUNDING AND SHARE COSTS
FOR THE
ANOKA COUNTY AUTOMATED LIBRARY SYSTEM
INTRODUCTION
Anoka County Library has acquired an automated library system including circulation and
bibliographic database and catalog functions. The city libraries of Anoka and Columbia
Heights may become a part of the system as MELSA Level I1 Associate Libraries.
The purpose of this Appendix is to identify system operation cost sharing by the participating
libraries.
The automation system requires a mutual and on-going commitment to work together to
insure' its success. It requires the on-going sharing of responsibilities, costs, library
collections, catalogs and policies by each of its participants.
The automation system provides the opportunity for improving public library servic~ to all
Anoka County residents as well as improving the internal procedures and working routines in
each of the libraries.
MANAGEMENT REPORTS
Standard management reports will be created on a regular basis. Such reports will include
circulation, borrower information, etc.
Other special reports could be processed on a cost-plus, time available basis by ACL, if
requested by the Associate Library. The cost of producing that database will be the
resporisibility of the Associate library.
PUBLIC CATALOG
The library catalog will be maintained on-line beginning in 1992 and will include ~he catalogs
of the participants. The Associate Libr. ary may choose to also maintain its card catalog at its
own expense.
OTHER SOFTWARE PROGRAMS
Other software programs and services may be purchased as they become available. The
county will inform the associates of availability and costs (if any) to utilize such optional
services.
11115/91
AutoCirc. COH 6
PLANN NG AND ON-(~OING MANAGEMENT
Representatives of the libraries will meet together on a regular basis to determine the
operating procedures for the system and to recommend action on policy matters. In the event
that agreement is not reached, the Director of the County Library will have the responsibility
for operational decisions and for recommending policy matters to the. County Library Boa.rd.
..~
The County library is the contracting party with the vendor. All communication with .the
vendor will 1se performed by designated staff at the County library.
COST SHARING
Costs will be shared through a user fee based on th~ fol'lowing factors:
1. Number of registered borrowers residing in each library district.
2. . Library activity, volume of use (i.e. circulation, reserves,
· attributable to each library.
3. Items (volumes/titles) in each library.
overdues, catalogs)
The percentage share would be applied to the costs of operation and periodic upgrades,
including but not limited to the following:
Central site hardware maintenance.
Software maintenance.
Central site operating costs (computer room and offices for staff)
a. Utilities (cost per sq. ft. plus "special" costs)
b. Insurance (cost per sq. ft. plus "special" costs)
c. Supplies - including paper, etc.
d. Staff costs for those primarily engaged in the computer operation.
Telecommunications (those costs not attributable to a specific building).
Bibliographic utility subscription and related costs.
The Agreement for Automated Library Circulation system services provides that costs
associated with the operation of the central site are to be shared by the users o[ the system
(Anoka County Library, Anoka Public Library, and the Columbia Heights Public Library) based
upon the proportionate share of the total activity of the computer system as measured by the
number of Borrower Registrations, Circulations and Items in their Bibliographic database.)
Charges are based upon the proportionate use of CPU time for each type of activity: 75%
on the basis of circulation, 15% on number of bibliographic items entered .or maintained and
10% on the number of borrowers registered for each library.
Annual charges are based upon the average 'mbnthly expenses incurre(J during the previous
calendar year (e.g. 1992. costs to the associate libraries are based on 1991 expenditures by
ACL).
11/15191
AutaC[rc. COH 7
Operating costs are to be determined from accounting records.' The County will inform the
Associate of annual costs within the first quarter of each.year and will provide greater notice
of upgrade costs, Upgrades of central site hardware and software will occur periodically in
order to keep the technology current. Such upgrades will be done at the option of the county
but with prior information provided to the Associate Library, Cost sharing for upgrades will
be based on the same proportions as central site costs.
The calculations will be performed each year by'the .County Library Director and a report.
similar to the following will be issued.
EXAMPLE OF COST LISTINq; AND CALCULATION
Central Site Costs Summary
1. SuPplies- CPUonly
2. Building Expenses
"3. Salaries
1990 Costs
1990 1989
$33.26
151.42
3409.00
Maintenance Agreeme~s-
Central Site Only 2¢52.16
per month t~53.50 -
per month 104.59
per month 3156.00
.per month 2333.00
Total t6045.84 per month ~5647.09
$72,550.08 $67,765.04
(increase for year $4785 7.06%)
Charcles for Centra,I Site
Calculations on cost sharing - monthly total cost $6045.84 (Payable in 1991). ·
1. By type of activity -
75% of cost based upon circulation -
75% x $6045.84 = $4534.38
15% of cost based upon collection -
15%x$6045.84 = ~906.88
10% of cost based upon number of Borrowers -
10% x $6045.84 = $604.58
11/1e191
Au~oC;r¢.COH 8
2. By Library - (see Table I for Quantities and calculation of percentages for each
Library)
A) Anoka County Library
83.43% of Circ x
80.21% of Coil x
85.75% of Borr x
$4534.38 $3783.04
$ 906.88 727.41
~ 604.58 .: 518.42
Total Monthly Cost $5028.87
For 1990 Payable in 1991 =82.62% of total
(82.96% last year) ($4683.33)
B) Anoka Public Library '
10.63% of Circ x $4534.38
10.70% of Coil x 906.88
7.12% of Borr x 604.58
$482.00
97.03
43.08
Total Monthly Ccst $822.11
For 1990 Payable in 1991 =10.82% of total
(10.55% last year) ($595.83
C} Columbia Heights Public Library
5.94% of Circ x ~4534.38
9.09% of Coil x 906.88
7.12% of Borr x 604.58
$269.34
82.44.
43.08
Total Monthly Cost $394.86
For 1990 Payable in 199=16.56% of total
(6.52% last year) ($367.93)
EXAMPLES
Charges for 1991
Anok~
Current Peripheral Mtn*
$2.00 per month x 12 = $ 24.00 per year'
Current Telecomm. (through 6/30/91 )
$53.78 permonthx 12 = 645.36 peryear
For period 7/1/91 - 12/31/91 $55,30 per month
1990 Central Site Costs
$622.11 permonthx 12 =7,465.32 peryear
1 1/1 5/91
AutoClrc. COH 9
Annual $8134.68
Quarter 2033.67
Month 677.89
Columbia He, iohts
Current Peripheral Mtn*
$0 per month x 12 = $0 .per year
Current Telecomm. (through 6130191)
t~52.97 per month x12 = 635.64 peryear
For 7/1/91 - 12/31/91 $63.73 per month
1990 Central Site Costs
$394.86 per month x .12 = 4738.32 per year
Annual $5373.96
Quarter 1343.49
Month 447.83
Other costs that will be billed:
Telecommunications - Quarterly - (will increase in 1991 and whenever a reconfiquration is
done and the number qf dries per line is less.1
Maintenance of On-Site Equipment - Quarterly
Notices: overdue: or reserve notice and collection letters billed at @ 33¢ each - Quarterly.
