HomeMy WebLinkAboutJanuary 17, 2001 Work Session Mayor
Gary L. Peterson
CITY OF COLUMBIA HEIGHTS
Marlaine Szurek
Julienne Wyckoff
590 40TH AVENUE N.E., COLUMBIA HEIGHTS~ MN 5542 !-3878 (6 'l 2) 782-~_800 TDD 782-2806 Bruce Nawrocki
Robert A. Williams
Please note: City Hall Phone Numbers have changed. New numbers are.' Main Number (763) 706-3600; TDD (763) 706-3692 City Manager
Walt Fehst
ADMINISTRATION
NOTICE OF COUNCIL WORK SESSION
Notice is hereby given that a work session is to be hem in the
CITY OF COLUMBIA HEIGHTS as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: WEDNESDAY, JANUARY 17, 2001
Time of Meeting: 7:00 P.M.
Location of Meeting: CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
A GENDA
Consent Items
1. Consider purchase of two replacement squad cars
2. Consider purchase agreement for 4542 Washington Street - flood mitigation
3. Re-allocate funds from DNR for hours spent at the Carlos Avery Fire
4. Consider purchase of 14 sets of turnout gear per State Consortium Bid
5. Landing of State Patrols Helicopter at Huset Park - June 14, 2001
6. Request approval to seek bids for Recreation T-Shirts and Equipment
7. Consider lease agreement w/NEI for use of gymnasiums - 9/1/2000 through 5/1/2002
8. Consider Monday, April 2, 2001 for Annual Board of Review Public Meeting
9. Seek quotes for cleaning/televising the trunk sanitary sewer lines for Zone 5 (Central to Univ.)
Discussion Items
10. Council Liaison Assignments to Boards and Commissions and Council President - discussion
11. School Liaison Officer contract
12. Alternate route for Jamboree Parade - discussion
13. Consider business license for Junklin Jewels at 3952 Central Avenue - discussion
14. Financial support for lobbying efforts against wine in grocery stores legislation - discussion
15. Re-allocation of CDBG fix-up funds
16. Approval of CDBG application for 2001
17. Establish Work Session meeting dates for 2001. (Feb. 5, Feb. __?__, March 5 tent. Zone 5 Improv. Hearing)
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is
made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
Work session 1-17-01
CITY COUNCIL LETTER
Meeting of January 2'L 2001
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO: E: , DA~E:
BACKGROUND
The State of Mirmesota has been awarded the contract for the delivery of police vehicles for 2001. This award is to Superior
Ford, Inc., of Plymouth, Minnesota. The base vehicle price listed in the award for the full size sedan is $21,127. As in past
years, the deducts for the full size sedan include, but are not necessarily limited to, engine block heater, noise suppression
package, and ABS brakes. Add-ons include single key keyed alike system, rubber floor mats, left side spot light, courtesy
Imps disabled, white roof and doors, remainder of car black, battery controlled driver's side deck release, driver/front
passenger window control. After the deducts and add-ons, the price of the car comes to $21,436.
2001 Ford Crown Victoria:
4-door, base price with add-ons and deducts $21,436.00
x two vehicles x 2
$42,872.00
Plus sales tax 6.5% 2,786.68
$45,658.68
1 pans manual @
1 service manual
$145.00
$115.00
GRANDTOTAL $45,918.68
ANALYSIS/CONCLUSION
It is our recommendation to the Council that our two new marked police vehicles be purchased from the State of
Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota.
The Police Department will reduce its department fleet by two vehicles upon receipt of the new vehicles.
RECOMMENDED MOTION: Move to authorize the purchase of two 2001 Ford Crown Victoria police vehicles,
along with service and parts manuals, per the State of Minnesota bid, with funding to come from 431-42100-5150
in the amount of $45,918.68 including tax; and that the Mayor and City Manager are authorized to enter into a
contract for same.
TMJ:mld
01-010
COUNCIL ACTION:
SUPERIOR FORD
8L~.l'P4adrr C:AmOLHk-'NOmC~)N
763,,6 ~ 9,634.9 16:3.-~ 1D.~351
r~: To~ Johnson
WANOA M,,M4AW'~'t"V WAX
7636 t 9'6 ~.73 76.~51H3~
FORD CROWN VtC'rORIA
leOLICi INTERCEr'rOR PACKAGE
V~ ENGIN~ / AOD '11RAN.~MGSlON
IsOeV~R L.OCK~ WINOOW'~. MIRRORS. DRArER SEAT
WINDOW 12LelqtOb i bN / ENGINE B4.J~CK HEATER
ItAKEI / UMrr(~ SUP REAR AXLE
t OF PAGE~ `~
F,,XTO: "T'on'-, Johr".son
"tO: e, OlUrnDI0-- R'el~h-1:5
tell leCieDCROWNViCf,CSmAleIiLi~ilk.e.~.r. cp.,_R
PQ4JCE INT'ERCE:FT'OR PACKAGE
4.1L v8 ENC~NE / AO0 'T~ANm~tSS~ON
~ SE. AT FRONT -- CLOTH FROm" & REAR
IIIID CONTROL / TILT STEERING WI,iE~L
,ktt.~I~NI)ITIONING; / AM/N u, sr.a~-EO RADIO
IIIAR WIN[X)"VV DEFR(:)S""rER / Ea"~I(31NE BI. OCK HEATER
4111RAKIS / UMrt'[DmJpRrb4~AxL[
L,NIPOTUGNT / RADIO NOIE SUPPRt0N
$21,127
NIl:l> EDAT'r'iMI=OFORDFR--I~rWF'iet IN~t,ANKS
F, NIi CONIqRMA'IION/I Bt, nl..D/P~I~4WJJNG TOt
A*rfBw. FAXIt
IIIINC!C~
'r~q'Al,,OerOle'rlONIlellOMeAGe'~ .............................................................
