HomeMy WebLinkAboutFebruary 5, 2001Work SessionCITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS~ MN 55421-31878 (612) 782-2800 TDD 782-2806
Please note.' Ciiy Hall Phone Numbers have changed. New numbers are.' Main Number (763) 706-3600; TDD (763) 706-3692
ADMINISTRATION
NOTICE OF COUNCIL WORK SESSION
Notice is hereby given that a work session
is to be held in the
CITY OF COLUMBIA HEIGHTS
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
FEBRUARY 5, 2001
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
Consent Items
1. PrintingofCityNewsletterbids
2. Award bid for 1967 Pirsch Fire Track
3. Anoka County Joint Powers Agreement SCORE Ftmds
4. Set work session date for Tuesday, February 20, at 5:00 p.m.
Mayor
Gary L Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. Williams
~ Manager
Wal~ F~hst
Discussion Items
1. Declaration of Hazardous Building - xxxx 6m Street NE
2. Request to waive Murzyn Hall fee for "Taste of Columbia Heights" festival
3. Request from Sister Cities Committee regarding trip to Atlanta
4. Architectural design guidelines for Central Avenue from 3Th to 42"a Avenues
5. Right-of-way acquisition process for 39$ Avenue
6. Right-of-way acquisition process for Central Avenue
7. Consider Charter Commission liaison - discussion
8. Update on discussion with Jim McComb for Market Feasibility Study - discussion
9. Date for joint meeting with the School District, and cities of Fridley and Hilltop - discussion
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary
at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
CITY COUNCIL LETYER
Meeting of: February 12, 2001
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: City Newsletter Printing Quotations for 2001
NO:
ORIGINATING DEPT.:
Recreation
CITY MANAGER
APPROV~.L
BY;~ 0 \
BACKGROUND: On January 8, 2001 the City Council authorized staff to obtain price quotes for printing and mailing the 2001
quarterly "Heights Happenings" city newsletters. Price quotes were requested from three printing companies. Attached are the two
price quotes that were received by the Recreation Department. The following table summarizes the two quotations:
Item
20-page newsletter
24-page newsletter
Postage on 10,037 newsletters
Halftones (photographs)
Total for four issues (24-page)
Nystrom's Publishing
Price Quote
$3,444.21 including tax
($3,461.25 in 2000)
$3,826.54 including tax
($3,843.58 in 2000)
approximately $1,200.00
$10.00 each
$20,106.16
Brooklyn Printing
Price Quote
$3774.14 including tax
$4,242.79 including tax
Approximately $1,200.00
$10.00 each
$21,771.16
Staff has been very pleased with the quality of newsletter published by Nysttom's Publishing, They have been very accommodating,
easy to work with, and are very familiar with the production process of our newsletter.
RECOMMENDED MOTION: Move to authorize Mayor and City Council to enter into an agreement with Nyslrom's Publishing for
printing, publishing, and distributing the City newsletter based upon their proposal of estimated yearly cost of $20,106.16 for four
publications in 2001.
COUNCIL ACTION:
Htshappn\CC-Newsletter0 1
Specifications for 2001 City Newsletter
Contact Person:
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights, MN 55421
Phone (763) 706-3730
Fax (763) 706-3731
Qualifications: Printing company must have two years of experience in the priming of
newsletters or similar projects.
2001 city newsletters to be published and mailed quarterly according to the following
schedule: Spring - February; Summer - May; Fall - August; Winter - November.
Printing specifications: * Primed using a sheet fed method (no web press priming)
* 60 lb. white 11" x 17" paper.
* Folded in half(to create an 8 1/2" x 1 I" booklet) with two staples in the center.
* Two ink print colors.
* Printing to include typed text, clip art and photographs.
* Printing on both sides of paper.
* 12,900 newsletters to be printed.
Price quotes should be submitted for newsletters of either 20 or 24 finished pages.
10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,853
newsletters to be delivered to John P. Murzyn Hall, 530 Mill St. NE, Columbia Heights,
MN 55421. If there are different costs for the mailing a 20 or 24 page newsletter (due to
different weights of the newsletter), these costs should be specified in the price quotes.
Copy for the newsletter will be prepared on Quark X-Press and will be submitted in hard
copy form. The primer will do color separation from the hard copy. Copy to be
submitted to primer approximately seven business days prior to scheduled mailing dates.
Additional cost for prinfmg oreside covers in three colors.
Additional cost for half tone photographs.
The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax;
delivery costs; and any other associated costs.
CITY COUNCIL LETTER
Meeting of: February 12, 2001
AGENDA
SECTION:
NO:
ITEM: Sale of 1967 Pirsch pumper
NO:
Background:
ORIGINATING
DEPARTMENT:
Fire
BY: Charles Thompson
DATE: January 31, 2001
CITY
MANAGER
APPROVAL
DATE~
In October, 2000, the City Council authorized the Fire Dep~uhaent to go out for sealed bids on a 1967
Pirsch fire pumper. The pumper is 33 years old and is no longer used in the Fire Department inventory.
The pumper was advertised in the LMC Newsletter and the City's official paper, the Focus. The
advertisement was also posted at City Hall.
The bid process closed with only one bid received from Robert (Bobby) A. Williams for $2,500.
Recommended motion: Move to Award the Bid for the sale of the 1967 Pirsch Fire Puntper Based on the
Bid Received from Robert A. Williams for $2,500; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same.
01-9
COUNCIL ACTION:
CITY COUNCIL LZTTZR
Meeting of February 12,2000
AGENDA SECTION: OTHER BUSINESS
NO:
ITEM: ANOKA COUNTY JPA SCORE FUNDS
NO:
ORIGINATING DEPARTMENT:
SPECIAB PROJECTS
BY: JEAN KUEHN
DATE: January 20, 2001
CITY MANAGER ' S
APPROVAL
DATE:
This Joint Powers Agreement issued by the County board, December 12,2000 (received
January 15)is meant to include all of 2001 calendar year. The County has been
assigned the full years allotment of SCORE funds from the State of Minnesota and
has issued these agreements in a more timely manner than in past years.
The 2001 Joint Powers Agreement with Anoka County entitles the City to apply for
funding for the residential recycling program and the City's recycling drop off
center as well as special collections of problem materials (ie., tires & oil
filters, fluorescents). The joint powers agreement further specifies that
Columbia Heights is entitled to receive reimbursements up to $54,963.31 for
eligible expenses specifically related to recycling and waste abatement
activities.
To receive these funds the City must submit substantiating data in semiannual
reports and abide by the State statutes regarding recyclable materials and mixed
municipal solid waste.
Staff has submitted the required reports for 2000 and has received the full amount
of the allotment per the previous joint powers agreement.
RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the
2001 Joint Powers Agreement with Anoka County to provide cooperation between the
City and the County in the implementation of the Residential Recycling Program and
to make funds of up to $54,963.31 available as reimbursement for eligible
expenses.
COUNCIL ACTION:
Anoka County Contract #2001-0010
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 12th day of December, 2000,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $801,191 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat.§ 115A.557
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goais
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
PURPOSE. The purpose of this Agreement is to provide for cooperation between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
TERM. The term of this Agreement is from January 1, 2001 through December 31,
2001, unless earlier terminated as provided herein.
3. DEFINITIONS.
"Problem material" shall have the meaning set forth in Minn. Stat.§ 115A.03,
subdivision 24a.
"Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
"Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat.§ 115A.552.
"Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
"Recyclable materials" means materials that are separated from' mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fiuorescent lamps, major appliances and vehicle batteries.
Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
"Yard waste" shall have u'~e meaning set forth in Minn. Stat.§ 115A.931.
PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of 1,637
tons of recyclable materials as established by the County. The Municipality shall ensure
that the recyclable materials collected are delivered to processors or end markets for
recycling.
a. The Municipal recycling program shall include the following componen',s:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
ii. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, roles and regulations.
iii. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaper; and
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County
will provide the Municipality with background material on the focused
recyclable material of the year.
iv. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 2000, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20, 2001 and January 20, 2002:
An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the numizr of cubic yards or tons of yard waste
2
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. fires and used oil, shall also be reported
separately.
Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20, 2001
and January 20, 2002. Costs not billed by January 20, 2002 will not be eligible for
funding. The invoices shall be paid in accordance with standard County procedures,
subject to the approval of the Anoka County Board of Commissioners.
ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
to the project maximum as computed below, which shall not exceed $54,963,31. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.73 per household for recycling activities only.
RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat.§ 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantifies of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
AUDIT. Pursuant to Minn. Stat.§ 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota, including
the Legislative Auditor or the State Auditor, access to the records of the Municipality at
reasonable hours, including all books, records, documents. and accounting procedures
and practices of the Municipality relevant to the subject matter of the Agreement, for
purposes of audit. In addition, the County shall have access to the project site(s), if any,
at reasonable hours.
10. GENERAL PROVISIONS.
In performing the provisions of this Agreement, both pardes agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement.
No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmative action so that applicants and employees are treated equally with
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department.
It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
4
12.
The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
PUBLICATION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, employees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
IN WITNESS WHEREOF, the parties hereunto set their hands as of the d,tes
first written above:
CITY OF COLUMBIA HEIGHTS
COUNTY OF ANOKA
By:
By:
Name: Dan Erhart, Chairman
Anoka County Board of Commissioners
Title:
Date:
Date:
ATTEST:
By:
Municipality's Clerk
Date:
Approved as to form and legality:
John "Jay" McLinden
County Administrator
Date:
Approved as to form and legality:
Assistant County Attorney
I:',CIVATFYNPCHXLOW-TECh%~r. CYCI.t/qXCO/CFRA~C2001.vqad
6
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: February 12, 2001
AGENDA SECTION: Consent
NO:
ITEM: Schedule Work Session Date
NO:
ORIGINATING DEPARTMENT:
CITY MANAGER
BY: Walt Fehst
DATE:
CITY MANAGERS
i~ROV ~
It is recommended that a Work Session meeting be scheduled for Tuesday, February 20, 2001 at 5:00
p.m. in the City Hall Conference Room 1. This will be followed at 7:00 p.m. by a meeting of the
Columbia Heights Economic Development Authority.
RECOMMENDED MOTION:
Move to establish a Work Session meeting date for Tuesday, February 20, 2001 at 5:00 p.m. in the City
Hall Conference Room 1.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: February 12, 2001
AGENDA SECTION:
NO:
ORIGINATING DEPT.:
Community Development
CITY MANAGER
APPROVAL
ITEM: Declaration of Hazardous Building BY: Mel Collova
NO:
DATE :January 18, 2001
BackEround:
The interior of the buildings on the property located at xxxx 6m Street N.E. has remained in a suspected
hazardous condition for a period of at least one year. The Building Official has verified that the structure is
owned by an elderly person. The Building Official had mailed a notice to owner/occupant and the
owner/occupant has responded and stated the process will take more than six months. Six months is not an
acceptable time period for abatement. Relatives of the owner have requested and have offered assistance in the
abatement. The Building Official will consult with the City Attorney and an Administrative Search Warrant will
be obtained. The Warrant will be served in a joint effort by Anoka County Health, Fire, Police, and Building
Departments. Anoka County Adult Protection will be notified of the condition of the property and will be
requested to provide assistance. The/nterior of the building is filled with debris constituting a fire and health
hazard. The building is infested with rodents and insects. Per the relatives, the plumbing system is only partially
operational.
The Building Official has ordered the buildings emptied of debris and complete restoration of the plumbing
system.
A PIR Project Number will be assigned to the project. Costs of the project will be assessed to the property and its
owner in the form of a special assessment on the property tax over a period of five years at an eight percent
interest rate as allowed by the Hazardous Building Statutes.
It should noted that PIR Abatement Funds are enterprise funds rather than a budgeted fund.
Recommended Motion:
Move to waive the reading of Resolution 2001-03, there being ample copies available to the public.
Recommended Motion:
Move to Adopt Resolution 2001-03, being a Resolution declaring the contents of the building on the property
located at xxxx 6m Street N.E. as hazardous, to authorize staff to abate the contents, and to repair the plumbing
system, and furthermore to authorize the Mayor and City Manager to enter into contracts with vendors as
necessary to complete the project using PIR Funds and to charge all costs to the property in form of a special
assessment to the property taxes.
COUNCIL ACTION:
RESOLUTION NO. 2001-03
RESOLUTION OF THE CITY COUNCIL FROM THE CITY OF COLUMBIA
HEIGHTS REQUESTING ABATEMENT OF HAZARDOUS STRUCTURES LOCATED
AT XXXX 6TM STREET N.E..
WHEREAS, there are substandard buildings located at xxxx 6m SWeet N.E. which have been
unsafe for a period in excess of six months, and
WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous
and substandard structures and properties, and
WHEREAS, the City of Columbia Heights finds this property to be hazardous based on the
following code violations as contained in the Findings of Fact:
FINDINGS OF FACT
Dangerous Building Definitions Chapter 3 of the 1994 Uniform Code for the Abatement of
Dangerous Buildings:
302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly
unsafe for the purpose for which it is being used.
302(17) Whenever any building or structure is in such a condition as to constitute a public
nuisance known to the common law or in equity jurisprudence.
THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structures
at xxxx 6m SWeet N.E. are substandard and filled with debris, that they lacks minimum standards
for habitable space per 1998 MN State Building Code and 1994 Uniform Code for the
Abatement of Dangerous Buildings, and the Building Official is recommending the structures be
abated by removal of the debris and to bait for rodents.
Conclusions of Council
That all relevant parties have been duly notified of this action.
That the structures on the property at xxxx 6th Street N.E. hazardous and are in violation of local,
state and national code requirements.
That the structures can be rehabilitated to bring them into compliance with local, state and
national code requirements.
Page 2
Declaration of Hazardous Structures
Order of Council
The remaining dwelling and detached garage located at xxxx 6a~ Street N.E., Columbia
Heights, Minnesota, are hazardous buildings pursuant to Minn. Star. 463.152, 463.616.
Pursuant to the foregoing findings and in accordance with Minnesota Statutes, the City
Council hereby orders the owner of record of the above-hazardous building, or his heirs,
to abate the hazard.
The City Council further Orders that if the City is compelled to take any correction action
herein, all necessary costs expended by the City will be assessed against the real estate
concerned, and collected in accordance with Minn. Star. 463.22.
The mayor, the clerk, city attorney and other officers and employees of the City are
authorized and directed to take such action, prepare, sign and serve such papers as are
necessary to comply with this order, and to assess the cost thereof against the real estate
described above for collection, along with taxes.
Passed this . day of ,2001
Offered by:
Secondedby:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of :February 12, 2001
AGENDA SECTION:
NO:
ITEM: Request of fees waived for the 1~ Annual "Taste of
Columbia Heights"
NO:
ORIGINATING DEPT.:
Recreation
· . .
CITY MANAGER
APPROVAL
BACKGROUND: At the January 24, 2001 Park and Recreation Commission meeting, the Human Services Commission requested
that the fee for Murzyn Hall be waived for the fu'st annual "Taste of Columbia Heights" to be held on Sunday, March 25, 2001.
The Recreation Director informed the Park and Recreation Commission that since there was no event scheduled for that Sunday, it
would require eight (8) hours of staff time to clean and reset the hall from the prior evenings event, four (4) hours to staff the proposed
event, and an additional six (6) hours to clean and reset the hall after the requested event to accommodate a 6:30 a.m. rental on Monday
morning, March 26, 2001.
By waiving the fee for this event, the Murzyn Hall budget would incur a loss of a minimum of $225.00 in staff costs.
The Park and Recreation Commission recently established a policy regarding fee waived groups utilizing Murzyn Hall when the hall is
not normally staffed. The adopted policy states that fee waived groups using the hall during non scheduled hours would be charged a
$40.00 entry fee and a $15.00 per hour staffing fee, rather than the normal rental rate.