('Note: postage is now 29¢ per letter. ACL will add a 4¢ handling charge for labor and
overhead to process the mail to the current postage cost.)
Catalog charges on an item basis - Monthly
Quarterly bills will be issued in March, June, September and December for ~he preceding
Quarter.
*Peripheral Maintenance. See list and individual charges in Appendix B, page 6.
Basis for Annual Charges (1991/1992) and Future Assumptigns
Peripherals
No change unless there is added equipment
Telecommunications
There will be an increase in the monthly char9e when the number
of drops per circuit are reduced from 3 to 2. This should occur
in March or April 1991. Both APL and CHPL will be affected.
This. is a pass-through charge and will increase as soon es ACL
is billed by US West.
' 1/15191
3, utoCirc. COH 1 0
Central Site Costs
The change will be primarily in personnel costs. EDP personnel
were assigned to only EDP functions in 1990. 100% of salary
and benefit coat will be charged for clerics! personnel and 90%
for the Systems Specialist will be charged to the central site
operation.
Proportion of
Circulation . Borrower and collection will remain about the same.
1991 Costs are covered ir~ billing detail..
1992 Costs are expected to increase only due to actual cost increases.
1991 I~rojection Actual 1991
Central Site - 3/90 Chsrae
Anoka County per mo 84981.00 5028.81
Aneka Public per mo 668.00 622.11
Col H, eights per mo .425.00 894.86
Anoka Public
Peripheral Mtnce per mo 83.00
Telecommun. per m~z 54.00
(high estimate) 81.00
Central Site 668.00
Projected 1992
for Budaetina
3-4% COL plus
maint on equip now
under warranty
24.00 24.00
54.00
81.00 81.00
622.11 650.00
8805.11
832.00
8700.11 8755.00
727.11 800.00
Columbia Heights Public
Peripheral Mtnce per mo 83.00
' TeIecommun per mo 53.O0
(high estimate)
Central Site 425.00
0
53.00
80.00
394.86
80.00
475.00 to 525.00
8561.00 $447.86 8555.00
8474.86 8580.00
Caution: The projection for 1992 should be used only for budget purposes since the actual
operating costs may be different.
11/15/91
AutoClrc. COH 1 I
TABLE I
Year End Totals & Propsrtion to Each Library
December 31, 1990
Bibliographic Title Entries
161,214
1989
Number
Collection Count (Items)
Anoka County 527,957
Columbia Heights 61,890
Anoka Public 71 ,~05
1990
% of Total Number % of Total
79.~0% 551,197 80.21
9.35% 62,489 9.09
10.85% 73.546 10.70
Total
661,652 100.% 687,232 100.
'Borrower's Registered (number of
· "Anoka County ' 117,490'
Columbia Heights .10,639
Anoka Public 17,084
cards issued to residents)
80.91% 121,592 5.750
7.33% 10,103 7.125
11.76% 10,101 7.125
Total 145,213 100.% 141',796 100.
Circulation - computer total.
Anoka County 1,994,094 83.83%2,173,804 83.43 '
Columbia Heights139,018 5.84% 150,529 5.94
AnokaPub[ic 245,626 10.33% 269.386 10.63
Total 2,378,738 100.% 2,533,719 100.
' 1990 figures represent the number of cards issued to residents of each library rather than
the total number of cards issued by the library.
There are
There are
There are
14;1,796 cards issued to residents of Anoka County.
25.722 '.additional MELSA & non-MELSA borrowers in the database
167,518 cards maintained in the database
In previous years, the total number of records was used. In 1990, this is changed to reflect
only the cards from each library in Anoka County (regardless of which Agency issued the
card).
The 25,722 non-Anoka County cards are not counted for this calculation. The cost of
maintaining these records will become part of the machine overhead.
11/15/91
AutoCirc. COH 1 2
TABLE 11
Central Site Equipment - Monthly. Maintenance charges paid by Anoka County Library
to DRA, Inc. -.
June-Dec
.1990 . 1991
"(1) VT320 Terminal 2@2
(1) LA7, (old printer)
DRA Administrative Charge
(1) VAX 8350 CPU. $669.00
{2) RA-81/RA82 Disk Drives 356.00
(1) TU-80 Tape Drive 106.00
(3) DHU-11 Multiplexor Bds. 162.00
(1) Battery Backup 19.00
(1) LAIO0 Console 37.00
(1) LA210 System Printer(new}33.0Q
(1) Dial-Up DiagnostiC
Modem/line modems' 32.00
9.00
Jan-May
1991
'669.00
356.00
106.00
162.00
19.00
37.00
33.00
32.00
9.00
611.00
356.00
.167.00
214.00
19.00
37.00
33.00
32.00
4.00
6.00
24.00
Hardware Maintenance 1,260.00
Digital VAXNMS software '262.00
DRA ATLAS Software -8200 784.00
COM CAT
Helen System Mtnce; 27.33
'Software Maint;;nance 1,073.33
Total Central Site Monthly 2,452.16
Total Central Site Annual 29,425.96
Actual 1991 7 months @ 2582.33
.Actual 1991 5 months @ 2452.16
Peripheral Equipment
1,991.00 5 months
1,423.00 7 months
1 317.00 5 months
1,379.00 average
262.00
784.00
1046.00
27.33
1,073.33
'2,452.16 2,582.33
29,425.96 30,984.00
$18,076.31
$12,260.80
$30,337.11
VT220 Terminal 81.00 cancelled 12190
VT320 Terminals $2 per month maintained
Rainbow Terminal 160.00' cancelled 12/90
Printer LA-50 ' 72.00 -cancelled 12/90
11/15191
AutoC[rc. COH 1 3
All DCA equipment (modems [except dentra[ site], multiplexors, and 335 unit and
CAERE barcode equipment) are oreseritl¥ without a maintenance aoreement - none has
been offered to date. ' ' '
Notes:
· New TUB1 Tape drive is under 1 year warranty. Service costs begin when warra.nty
expires. ' .:
· ' LA200 printer retained. Primary printer is now LA31. It ~s under warra.nty. Service
costs will begin 10/91.
' * * 1991 (July 13) DCA power pacl~ failure - not under contract est. $2000 repair cost.
· · · · 1991 Central Site charge for 2 terminals (VT320) 3 others not charged here. Digital
total is $1491 per month- DRA charges $1515 per month.