UAI,tCK
3oct .c~
]AN-08-2001 15:52 FROM TO 9763706~,52 P.02
PG P_ CROWN VtC POUCE iNTERCEPTOR OPTIONS
O!'RON
COST
1. FLOOR MATS 12H (N/A W/RUBBER FLOOR)
2. AM/FM STERO CASSETTE 58H
3. DELETE AI3~ BRAKES
4. RUBBER FLOOR t 27 (IN UEU OF CARPET)
5. VINYI, REAR SEAT
6. DELETE ENGINE BLOCK HEATER 41H
7. MULTIPLE UNITS -- KEYED AUKE
8. DELETE I_H SPOTUGHT
9. ADD RH SPOTLIGHT 51C
10. CLOTH SPLIT BENCH SEAT (IN UEU OF BUCKETS)
I 1. FR DOOR MLDGS INSTALLED BY FACTORY 96C
12. SMALL CENTER HUB CAPcj
13, FULL WHEEL COVERS
14, DUAL BEAM MAP ~GHT (DELETES HEADER MAP LIGHT)
15. ADDITIONAL ROOF REINFORCEMENT 1 B5
16. COURTESY LAMPS DISABLES 478
17. SIIJCONE HOSES W/AIRCRAFT CLAMPS 177
18. TRUNK RELEASE ON DRIVERS DOOR 61H
(IGNITION POWERED)
19. DELETE SPEED CONTROL
20. DELETE RADIO NOISE SUPPRESSION
21. LAMP PRE WIRE GROUP 476
22. POWER ADJUSTABLE BRAKE ~ GAS PEDALS 59C
23.
25.
26.
LOCK~DRIVER & FR PASS CONTROL ONLY 157
(REAR HANDLE~ INOPERATIVE)
WINDOWSRIVER & FR PASS CONTROL ONLY 948
TWOTONE PAINTACCENT ON ROOF ~ 4 DOORS 952
TWOTONE PAINT-ACCENT ON ROOF. HOOD.TRUNK 953
TWOTONE PAINT-ACCENT ON ROOF & FR DOORS 954
55
185
(450)
25
60
(20)
41
(161)
161
90
O
0
0
0
70
15
279
0
(185)
45
120
0
18
450
450
450
OFRONS
WANTED.
$
WJ
0
28. SERVICE MANUAL
29. POWERTRAIN/EMISSIONS MANUAL
30. ELECTRICAL MANUAL
31. PARTS MANUAL
145
200
65
32. POWERTRAIN WARRANTY -- 3YR/
33 POWERTRAIN WARRANTY --
'**$~0 DEDUCTIBLE PER VISIT -- WARRANTY ENDS
AT WHICHEVER COMES FIRST -- MILES OR TIME
800
300
34.
35.
TOTAL OF ALL OPTIONS ADDED TO ORDER ................................. $
TOTAL P.02
CITY COUNCIL LETTER
Meeting of: 1/17/01
AGENDA SECTION:
NO:
ITEM: APPROVAL OF PURCHASE AGREEMENT FOR
SINGLE FAMILY RESIDENTIAL PROPERTY AT 4542
WASHINGTON STREET
ORIGINATING DEPARTMENT:
. PUBLIC WORKS
CITY MANAGER
Background:
An extensive engineering study was undertaken in 1998 and completed in 1999 evaluating various locations throughout the City
with storm water problems. The largest study area, Jackson Pond, recommended the most feasible alternative for three separate
sites would be the acquisition, demolition, and site grading of three residential properties. At their September 12m, 2000 regular
meeting, the Council authorized the ftrm of Wilson Development to assist the City with the acquisition process. At their November
27th, 2000 regular meeting, the Council authorized Wilson Development to begin the negotiation process for property acquisition
as recommended in the 1999 Storm Water Study.
Analysis/Conclusions:
Based upon an independent appraisal firm, the fair market value of $104,000 was offered and through negotiation, a sum of
$108,000 accepted by the owners of 4542 Washington Street and is recommended by Wilson Development Services. The
comparable 'differential' was Waived by the homeowners. This acquisition is not subject to closing costs as the property does not
have a mortgage, but moving costs of $1,050 are estimated as an additional cost and listed out separately in the agreement.
Funding will be provided by the City's Storm Water Utility and DNR Flood Mitigation Grant funds, on a 50/50 cost share. As
detailed in the Storm Water Engineering reports, the next step would be for the home to be removed, the lot to be graded and
restoration to be completed. Public Works would then have the responsibility for seasonal maintenance on the property.
Recommended Motion: Move to authorize the Mayor and City Manager to execute the purchase agreement for the acquisition of
4542 Washington Street in the mount of $108,000 for flood mitigation purposes with funds from the City's Storm Water Utility
and DNR Flood Mitigation Grant funds on a 50/50 cost share.
KH.'jb
Attachment: Purchase Agreement for 4542 Washington Street
COUNCIL ACTION:
Page 1 of 6
Address:
Columbia Heights, MN 554421
REAL ESTATE SALE/PURCHASE AGREEMENT
THIS AGREEMENT, made as of the I0* day of ~n,uar~, 2001, by and
between kXilrlreA ~J, j'ehnson , hereinafier referred to as
Seller, and the City of Columbia Heights, a municipal corporation, hereinafter referred to
as Buyer.
WITNESSETH:
WHEREAS, Seller owns certain real estate situated at 4542 Washington-' St.,
Columbia Heights, Minnesota, and legally described below; and
WHEREAS, Buyer wishes to purchase and Seller is willing to sell to Buyer said
real estate; and
WHEREAS, the parties wish to define their respective rights, duties and
obligations related to the sale/purchase of said real estate.
