HomeMy WebLinkAboutMarch 5, 2001 Work SessionCITY Of COLUMBIA HEIGHTS
590 40TH AVENUE N.E, COLUMBIA HEIGHTS9 MN 55421-3878 (612) 782-2800 TDD 782-2806
Please note: City Hall Phone Numbers have changed, New numbers are.' Main Number (763) 706-3600: TDD (763) 706-3692
ADMINISTRATION
NOTICE OF COUNCIL WORK SESSION
Notice is hereby given that a work session
is to be held in the
CITY OF COLUMBIA HEIGHTS
as/o/tows:
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A, ~/illiams
CHv Manager
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
MARCH 5, 2001
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
Consent Items
1. Award T-Shirt and Recreation Equipment Bid (no attachment)
2. New Washing Machine for Fire Department
3. Bleacher Replacement - Huset Park, field 5
4. Replacement of Melrose Bobcat #217
5. New equipment purchase of milling attachment for MT Trackless
Discussion Items
1. McComb Group Limited Market Feasibility Study for Downtown Redevelopment - Jim McComb
2. Continuation of review - Central Avenue Improvement Project for Water Service and Streetscaptug
(Please bring the Feasibility Report handed out at the 2-20-Olworkses~ion meeting with you)
3. Acceptance of Zone 5 Feasibility Report
4. Library development - follow up to Library Board/City Council worksession
5. Building Quality Communities- (view video tape)
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped person
are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-361
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY [N EMPLOYMENT OR THE pROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of: March 12, 2001
AGENDA ORIGINATING CITY
SECTION: DEPARTMENT: MANAGER
NO: Fire APPROVAL
ITEM: Ptu-chase of Large Capacity Washing BY: Charles Thompson ~, ~
Machine
NO: DATE: March 1, 2001 DATE:
Background:
In the 2001 Budget, the Fire Department proposed the purchase of a new large capacity washing machine. This
washing machine will have the capability of washing up to three sets of turnout gear. The current washing
machine is not capable of washing one complete set and is in need of repair. In 2000, when the washing machine
was budgeted for, the cost of the machine was $5,191.00. Due to price increase, the current cost of the machine is
$5,764.95, an increase of $573.95.
Analysis/Conclusion:
The Fire Dapartment also budgeted for four hand-held radios at $727.93 each and to date, has only purchased 3 of
the 4 radios budgeted for. The Fire Department is proposing not to purchase the 4~ hand-held radio and utilize the
funds .to purchase the large capacity washing machine.
Recommeadedmotion: MovetoawardthepurchaseofalargecapacitywashingmachinetoDarling'sSalesand
Service Company based upon their low, qualified, responsible bid in the amount of $5,764.95 with funds to be
appropriated from 101-42200-5180 end with the difference of $573.95 from Fire Depaxh~xent Fund 101-42200-
2010; and fUrthcA more, tO authorize the Mayor and City Manger to enter into an agreement with Darling Sales and
Service to purchase a heavy duty washing machine.
COUNCIL ACTION:
C3
CITY COUNCIL LETTER
Meeting of: 3/5/01
AGENDA SECTION: WORK SESSION
NO:
ITEM: AUTHO~ITATION TO PURCHASE FOUR SETS
OF ALUMINUM BLEACHERS
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~/
DATE: 3/1/01
CITY MANAGER
B¥.'..~'/'~
DA :
Background
The Bleacher Safety Act was passed by the 1~)9 Minnesota legislature and went into effect August I, 1999, The law requires all
cities and other organizations owning bleachers to comply with the Bleacher Safety Act by January of 2001. Due to negative
feedback from bleacher owners and hck of a funding source, ~visions to the law were made by the 2000 Legislature. The
deadline for compliance has been changed fi'om January l, 2001 to January l, 2002 and the five-tier bleacher standards have been
relaxed. The revisinn pwvides that all existing and new bleachers.$.S inches and lower without guerdrails are exeaip~ and do not
require a Certificate of Compliance.
In response to the 1999 hw, $20,000 was budgeted in the 2000 Parks Capital Improvements to retrofit or replace bleachers. On
March 7, 2000 the Council authorized the rein>fit of six bleachers for a cost of $8,304. On August 14, 2000, the Council
authorized replacement of three bleacher sets at a cost of $8,200. The rel~iinlnS four bleachers were scheduled to be replaced in
2001,
Analysis/Condusinns
The City corren~y owns 13 sets of bleachers. Technically, all of them are in compliance with the Bleacher Safety Act (revised)
due to the fact that none of the bleachers exceed 55 inches in height and that six bleachen have been retrofitted with guardrails.
The reptn!ning fOtff bleachers, all located in Huset Park, are recommended to be replaced to pwvide a uniforl~ level of safety for
the community and consistent appearance. They are not suitable to retrofit because of their poor condition and/or use of wood
planking material.
This item was reviewed by the Park and Recreation Commission at their February 28*, 2001 meeting and it is their
recommendation to the Counc~ to rephce the rewainln5 bleachers to complete the replacements for the City. $12,000 was
budgeted for blaacher mphcement in 200 I. Staff recommends rephcement of four (4) sets of bleachers, each five row, 21 foot in
length, with risers, double foot planked foot boards, a 48 inch center isle, and a chain llnk guardrail system. Placement would be
Hnsct field #5. All of the bleachers that have been i~'placed to date have been purchased ~o,a Earl F, AndtTson, Inc. after
receiving three quotes. For reasons of design and maintenance, staff recommendation is to stay with the same vendor.
We have received the following quote:
Earl F. Anderson, Inc.
$11,756.92, which includes sales tax and delivery.
Recommended Motion: Move to purchase four (4) sets of aluminum five-tier bleachers from Earl F. Anderson, Inc. of
Bloomington, Minnesota, in the amount of $11,756.92 including tax and delivery from Fund 412-45200-5180.
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: AUTHORIZATION TO PURCHASE
REPLACEMENT FOR MELROSE BOBCAT #217
Meeting of: 3/5/01
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
DATE:
Baekground:
Equipment Unit #217 - Melrose Bobcat Skid-Steer Loader, Model 753, was purchased in 1991 for $12,800, and was twiginally
scheduled for replacemenrin 1999. This unit is primarily used in the Park and Stn~et Depamnems. It has 2,267 hours of recorded
operation end has a history of steering problems. The shop supervisor, Steve Synowczyuski, has evaluated the mechanical
condition and rated it as fair. The operaton have reported that it lacks power to effectively accomplish digging operations and has
a tendency to lip forward when unloading supply items that are delivered to the shop, such as pallets of chemicals.
The 2001 Sueets Capital Equipment budget has $28,000 designated for replacement of Equipment Unit #217.
AnalysiVConclusions:
The City owns six attachments for Unit #217, they are as follows: an auger, snow bucket, dirt bucket, lifting forks, clara bucket
and 10' backhoe. The history of use has revealed that the clam bucket and 10' beckhoe are rarely used, and staff is recommending
that they be traded-in. Public Works staff uses the auger, snow bucket, dirt bucket and lifting forks extensively. The auger is
worn out and needs to be replaced. The snow bucket and the dirt bucket are small in capacity end do not mate to the State Contract
machine and staff therefore recommends their replacement. The lifting forks are in good condition and will match with any skid-
steer loader.
In the past yeas Public Works has field demonsUated various makes end models of skid-steer loaden and has evaluated their
operational end mechanical capab~itics as they rehte to the work that will be done in the city. Staff recommends the purchase of
John Decre Model 260, for reasons ofbetZer vis~flity, lifting capacity and b~ak out force.
The John Deere Model 260 is available off of the State of Minnesota State Purchasing Contract from RDO Equipment
Company. RDO Equipment is offering a trade-in of $9,050 for the existing Bobcat ~72 17 with bucket attachments end $4,000 for
the 10' backhoe.
Reconunended Motion: Move to authorize purchase done (1) John Deere Model 260 skid-steer loader, equipped with di~
bucket, snow bucket end auger attachments f/om RDO Equipment Co. ofBumsvffie, MN in the amount of $25,475, deducting
$13,050 trade-in value for a purelmse price of S12,425, plus sales tax, with funding appropriated from the Sffeets Capital
Equipment Fund: 431-45200-5180. The price includes trade-in of the existing Bobcat skid-steer with bucket(s) and backhoe
atmchmen~ and delivery to Public Works.
Attachment: Manufacturer information sheet
COUNCIL ACTION:
,. ',~ * J 0 H N :.D ":,~E **'~ E:*: R~,~ E~
200 Series Skid Ste
e r S
Skid
360-degree visibility is your window of opportunity.
· Unique vertical lift system* has a
greater reach than conventional skid
steers, allowing quicker and more
precise loading and dumping.
· 69-hp John Deere 3029T turbo-
charged engine with direct-
injection, exclusive wet-sieve design
and high-ring pistons starts easily
and is extremely fuel-efficient.
· Excellent 360-degree visibility makes
for much safer and productive
operation in confined areas.
· Steep 45-degree dump angle and high
35-degree bucket ro~back make for
more efficient load carrying and
quicker cycle times.
· Two-speed system available for up to
12-mph ground speed.
· Quick-lift cab, removable side
panels and easy-access rear door
permit easy servicing and reduce
downtime.
· Quik-Tatch attachment plate is
compatible with most third-party
attachments and is designed for easy,
quick hookups.
Eallne ........................................... 3029T
Displacement .................................... 179 cu-in. (2,9 L)
Cylinders ....................................... 3
Gross horsepower ............................... 72.4 (54 kW)
Net horsepower ................................. 69 (51.5 kW)
Rated engine speed ............................... 2,400 rpm
Fuel capacity .................................... 20 gal. (76 L)
Pefformanoa:
SAE rated operating Capacity ....................... 2,200 Ib. (998 kg)
Tipping lOad ..................................... 4,818 Ib. (2,187 kg)
Breakout force {bucket] ........................... 6,700 Ib. (3,039 kg)
Ground speed
Single-sHed .................................. 6.5 mph (10.5 kin/h)
Two-spaed, low ................................ 7.0 rnph (I 1.3 kin/h)
Two-spaed, high ............................... 12.0mph (19.3kro/h)
Max axle torque ................................. 6,266 ft-lb. (8,496 r, Nn)
Operating weight ................................ 7,900 Ib. (3,584 kg)
Hydraulics:
Hydraulic pressure ............................... 3,100 psi
Hydraulic pump
Standard flow ................................. 19.4 gpm (88.2 Ipm)
High flow ..................................... 31.3 gpm (118.5 Ipm)
Auxiliary hydraulics ............................... Standant
Hydraulic horuepower
Standard flow ................................. 35.1 hp (26.2 kW)
High flow ..................................... 54.8 hp (40.9 kW}
Built-in boom lock ................................ Yes
Dlmenlloue:
Length less bucket ............................... 115 in. (2,921 ram)
Length with bucket ............................... 138 in. (3,504 ram)
Width less bucket ................................ 76.9 in. (I ,953 ram)
Height to ROPS .................................. 82.9 in. (2.105 ram)
Height to hinge pin ............................... 127 in. (3,226 ram)
Dump height .................................... 102 in. (2,591 ram)
Dump reach ..................................... 32 in. (813 taro)
Dump angle (at furl height) ........................ 45 deg.
Bucket robck (at ground) ........................ 35 peg.
WheelbaH ...................................... 48.3 in. (1,227 ram)
Ground clearance ................................ 11 in. (280 ram)
Angle of departure ............................... 27 dag.