Peripheral Maintenance - Monthly
Angka 1990 1991
6 VT220 @ $9.00 $54.00 0
1 VT320 @ 89.00 9.00 2.00
I Rainbow @ ~14.00 14.00 0
1 LA-50 Printer @ $6.00 6.00 O
83.00 2.00
x 12 = 996.00 24.00
Columbia Heiqht~
1990 1991
7 VT220 @ $9.00
1 ·Rainbow @ $14.00
' 1 LA-50 Printer @ $6.00
863.00 0
14.00 0
6,00 _.0
83.00
x 12 --- $996.00
An0ka County Library
3 VT 320 terminals @ $2.00
0
0
1991
6.00
Additional training and installation charges will be proportionately' charged to Anoka
Public and Columbia Heights.
11/15/91
AutoCirc. COH
14
TABLE
Worksheet for Central Site Charges - Building Operation
Computer room is 20' x 16' = 320 square feet
Office space is 12' x 10' -- 120 square feet
Clerical space is 7' x 10' = 70 square feet
510 square feet
· Total building is 12,500 Square feet. 4.08% of total building
Computer space is 510 square feet;
Utilities - 1990 cost
= 19,484.50x4.08% = 795-12 =
BIdg Maintenance and Oper- 1990 cos~
= 3,899.00x4.08% --- 325-12 =
66.25 month
27.08 ·'month
· Jan[t(~ria[ Sal. - 1990 cost
= 8,794.00x4.08% = 359.-12 = 29.90 month
Repair to Computer Room A/C' 1817 x 100%
1816-12 =' 151.42 month
Total year 3296- 12 = 274.65 month
TABLE IV
1990 Salaries & Benefits'
EDP Clerk Carlson
EDP Clerk Warden
System Specialist Soule
8,627.00
· 8,627.00
23.64~.00
'(100% of cost)
(100% of cost) '
(90% of $26,276)
40,902.00 annual
3,409.00 ' per month
· Note: Computer room has 2 A/C units that serve only that room. Both required extensive
repair in 1990.
''Personnel Note: for 1990 expenses, 100% of the salaries for the EDP Operators will be
charged and 90% of the Systems Specialist.
11115/91' '
autoCirc. COH 1 5
TABLE V
Worksheet for Central Site Expenses - Supplies
Paper 9 x 11 White ~103.80
15xl 1 138.42
Magnetic Tape 0
Disc Cleaning Pads 67.00
Printer Ribbons 9.0.00
Total Supplies
$399'.22
33.26 per month
TABLE Vl
TelecommUnications Network Configuration (effective 1991)
US W'est :" Monthly
CirCuit Number Aaen'cles Billinq ID Charoe
3.FDDC.16873 CHPL
{15.UGDA.94618) MIS
E08-44g I 127.46
15.UGDA.94550
BUM-
CTHSE
APL
E07.5315 165.90
15.UGDA.94547
CEN E08.0299 113.07
NCL
3.FDDC.16874 CRL
(15.UGDA.94602)
E08-4492 77.29
3.FDDC.16872 JOH
{15.UGDA.94548) RLK
15.UGDA.94548
NOR
STF
E08-4490 129.88
E07-5316 140.75
Circuit E08-4.491
Columbia Heights and Mississippi
Each pay 1/2 of cost = 127.46- 2 -- $63.73
Circuit E07-5315
Anoka Public, Courthouse, Rum River
Each pay 1/3 of cost = 165.9d- 3 = $55.30
11/15/91
AutoCirc. COH 1 6
TABLE VI
1990:TUB1 tape drive, upgrade of the telecommunications console and a nevy tape drive.
The cost was $36,371.
1991: OPAC and Collection Manager software will be added. Telecommunications upgrade
· will continue. Upgrade of CPU and other central s~te equipment will occur either later in 1991
or in 1992. ACL has budgeted $63,000 for automatio, n equipment and expects to receive a
MELSA grant for $177,000 for a total cost of $240,000 in 1992. This will allow OPAC to
be extended to alt buildings.
arc/autocirc.apl
.11/15/91
AutoCitc. COH 1 7
CITY COUNCIL LETTER
Meeting of: March 26, 2001
AGENDA CONSENT ORIGINATING CITY
SECTION: DEPARTMENT: MANAGER
NO: c~ _ A - q Fire APPROVAL
ITEM: Approval of Rental Housing License BY: Dana Alexon
NO: DATE: March 19, 2001 DATE
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
MOTION: Move to approve the items listed for rental housing license applications for March 26, 2001.
COUNCIL ACTION:
Monthly Rental list by ODD/EVEN Reinspection Date
20124
20330
990
990
1005 50th Avenue
4442 Tyler Place
Ol~on
Smolik
03/01/2002
10027
30025
20123
990
990
990
4135 4th Street
3948 5th Street
1000 50th Avenue
McCoy
Miller
Sowada
03/01/2003
03/01/2003
03/01/2003
20213
10101
990
990
4622 7th Street
4226 7th Street
04/01/2003
04/01/2003
Total = 7
z/, A,//')
5.q., 370 ,,
:L :, 03:!}} ,. 60
5 :, 7;0 :J ,,
:J ~, C,::!iT' ,, '.50
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CITY COUNCIL LETTER
Meeting of: 3/26/01
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WORKS
ITEM: RESOLUTION REQUESTING MSAS BY: K. Hanscn
CONSTRUCTION FUNDS FOR OTHER LOCAL ~'~ DATE: 3/22/0
' SPORTATION USES q_.
I
Background:
As discussed with the Council previously in 1999, the ConUmssioner of Transportation declared the City's MSA System complete.
This allows the City to utilize the population apportionment of the annual construction allotment for local street construction.
These funds are intended to supplement the infrastmcture fund for the annual Street Rehabilitation Program and will not affect the
existing City State Aid constraction balance.
Analysis/Conclusions:
MnDOT requires a resolution requesting funds for other local uses to be approved annually once the State-Aid system is declared
complete. The attached resolution is in a form recommended by MnDOT to obtain MSAS funds wlfich will supplement the City's
infrastructure fund for street rehabilitation projects.
Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution #2001-32 requesting Municipal State Aid System construction
funds for other local transportation uses.