NOW, THEREFORE, in consideration of the mutual promises and the respective
agreements contained herein, the parties hereby agree as follows:
1. Property
The Seller hereby agrees to sell and the Buyer hereby agrees to purchase the
following described real estate located in the City of Columbia Heights, State of
Minnesota, to-wit:
Lot 3, Block 4, Gillettes Annex to Columbia Heights
Page 2 of 6
2. Purchase Price
The purchase price for the subject property shall be the sum of rOn~ hardred e~hT
Thousand and 00/100 Dollars ($ i 0] ,o~o. Oc~ ) payable at closing.
3. C!osim,
The closing shall be on or before J'tAne.. i~q or with in 30 days
after all title objections have been satisfied by the Seller, if any have been made by the
Buyer.
4. Possession
The Seller further agrees to deliver possession no later than ,Till 2nd,, 2001,
provided that all conditions of this agreement have been complied with, ~1 charges for
city water, city sewer, electricity, natural gas, and real estate taxes shall be prorated
between the parties as of date of possession. Seller agrees to remove ALL DEBRIS AND
ALL PERSONAL PROPERTY NOT INCLUDED HEREIN from the property by
possession date. Any personal property not removed by the date of possession, shall be
considered the property of the Buyer.
5. Deed/Marketable Title
Subject to performance by the Buyer, the Seller agrees to execute and deliver a
Warranty Deed conveying marketable title to said premised subject only to the following
exceptions:
(a) Building and zoning laws, ordinances, State and Federal regulations
(b) Restrictions relating to use or improvement of premises without effective
forfeiture provision.
(c) Reservation of any minerals or mineral rights to the State of Minnesota.
(d) Utility and drainage easements which do not interfere with present
improvements.
(e) Rights of tenants as follows: (unless specified, not subject to tenancies)
6. Title
The Seller shall, within a reasonable time after approval of this agreement, furnish
an abstract of rifle, or a Registered Pwperty Abstract certified to date to include proper
searches coveting bankruptcies, and State and Federal judgments and Hens. The Buyer
Page 3 of 6
shall be allowed 15 days after receipt thereof for examination of said title and the making
of any objections thereto, said objections to be made in writing or deemed to be waived.
If any objections are so made the Seller shall be allowed 60 days to make such title
marketable. Pending correction of title the payments hereunder required shall be
postponed, but upon correction of title and within 10 days after written notice to the
Buyer, the parties shall perform this agreement according to its terms.
If Seller shall fail to have said exceptions removed or satisfied within the time
provided, Buyer may elect to do one or more of the following: (a) remove or satisfy the
exceptions on behalf of Seller and at SeHer's cost and expense, all of which costs and
expenses shall be deducted from the purchase price at closing; (b) elect to purchase the
property subject tot he exceptions; and/or (c) declare this Agreement null and void (in
which case neither party shall have any further liability or obligation to the other. In the
event Buyer elects to remove or satisfy the exceptions on behalf of Seller in accordance
with alternative (a) above, Seller shall cooperate with and assist Buyer in all reasonable
respects.
7. Real Estate Taxes
Real estate taxes due and payable in and for the year of dosing shall be prorated
between Seller and Buyer on a calendar basis to the actual date of possession.
8. Snecial Assessments
Seller shill pay on date of dosing all installments of special assessments. Seller
shall pay on date of closing all other special assessments levied as of the date of closing.
Seller shall provide for payment of all special assessments pending as of the date of closing
for improvements that have been ordered by the city or other assessing authorities. Seller
shall pay on the date of closing, any deferred taxes.
9. Seller Warranties
Seller warrants that buildings, are or will be, constructed entirely within the
boundary lines of the property. Seller warrants that there is a right of access to the
property from a public right of way. These warranties shall survive the delivery of the
deed or contract for deed.
Seller warrants that prior to the closing, payment in full will have been made for all
labor, materials, machinery, fixtures or tools furnished within the 120 days immediately
preceding the closing in connection with construetiort, alteration or repair of any structure
on or improvement to the property.
Page 4 of 6
Seller warrants upon execution of this Agreement, Seller will not rent the property
once it is vacated by any person now occupying same.
Seller warrants Seller has executed no option to purchase, right of first refusal, or
any other agreement giving any person or other entity the right to purchase or otherwise
acquire any interest in the property, and Seller is unaware of any option to purchase, right
of first refusal, or other similar fights affecting the property, except as otherwise noted in
the title commitment for the property.
Seller has received no notice of any action, litigation, investigation or proceeding
of any kind pending against Seller, nor to the best of Seller's knowledge is any action,
litigation, investigation, or proceeding pending or threatened against the Subject Premises,
or any part thereof.
On the Date of Closing, there will be no service contracts in effect in connection
with the Subject Premises, except those which are terrainable on thirty (30) days' written
notice.
10. Risk of Loss
If There is any loss or damage to the property between the date hereof and the
date of closing, for any reason including fire, vandalism, flood, earthquake, or act of God,
the risk of loss shall be on Seller. If property is destroyed or substantially damaged before
the closing date, this Purchase Agreement shall become null and void, at Buyer's option,
and earnest money shall be refunded to Buyer; Buyer and Seller agree to sign cancellation
of Purchase Agreement.
11. Time of Essence
Time is of the essence in this Purchase Agreement.
12. Acceptance
Seller understands and agrees that this Purchase Agreement is subject to
acceptance by Buyer in writing.
13. Default
fithe title to said property shall be found marketable or be so made within said
time, and said Buyer shall default in any of the agreements and continue in default for a
period of 10 days, then and in that case the Seller may terminate this contract and on such
termination all the payments made upon this contract shall be retained by said Seller, as
liquidated damages, time being of the essence hereof. This provision shall not deprive
Page 5 of 6
either party of the fight of enforcing the specific performance of this contract provided
such contract shall not be terminated as aforesaid, and provided action to enforce such
specific perforrnanee shall be commenced within six months after such right of action shall
arise.
14. Environmental Concerns
To the best of the Seller's knowledge there are no hazardous substances,
underground storage tanks, or wells except herein noted:
15. Well Disclosure
Buyer acknowledges receipt of a well disclosure statement from Seller attached as
Exhibit A to this Agreement.