(Specifications and design subject to change without notice. All specifications measured per SAE standards with the Worksite ProTM Did and Foundry Bucket. )
* Patent pending
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: Asphalt Mi!Hng/Cold Planer Attachment
for MT Trackless
Meeting of: 3/5/01
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. H0m~
DATE: :2/2~0
CITY MANAGER
Background:
Public Works has been roterested in purchasing an asphalt milling/cold planer attachment for the MT Trackless or
skid-steer loader, for al~vioximately ten yeers. The asphaltmilling/cold phner is recommended for repairs to slreet
sections abutting nmnhole covers, concrete curb and gutters, driveways, parking lots, potholes and utility cuts. The
need for asphalt excavation in these particular examples can be kept to a minimum by milling. In newer street sections,
repairs to slreet cuts due to utility breaks should be made curb to curb to minimize future repair costs; this requires
milling of the existing slreet sections for a proper Iransition.
Analysis/Conclusions:
There were several reasons why the request for purchase was delayed until 2001, they arc summarized as follows:
Prior to the Street Rehabilitation Program, the streets were in marginal condition that Fwaited the
effectiveness of milling operations. (Examples: shallow depth of bituminous, extensive alligatofing)
The hydraulic system of the (old) MT Trackless and the 753 Bobcat skid-steer was not capable of
operating an asphalt milling/cold planner attachment.
The Public Works Department did not w~nt to purchase an attachment until field-testing and
demonswations of various makes and models were conducted by City staff.
The continued isl~provement of the condition of our local slreet system has allowed sweet department staff to use
(demo) a milling machine in the patching process. ~ {old) MT Trackless was replaced in 1998, and the new model is
capable of operating an asphalt retiring/cold planer. The existing Bobcat skid-steer is not capable of this type of
attachment but is scheduled for replacement in 2001. During the past couple of years the Street Department has field-
tested and utilized various makes and models of asphalt milling/cold planer attachments for the MT Trackless and
skid-steer loaders.
Staff recommends purchasing an asphalt milling/cold planner attachment for the MT Trackless for the following
reasons:
· Operator preference - conlrol, visibility and safety are primary issues
· The MT Trackless can be driven on local slreets to the work site. A skid steer is typically iratiered.
· Dual operation: The skid-steer could be used to clean up the milling site while the MT Trackless is in
the process of milling. This would improve the effectiveness of the crew.
· Utilizing milling in street repair operations can reduce the amount of material needed to make repairs
where excavation sizes are reduced; this in turn also minimizes the disruption of service.
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: Asphalt Milling/Cold Planer Attachment
for MT Trackless
Meeting of: 3/5/01
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hartsen BY:
DATE: 2/28/01 DATE:
Continued - Page 2
The primary uses of a milling attacPanent are as follows:
· Streets: Repair of streets - utility cuts, preparation for seal coating, damage from frost action, curb
line repairs, parking lot repairs, miscellaneous street repairs and street section adjustments for surface
flow issues.
· Utility: Repairs caused by frog heave at utility sU'uctures,
· Perks: Repair of bituminous trails and walks, repair to other asphalt perk facilities such as basketball
courts, hockey rinks, and tennis courts.
The Asphalt Milling/Cold Planner attachment is manufactured for the MT Trackless by Alitec, but is a prop, ietary
item because of the specialized mounting system for the MT. It is available off of the 2001 State of Minnesota
purchasing contract through MacQueen Equipment.
Pricing from the State of Minnesota purchasing conU'act is as follows:
MacQueen Equipment: S13,~)5.00, plus tsx.
Delivery, manuals and nming are included.
$15,000 was budgeted in the 2001 Streets Department Capital Outlay budget for this equipment acquisition.
Requested Action:
Authorization to purchase one new asphaR milling/cold planer attachment for the MT Trackless, from the State of
Minnesota purchasing conWaet vendor, MacQueen Equipment, in the amount of $13,995.00 plus sales tax, from Fond
# 101-43121- 5180.
KH:kh
Attachment:
F~u~pm~t Information
COUNCIL ACTION:
FEB. 8.L~1 1:5:~ MACQUEEN EQUIPMENT
PICKUP
~ S~r ~ ~ ~s~k
cver
bosom
results ~
rear-mount wNer
r,I~'IRCA110NS
bar and
SPRAYING
use with
for
12Velectrfc r~f
shave
mUdled, readyfor~is~y~ton~.A
~ ordered separately I
/~/COLD PLANEIt~
Today, asphalt milling is the method of choice over
excavatiOn, The cold planer ks ideal for rapaim to
asphalt abumng manhole covers, curbsides, gutters
end driveways, It is also utilized for pothole repair
and utility cuts. With th~ deep low range optlorl,
milling speed is lO'ft./min.
S~CmCA~ONS
P.4/11
I
Tim'ft' Sldde Bar Mower is quictdy ,, ~ ! '!~
to the MT uses the TrackleSS ulic .
system and for opemtioP, s, front-'
mounted and vislblthe is ex~allent.
SlmCWr,,AIlONS
Cufoilt12',
11
CITY COUNCIL LETTER
Meeting of: 3/5/01
AGENDA SECTION: WORK SESSION
NO:
1TEM: FEASIBILITY REPORT FOR WATER
SERVICES AND STREETSCAPING - PROJECT
9912-A
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen~
DATE: 3/1/01
CITY MANAGER
DATE:
Reminder:
Please bring your copy of the Fe~s_l_hility Report, distributed as part of the 2/20/01 Work Session packag~
Baekgrouad:
On January 22, 2001 fine City Coune~ adopted a resolution ordering fine preparation of a feusl~ility report for Central Avenue
water Services and 81reetscaping. The Couuc~ has previously accepted a feasib~ity repozt for Stn. et and Utility Improvements at
its regular meeting on December 13, 1999. That l~port included utilities: snnitary sewer, storm sewer and water main and slreet
reconslruction which inchdes center medians, concrete curb and gutter, bituminous pavement and concrete sidewalk.
Anslysis/Condusinas:
DisUibuted at fine February 20~, 2001 Work Session was the feasibility report for two improvement types that have identified
assessments as pafi of their funding sources - Water services end s~reetscaplug:
Water seryices
Water services are pwposed to be s~-phced within the project area from 37~ to 4Ya Avenues. Sizing will be replaced in-kind, but
with a minimum service size of I inch, consistent viifin City Cede. The services would be l~phced from the new main line to fine
property line and include: a wet tap with corporation valve, copper or DIP service line and curb stop at the propen'y line.
Assessments are proposed for actual c~trucfl~ cost for all commercial/multi-family propew/and fiat rates of $900 and $1,500
for single family properties on the west and east sides of Cenlrel, respectively.
Slreetscapinl~
Streetscaping has been designed following the general themes identified in fine Downtown Master Plan and includes decorative
slreet lighting, colored and banded concrete sidewalks, new trees and grates and other ameni~es such as color and material
coordinai~'d planters, fresh receptacles and benches. The concrete color is typically selected after contract award based upon
actual mixes poured in the field as samples. Tree locations may need further adjustment in the field based upon fronting property
input and vis~ility nee&.
Proposed Assessments
Water services: Water services are proposed to be based on actual construction cost for the size of service replaced. Single
family residential properties are proposed at $900 for I inch for fine west side of Canlral and $1,500 for the east side of Cenmd.
Streetscalgng: SIEetscaping is proposed to be assessed on a front foot basis for all property on both sides of Central from 37~ to
4Yd Avenues, excluding single-family parcels. Two rate zones have been established: a higher rate for the 'core' downtown area
from 39m to 41~ Avenues wh6e the ~eaunents will be more intense; and a low6 rate from 37~ to 39s and 41~ to 43"i Avenues as
the Ueatments are less intcose. The amount proposed to be assessed is indicated as one of three alternatives: 25%, 33%, and 50%
of the total project costs. A different preliminary asSess~Ylent/OH is at~hed showing the rates and proposed assessments to each
propexly based on the three alternatives,
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/5/01
AGENDA SECTION: WORK SESSION
NO:
ITEM: FEASIBILITY REPORT FOR WATER
SERVICES AND STREETSCAPING - PROJECT
9912-A
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 3/1/01
CITY MANAGER
BY:
DATE:
Work Session Item:
FeasibiliW Report for Water Services & Streetscaping
Page 2
Other l~snes:
At the Fetnuary 20m Work Session, City staff and the consul6ng firm of BRW discussed other issues such as:
* Reservoir Boulevard design
· 37:h Avenue intersection operation
· Other median openings
· Parking Issues
· Access to businesses during construction
· Me~ro Transit issues
· Coordination with the City of Minneapolis
· Project schedule
· ased upo~ the discussion and quesaons from the Council at t~at wor~ sesMon, a ~g~ ~ ~ F~a~ 2M has
pr~ ~ BRW ~d is ~ for co~ ~m~o~ A~, a s~m~ ~dsk~ ~ ~en pr~ ~ the
~ce ~pa~ent pro~lding infom~ on fund ~an~ f~ the ~ Fu~
Recommended Motion:
1. Accept Feasthility Report and establish April 16, 2000 for the Public :-,.-,ocement Hearing.
2. Consider Stxeetscaping Assessmere percentages (proposed) for noticing in the Public Improvement Hearing.
KH.'jb
Attachments:
Resolution
BRW letter dated Febnary 22n~, 2001
Summary Spreadsheet pr~l~-ed by the Finance
COUNCIL ACTION:
RESOLUTION NO. 2001-29
BEING A RESOLUTION RECEIVING THE REPORT FOR CITY PROJECT 1999-12A:
CENTRAL AVENUE WATER SERVICES AND STREETSCA.PING IMPROVEMENTS
AND CALLING FOR A PUBLIC IMPROVEMENT HEARING
WHEREAS, pursuant to Resolution 2001-04, adopted by the City Council on January 22, 2001,
a report has been prepared by Mr. Kevin Hanson, City Engineer, with refennce to the following
improvements:
CITY PROJECT 1999-12A: CENTRAL AVENUE WATER SERVICES AND
STREETSCAPING IMPROVEMENTS FROM 37TM AVENUE TO 43an AVENUE
and this report was received by the Council on March 12m, 2001
WHEREAS, the n'port provides information regarding whether the proposed project is
necessary, cost effective and feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA that the Council will consider the improvement of such sweets in
accordance with the report and the assessment of abutting property (frontage and/or parcel unit )
as well as non-abutting property (frontage basis) on the closest intersecting sweet for all or a
portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $895,000.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed
improvements on the April 16, 2001 in the Council Chambers located at 590 40*h Avenue N.E. at
7:00 p.m., and the City Manager shall give mailed and published notice of such hearing and
improvement as required by law.
Dated this 12t~ day of March0 2001.
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
BRW, Inc.
February 22, 2001
Mr. Kevin Hansen, PE
Director of Public Works
City of Columbia Heights
637 38th Avenue NE
Columbia Heights, MN 55421
Central Avenue (T.H. 65) Improvement Project
City Project 99-12
Dear Kevin:
We have reviewed our previous correspondence, meeting minutes, notes and have had
follow up discussions with MnDOT related to two issues discussed at City Council
Workshop. The issues involve litking along Central Avenue and improvements to
Reservoir Boulevard. Our findings are presented below:
Parking along Central Avenue
This .issue was initiated in the early stages of the project when the project scope was
limited to the area between 37m Avenue and 40th Avenue. The sequence of events that led
to the currant design alternative is presented below:
BRW prepared a traffic analysis for the segment of Central Avenue between 37'h
Avenue and 40th Avenue. The final draft of the document was dated August 1998.
MnDOT reviewed the-preliminary version of the traffic analysis prepared by BRW,
Inc. and made comments related to parking along Central Avenue (August 3, 1998
comment letter). MnDOT indicated that all parking had to be eliminated on the
west side of Central Avenue between 37m Avenue and 39a Avenue. MnDOT
indicated that they would close all median openings between 37a Avenue and 39th
Avenue if the parking was not removed.
Public meetings were held to obtain feedback from business owners along the
corridor. The meetings were held in an attempt to determine where on-street
parking was essential for the business owners.