Attachment: Resolution
COUNCIL ACTION:
RESOLUTION #2001-32
BEING A RESOLUTION REQUESTING MUNICIPAL STATE AID SYSTEM
CONSTRUCTION FUNDS FOR OTHER LOCAL TRANSPORTATION USES
WHEREAS, the City of Columbia Heights receives Municipal State Aid System (MSAS) funds for construction and maintaining
20% of its City streets, and
WHEREAS, 11.65 MSAS miles are currently authorized, and
WHEREAS, 11.65 MSAS sweets have been built or resurfaced since 1964, and
WHEREAS, the City currently has 47.08 municipal streets that require maintenance and upgrade, and
WHEREAS, the majority of these streets have insufficient strength and poor surface drainage, and
WHEREAS, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and
additional strength to the streets for traffic survivability, and
WItEREAS, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have
needs other than additional resurfacing, and
WHEREAS, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation ofonr City's State Aid
allocation on local streets not on the approved State Aid system, and
WHEREAS, the City proposes to rehabilitate the City-owned underground utilities as needed and rebuild the street in the process,
and
WHEREAS, it is proposed to use a portion of the City's population allocation tim& to upgrade the local street, to wit: 6* Street
(44t~ Ave to 47th Ave), 7th Street (47t~ Avenue to 48~ Ave), Monroe Street (44t~ Ave to 45t~ Ave), Quincy Street (41~t Ave to 45t~
Ave), Jackson Street ( south of42na Ave to 43ra Ave and 44th Ave to 45t~ Ave), Van Bnren Street (42na Ave to 43ra Ave and 44t~
Ave to 45th Ave), 47a' Avenue (Monroe St to the Cul-de-sac) and 47 ~A Avenue (Monroe St to Jefferson St) combined with other
non-eligible construction, and
WHEREAS, the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims,
demands, actions, or causes of action arising out of or by reason or matter related to constructing the local street as designed, and
WHEREAS, the City further agrees to defend at its sole cost any claims arising as a result of constructing the local street, and
WHEREAS, the fmal approval of the State Aid for Local Transportation Division is therefore given,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
the City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction funds for the upgrade and
reconstruction of City municipal streets, to wit: 6t~ Street (44~' Ave to 47t~ Ave), 7t~ Street (47~' Avenue to 48~h Ave), Monroe
Street (44th Ave to 45~' Ave), Quincy Street (41*t Ave to 45th Ave), Jackson Street ( south of 42"d Ave to 43r~ Ave and 44t~ Ave to
45t~ Ave), Van Buren Street (42nd Ave to 43ra Ave and 44th Ave to 45t~ Ave), 47t~ Avenue (Monroe St to the Cul-de-sac) and 47 ~
Avenue (Monroe St to Jefferson St)
Dated this 26t~ day of March, 2001.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: 3/26/01
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ PUBLIC WORKS
MATERIALS ,~.Ao I~) DATE: 3,21/0!
Background
Each year Public Works obtains bids for Plant Mixed Bituminous Materials on a unit price basis for routine purchases as needed.
~ae City advertised and received bids on March 6, 2001 at 11:00 A.M. The City received 3 bids with a copy of the bid tab
attached. The bidding documents asked for materials either delivered or picked up. The picked up bid was adjusted for mileage
and labor, as indicated in the specifications, to reflect the City's total cost.
Analysis and Conclusions: A summax'y tabulation is provided for the 2001 Plant Mixed Bituminous Materials based upon low
formal bid(s) received at the unit prices and associated vendor(s) as follows:
MATERIALS COMPANY UNIT PRICE
AC Fine Sand Mix Midwest Asphalt $45.00 per ton - delivered
Midwest Asphalt $29.95 per ton - picked up
3/8 AC Fine - Max. Aggregate Midwest Asphalt $45.00 per ton - delivered
Midwest Asphalt i $29.95 per ton - picked up
2331 Type 31B Base Bituminous Roadways $38.00 per ton - delivered
Biturainous Roadways $22.75 per ton - picked up
2331 Type 4lB Binder Biterainous Roadways $38.00 per ton - delivered
Bituminous Roadways $22.75 per ton - picked up
2331 Type 4lB Wear Bituminous Roadways $39.00 per ton - delivered
Biturinnous Roadways $23.50 per ton - picked up
2331 - Type 4 lA Wear Midwest Asphalt $39.00 per ton - delivered
Bituminous Asphalt $24.50 per ton - picked up
Winter Mix Midwest Asphalt $64.95 per ton - delivered
Midwest Asphalt $54.95 per ton - picked up
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/26/01
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AWARD OF 2001 PLANT MIXED BITUMINOUS BY: K. Hansen BY:
MATERIALS DATE: 3/21/01 DATE:
Continued - Page 2
DISPOSAL OF CONCRETE/ASPHALT RUBBLE
MATERIALS COMPANY UNIT PRICE
Bituminous Midwest Asphalt $25.00 per ton - picked up by Company
Midwest Asphalt Free dump - delivered by City crew
Concrete with steel Midwest Asphalt $45.00 per ton - picked up by Company
Midwest Asphalt $12.50 per ton - delivered by City crew
Concrete without steel Midwest Asphalt $25.00 per ton - picked up by Company
Midwest Asphalt Free dump - delivered by City crew
The 2001 Public Works Budget has the following amounts budgeted:
Asphalt Materials
o Hot Mix Bituminous $17,000
o Winter Cold Mix $ 7,500
Disposal of Asphalt & Concrete Rubble $ 2,500
Recommended Motion: Move to award the 2001Plant Mixed Bituminous Materials contract based on the unit prices and vendors
listed, up to a maximum contract amount as approved in the 2001 Public Works budget, and to authorize the Mayor and City
Manager to enter into an agreement for the same.
KH:kh
Attachment:
Bid Tabulation
Bid Opening Minutes
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening Tuesday, March 6, 2001 at 11:00 a.m.
PLANT MIXED BITUMINOUS
Pursuant to an advertisement for bids for the Plant Mixed Bituminous, an administrative meeting
was held on Tuesday, March 6, 2001 at 11:00 a.m. for the purpose of bid opening. Bids were
opened and read aloud.
Attending the meeting were:
Lauren McClanahan, Public Works Superintendent
Joanne Baker, Public Works Secretary
Schawn Johnson, Administrative Assistant
Michael Schleeter, Midwest Asphalt Corporation
Bids were opened and read aloud as follows:
See attached.
Respectfully submitted,
Joanne Baker,
Public Works Secretary
CITY COUNCIL LETTER
Meeting of: 3/26/01
AGENDA SECTION: CONSENT AGENDA,~, ORIGINATING DEPARTMENT: CITY MANAGER
NO:
/~ PUBLIC WORKS
/'~, A. ]~) DATE: 3/21/01
Background:
Each year Public Works obtains bids for Road Aggregates on a unit price basis for routine purchases as needed. The City
advertised and received bids on March 6, 2001 at 10:00 A.M. The City received 5 bids with a copy of the bid tab attached. The
bidding documents asked for materials either delivered or picked up. The picked up bid was adjusted for mileage and labor, as
indicated in the specifications, to reflect the City's total cost.