16. Individual Sewal, e Treatment System Disclosure
Seller discloses that there is not an individual sewage treatment system on or
serving the Property.
17. As-Is-Basis
It is specifically agreed that the Real Property is being conveyed to the Buyer by
the Seller in "As-Is Condition" C'with all faults").
18. Ri~,ht of Entrv
Buyer is duly authorized agems shall have the right during the period from the date
of this Agreemere to dosing, to enter in and upon the Premises in order to make, at
Purchaser's expense, surveys, measurements, wetland delineations, soil tests, and other
tests that Buyer shall deem necessary. Buyer agrees to restore any resulting damage to the
Premises and to indemnify, hold harmless and defend Seller from any and all claims by
third persons of any nature whatsoever arising from Buyer's right of entry hereunder,
including all actions, suits, proceedings, demands, assessments, costs, expenses and
attorneys' fees.
19. Broken Commissions
In the event Seller has retained the services of any agent, person, corporation or
firm to assist in the sale of the property who, in turn, is entitled to a commission by reason
of this Agreement and the dosing hereunder, Seller hereby agrees to indenmify and hold
Buyer harmless from any liability arising therefrom.
Page 6 of 6
20. Entire Agreement
This Purchase Agreement, any attached exhibits and any addenda or amendments
signed by the parties, shall constitute the entire agreement between Seller and Buyer, and
supersedes any other written or oral agreements between Seller and Buyer. This Purchase
Agreement can be modified only in writing signed by Seller and Buyer.
21. Incidental Expenses
All expenses of examination of title, transfer tax, preparation and recording of
deed, appraisal, closing fees, lot surveys, etc. will be paid by the Buyer. Any cost incurred
to remove any of Buyer's title objections on the title to convey a good and marketable title
to said premised subject shall be the responsibility of the Seller.
22. Addendum A - Waiver of Relocation Benefits
SELLER:
I hereby agree to purchase the said property for the price and upon the terms above
mentioned, and subject to all conditions herein expressed.
BUYERS:
Final Acceptance Date:
ADDENDUM
A
WAIVER AGREEMENT REGARDING RELOCATION BENEFITS
AGREEMENT made this [0~ day of ,']'clnc(ac 20ia/by and between
I~ldre~ V. ~'oRnson (hereinafterjo'~tlyrefer;edtoas"Owner"), and
the City of Columbia Heights (hereinaf~er referred to as "Buyer").
WHEREAS, Owner is the fee owner of certain real property and improvements used for
residential purposes located at q5'42 W?l~h$~,;n 5~(hereinafter "subject property"), in
the City of Columbia Heights, County of Ano State of Minnesota; and
WHEREAS, Owner knows and understands certain relocation benefits are available,
pursuant to Minnesota Statute No. 117.52 and the Uniform Relocation Assistance and
Real Property Acquisition Policies Act, 42 U.S.C. No. 4621 et seq., (hereinafter referred
to as "Uniform Act") from the Buyer and/or The Columbia heights Economic
Development Authority to assist in the relocation of the personal residence at the subject
property, which relocation benefits are:
Reimbursement of Moving Expenses
You may choose between either a payment for your
actual reasonable moving and related expenses or a
fixed money expense and dislocation allowance.
Replacement Housing Assistance
To enable you to buy or, if you prefer, rent a
comparable or suitable replacement home.
Other Relocation Assistance
This includes housing referrals and other assistance
to help the owner relocate to a comparable decent,
safe, and sanitary dwelling. The owner cannot be
required to move from their home, unless they are
given reasonable opportunities to relocate to a
comparable decent, safe and samtary dwelling that
they can afford.
Specifically, I am waiving the following relocation benefits:
Replacement Housing Payment Estimate
a. Differential $16,000.00
b. Incidental closing costs N/A
c. Interest rate differential N/A
Waived
Moving Costs
To be determined- $1050
or based on estimate by a
professional mover.
Not Waived
Total Estimated Waived Relocation Benefits: $16,000.00
WHEREAS, on ~ Ckrx t~ o. r ~ C~ .20a. I have met with a
representative of Wfison Development~rvices, the relocation consultants for the City,
and discussed the relocation benefits provided under the Uniform Act. They explained to
us that we cannot be required to sell this property to the City of Columbia Heights.
They also explained to me that the Buyer and/or the City of Columbia Heights will not
acquire the property from me, unless I voluntarily enter into the agreement of sale and
also agree to waive my relocation rights under the Uniform Act.
WHEREAS, I have received and read the pamphlet "Relocation Assistance to Displaced
Homeowners. (HUD-1044-CPD)
NOW THEREFORE I, ~t&~,ea ~' .~'o hn.~ am the owner and occupant of the
property at a4s"4z Wa~n}eT. th~,x ,~'. in Columbia Heights. I have voluntar~y submitted
an offer to sell this prop y to the Buyer. I understand the basic requirements of the
Uniform Act. I know that I can not be required to sell the property to the Buyer unless
given the relocation assistance required by the Uniform Act. I hereby release and waive
the City of Columbia Heights from any and all claims for relocation benefits, pursuant to
Minnesota Statutes No. 117.50 et seq. and the Uniform Relocation Assistance and Real
Property Acquisition Policies Act, 42 U.S.C. No. 4621 et seq.
Witness
Witness
CITY COUNCIL LETTER
Meeting of: January 17. 2001
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: Fire
ITEM: Reallocation of Funds BY: Charles Thompson BY:~~~fl~'~'
NO: DATE: January 11,2001 DATE:
Background:
On October 20, 2000, the Linwood Fire Department requested Columbia Heights Fire to respond to and assist with
a wildland fire in the Carlos Edge area. Columbia Heights responded initially with an engine company and full
crew. Over the next three-day period, the Columbia Heights Fire Department sent 20 fn'efighters to the incident,
logging over 216 man hours.