The public feedback was then presented to MnDOT in an attempt to allow a portion
of the on-street parking to remain in this corridor. MnDOT concurred with the plan
as it exists today..
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1378 Fax
BRW, Inc.
Mr. Kevin Hansen, PE
February 22, 2001
Page 2
Recent conversations with MnDOT indicate that removal of on-street parking is a
key element to ~e project receiving funding. ff the City decides to pursue the issue
further with MnDOT, the project would be routed back through the Cooperative
Agreement Selection Committee. The City is currently scheduled to receive
$756,000.00 in Cooperative Agreement funds for the project. ff the project is
moved back into the Selection Committee, the most funding that could be received
is $540,000.00. MnlX)T indicated that they were willing to analyze the issue
further, however, the City should be aware of the financing implications associated
with further MnDOT review.
Reservoir Boulevard
The proposed plan depicts a narrowed median opening on Reservoir Boulevard at the
intersection with 37 Avenue and Central Avenue. The existing five-leg intersection was
analyzed during the early ~tages of the project. Several options were developed for the
intersection and included closing Reservoir Boulevard or convening Reservoir Boulevard
to a one way street. The options were presented to the City, and subsequently to the public
at an Open House held on August 18, 1998. The majority of the comments received at the
Open House indicated that something needed to be done at the intersection to improve
traffic flow, traffic safety and pedestrian safety. The comments received from the Open
House were considered in preparing the present design alternative for the intersection. The
existing design was selected for the following reasons:
The nanowed throat was implemented to "calm" traffic along Reservoir
Boulevard. The slower traffiic will be more consistent with a residential
street.
Parking was left in place along the southeast side of Reservoir Boulevard to
be more consistent with a residential street.
The narrow throat will allow pedestrians to cross the street in a shorter
amount of time.
The curb lines were extended out further into the intersection to reduce the
mount of open asphalt at the intersection. This will aid in channelizing
traffic at the intersection.
The traffic volumes do not warrant two lanes of approach at 37m Avenue for
southbound Reservoir Boulevard traffic. The Average Daily Traff~c (ADT)
for Reservoir Boulevard is 1,500 vehicles per day (Central Avenue is
22,000). During the PM peak hour, 41 vehicles approach the intersection on
BRW, Inc.
Mr. Keyin Hansen, PE
February 22, 2001
Page 3
Reservoir Boulevard. Northbound Central Avenue has 1248 vehicles and
westbound 37th Avenue has 469 vehicles.
The existing signal system is not fully actuated. The proposed signal system
will be fully actuated. This will allow for better signal operation and should
reduce delay times at the intersections for vehicles. For the proposed signal,
if there are no cars stopped on southbound Reservoir Boulevard, the signal
will skip that phase and cars waiting on Central Avenue or 37th Avenue will
have shorter wait times.
Both the parking issues and the Reservoir Boulevard issues were resolved to date with
input from City Council members, City staff, residents, business owners and MnDOT. We
can pursue other options at these locations if requested by the City. MnDOT indicated that
they would not be as concerned with revisions to Reservoir Boulevard as they would be
with parking issues.
We hope this clarifies any issues that were left unresolved at the Workshop. If there are
any questions or concerns, please call me at (612) 3734506.
Sincerely,
BRW, Inc.
Kevin P. Kielb, P.E.
Project Engineer
CC: Jon Horn/BRW
File 33910 004 1001
Prepared by the Finance Department Printed 3/2/01
City of Columbia Heights
Unaudited Projected Cash Balances
Utility Funds
Peroid ending 12/31/00
Fund Proiectad Balance
Operating Construction Total
Fund Fund
Water 394,418 (99,065) 295,353
Sanitary Sewer 907,905 553,239 1,461,144
Storm Sewer 2,652 581,147 583,799
Nots:
The above information is the total projected cash balance at year end,
It has not been adjusted for amounts that are commented to projects
that were approved In prior years. in ~e case of the Storm Sewer fund
vh-tually all of these funds are commlttsd to projects that were approved
prior years.
The only fund that has adequats revenue for construction projects Is the
Sanitary Sewer Fund. NI other funds will need bonding and user rate
Increases to pay off the bonds.
Page I
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: RESOLUTIONS 2001-11 AND 2001-12
ACCEPTING THE FEASIBILITY REPORT FOR ZONE 5
STREET REHABILITATION AND 2001 SEAL COATING
Meeting of: 3/5/0 1
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CIYY MANAGER
BY: ~~~
DATE:
Baekgroumd:
Staff has developed l:~limln~'y plann and prcpared a Fees~ility Repo~s) for Zone 5 of the Annual Sircot Rehabilitation
Progran~ Zone 5 is bounded on Cenlral Avenue on the East, University Avenue on the West, 4g~ Avenue on the North and 44~
Avenue on the South. Counc~ added an area bounded by Quincy and Ccnlral, north of 41st Avenue to Zone 5 in 2000.
Analysis/Coneluslons:
Attached ase two Feasibility Reports that detail the scope of work for Street Rehabilitation in Zone 5 and 2001 Seal Coating.
Particular issues are smrsmatized below:
Rehab~itation Strategies:
Three ~realmant Smitegies are utilized in the sffeet rehabilitation report: mill and overlay, partial reconstruction, and full
reconstruction. A fourth s~'ategy, seal conling, is addressed under a separate engineering repofi. Staff utilizes three methods in
evaluating the condition of the street and determining appropriate l~ealnlent:
Present physical s~'uetore (cross-section):
Each street within Zone 5 has been excavated down to their sub-base material and the individual s~reet segment
cross-sections are catalogued.
Non-desm~cflve strength determination and condition rating:
Braun lntertec, a geo-technical engineering onnsultsnt, conducted tests on aH streets at 50-foot intervals with a
dropping weight deflection test. From tiffs, the strength of the road segment is determined. Braun also develops
their own pavement conditions index.
Overall Condition Index (OCI):
Staff also reviews each sleet segment by measuflng the type and quantity of each type of cracking in the
pavement. This information along with other faetors such as drainage and physical strdcture, is used to
determine an 'overall condition index".
The results are then used to determine the appropriate trealment to n'mximiTe the life of the slreet.
Utilities l~placement:
Utililies have been reviewed in Zone 5 and the attached map represents where staff is recommending rephcement. Staff
utilized televising, history of water main breaks, leakage testing (independent testing), and previous engineering reports in
determining utility rephcemants.
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: RESOLUTIONS 2001-11 AND 2001-12
ACCEFrlNG THE FEASIBILITY REPORT FOR ZONE 5
STREET REHABILITATION AND 2001 SEAL COATING
Meeting of: 3/5/01
ORIGINATING DEPARTMENT: Cfl'it MANAGER
PUBLIC WORKS
DATE: 3/1/01 DATE:
Continued - Page 2
Assessment Methodology:
Street Rehabilitation Zones 1, 2 and 3 all followed the existing assessment polldes for each area. Under the 1999 Alley
Constnlction Program and in Zone 4, a "unit" assessment methodology was employed rather than USing a 'front foot" rate basis.
The area of Columbia Heights west of Centnl Avenue is essentially a block type development pattern with streets and avenues.
The existing assessment polley for this area would involve "street" asser, lments end "avenue" assessments. The "sUceet" frontage
(typical front of property or where driveway access is) would pay a particular rate for the full frontage for that type of txeatment
(mill & overlay or full reconslxuc~on, for example) used on that street. That same parcel would pay a reduced rate for the avenue
for the full frontage.
I am a proponent of unit basis assessment methodology in reconstruction areas as it has been my experience that the court system
has accepted this rationale from an appeal basis. Going to a unit basis methodology would still create different rates for street and
avenue dependent upon the type oftrcetment the adjacent avenues receive.
Financing:
Sffeet Rehabilitation Zone 5
The estimated consU'uction corn arc as follows:
1. Full siroct reconstruction:
2. Partial strcet recoustmction:
3. Mill and overlay:
4. Utilities:
$555,750
$303,300
$135,650
$34~700'*
Project funding is proposed as follows:
Assessments
Infrastructure Fund:
Storm Water Utility:
Sanitary Sewer Fund:
Water ConsUnction Fund:
$605,465
$389,235
$ 54,000'*
$ 87,300**
$205,400**
The costs and associated funding for utility work (**) may be further developed during the final design.
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
H~M: RESOLUTIONS 2001-11 AND 2001-12
ACCEPTING THE FEASIBILITY REPORT FOR ZONE 5
STREET REHABILITATION AND 2001 SEAL COATING
Meeting of: 3/5/01
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
DATE: 3/1/01 DATE:
Continued - Page 3
Financing: Seal Couflni
The estimated construction costs are as follows:
Seal Coating
Project funding is proposed as follows:
Assessments
$133,590
$133,590
Past Assessments:
Zone 5 does have areas that have had improvements assessed in the recent past. Two major areas were assessed $1,200 per lot
under the 1999 alley assessment program. These areas were:
AHey - University and 41 Street - 47~ to 48t Avenue
Alley - Jackson end Van Buren - 44t to 45i Avenue
The assessments of $1,200 per parcel were spx~ad out over 10 years. Consideration could be given to making some
accommodation to lessen the i~mpsct of additional assesm~ents. It should be noted that the University Avenue area is proposed for
seal coating, which is typically a small assessment spread over one year. The Jackson / Van Bure~ area is proposed for Partial
Reconstruction which would can~ a larger assessment over a ten-year period.
Coneurrem ProJeets:
Due to the assessment policy of s~et / avenue assessments, some parcels along Central Avenue may incur assessments from two
projects: Zone 5 Street Rehabilitation and the Central Avenue Stsee~ Utility and Streetsc~ping projects. The Central Avenue
project will carry full assessments for water services end sffeetscaping, while most of the assessments for Zone 5 will be avenue
rate assessments.
COUNCIL ACTION:
CITY COUNCIL LETTER
AGENDA SECTION: WORK SESSION
ITEM: RESOLUTIONS 2001-11 AND 2001-12
ACCEPTING THE FEASIBILITY REPORT FOR ZONE 5
STREET REHABILITATION AND 2001 SEAL COATING
Meeting of: 3/5/01
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hansen BYd//f~
DATE: 3/1/01 DATE:
Continued- Page 4
Utility Issues:
In the area that was added to the Zone 5 project area, staff is evaluating both the sanitary sewer system and the storm sewer system
for maintelumce needs or improvements. Under City Project 1999-12, the storm sewer along Cenlral Avenue, north of 42"d
Avenue has been increased in size with additionel catch basins to alleviate surface water overflow from these intersections
westerly to residential areas. With the Zone 5 project, a separate storm sewer line wffi be phced W Jackson Pond for direct
discharge to the pond. This scenario has been computer modeled and determined it will not have an impact to the 100-year flood
elevations of the pond. The lateral (lines) sanitary sewer system has been cleaned by staff and the televising reports are curren~y
under review for identifying deficiencies and possible corrective recommendations by staff. The mink sanitary sewer system is
still being cleaned under the conlracted services with Infratech. Initial reports provide substantial sediment buildup within the
trunk lines and root intrusion on the hteral lines.
The utility as~matas on page 2 do not include any potential work reeonunendaflons for the added area deseribed
immediately above.
Staff has established the following meeting dates:
Resident Informational: March 13, 2000
Public Heating: March 19, 2000
Recommended Motion: Move to waive the reading of Resolutions 2001-11 and 2001-12, there being ample copies available for
the public.
Recommended Motion: Move to adopt Resolution No. 2001-11 which accepts the Feasibility Report for Zone 5 Street
Rehabilitation.
Recommended Motion: Move to adopt Resolution No. 2001-12 which accepts the Feasibility Report for Zone 5 S~reet Seal
Coating.