Analysis and Conclusions: A summary tabulation is provided for the 2001 Road Aggregates based upon low formal bid(s)
received at the unit prices and associated vendor(s) as follows:
MATERIAL COMPANY
Bid C - Sanding Sand
Bid D - Cia.ss 2 Aggregate
Bid E - Class 5 Aggregate
Bid F - Alternate Class 5 Aggregate
Bid G - Select Granular Borrow
Bid H - Crashed Rock
Hassai1
Bryan Rock
Bryan Rock
Aggregate Industries
Bryan Rock
Midwest Asphalt
Midwest Asphalt
Bryan Rock
Bryan Rock
Bryan Rock
Bryan Rock
$ 7.10 per ton - delivered
$ 3.25 per ton - picked up
$ 9.27 per ton - delivered
$ 5.87 per ton - picked up
$ 9.20 per ton - delivered
$ 5.87 per ton - picked up
$ 7.65 per ton - delivered
$ 5.45 per ton - picked up
$ 5.32 per ton - delivered
$ 1.92 per ton - picked up
$13.72 per ton - delivered
$10.32 per ton - picked up
The 2001 Public Works Budget has the following amounts budgeted:
Aggregate
o Sanffmg Ice Conlrol $ 9,000
o Gravel $ 2,500
o Granular & Crushed Rock $ 4,500
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/26/01
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AWARD OF 2001 ROAD AGGREGATES BY: K. Hansen BY:
DATE: 3/21/01 DATE:
Continued - Page 2
Recommended Motion: Move to award the 2001 Road Aggregates contxact based on the unit prices and vendors listed, up to a
maximum contxact amount as approved in the 2001 Public Works budget, and to authorize the Mayor and City Manager to enter
into an agreement for the same.
KH:kh
ARachment:
Bid Tabulation
Bid OpeningMinutes
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening Tuesday, March 6, 2001 at 10:00 a.m.
ROAD AGGREGATES
Pursuant to an advertisement for bids for the Road Aggregates, an administrative meeting was
held on Tuesday, March 6, 2001 at 10:00 a.m. for the purpose of bid opening. Bids were opened
and read aloud.
Attending the meeting were:
Lauren McClanahan, Public Works Superimendent
Joanne Baker, Public Works Secretary
Schawn Johnson, Administrative Assistant
Mark Sell, Aggregate Industries
Michael Sehleeter, Midwest Asphalt Corporation
Bids were opened and read aloud as follows:
See attached.
Respectfully submitted,
Joanne Baker,
Public Works Secretary
CITY OF COLUMBIA HEIGHTS
PUBLIC LIBRARY
820 'aOTH AVENUE N.H., COLUMBIA HEIGHTS, MN $6421-2996 (612) 7B2-2805 TDD 782-2806
PLEASE NOTE: LIBRARY PHONE NUMBERS HAVE CHANGED.
NEW NUMBERS ARE: (765) 706-3690; TDD (763) 706-3692
NATIONAL LIBRARY WEEK
April 1-7, 2001
PROCLAMATION
Board of Trustees
Barbara Miller
Chair
Patricia Sowada
Vice-Chair
Richard Hubbard
Secretary
Nancy Hoium
Member at large
Catherine Vesley
Member at large
Julienne Wyckoff
Council Liaison
M. Rebecca Loader
Library Director
WHEREAS:
The American Library Association has set aside the week of April 1-7, 2001, to
recognize library service in Columbia Heights, Minnesota and throughout the
country; and,
WHEREAS:
The Columbia Heights Public Library has provided service to the citizens of
Columbia Heights for 73 years; and,
WHEREAS:
There are 12,235 residents of Columbia Heights who are active registered card users;
and,
WHEREAS:
The Columbia Heights Public Library exists to provide free access to informational
and recreational materials for patrons in a barrier-free environment; and,
WHEREAS:
The Columbia Heights Public Library achieves this goal by providing reference,
and" " ' ' '
interlibrary loan, at home servmes, programming for chddren and adults, access
to the Internet, and an extensive library collection;
NOW, THEREFORE, BE IT RESOLVED, that I, Gary L. Peterson, Mayor of the City of Columbia Heights,
do hereby officially proclaim the week of April 1-7, 2001, as NATIONAL LIBRARY WEEK in the City of
Columbia Heights, Minnesota.
Mayor, Gary L. Peterson
City of Columbia Heights, Minnesota
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of March 26, 2001
AGENDA ORIGINATING CITY
SECTION: ~O A DEPARTMENT: Fire MANAGER
NO: APPROVAL
ITEM: Close Heating BY: Dana Alexon BY:JJ/~tn~
Rental License Revocation
NO: DATE: March 19, 2001 DATE:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Syed Raza regarding rental property at 4616-4622 Tyler Street for failure to meet the requirements of the
Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of March 26,
2001.
The public heating on this property may now be closed in that the owner has brought the property/building into
compliance with the Residential Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Syed Raza Regarding Rental Property at 4616-4622 Tyler Street in that the Property is in
Compliance with the Residential Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of.' 3/26/01
AGENDA SECTION: . ITEMS FOR CO~IS I DERA- ORIGINATING DEPARTMENT: CITY MANAGER
NO: '~ ~lOIv-BIDON CON~IO£RA- PUBLIC WORKS
PROGRAM '7, /~ t ) DATE: 3/21/01'*-'-
Background:
Staff received authorization from the City Council on January 22, 2001, to seek bids for the 2001-2002 Tree Planting Program.
Bids and specifications were prepared with advertisements for bids placed in the legal newspaper March 1, 2001. Plans &
Specifications were provided to 10 contractors with two bids received at the bid opening held on March 15, 2001 at 2:00 P.M. A
copy of the Bid Opening Minutes is attached for informational purposes.
The basis of contract award is on a total quantity estimated in the request for bids. The actual contract would be entered into on
the basis of unit prices bid for each type of tree. An actual amount would not be awarded by the City Council since the number of
trees that may have to be planted for replacement of storm damage or tree removal due to Dutch Elm Disease are estimated at this
time. The contract period is for two years. Tree planting is funded out of City Fund 101-46104, Dutch Elm Replacement, which
has $18,000 budgeted for the 2001 calendar year.
Under this program, unit prices are bid for the various types of tree planting(s) for 1-1/2 and 2-1/2 inch diameter trees. These are
then made available to the public under a private conU'act between the homeowner and contractor. A copy of the species type bid
is attached.
RECOMMENDED MOTION: Move to award the 2001-2002 Tree Planting Contract to Fair's Garden Center of Maple Grove,
Minnesota, the lowest, qualified, responsible bidder based on the unit prices submitted in their proposal dated March 15, 2001,
up to a maximum contract amount of $18,000; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
KH:jb
Attachment:
Minutes of Bid Opening
Tree Species Listing
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
637 38TM Ave. N.E.