ANALYSIS/CONCLUSION: The Park and Recreation Commission supports this "Taste of Columbia Heights" community event.
The Commission also feels that they need to adhere to the policy recently established, making it consistent with all current and future
requests in the use of Murzyn Hall during non scheduled hours. The Comnussion felt that if the fee was to be waived in it's entirety, it
should be done so by the City Council.
RECOMMENDED MOTION: Move to waive the normal rental fee of Murzyn Hall for the 1 ,t Annual "Taste of Columbia Heights"
and follow the current pohcy by charging a $40.00 entry fee and $15.00 per hour staffing fee. ALTERNATE MOTION: Move to
waive the normal rental fee of Murzyn Hall for the 1't Annual "Taste of Columbia Heights", the $40.00 enw/fee and the $15.00 per
hour staffing fee.
COUNCIL ACTION:
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: February 5, 2001
AGENDA SECTION:
NO:
ITEM: Contribution Request -
NO: Sister Cities Committee
ORIGINATING DEPARTMENT:
CITY MANAGER
BY: Walt Fehst
DATE: February 1, 2001
CITY MANAGER'S
Dolores Strand has requested that the Council consider making a contribution to the Sister Cities
Committee for three to four people considering attending the Annual Conference in Atlanta in
July. Early registration is $3 15 per person. She is asking for a "contribution", expecting to pay
their own airfare and food.
I am not aware of any contributions made for these conferences in the past. This is their "10~''
year in existence.
Recommendation: Consideration of request.
COUNCIL ACTION:
Co I~ v~
~1/25/2~1 12~35 '4105592217
SCI Cofi~nce Schedule at a Glance
· InternaUonal lltglonal Forums including US/Afiiea,
US/China, US/Japan, US/Mexico, at~ U$~olamt.
The~d~y-lm~ forums will involve participants
from axound the world (Wednesday)
· C~sk-un~nt wo~ksh,:~ which focus on pnctlcal
infomtion for developing and strengthening sister city
pro~ram-s at the grassroots level (Thursday- SatuRday)
· State Meet~gs
· S(3! ~p & Business Meetings
· May~as ~ R~lxion
· :~d'm 4Sd' Annivena~y
· SCI Awards l..ur~lgon
, Tot-A,, 200~
Meet and wnrlt with:
· Ciuz,ms and city ma government oflfkials from
acresin the country who are providing leadership and
global engagements for their sister dry programs
· Local program staff members
· NewcBmen to Sister Cities International
· Imema~onal sister city colleagues who wish to
strengthen the ~ sister cities network
· l~Rablishi~ tarmenhlps with schools, colleges,
c~ m i~ in~maU~t b~cs
· CIting ~a~{ s~tcr ci~ ~ whi~
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CITY COUNCIL LETTER
Meeting of: 2/5/01
AGENDA SECTION:
NO:
ITEM: ARCHITECTURAL DESIGN GUIDELINES
FOR CENTRAL AVENUE
Background:
ORIGINATING DEPARTMlgNT:
PUBLIC WORKS
CITY MANAGER
The City Council previously awarded the fmal design services for Central Avenue Street and Utility Improvements to BRW at
their February 28, 2000 regular meeting. The fmal design work as identified in the Engineering Study, includes utilities: water
main, sanitary sewer and storm sewer; and street reconstruction winch includes center medians, concrete curb and gutter,
pavement and sidewalks. On October 9, 2000, the Council awarded the final design of streetstaping to BRW.
Analysis/Conclusions:
Staff met with the Council at their August 7th work session to discuss preliminary alternatives for urban streetscaping. A public
informational meeting was held September 20th, 2000 at Murzyn Hall with all fronting properties along Central Avenue invited.
From the direction and input of these two meetings, the f'mal design of streetscaping was developed. The total estimated cost of the
streetscaping is $760,000 with a total project cost in excess of 4.3 million dollars.
At the public informational meeting, the issue of storefront mdevelopment and/or design guidelines was raised by the business
community. In further support of revitalization along Central Avenue, the recently completed city-wide survey by Decision
Resources reported that two of the major concerns of the community is 'redevelopmerit along Cen~'al Avenue,'t and
'rimdown/dirty conditions'2 of the downtown area. The Central Avenue Sa'eet, Utility and Streetscaping project will provide a
large public investment for the redevelopment of the 'core' downtown area along Central Avenue. For this type of redevelopment
to be cohesive and successful, the business community along this corridor should also have an opportunity for redevelopment.
In support of the comments of the Central Avenue business community, the creation of a 'Design Guidelines' document is
proposed by staff to guide private redevelopment. The proposed work scope is detailed on the attached proposal and is generally
summarized by the following tasks: Initial Project Scoping, Inventory and Analysis, Community Preference Survey, Design
Principles and Guidelines, Draft Ordinance, Review and Public Comment, and Final Ordinance Development. This work would
not duplicate the efforts of the Downtown Master Plan, but provide the next step of detailed Arcintectural/Design controls for
existing business owners.
Funding sources for this work could be any one or a combination of the following: City Project 1999-12, CDBG funds,
assessments to fronting business properties, or the undesignated fund balance.
Recommended Motion:
Consider the development of Architectural Design Guidelines for Central Avenue, from 37th to 42"a Avenues, and authorize the
consulting firm of BRW to conduct the work as defined in their proposal dated February 1, 2001 at a cost not to exceed $28,500
with funding appropriated from
2000 Residential Survey, Decision Resources, PG 24.
2000 Residential Survey, Decision Resources, PG 60.
Attachment: BRW proposal letter dated February 1,2001.
COUNCIL ACTION:
BRW, Inc.
February 1, 2001
Mr. Kevin Hansen, PE
Public Works Director\ City Engineer
City of Columbia Heights
637 - 38t~ Avenue N.E.
Columbia Heights, MN 55421
Scope of Work/Estimated Cost for Design Guidelines
Central Avenue (TH 65) Improvement Project
City Project No. 99-12
Dear Mr. Hansen:
As requested, we have developed a preliminary scope of work and estimated cost for the
development of Design Guidelines for the Central Avenue (TH 65) corridor. We understand that
the Design Guidelines should include both sides of Central Avenue between 37m Avenue and
42nd Avenue and perhaps 40th Avenue from Central to University as well. It is likely that
several districts will be identified during the preliminary inventory and analysis phase. These
might include the Central Avenue core area from 391h to 41st, Central Avenue north and south of
the core area and 40th Avenue from Quincy Street to University Avenue. The content of the
guidelines may then vary by district.
As discussed at our meeting on January 30, 2001, we have worked with a number of local
communities to develop Design Guidelines to assist them with development/redevelopment
issues. We have attached a copy of an article out of the January - February 2001 issue of
Architecture Minnesota that discusses how the City of Wayzata has developed Design
Guidelines to assist them with development/redevelopment along Lake Street in their
community.
The following is a summary of a preliminary scope of work and estimated cost for the
development of the Design Guidelines. The scope of work and cost estimate have been prepared
based upon our past experience with similar work for other communities.
SCOPE OF WORK
The following is a summary of a preliminary scope of work for the development of the Design
Guidelines.
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1378 Fax
BRW, Inc.
Mr. Kevin Hansen
February 1, 2001
Page 2
1. Project Scoping
We would meet with City staff to review the work program and finalize the schedule.
We would also review prior visioning efforts, discuss problems or shortcomings of past
development and identify other issues that the project should address.
Inventory and Analysis
Define and document the "typology" of the built environment along Central and 40th
Avenues. The typological examination will include street cross-sections, building
setbacks, building dimensions, common architectural elements, street trees and
landscaping, lighting and street furniture, signage, historic architecture and vehicular,
pedestrian and bicycle facilities and movement patterns. We would illustrate these
elements in photographs, sketches and descriptive text.
We also suggest that we meet with the City Council and/or Planning and Zoning
Commission at this time to get their assessment of problems or shortcomings of past
development and their sense of buildings or sites that exemplify community character.