ARachments:
Resolution(s)
Feas~ility Repom
Maps
COUNCIL ACTION:
RESOLUTION NO. 2001-11
BEING A RESOLUTION RECEIVING THE REPORT ON IHE 2001
ZONE ~ 2001 STREET REHABILITATION IMPROVEMENTS WITH FULL RECONSTRUCTION,
PARTIAL RECONSTHUCf~ON AND MILL AND OVERLAY
CITY PROJECT 0102
~Vlt/~REAS, pursuant to Resolution 2001-08, adopted by the City Council on Febnuuy 26, 2001, a report has been
propared by Mr. Keyin Hansen, City Engineer, with reference to the following improvements:
FLrLL STREET RECONSTRUCrlON
6TM Street 44~ Avenue to 4S~ Avenue
Quincy Sireet 41~ Avenue to 43"s Avenue
lackson Street South of 42"d Avenue to 4Yd Avenue
PARTIAL STREET RECONSTRUCTION
6m Slreet
47~ Avenue
Monroe Street
Quincy su.t
Jackson Street
Van Buren Street
45m Avenue to 46t" Avenue
CuFde-sac to Monroe Su'oet
44~' Avenue to 45t~ Avenue
44~' Avenue to 45m Avenue
44a" Avenue to 45~ Avenue
44~ Avenue to 45sa Avenue
MILL AND OV[
7a Stseet
47 ~ Avenue
Monroe Slreet
45~ Avenue
Quincy S~reet
Van Buren Street
PLAY
47~ Avenue to 48~ Avenue
Jefferson 81reet to Mo~,roe Street
46 % Avenue to 48~' Avenue
Monn~ Street to CenU'at Avenue
43'4 Avenue to 44a Avanue
42"d Av~nue m 43'~ Avenue
and this report was received by the Council on March 12~, 2001
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective
and feasible, :
NOW THEREPORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the Council wil consider the improvement of such sheets in accordance with the report and the
assessment of abutting property (parcel unit basis) as well as non-abutling properly (parcel unit basis) on the closest
intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at
an estimated total cost of the hi~,ovement of $995,000.
Dined this 12t~ day of Mm-ch, 2001.
Offered by: CITY OF COLUMBIA HEIGHTS
Secomkd by:
Roll CoIl: BY
Mayor
Palricia Museovita,
DOPuVy City Clerk
RESOLUTION NO. 2001-12
BEING A RESOLUTION RECEIVING THE REPORT ON THE
2001 ZONE 5 SEAL COAT
CITY PROJECT 0101
WHEREAS, pursuant to Resolution 2001-09, adopted by the City Com~il on Febmaxy 26, 2001, a report has been
prepared by Mr. Keyin Hartsen, City Engineer, with reference to the following improvements:
4~ Street
5* Street
6° Street
7" Street
Washington Street
Madison Street
Monroe Street
43rd Avenue
45~' Avenue
46* Avenue
46 ~ Avenue
47~ Avenue
48~ Avenue
48:" Avenue
44t" Avenue to 48~" Avenue
44~' Avenue to 48~ Avenue
46$ Avenue to 48s Avenue
44~ Avenue to 47~ Avenue
44dn Avenue to 47~ Avenue
44s Avenue to Col-de-sac (north of 4S~' Avenue)
45~ Avenue to 46~ Avenue
Quincy S~reet to Cemral Avenue
University Avenue Service Drive to Monroe S~reet
Univmity Avenue Sewice Drive to Monroe 5~reet
Jefferson Sffeet to Monroe $treet
Univenity Avenue Service Drive to Jefferson 5U~et
University Avenue 5errice Drive to Washington Street
JeffeBon Street to Monroe Street
and this report was received by the Council on March 12~, 2001
WHEREAS, the report provides informa. tiun regarding whether the proposed project is necessary, cost effective
and feasible,
NOW TH.~REFORE BE IT RESOLVED BY 'rl~ CITY COIFNCIL OF COLUMBIA HEIGHT5,
MINNESOTA that the Council will consider the improvement of such streets in accordance with the report and the
assessment of abutSrig prope~ (partel unit basis) as well as non-abutting p, operty (parcel unit basis) on the closest
intersecting siroct for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at
an estimated total cost of the i~overnent of $133,590.
Dated this 12~' day of Marck 2001.
Offered by: CITY OF COL~IA HEIGHTS
Seconded by:
Roll Call: BY
Mayor
Patricia Muscovi~
Deputy City C~erk
City of Columbia Heights
FEASIBILITY REPORT
FOR
2001 STREET REHABILITATION
IMPROVEMENTS
CITY PROJECT 0102
FEBRUAr,~Y, 2001
ENGINEERING DEPARTMENT
63 7 38th Avenue NE, Columbia Heights, MN 55421
763- 706-3 700 · 763 - 706-3 701 (Fax)
STREET REHABILITATION IMPROVEMENTS
LOCATION:
IMPROVEMENTS:
INITIATION:
OWNERS
ABUTtING
OR
IMPACTED:
COLUMBIA HEIGHTS, MINNESOTA
ZONE 5
PROJECT NUMBER 0102
ZONE 5 - AREA BOUNDED BY
UNIVERSITY AVENUE SERVICE ROAD TO CENTRAL AVENUE~
FROM 44TM AVENUE TO 48TM AVENUE, AND
QUINCY STREET TO CENTRAL AVENUE,
FROM 41sT AVENUE TO 44TM AVENUE
This feasibility study includes an analysis of proposed street rehabilitation
within Zone 5.
Full Street Reconstruction -
Concrete curb and gutter, granular subbase, new aggregate base and new
bituminous surfacing.
Partial Street Reconstruction -
Random curb and gutter replacement as required, granular subbase if
needed, new aggregate base and new bituminous surfacing.
Mill and Overlay -
Random curb and gutter replacement as required, and new 1W' to 2"
bituminous surface.
Utility Construction -
Water main construction and replac~nent as required to improve or
maintain the distribution system. Sanitary sewer replacements and repairs
as required to maintain the collection system. Storm sewer construction
and repairs as required to improve or maintain the collection system.
City Council in accordance with the Street Rehabilitation Policy.
Full Street Reconstruction
1. 6th Street
2. Quincy Street
3. Jackson Street
Partial Street Reconstruction
1. 6m Street
2. 47m Avenue
3. Monroe Street
4. Quincy Street
5. Jackson Strut
6. Van Buren Street
44m Avenue to 45m Avenue
41"t Avenue to 43rd Avenue
South of 42nd Avenue to 43rd Avenue
45m Avenue tO 46'h Avenue
Cul-de-sac to Mom'oe Street
44th Avenue to 45th Avenue
44m Avenue to 45th Avenue
44th Avenue to 45m Avenue
44m Avenue to 45th Avenue
(55)
(22)
(16)
(22)
(2O)
(20)
ISSUES:
FEASIBILITY:
Mill and Overlay
1. 7 Street 47m Avenue to 48m Avenue (11)
2. 47Va Avenue Jefferson Street to Monroe Street (20)
3. Monroe Street 46~ Avenue to 48m Avenue (34)
4. 45th Avenue Monroe Street to Central Avenue (41)
5. Quiney Slreet 43rd Avenue to 44th Avenue (13)
6. Van Bureft Street 42nd Avenue to 43~a Avenue (24)
The following is a study of the key project issues.
Street Reconstruction
The proposed roadway would consist of a two lane bituminous cross section with
concrete curb and gutter. The roadway width would match the existing. Water
main replacoment is proposed for Jackson Street, South of 42nd Avenue to 43tfl
Avenue. At other locations, roadway construction will include minor
modifications to existing sanitary and storm sewer and water main utility surface
structures in order to meet proposed finish grades.
Partial ReconsUuction
The proposed roadway would consist of a bituminous cross section. The width
would remain the same. Curb and gutter sections with poor drainage would be
removed and replaced. As recommended in the 1999 Water Dislribution Report,
to improve the water distribution system, a new water main connection is
proposed from the cul-de-sac on 47a Avenue, west to Jefferson Street. At other
locations, roadway construction will include minor modifications to existing
sanits~ and storm sewer and water main utility surface structures in order to meet
Mill and Overlay
The proposed construction would consist of milling up to 2" of bituminous cross
section and paving a new 1 ~" to 2" bituminous mat. Curb and gutter s~ctions
with poor drainage would be removed and replaced. Water main replacement is
proposed for Monroe Street from 47~A Avenue to 48 Avenue and on Van Buren
Street fxom 42nd Avenue to 43rd Avenue. On 45m Avenue at Monroe Sffeet and
Central Avenue, stubs will be provided from the City of Columbia Heights water
main system to the boulevard in Hilltop to provide for a future connection with
the City of Hilltop. At other locations roadway construction will include minor
modifications to existing sanitary and storm sewer and water main utility surface
structures in order to meet proposed finish grades.
The proposed improvement project is necessary to provide consistency with the
street rehabilitation policy, cost-effective with the inclusion of partial city
funding, and technically feasible as prescribed in the construction
recommendations found elsewhere in this report. The project and project
elements should be implemented as pwposed in this study. The improvements,
once completed, will provide a benefit to the properties served.
SCHEDULE: Construction is scheduled to begin in late spring of 2001, with substantial
completion occurring in the early fall of 2001.
FINANCING:
Council receives dm~ Fe,~ibility Report and discusses issues February 19
Council receives final Feasibility P,~0on and orders Public In~oIovement Hearing February 26
Public Informational meeting prior to Public h~,~,vement Heating March 8
Public Improvement Hearing and Council orders Public Improvement ProjectMarch 19
Council Approves Plans and Specifications, Authorizes Advertisement for BidsMarch 26
Bid Opening May 8
Council Awards Con~'act May 14
Begin Construction June 11
Construction Completed September 15
Financing would be a combination of assessments to benefitted properlies,
infrastructure fund including Municipal State Aid funds (population
apportionment), and utility funds.
The estimated construction costs for the project are as follows:
1. Full street reconatmction $ 555,750
2. Partial street reconstruction $ 303,270
3. Mill and overlay $135,650
Percentages proposed to be assessed for sU~eet rehabilitation are consistent with
the policy followed under each of the prior street rehabilitation zones.
Type of Construction
Full Reconslmction
Partial Reconslx'uction
Mill and Overlay
Proposed Assessments Infrastmctqre Fund
$ 277,875 $ 277,875
$ 212,290 $ 90,980
$115,287 $ 20,363
All utility work done as part of the project will be paid for from the appropriate
utility fund.
ASSESSMENT:
Assessments will be in accordance with the City's Street Rehabilitation Ordinance
and past practice. Assessments can be based on a per foot basis or a parcel basis.
Following Zone 4 assessment policies, assessments would be on a Street and
Avenue parcel basis. A S~reet assessment would be at the developed rate for the
particular rehab s~rategy while Avenue assessments would be at approximately
1/3 of the street rate extending ~ block in either direction of the Avenue. This
assumes that all parcels benefit equnlly for the s~rategy in front of their property
or abutting it, in the case of the Avenue.