The total salary cost, benefits, and fuel cost came to $2,659.44. The Fire Department submitted an invoice to the
DNR as requested. The invoice total for salary, benefits, fuel, damaged equipment, and the engine at an hourly
rate came to $13,414.94.
The Fire Department is requesting a reallocation of $10,755.50, the total amount minus city expenditures, from
fund # 101-00-34202 (2000 funds) to 2001 Fire Department Fund # 101-42200-2173, Protective Clothing and Gear
(2001 Budget).
Recommended motion: Move to Authorize the Mayor and City Manager to Transfer $10,755.50 from Fund
# 101-00-34202 to Fire Department Fund # 101-42200-2173 (2001 Budget).
01-3
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: January 17. 2001
AGENDA SECTION:
NO:
ITEM:
NO:
Turnout Gear Purchase
ORIGINATING DEPARTMENT:
Fire
BY: Charles Thompson
DATE: January 11, 2001
CITY MANAGER
APPROVAL
DATE:
Background:
The Fire Department budgeted the purchase of eight new sets of turnout gear for 2001. With the reallocation of
funds from the Carlos Edge Fire, the Fire Department is proposing the purchase of 14 sets of turnout gear to
replace the oldest sets, some of which are 1987 ERA gear and are in borderline condition.
The current State Contract is held by Danko Emergency Equipment and prices are:
$546.00 for a coat
370.00 for pants 10.00 for suspenders
20.00 for CHFD logo on back of coat
$946.00
Total cost for 14 set of turnout gear is $13,244.
Recommended motion: Move to Authorize the Mayor and City Manager to Approve the Purchase of 14 New
Sets of Turnout Gear from Danko Emergency Equipment for a Total of $13,244 plus any Additional Taxes fi:om
Fire Department Fund # 101-42200-2173, Protective Clothing and Gear.
01-4
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: January 22, 2001
AGENDA SECTION: Consent
NO:
ITEM: Landing of State Patrols Helicopter at Huset Park
for Safety Camp.
NO:
ORIGINATING DEPT.: Recreation
Youth Enrichment
DATE: January 9, 2001
CITY MANAGER
APPROVAL
BACKGROUND:
:~e Columbia Heights Recreation Department will be offering Safety Camp on June 14, 2001. The Minnesota State Patrol has been
requested to conduct a safety awareness program for Safety Camp. This will include the landing and take-off of a Helicopter at Huset
Park.
ensure safety of the participants, Anoka County Dispatch will be informed, a perimeter will be created and secured by the Columbia
lteights Police Department, the Fire department will provide support in case of an emergency, and Public Works will ensure that the
lield is prepared for the landing of the helicopter
R.ECOMMENDED MOTION:
Move to approve the landing/take-off of a Minnesota State Patrol Helicoptor during Safety Camp on June 14, 2001 between 9:30 a.m.
md 10:00 a.m. at Huset Park.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: January 22, 2001
AGENDA SECTION: Consent
NO:
ITEM: Seek bids for recreation t-shirts and equipment
NO:
ORIGINATING DEPT.
Recreation
BY: Gregg Gagnon/4
DATE: January 9, 2001
CITY MANAGER
BACKGROUND:
Each year the recreation department purchases t-shirts, caps, and athletic equipment for all of our youth athletic
programs. At this time the staff would like authorization to seek bids for the purchase oft-shirts, hats, and
athletic equipment. The funds have been budgeted in line 88145001-2170, this is the same account in which
money donated by the boosters is deposited.
RECOMMENDED MOTION:
Move to authorize recreation staff to seek bids for the purchase oft-shirts, hats, and athletic
equipment for the year of 2001 to be purchased for account 881-45001-2170.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: January 22, 2001
AGENDA SECTION: Consent
NO:
ITEM: Staff seek authorization to accgpt City of Columbia
Heights/NEI College of Technology lease agreement for use
of the east and west gymnasiums from September 1, 2000
through May 31, 2002.
NO:
ORIGINATING DEPT.:
Recreation
BY: Gregg Gagnon ~
CITY MANAGER
APPROVAL
BACKGROUND:
Recreation staff is seeking authorization to accept the City of Columbia Heights / NEI College of Technology
lease agreement for use of the east and west gymnasiums Mondays through Thursdays from 6:00p.m. -
10:00p.m. from September 1, 2000 through May 31, 2002. The facility will be used for both youth and adult
basketball, volleyball and other similar activities suitable to a gymnasium. The lease will remain constant
compared to the 1997-99 lease agreement. Attached is a copy of the prospective lease agreement dated
September 1, 2000 through May 31, 2002 and a copy of an approved agreement dated September 1, 1997
through May 31, 1999.
RECOMMENDED MOTION:
Move to authorize staff to accept City of Columbia Heights / NEI College of Technology lease
agreement from September 1, 2000 - May 31, 2002 upon terms stated in lease.
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS/NEt COLLEGE OF TECHNOLOGY LEASE AGREEMENT
LEASE AGREEMENT
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY
This lease agreement, made in duplicate this 221h day of December, 1997, by and between NEI
COLLEGE OF TECI-hNOLOGY, hereinafter ret~rred to as "Lessor", and CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as "Tenant" or as "Lessee", for the benefit of the Columbia
Heights Parks and Recreation Commission.
Witnesseth:
That the Lessor in consideration of the rents and covenants hereina~er mentioned, to ~e
paid and performed by the Tenant, does hereby demise, lease, and let unto the Tenant, and the
Tenant does hereby hire and take from the Lessor, the premises described herein situated in the
City of Columbia Heights, County of' Anoka, State of Minnesota.
1. Description of Premises The leased premises consists of both the large and small
gymnasiums located in the building known as NEI COLLEGE OF TECHNOLOGY, located at
825 - 41st Avenue Northeast, Columbia Heights, Anoka County., Minnesota. The large
~.u~anasium is located on the west side of the building and the small gyrrmasium is located on the
east side of the building.