Community Preference Survey
Define visual preferences and community character. We propose a two-part process,
using a focus group or task force composed of approximately 8 to 12 members of the City
Council, EDA, Planning and Zoning Commission, business and neighborhood
representatives and other interested citizens. The two parts would be as follows:
Conduct a visual preference survey in which participants would rate the visual
appeal of buildings and streetscape elements, using images from Columbia
Heights and other communities.
Score the results and discuss them with participants. While the results of this
method are often largely predictable, subtle differences will emerge which help
define the character of a particular community. The preferred images am then
used to establish basic design principles, which are used in developing the Design
Guidelines.
BRW, Inc.
Mr. Kevin Hansen
February 1, 2001
Page 3
Design Principles and Guidelines
Drawing on the results of the previous task, we would develop design principles: brief
statements accompanied by sketches or photos illustrating the community preferences.
These principles would focus on both the individual building, the development site and
the surrounding neighborhood, and would likely include the following design elements:
· Building scale and massing
· Proportion (height to width; building height to street width)
· Building materials and detailing; appropriate primary materials, accents and
prohibited materials
· Fenestration: pattern and rhythm of windows and doors
· Signage
· Site circulation and parking, balancing pedestrian and vehicle needs
· Preservation of existing landscaping and introduction of new landscape material
· Public spaces, including street furniture, lighting and streetscape elements
· Tran.sitions between commercial and residential areas
· Community entrances, gateways and focal points
Draft Ordinance Language
Prepare a draft of an ordinance in outline form, including statements of the basic
principles and illustrations. Review draft language with staff, City Council and/or the
Planning and Zoning Commission.
Review and Revise
Based upon the results of the previous task, refine the ordinance language into a final
draft format. Present the draft ordinance, illustrations and results at a public meeting and
receive public comments.
Develop Final Ordinance
Incorporate staff, City Council, Planning and Zoning Commission and public comments
into final design standards ordinance. Present final ordinance to the City Council and/or
the Planning and Zoning Commission.
BRW, Inc.
Mr. Kevin Hansen
February 1, 2001
Page 4
ESTIMATED COSTS
The following is a summary of the estimated costs for the services described above.
Task Estimated Cost
Project Scoping $ 2,000
Inventory and Analysis $ 7,000
Community Preference Survey $ 3,000
Design Principles & Guidelines $ 9,500
Draft Ordinance Language $ 2,500
Review and Revise $ 2,000
Develop Final Ordinance $ 2,000
Subtotal $ 28,000
Reimbursable Expenses $ 500
Approximate Total Cost $ 28,500
The estimated cost for the development of the Design Guidelines is, therefore, $28,500. This is
iraended to be a preliminary cost only as the costs could vary with the further refinement of the
scope of work. Facilitating the production of multiple copies of a final color booklet of the
guidelines document would be an additional expense the City may wish to consider. Typically
printing costs about $20.00 per booklet.
We estimate that it would take between four to five months to complete the development of the
Design Guidelines. The schedule would be dependent upon the City Council, Planning and
Zoning Commission and public involvement processes used for the project.
Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute
both copies on the signature blocks provided below and return one copy to us for our records.
Please let me know if you have any questions or you need any additional information.
Sincerely,
BRW, Inc.
Horn, PE
BRW, Inc,
Mr. Kevin Hansen
February 1, 2001
Page 5
APPROVED BY:
CITY OF COLUMBIA EIGHTS
Name
/~lalTle
Title
Title
Signature
Date
Signature
Date
Copy:
Bob Kost/BRW
Kim Schaffer/BRW
File 33910-004-1001
Endangered I
Lake Street
Downtown Wayzata
BY ROBERT ROSCOE
n the mid-1860s, the Saint Paul and Pacific Pailroad decided
to build a raft bed several miles west of the Mississippi River
I to transport lumber into the settlement of Saint Anthony.
When the uackage neared a small inlet at the northeastern edge
c~ a large lake, known today as Lake Mtnnetonka, the railroad
operators saw scenic potenilal in the scalloped lakeshore.
In August 1868, the railroad arrived in Wayzata, a small vii-
]age named for two American Indian words meaning *the mur-
muring of pines" and 'god of the north.' The village quickly ex-
panded into a wealthy resort town. Gigantic hotels, whose size
and sumptuousness rivaled notable resorts in New England, at-
nacted well-heeled tourists from the East Coast and Europe who
disembarked at Wayzata's elegant Great Northern Depot.
In the early 20th centuP/, those lakeshore hotels declined
in popularity as highway travel disbursed tourists to Minneso-
ta's tunher reaches. Wayzata had become, however, a pesma-
nent summer colony for prominent Minneapolis dtizens, who
built extensive yachting and golf facilities and large summer
homes in the area.
A string of shops along Wayzata's main thoroughfare, Lake
Street, offered sailing equipment, sports supplies and other mer-
chandise to summer residents and visitors. These wood-frame
and brick-front buildings were 1- and 2-stories high, usually
housed one or two businesses, and featured ornamental ~ouxish-
es that were maintained through successive ownershiln for most
of the 20th century.
in the last decade, however, long-lime Lake Mlrmetonka resi-
dents and frequent visitors have olnerved a disquieting change.
Many of Wayzata's cute storefront shops have disappeared, re-
placed by bigge comma mucmres. Not that the~e is anything
wrong with that (to quote the television show 'Seinfeld') if such
But these buildings are destroying the unique character of a re-
tail district that took advantage of a markable natural setling.
Today Wayzata is similar to many mlall towns throughout Ameri-
ca thatused tobe distinctive phees to live, but are now changlng
from 'Our Town" to 'Anyplace USA.'
Some years ago, Wayzata govemmen~ leaders noticed devel-
open were purchasing a number of small lots, tea~,ng down the
existing sn'uclures, then combining the lots into one in order to
build a larger stnicture. The practice occuned in the retail dis-
trtct, as well as in residential neighborhoods. The City responded
by enacting a lot-combination ordinance that recluires a formal
review of applications for lot combinations.
The City also created a compre_hensive guide to development,
the Wayzata Design Guidelines, in coilabura~on with BRW, inc.
Components of this plan--incorporated into Wayzata's wning
code-guide land use, landscape standards and fadFade-design re-
view, and defme_~assing, scale and building heights. The plan's
overall goal is '~ maintain Wayzata's small-scale built envirorF
ment while regulating new development.
'Its important to make Lake Street inviting for pedes~ans,'
sap Sarah Smith, City planner, Wayzata. Thus, the plan requires
that commesdal buildings dedicate 50 percent of the fi~ flour
to retail space. ~In retrospect, it's a bit baffling that something so
obvious as mandating retail space in sUeet-front development
took a long lime to rigure out," says Bany Petit, pafaler, Meyer,
Scherer & Rockcas~e Ltd., Minneapolis, and Mayor of Wayzata.
'But those of us who serve on the City's planning commission
are volunteess, so the r~c~nse process is often longer.'
With the guidelines, he adds, "we can set design standards
that complement Lake Street's traditional storefronts.' in fact, all
Continued on page ~8
JANUARY - FEBRUARY 2001 15
ImP nl
· Consulting Engineers
ERICKSEN ELMSON and Associates Inc.
Electrical, Mechanical & Communication Design
TEL(651)632-2300 FAX(651)632-2397
University of Minnesota, Duluth Library
v~zww.ee. ,, ngineers,com
r
HONOR AWARD5
Sustainable-Design Focus
Landscape Architecture
Plus, A Directory of Landscape Architecture Firms
For advertising information
Call Judith Van Dyne 612/338-6763.
endangered
Continued from page 15
new construction and renovation projects
must pass a City-mandated design review
in order to obtain a buiJding permit. Pho-
tographs that demonstrate appropriate
materials, colors and details are included
in the guidelines and "these visual expla-
nations often work for us better than
words," Petit says.
