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HomeMy WebLinkAboutFebruary 26, 2001 RegularCITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Please note,' City Hall Phone Numbers have changed. New numbers are,' Main Number (763) 706-3600; TDD (763) 706-3692 ADMIMSTRA TION February 23, 2001 Mt~Vor Gary L. Peterson Councilmembers Marlaine Szurek JuHenne kFyckoff Bruce NawrocM Robert A. Williams Cily Manager ~Falter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 26, 2001 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the February 12, 2001, regular City Council meeting as presented. 2) Establish Work Session Meeting Dates for March 5, 2001, Cancel the Joint Meeting with the School District on March 8 and set a new date of MOTION: Move to establish Work Session meeting date for Monday, March 5, 2001 at 7 p.m.; and to cancel the joint meeting with the School District on March 8 and set a new date of 3) Adopt Resolutions 2001-08 and 2001-09, being Resolutions calling for Zone 5 Public Improvement Hearing for Street Rehabilitation and Seal Coating MOTION: Move to waive the reading of Resolutions 2001-08 and 2001-09, there being ample copies available for the public. MOTION: Move to adopt Resolution No. 2001-08, being a Resolution calling for an Improvement Hearing for Zone 5 Street Rehabilitation, City Project 2001-02, on March 19, 2001. MOTION: Move to adopt Resolution No. 2001-09, being a Resolution calling for an Improvement Hearing for Zone 5 Street Seal Coating, City Project 2001-01, on March 19, 2001. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIM[NATE ON THE BASIS OF DISABILITY IN EMpLOyMENT OR THE PROVISION OF SERVICI~S EQUAL OppORTUNITY EMPLOYER City Council Agenda February 26, 2001 Page 2 of 3 4) Authorize agreement for document imaging system upgrade MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with PC Solutions for the purchase of SnapServer at a total cost not to exceed $3,700 plus sales tax. 5) Approve appointment of the 2001 Council Liaison to the Charter Commission MOTION: Move to appoint Robert A. Willjams as the 2001 Charter Commission Liaison. 6) Authorize County Payment for administration fees MOTION: Move to authorize payment of $15,837.06 for administering the 2000 Tax Increment Financing Laws of Minnesota, Truth in Taxation, and Special Assessments, with expenses being charged to the TIF Debt Services Fund and the General Fund. 7) Authorization to seek bids for 2001 Miscellaneous Concrete Replacement and Installation Project MOTION: Move to authorize staff to seek bids for the 2001 Miscellaneous Concrete Replacement and Installation Project. s) Authorization to seek bids for 2001 Street and Parking Lane Striping MOTION: Move to authorize staff to seek bids for the 2001 Street and Parking Lane Striping Contract. 9) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for February 26, 2001. 10) Approve Payment of Bills MOTION: Motion to pay the bills, as listed, out of the proper fund. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations B) Presentations C) Introduction of New Employees D) Recognition 6. PUBLIC HEARINGS A) Close the Public Hearing for Revocation/Suspension of Rental Housing License at 1133 45th Avenue NE MOTION: Move to close the Public Heating regarding the Revocation or Suspension of the Rental License held by Don Woods regarding rental property at 1133 45th Avenue NE in that the property is in compliance with the Residential Maintenance Code. B) Approve Resolution No. 2001-10, being a resolution adopting a Housing Program with respect to an Assisted-Living Senior Housing Project; granting preliminary approval for the issuance of Multifamily Housing Revenue Bonds to finance the proiect; and authorizing the reimbursement of expenditures made in anticipation of the issuance of such bonds. Attorney John Utley will be present to discuss the Resolution. MOTION: Move to approve Resolution NO. 2001-10, being a Resolution adopting a Housing Program with respect to an Assisted-Living Senior Housing Project; granting preliminary approval for the issuance of Multi family Housing Revenue Bonds to finance the project; and authorizing the reimbursement of expenditures made in anticipation of the issuance of such bonds. City Council Agenda February 26, 2001 Page 3 of 3 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions B) Bid Considerations C) Other Business 1) Approve Columbia Heights Transition Block LLC Amendment of Plat and Easement Establishing Overflow Drainage on NEI property MOTION: Move to approve the Amended plat for Northwestern 2na Addition upon the condition that the same identifiable drainage and utility easement would be recreated in a separate easement document approved by the City. 2) Approve Columbia Heights Transition Block amended easement Document # 597725 MOTION: Move to approve the Amendment of Easement Agreement for Document No. 597725 as presented in writing; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney 1, GENERAL COUNCIL COMMUNICATIONS A) Minutes of Boards and Commissions 1) Meeting of the January 16, 2001, Economic Development Authority 2) Meeting of the February 15, 2001 Telecommunications Commission 3) Meeting of the February 6, 2001 Library Board of Trustees 4) Meeting of the February 7, 2001 Library Board of Trustees/City Council Worksession 10. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURN1VIENT OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 12, 2001 CALL TO ORDER/OATH OF OFFICE/ROLL CALL The regular meeting of the City Council was called or order at 7:00 p.m. on Monday, February 12, 2001 in the City Council Chambers, City Hall, 590 40tn Avenue NE, Columbia Heights. Present: Mayor Peterson, Councilmembers Szurek, Wyckoff, Williams, and Nawrocki 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted afler the agenda preparation deadline.) Nawrocki announced the death of long time resident Doug Hill. Peterson also announced the passing of Ruth Graham, a resident that served on the Telecommunications Commission. 4. CONSENTAGENDA A) Motion by Nawrocki, second by Williams, to approve the Consent Agenda items as follows: 1) Minutes for Approval Motion to approve the minutes of the January 22, 2001, regular City Council meeting as presented. 2) Establish Work Session Meeting Date and Quarterly Joint School District Meeting Date Motion to establish a Work Session meeting date for Tuesday, February 20, 2001 at 5:00 p.m. in the City Hall ConferenCe Room 1, and to establish the Quarterly Joint Meeting with the School District on Thursday, March 8, 2001 at 5:30 p.m. at the High School Family Center. Walt Fehst, City Manager indicated the February 20th work session would be devoted to the Central Avenue construction project scheduled for this summer. 3) Authorize Agreement for City Newsletter Printing for 2001 Motion to enter into an agreement with Nystrom's Publishing for printing, publishing, and distributing the City newsletter based upon their proposal of an estimated yearly cost of $20,106.16 for four publications in 2001; and furthermore to authorize the Mayor and City Manager to enter in to an agreement for the same. 4) Authorize request of fees waived for the lst Annual "Taste ofCohmbia Heights'' Motion to waive all the Murzyn Hall rental fees for the 1st Annual "Taste of Columbia Heights". 5) Authorize Anoka County Joint Powers Agreement for SCORE Funds Motion to authorize Mayor and City Manager to enter into the 2001 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $54,963.31 available as reimbursement for eligible expenses. City Council Minutes February 12, 2001 Page 2 of 8 6) Adopt Resolution No. 2001-06A, being a Resolution authorizing BRW to make plan amendments to fight-of-way acquisition for Central Avenue and authorizing City Attomey to begin land acquisition for Central Avenue Street, Utility and Streetscaping Improvemants Motion to waive the reading of Resolution No. 2001-06A, there being ample copies available for the public. Motion to adopt Resolution No. 2001-06A, being a Resolution authorizing the engineering consultant BRW to make plan amendments and right-of-way easement documents related to land acquisition for City Project 1999-12, at a cost not to exceed $15,500 and authorizing the City Attorney to begin land acquisition for roadway and sidewalk purposes as required by Mn/DOT for City Project 1999-12, Central Avenue Street, Utility and Streetscaping Improvements. Fehst stated the plan amendment cost is not to exceed $15,500, and would authorize the City Attorney to acquire necessary land acquisitions for sidewalks and curbs. RESOLUTION NO. 2001-06A BEING A RESOLUTION AUTHORIZING THE ENGINEERING CONSULTANT BRW TO MAKE PLAN AMENDMENTS AND RIGHT-OF-WAY EASEMENT DOCUMENTS RELATED TO LAND ACQUISITION FOR CITY PROJECT 1999-12 AND AUTHORIZING THE CITY ATTORNEY TO BEGIN LAND ACQUISITION FOR ROADWAY AND SIDEWALK PURPOSES AS REQUIRED BY Mn/DOT FOR CITY PROJECT 1999-12, CENTRAL AVENUE STREET, UTILITY AND STREETSCAPING IMPROVEMENTS CITY PROJECT 1999-12 WHEREAS, a cooperative project with the Minnesota Department of Transportation is planned for Central t Avenue from 37 h to 43rd Avenues in 2001; WHEREAS, a portion of the roadway will be constructed outside the existing right-of-way, and WHEREAS, segments of the sidewalks will be constructed where easements do not exist NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: 1. The City's Engineering Department is hereby designated the Engineers for these improvements, and they shall prepare easement documents in accordance with Mn/DOT Standards, for the acquisitions indicated on the attached maps. The City Attorney is hereby authorized and directed to proceed with easement acquisitions through negotiations or condemnation. Passed this 12th day of February, 2001. Offered by: Nawrocki Seconded by: Williams ROll Call: All ayes Mayor GaryL. Peterson Patricia Muscovitz, Deputy City Clerk City Council Minutes February 12, 2001 Page 3 of 8 7) Adopt Resolution 2001-07, being a Resolution authorizing City Attorney to begin land fight-of-way acquisition process for 391h Avenue Motion to waive the reading of Resolution No. 2001-07, there being ample copies available for the public. Motion to adopt Resolution No. 2001-07, being a resolution authorizing the City Attomey to begin land acquisition for roadway purposes to realign the horizontal curve to meet Municipal State Aid standards on 391h Avenue between 5th Street and Jefferson Street. RESOLUTION NO. 2001-07 BEING A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO BEGIN LAND ACQUISITION FOR ROADWAY PURPOSES TO REALIGN THE HORIZONTAL CURVE TO MEET MUNICIPAL STATE AID STANDARDS ON 39TM AVENUE BETWEEN 5TM STREET AND JEFFERSON STREET CITY PROJECT 2001-05 WHEREAS, a Municipal State Aid Project is planned for 39th Avenue from 5th Street to Jefferson Street, WHEREAS, a portion of the roadway will be constructed outside the existing right-of-way, and WHEREAS, State Aid rules govern the design of State-Aid roadways, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: The City' s Engineering Department is hereby designated the Engineers for these improvements, and they shall prepare easement documents in accordance with Mn/DOT Standards, for the acquisitions indicated on the attached maps. The City Attomey is hereby authorized and directed to proceed with easement acquisitions through negotiations or condemnation. Dated this 12th day of February, 2001. Offered by: Nawrocki Seconded by: Williems Roll Call: All Ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk 8) Authorize Rejection of Current Bids Received and Authorize to obtain sealed bids for the 1967 Pirsch 1250 GPM Pureper Motion to authorize the Fire Department to reject any current bids received and Authorize the Fire Department to go out under sealed bids for the sale of the 1967 Pirsch 1250 GPM Pureper. Fehst stated that the one bid was received after the closing date and requested to re-bid through the League of MN Cities monthly magazine, trade journals, fire chiefs magazine, and to persons who have expressed interest in the past. City Council Minutes February 12, 2001 Page 4 of 8 9) Establish Heating Date regarding License Revocation or Suspension of Rental Properties at 1133 45th Avenue NE Motion to Establish a Heating Date of February 26, 2001 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Don Woods at 1133 45th Avenue NE. 10) Approve Rental Housing License Applications Motion to approve the items listed for rental housing license applications for February 12, 2001, in that they have met the requirements of the Housing Maintenance Code. 11) Approve License Applications Motion to approve the items as listed on the business license agenda for February 12, 2001. 