2. Times and Dates of Rental The atbremenfioned large and small gymnasiums are
leased by Lessor to the Tenant Mondays through Thursdays from 6:00 p.m. to 10:00 p.m. from
September 1~ 1997, through May 31, 1999.
3. Nature of Occupancy Tenant shall use the facilities for basketball, volleyball, and
similar athletic activities suitable to a gymnasium.
4. Responsibilities of Lessor Lessor shall provide adequate heating, lighting, and hot
and cold running'water for the leased premises, so that the leased premises may be used by Tenant
for its intended purpose. Lessor shall permit Tenant to use the basketball baskets, scoreboards,
and vollevball standards now in place on the premises. Lessor shall provide routine maintenance
and cleaning services for the gymnasiums.
5. Tenant's Equipment Responsibilities Tenant shall provide all equipment of every kind
neexled for its use of'the gyrnnasiurn except for those items for which lessor is
responsible pursuant to paragraph 4 alcove.
I of 5
CITY OF COLUMBIA HEIGHTS/NE1 COLLEGE OF TECI-h'qOLOGY LEASE AGREEMENT
6. Tenant's Utilities Responsibilities Tenant agrees to reimburse the Lessor, on a pass
through cost basis, for Lessor's out of pocket utility expenses monthly. The cost is as follows:
The East Gym $4.30 per hour: the West Gym $8.30 per hour. These charges will be reviewed
yearly.
7. Tenant's Gym Floor Responsibilities Tenant acknowledges that they are the
primary user of the Gyms. Accordingly the Tenant will be responsible for sharing the cost of
resuffacing the wooden gym floors with the Lessor and the other primary user of the gyms,
Columbia Heights School District 13. The Tenant and Columbia Heights School District 13 shall
share in the cost of the resuffacing supplies (i.e., polyurethane) on a pro rata basis, and the Lessor
shall provide the labor and equipment to perform the resuffacing.
8. Supervisor Tenant covenants that it will provide adequate adult supervision of all
activities at ail times it is leasing the leased premises.
9. Tenant's Responsibility tbr Damage Tenants shah be responsible for the costs of
repair of any damages occurring to the gymnasiums and lockers during its leasing of the same,
excepting normal wear and tear. Tenant shall promptly notify Lessor of any damage that occurs
during Tenant's use of the leased premises. Lessor shall promptly notify Tenant of any damage
which Lessor observes and which occurred during the use of the leased premises by Tenant.
Lessor shall repair such damage and bill the cost of said repair to Tenant, who shall promptly pay
the same. Tenant further covenants and agrees not to waste or misuse water, electricity, or any
other utility which is or may be furnished by Lessor.
10. Compliance with Laws Tenant covenants that it will not use said leased premises
or permit the same or any part thereof to be used for any purpose or in any way contrary to the
laws, ordinances, or regulations of the United States of America, the State of Minnesota, or the
City of Columbia Heights, or of any boards or officers of said city.
11. Condition of Pr~rnises Tenant acknowledges the receipt ofthe demised premises
and the same to be in good and sanitary condition, and in good repair, and the taking of
possession of the demised premises by the Tenant shall be conclusive evidence that the demised
premises and all equipment, plumbing fixtures, and other items appurtenant thereto, were in good
clean and tenantable condition and in all respects were satist~ctory and acceptable to Tenant, at
the time Tenant took possessi,'~n of the lease premises.
2 of 5
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY LEASE AGREEMEN'T
12. Subleasin~ Tenant agrees not to sublease the demised premises, or any pan
thereof, or assign this lease or any interest therein, or permit any such lease to become transferred
by operation of law or otherwise, and Tenant agrees that no act or acts will be done or permitted
whereby the same may be or become sublet or assigned in whole or in pan, unless the written
consent of the Lessor endorsed thereon is first obtained in each and every case of subletting or
assignment. The Lessor shall have sole and absolute discretion to refuse or approve any particular
subletting or assignment.
13. Liability of Less~r and Tenant Tenant agrees that the Lessors shall not be liable
for any damage, either to persons or to property or the loss of property sustained by the Tenant or
by any other person, arising out of the state of repair of or a defect in the leased premises, or due
to any accident, or due to the actions or negligence of the Tenant. Tenant covenants that it will
purchase at its own expense general liability insurance in the amount of at least $200,000.00 per
person and $600,000.00 per occurrence, which insurance will cover any person or persons in or
on or using the leased premises during the time the leased premises are used by Tenant. Said
policy shall name NEI College of Technology as an additional insured under said policy. A copy
of said policy containing the endorsement will be provided to NEI College of Technology prior to
the commencement of Tenant's use of the lease premises.
14. Notice Any notice from Lessor to the Tenant will be served on the Tenant by
mail as follows:
City of Columbia Heights
590 - 40th Avenue N.E.
Columbia Heights, MN 55421
with a copy to:
Barna, Guzy, & Steffen LTD
400 Northtown Financial Plaza'
200 Coon Rapids Blvd.
Mpls., MN 55433
Any notice from the Tenant to the Lessor shall be served on Lessor by mail as follows:
NEI College of Technology
825 - 41st Avenue N.E.
Columbia Heights, M/q 55421
3 of 5
CITY OF COLUMBIA HEIGHTS/NEt COLLEGE OF TECHlqOLOGY LEASE AGREEMENT
with at copy to:
Jetrod F. Bergfalk, Esq.
Lindquist & Vennum
4200 IDS Center
80 South Eighth Street
Minneapolis, MN 55402
15. Fire It is further agreed between Lessor and the Tenant that if during the term of
the lease the leased premises shall be damaged or destroyed by fire or the elements, or through
any other cause, so as to render the leased premises unfit for Tenant's use of the leased premises
as stated herein, or to such an extent that the premises cannot be repaired with reasonable
diligence within thirty days from the occurrence of such damage, then the Lessor may terminate
this lease and the Tenant shall immediately surrender the demised premises and all interest therein
to the Lessor. If, however, the leased premises is not rendered unfit for use by the Tenant for its
activities as a result of said damages, then the Lessor shall repair the same with reasonable
promptness-
16. Ouiet Enjoyment The lessor agrees and covenants that the Tenant shall and may
peaceably and quietly have, hold and enjoy said leased premises for the term of this lease as set
forth herein.