For some shop owners on Lake Street,
however, design criteria is less ol an issue
than the ever-increasing rents. Steve
Behling, proprietor of a sailing-equipment
shop Iocated~n a small, tum-of-the-centu-
zy stonffront on the east end of the down-
town ~ district, says franchise stores On
the west end of Lake Street drive up the
rents, which smaller stores can't afford.
Bob Ctamer, manager of a clothing
store for 20 years, questions the long-term
effect of retail-chain store~' on the town.
"The independent-store merchants who
live in the community know the needs
and the pleasures of the people who live
here," he says. "Do the cookie-cuttet
chains know? Not really. These chains
have been Fan of the American economic
o/de, but people are staffing to get bored
with the large malls. We need more hu-
man stuff around here, like those weird
coffee places college students set up."
Currently, no conventional historic-
preservation component advocates for, or
mandates, the saving of wood-flame store-
fronts like those in downtown Wayzata.
No building can last forever. Structures
built for less than monumental purposes
have even shorter lifespans. However, as
much as historic preservation's prindpal
duty is to guard important structures of
the past, its duty is not simply architectur-
al taxidermy.
Historic preservation's overarchlng put-
pose is to set a preservation course for the
f~ture. At the beginning of this eentun/,
it's heartening to see WaTzata's civic lead-
lines for new forms that can replace old
ones wish sensitivity to scale and a sense
of place. ~
48 ARCHITECTURE MINNESOTA
CITY COUNCIL LETTER
Meeting of: 2/5/01
AGENDA SECTION:
NO:
ITEM: AUTHORIZATION TO BEGIN ROW
ACQUISITION PROCESS FOR 39TM AVENUE
ORIGINATING DEPARTMENT:
PUBLIC WORKS
DATE:
Background:
The City recently purchased the parcel of land north of 39t~ Avenue and east of 5m Street, owned by CP Rail. This purchase makes
it possible for the tracks to be removed on 37ch Avenue, 38t~ Avenue, 39th Avenue, 5m Street and Jefferson Street, as well as in
Huset Park.
Analysis/Conclusions:
Staff is preparing plans to construct curb and gutter as needed and construct/overlay the Municipal State Aid Streets in this area as
a State-Aid project As part of the construction, MnDOT will require the City to realign the curve on 39m Avenue between 5t~
Street and Jefferson Street to comply with State Aid standards for horizontal curves. A map depicting this alignment is attached.
A small area of right_of_way needs to be acquired from 550 39th Avenue for the new alignment of 39m Avenue. q/he area is shown
on the attached plan.
Recommended Motion:
Move to authorize the City Attorney to begin land acquisition for roadway purposes to realign the horizontal curve to meet
Municipal State Aid standards on 39th Avenue between 5~h Street and Jefferson Street.
Attachments: Maps (2)
COUNCIL ACTION:
ELEV. 93.13 --
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CITY COUNCIL LETTER
Meeting of: 2/5/01
AGENDA SECTION:,
NO:
ITEM: RIGHT-OF-WAY ACQUISITION FOR
CENTRAL AVENUE
ORIGINATING DEPARTMENT:
PUBLIC WORKS
Background
The City Council previously awarded the f'mal design services for Central Avenue Street and Utility Improvements to BRW at
their February 28, 2000 regular meeting. The final design work as identified in the Engineering Study, includes utilities: water
main, sanitary sewer and storm sewer; and street reconstruction which includes center medians, concrete curb and gutter,
pavement and sidewalks. The initial estimated cost of the work was $850,000 for utilities and $1,745,000 for street
improvements. On October 9, 2000, the Council awarded the final design of streetscaping to BRW with an estimated cost of
$760,000.
Analysis/Conclusions:
Design work is completed for the street and utility plans and has been submitted to Mn/DOT State Aid for their Cooperative
review process. The Right-of-Way office has commented that constructinn must be completed within fight-of-way limits and all
permanent improvements must be within fight-of-way or permanent easements. Certain portions of the roadway currently exist
outside of the fight-of-way (ROW). Additionally, certain segments of the sidewalk are not within easement fight-of-way.
In order to execute the cooperative agreement with Mn/DOT, fight-of-way and permanent easements will have to be acquired.
Mn/DOT will not allow the project to be awarded until all reviewing divisions have completed the plan review for their functional
area. Of the eleven MnDOT divisions reviewing the plans, the fight-of-way issue(s) may have the potential of delaying the project.
Public Works staff has instructed BRW to modify the plan sets in some areas (mainly streetscaping) to eliminate the need for
easements, but in some areas this cannot be accomplished. The six properties listed below have been identified for fight-of-way
and/or easement acquisitions:
2.
3.
4.
5.
6.
Columbia Heights Mall/Transit Hub
Columbia Park Clinic/Rapid Graphics Property
Columbia Heights Business Center
Burger King
Mady's Bowling
City park property south of Bobby and Steve's
Additional services are required for plan modifications along with fight-of-way acquisition services including acquisition
documents, legal descriptions and meetings or coordination with the City Attomey and landowners. Once the documents are
prepared, we will work with the City Attomey to begin the negotiation process. The estimated cost from BRW to complete this
portion of the work is $15,500.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 2/5/01
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: RIGHT-OF-WAY ACQUISITION FOR
CENTRAL AVENUE
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hansen BY:
DATE: 1/31/01 DATE:
Continued - Page 2
Right-of-way Acquisition for Central Avenue
Recommended Motion: (1) Move to authorize the engineering consultant BRW to make plan amendments and fight-of-
way/easement documents related to land acquisition for City Project 1999-12, at a cost not-to-exceed $15,500.
(2) Authorize the City Attomey to begin land acquisition for roadway and sidewalk purposes as required by Mn/DOT for City
Project 1999-12, Central Avenue Street, Utility and Streetscaping Improvements.
KH.'jb
Attachment:
BRW proposal lelter
Right-of-way/easement drawings
COUNCIL ACTION:
BRVV, Inc.
January 31, 2001
Mr. Kevin Hunsen, PE
Public Works Director\ City Engineer
City of Columbia Heights
637 - 38th Avenue N.E.
Columbia Heights, MN 55421
Proposal for Additional Final Design Services
Central Avenue (TH 65) Improvement Project
City Project No. 99-12
Dear Mr. Hunsen:
The following supplemental proposal is offered for your consideration for additional final design
phase services for the above-referenced project. The additional services have been specifically
requested by City staff and are outside of the scope of work included in our January 10, 2000
proposal, our September 14, 2000 supplemental proposal for landscape design services and our
December 12, 2000 supplemental proposal.
SCOPE OF WORK
URS/BRW will provide additional final design phase services related to Right of Way for the
project as follows:
URS/BRW has reviewed the plans to determine the Right of Way required for
construction of the project. MnDOT is requiting that Right of Way be acquired for all
areas where the construction limits are shown outside of existing Rights of Way or
easements. We have analyzed the areas of encroachment with City staff and have
reduced the areas where Right of Way or easements will be required. We will modify
plan sheets in some areas to eliminate the need for Right of Way, however, in some areas
this can not be accomplished. Right of Way and/or easement acquisition will be required
for six properties. The plans are being revised for approximately thirteen other areas to
avoid the need for acquisitions.
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370.1378 Fax
BRW, Inc.
Mr. Kevin Hansen
January 31, 2001
Page 2
There are six properties requiring Right of Way and/or easement acquisitions for the
project, including the City Park located south of Bobby and Steve's. The properties are
identified below:
2.
3.
4.
5.
6.
Columbia Heights Mall/Transit Hub
Columbia Park Clinic/Rapid Graphics Property
Columbia Heights Business Center
Burger King
Mady's Bowling
City Park property south of Bobby and Steve's
Additional services are required for the plan revisions, as well as for the Right of Way
related services. The proposed Right of Way related services include preparation of
Right of Way/easement documents and descriptions and exhibits. We anticipate that one
meeting per property will be required either with City staff, the City Attorney and/or
property owners.
ESTIMATED COSTS
BRW will perform these additional services on an hourly basis consistent with our original
proposal and our Professional Services Agreement. The following is a summary of the estimated
costs to complete the work tasks detailed above.