12) Approve Payment of Bills Motion to pay the bills, as listed, out of the proper fund. Nawrocki stated that the City Newsletter distribution is sometimes missed in the area surrounding his home and requested enough copies be printed so all residents receive the mailing. He was glad the ~re pumper bidding will be opened again and publicized more. Nawrocla' again stated that he would like more information on rental properties prior to setting the hearings. He also presented an example of the City of Shoreview bill list, which he felt gives more details and would like to be provided with something similar. He discussed with Shoreview staff their efforts ten years ago to pass a bond issue, and had obtained information that went out to residents and the strategies they followed to inform citizens of the impact of such a facility. I'Vyckoff questioned the business license request for C.A.S. T at 4030 Central Avenue, as this work has taken a long time. Fehst stated the license would allow them to complete the work. They have been notified that they are beyond a reasonable timeperiod for construction. Work will now continue. Upon vote: All ayes. Motion carried. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1) Joyce Lamont Day Peterson stated that Dave HolmFen, of the Heights Theater, would have a recognition event for doyce Lamont, past personality of WCCO radio on Saturday, February 17, 2001. The Mayor read a proclamation declaring that day as doyce Lamont Day. s) c) D) Presentations Introduction of New Employees Recognition 1) David Meyer - years of service to the Columbia Heights Fire Department Charlie Thompson, Fire Chief, presented David Meyer a plaque for his years of service from August 1985 to June 2000. Meyer thanked the Council and complimented the Fire Fighters and the Chieffor their excellent work. Peterson thanked him for his service and stated how proud he was of him and the entire Fire Department. Szurek mentioned the compliment she receive about our Fire Fighters from a recent mutual aid fire, and also stated she is very proud of them all. Willjams voiced appreciation to all the Fire Fighters who came to this meeting to support Mr. Meyer. City Council Minutes February 12, 2001 Page 5 of 8 6. PUBLIC HEARINGS A) Public Heating for RevOcation/Suspension of Rental Housing License at 4640 & 4648 Polk Street. Mayor Peterson closed the hearing, in that the property is in compliance with the Residential Maintenance Code. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions B) Bid Considerations C) Other Business 1) Sister Cities Committee Contribution Request Fehst stated that on behalf of the Sister Cities Committee, Delores Strand, requested a contribution toward the National Sister Cities Conference. This is a one-time request. This committee promotes Columbia Heights nationally and internationally through their alliance with Lomianki, Poland. Delores Strand stated this is the tenth anniversary of the Columbia Heights committee. The International organization was established in the 1950 's. The committee has attended many local conferences, but never a national conference. She listed some things this committee has done for Lomianki including a $10,000 donation for a medical transportation van. She stated this contribution wouldgive recognition to those who work so hard for this committee. Strand stated the monthly Sister Cities committee meeting is tomorrow at 9:30 a.m., in the council chambers. Wyckoff questioned where the funds would come from. Fehst stated the Council Contingency fund would be used. Motion by Szurek, second by Wyckoff, to approve a contribution of $200.00 per person, up to four members, of the Sister City Committee, to attend the 10th Annual Sister Cities Conference in Atlanta, Georgia on July 25 to 28, 2001. Williams questioned if it was appropriate to use tax dollars for this purpose or would a private donation be more appropriate. Peterson stated this group works hard for a cause, which represents our City. Szurek referred to the City's Polish heritage and that residents are proud to have a sister city in Poland. Nawrocki commended Williams on behalf of his business promotion, which will donate funds raised to the Sister Cities Committee. Upon vote: All ayes. Motion carried. 2) Approve Columbia Heights Transition Block LLC Amendment of Plat and Easement Establishing Overflow Drainage on NEI property Peterson indicated that new information was received today on this item and additional time is required to review it. Keith Jans, Real Estate Equities, requested these two items be tabled to the next Council meeting. Motion by Szurek, second by Williams, to table consideration of the Amended plat for Northwestem 2nd Addition to February 26, 2001. City Council Minutes February 12, 2001 Page 6 of 8 Nawrocki questioned the changes that wereproposed for this meeting. Kevin Hansen, Public Works Director, indicated the request was to remove an easement from the original plat and to then prepare a separate easement agreement in written form. Hanson stated the size of the easement would not change. Upon Vote: All ayes. Motion carried. 3) Approve Columbia Heights Transition Block amended easement Document # 597725 Motion by Szurek, second by Williams, to table consideration of the Amendment of Easement Agreem~at for Document No. 597725. Upon vote: All ayes. Motion carried. dans reiterated that these changes are regarding wording. There is no disagreement. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items Fehst stated the Work Session of February 20th would be at 5.'OO p.m. in Conference Room, prior to the Economic Development Authority meeting. Discussion would center on the Central Avenue construction project. Other items to discuss, if time permits, or for the February 26 City Council meeting include: administrative expenses for TIF funds, PERA funds authorized to purchase a SUV for the Fire Department, lobbying funds regarding wine sales in grocery stores, and establishing the hearing date for the Zone 5 reconstruction. Fehst announced the DARE graduations are: Tuesday, February 13, 2001 at Valley View Elementary, with Senator Satveer Chaudhary as guest speaker, and Thursday, February 15, 2001 at Highland Elementary with Representative Barb Goodwin as guest speaker. The next scheduled Columbia Heights Landlord meeting will be Tuesday evening, February 13th' at Murzyn Hall. Williams indicated residents concerns and requests to not spend money on lobbying for the wine sales in grocery stores issue. Fehst stated there would be an open forum at the Fridley library, and the Heights Theatre with Senator Chaudhary and Representative Goodwin, allowing residents the opportunity to voice their opinion. Nawrocki suggested a breakfast meeting with our representatives to express our concerns on city subjects. Nawrocki questioned the bus stop bench on 37th Avenue and the shelter that was removed. He stated the bench and bus stop should be returned to the original spot. Hansen indicated the two property owners are not in favor of these items on their property. Bus stop and bench locations will be discussed in conjunction with road construction work on Central Avenue. This would be the time to address the types of benches allowed on Central Avenue. Nawrocla' felt the letter regarding the benches should be City Council Minutes February 12, 2001 Page 7 of 8 rescinded and the bench returned. Peterson stated the removal was a safety issue. Hanson stated the current ordinance allows removal due to a potential safety hazard, or if the exisang land owner is not in favor, and requests the removal in writing. Williams referred to complaints regarding bus service between Central and University. Wyckoff gave the history of this process, stating compromises were reached. She indicated bus service would increase this March. Hansen referred to complaints on litter that results from free newspaper stands. Wyckoff would like to see benches with advertising changed to seating that aesthetically matches the street renovation. Nawrocki questioned the increase in utility costs to the City. He has received complaints of City crews not sanding early enough following the storms last week. Hanson described theflooding following the rain and the water main break after the ice storm. Crews were not called out until 5:30 a.m. as a safety issue, following the previous long shifts worked. Nawrocki suggested offering to host a City/Township Meeting at Murzyn Hall. Fehst will check on this. The next such meeting is scheduled for March 29. Nawrocki questioned the legality of buying or selling property without written comment from the Planning and Zoning Commission. Hoe~ indicated the '~vlanning body" could be the commission or staff and the Council letters are considered this report. He requested copies of the reports for 4542 Washington, the properties on 42"d or 43rd Avenue, and 4101 Central Avenue. Nawrocki referred to the reallocation of Community Block Grant Funds for housing redevelopment at the last Council meeting. He indicated the City Charter requires a 4/5th majority vote on a budget amendment, and he felt this item comes under that category, and therefore, the vote should have failed. Hoeft stated this action only requested the CDBG funds be reallocated by Anoka County. This followed a resolution request in December of 2000. If Council chooses to void this action, the funds could come from the commercial redevelopment fund. Fehst spoke of discussions to use commercial redevelopment funds to buy properties on Central Avenue. He stated that over $400,000 would be available through the county for residential improvements. Nawrocki announced he would not be at the next City Council meeting or the first meeting in March. B) Report of the City Attorney - none 9. GENERAL COUNCIL CONI1MUNICATIONS A) Minutes of Boards and Commissions 1) Meeting of the Janumy 4, 2001, Public Library Board of Trustees 2) Meeting of the January 10, 2001, Human Services Commission 3) Meeting of the January 23, 2001, Public Library Board of Trustees Work Session 4) Meeting of the January 24, 2001, Park and Recreation Commission 5) Meeting of the January 18, 2001, Charter Commission 6) Special Meeting of the January 25, 2001 Charter Commission Peterson referred to the letter regarding snow removal He asked residents to be patient and to drive carefully, as City crews are working hard to keep up with the large amounts of snow and ice received. He stated that he was proud of our employees and the way they maintain our City streets. City Council Minutes February 12, 2001 Page 8 of 8 Wyckoff asked who was responsible for the sidewalk leaving Parkview Villa to Central Avenue. Fehst indicated that portion of sidewalk belongs to the Mall. Nawrocki requested that plows come closer to the curb next to mailboxes so mail delivery is not restricted. 10. CITIZENS FORUM Delores Strand, Sister Cities Committee representative, again thanked the Council for their financial support and the support of their organization. She stated the committee would be happy to give a report to Council following the conference. Wyckoff informed residents that Sunday, March 25tt~, will be the First Annual Taste of Columbia Heights, with samples from local restaurants, and a diversity forum put together by the School District highlighting approximately six different families sharing information and items from their culture. Peterson reminded everyone that Wednesday is Valentine's Day and suggested doing something nice for someone else, like a random act of kindness. Nawrocki referred to the promotion at the League Legislative Conference regarding cities building quality communities. There is a video promotion and sample resolution available. 11. ADJOURNMENT Adjourned 8:45 p.m. Patricia Muscovitz, Deputy City Clerk COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of.' February 26, 2001 AGENDA SECTION: Consent NO: t./~ 4..iz ITEM: Schedule meeting with local State officials on 3-5-01, Schedule Work Session meeting on 3-5-01, Cancel the Joint Meeting w/School District of 3-8-01 and reschedule for NO: ORIGINATING DEPARTMENT: CITY MANAGER BY: Walt Fehst DATE: CITY MANAGERS DATE: It is recommended that a meeting be scheduled for Monday, March 5, 2001 at 9:00 a.m. in the City Hall Conference Room 1 for an informational meeting with Senator Satveer Chaudhray and Representative Barb Goodwin. It is recommended that a Work Session meeting be scheduled for Monday, March 5, 2001 at 7:00 p.m. in the City Hall Conference Room 1. The City of Fridley would not be able to attend the Quarterly Joint Meeting with the School District on March 8m, so this meeting has been cancelled. This meeting has been rescheduled for beginning at p .m. at the Columbia Heights High School Family Center. A box ltmch will be served at this meeting. RECOMMENDED MOTION: Move to establish a meeting for Monday, March 5, 2001 at 9:00 a.m. in the City Hall Conference Room 1 for an informational meeting with Senator Satveer Chaudhray and Representative Barb Goodwin. Move to establish a Work Session meeting date for Monday, March 5, 2001 at 7:00 p.m. in the City Hall Conference Room 1. Move to cancel the Quarterly Joint Meeting with the School District on Thursday, March 8, 2001 and reschedule this meeting for at p.m. at the High School Family Center. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' 2/26/01 AGENDA SECTION: CONSENT ITEM: RESOLUTIONS 2001-08 AND 2001-09 CALLING FOR ZONE 5 PUBLIC IMPROVEMENT HEARING FOR STREET REHABILITATION AND SEAL COATING ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hartsen ~L~'2 DATE: 2/22/01 CITY MANAGER BY: J~/~ DATE: Background: Staff has been preparing preliminary plans and developing the Feasibility Report(s) for Zone 5 of the Annual Street Rehabilitation Program. Streets included in Zone 5 are located from University Avenue to Central Avenue, 44th Avenue to 48th Avenue end Quincy Street to Central Avenue, 41't Avenue to 44th Avenue. Analysis/Conclusions: Staff will present the Feasibility Reports which detail the scope of work for Street Rehabilitation in Zone 5 at the March 5th Work Session. Staff plans to meet with residents in Zone 5 on March 13th. To bold the Public Improvement Hearing on March 19th, and meet the time requirements set forth in State Statue (429), the Council needs to call for the hearing at tonight's meeting. Recommended Motion: M~vet~waivethereading~fRes~~uti~ns2~~~~~8and2~~~~~9~therebeingamp~ec~piesavailab~ef~r the public. Recommended Motion: Move to adopt Resolution No. 2001-08 being a Resolution calling for an Improvement Hearing for Zone 5 Street Rehabilitation, City Project 2001-02, on March 19, 2001. Recommended Motion: Move to adopt Resolution No. 2001-09 being a Resolution calling for en Improvement Heating for Zone 5 Street Seal Coating, City Project 2001-01, on March 19, 2001. KH:jb Attachment: Resolution(s) Project Maps COUNCIL ACTION: RESOLUTION NO. 2000-08 BEING A RESOLUTION CALLING FOR A PUBLIC IMPROVEMENT HEARING FOR ZONE 5 2001 STREET REHABILITATION IMPROVEMENTS WITH FULL RECONSTRUCTION, PARTIAL RECONSTRUCTION AND MILL AND OVERLAY WHEREAS, the City Council has adopted a Street Rehabilitation Program which divides the City into seven zones and WHEREAS, staff has been preparing preliminary plans and developing the Feasibility Report(s) for Zone 5 of the Annual SWeet Rehabilitation Program. (Streets included in Zone 5 are located from University Avenue to Central Avenue, 44th Avenue to 48® Avenue and Quincy Street to Central Avenue, 41st Avenue to 44th Avenue.) NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that a Public Hearing shall be held on such proposed improvements on the 19th day of March, 2001 in the Council Chambers located at 590 40th Avenue NE, at 7:00 p.m., and the City Manager shah give mailed and published notice of such hearing and improvement as required by law. Dated this 26th day of February, 2001. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: BY Mayor i~atricia Muscovitz, Deputy City Clerk RESOLUTION NO. 2000-09 BEI~G A RESOLUTION CALLING FOR A PUBLIC LMPHOVENIENT HEARING FOR ZONE 5 2001 STREET SEAL COAT WHEREAS, the City Council has adopted a Street Rehabilitation Program which divides the City into seven zones and, WHEREAS, staff has been preparing preliminary plato and developing the Feasibihty Report(s) for Zone 5 of the Annual Street Rehabilitation Program. (Streets included in Zone 5 are located from University Avenue to Central Avenue, 44m Avenue to 48m Avenue and Quincy Street to Central Avenue, 4Pt Avenue to 44th Avenue.) NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that a Public Hearing shall be held on such proposed improvements on the 19th day of March, 2001 in the Council Chambers located at 590 40m Avenue NE, at 7:00 p.m., and the City Manager shall give mailed and published notice of such heating and improvement as required by law. Dated this 26'h day of February, 2001. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: BY Mayor Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Council Meeting of: February 26, 2001 AGENDA SECTION: CONSENT NO: ITEM: DOCUMENT IMAGING SYSTEM UPGRADE ORIGINATING DEPT: FINANCE BY: WILLIAM ELRITE DATE: 02/14/2001 CITY MANAGER APPROVAL DATE: The City uses a document imaging system LaserFiche to store electronic copies of documents. The system provides City employees with fast access to documents, as well as long-term storage in accordance with retention schedule. This system of archiving documents in an optical image format rather than on microfilm was adopted several years ago and has proven to be very efficient. The document storage is provided by a network server and ajukebox with total storage capacity of 60 GB. Currently the system stores more than 380,000 pages of documents and is 90% full. According to IS Department estimates, the City document storage needs for 2001-2005 are 220 GB, which allows to store approx. 1.5 million pages. Therefore the additional storage capacity of 160 GB is required. The most cost-effective way to add the document storage capacity is to purchase a SnapServer, a dedicated storage network device by Quantum, Inc. It can be purchased through PC Solutions, the long-term vendor of lS products and services to the City, for $3,700 plus sales tax. Other alternatives would be either to upgrade the existing network server (approx.$12,000) or to purchase another jukebox (approx.$10,000). RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with PC Solutions for the purchase of SnapServer at a total cost not to exceed $3,700 plus sales tax. WE:aec COUNCIL ACTION: COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: February 26, 2001 AGENDA SECTION: NO: ITEM: NO: Appoint 2001 Council Liaison to the Charter Commission ORIGINATING DEPARTMENT: CITY MANAGER BY: Patty Muscovitz DATE: February 14, 2001 CITY MANAGER' S APPROVAL BY: b/~ff~ DATE: At the February 5m work session, Council members requested a liaison be appointed to the Charter Commission. Robert A. Williams offered to be this liaison. MOTION: Move to appoint Robert A. Williams as the 2001 Charter Commission liaison. COUNCIL ACTION: h:~2001 charte~iaison AGENDA SECTION: NO: ITEM: COUNTY EXPENSES NO: CITY COUNCIL LETTER MEETING OF: FEBRUARY 26, 2001 ORIGINATING DEPT: FINANCE CITY MANAGER APPROVAL Attached is an invoice from Anoka County for $15,837.06. Of this amount, $13,288.95 is the County's administration charge for administering the Tax Increment Financing Laws of Minnesota for the calendar year 2000 as it relates to the tax increment districts in Columbia Heights. By State statute, the County is allowed to charge the cities these expenses. This is the tenth year the County has charged this type of expense back to the cities. The City of Columbia Heights is required by law to pay these expenses. The following is a summary of the charges for the past ten years: Year Price/Parcel P~ce/D~t~ct Total 1991 $ 8.87 $352.74 $ 9,835.40 1992 8.92 339.25 9,813.45 1993 10.28 403.98 11,384.98 1994 10.97 429.44 11,691.10 1995 9.06 352.75 11,097.00 1996 8.51 335.00 10,933.77 1997 9.36 363.00 13,183.52 1998 9.48 340.00 11,422.64 1999 10.51 369.70 12,500.68 2000 11.35 377.15 13,288.95 In addition to the billing for T1F administration, they are continuing to bill for sending out the Truth in Taxation notices, $1,658.20, and Special Assessments billing, $889.91, for a total bill of $15,837.06. RECOMMENDED MOTION: Move to authorize payment of $15,837.06 for administering the 2000 Tax Increment Financing Laws of Minnesota, Truth in Taxation, and Special Assessments, with expenses being charged to the TIF Debt Services Fund and the General Fund. WE:sms 0102051COUNCIL Attachment COUNCIL ACTION: COUNTY OF ANOKA PROPERTY RECORDS AND TAXATION DIVISION GOVERNMENT CENTER · 2100 3RD AVENUE · ANOKA, MN 55303 FAX (6 t 2) 323-5421 Mr. Bill Elfite Finance Director City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 · Property Assessment · Property Records and Public Service · Property Tax Accounting and Research Janua~ 31,2001 Dear Mr. Elfire: I am herewith certifying your City's total expenses incurred by Anoka County in administering the Truth in Taxation Statutes, the Special Assessment Laws, and the Tax Increment Financing Laws of Minnesota for calendar year 2000. Below are listed the total amount for each and a grand total for your City. Please refer to the attached invoice for the breakdown of your charges. Truth in Taxation: Total: $1,658.20 Special Assessment: Total: $889,91 TIF: TOTAL AMOUNT DUE: Total: $13,288.95 $15,837.06 *Truth in Taxation: M.S. 275.065, Subd. 4, states that the cost for administering TNT is to be apportioned to the taxing jurisdictions on the basis of one-third allocated to the county, one-third allocated to the cities and towns and one-third allocated to school districts. The costs will be allocated back to the taxing districts in the proportion that their tax parcels bear to the total number of county parcels. The total cost for providing parcel specific notices to Anoka County residents was $76,554. The notice was mailed to 106,338 property owners, an average of $.72 per parcel. *Special Assessments: These expenses represent the recordkeeping and administrative functions performed by county staff as prescribed by M.S. 429.061. New special assessments were billed a setup charge at the rate of $55.00 per fund number issued and $.55 per parcel. Existing special assessments were biited a maintenance charge of $21.16 per fund numDer and $1.62 per parcel. *Tax Increment Financing {TIF): These expenses represent the recordkeeping and administrative functions performed by county staff prescribed by M.S. 469.174 - M.S. 469.179. Please remit the TOTAL AMOUNT DUE by February 9,2001, If you have any questions, please contact me at (763) 323-5435. Sincerely, Joan Flavin, Area Specialist Property Tax Accounting Enclosure \~ANIMAL\VOLI\DATA\PROPTAX~Share\TAXACCTG\INVCELTR.DOC Affirmative Action / Equal Opportunity Employer INVOICE TAXING JURISDICTION: CITY OF COLUMBIA HEIGHTS TRUTH IN TAXATION Parcel Count Total 6,910 $1,658.20 Total Due $1.658.20 Quantity 1 375 Quantity 1 375 SPECIAL ASSESSMENTS New Special Assessments Total Assessment Charge ($55/unit) $55.00 Parcel Charge ($.55/unit) $206.25 Total Existing Specials Total Assessment Charge ($21.16/unit) $21.16 Parcel Charge ($1.62/unit) $607.50 Total Total Special Assessment Charge $261.25 $628.66 $889.91 Quantity TIF ID TAX INCREMENT FINANCING (TIF) New Districts Base Cost Add. Time Total Quantity TIF ID Decertified Districts Decertification Charge Total Quantity TIFID District Maintenance Parcel Costs 533 A3 $6,049.55 5 C7 $56.75 261 C8 $2,962.35 5 K2 $56.75 42 M8 $476.70 4 N7 $45.40 53 P3 $601.55 2 P4 $22.70 Total Tax Increment Charge District Costs Total $377.15 $6,426.70 $377.15 $433.90 $377.15 $3,339.50 $377.15 $433.90 $377.15 $853.85 $377.15 $422.55 $377.15 $978.70 $377.15 $399.85 $13,2~8,95 TOTAL INVOICE AMOUNT I $15,837.06 I Please make check payable to ANOKA COUNTY and remit by FEBRUARY 9, 2001. Thank you. CITY COUNCIL LETTER Meeting of: 2/26/01 AGENDA SECTION: CONSENT AGENDA NO: ~ -~ ITEM: AUTHORIZATION TO SEEK BIDS FOR 2001 MISCELLANEOUS CONCRETE REPLACEMENT AND INSTALLATION PROJECT ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hartsen ~ ~ DATE: 2/22/01 ~ CITY MANAGER BY: DATE: The City has an annual program to replace miscellaneous concrete structures such as curb and gutter, sidewalk and street. The concrete replacement is budgeted for m the Public Works Department budgets, such as in the Water Fund, for repairs of damaged concrete caused by water main breaks or paid for with funds generated by projects such as special assessments for curb and gutter replacement in seal coat ereas Recommended Motion: Move to authorize staffto seekbids forthe2001 Miscellaneous Concrete Replacement and Installation Project. KH.'jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/26/01 AGENDA SECTION: CONSENT AGENDA NO: ITEM: AUTHORIZATION TO SEEK BIDS FOR 2001 STREET AND PARKING LANE STRIPING ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hartsen ~L~ DATE: 2/22/01 CITY MANAGER BY: DATE: The City has an annual program of street and parking lane sla-iping. Staff is requesting authorization to seek bids for the 2001 Street and Parking Lane Striping. Approximately 11% of the project ($750.00) is budgeted for in General Fund 101-43170-4000. The remaining 89% ($6,000.00) is budgeted for in the Municipal State Aid Maintenance Fund 212-43190-4000. Recommended Motion: Move to authorize staff to seek bids for the 2001 Street and Parking Lane Sh~iping Contract. KH:jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 26, 2001 AGENDA SECTION: ~0: ITEM: Business License Agenda NO: ORIGINATING DEPT.: License Department BY: Kathryn Pepin DATE: February 23, 2001 CITY MANAGER APPROVAL BY:~//~/~ BACKGROUND/ANALYSIS Attached is the business license agenda for the February 26, 2001 City Council meeting for the renewals for 2001. In addition, the Home and School Association for immaculate Conception Church has submitted an application for a beer and wine license for March 31, 2001 for a fundraising dinner they are holding at the school. Approval has been given by the Police Department of the applicant, Mary Pat Zwack,upon completion of the background check. At the top of the license agenda you will notice a phrase stating *"Signed Waiver Form Accompanied Application". This means that the data privacy form has been completed as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION Move to approve the items as listed on the business license agenda for for February 26, 2001 COUNCIL ACTION: License agenda To City Council February 26, 2001 *Signed Waiver Form Accompanied Application 2001 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS LICENSED AT FEES BUILDING OFFICAL *All Cities Sign & Crane, Inc. By Design Pasquale Fragale *Maher Inc.