Columbia Heights, Minnesota 55421
Minutes of Bid Opening on Thursday, March 15, 2001 at 2:00 p.m.
Bids for Supplying and Planting of Trees
on Public and Private Property
Pursuant to an advertisement for bids for Supplying and Planting of Trees on Public and Private Property, an
administrative meeting was held on March 15, 2001 at 2:00 p.m. for the purpose of bid opening. Bids received were
opened and read aloud.
Attending the meeting were:
Lauren McClanahan, Public Works Superintendent
Joanne Baker, Public Works Secretary
Bids were opened and read aloud as follows:
Fair's Garden Center
Greenworks, Inc.
$18,875.00
$19,800.00
Respectf~ly Submitte/~,
G\public works~2001 misc projects~Fall tree plant bid opening minutes 01
uJ
uJ
LU
w
CITY COUNCIL LETTER
Meeting of: March 26, 2001
AGENDA SECTION: ITEMS FOR CONSIDERATION - ORIGINATING DEPARTMENT: CITY MANAGER'S
OTHER CITY MANAGER'S APPROVAL
ITEM: DECLARING THE CITY'S COMMITMENT TO BY: WALTER R. FEHST
JOIN IN THE LEAGUE'S STATEWIDE DATE: 3-20-01
NO: EDUCATIONAL EFFORT ~'C' D~
The League of Minnesota Cities, responding to concerns of what some people think and say about
city government, has launched a communications effort called "Building Quality Communities".
Attached is information explaining the program and how other cities are participating.
There will be a six minute tape presentation at the council meeting asking the city to adopt
the resolution agreeing to join in the "Minnesota Cities Building Quality Communities"
educational effort in cooperation with fellow members of the League of Minnesota Cities.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2001-33, being a resolution declaring the City
of Columbia Heights' commitment to join in the "Minnesota Cities: Building Quality
Communities" statewide educational effort.
COUNCIL ACTION:
RESOLUTION 2001- 33
RESOLUTION DECLARING THE CITY OF COLUMBIA HEIGHTS'
COMMITMENT TO JOIN IN THE MINNESOTA CITIES:
BUILDING QUALITY COMMUNITIES STATEWIDE EDUCATIONAL EFFORT
WHEREAS, the top values and priorities of citizens include safety, family, job
opportunities, health, the well-being of children, and recreational opportunities; and
WHEREAS, many of the services cities provide directly enhance those citizen priorities;
and
WHEREAS, the connection between city services and how they benefit citizen priorities
and concerns is not always understood by citizens; and
WHEREAS, it is one of the responsibilities of city officials to ensure legislators, media
and citizens understand their governments through open and frequent communication using
various avenues and means; and
WHEREAS, it is important to encourage citizens to actively participate in city
government, to share their views, and to work in partnership with city officials to ensure that the
needs of the community are met; and
WHEREAS, partnerships developed between citizens and city officials can result in
greater understanding of the connection between Minnesota's high quality of life and the
services provided by Minnesota cities, as well as in greater trust by citizens in the efforts of their
city government.
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights hereby
declares its commitment to join in the "Minnesota Cities" Building Quality Communities"
statewide educational effort in cooperation with our fellow members of the League of Minnesota
Cities. We hereby designate as
the City of Columbia Heights' key contact for this effort, and will inform the League of
Minnesota Cities of this designation.
Passed this __ day of ., 2001.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
MINNESOTA CITIES
Building
( uality ..
Communlbe$
LEAGUE OF MINNESOTA CITIES
345 University Avenue West
St. Paul, MN 55103-2044
Phone: (653) 281-1200
Fax: (653) 283-1299
TDD: (653) 283-3290
www Jmnc.org
Minnesota Cities: Building quality Communities
In Minnesota and across the nation, more and more people have grown cynical about their
government, questioning its effectiveness and doubting its commitment to serving people. This
disengagement and apathy towards government weakens our representative democracy and
ultimately weakens our communities. The League of Minnesota Cities (LMC) and our members
also have become concerned about what some people think and say about city government.
Many Minnesotans don't think of city officials as partners in serving their communities. We
believe cities are the means to "community," and that city government works in the interest of
the families and businesses who are members of our communities.
[n response to these concerns, LMC has launched a communications effort called Bull#lng
Quality Communities, of which 250 Minnesota cities are now participants.
This effort is an educational campaign with a mission to: · Enhance the perception of Minnesota cities and city officials,
· Reinvigorate and increase citizen involvement in city government, and
· Reinstill a sense of pride in public service, inspiring young people to seek careers in city
government.
Why should your city participate in this effort?
· Greater understanding among your city's residents, businesses, community groups,
legislators, reporters and editors of how your city's efforts contribute to quality of life in
your community
· Increased citizen participation in your city's activities and discussions ' ~
· Assistance from LMC in communicating this connection between what your city does and
the quality of life in your community
How can you get involved with BQC?
'"~i Passthe B(~C resolution
Visit the LMC web site for more information and ideas (www.lmnc.orq)
Talk with other community leaders in your city and discuss ways to work together
Working together, all cities can begin to build awareness that city government plays a crucial
role in the way citizens live, work and play - that their quality of life is enhanced because of the
work of Minnesota cities. For more information, visit our web site (www.lmnc.org}, or contact
Laura Petersen or Kayla Boettcher at LMC.
BQC FA~ Page 1 of 6
Building
quality
Communities
[Search Tools rE[
Do you have questions about thc Building Quality
Communities educational campaign? Many
frequently asked questions and answers are listed
below. If you don't find an answer to your question,
please contact Laura Peterseu, BQC Coordinator,
at 651-215-4031 or lpeterse~lmnc.org.
Table of Contents
What is Building Quality Communities and why
did the League of Minnesota Cities undertake this
effort?
What are key messages and how do I use them?
What research supports the key messages of this
effort?
What benefits would my city or citizens get from
participating?
How can my city participate?
IQuick Links
l~,uilding
communitie
where .,.
,ii-MC!
Is it easy to participate?
How are other cities participating?
How many cities participate?
Can I talk with other city staff about this effort?
How much does this cost cities?
Answers
Whet is B.u. ilding quality
Communit,es and why did the
League of Hinnesota Cities yout~
undertake this effort? involver~
In Minnesota and across thc nation, more and more
people have grown cynical about their government,
questioning its effectiveness and doubting its
http://,.~ ~v.lmnc.org Oqc/faq.cfm 2/15/01
BQC FAQ Page 2 of 6
commitment to serving people. Fewer people are
voting in elections, even those close to home. This
disengagement and apathy towards government
weakens our representative democracy and
ultimately weakens our communities.