2001 IMPROVEMENT PROGRAM
COLUMBIA HEIGHTS, MINNESOTA
ESTIMATED ASSESSMENTS - PROJECT NO. 0102
ZONE 5 STREET REHABILITATION PROGRAM
(Section 26, T30N, R24W)
I. MILL & OVERLAY
Estimated Cost:
Assessable Cost:
$135,650
$115,300
Assessable Frontage
Street:
Avenue:
5444 LF
5263 LF
Estimated Cost pet Parcel
Street:
Avenue:
$
$
996.00
332.00
H. PARTIAL RECONSTRUCTION
Estimated Cost:
Assessable Cost:
$ 303,300
$ 212,300
Assessable Frontage
Strut:
Avenue:
6859 LF
329 LF
Estimated Cost per Parcel
Street:
Avenue:
$ 1,794.00
$ 598.00
HI. FULL RECONSTRUCTION
Estimated Cost:
Assessable Cost:
$ 555,750
$ 277,875
Assessable Frontage
Street:
Avenue:
4500 LF
0 LF
Estimated Cost per Parcel
Street:
Avenue:
$ 2,375.00
$ o.oo
]
]
]
II
//
11
I
IIt
III
tl
I1
11
II IIIIIIII IIII II
IIIIIIII I'
If lilllllllllll "'[ J
II
III
I III
Ill Jill t
1:11111111
II ~1111 11
L{,~IIIIItlII
IIZ
IIZ
IIZ
I1[
IIII II1[
IIIIIIII1[
'1111 I1[
II
III I[
III I[
If
:If
I[
II
I
II IIIII/,
]11
Illill
]111
111
City of Columbia Heights
FEASIBILITY REPORT
FOR
2001 STREET REHABILITATION
SEAL COAT IMPROVEMENTS
CITY PROJECT 0101
FEBRUARY, 2001
ENGINEERING DEPARTMENT
63 7 38th Avenue NE, Columbia Heights, MAr 55421
763-706-3700 · 763-706-3701 (Fax)
BITUMINOUS SEAL COAT IMPROVEMENTS
ZONE 5
COLUMBIA HEIGHTS, MINNESOTA
PROJECT NUMBER 0101
LOCATION:
All local bituminous streets in Zone 5 are included that are not scheduled for
street rehabilitation, except 41 st and 42"d Avenues which are programmed for
evaluation in Zone 6. These latter streets have been delayed for one year
because of the proposed construction at NEI. Zone 5 is the area between
University Avenue Service Drive and Central Avenue, from 44m Avenue to
48tb Avenue and between Qnincy Street and Central Avenue from 41st Avenue
to 44m Avenue.
This feasibility study includes an analysis of proposed bituminous street
patching and repair, and seal coat.
IMPROVEMENTS: Patching and Seal Coat of Street Surface, repair of Concrete Curb and Gutter,
Storm Sewer Improvements.
INITIATION:
City Council, as part of an ongoing bituminous street preservation strategy.
OWNERS
ABUTTING
AND
IMPACTED:
The location of each street is described below and shown on the attached
map. The total number of parcels is 683. This is comprised of 680 privately-
owned parcels and 3 city-owned parcels.
1. 4m Street
2. 5m Street
3. 6m Street
4. 7m Street
5. Washington Street
6. Madison Street
7. Monroe Street
8. 43rd Avenue
9. 45m Avenue
10. 46m Avenue
11. 46 ~ Avenue
12. 47th Avenue
13. 48m Avenue
14. 48m Avenue
44m Avenue to 48th Avenue
44m Avenue to 48th Avenue
46m Avenue to 48m Avenue
44m Avenue to 47tn Avenue
44m Avenue to 47m Avenue
44m Avenue to Cul-de-sac (north of 45m Avenue)
45m Avenue to 46m Avenue
Qnincy Street to Central Avenue
University Ave Service Dr to Monroe Street
Univenity Ave Service Dr to Monroe Street
Jefferson Street to Monroe Street
University Ave Service Dr to Jefferson Street
University Ave Service Dr to Washington Street
Jefferson Street to Monroe Street
ISSUES:
The City Council identified the need to preserve and maintain the existing
bituminous streets and extend the life of the pavement in good driving
condition.
FEASIBILITY:
SCHEDULE:
FINANCING:
ASSESSMENT:
The improvement as proposed is necessary, cost-effective, and technically
feasible. The project is recommended as proposed in the study. The
improvements, once completed, will be a benefit to the properties served.
Construction is scheduled to begin in the spring of 2001, with substantial
completion occurring in late summer.
Council receives draft Feasibility Report February 19
Council accepts Feasibility Report and orders Public Improvement Hearing February 26
Public Improvement Hearing end Council orders Public Improvement Project March 19
Council Approves Plans end Specifications, Authorizes Advertisement for Bids March 26
Bid Opening for Seal Coating May 3
Begin Construction - Bituminous Repairs (Force Account) May 7
Council Awards Seal Coating Conlract May 14
Begin Conslruction - Seal Coat August 7
Corntraction Completed September t 5
The estimated cost for the Seal Coating portion of the project is $133,591.25.
The estimated cost for the Storm Sewer improvements is $52,000, which will
be ~mded out of the City' s Storm Water Utility Fund.
The Seal Coating project will be 100% assessed on a Street and Avenue parcel
basis. Avenue assessments are 1/3 of the street rate extending ~ block in either
direction of the Avenue. This assumes that all parcels benefit equally for the
strategy in front of their property or abutting it, in the case of the Avenue. The
estimated unit cost assessment is $195.00 per SWeet parcel and $65 per ,lyehue
parcel.
DESCRIPTION OF WORK INVOLVED:
· Public Works Staff- provides bituminous street repairs and patching throughout the
Seal Coat project zone. Includes cutting and removal of deficient segments of slreet
section, milling of larger areas of deficient bituminous areas, and patching or paving
with new bituminous.
· Storm sewer Improvements - spot ripairs to deficient segments throughout the Seal
Coat project zone. Work includes removals, piping replacement, catch basin
replacement, casting replacements, and minor grade corrections.
· Concrete curb and gutter repairs - provide repairs to short segments of curb & gutter
due to damage or joint separation which impedes gutter flow.
· Application of Seal Coat (emulsion and cover aggregate) - Application of emulsion by
computer controlled mechanical sprayers immediately followed by spreading FA-3
modified granite as a cover aggregate. The road surface is finished by rolling with a
tire based roller for proper aggregate penetration and distribution.
2001 IMPROVEMENT PROGRAM
COLUMBIA HEIGHTS, MINNESOTA
ESTIMATED ASSESSMENTS - PROJECT 0101
ZONE 5 STREET SEAL COATING PROGRAM
(Sections 26 and 35, T30N, R24W)
Seal Coating:
Estimated Cost
Assessable Frontage
Street:
Avenue:
Estimated Cost per Parcel
Street:
Avenue:
$133,591
28,092 LF
38,032 LF
$195.00
$ 65.00
II
~ ,AONIfiD
uJ
IIt III1[
II IIIII [
11111[
I IIII [
II II1[
IIIII1[
t lllll[
I I[-
III II III I[
IIIt11111 I~
I IIIIIIII
II IIIIII1[
II II III1[
II FL"l I,,-
IIIIIIII/,
DIIII
It
ltllt 1111111 I~llt IIII I l~ltlllll tItLL!~I
I 111II11111111 IIII III1111111 IIf111t IIIIII II
I11tlI I IllLIIIItlII IIII Illtlt II1 LIIIIll II I1~1 IIII
"''''''
,~1 II I1111 I1 ILIlIII.., II
'1 II It 1~
tl ttl IIII1~t ""11 fl I II fFf]T~T
II II IIII
III It11-I1
II III
III
I IIF
IIII
IIIIII
IIIIII
IIIII
IIIIII
IIIII
IIIII
Background Information for City Council work session 3/5/2001
Subject: Library development (follow-up to Library Board/City Council work
session of 2/7/2001)
Chronology
Chronology for consideration of a new building for the Library
1997: The City of Columbia Heights would be hosting a visit from the
Minnesota Design Team in the spring of 1998. The Library Board had been participating
in long term planning for several years as ~ of the budgeting process. Becky and
Marsha were appointed to the Design Team Committee.
The Library Board discussed the possible use of the old Norwest Bank building on
Central as a library. Because of size and parking issues, the site was not pursued by
them.
Library administrative staff decided in late 1997 that possible future changes in library
services would require additional information regarding library usage. A survey
concerning library services and interest in a new building was compiled and scheduled to
be conducted during the fn'st par~ of 1998.
1998: Surveys were completed (see attachment A). 56.3% of those surveyed
would support a new library building. '
1999: Library Director was appointed to Space Needs Committee. A "concept
paper" was prepared for the Library' s inclusion in the Space Needs Study (see attachment
B). The resulting study' s findings concerning the Library (see attachment C) have been
used for a template in consideration of new consmac'don or remodeled space.
Mayor, City Manager, ACL Director, County Commissioner, CHPL Board President, and
CHPL Director met to discuss County/City ccoperation for a building. Tax costs
(increase/decrease) were considered a "wash." Debt service issue was discussed.
Consensus: County sees it as a political issue, City will not pursue unless at request of
Library Board, no overwhelming advantage to pursue at this time.
2000: Survey by Decision Resources identifies new library as public facility
supported by citizens for development of Central Avenue (see attachment D).
Board and Council consider former MarshaWs site in the Columbia Heights Mall as a
possible library. Because of expense, remodeling, and time issues, the site was not
pursued.
Board investigates setting up a foundation for the Library.
2001: Joint City Council/Library Board work session held on issue of new
library building.
INTRODUCTION
Columbia Heights Public Library sdminislnfion determined in hte 1997 that possible future changes in
library services required addilional information regarding Library usage. As a result, a series of surveys were
conducted during the first six months of 1998. The purpose of these surveys was to measure the public
usage of the Columbia Heights Public Library and to determine who uses the Library for what purposes, and
how often. In addition, we investigated the role technology played within the community and determined
how the community perceived Library staff and services.
METHODOLOGY
To accomplish the objectives, the Library sta~ prepared a total of four surveys. This particular survey
utilized telephone interviewing of a random sampling of 400 households. The samples were taken f~om
Columbia Heights property lax mils. Interviews were conducted over a three month period, beginning April
20, 1998, and eBding July 24, 1998.
A group of 14 voltmteers conducted i50 of the 400 interviews, and the remaining 150 samples were
interviewed by Community Resource Parmership, 8535 Edinbrook Crossing, Brooklyn Park. Interviewers
were instrocted to make three Call-backs to the same telephone number at varying times, but avoid the 5:30 -
6:30 P.M. dinner hour. Of the 400 surveys conducted, 256 or 64% responded, 72 or 18% refused the survey,
and 104 or 26% were not completed. We anticipated a maxhnum error range of _+ 3%.
CONCLUSIONS
Question: The Columbia Heights Public Library user, who are they?
64.6% of those surveyed are library card holders and 63.1% use this particular library with 40.8% using the
facility 1-3 times a year. The majority (66%) are female, while 32.5% are male. Respondents age 45-64
(37.4%) comprised the largest segment of users, but ages were split nearly in thirds, with 27.7% age 2444
and 28.9% ages 65 and over. Thus, the typical Columbia Heights Public Library user is:
e/ASe s4.s ush the 1-3 a
Question: How does the user perceive the service and staff at Columbia Heights Public Library?
86. 1% of the Library users found Library staff courteous and helpful (79.2% for the Children's Department).
81.5% of respondents felt the staff was knowledgeble (79~.% for children). 92.3% (71.7% for children)
found the information they needed at the library.
LLibrary users consider the staff courteous;2;lpful, imowlodgeable and find the information they
need at the Columbia Heights Public Lib .
Question: What type of~ader does this Library service?
20.4% prefer paperbacks while 27.2% read hardcover materials and a small percentage 5.3% read all
formats. The majority 53.4% were read to as ehildren (20.4% were not) and 61.1% read daily for pleasure.
Slightly less (50%) read 14 books each month, and 53.9% would like more time to read.
The Library user prefers lardcovers, and reads 14 books each month.
Question: What role does technology play in the users' information noeds?
40.3% of respondcnts have computers and 17% of those computer users knew that they could dial up the
Libraxy. However, only 28.2% had ever used the Internet and only 4.4% had ever actually accessed the
Library on-line.
LThe Library user does not utilize the library via computer access.
Question: Does the COmmUnity support a new facility for Library seTvices?
56.3% of those surveyed would support a new public library building, 88.5% found the current Library
service hours convenient and 94.6% found the current location convenient.