Current Not-to-Exceed Amount
Additional Services
Revised Not-to-Exceed Amount
$247,100.00
$ 15,500.00
$262,600.00
The total revised not-to-exceed cost for the design phase cost for this project is, therefore,
$262,600.00 including the additional services detailed in this supplemental proposal. Consistent
with our Professional Services Agreement, labor will be billed on an hourly basis using our
Standard Rate Schedule and reimbursable expenses will be billed to the City at cost with no
URSfBRW markup.
We have included exhibits depicting the parcels that easements and/or Right of Way is required
for the project for your review.
Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute
both copies on the signature blocks provided below and return one copy to us for our records.
BRW, Inc.
Mr. Kevin Hansen
January 31, 2001
Page 3
Please let me know if you have any questions or you need any additional information.
Sincerely,
BRW, Inc.
APPROVED BY:
C1TY OF COLUMBIA HEIGHTS
Name Name
Title Title
Signature Signature
Date Date
Copy:
Kevin Kielb/BRW
Kim Schaffer/BRW
File 33910-004-1001
39111 AV~NUr
GOULD AVENUE
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4.1ST AVENUE
McCOMB GROUP, LTD.
SHOPPING CENTER SERVICES
3001 Hem~epm Avenue South
Suite 301B
Minneapolis, Minnesota 55408
(612) 339-7000
CONTENTS
Overview of Services ..................................................... I
Client List ............................................................. 5
Retail and Shopping Center Market Analysis Experience
Regional Shopping Centers .......................................... 6
Urban Shopping Center ........................... , ................. 8
Neighborhood and Community Shopping Centers ...................... 10
OVERVIEW OF SERVICES
McComb Group, Ltd. provides specialized market and consumer research and marketing services for
all types of shopping centers. Services range from market analysis and core customer identification,
remerchandising and promotion assistance. Our objective is to develop a tenant mix and market
position that, in conjunction with a functional and compatible design, will maximize the return on
investment to the owners. The professionals at the McComb Group bring a merchandising approach
to services for the shopping center industry. Major services include:
Market Analysis. Shopping center sales potential, supportable square footage and rental
rates are determined through analysis of such factors as the market area economy, trade area
demographics and purchasing power, and shopping center competition.
Financial Feasibility. Shopping center financial feasibility analysis is prepared taking into
consideration development costs, rental revenues, tenant allowance operating expenses,
property taxes and debt service. Proforma cash flow and income statements are prepared for
a ten-year period.
Shopping Center Valuation. Shopping center financial performance is evaluated to
determine its value for investment and real property valuation purposes. This evaluation
considers competition, past financial performance, anchor stores, tenant mix and future
potential. Shopping center value can be segregated between real property, tangible and
intangible personal property.
Due Diligence Evaluation. McComb Group's personnel is skilled in due diligence
evaluations for mortgage and investment purposes. Analytical tasks are based on client
objectives and can include market analysis, financial evaluation, tenant performance review
and other tasks.
· Renovation and Repositioning. Shopping center tenant mix, retail sales and financial
performance are evaluated taking into consideration trade area characteristics, competition
and other factors to prepare renovation and remerchandising recommendations. Increased
sales resulting from implementation of the renovation and remerchandising plan can also be
estimated.
· Marketing Services. Attracting desired tenants is critical to achieving opening occupancy,
rent and sales objectives. A marketing program is required that first focuses on attracting key
tenants and then markets the tenant mix to potential customers. McComb Group
professionals assist in creating the tenant marketing program and related materials. In
addition, they are available to assist with and provide direction for the pre-opening and
ongoing marketing and promotional programs.
All of the above services, either as a group or as individual engagements, are focused on assisting our
clients to develop, acquire and tenant shopping centers that have a fashion orientation and
merchandise mix that responds to the needs and desires of the target customer.
SHOPPING CENTER SERVICES
McComb Group, Ltd. market research services are based on years of experience and reflect an
evolution of market research techniques that have led to successful shopping centers. Typical
components of shopping center market research engagements are described below:
· Site Evaluation
The site for the proposed retail center is evaluated to determine its suitability for retail
development. Factors studied include but are not limited to: access, ingress and egress, traffic
counts, site configuration and size.
· Trade Area Evaluation
The trade area is defined for the proposed retail center. Demographics of the trade area are
evaluated including population, households and income levels using the latest census data and
updated estimates. The retail purchasing power available within the trade area is estimated
by major merchandise category.
Market Area Analysis
The economy of the market area is analyzed and pertinent data presented to support
projections for future retail potential. The economic analysis considers such factors as
population, employment, retail sales, household incomes and other pertinent data. This
analysis also addresses changes which have been occurring in the trade area including new
housing, employment growth, office building construction and transportation improvements.
· Consumer Research
Consumer surveys are conducted to probe demographic and psychographic characteristics
and current shopping habits and preferences of trade area residents. The primary intent of
these surveys is to determine where customers now shop for merchandise and to identify the
type of merchandise for which they are shopping. The survey instrument is desigued to elicit
such information as shopp'mg habits and preferences, perceived needs for new and/or
additional retail stores, retail expenditures, demographic data, lifestyle preferences and fanffiy
incomes. Telephone or intercept surveys are conducted by trained professional interviewers.
· Shopping Center Competition
Retail facilities serving the market area of the shopp'mg center are inspected and evaluated to
determine their competitiveness to the project. Principal competitors are rated for market
dominance, tenant and merchandise mix, size, presentation and price orientation.
Void Analysis
A void analysis is conducted to determine market segments or merchandise categories that
are void in the market area or under-represented by existing retail tenants in competing
shopping centers.
Core Customer Identification
Core customers of existing or proposed shopping centers are defined using consumer research
techniques. This analysis identifies core customer price point and fashion preferences,
shopping habits, spending paRems, and lifestyle and demographic characteristics. This
approach provides a unique composite of a shopping center's core customer and is invaluable
in formulating a merchandise plan and tenant mix.
Renovation and Remerchandising
Shopping center sales performance, competitive position, tenant mix and rental income are
evaluated. Consumer research can be used to identify the shopping center's core customer
in terms of fashion and price point preferences, shopping, dinning and entertainment habits,
lifestyle patterns and demographic characteristics. A remerchandising plan is developed that
focuses on the shopping center's core customer. Increased retail sales and rents resulting
from implementations of the renovation and remerchandising plan can be estimated.
Tenant Mix
A tenant mix is developed that focuses on the preferences of trade area shoppers, taking into
consideration consumer demographics and psychographics, retail competition and market
voids. The tenant mix is structured to represent the merchandise lines, price points and
preset. ation standards needed to convey the desired image of the proposed shopping center.
The objective is to develop a tenant mix and market position that will maximize customer
traffic as well as sales and profit per square foot in the proposed project.
Sales and Rent Potential
Total shopping center sales potential and sales by type of tenants projected for the proposed
development are estimated for future target years. Rental rates, rental income and tenant
allowances are estimated based on retail sales potential.
Financial Feasibility Analysis
Shopping center financial feasibility analysis is conducted based on sales and rent estimates
for the shopping center. Proforma financial feasibility analysis is conducted for the shopping
center and can include the following components:
a. Development Costs: The development costs for the shopping center are estimated
including construction costs, soft costs and financing.
Cash Flow: A cash flow proforma, including operating expenses and debt service, is
developed for the center. The proforma is based on forecasted rental rates and
absorption assumptions.
c. Income Statement: A cash flow proforma is further developed into an after-tax
income statement. The income statement re~ects the tax shelter implications ofthe
development program where applicable.
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Design Criteria and Review
Shopping center design is evaluated for elements important to retail success. The tenant mix
must interface with the shopping center design to provide store spaces that are consistent with
the proposed tenant mix. Rental revenue is maxirnized to the extent that the tenant mix can
be accommodated by store spaces with the proper location, size and adjacencies. Other
design input includes the general retail environment such as entrances, circulation, vertical
transportation, atrium, lighting and graphics.