The League's Board of Directors also noticed
increasingly negative rhetoric about city government
and officials by more and more legislators. State
policy leaders don't often think of city officials as
partners in serving Minnesota's citizens. And more
legislation is intxoduced that would decrease the
authority local elected officials have in building and
guiding their community's futures.
Two years ago, the Board undertook a research
effort to find out how cities are currently perceived,
how residents and key influencers, like legislators
and media, view their quality of life and how cities
can work together to reinvigorate participation and
pride in public service.
Called Building Quality Communities, the effort is
an educational campaign with a mission to:
Enhance the perception of Minnesota cities and
city officials.
Reinvigorate and increase citizen involvement in
city government.
Reinstill a sense of pride in public service,
inspiring young people to seek careers in city
govern ment.
back to top
What are key messages and how
do I use them?
Key messages are phrases or words that represent
the main ideas an organization wants to express to
its audience. They form the foundation of a
communications plan. They reinforce what your
audiences believe about the issues you highlight, or
they might counter your audiences' current beliefs
and work to change their opinions.
The BQC key messages:
Cities...
... work for safe neighborhoods
... create economic vitality
... provide opportunities for all citizens
...value children and families
htlp://www.lmnc.org/b¢ Yfaq.cfm 2/15/01
BQC FAQ Page 3 of 6
...value children and families
... encourage citizen involvement in community
building
.., foster pride in community
... work in the interest of citizens
... plan for the community's future
These key messages reflect the values and priorities
of Minnesota residents, legislators and other opinion
influencers as found by our research efforts in 1999.
back to top
What research supports the key
messages
of this effort?
In April]~99, the Board hired the public relations
firm of Russell & Herder to obtain candid feedback
fi.om legislators, media and citizens, and to conduct
the necessary time-intensive research. It should be
noted that the research conducted was qualitative in
nature and has been used to determine general
opinions regarding quality of life and city
government. It is not intended to statistically
represent the entire state's opinions on these issues.
Russell & Herder interviewed 20 key influencers,
which included legislators, reporters and editors,
and leaders of organizations that regularly work
with cities, such as tax groups, chambers of
commeme, and housing and transportation groups.
The researchers also conducted citizen focus groups
to hear how citizens view quality of life and what
"community" means to them. Two focus group
sessions were held in both of the cities of Maple
Grove, a western suburb of Minneapolis, and in
Grand Rapids, a city of 8,500 in nnrthem Minnesota.
The research found that both citizens and key
influencers easily see a connection between their
high quality of life and the services city
governments provide. Specifically, the legislators,
media, and other key leaders believe that Minnesota
communities enjoy good or excellent quality of life
relative to other states. Safety is the most common
and one of the most important aspects of quality of
life for this group. Other top aspects include job
opportunities, recreational opportunities, and a
strong sense of community.
back to top
What benefits would my city or
citizens get fromparticipating?
[see the Buililing Quality communities Benefits
http://wv,~v.lmnc.orgPoqc/faq.cfm 2/15/01
BQC FAQ Page 4 of 6
[see the Building Quality Communities Benefits
page for more information.]
back to top
~ c._~r~_~How can my city participate?
Your city can participate by first annroving thc BOC
resolution, declaring your ci~'s commitment to the
desi~,natim, a kev contact who will then
'-rece~v~ communication togls anal resourCes to -
-'hnplement the effort through various avenues like -
~eewsletters, e~diiorials, Spe~cing opportunities.
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Is it eas, Y to participate?
The League s communication staff has worked to
make participating in Building Quality Communities
easy by helping cities use all the ways they
communicate with legislators, news organizations
and residents.
The Web site will feature articles, news releases, and
other tools for you to download. The League also
hosts a Discussion Group for city staff from around
the state to share ideas and communication
resources.
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How are other cities participating?
Cities throughout the state have been
communicating the work of city officials and how
citizens benefit for many years, but Building Quality
Communities is a new, intensive effort to highlight
the connection between the services cities provide
and the high quality of life we enjoy in Minnesota.
Learn what other cities are doing in the section
below and borrow their ideas.
Brooklyn Park is featuring BQC messages in their
newsletter and on their Web site. The city also has
set up a table in thc lobby f~ll of BQC information
and other city information, have a banner posted in
the council chambers, and purchased a double-page
advertisement in the Brooklyn Park SunPost
newspaper outlining the concept to their residents.
Burnsviile ran this article in the city's newsletter and
is submitting it to thc local chamber of commerce's
newsletter.
Mankato incorporated the BQC logo in its latest
Drinking Water: Consumer Confidence Report for
http://www.lmnc.org/bqc/faq.cfm 2/15/01
BQC FAQ Page 5 of 6
Drinking Water: Consumer Confidence Report for
2000 (you'll need Adobe Acrobat to view the report)
Plymouth highlighted the city's role in building
their quality community by sponsoring a float in a
recent community parade. Photos show kids dressed
up in outfits representing city roles, like a police
officer, firefighter, city engineer, and others. The
float was decorated with three BQC posters.
St. Cloud has wrapped the BQC effort into their
new Community Issues department. As part of their
efforts they've received excellent news coverage in
the St. Cloud Times. They also sent out invitations
to residents to participate in a Volunteer Recognition
Open House last month.
St. Paul Park ran an ad in their local paper using the
BQC logo and wishing citizens a happy Heritage
Days Celebration.
Wabasha City Administrator Chad Shryock runs a
regular colunm in the local newspaper. He
incorporated the BQC logo and uses a key message
depending upon the theme of the story.
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How many cities participate?
Since June, more than 200 have joined the Building
Quality Communities effort by signing resolutions,
using the logo and communicating their efforts.
Search the BQC Database to find out if your city
or neighboring communities have signed on.
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Can I talk with other city staff
about this effort?
The League hosts a Discussion Group Listserv that
allows city officials to share ideas and comment
about efforts in their cities. It also allows us to
provide you with communication tools like draft
letters to the editor or press releases.
The first "e-mailing" went out in mid-November and
focused on the coming Truth in Taxation Hearings,
encouraging cities to promote this excellent
opportunity to get citizens involved in the
community's budget planning.
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How much does this cost cities?
The BQC education campaign is designed to be
htrp://www.lmnc.org/bqc/faq.cfm 2/15/01
BQC FAQ Page 6 of 6
The BQC education campaign is designed to be
implemented using existing city communications
avenues: the newsletters, press releases, Web pages,
cable shows and community events that cities
already produce or use. It's simply focusing efforts
by using the same key messages as other cities and
using the logo where appropriate. The logo is
available in either two-color or black and white
versions depending upon the resources and needs of
a city.
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Do you have a question not answered here?
Contact the Building Quality Communities team.