LOver half of those surveyed would like to see a new public library building
CITY OF COLUMBIA HEIGHTS
COLUMBIA HEIGHTS PUBLIC LIBRARY
Revisions: 6/3/99; 6/24/99; 7/8/99
"Document is intended as a draft conceptual statement end shoulC not be consuued as a written
plan for implementation. Intention is for building to be well-designed, attraclive, complementary
to surroundings, and functional."
MISSION STATEMENTS
City: "Our mission is to provide high quality public services. Services will be provided
in a fair, respectful and professional manner that effectively addresses changing citizen and
COmmXlBity needs in a riseally responsible and customer-friendly manner."
Library: "The Colmbia Heights Public Library will provxde flee access to informational
and recreational materials for the patrons in a barrier-free environment."
The Columbia Heights Public Library was built in stages. The original building on the comer lot
of 4orb Avenue NE end Jackson SXreet NE was erected in 1960. In 1965 the City obtained an
LSCA grant and a Civil Defense grant to build an addition to the existing facility. The two major
conslraction projects resulted in the existing floor plan which has been remodeled many times
since then to keep the facility up to code and funodonal.
The existing building contains 13,570 square feet of spa~ and houses a collection of
approximately 70,000 items. The collection is housed on two ~o~rs, with the juvenile area
occupying the lower level. The gate counts for 1998 numbered 134,400.
12,000 active borrowers generate a circulation of around 137,000
hours per week is covered by 9.85 full lime equivalents. About 2
answered annually.
LIBRARY SITE
items per year. Staffing for 60
$,000 reference questions are
Various sites have been dlacussed: 1.)former Marshall's store in Central Avenue Mall, 2.)area on
east side of Central currently occupied by Mady's Bowlin~ Alley, 3.)former Norwest Bank
building on Central, 4.)cunent site on 40~ Avenue with structure demolished, 5.)lot on the sox~h
side of Mill SU~et adjacent to Huset Park eXtentllnE past exislj~n~ hollses which' front onto 40~
Avenue, and 6.)Dr. Gary Good's office buildlnE! Of these, the site near Huset Park would place
the Library in close prO~imlty to the pOteIltial "campus" Of City OffiCeS and would offer the
possibility of drawing quantifies of bu-~ness from the park and Murzyn Hall. In an effort to
develop a community identifying element, Murzyn Hall has been suggested as a place with
historical significance ('~FPA building project) and sentimental attachments ~o the citizens of
Columbia Heights. The location of a coffee shop nearby and atlractive st~'tscaping down 40'~
Avenue to connect the Huset Park campus to the downtown retail area on Central would
complete the overall conceptual plan.
The Library Board of Trustees tins indicated that their first priority would be the site in the Huset
Park campus.
EXTERIOR ELEMENTS
I. Overview
The building should be of a compatible architecture and design to that of other bul]dings
in the "campus." Use of the hill which leads down into Huset Park and the view that would be
visible from the southeast should be utiliTed to take advantage of the natural light and the
aesthetics of the Park.' Two floors may be necessary to achieve the required number of square
feet, but all ADA requirements need to be met.
II. Area requirements
A. Building Envelope
I. All Cons~'uction to be done with long-lasting materials which require a
minimBrq Of mgl~ntennnee.
2. Windows to be standard sizes. [Non-custom)
3. Door and window frsmes to be metal.
4. Doors and windows to be recessed.
5. MaidmiTe use ofnA.~al light.
6. Roof to be minimum ]fie span of 20 years with no EPDM roofing.
s. Avoid fiat roof.
· b. Pitch (?), multi-levels (?).
B. Sj~-~-Exterior
1. Permanent sign on building; placement should take advantage of location.
2. Open/closed sign.
3. Clearly identify the Book Return.
4. Clesriy identify the h~ndicapped-accessible entrance.
5. Street numbers on all entrances visible from street.
C. SiteAmenfu'es
2. All exterior lighting to be adequate and on photocells end/or t4mers.
3. Bicycle rack for appro~ra-t~ly 20
4. Trsshsndsshcontslnersthatsrethefiandvandalresistsnt.
5. Li~edfiagpole.
6. Sidewalks planned for ezsy snow removal.
D. Parkin~ Lot
1. Handicapped ~3arld~ signage, and curb cuts.
2. Public parlcln~ minimum of spaces.
3. StafftM~flfln~: minim~l~ Of~P.,es.
E. Exterior Book Return
I. Visible from enum~e.
2. Unob~ac~ss.
3. Return should empty into a separate room with smoke alarm and one-hour fire
resistant walls.
PUBLIC ENTRANCE
I. Overview '
The public enu'ance should face the west if possible and should be placed to take
advantage of pal'king available in the nearby park facility lot. The entrance should include a
placpae reco_eni~ng the Silver Lake Mothen' Club and the current Board and City Council
(optional-donation?). Enmmc~ should be well lit
II. Area Requirements
A~ Enmmce and Lobby
1. Doors should be easily-operated (pound/use).
2. One automatic door.
3. Airlock entrance to lobby.
4. Public, coin-opera~d telephone a~ ADA level height.
5. 3M Tat~etape Book Security System at exit
6. Carpettile.
7. Directional signage.
8. Pamphlet rack.
9. Display case(?).
10. Public restrooms.
11. Diaper changing ar~s.
12. Acce~ble water fountain.
13. Interior book retin-n.
B. Possible Additions
1. Library store.
2. Coffee shop.
3. Columbia Heights history sectiovJarea/room?
a. Provision for local records/history items (paper)
b. City ~archives" for historical documents
PUBLIC CIRCULATION AREA
I. Overview
Central circulation for the cnti~ building would be preferable. Use ofpc's for check-out
functions will be required for the next upgrade of the automated circulation sys~n (TAOS) so
furniture will need to be appropriate for the required hardware.
II. Area Requiremeni~
A. Patron waiting lines.
B. Casual bench seating
C. Floor must withstand heavy foot traffic.
D. Visual sightlines.'
E. Telephone.
F. Requested items shelving.
G. 2-4Checklanes.
H. Ergonomic use of equipment.
I. Wire msts,~ment.
J. Electrical and computer wiring.
K. Space for forms, brochures, applications, etc.
IlL Equipment A. Circuialionterminsl~
B. Desensifi~ng equipment
C. Telephone.
D. Wands/lasers.
E. Receipt printers.
F. Desk height (27o29"), 30-36" wide.
C!:fr!,DREN'S SERVICES
I. Overview
In order to create a welcoming atmosphere the use of color, texture, and size is important
to consider. The intent is to not make the children' s department "too" juvenile, but rather to
create areas appropriate to the different age ~roups accommodated in the section. The use of an
and marketing techniques (i.e. face-out display shelving) should be investigated and integrated
wherever possible.
II. Area Requirements
A. Separate room for storytime and children's group functio~ (up to 35 children).
1. Room must have window.
B. Lockable storage for program-related materials.
C. Display areas.
D. Computers (catslog, Intemet, electronic resources, etc.); up to 8
E. Tables and chairs
1. Preschoolers.
2. Intermediate-aged children.
3. Teens.
F. Shelving:. steel, contrasting ead-paneis, low (pradominnteiy under 60" high; easies
48"; YA's 60"-72").
(}.Readingareas.
H. Paperback shelving, audio cassette shelving, mixed-media shelving, magazines.
1. Face-ou~ display areas.
1. Work stations:
I. Childnm's Librarian/h~nry Supex~isors
v. Desk height (27-29").
b. Computer.
c. Lateralfle~
e. Telephone.
2. Clerk-Typist H
a. Desk height (27-29").
b. Computer.
c. Lockable storage.
d. Colorprinter.
e. Concealed shelving. '
'f. Telephone.('/)
3. Aide/Pages
s. Desk height (27-29").
b. Tabletop work ar~a.
4. Circulation?7?
s~ Circulsfion~rminsls.
b. I)estms~"~n_~ equipment.
c. Telephone.
tL Wsnds/lssen.
f. Desk height (27-29"), 30-36" wide.
5. Discharge???
~ Reser~tlzinE equipment.
b. Book lrucks.
HI. Collection Size
A.
REFERENCE/INFORMATION SERVICES
I. Oven/iew
A user-~iendly space where the patron and librarian can meet in a barrier-free exchange.
Seating should be ergonomic and the Hghting should be adequa~ and not reflective off the
If. Area Requiremints A. Stand-up height (37-39").
B. Telephone.
C. Computer;, adequate electrical wiring and computer cabling.
D. Concealed wire management
E. Printer.
F. Ergonomic considerations.
G. Shelving for small book collection (revolving?).
H. Ready Reference.
I. Concealed, lockable storage.
HI. Collection Size
SI~LVING AREAS
I. Overview
Every attempt should be made to keep shelving at less than
in reference and quarto areas should be kept lower.
II. Area Requiremems
A. (Material, height, sbeff width, quantity, aisle width)
HI. Storage A. Magazines, newspapers, pampMets.
B. Stacks? Off-floor storage7?
IV. Collection Size A.
GENERAL SEATING REQUIREMENTS
Fumitore from the curerot building was purchased in phasea.-
Company. Buckstafffumiture is solid wood and built to last. Style.~'
accommodate trends. Staffshongly recommends the re-11se of all
owned by the Library and the continuation of adding appropriate
H. Area Requirements
A. Adult study seating:
1. Wheelchair accessible height and width; number
B. Lounge seating:
C. Computer work stations: sit-down stations, stand-,=
D. Index table seating:
E. Current magazines, newspapers, brochures.
MEETlNG ROOM
I. Overview
To be used for library prOgrsmminE; available to the public ,-t~.'
:.on. Accommodations for serving coffee and light snacks ouly. Room size to
to 100 people, divisible into two sections. Storage for tables, chairs, and
;TEMS
~ ROOM/BOARDROOM
specified.
:d for small groups (8-10) and Library Bosrd functions. Should have at least one
Cor supex%4on.
~ccommodate adequate staff for building size. Ergonomics should be considered
~eeds.
~ments
,lation workroom
Counter at stand-up height (37-39").
Floor covered with carpet tile.
Conveyor track or other internal delivery system.
Outside book return should be lo,~t__.ed sdjace~xt
Room for 2-3 book trucks (if central, will need double).
1-2 computer terminals.
Resensiti~ing equipment.
Delivery: outgoing and inoominE delivery billS.
Preshelv/ng.
9. Storage for supplies (limit??.); forms.
1. Telephone.
2. Staff mail boxes.
.ge room
work room and offices
· Carpeted areas.
· Work stations for staff.
· Common work space for one computer.
· . Two offices with doors.
'. Safe.
: lounge and facilities
· Lockers and coat room.
:. Table with four chairs.
~. 2 lounge chairs.
-. Kitchen to include a refrigerator, sink; microwave oven, cupboards
:. Ventilation.
~. Staff only restroom.
er/print room I
Documents used as sources:
1. Flaherty, Bey. Anoka County Library Rum River Ar~ Draft Building Program
Statement, 7/15/98.
2. Statldard$ for Minnesota Publi~ Libraries. Office of Library Development and
Servi~s, n.d.(19977).
3. Dahlgren, And~rs C. Publi~ Library Sl~e Needs: a plannln~ Ou~ine/1998~
W'ks~onsin Depax~nent of Publi~ InstnLetion, 1998.
LIBRARY
The Columbia Heights Public Library was built in, ases. The uriginal 60' x 40' building
on the comer lot of 40th Avenue NE and Jackson Street Was erated in 1960. In 1965 the City
obtained an LSCA grant and a Civil Defense grant to build a 52' x 90' adult readying room
addition plus an entry link and lower level to the west of the existing facility. The two major
construc~on projects resulted in the existing floor plan which has been remodeled many times since
then (including the installation of an elevator) to keep the facility up to code and functional.