*R.J. Miller Plumbing Nordquist Sign Co. * Suburban Air 1861 Quebec Street 52330 Azalea Ave. 11919 Kentucky Ave. N. 834 N.E. 40 Ave. 312 W. :Lake St. 1290 B Osborne Rd. $50.00 50,00 50.00 50,00 50,00 50.00 TEMPORARY ON SALE BEER/WINE POLICE DEPT. 100.00 *Immaculate Conception Church 4030 Jackson St. N.E. March 31, 2001 F'i.iI,t:[> DESC:F;.::I:F:"r]:CH-i "'.rr, (":r)MM~ NT'T"( DEVE]...E)F:'ME],iT F'UND 'Z'(')""' AI'.P::Zf!(A C:!:::ItJNTY 2():'::; i::'ARK~T,::'U V:[:L.L,A NOF;ff'H · ".,r ~.t t h I ):)E:ViEL[d::q'fiE:N"r AtJ"rH 2()5 ~E;E:(:::T:[C}N :~':'::iS'.' S'f'ATI~}: A]:D MA!NTE:NANCE: 2t3 F:'Ai:;d<VIE:W VIL.L.A S(:]UTH :~::~::','.', ....~.-~ .... 'i"EL. EZVIS:[CH-t 2:35 F;:E:i,ITAL. H(]US:i:N(:.} 250 COL HC{fi..IT'.S AF:'TEF;: SCI..K]OL 265 CONF]:SCATED/'F:OF;.fi::'E]:"rE:I':. F:'F;ZCq::' ?';'0 DARI~E: F:'F;X],fE:CT 276 t E:NF'C}F;:C:E: BL, K GRANT . {::I{:::A~, L ::~;;:"[~} MIEDTi:;:(:}I,I:I:(:::'.E~} DS u{):::': STATE: AID C:(]NS'rRUC:T:I:[)N 4:i2 ::'AF"I:TAI.. :[MPROVEME:NT F:'ARKS h LF"' :[ t.. :': .f_y 60t? SE:WEF:~ i,.J'[' :[ I. :[ TY · ',()':'-:. c"rCfi:Ye, SIEWE:R LJ'T'IL!"I"Y ,509 1.. :i: 65:L WATEE:I:;: CONSTF;~UC"f:[C]N F',.,:.~D 6f.'3 STCq',M'! ::}FIdEF;: CC}I,tSTF;~UCT. F:'UI,ID 70! E:ENf'RAL ":%:."0 f'~ ' '~'~ ~ F:'F;C(::~E}ESS :i: NC-} E'84 - E:SCF;;O~ FLE:X BE:r. 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CITY COUNCIL LETTER Meeting of: February 26, 2001 AGENDA ORIGINATING CITY SECTION: ~_O//~ DEPARTMENT: Fire MANAGER NO: Z~/~~ ITEM: Close Hearing BY: Dana Alexon : Rental License Revocation NO: DATE: February 20, 2001 DATE: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Don Woods regarding rental property at 1133 45*h Avenue for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of February 26, 2001. The public heating on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Don Woods Regarding Rental Property at 1133 45th Avenue in that the Property is in Compliance with the Residential Maintenance Code. COUNCIL ACTION: KENNEDY & GRAVEN CHARTERED 200 South Sixth Street 470 Pillsbury Center, Minneapolis, MN 55402 612-337-9300 John Utley Voice: 612-337-9270 / Fax: (612) 337-9310 / E-mail: jutley~kennedy-graven.com MEMORANDUM TO: Walter Fehst City Manager City of Columbia Heights 590 - 40m Avenue NE Columbia Heights, Minnesota 55421-3878 FROM: RE: DATE: John U~ey City of Columbia Heights, Minnesota Housing Revenue Bonds (Crest View ONDC I Project) Series 2001 Monday, January 22, 2001 Pursuant to a resolution adopted on Monday, January 22, 2001, the City Council of the City of Columbia Heights, Minnesota (the "City"), will conduct a public hearing on Monday, February 26, on a proposal to: (i) issue revenue bonds of the City, designated as the Multifamily Housing Revenue Bonds (GNMA Collateralized Mortgage Loan - Crest View ONDC I Project) Series 2001 (the "Bonds"), in the original aggregate principal amount of $6,250,000, pursuant to the terms of an Indenture of Trust, to be dated as of April 1,2001, (the "Indenture"), between the Issuer end U.S. Bank Trust National Association, as trustee (the "Trustee"); (ii) loan the proceeds derived from the sale of the Bonds to Crest View ONDC I, a Minnesota nonprofit corporation (the "Borrower"), pursuant to the terms of a Financing Agreement, to be dated as of April 1, 2001 (the "Indenture"), between the City and the Borrower; and (iii) apply the proceeds of the loan to finance the acquisition, development, construction, and equipping by the Borrower of a fifty-unit multifamily housing development to be located at 900 - 42nd Avenue N.E., in the City of Columbia Heights, Minnesota, to be operated as an assisted-living facility for seniors (the "Project"). The public hearing is required by Minnesota Statutes, Chapter 462C, as amended (the "Act"), and particularly Section 462C.04, subdivision 2, of the Act, as a condition to the issuance of the Bonds. A public hearing is also required by Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), as a condition to issuing the Bonds as obligations the interest on which is not includable in gross income for federal income tax purposes. At the public hearing, any interested persons must be permitted an oppormmty to express their views (orally or in writing) on the proposed issuance of the Bonds and on the location and nature of the Project. After the public hearing, the City Council will consider a resolution with respect to the Bonds and the Project (the "Preliminary Resolution"). If adopted by the City Council, the Preliminary Resolution adopts a housing program required by the provisions of the Act, grants preliminary approval to the issuance of the Bonds, and authorizes the reimbursement of expenditures paid or incurred in anticipation of the issuance of the Bonds. If the Preliminary Resolution is adopted by the City Council, the parties will proceed to the preparation of the documentation with respect to the Bonds and the Project and will remm to the City Council at a future date for final authorization to issue the Bonds. CL162-018 (JU) 19230Sv.2 2 RESOLUTION NO. 2001-10 ADOPTING A HOUSING PROGRAM WITH RESPECT TO ASSISTED-LIVING SENIOR HOUSING PROJECT; GRANTING PRELIMINARY APPROVAL FOR THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS TO FINANCE THE PROJECT; AND AUTHORIZING THE REIMBURSEMENT OF EXPENDITURES MADE IN ANTICIPATION OF THE ISSUANCE OF SUCH BONDS WHEREAS, pursuant to the Minnesota Municipal Housing Act, Minnesota Statutes, Chapter 462C (the "Act"), the City of Columbia Heights, Minnesota (the "City') is authorized to cany out programs for the financing of a multifamily housing facility which is intended primarily for elderly persons; and WHEREAS, the Authority has prepared a housing program (the "Housing Program" or "Program"), a copy of which is attached hereto as Exhibit A, providing for the acquisition, construction and equipping by Crest View ONDC I, a Minnesota nonprofit corporation or Crestview Advanced Missions I, LLC, a Colorado limited liabilty company and a member of Crest View ONDC I) (the "Member") of a 50-unit assisted-living senior housing project, located at 900 - 42nd Avenue N. E. in the City (the '~roject"); and WHEREAS, the City has on this date conducted a public hearing on the Program, following publication of notice at least fitteen days prior to the date hereof, all in conformance with the requirements of the Acti and WHEREAS, the Housing Program was prepared and submitted to the Metropolitan Council for its review on February 1, 2001. The preparation of the Housing Program and the submission of the Housing Program to the Metropolitan Council are hereby ratified, contimed, and approved. A copy of the Housing Program is attached to this resolution and is hereby approved without amendment; and WHEREAS, the Program provides for the issuance by the City of up to $6,250,000 in revenue bonds to finance the acquisition and construction of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCiL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AS FOLLOWS: 1. The Program is hereby adopted in all respects. 2. The staff of the City is hereby authorized to do all other things and take all other actions as may be necessary or appropriate to carry out the Program in accordance with the Act and any other applicable laws and regulations. 3. The issuance of housing revenue bonds by the City (the '~!londs") pursuant to the Program is preliminarily approved subject to a final determination by the City that such issuance is in the best interest of the City and this Resolution shall not be deemed to obligate the City to issue such Bonds. 4. The City understands that the Borrower will pay directly or through the City any and all costs incurred by the City in connection with the Program, whether or not the Project is completed, and whether or not the Bonds are issued. 5. (a) The United States Department of the Treasury has promulgated final regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or a borrower from the City for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasm'y Regulations, Section 1.150-2) (the "Regulations") require that the City adopt a statement of official intent to reimburse an original expenditure not later than sixty days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within eighteen months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than three years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. (b) The City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Improvements from the proceeds of the Bonds in an estimated maximtun aggregate principal amount of $6,250,000 after the date of payment of all or a portion of the costs of the Improvements. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the Bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150- 2(j)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(1)(2) of the Regulations, or (iv) expenditnres in a "de minimus" amount (as defined in Section 1.150-2(1)(1) of the Regulations), no expenditures for the Project have been made by the Corporation more than sixty days before the date of adoption of this resolution. (c) Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower resc~rved, allocated on a long term-basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Project to be financed fi'om proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial cimumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. Passed this __ day of ,2001. Offered: Second: Roll Call Mayor Gary Peterson Patricia Muscovitz, Deputy City Clerk EXHIBIT A CITY OF COLUMBIA HEIGHTS, MINNESOTA PROGRAM FOR A MULTIFAMILY HOUSING DEVELOPMENT Pursuant to Minnesota Statutes, Chapter 462C (the "Act"), the City of Columbia Heights, Minnesota (the "City") is authorized m develop and administer programs to finance the acquisition and coasu'uction of multit~tmily housing developments under the circumstances and within the limitations set forth in the Act. Minnesota Statutes, Section 462C.07 provides that such programs for multifamily housing developments may be financed by re~,enue bonds issued by the City. The City has received a proposal that it approve a program providing for the acquisition. eonsu'uction and equipping of a 50-unit apartment complex 'kno~,n as Crestview on 42nd Assisted Living Project to provide assisted-living senior ap~ment rentals for persons 55 and older (the "Project") located at 900 -- 42''a Avenue N.E. in the City. The acquisition. constructton and equipping of the Project is to be funded through the issuance of up to $6,250,000 in revenue bonds to be issued by the C,ty (the ~'Bonds"). Crest View ONDC I, a Minnesota nonprotit corporation or Crestview Ad~aneed Missions 1, LLC, a Colorado limited liability company and a member of Crest Vrew ONDC 1) (the "Member"J, will own and operate the Project as a senior residemini rental project. The City, in establishing this multilhmily housing program (the "Program"), has considered the information contained in the City's comprehensi,,e plan. The Project x~ill be acquired and constructed in accordance with the requirements of Sulxlivisions I and 2 of Section 462C.05 of the Act. Section A. Dc~nitinO~- The tbllowing terms used in this Program shall have the following meanings, respectively: "Act" shall mean Minnesota Statutes, Section 462C.01, ct seq., as curremly in effect and as the same may be fwm time to time amended. "Assisted-living Senior Housing Unit" shall mean any one of the apartment units, each located in the Project. occupied by one Igrson or family, and containing complete living Ihcilities. "Bonds" shall mean the revenue bonds to be issued by the City. "City" shall mean the City of Columbia Heights, Minnesota. "Land" shall mean the real propeny upon which fhe Project is situated. "Owner" shall mean Crest View ONDC I, a Minnesota nonprofit