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http://www.lmnc.orgfoqc/faq.cfln 2/15/01
BQC Benefits Page 1 of 2
Building
quality
Communities
Search Tools
B~enefJts of Building Quality
Communities
Benefits to your City
Greater understanding among your city's
residents, businesses, community groups,
legislators, reporters, and editors of how your
city's efforts contribute to quality of life in your
community.
Increased citizen participation in your city's
activities and discussions, due to an enhanced
perception of the role of Minnesota city
governments and city officials.
Assistance from LMC in communicating this
connection between what your city does and
quality of life in your community - we plan for
this assistance to come in many forms over the
next two years, including:
· a video you can show on your local cable
access channel or at city events;
· camera-ready and electronic versions of the
Building Quality Communities logo (both
black and white and color versions);
· talking points for speaking to community
groups and schools;
· sample articles, press releases and
advertisements;
· facilitation of citizen focus groups; and
· a catalog of items your city can purchase that
incorporate the Building Quality Communities
logo with your city's name.
Benefits to all Minnesota Cities
· Working together, Minnesota cities can
proactively define themselves in a positive light,
rather than reacting to how legislators, the
media, and other groups characterize us.
hltp://www.lrtmc.orgPoqc/benefits.cfm 2/15/01
BQC Benefits Page 2 of 2
This statewide, grassroots effort gives cities
strength in numbers and one voice in
challenging negative perceptions and conveying
the message that city governments are essential
to quality of life in Hinnesota,
If we are successful in associating city
governments with positive goals and essential
services, we believe we can gain greater
legislative cooperation and strengthen our
partnership in serving our common constituents.
We also believe that increased participation in
city government may result, as well as
decreased cynicism among young people,
Building Quality Communities...
Background I Research I Benefits t Mission
Messages
BqC Home I Search Engine I Background I
Resources I FAQ I Benefits I Press Room
City Resources I Advocacy I LMCTT I HR I Library
Conferences I Publications I Other Services
Home I Site Features & Tips I Web Site Policy I BQC I
Site Search I LNC Staff I What We Do I Press Roornl
Advertising Rates I City Plarketplace I Links
Copyright 0000 League of Minnesota Cities
145 Universio'dve. West, St. Paul. MN55103
Phone:651-281-12001 Toll Free: 1.800.925-1122
Fax: 651-281-1299 ] TDD: 651-281-1290
Comments about the Site? Contact the Webmaster
hlxp://www.lnmc.org/bqcPoenefits.cfm 2/15/01
CITY COUNCIL LETTER
Meeting off 3/26/01
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: APPROVAL OF FINAL PLANS AND BY: K. Hanse/~
SPECIFICATIONS AND AUTHORIZATION TO SEEK DATE: 3/22/01-~-;~'~
BIDS FOR THE 2001 STREET REHABILITATION,.
Background:
A Public Improvement Hearing for the 2001 Street Rehabilitation Projects in Zone 5 was held on March 19, 2001. The City
Council ordered improvements for 5 blocks of full reconstmctiun, 6 blocks of partial reconstruction, and 4 blocks of mill and
overlay. Mill and overlay on Monroe Street from 46 ½ Avenue to 48t~ Avenue and on 45th Avenue from Mo~oe Street to Cen~'al
Avenue was approved contingent upon a Joint Powers Agreement being approved with the City of Hilltop. The remainder of
Zone 5 was approved for seal coating.
Analysis/Conclusions:
An issue that was raised by the Council at the Public Improvement Heating was whether the Street Rehabilitation Projects that
were ordered included all utility work. Upon review of the resolutions ordering the work, a description of the project was provided
that did include "required utility work." The feasibility reports also identified specific elements of utility work within all of the
rehabilitation areas. The staff reports attached to the feasibility reports and at the public improvement hearing identified specific
utility improvements and provided a map locating each of the improvement types. Also presented in the staff reports were
estimates of cost and proposed funding. They are repeated as follows:
Storm sewer piping, catch basins and castings
Samtary Sewer and manholes
Watermain, water services and appurtenances
Storm Water Utility Fund: $ 54,000
Sanitary SewerFund: $ 87,300**
Water Constmctiun Fund: $205,400
** Work does not include potential improvements resulting from the recently completed lateral and trunk line cleaning and televising.
Final plans and specifications for the Street Rehabilitation Improvements, including utilities, are substantially complete. The bid
opening is scheduled for May 8t~ with City Council award on May 14~. A copy of the proposed schedule is attached for
informational purposes.
The Finance Director will be available at the March 26t~ meeting to provide additional information on fund balances for the Utility
and InfrastmOaare funds.
Recommended Motion: Move to approve the Final Plans and Specifications for City Projects 0101 and 0102:2001 Street
Rehabilitation Projects in Zone 5, including utility improvements, and authorize staff to seek bids for the same.
Attachment: Proposed Schedule
COUNCIL ACTION:
2001 STREET REHABILITATION - ZONE 5
PROJECT NO. 0102
PROPOSED PROJECT SCHEDULE
· FEASIBILITY STAGE Il
Council Authorizes Feasibility Report (Resolution)
Feasibility Report to Work Session
Council Receives Engineer's Report and Orders Hearing (Resolution)
Informational Meeting
Send Improvement Hearing Notice to FOCUS
Publish Notice of Hearing
Mail Notice of Hearing
IMPROVEMENT HEARING
Council Considers Improvement and
Preparation of Plans and Specifications (Resolution)
January 22
February 19
February 26
March 13
March 2
March 8 and 15
March 9
March 19
Council Authorization to Spend MSAS Funds on Local Roads (Resolution) March 26
Submit plans to Mn/DOT March 30
Final Mn/DOT Approval April 30
Plans and Specs Substantially Complete
Council Authorization to Advertise for Bids
Send Advertisement for Bids to Focus
Send Advertisement for Bids to Consh'ucfion Bulletin
Publish Advertisement (Focus)
Publish Advertisement (Construction Bulletin)
Bid Opening (Minutes)
Council Awards Contract (Resolution)
Contract, Bond Forms and Notice of Award to Contractor (EJCDC)
Preconstruction Meeting (Minutes)
Receipt of Executed Contract, Bonds and Insurance
Notice to Proceed
Preconstruction Meeting with Residents
Begin Work
Substantial Completion
March 26
March 26
March 30
April 3
April 5
April 6, 13 and 20
May 8
May 14
May 15
May 24
June 1
June 6
June 5
June 11
September 15
Notice of Cost Sharing to Council (Resolution)
Order Levy Hearing
Send Improvement Hearing Notice to FOCUS
Publish Notice of Hearing
Mail Notice of Hearing
ASSESSMENT HEARING
Council Considers Assessment (Resolution)
October 22
October 22
October 26
November 1
November 9
November 19
G:~Projects~2001\0102_Zone 5~Project Schedule