The existing building contains 1:~,700 square feet of space and houses a collection of
approximately 70,000 items. The collection is housed on two floors, with the juvenile area
occupying the lower level. The gate counts fur 1998 numbered 104,400.
The 12,000 active borrowers generate a circulation of about 137,000 items per year.
8
Staffing for 60 hours per week is covered by 9. 5 full time equivalents. About 24,000 reference
questions are answered annually. .
The library collection has not grown si~ificantly in recent years, parfly because of the lack
of shelf space. Staff work areas are also inadequate and storage space is !ackingZ Due to the
building configuration, it is necess.t. ry to have two ciratladon desks, one on each level.
The building site has only 20 off-street. parking spaces for staff and visitors. Expansion at
the existing site would require acquisition of occupied structures and closure of alleys to provide
adequate parking and the building addition necessary to meet the space program.
Library space needs can be calcolatecl in several different ways. The following pages show
alternative methods which point to a gross area of 20,000 SF. The existing library is 13,700 SF.
-17-
'Alternate Methods for determining the appropriate
size for a Community Library
A. Library Buffdine Standard Methods that have been developed bv other States
Population
sq, ft./C~pita of ComrmmiW
Illinois 1.0 sq.ft./Capita 6,000 pop. I 6,000 SF
0.6 sq.frdCapita 150,000 pop. 90,000 SF
Alabama 0.7 sq.ft./Capita 2500 - 5,000 pop. 2,000 ' 3,500 SF
0.6 sq.ft./Capita 25 - 50,000 pop. 15 -30,000 SF
Kentucky 0.5 sq.fL/Capita to 10,000 pop. 5,000 SF
0.4 q.fuc ita 25.ooo 6- ,o.ooo sv
0.4 sq.ft./Capita 25 - 50,000 pop. 10 - 20,000 SF
0.3 sq.ft~apita 50 - IO0,OO0 pop. 20 - 30,000 SF
Wyoming 1.5' sq.ft./C~pita up to 2,500 mop. 3,750 SF
.75 sq.ft./Capita 25 - 50,000 pop. 20,000 - 40,000 SF
Average of above methods: 25,000 - 50,000 mop.; use 0.6 to 0.75 sq. ft./capit~
Therefore, in 2020 Columbia Heights @ 25,000 pop. x .6 sq.fi./capita -- 15,000 sq.~. library
x.75 sq.~Jcapita = 18,750 sq.~. library
B. VSC Formula Method '
Volumes, Seating, Circulation (V.S.C.) formula
(V. Projected vohmcs)/10) + (S. Projected seating x 40 sq.ft.) +
(C, Projected circulation/40 S.F.) = Combined floor area.
(V, 2.75 volumes per person)/10 vohmes/sq. ft. of bookstack area, (S. 5 seats/1000 population);
(C. 4 to 8 books checked out/person)
Sliding scale to determine volmne~ per person:
less than 10,000 pop.
10,000 - 35,000 mop.
35,000 - 65,000
00, poP'
65,000 - t 000 pop.
3.0 vohmes/capita
2.5 volumes/capita
2.0 volmnes/capita
13 volumes/capita
F. xn leforColumbiaHeifhts Libra - (V + S+C)
sq.~ required for the coBdon areas.
S. 5 seats/1000 population = 5 x 25 = 125 seats x 40 sq.ft/seat = 5.000 sq.~. required for
seating area,
C. 8 books checked out/person = 8 x 25,000 = 200,000 circulation + 40 sq.ft. --- S.000 sq.ft.
required for areas to service the needs of the library,
Therefore, a 15,000 sq~ to 20,000 sq.ft. library should be built for Columbia Heights..
These calculations assume a I level lib~. If the lilirary Ires 2 pp. blic floors, the square footage
would need to be inczeased to allow for stain, elevators and additional mechanical and electxical
spaces.
-18-
C. Space Program Method
~ T~pes of Libr~ Sp~e
1. Book Collection areas
2. User seating
3. Staff work arus
6. Non-assiBnable
I0 volumes/sq.ft,
5 seats/1000 pop. x 30 sq.ft to 40 sq.ft
# of workstation x 150 sq.ft. + ancillary = 200 sq.ft./FTE
varies per h'btwJ
sealing at I0 sq.ftJseat
213% - 25% of overall gross for mechanical, electrical,
maintenance, structure, and cormnon areas
25,000 pop (20_20),_COlumbia Heights
1. Collection
2. User seating
3. Staff work
4. Special use
5. Me~ing
6. Non-assignable
volumes @ 2.75/capita = 70,000 + 10
25xS=125x35sq.ft =
10FTEnow+2FTE: 12x200=
tech training & smdy/computer use ~;
150 seats x 10 s.fJseat
2(1% of gross
= 7,000 sq.ft.
4,375 sq.ft.
2,400 sq.ft.
L725 sq.ft.
1,500 sq.ft.
4.000 sq.ft.
20,000 sq.ft.
Conclusion.' A 20 year planning time frame would require a library with an average of 20, 000
sq.ft. depending on what services and programs the commtmity could support. · .
COLUMBIA HEIGHTS COMMUNITY LIBRARY
SPACE NEEDS SQUARE FOOT ANALYSIS
LIBRARY BUILDING
COMMON AREAS
· LOBBY
· MEETING ROOMS
EXISTING
BUILDING
(SQ. FT.)
500
1350
1850
I
I
I
I
LIBRARY PUBLIC SERVICES
· CIRCULATION DESK AREA
· INFO ! REF
· AV TECH TRAINING IN MEDIA
· TYPING / COMP. USE / STUDY
· TEEN AREA
· CHILDRENS AREA
· ADULT AREA (REF. & MAT.)
· TOILETS
:225
1000
150
50
300
2500
4375
250
8850
LIBRARY STAFF SUPPORT AREA
· OFFICES & WORK AREAS
· LOCKERS, LOUNGE, ETC.
· SUPPLY STORAGE
· TELECOM EQUIPMENT
o~ROOMS
· STAIRS / ELEVS / CORRIDOR
MAINT. / MECH. / ELEC. / EXT. WALLS
700
0
225
(IN WORK AREA)
300
1775
3000
TOTAL FOR LIBRARY(GFIO~SSQUAREFEET)
13700
PROPOSED
NEW BUILDING
(SO. FT.)
1000
1500
2500
600
1500
600
300
600
2800
5000
400
11800
2400
400
600
200
600
1500
5700
20000
-20-
Moderate support was also noted for "professional services."
"Retail opportunities" was desired most often by Precincts Four, Six, Seven and Eight residents,
"Nice restaurants" was indicated at a higher rate by city residents for over twenty years and
residents informed about the work of the Mayor and City Council.
To focus more speci~c~ly on types of redevelopment for the Downtown Area, residents were
instru~ed:
I would like to readyou a list ofdevdopments that
could be attntaed to the Downtown Area. For each ·
one, please tell me ~f you would strongly support the
Cuy pursuing that development, somewhat support,
somewhat oppose or strongO: oppose pursuing that
dtvdopmen~ lf you have no opinion, just say so ....
A list of thirteen types of development was then read:
police and public safety bulla~ng ?
A strong majority, 67%-22%, supported the development of a police and public safety building
Downtown:
STRONGLY SUPPORT ........................... 25%
SOMEWHAT SUPPORT .......................... 42~,4
SOMEWHAT OPPOSE ............................ 13%
STRONGLY OPPOSE .............................. 9%
DON'T KNOW/REFUSED ......................... 12%
Supporters tended to be eighteen to forty-four year olds and residents who have not contacted
- City Hall staff.. Opponents were more likely to be city residents for over twe/ny years, residents
informed about the work of the Mayor ana City Council end residents who have contacted City
library building ?
A similarly strong majority, 71%-20%, favored the development of a library building there:
STRONGLY SUPPORT ........................... 37%
SOMEWHAT SUPPORT .......................... 34%
SOMEWHAT OPPOSE ............................ 14%
STRONGLY OPPOSE ..............................
DO1NPT KNOW/REFUSED ......................... 10%
Opposition peaked among city residents for over twenty years and members ofhouseho!ds
containing seniors~
52
Baekgrotmd Information for City Council work session 3/5/2001
Subject: Library development (follow-up to Library Board/City Council work
session of 2/7/2001 )
Star/sacs
Per capita comparisons:
ACL COH
1998 $20.61 $2325 (+$2.64)
1999 $21.20 $25.00 (+$3.80)
2000 $22.09 $26.75 (+$4.66)
The County population has risen, and the City population has decreased.
Comparison of budget areas by percent for 1999:
ACL C0H
personnel 65.5% 71 2%
collection 14.6% 12.3%
operating 19.7% 16.3%
I obtained the following information fxom Terry Johnson, head of the Anoka County
Finance Depotmerit:
The operating versus capital levy for the library is separate in that the operating
levy is tied to the operating budget and the capital (or debt service) levy is tied
to the CIP (capital improvement plan). The two are added together to determine
the total library levy.
20 year General Obligation bonds were issued for the Rum River library. The
levy for the debt service is not shown separately on the tax statement.
I did a general comparison between COH and the Mississippi (MIS) branch of ACL
located in Ffidley:
MIS COH
population 23,950 18,714
visitors 114,877 94,813
reference 19,318 16,899
circulation 199,554 130,810
juvie programs43 278
attendance 2,476 9,017
adult programs0 26
attendance 0 308
hours open/week 59 60
employees (FTE) 7.44 9.38
collection 62,396 69,628
Anoka County Library does not have a Friends ~roup and does not provide adult
programming.
Qual'y
Com qunities
LEAGUE OF MINNESOTA CITIES
145 University Avenue West
St. Peul, MN 55103-2044
Phone: (651) 281-1200
Fax: (651) 281-1299
TDD: (651) 281-1290
www.lmnc.org
Minnesota Cities: Building Quality Communities
Zn Minnesota and across the nation, more and more people have grown cynical about their
govemment, questioning its effectiveness and doubting Its commitment to serving people. This
disengagement and apathy towards government weakens our representative democracy and
ultimately weakens our communities. The League of Minnesota Cities (LMC) and our memberS
also have become concerned about what some people think and say about dry
Many Minnesotans don~ think of city offidals as partners In serving ~elr communities. We
believe cities are the means to "community," and that dty government works in the interest of
the families and businesses who are members of our communities.
Zn response to these concerns, LMC has launched a communications effort called Building
4?ualty Commulliti~, of which 250 Minnesota cities are now partldpants.
This effort is an educaUonal campaign with a mindon
· Enhance the perception of Minnesota cities and city of T-~lals,
· Reinvigorate and increase clUzen involvement In city government, and
· Relnsffil a sense of pride in public service, inspiring young people to seek careers in dry
government.
Why shouM your dry partialpate in this elfGet?
· Greater understandiP~J among your dty's residents, businesses, community groups,
legislators, reporters and editors of how your city's efforts contribute to quality of life in
your community
· Increased dUzen partidpaUon in your dty's activities and discussions /4c
· Assistance from LHC in communicating this connection between what your dry does and
the quality of life in your community
How can you get Involved with BOO?
~/_____,e I~ the ~ resolution
· Visit the LMC web site for more information and ideas (www,lmnc.org)
· Talk with other community leaders in your city and discuss ways to work together
Working together, all cities can begin to build awareness that city government plays a crucial
role In the way citizens live, work and play - that their quality of life Is enhanced because of the
work of Minnesota dries. For mere information, visit our web site {www. lmnc.or91, or contact
Laura Petersen or Kayla Boettcher at LHC.
BQC FAQ Page 1 of 6
]Search Tools
Do you have questions about the Bu/lding Quality
Communities educational campaign? Many
fmluently asked questions and answers are listed
below. If you don't find an ant, vet to your question,
t
please oontsc Laura Petersea, BQC Coordinator,
at 65 1-2~5-4031 or lpeterse(~l~uc.org.