17. Right of Reentry Lessor and Tenant agree that this lease is made upon the
condition that if the Tenant shall neglect or fail to keep, observe, and perform any of the
covenants and agreements contained in this lease which it is obligated to keep, observe, or
perform, or if the leasehold interest of the Tenant shall be taken on execution or other process of
law, or if the Tenant shall cease to exist as a legal entity, or if the Tenant shall vacate said
premises or abandon the same during the term of this lease, then and in any of said cases the
Lessor may at its election, and upon written notice to the Tenant, declare this lease tbffeited and
void, and may thereupon reenter and take full and absolute possession of said premises as the
owner thereof, free from any fight or claim ofthe Tenant or any person or persons claiming
through or under the Tenant; and such teentry shall be and constitute an absolute bar to any right
by the Tenant.
18. Access to Premises Tenant shall have access to the premises at all hours
necessary tbr it to carry on its occupancy thereof. The Lessor shall designate the entrances,
stairways, and halls of the building in which the lease~l premises are located which Tenant shall
4 of 5
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY LEASE AGKEEMENT
use in entering and leaving the leased premises. The use of such entrances. stairways, and halls
shall not be exclusive, nor shall it be unreasonable in nature.
19. Right of Inspection The Lessor shall at all times have the right to enter upon the
leased premises to inspect their condition and, at its election, to make reasonable necessary repairs
thereon tbr the protection and preservation thereof.
20. Rent As and for rent for the premises, Tenant shall pay to Lessor the sum of
$1.00 on or before July 1.
21. Use of Gymnasiums After May 31, 1999. This lease terminates unconditionally
and absolutely as of the end of May 31, 1999. However, Lessor expresses its willingness to
negotiate with Tenant upon the termination of this lease, for a new lease of the premises for the
period from September 1, 1999 to May 31, 2000.
IN TESTIMONY WHEREOF, Lessor and Tenant have hereunto set their hands the day
and year first above written.
NEI COLLEGE OF TECHNOLOGY,
Lessor
'Charles R. Dettmann /
President / /
Tenant
By
CITY OF COLUMBIA HEIGHTS,
Jgseph Si~ev~t
.....Mayor
Walt Fehst
City Manager
By r
City Attorney
5 of 5
COLLEGE OF TECHNOLOGY
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY LEASE AGREEMENT
LEASE AGREEMENT
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY
This lease agreement, made in duplicate this 10th day of January, 2001, by and between NEI
COLLEGE OF TECHNOLOGY, hereinafter referred to as "Lessor", and CITY OF COLUMBIA
HEIGHTS, hereinafter referred to as "Tenant" or as "Lessee", for the benefit of the Columbia
Heights Parks and Recreation Commission.
Witnesseth:
That the Lessor in consideration of the rents and covenants hereinafier mentioned, to be
paid and performed by the Tenant, does hereby demise, lease, and let unto the Tenant, and the
Tenant does hereby hire and take from the Lessor, the premises described herein situated in the
City of Columbia Heights, County of Anoka, State of Minnesota.
l. Description of Premises The leased premises consists of both the large and small
gymnasiums located in the building known as NEI COLLEGE OF TECHNOLOGY, located at
825 - 41 st Avenue Northeast, Columbia Heights, Anoka County, Minnesota. The large
gymnasium is located on the west side of the building and the small gymnasium is located on the
east side of the building.
2. Times and Dates of Rental The aforementioned large and small gymnasiums are
leased by Lessor to the Tenant Mondays through Thursdays from 6:00 p.m. to 10:00 p.m. from
September 1, 2000, through May 31, 2002.
3. Nature of Occupancy Tenant shall use the facilities for basketball, volleyball, and
similar athletic activities suitable to a gymnasium.
4. Responsibilities of Lessor Lessor shall provide adequate heating, lighting, and hot
and cold running water for the leased premises, so that the leased premises may be used by Tenant
for its intended purpose. Lessor shall permit Tenant to use the basketball baskets, scoreboards,
and vo!ieyball standards now in place on the premises. Lessor shall provide routine maintenance
and cleaning services for the gymnasiums.
5. Tenant's Equipment Re~mns~ilities Tenant shall provide all equipment of every kind
needed for its use of the gymnasium except for those items for which lessor is
responsible pursuant to paragraph 4 above.
6. Tenant's Utilities Responsibilities Tenant agrees to reimburse the Lessor, on a pass
~5 &'~57 AVE NE I COLIJMBIA HilGHT$ '~ MN 5Ma l-297& '~TILE 763.75'1 .4$g~ '1 FAX 763.7~..7329 '~ TOLL-FREE $00.777.7634 ~ WWW. NEICOLLEGE.ORG
lc~5
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY LEASE AGREEMENT
through cost basis, for Lessor's out of pocket utility expenses monthly. The cost is as follows:
The East Gym $4.30 per hour; the West Gym $8.30 per hour. These charges will be reviewed
yearly. The base year for the utility expenses is 1994/95. Any increases above the base year will be
passed on.
7. Termnt's Gym Floor ReSponsibilities Tenant acknowledges that they are the
primary user of the Gyms. Accordingly the Tenam will be responsible for sharing the cost of
resurfacing the wooden gym floors with the Lessor and the other primary user ofthe gyms,
Columbia Heights School District 13. The Tenant and Columbia Heights School District 13 shall
share in the cost oftbe resurfaeing supplies (i.e., polyurethane) on a pro rata basis, and the Lessor
shall provide the labor and equipment to perform the resurfacing.