· Leasing Strategy
Leasing sh~tegies can he developed and coordinated for the shopping center. This includes
input on tenant prospecting and qualifying as well as negotiating leases with tenants
acceptable to the landlord.
Marketing Package
A marketing package is developed to familiarize potential tenants with the proposed retail
center and its surrounding trade area, highlighting specific data that would be of special
interest to those tenants. The marketing package includes consumer information on market
segrne~ts pertinent to individual retailers, strengths of the proposed center and opportunities
for tenants locating in the proposed center.
Center Promotion
Assistance is provided in the development of the center's promotional program including
advertising pre-opening and grand opening events, ongoing special events, sale events and
packaging.
The components of the shopping center research and marketing services are packaged to fit the
unique needs of each engagement. These services are designed to analyze the existing or proposed
shopping center to maximize the center's sales, rental income and financial performance.
4
CLIENT LIST
CONSULTING CLIENTS
The following is a representative list of clients served by the McComb Group.
Aetna Real Estate Investments; Hartford, CT
Alexander's Department Stores; New York, NY
BCE Development Corporation; Minneapolis, MN
Bechtel Investments, Inc.; San Francisco, CA
Carlson Companies; Minneapolis, MN
Century Development; Houston, TX
Chemical Bank; New York, NY
CIGNA Investments, Inc.; Hartford, CT
Corporate Property Investors; New York, NY
Dayton Hudson Corporation; Minneapolis, MN
Dayton's Department Store; Minneapolis, MN
Equitable Real Estate Company; Atlanta, GA
General Growth Center Companies; Minneapolis, MN
Goldman, Sachs & Company; New York, NY
Hill Health Care; Oakland, CA
Homar~ Development Company; Chicago, IL
Hubbell Realty Company; Des Moines, IA
LucasFilm Ltd.; San Francisco, CA
MEPC American Properties; Dallas, TX
Merrill-Lynch-Hubbard; New York, NY
New England Development; Boston, MA
New York State Employees' Retirement System; New York, NY
Northern States Power Company; Minneapolis, MN
Northwestern Mutual Life Insurance; Milwaukee, WI
Northwestern National Bank; Minneapolis, MN
Opus Corporation; Minneapolis, MN
Palmer Group; Chicago, IL
Prudential Real Estate; Minneapolis, MN
Pyramid Companies; Syracuse, NY
Radisson Hotel Corporation; Minneapolis, MN
Richland Mall Associates; Johnstown, PA
Rouse Company; Columbia, MD
Salomon Brothers, Inc.; New York, NY
Shearson-Lehmann; New York, NY
Simon Property Group; Indianapolis, IN
Skywalker Development Company; San Francisco, CA
Trammell Crow Co.; Minneapolis, MN
Trump Organization; New York, NY
Twentieth Century Fox Real Estate Corp.; Los Angeles, CA
Yarmouth Group; San Francisco, CA
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RETAIL AND SHOPPING CENTER
MARKET ANALYSIS EXPERIENCE
REGIONAL MALLS
Northpark Mall - Davenport, IA
Equitable Real Estate Management Company
Northpark Mall's customer base was evaluated to identify market opportunities to better serve trade
area residents. A survey of 500 adults residing in the trade area was conducted. From survey
information the target customer for Northpark Mall was identified and merchandise strategies were
developed which would more adequately address the target customer shopping needs. Recommenda-
tions for improving Northpark Mall's market share, including additional tents and merchandise lines
to be added to the mix, were made.
Eastridge Mar - San Jose, CA
Yarmouth Group
Consumer research and market analysis were conducted to identify the target customer and reposition
this 1.5 million square foot regional mall. The shopping center, located in eastern San Jose, serves
a multi-ethnic trade area consisting primarily of households with incomes above $50,000. Tasks
included identifying the target customers' price point and fashion preferences, shopping habits,
lifestyle patterns and demographic characteristics. This information was used to recommend a
merchandising strategy and estimate sales increases associated with implementation of the strategy.
Moreno Valley Mall - Moreno Valley, CA
Homart Development Company
Customer research was conducted to identify the core customer for this 1.2 million square foot
regional mall planned for opening in 1992. Tasks included identifying the likely shopper for the
proposed mall, the'tr price point and fashion preferences, shopping habits, lifestyle paRems and
demographic characteristics.
Greenwood Mall - Bowling Green, ICY
Equitable Real Estate Management Company
The purpose of this analysis was to evaluate Greenwood Mall's customer base and identify market
opportunities to better serve trade area residents. Based upon a survey of S00 adults residing in the
trade area, Greenwood Mall's primary customer was identified and merchandise strategies were
developed which would more adequately address their shopping needs. Recommendations for
improving Greenwood Mall's market share were prepared along with recommendations for additional
tenants and merchandise lines to be added to the shopping center mix.
Southdale Center - Edina, MN
Equitable Real Estate Management Company
Conducted market analysis to evaluate impact of renovation and expansion of this super-regional mall
and competitive impact of Mall of America on Southdale sales. The center was expanded fxom 1,1
million to 1.4 million square feet including construction of a new Dayton's store. Work tasks
included shopping ~mter evaluation, competitive evaluation, trade area analysis, sales estimates and
customer base contributions of anchor stores.
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Rosedale Center; Rosedale, MN
Equitable Real Estate Management Company
Market analysis was conducted to evaluate impact on retail sales resulting ~'om renovation and
expansion of this super-regional mall and competitive impact of Mall of America. The center wE
expanded from 1.0 million square feet to 1.2 million square feet including construction of a new
Dayton's store. The existing Dayton's store was convened to mall shops. Work tasks included:
competitive shopping center evaluation, trade area analysis, sales estimates and customer base
contribution of anchor stores.
Maplewood Mall; Maplewood, MN
Corporate Property Investors
~L~u'ket analysis was conducted to evaluate retail sales impact of adding a new Dayton's department
store to this 750,000 square foot regional mall. Work tasks included shopping center evaluation,
competitive evaluation, trade area analysis and preparation of sales estimates for mall tenants and
anchor stores assuming a new Dayton's store. In addition, analysis was conducted to identify tenants
that would be attracted to Maplewood Mall as a result of adding a Dayton's as an anchor.
Willowbrook Mall; Houston, TX
Yarmouth Group
Market analysis was conducted to determine competitive impact on Willowbrook Mall' s retail sales
caused by a new super-regional mall opening in the northeast portion of Willowbrook' s trade area.
W'dlowbrook is a super-regional mall with 1.4 million square feet anchored by Dillard's, Foley's, J.C.
Penney, Macy' s, Sears and Ward' s. Sales transfer resulting from the new mall was estimated as well
as future sales growth taking into consideration the new mall's competitive impact. Customer base
contribution ofW'dlowbrook Mall's anchor stores was estimated.
Barton Creek Square Mall; Austin TX
Simon Property Group
This 1.4 million square foot super regional mall, anchored by Dillard's, Foley's, Penney's, Sears and
Ward' s was undergoing renovation and facing competition from a new super-regional mall being
constructed in the northern portion of the trade area. Work tasks included shopping center
evaluation, competitive evaluation, trade area analysis and estimating sales increase resulting from
mall renovation and sales transfer caused by the new super-regional mall. Customer base contribution
of each of the anchor stores was also calculated.
Northshore Mall; Peabody, MA
New England Development
Financial analysis was conducted to determine impact of mall renovation and expansion on shopping
center value. The completed mall contains over 1.6 million square feet and is anchored by Filene' s,
Jordan Marsh, Lord & Taylor, Peuney's and Sears. Work tasks included financial evaluation of
Northshore Mall, quanti~cation of renovation expenditures and benefits for anchor stores and
quanti~cation of intangible asset value. Customer base contribution of anchor stores was also
calculated.
URBAN SHOPPING CENTERS
Luminare-Houston; Houston, TX
LucasFilm, Ltd.