corporaUon or Crestview Advanced Missions L LLC, a Colorado limited liability company and a member of Crest View ONDC I. "Program" shall mean this program for the financing of the Project pursuant to the Act. "Project" shall mean the resideotiai rental housing development consisting of 50 Assisted-Living Senior Housing Units to he acquired, constructed and equipped by the Owner. Section B, Program For Financing the Pmiect. It is proposed that the City establish this Program to provide financing for the acquisition and construction of the Project at a cost and upon such other terms and conditions as are set forth herein and as may be agreed upon in writing between the City, the initial purchaser of the Bonds ~nd th= Owner. The City expects to issue the Bonds as soon as the terms of the Bonds have been agreed upon by the City, the Owner and the initial purchaser of the Bonds. The proceeds of the Bonds will be loaned to the Owner to finance the acquisition, construction and equipping of the Assisted-Living Senior Housing Unils, to fired required reserves and to pay the costs of issuing the Bonds. It is expected that a trusxee will be appointed by the City to roonitor the construction of the Project and the payment of principal and interest on the Bonds. It is amicipated that the Bonds will have a maturity of approximately thirty years or less and will bear interest at ~t variable rate or at fixed rates consistent with the market at the time of tssuance. The City will hire no additional staff for the administration of the Program. insolaf as the City will be contracting with underwriters, legal counsel, bond counsel. the trustee, and others, all of whom will he reimbursed from bond proceeds and revenues generated by the Program. no administrative costs will he paid from the City's budget with respect to this Program, The Bonds will not be general obligation bonds of the City, but are to be paid only from properties pledged to the payment thereof, which ma~t include additional security such as additional collateral, insurance or a letter of credit_ Section C. Standards attd Requirements Relating. to the Financine of the Proiect PursUant to the Pmgrwm. The following standards and requirements shall apply with respect to the operation of the Project by the Owner pursuant to this Program: (l) Substantially all of the proceeds of the sale of the Bonds will be applied to the acquisition, construction and equipping of the Project and to the funding of appropriate reserves. The proceeds will be made available to the Owner pursuant to the terms of the Bond offering, which will include certain covenants to be made by the Owner to the City regarding the use of proceeds ~,nd the character and use of the Project. (2) The Owner, and any sub~quem owner of the Project, will no~ arbitrarily reject an application from a proposed tenant because of race, color. creed, religion, national origin, sex, marital status, or status with regard to public a~sisumce or disability. (3) The Project ~s designed primarily for rental to elderly persons. Thus, Section 462C.05, Subdivision 4 of the Act prod, ides that the limitations set forth in Section 462C .05, Subdivision 2 of the ACl are not applicable. Subsection D. Evidence of Compliance. The City may require from the Owner at or bethre the issuance of the I~onds, evidence satisthctory to the City of the ability and intention of the Owner to complete the acquisition and construction of the Project, and evidence satisfactory to the City of compliance with the standards and requirements of the City for the financing set Ibnh herein; and in connection therewith, the Ci~j or its representatives may inspect the relevant books and records of the Owner in order to confirm such ability, intention and compliance. In addition, the City may periodically require certification d-ore either the Owner or such other person deemed necessary concerning compliance with various aspects of this Progran~, Subsection E- Issuance of Bonds. To finance the Program authorized by this Section the City will by resolution authorize, issue and sell its revenue bonds ~n a maximum aggregate principal amount of $6,250.000. The Bonds will be issued pursuant to Section 402C.07, Subdivision I of the Act, and will be payable primarily tYom the re,~enues of the Program authorized by this Section. The costs of the Project. including costs of issuance of the Bonds and required reserve funds, ate presently expected to be in excess of the principal amount of the Bonds. It is expected that the Owner and its affiliates will contribute to the Project the difference belween the total costs of the Project and the principal amount of the Bonds available to finance the Project. The costs of the Project may change between the date of preparation of this program and the date of issuance of the Bonds. The Bonds are expected to be issued in March, 2001. Subsection F. Severability. The provisions of this Program are severable and if any of its provisions, sentences, clauses or paragraphs ~hall bc held unconstitutional, comtary ro statute, exceeding the autOnotify of the City or otherwise illegal or inoperative by any court of competent jurisdiction. the decision of such court shall not affect or impair any of the remaining provisions. S~bsection G. AmendmeaL The City shall not amend this Progrant, while Bonds authorized hereby are outstanding, to the detriment of the hoiders of such Bonds. Subsection H. State Ceiling. None of the state ceiling for private activity bonds, putsu~mt to Section 146 of the lmeroal Revenue Code of 1996, as amended, attd Chapter 474A of Minnesota Statutes, will be applied for with respect to the Bonds. CLIb2-OI8 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: February 26, 2001 AGENDA SECTION: NO: 7-C-~ I ITEM: Approve Amendment of Plat and Easement Establishing Overflow Drainage on NEI Property NO: CITY MANAGERS APPROVAL ORIGINATING DEPARTMENT: Community Development/City Attorney DATE: February 22, 2001 DATE: BACKGROUND/ANALYSIS: InDecemberof2000theCouncilapprovedthereplatoftheNEI property identified as Northwesteru Second Addition. The plat contained an identified drainage and utility easement representing an overflow area into the NEI parking lot. After further discussions with the developer and NEI, the request was made to remove that drainage and utility easement from the plat and recreate it in a separate recordable easement document. Attached is a copy of the Northwesteru Second Addition plat showing the affected area. This item was tabled at the February 12, 2001 Council meeting pending revision of concemed parties. Attached is a letter to Jim Hoefl from Michael Zalk, Attorney for Real Estate Equities and the amended Agreement and Declaration of Covenants. Item No. 2, pg. 2 is the description of the Stormwater Drainage Utility Easement. RECOMMENDATION: · Staff has reviewed the request from the developer and NEI College of Technology and recommends approval of the amendment to the plat subject to recreation of the drainage and utility easement in a separate recordable document satisfactory to the City. MOTION: Move to approve the Amended plat for Northwestern Second Addition upon the condition that the same identifiable drainage and utility easement would be recreated in a separate easement document approved by the City. COUNCIL ACTION: 02/21/2001 18:14 FAX 612 607 7100 OPPENHEIMER LAW FIRM ~002 OPPENHEIMER PI.~. VII, S.itc 3300 ~5 ~ue]~ Serenigh Sn~ct Orange Co~mq, Psris oppenheimer.corn Direct Dial; 612.607.7517 E-M.iI: MZalk@opp~rthelmcr,com VIA FAX and E-MAIL February 21, 2001 Jartics D. Hoe~ Barna Guzy & Stcffan Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Blvd. Coon Rapids, MN 55433 Re: NEI College of Technology Drainage Easement Dear Jim: As you know, on Febmasy 12, 2001, the Columbia Heights City Council tabled its reconsideration of the plat of Northwestern 2"4 Addition and the inil~al consideration of an amendment to Document No. 597725, which provides for a roadway easement and drainage easement on property owned by NEI College of Technology. The Council action came at our request to allow time to discuss with counsel to NEI College of Technology certain requested changes received that day to the drainage easement. Wc are enclosing for your review, in advance of the Councirs meeting on Febmanj 26, 2001, a revised drainage eas~mont, together with a marked copy showing changes to the version includ~l in the Coancil's packets for the February 12 meeting. The blackline indicates several changes, which, in summary: 1. Clarify that the drainage easement will go of record immediately following the recording of the plat of Northwestern 2nd Addition (see my correspondence of February 2, 2001 ) and the respective parcels owned by NEI and CHTB following the closing, 2. Attach the Drainage Area Map and Ponding Area Plan that have been prepared by Hedlund Engineering and approved by the City Engin~r. 3. Attach illusUativc drawings of the roadway and drainage easement areas. 02/21/2001 18:44 FAX 612 607 7100 OPPENHEIMER LAW FIRM ~003 OPPENHEIMEI~ James D. HocR February 21, 2001 Page 2 4. Caw/forward the language from the original easement with respect to the purpose of the roadway easement for southbound vehicular trafSc from Jackson Street. 5. Amplify the City's agreement for fumrc review (subject to the City's sole discretion) of plans and specifications for expanding the stormwater retention pond on Outlet B to replace the casement on the parking lot. 6. Clarify NErs agreement to maintain the drainage easement for stormwater drainage purposes. As to item 5 abovc, we refer in the easement itself to thc calculations with respect to stormwater storage capacity provided by the drainage easement (as shown on the Drainage Area Map) and express the understanding of the parties that an cxpansinn of the pond (subject to the City's approval of plans and specifications) as a replacement to the parking lot drainage area is both desirable and feasible. As to feasibility, Hedlund Engineering has agreed to prepare a letter to this effect, addressed to the City, which wc arc anticipating today and fill forward upon receipt, We look forward to your review of this draft, and arc ready to address any questions at your convenience, Very truly youn, MDZ:jc Enclosures CC: Michael D. Zalk Walt Fehst, City Manger Kevin Hanson, City Engineer Keith Jans Terrence Troy Chuck Dcttmann Robert Mitchell Amy Duraond TC3:730179 v0101,21/2001 AMENDMENT TO AGREEMENT AND DECLARATION OF COVENANTS THIS AMENDMENT TO AGREEMENT AND DECLARATION OF COVENANTS (the "Amendment") is made this day of February, 2001, by and between The City of Columbia Heights, Minnesota a municipal corporation under laws of the State of Minnesota (the "City") and NEt College of Technology, a nonprofit corporation under the laws of the State of Minnesota CNEI") and Columbia Heights Transition Block, LLC, a limited liability company under the laws of the State of Minnesota CCHTB'). WHEREAS, NEI is the fee owner of certain mat property located in Anoka County, Minnesota formerly described as Lot 1, Block 2, Northwestern Addition; and WHEREAS, NEI granted to the City drainage utility easements on certain portions of said Lot 1. Block 2, Northwestern Addition, and agreed to allow use of the driveway located on the west side of the existing structure by local Jackson Street residents to exit onto 41st Avenue Northeast and agreed to maintain the roadway easement immediately south of Jackson Street as evidenced by the Agreement and Declaration of Covenants dated September 8, 1982 and recorded in the Office of the Register of Deeds, Anoka County, Minnesota on September 17, 1982 as Document No. 597725 (the "Declaration"); and WHEREAS, said Lot 1. Block 2, Northwestern Addition, is included a replat of real property located in Anoka County, Minnesota, named and referred to herein as "Northwestern 2 Addition"; and WHEREAS, as of the date hereof, NE1 has conveyed certain property to CHTB, and following such conveyance, and the acquisition by CHTB from the City of certain additional real property located within Northwestern 2nd Addition, NEI now owns: Lot 1, Block 1. and Outlots A, C, E, and F, Northwestern 2"d Addition, Anoka County, Minnesota CNEI Property") and CHTB now owns: Lot 1, Block 2, Lot 1, Block 3, and Outlots B and D, Northwestern 2"a Addition, Anoka County, Minnesota CCHTB Property"); and WHEREAS, in connection with the development of the CHTB Property, CHTB has requested and the City has given approval to a stormwater drainage system for Northwestern 2nd Addition as shown on the "Columbia Heights Drainage Area Map" labeled C-1.41 and attached hereto as Exhibit "A" (the "Drainage Area Map"); and WHEREAS, pursuant to the plat of Northwestern 2''a Addition, Outlot B is to be used as a stormwater retention pond (the "Retention Pond") as shown