Table of Contents
]Quick Links
ilding
communitie
where .,.
What is Building (~Jality Communities and why
did the League of Minnesota Cities undertake this
effort?
What are key messages and how do I use them?
What research supports the key messages of this
effort?
What benefits would my city or clUzens get from
partialparing?
How can my city participate?
[lily
Is it easy to participate?
How are other cities partldpaUng?
How many cities participate?
Can I talk with other dty staff about this effort?
How much does this cost cities?
,.,,,,.,
wilt ia Build!he ~llty
COmmuniUes and~ dill the
League Of Mlnnelota ~itles yoUtt
involvem
undertake _this
people have cynical about tlgir l]~w..~rnment,
htlp://www,lrrmc.or~Jbqdfsq.cfn 2/15/01
BQC FAQ Page 2 of 6
commitment to serving people. Fewer people are
voting in elections, even those close to home. This
disengagement and apathy towards gove~ment
weakens our resentative democracy end
ultimately we~s our communities.
The League's Board of Directors also noticed
increas~n~.y nelative rhetoric about city government
and officmls by more and more I 'slators. State
policy leaders don't often think L~t~ity officials as
pm'mers in serving Minn~ota's citizens. And more
legislation is introduced that would decrease the
authority local elected officials have in building and
Two years ago, the Board unclenook a research
effort to find out how cilies are currently perceived,
how residents and key influencers, like legislators
and media, view their quality of life and how cities
can work together to reinvigorate participation and
pride in public service.
Called Building Quality Communities, the effort is
an educational campaign with a mission to:
Enhance the perception of Minnesota cities and
city officials.
Relnvtgorate and increase citizen Involvement In
city government.
Reinstill a sense of pride In public service,
Insplrlng young people to seek careers In city
government.
back to top
What are key message and how
do I usa them?
Key messages ate phra~. or words that rq~'e~nt
the main ideas an orgammion wants to express to
its audience. They form the fotmdati~ of a
communications pla~ They reinforca what your
audiences believe about the ]uues you hiahH~at, or
and work to chsmge their opinions.
Th= BQC key messages:
Cities...
... wor~ for safe neighborhoods
... create economic vitality
... provide opportunities for all dtizens
...value chtldren and families
huP://www-l-."c.ofS/Ixldfaq.cfm 2/15/01
BQC FAQ Page 3 of 6
...value children and families
... encourage citizen involvement In community
bulldtng
... foster pride In community
... work in the interest of citizens
.,. plan for the communlty's future
These key messages reflect the values and priorities
of Minnesota residents, legislators and other opinion
influenceB as found by our research ea~orts in 1999.
back to top
What remrch su~rtt the key
In April l~e~, the Bosrd hired ~e publ~ ~o~
~ of~ ~ H~ ~ ~ ~ f~ack
from legislators, media and citizerss, and to conduct
the necessary time-intensive research. It shouM be
noted that the research conducted was qualitative in
nature and has boca used to determine Lpneral
opinions regarding quality of life and c~ty
govmu-n~t. It is not intended to statistically
represent the entire state' s opinions on these issues.
Russell & Herder interviewed 20 key infiuencen,
which included lelidaton, relN}rten and editon~
and leaden of orgmdntioas that regularly work
with cities, such as tax groups, chambers of
commerce, and hoping and transportation groups.
The resesrchen also conducted ~ foeus groups
to hear how citizens view quality of life and what
"community" means to them. Two focus up
sessions were held in both of the cities of~le
Grove, a western suburb of Minneapolis, and in
Grand Rapids, a city of 8,S00 in northern Mirmesotn,
The research found that both citizens and key
gov~rameim provide. '~celly, th~ l~Sialators,
communities enjoy good or excellent quality of life
relative to other states. Safety is file meg oommon
and one ofthe most important aspects of quality of
life for this group. ~ iq~ asp~ts include job
opportuniti~ m:rmional ol~wtunifi~, and a
suing sense of community.
back to top
What benefits would my city or
hup://www !ranc.ot/oqdfaq.dm 2115/01
BQC FAQ Page 4 of 6
[see the Building Quality Communities Benefits
page for more information.]
back to top
!~ck to top
IS it easy to pa~?
The League's con~unicatiofi staffIres worked to
make parlicipatin[[ in Building Quality Communities
easy by helping aries use all the ways they
communicate with legislators, news organizations
and residents.
The Web site will feature articles, news releases, and
other tools for you to download The ~ also
hosts a Dfseussion Group for city staff from awund
the state to share ideas and communication
resources.
back to top
How are other due participating?
Cities throughout the state have been
communicating the work of city officials and how
citizens benefit for man]/yesrs, but Build',m~ Quality
Conunonities is a n~v, mienalve effort so highlight
andthehigh ualityoflifew=enjoyinMinnesom.
Lesrn what ~ cities are doing in the section
below and bon'ow their ideas.
BrooklyaParkisfeaturin BQCmes~gesintheir
newsletter and on their ~ site. The city also lms
set up a Ulble in the lobby full ofBQC inh'mgion
end other city ~on, have a b/tuner posted in
the council chsmbers, and :~ a &mble-l~e
advertisement in the Srooi/lyn P :SunPost
newspaper outlining the concept to. their residents.
BuFnsvfiJe Fan this article in the city's newsletter and
is submitting it to the local chamber of commewe's
newsletter.
hup://www.lmnc.org/bqc/faq.cfm 2/15/01
BQC FAQ Page 5 of 6
Drinking Water: Consumer Confidence Report for
2000 (you'll need Adobe Acrobat to view the report)
P!ymoue highlighted the city°s role in building
their quality community by spousoring a float in a
recent community parade. Photos show kids dressed
up in outfits ~ city roles, like a police
officer, firefighter, cit7 engineer, and others. The
float was decorated with three BQC posters.
St Cloud has wrapped the BQC effort into their
new Community IsSues departram. As part of their
efforts they've received excellent news coverage in
the St Cloud Times. They also sent out invitations
to residents to participate in a Volunteer Recognition
Open House last month.
St Paul Park ran an scl in their local p usin8 the
Days Celebration.
Wabasha City Ad~inism~tor Chad S ock runs a
regular colunto in the local newsp~lapeSrS.hr~e
incorporated the BQC logo and uses a key message
depending upon the theme of the story.
back to top
Sesreh ~l~°~ Database to find out if your city
or neighboring communities have siSned on
b~ktotop
Can Z talk with other city mff
about this efforft
The ~ hosts a DiMtalon Grou Lime. that
about efforts in their cities. It ~ allows us to
provide you with ~,~.,anication tools like draft
letters to the editor or press releases.
The first "e-mailing" went out in mid-November nmt
focused on the comin~ Truth in Taxation Hearings,
~ cities to pro. this exconent
oppo ty to g~t cidz~m involved in the
communiW's budget planning.
b~ktotop
How much does this clues?
htlp'.//www,lmnc.org/bqc/faq.cfin 2/15/01
BQC FAQ Page 6 of 6
The BQC education emnpaign is designed to be
implemented using existing city communications
avenues: the newsle~ers, press releases, Web pages,
cable shows end community events that cities
already produce or use. If s simply focusing efforts
by using the same key messa~ as other cities end
using the logo where ate. The logo is
available in either two-~lo~r or black and white
versions depending upon the resources and needs of
a city.
back to top
Do you have a uas~on not answered here?
Contact the B~a~'~g Quality Communities team.
car Raeo.rc.s I Advec~cy I mczr i Ha I Ubmry
Conferences I PubaksUone I Ottmr Se~kxs
Home I Site Features & TIps [ Web Site Policy I BQC I
Site Seam I 5tC Staff I What We Do I Press aooml
Advertising Rates I City Iqarketplace [ Links
PZ 8
ou:6Jt.281-12001 roll Fret: 1400-~2~-1122
Fa~: ~tl-2 1-1299 17DO: 6~1-181~1290
Commentt about the $lt~? Contact tl~ ~Febmtater
htrp:/~vww.lmnc.orS~c/faq.cfm
2/15/01
BQC Benefits Page 1 of 2
Q allty
coummunltles ~:,..~
Benefits of Building Quality
Communi_ti_e_._s.
Benefits to your City
Greater understanding among your clty's
residents, businesses, community groups,
legislators, reporters, and editors of how your
city's efforts contribute to quality of life in your
community.
Increased citizen partldpation In your clW's
activities and discussions, due to an enhanced
perception of the role of Hlnnesota city
governments and city offidals.
Assistance from LMC In communicating this
connection between what your dry does and
quality of life In your community - we plan for
this assistance to come In many forms over the
next two years, including:
· · video you can show on your local cable
access channel or at city events;
· camera-ready and electronic versions of the
Bulldtng Quality Communities logo (both
black and white and color versions);
· ttilkleg points for speaking to community
groups and schools;
· sample articles, press releases and
advertisements;
· facilitation of dtizen focus groups; and
· a catalog of items your dty can purchase that
incorporate the Building Quality Communities
Io9o with your city's name.
Benefits to all Minnesota CIties
· Working together, Minnesota cities can
proactively define themselves In a positive light,
rather than reacting to how legislators, the
media, and other groups Characterize us.
ht~p://www. lmnc.org/bqc/benefits.cfi~n 2/15/01
BQC Benefits Page 2 of 2
This statewide, graBroots effort gives cities
strength In numbers and one voice In
challenging negative perceptions and conveying
the massage that CIty governments are essential
to quality of life In Hlnnesota.
If we are successful In assodatlng city
governments with positive goals and essential
services, we believe we can gain greater
legislative cooperation and strengthen our
partnership In sarving our common constituents.
We also believe that Increased participation In
city government may rasult, as well as
decreased cynicism among young people.
Bu~ding Quality CommuitJe~.
!hckgFound I Ruearch I Benefits I Misdon I
Homo I le~ch lugbe I bclcground I
ReooorC~lFAQIllmdtl~lPremltoom
Conferencee I I~ubi~ I O!fssr ~
Home I S~e ~ & Tips I Web Site Po,cy 1 BQC I
Site Search I LMC Staff I What We Do I Press Rooml
Advertising Pates I C-k"y Marketplace I Unks
ComraeaU ab~t tire Site? Coatact the F/ebmastet
httP://www.lmnc-ori/bqc/ben~ts-c''era 2t15/01
Minnesota Cities:
Building Quality Communities
P~ this resolution at a city council meeting to make your city a participant of ~e
Building Quality Communities efforc.
~, the top values arid ~ of ci~lze~$ ifidude llfety~ farrd/y~ job oppo~jfii~$,
health, f~e well-being of children, and teowat:wal olWoftlllt~; and
Whereas, many of the services d~es provide directly enhance those cltXzen p/for/ties; and
Whereas, ~he connection between dty services and how ~ey benefit dUzen priorities and
concerns Is not always understood by citizens; and
Whereas, It Is one of ~ ~!ltles of clO/ offdab to ensure legtsMors, media and
clZfzens understand f~eir governments b~rough open and frequent cornmunica~on using
various avenues and means; and
Wl~ereas, It is important ~o encourage dtlzens m actively plrUclpam In city government,
to share ff~lr views, and to work in pafmwship with city olfldal$ ~o ensure that ~be
needs of t~e community am met,. and
undersZwn~ng of ~he cofinectlon between Hlnnesota~ high qualiZy of life and t~e services
prOvided by Hinnesoe dues, as well as in grea~r trust by ~$1n the efrorts of b~tr
do/go~nm~nC
C/ties. We hereby designate rin.~rt name a ~fe of J(2c mrq~ as ~e
city of ~ key contact for ~ eftbrt, and will inform l~e Ijegue of Minnesota
Cl~es of this design~lon.