Market analysis was conducted for the proposed Luminaire-Houston, a joint venture between
LucasFilms and Century Development. Lurninaire-Houston can be best described as a regional mall
of dining and entertainraem with complementary retailing. Components include 119,000 square feet
ofrestnHrants and nightdubs, a ten-screen cinema, proprietary LucasFilms attraction, 68,000 square
feet of retail and a 7,500 square foot food court.
59th and Lexington; New York, NY
Alexander Department Stores, Inc.
A financial feasibility analysis was performed for a $300 million mixed-use development in midtown
Manhattan. The engagement included conducting a sensitivity analysis of six alternative development
concepts with six different uses (fashion store, specialty retail, office hotel, residential and parking)
to determine the development alternatives and combination of ~ses that would maximize the
investor's return on the development.
Gaviidae Common-SaM Wing; Minneapolis, MN
BCED Development, Inc.
Retail market analysis was prepared for a high fashion specialty shopping center anchored by Saks
Fifth Avenue in downtown Minneapohs. The study estimated retail sales and rent potential for
125,000 square feet of small tenant space constructed in conjunction with the 110,000 square foot
anchor store.
Rego Park; Queens, NY
Trump Organization
Market analysis was conducted for the proposed 900,000 square foot Rego Park Mall. The trade
area was defined for the proposed center. Current competition was identified and evaluated to
determine underdeveloped and void merchandise strategies in the market area. Demographics and
purcba_~ing power of trade area residents were analyzed in the study. Findings of the study included
sales potential and rental rates for the center.
City Center; Minneapolis, MN
Oxford Development, Inc.
Market analysis was conducted for the retail portion of City Center, a mixed-use development in
downtown Minneapolis. The proposed project included 175,000 square feet of small tenant space
attached to a 275,000 square foot Donaldsons department store. The market analysis provided
estimated retail sales and achievable minimum rents by major tenants.
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North Pier Terminal; Chicago, IL
Broadacre Development Company
Market analysis and consumer research identified target customers and estimated retail sales potential
for the Noah Pier retail center. This 180,000 square foot shopping center, located in the North
Michigan Avenue shopping district, is targeted at upscute professional house-holds on the north side
of Chicago.
Water Street Pavilion; Flint, MI
Flint Economic Development Agency
A retail market analysis and consumer sun~ey were conducted for an existing specialty retail center
· in downtown Flint, Michigan. A strategy was recommended for revitnliTation including any physical
expansion and extensive remerchandising of the center.
Town Square; St. Paul, MN
Oxford Development, Inc.
Market analysis was performed for the retail component in the Town Square mixed-use development
located in downtown St. Paul. The research included identification of sources of retail sales and
estimated minimum rent levels. A shopping center evaluation and customer analysis were performed
for Town Square to analyze shopper composition, determine how well Town Square satisfies the
needs of primary customer groups and formulate recommendations to correct problems and capitalize
on opportunities identified in the study. Recommendations were made for changes in current tenant
mix and square footage allocations, adjacencies, graphics, directories and lighting.
Gaviidae Common-Neiman Marcus Wing; Minneapolis, MN
BCED Development, Inc.
Retail market analysis was conducted for the retail component of a major mixed-use development in
downtown Minneapolis. The retail component is comprised of a high fashion shopping center
anchored by Neiman Marcus. The study evaluated market support for a fashion specialty center in
downtown Minneapolis and provided estimated market share and sales for the center.
Calhoun Square; Minneapolis, MN
Ray Harris Company
Calhoun Square is a specialty shopping center in an urban commercial district at Hennepin Avenue
and Lake Street in gmneapolis. The center integrates new construction and adaptive reuse of
existing buildings. The project included retail market and financial feasibility analyses, including
development packaging involvin8 tnx increment financing and an UDAG application. A ten-year
operating cash flow was prepared in the study.
Galtier Plaza; St. Paul, MN
Chemical Bank
Market analysis and consumer research were conducted to identify target customers and estimate
retail sales potential for the retail portion of this mixed-use development. The retail center as
developed was experiencing poor sales performance and high vacancy. The primary objectives of this
engagement were to analyze the market, determine the target customer and provide estimates of sales
and rent potential.
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NEIGHBORHOOD AND COMMUNITY SHOPPING CENTERS
Typical retail market analysis engagements for neighborhood and community shopping centers are
described below.
Southdale Square - Minneapolis, Minnesota
Carlson Properties, Inc.
A market analysis was performed to evaluate the effects of a proposed retenanting program for
Southdale Square. A survey was conducted of shopping center customers. Tenant types, future
sources of retail sales and purchasing power were provided in the study.
Eagan Town Center - Eagan, Minnesota
Federal Land Company
Research was conducted to identify and evaluate the retail market potential for a 348,000 to 39~,000
square foot shopping cente~ in Fagan, a rapidly growing Twin Cities suburb. A proposed tenant mix,
sources of retail sales, trade area population and demographic characteristics, resident purchasing
power and potential sales were provided in the study.
Maplewood Square - Rochester, Minnesota
M.A. Mortenson Company
A market analysis was conducted to identify the retail market potential for a 150,000 square foot
shopping center adjacent to an existing 100,000 square foot Target store. This engagement included
evaluating the trade area and determining the supportable GLA, rent and sales potential, and tenant
mix.
Zachary Square - Maple Grove, Minnesota
Prudential Insurance Company
Two consumer surveys were conducted to evaluate Zachary Square, a community shopping center
in Maple Grove. An evaluation was conducted of the existing center and the study provided the trade
area, shopper profile, awareness level of ZachanJ Square, purchasing power of residents.
Power Center - Rosevale, Minnesota
Northwestern Mutual Life Insurance Company
Retail market analysis was performed for a 200,000 to 300,000 square foot power center at Highway
36 and Fairview Avenue in Roseville. The trade area was defined for the proposed center.
Demographics and purchasing power of trade area residents were provided as well as sales potential
and rental rates.
Signal Hills Shopping Center - West St Paul, Minnesota
Azure Properties
Remerchandising market analysis and financial feasibility was conducted for Signal Hills Shopping
Center. Tasks included shopping center evaluation, trade area analysis, preparation of
rernerchandising and renovation plans, sales and rent estimates and financial feasibility for this 40-year
old enclosed-mall.
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Shopping Center - Eagan, Minnesota
Tri-Land Partnership
A retail market analysis was conducted for a proposed community shopping center at Lexington
Avenue and Diffiey Road in Fagan, a rapidly growing suburb of St. Paul/Minneapolis. Retail market
potential for the center was identified in terms of square footage and sales potential.
Northwest Business Campus - Plymouth, Minnesota
Prudential Insurance Company
The nine-acre Northwest BuSiness Campus site was analyzed to identify retail development potential.
The likely trade area was defined and a tenant mix was recommended that would maximize sales and
rent potential.
Minnesota Valley Mall - Shakopee, Minnesota
Essex Corporation
This community shopping center was anchored by a K mart, Super Value, Snyder Drug and True
Value Hardware. A prelin~nary market analysis was performed for the proposed redevelopment of
the 195,000 square foot Minnesota Valley Mall. Primary and secondary trade areas were defined for
the shopping center. Demographic characteristics and purchasing power of the trade area residents
were provided in the study.
Power Center - Golden Valley, Minnesota
MEPC American Properties, Inc.
Conducted market analysis for a proposed power center to be located on a redevelopment parcel
adjacent to a business park. Tasks included site evaluation, trade area analysis, competitive
evaluation, preparation of sales and rent estimates, and recommendations for center size.
Shopping Center - Williston, North Dakota
A market analysis was performed for a major shopping center development in this regional focus for
western North Dakota and eastern Montana. The engagement included identification of a trade area,
projection of sales potential and supportable square feet of retail space, and determination of an
appropriate tenant mix.
Chicago and Lake - Minneapolis, Minnesota
Ray Harris Company
A retail market analysis was performed for a proposed shopping center development containing 65
stores and linked by skyway to an existing Sears department store in Minneapolis. This study
included retail market analysis, competitive centers evaluation, estimated sales potential and a
recommended tenant mix.
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