on the '~Columbia Heights Redevelopment Ponding Area Plan" labeled C-1.42 and attached hereto as Exhibit "B" (the "Ponding Area Plan"); and WHEREAS, to provide for the stormwater drainage system, the City has required that the plat of Northwestern 2"0 Addition encumber Outlot C with a drainage and utility easement; and WHEREAS, the City and NEI desire to amend the Declaration to revise the grant of easement rights for the use of the driveway and to modify the grant of drainage utility easement rights; and WHEREAS, NEI desires the ability to remove the drainage utility easement from the location set forth pursuant to this Amendment by expanding. at its sole cost. the Retention Pond into Outlot C. NOW, THEREFORE, for valuable consideration, the receipt of which is hereby acknowledged, the City, NEt and CHTB do hereby agree to amend the Declaration as follows: l) Roadway Easement. The grant of rights to the City for use of the driveway located on the west side of the existing structure by local Jackson Street residents to exit onto 41st Avenue Northeast and requirement that NEI maintain the roadway easement immediately south of Jackson Street is deleted in its entirety from the Declaration and the following is substituted in its place: A) NEI hereby grants to the City an easement for access and roadway purposes over and across the following described real property (the "Roadway Easement Area"); A 20 foot wide strip, over and across Lot 1, Block 1, NORTHWESTERN 2nd ADDITION, Anoka County, Minnesota, the centerline of said strip is described as follows: Commencing at the southwest coroer of said Lot t; thence South 89 degrees 36 minutes 31 seconds East, assumed bearing along the south line of said Lot 1, a distance of 40.11 feet to the point of beginning of said centerline to be described; thence North 3 degrees 53 minutes 12 seconds West 89.18 feet; thence North 0 degrees 02 minutes 27 seconds East 233.93 feet; thence South 89 degrees 36 minutes 35 seconds East 95.01 feet to the west line of Jackson Street N.E. and there terminating. The Roadway Easement Area is depicted on Exhibit "C" attached. B) The Roadway Easement Area is for the use of southbound vehicular traffic exiting from Jackson Street only as and for an exit onto 41st Avenue N.E. c) NEI shall, at its sole cost and expense, maintain, repair or replace the driveway improvements located on the Roadway Easement Area in a condition which is suitable for driveway purposes. 2) Stormwater Drainage Utility Easement. The grant of the drainage utility easements in the Declaration is deleted in its entirety and the following is substituted in its place: A) NEI hereby grants to the City an easement for stormwater drainage over, across, under and through the following described real property (the "Stormwater Easement Area"): B) C) That part of Lot 1, Block 1, NORTHWESTERN 2nd ADDITION, Anoka Count)'. Minnesota described as follows: Commencing at the southeast corner of Outlot E. said NORTHWESTERN 2,d ADDITION; thence on an assumed bearing of South 0 degrees 23 minutes 22 seconds West along the east line of said Lot 1 a distance of 98.59 feet; thence South 51 degrees 21 minutes 16 seconds West 19.50 feet to the point of beginning of said property to be described; thence North 89 degrees 42 minutes 20 seconds West 48.85 feet; thence North 46 degrees 15 minutes 02 seconds West 104.80 feet: thence North 88 degrees 44 minutes 19 seconds West 65.72 feet; thence South 47 degrees 45 minutes 31 seconds West 68.04 feet; thence on a bearing of South 59.81 feet; thence South 45 degrees 56 minutes 49 seconds East 63.99 feet; thence on a bearing of East 65.70 i~et; thence North 54 degrees 56 minutes 21 seconds East 97.72 feet; thence South 89 degrees 42 minutes 20 seconds East 43.48 feet; thence northeasterly to the point of beginning; and That part of Lot 1, Block 1, NORTHWESTERN 2"a ADDITION, Anoka County. Minnesota lying easterly of the following described line: Commencing at the southeast corner of Outlot E, said NORTHWESTERN 2"a ADDITION; thence on an assumed bearing of South 00 degrees 23 minutes 22 seconds West along the east line of said Lot 1 a distance of 98.59 feet to the point of beginning of said line to be described; thence South 51 degrees 21 minutes 16 seconds West 24.07 feet; thence South 06 degrees 21 minutes 16 seconds West 104.40 feet to said east line of Lot I and there terminating. The Stormwater Easement Area is depicted on Exhibit "D" attached. The parties agree that the Stormwater Easement Area provides storage space for stormwater in addition to the stormwater Retention Pond on Outlot B, Northwestern 2"a Addition. Such additional stormwater storage space is necessary in the event of 100 year storms. The parties agree that it is desirable to replace the Stormwater Easement Area with a larger stormwater retention pond. The stormwater Retention Pond constructed on Outlot B. Northwestern 2 Addition, holds approximately 0.3 acre feet of stormwater. The Stormwater Easement Area holds approximately 0.7 acre feet of stormwater. Theretbre at the present time the total stormwater capacity of the portion of the Drainage Area Map flowing to said Outlot B is approximately 1.0 acre t~et. If the Retention Pond on Outlot B is expanded westerly, and a new larger stormwater retention pond of sufficient size is constructed on Outlots B and C together, the stormwater retention area would increase from approximately 1.0 acre l~et as it now exists. Therefore. the parties find that it is fusible to replace the Stormwater Easement Area on Lot 1, Block 1, Northwestern 2"a Additiom with a new enlarged stormwater retention pond utilizing the areas in both Outlots B and C. Northwestern 2''a Addition. All construction plans and specifications for retention pond expansion into said Outlot C shall be submitted by NEI to the City in a form requested or required by the City, and shall be subject to the approval of the City in its sole and reasonable discretion. Such plans shall specify in detail the necessary terms and conditions to replace the Stormwater Easement Area on Lot 1, Block 1. Northwestern 2 Addition. with an enlarged stormwater retention pond on Outlots B and C combined. Northwestern 2''a Addition. All work shall be at the sole cost and expense of NEI. D) The City and CHTB agree that if Outlot C, Northwestern 2''d Addition. is excavated and a Stormwater Retention Pond is created thereon pursuant to the above, then the Stormwater Easement Area on Lbt 1, Block 1. Northwestern 2"'s Addition. is no longer needed. Upon the completion of the work. the City and CHBT shall release Lot 1, Block 1, Northwestern 2nd Addition. fi'om the burden of the stormwater Easement Area hcreinabove granted. E) In the event NEt so elects to construct the Retention Pond Expansion, NEt will comply with all governmental regulations and ordinances regarding parking requirements for the NEt real property. F) NEI shall be responsible for maintaining, at its cost, the Stormwater Easement Area at its existing location, or on Outlot C if it is relocated as provided above, in a condition suitable for stormwater drainage purposes. 3) The easements granted herein shall be perpetual and shall run with the land. 4) Except as specifically modified hereby, the Declaration shall continue in full force and effect, enforceable in accordance with its terms. 5) This Amendment to Agreement and Declaration of Covenants and each and every part hereof shall be binding upon the parties hemto, their heirs, representatives. successors and assigns and on future owners of the Premises and shall run with the land. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to Agreement and Declaration of Covenants to be executed as of the date and year first above written. (Signature Pages to Follow) 4 NEI COLLEGE OF TECHNOLOGY, Minnesota nonprofit corporation By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ) The foregoing instrument was acknowledged before me this __ day of February, 2001 by the of NEt COLLEGE OF TECHNOLOGY, a nonprofit corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public 5 THE CITY OF COLUMBIA HEIGHTS, MINNESOTA Minnesota municipal corporation By: Its: STATE OF MINNESOTA ) ) sso COUNTY OF ) The foregoing instrument was acknowledged before me this __. day of February, 2001 by the of THE CITY OF COLUMBIA HEIGHTS, MINNESOTA a municipal corporation under the laws of the State of Minnesota, on behalf of the corporation. Notary Public 6 COLUMBIA HEIGHTS TRANSITION BLOCK, LLC, a Minnesota limited liability company By: Its: STATE OF MINNESOTA ) COUNTY OF ) The foregoing instrument was acknowledged before me this day of February, 2001 by the of COLUMBIA HEIGHTS TRANSITION BLOCK, LLC, a limited liability company under the laws of the State of Minnesota, on behalf of the limited liability company. Notary Public THIS DOCUMENT WAS DRAFTED BY AND WHEN RECORDED RETURN TO: Oppenheimer Wolff & Donnelly LLP (ALD) Plaza VII 45 South Seventh Street, Suite 3300 Minneapolis, Minnesota 55402 73(1268 v02 02/22/20tll I I"1 I I t I / 82.~/01 1B:12 Feb. 8. HEOLUND ENGINEERJNG No.585? P. 2 e 1.1~T t AVEE..'~;,jE: N.=j. " 2001 12:IOPM HEDLUND ENGINEERING N0.5850 P. 5 EXHIBIT D NORTHWESTERN 2ND ADDr I .,i .,,I I ~1 j~ ~1 co,,: L_. I /, :.'.r:!,.,j.c.: N.[.;. /'"--k-,.,,,.:k,,,... Stormwater Easement Area !]-J". I; i;~i,' I L".~T ~ ,,m ~. I i. C} C: K :'-' ~ ~1 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: February 26, 2001 AGENDA SECTION: NO: 7-C-~ ~ ITEM: Approve Amended Easement Document No. 597725 NO: ORIGINATING DEPARTMENT: Community Development/City Attorney BY: Walt Fehst DATE: February 22, 2001 CITY MANAGERS APPROVAL BY: ~//~7/~a~ DATE: BACKGROUND/ANALYSIS: In 1982, the City of Columbia Heights, NEI College of Technology, and Independent School District No. 13 entered into agreements to establish roadway easements on property generally extending west of Jackson Street and through the parking lot south to 41 s,t Avenue and west of the NEI building. The easements were established for roadway and utility purposes (document numbers 596930, 328271, and 597725). Easement numbers 596930 and 328271 were previously amended and approved by Council in December 2000. Easement No. 597725 was not included at the time because a legal description for the relocation of the roadway easement was not available. Subsequently, the Amendment to Easement Agreement has been submitted to amend easement 597725 to change the location of the roadway easement. The Roadway Easement is Item No. I, pg. 2 of the Amendment to Agreement and Declaration of Covenants. This agreement is attached to item 7C2 of the Council packet. RECOMMENDATION: After review of the referenced document, staff recommends approval as presented. MOTION: Move to approve the Amendment of Easement Agreement for Document No. 597725 as presented in writing; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JANUARY 16, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Developmere Authority (EDA) was called to order by President Ruettimann at 6:31 p.m., Tuesday, January 16, 2001, in the Parkview Villa Community Room B, 965 40a' Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettlrnann~ Patricia Jindra, Gary Peterson, Julienne Wyckoff, Brace Nawrocki, and Bobby Williams Marlnine Szurek Walt Fehst, Executive Director Randy Schumacher, Community Development Assistant Tom Johnson, Police Chief Bill Elfire, Finance Director Artira Kottsick, ParkvieW Villa Housing Admiinslxator Shirley Barnes, CEO, Crest View Corporation ELECTION OF OFFICERS MOTION by Nawrocki, seconded by Wyckoff, for a unanimous vote of Robert Ruettimann, President; Pat Jindra, Vice President; Gary Peterson, Treasurer; Cheryl Bakken, Secretary ex-officio; William Elrite, Assistant Treasurer ex-officio; Randy Schumacher, Assistant Secretary ex-officio. All Ayes. MOTION CARRIED. President Vice President Treasurer Secretary Assistant Treasurer Assistant Secretary Robert Ruettimann Pat Jindra GaBs Peterson Cheryl Bakken, Community Development Secretary William Elrite, Finance Director/City Clerk Randy Schamacher, Acting Deputy Executive Director OATH OF OFFICE Walt Fehst, Executive Director, swore in Brace Nawrocki and Bobby Williams as the newly elected EDA Commissioners. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - Special meeting of December 11, 2000 and the regular meeting of December 19, 2000. Move to adopt the minutes of the December 11 special meeting and December 19, 2000 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement December, 2000 b. Payment of Bills December, 2000 MOTION by Jindra, seconded by Peterson, to approve Resolution 2001-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for December, 2000 and approving payment of bills for December, 2000. All Ayes. MOTION CARRIED. In discussion, Nawrocki stated that the Financial Report was very hard to understand. Bill Elrite, Finance Director will meet with Ruettimann to review and revise the EDA Financial Report. Economic Development Authority Minutes January 16, 2001 Page 2 of 4 Approval of Final Payment for Elevator Advison' Group, Inc. - Randy Schumacher. Schumacher requested approval of the final payment to Elevator Advisory Group, Inc. for the elevator modernization in the amount of $742.34 from fund 203-46331-3050. This exceeds the previously approved amount of $4,800 by $127.01 MOTION by Peterson, seconded by Nawrocki, to approve the Final Payment for the Elevator Modernization Project at Parkview Villa North to Elevator Advisory Group, Inc. in the total amount of $127.01 with funds to be appropriated from fund 203-46331-3050; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. In discussion, Wyckoff asked Anita Kottsick, Parkview Villa Housing Administrator, how the elevators were working and the length of the warranty. Kottsick responded that the elevators were working well and there will be a one (1) year warranty on the unit. REPORT OF THE MANAGEMENT COMPANY- Anita Kottsick, Parkview Villa Housing Administrator. Kottsick reported that the carpeting in the front entry and south elevator area has been replaced. These areas will be painted and new mats will be added. She stated the correct date when one of the north boilers went down was December 22, not January 22. The problem was a thermo coupler, which was replaced and within three hours all of the units involved had heat again. Kottsick will obtain a second bid to remodel apartment 106 into a handicap accessible aparlment. Ruettimann explained that apartments 106 and 103 need to be changed over to handicap accessible units. Nawrocki questioned how many units were required to be handicap accessible. Kottsick thought 6 units were required. Ruettimann asked staff to look for any old records to verify the number of handicap units necessary. Use of the new phone number began last week. It did, however, cause some problems. She stated the problems' were 1) The main number was not working; 2) Kottsick's second line didn't work; 3) Residents could not be reached by visitors at the front entrance; 4) Two of the elevators did not have working telephone numbers which Quest is working on. The phone problems were fixed last Friday, however, when the area codes changed on Sunday, the phone system went down again. She will continue to work with City staff and the phone company to insure that the problems get fixed as quickly as possible. Ruettimann questioned if the building security doors are still working. Kottsick responded that they are operational. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. One resident asked for clarification of a rumor about Parkview Villa closing in a year or two, and asked if residents would have a say in the renewal of the management contract Ruettimann stated the rumor about Parkview Villa was not true. Schumacher stated the Management Contract will be looked at for possible amendments and will be forwarded to the board before June 1,2001. Ruettimann asked staff to contact Barnes or Kottsick to obtain a copy of the survey sent to the residents last fall and a copy of the current management agreement for his review. He requested staff send out a resident survey in late January or early February so the EDA can review them at the February 20, 2001 meeting. Another resident asked if Crest View Management would be managing Parkview Villa and the new senior facility being built on Central Avenue. Ruettimarm explained that Crest View will own and manage the new senior assisted living facility. Parkview Villa is owned by the EDA, therefore, management is subject to EDA board discretion. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS Ruettimann recognized and congratulated William Cross and Theresa Byzewski as the newly elected President and Secretary of the Resident Council. PUBLIC HEARINGS - None. Economic Development Authority Minutes Janua~ 16, 2001 Page 3 of 4 ITEMS FOR CONSIDERATION A. Other Resolutions - None. B. Bid Considerations. 1) Parkview Villa Proximity Readers and Security Camera System- Walt Fehst. Fehst explained the history of the EDA purchasing a security system for Parkview Villa. Fehst reported that he and Tom Johnson, Chief of Police, visited a facility on January 10th to view a colored camera system. They passed around pictures taken by the camera to show how clear these cameras are. Johnson stated the past recorded incidents at Parkview Villa were: 6 in 1996, 15 in 1997, 9 in 1998, 1 in 1999, and 8 in the year 2000. Johnson stated the only difference between the proximity cards used at City Hall and the cards to be used at Parkview Villa would be that City staff has their pictures on them and Parkview Villas residents will have an ID number listed on theirs. Johnson wanted it noted that the cards will ohiy be u~ed for the building doors, not the tenant apartment doors. Elrite referred to the purchase of security cameras for the City Liquor stores, where the black and white pictures were of very poor quality. Faces were very hard to identify. Funds were not available to hire a consultant. Brace Vogelgesang ofTtans-Alarm, Inc. gave a history of his company, what products they made, and the quality of the products they sell. Vogelelgesang explained that the proposal includes installation of a phone modem that would be uploaded to the Police Department and print out a report indicating who came into the building, the time and date. It also covers a one (1) year warranty on the system. Their service department is open 24 hrs a day, seven days a week. The cameras take 6 pictures per minute and normal revisions to the system will be free. If the system should fail, there would be a passkey. The installation will take 4 to 5 weeks. The extra camera at Parkview Villa South will be installed after the ground thaws. A cameras life is approximately 8 to 9 years, and response time for repairs is one to two hours. Nawrocki questioned the cost of each proximity card, as it was not on the proposal. Vogalgasang stated the cards are $4.50 each. Following discussion, Vogelgesang agreed to include 250 cards, at no charge, to the proposal. Theresa Byzewski asked ffchildren of a resident could obtain a security card for emergency situations? Peterson stated additional cards could be made for that purpose, and deactivated if a problem arose. Ruettimarm stated this matter should be brought to the Residents Council for a decision. Williams requested that a 3 to 5 year contract be set up for maintenance of the systems. Vogelgesang stated that after the (1) one year warranty they will recommend the EDA purchase a 5 year maintenance contract. Ruettimann suggested the EDA approve the security package with the amendment that Trans-Alarm offer a reasonable maintenance contract. There was some discussion in regards to what type maintenance agreement to choose; the 24 hour/7 day a week, or the 12 hour/5 days a week. The general consensus was to have the agreement for 24 hours/7 days a week. Vogelgesang will draw up the agreement including that type of service plan and present it to the Executive Director and Police Chief for approval. MOTION by Peterson, seconded by Nawrocki, to award the proposal to install Security System Cameras and Proximity Readers to Trans-Alarm, Inc. based upon their proposal dated January 8, 2001 in the total amount of $42,073.33 of which two thirds to be paid from Parkview Villa North CIAP fund 203-46331-5180 and one third from Parkview Villa South Fund balance 213-46340-5180 with the amendment of an additional 250 Proximity Cards added to the proposal at no charge and subject to an acceptable Maintenance Contract; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. B. Other Business Economic Development Authority Minutes January 16, 2001 Page 4 of 4 ADMINISTRATIVE REPORTS A, Report of the Acting Deputy Executive Director- Randy Schttmacher. 1) Publicorp Seminar. Schumacher stated that the Publicorp Sentnat is a Tax Increment Financing Seminar held on February 1 and 2 of this year. He asked that any staff or Commissioners interested in attending contact him as registrations are due by Ianuary 22, 2001 B. Report of the Executive Director- Walt Fehst. Walt met today with Nick Skarich, Springsted Inc. in regards to refmancing the Capital Bonds from the purchase of Parkview Villa beginning in 2005. The rates have gone down to the point where it would be a substantial savings for the City to apply for the refinancing. Fehst explained thht the Bonds are in the City's name, therefore, this will have to be brought up before the City Council not the EDA, but felt that the Board should be aware of it. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, February 20, 2001 in Community Room B at Parkview Villa. ADJOURNMENT MOTION by lindra, seconded by Peterson, to adjourn the meeting at 8:31 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H: \E D Aminutes\ 1 - 16-2001 THE MINUTES OF THE TELECOMMUNICATIONS COMMISSION FROM THURSDAY, FEBRUARY 15, 2001 The meeting was called to order at 7:05 p.m. by Linda Magee due to the absence ofDermis Stroik. ROLL CALL: Commission Members: Bradley Peterson, Reuben Ruen, Ken Henke, Dan Swee, and Bob Buboltz Council Representative: Bruce Nawrocki CityRepresentative: LindaMagee AT&TBroadbandRep: Kathi Donnelly-Cohen Legal Counsel: Stephen Guzzetta Linda welcomed Bruce Nawrocki back to the Commission as the newly elected council liaison. APPROVAL OF MINUTES Motion by Bob Buboltz, seconded by Bradley Peterson, to approve the minutes from the meeting of November 16, 2000. All ayes. OLD BUSINESS A. Channel Check There were vertical line rolls through the picture on Library Channel 19. Programming has also been interrnittently disrupted according to the commission members. Reuben felt it was an amplifier problem somewhere along the line. Kathi will have this checked out. B. Correspondence Log and Complaint Follow Up. #140-Yund-A service tech was at the wrong address and mistakenly disconnected Mr. Yund's satellite service. His service was restored the following day and an apology was given. #141 -Levoir-Confused over bill. He was contacted, the billing was explained, he dropped premium package, and was given a $55 credit for confusion. #142-Hurley-Complained that she was treated rudely by customer service supervisor. She claims she was given the run around regarding the reason for an outage in her neighborhood. Her service has been restored and the problem is resolved. #143-LaPlant-Complained that service to neighbor's house is just above her garage and a more direct pole should have been used. The service was moved to other pole. #144-Johnson-Complained that he was unable to get through to customer service about reception problems. He was sent a letter explaining that a fiber optic line had inadvertently been cut that provided service to our area. Due to the large number of people affected, customer service lines were overloaded. C. Franchise Fee Analysis Report Steve reminded comission members that we started the audit on franchise fees approximately one year ago. Maplewood was used for the test market area for a one year period. There was an underpayment of $8,000 due to various reasons. AT & T disagrees with the findings and has asked for information used in the audit. They are in the process of preparing a response based on the information they received. A meeting will be called when the response is received and the various commissions/cities can decide on the action they wish to take at that time. He will keep the city informed regarding the status of this issue. TELECOMMLrNICATIONS MEETING MINUTES OF FEBRUARY 15, 2001 PAGE 2 Other Old Business There was no other old business. NEW BUSINESS A. Addition of Two Channels Effective January 5, 2001. Notice was received in December that two channels were being added to the digital basic package. National Geographic and Style will be added at no additional cost. B. Price Increase Effective February 1,2001 Notice was received January 2nd regarding price increases effective February 1, 2001. A copy of this notice was enclosed in the agenda packet. Since the city can only regulate price increases to the basic service tier, no action on this item can be taken. Kathi stated that another price increase will probably be implemented July pt. This increase will affect the Basic 1 tier and the commission will need to go through the approval process for that increase. C. Notice of Semi-Annual Proof of Performance Testing Scheduled for February Written notice was received that Proof of Performance Testing will be taking place in February. The testing process could cause some short interruptions of service on a few channels, but most subscribers will be unaware of it. D. Franchise Fees Received for 4t" Quarter, 2000 The franchise fee payment of $32,412.76 for 4th quarter 2000 was received. Franchise fees are being paid on high speed internet service at this time. However, pending the outcome of litigation regarding this issue, this practice could change. Everest Connection Corporation's Suspension of Franchising Discussions due to Possible Merger with Seren Innovations. Linda reminded everyone that in November, the council found Everest Connection Corp. legally, technically, and financially qualified to hold a franchise within our city and Wide Open West's application was put on temporary hold as requested. Since that time, Everest Connection Corp. has also put their request on hold as they are in negotiations for a possible merger with Seren Innovations. TELECOMMUNICATIONS COMMISSION MINUTES OF FEBRUARY 15, 2001 PAGE 3 REPORTS A. MACTA 2001 Legislative Recommendations Steve Guzzetta explained that Senator Kelly has submitted an administrative bill that does not meet with all of MACTA's goals and they are trying to decide whether to submit their own bill or try to amend Senator Kelly's. In MACTA's proposed bill, companies providing cable television services would have to apply to the MN Public Utilities Commission for a Certificate of Public Convenience and Necessity, just as telephone companies currently do. The MPUC would then take over the responsibility for examining a new entrant's legal, technical, and financial qualifications to build a system and conduct business in the state. The state would also be responsible for transfers of ownership and rate regulation. Other New Business Ken Henke reported that EMWIN is now available in the Twin Cities from some companies providing this digital service. EMWIN is a continuous weather service channel. Kathi responded that AT & T Broadband does not have any agreement for broadcasting this service at this time. Reuben stated that he had not received the e-mail addresses of the other commission members that he requested. Ken said he had received them and that he would forward them to Reuben. Reuben also reported that Metricore is in financial trouble according to an article he read recently. And he also shared that he now has AT & T telephone service and he is happy with the service thus far. Dan Swee asked about adding NASA programming to our line up. Kathi stated they would be happy to use one of our access channels to provide NASA programming. This is something the commission members will need to discuss and decide if they wish to move forward with that action. She stated that NASA could be programmed on Channel 15 Public Access, Channel 16 Govemment Access, Channel 18 Educational Access, or Channel 19 Library Access if they felt it appropriate. Channel 14 is now used as leased access space, and is not available for the NASA feed. Report of Commissioners Educational-Nothing to report Government- Nothing to report Library-Nothing to report Public-Nothing to report Report of AT & T Broadband- Kathi reviewed the channel line up, new charges, the telephone service reports, and the new digital packages being offered. She also reported that there have been a number of lay offs at AT & T in managerial positions, marketing department positions, and the local origination department has been eliminated. We are the only city to still have local origination support as part of our franchise requirements. TELECOMMUNICATIONS COMMISSION MINUTES OF FEBRUARY 15, 2001 PAGE 4 Report of the Cable Attorney Steve reported that Michael Powell has been named the new FCC Chair. He believes in market forces and competition. He dislikes regulation and takes a narrow view of the power the FCC should have over services provided in the telecommunications field. He also stated that Ness and Roth are leaving, so President Bush will need to appoint two new people to the commission. He further stated, that City Signal is taking on the Right of Way policies in Ohio. This is a case that may be decided by the FCC. And the open access issue is still being deliberated by the FCC. So far no action has been taken regarding this issue. He will keep the commission members informed of any action taken on these issues. Report of the Assistant to the City Manager Linda had nothing further to report. Motion by Ken Henke, seconded by Bob Buboltz, to adjourn the meeting at 8:00 pm. ,_~ectfully subm~Xed~0(~ ShelleyH~s Secretary All ayes. COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 6, 2001 The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were Patricia Sowada, Nancy Hoium, Catherine Vesley, Barbara Miller, Richard Hubbard, Julienne Wyckoff, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the January 4, 2001, meeting as mailed. It was moved, seconded, and passed to approve the minutes of the January 23, 2001, work session as mailed. The bill list of January 10, 2001, of final 2000 bills was reviewed. It was moved, seconded and passed that they be paid. The 2000 accounting was reviewed. The bill list of February 12, 2001, was reviewed. It was moved, seconded and passed that they also be paid. The accounting for 2001 was reviewed. Old Business: 1. Decision Resources report and videotape was reviewed by the Board. Statistical information was discussed. An update on personnel was given. Two people have been hired and have started their training schedule. Michelle Smith has been hired forthe Aide position and began working on January 31, 2001. Michael Brown has been hired to fill one of the vacant Page positions and began training on January 30, 2001. Further interviews were conducted last week for Page positions and a conditional offer has been made. It was moved, seconded, and passed to table discussion of the Capital Improvement Plan until the regular March Board Meeting. The Columbia Heights Public Library Technology Plan was submitted to the proper agency on January 24, 2001. The City version of the Annual Report has been turned in. Copies will be available for the Board next month. The State version of the Annual Report has been started. The Automation Contract is being updated. Obsolete language is being eliminated. Provisions are being made for changes that will occur when the current "dumb" terminals will be converted to PC workstations. The State Wide Borrowers contract has been submitted to the City Manager. It does not require City Council approval and can be submitted directly to the State by the Library Board. Review of the document is scheduled for next month. The memo from Marsha concerning American Girl programs was reviewed. New Business: 1. A $242.00 refund from McGraw Hill for Standard and Poor service charge was received. A donation from the estate of Esther Julesrud of $400.00 has been deposited into the Building Fund. Esther was a long time patron of the library and an acknowledgment has been sent. Along with the cable updates that are done weekly for the Library Channel, updates to the Library portion of the City web site are being submitted on a weekly basis also. Debra Patrin is once again a tax form volunteer for the Library. She comes in on Thursdays, and Saturdays to keep the tax forms filled and to help patrons locate forms. The Friends of the Library have been volunteering their time at the library to help straighten and to shelf read during our staff shortage. Their time is being recorded, and their assistance is greatly appreciated. Winter Reading Program packets and applications were distributed to the Board. The Programs began on January 29, and the theme this year is "Hot Reads for Cold Nights". 7. NSP has installed a remote read meter at the Library. 8. Crossover statistics were reviewed. The article that appeared in the Star Tribune concerning Wayzata's Library and the use ofTIF districts was reviewed. I0. Plans for the meeting between the City Council and the Library Board scheduled for February 7, were discussed. There being no further business the meeting was adjourned at 8:30 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights= services, programs, and activities. COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES/CITY COUNCIL WORKSESSION MINUTES February 7, 2001 The meeting was called to order by Chair; Barbara Miller at 7:04 p.m. Those present were Patricia Sowada, Barbara Miller, Nancy Hoium, Catherine Vesley, Richard Hubbard, Julienne Wyckoff, Bruce Nawrocki, Walt Fehst, Marlaine Szurek, Gary Peterson, Bobby Willjams, Marsha Tubbs, and Becky Loader. Three citizens were in the audience: Lisa Fisher, Sandy Manns, and Joyce Shellito. Becky Loader welcomed everyone to the meeting. Barbara Miller thanked everyone for coming and explained the objectives of the meeting. This will be a brainstorming session, and she requested that everyone keep to the subject. The meeting will adjourn at 9:00 p.m. City Manager, Walt Fehst, then made a few comments on how the meeting came about and asked those present to leave behind financial limitations for the time being and use this time to dream about what the library might become. Becky Loader presented a brief history of the Columbia Heights Library. The library started on December 14, 1928, and was in several locations prior to being moved to the present site on 40th and Jackson in 1960. The addition we are currently sitting in was added in 1965. Where do we go from here? A powerpoint slide presentation "Once upon a time..." was presented to break the ice. Several library buildings in the Twin City area were photographed from the exterior to give everyone examples of types of buildings and the pros and cons of the different bui Idings in relation to their location. Each library was photographed using the same criteria: signage, entrance, east side, west side, back, dock/delivery area, general site area, and mist. The following sites were reviewed: Washburn Library in Minneapolis, Linden Hills Library in Minneapolis, Roseville Library in Ramsey County, Shoreview Library in Ramsey County, Brookdale Library of Hennepin County, Rum Area Library of Anoka County. After the slide presentation the floor was opened for discussion: It was questioned why library sites for similar sized cities were not photographed. Columbia Heights Library is a unique City Library and does not have tomparables in the Twin City area. Given more time, sites and samples ~'om smaller communities in the out-state area could be photographed and compared. The examples were chosen because they are prototypes of a county office/library, campus with a community center, historic building, original construction on convened land, etc. Possible locations were discussed. Possibilities of an independent site versus a Community center site were debated. Mr. Willjams asked about the possibility of a joint effort with the Anoka County Library. Representatives of the City and the Board have met with County representatives and a joint effort was not determined to be advantageous for Columbia Heights. Mr. Nawrocki spoke about the financial aspects of joining the County, programming issues, and Capital expenses. He expressed his disappointment that during the slide program the interiors of the buildings were not photographed to show the number of volumes, technology or programming available. For this discussion participants were asked to limit their discussion to location, because this affects the type of building designed. The issues of types of interiors and possible programming will be reserved for future discussion. Julienne Wyckoffbrought up the need for a new City Hall, and the possibility of a combination City Hall/Library in one complex. Catherine Vesley asked the City Council what type of plan they had in place for phased redevelopment of the City. The information gathered from the Minnesota Design Team was discussed. The City has determined the areas from 37th to 42nd as part of redeveloping Central Avenue as per the Design Team efforts. The Board stated to the City Council their wishes to be a part of whatever plans are being pursued for the re- development of the City. Parking issues were discussed. Visibility issues were discussed. Possible joint ventures with commercial businesses were also discussed. Everyone spoke of the need for a plan, moving forward, and the need to listen to the community and positive actions. A concept must be developed and then sold to the community. Bruce Nawrocki questioned the roll of libraries in a changing technological world and whether or not to expand on the present location by using adjacent property. A space needs study has been conducted by the City. The City Council would like to discuss these issues at a work session and will respond back to the Board after March 5th. There being no further business the meeting was adjourned at 9:10 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, itsservices, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights 'services, programs, and activities. 2