8. Supervisor Tenant covenants that it will provide adequate adult supervision of all
activities at all times it is leasing the leased premises.
9. Tenant's Responsibility for Damage Tenants shall be responsible for the costs of
repair of any damages occurring to the gymnasiums and lockers during its leasing of the same,
excepting normal wear and tear. Tenant shall promptly notify Lessor of any damage that occurs
during Tenant's use of the leased premises. Lessor shall promptly notify Tenant of any damage
which Lessor observes and which occurred during the use of the leased premises by Tenant.
Lessor shall repair such damage and bill the cost of said repair to Tenant, who shall promptly pay
the same. Tenant further covenants and agrees not to waste or misuse water, electricity, or any
other utility which is or may be furnished by Lessor.
10. Compliance with Laws Tenant covenams that it will not use said leased premises
or permit the same or any part thereof to be used for any purpose or in any way contrary to the
laws, ordinances, or regulations of the United States of America, the State of Minnesota, or the
City of Columbia Heights, or of any boards or officers of said city.
11. Condition of premises Tenam acknowledges the receipt of the demised premises
and the same to be in good and sanitary condition, and in good repair, and the taking of
possession of the demised premises by the Tenam shall be conclusive evidence that the demised
premises and all equipment, plumbing fixtures, and other items appurtenam thereto, were in good
clean and tenantable condition and in all respects were satisfactory and acceptable to Tenant, at
the time Tenant took possession of the lease premises.
12. Subleasing Tenant agrees not to sublease the demised premises, or any part
2of5
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECHNOLOGY LEASE AGREEMENT
thereof, or assign this lease or any imerest therein, or permit any such lease to become transferred
by operation of law or otherwise, and Tenant agrees that no act or acts will be done or permitted
whereby the same may be or become sublet or assigned in whole or in part, unless the written
consent of the Lessor endorsed thereon is fu'st obtained in each and every case of subletting or
assignment. The Lessor shall have sole and absolute discretion to refuse or approve any particular
subletting or assignment.
13. Liability of Lessor and Tenant Tenant agrees that the Lesson shall not be liable
for any damage, either to persons or to property or the loss of property sustained by the Tenant or
by any other person, arising out of the state of repair of or a defect in the leased premises, or due
to any accident, or due to the actions or negligence of the Tenant. Tenant covenants that it will
purchase at its own expense general liability insurance in the amount of at least $200,000.00 per
person and $600,000.00 per occurrence, which insurance will cover any person or persons in or
on or using the leased premises during the time the leased premises are used by Tenant. Said
policy shall name NEI College of Technology as an additional insured under said policy. A copy
of said policy containing the endorsement will be provided to NEI College of Technology prior to
the commencement of Tenant's use of the lease premises.
14. Notice Any notice from Lessor to the Tenant will be served on the Tenant by
mail as follows:
City of Columbia Heights
590 - 40th Avenue N.E
Columbia Heights, MN 55421
with a copy to:
Attn: Tun Hoe~
Barna, Guzy, & Steffen LTD
400 Northtown Financial Plaza
200 Coon Rapids Blvd.
Mpls., MN 55433
Any notice from the Tenant to the Lessor shall be served on Lessor by mail as follows:
NEI College of Technology
825 - 41 st Avenue N.E.
Columbia Heights, MN 55421
3 of 5
CITY OF COLLrMBIA HEIGHTS/NEI COLLEGE OF TECI-INOLOGY LEASE AGREEMENT
with at copy to:
Jerrod F. Bergfalk, Esq.
Lindquist & Vennum
4200 IDS Center
80 South Eighth Stre~t
Minneapolis, MN 55402
15. Fire It is further agreed between Lessor and the Tenant that if during the term of
the lease the leased premises shall be damaged or destroyed by fire or the elements, or through
any other cause, so as to render the leased premises unfit for Tenant's use of the leased premises
as stated herein, or to such an extent that the premises cannot be repaired with reasonable
diligence within thirty days from the occurrence of such damage, then the Lessor may terminate
this lease and the Tenant shall immediately surrender the demised premises and all interest therein
to the Lessor. If, however, the leased premises is not rendered unfit for use by the Tenant for its
activities as a result of said damages, then the Lessor shall repair the same with reasonable
promptness.
16. Ouiet Enjoyment The lessor agrees and covenants that the Tenant shall and may
peace~ly and quietly have, hold and enjoy said leased premises for the term of this lease as set
forth herein.
17. Right of Reentry Lessor and Tenant agree that this lease is made upon the
condition that if the Tenant shall neglect or fail to keep, observe, and perform any of the
covenants and agreements contained in this lease which it is obligated to keep, observe, or
perform, or if the leasehold interest of the Tenant shall be taken on execution or other process of
law, or if the Tenant shall cease to exist as a legal entity, or ifthe Tenant shall vacate said
premises or abandon the same during the term of this lease, then and in any of said cases the
Lessor may at its election, and upon written notice to the Tenant, declare this lease forfeited and
void, and may thereupon reenter and take full and absolute possession of said premises as the
owner thereof; free from any right or claim of the Tenant or any person or persons ~:ialming
through or under the Tenant; and su~:h reentry shall be and constitute an absolute bar to any right
by the Tenant.
18. Access to Premises Tenant shall have ae, c, ess to the premises at all hours
necessary for it to carry on its oc~u~ thereof. The Lessor shall designate the entrances,
stairways, and halls of the building in which the leased premises are located which Tenant shall
~ of 5
CITY OF COLUMBIA HEIGHTS/NEI COLLEGE OF TECffNOLOGY LEASE AGREEMENT
use in entering and leaving the leased premises. The use of such entrances, stairways, and hails
shall not be exclusive, nor shall it be unreasonable in nature.
19. Right of Inspection The Lessor shall at all times have the right to enter upon the
leased premises to inspect their condition and, at its election, to make reasonable necessary repairs
thereon for the protection and preservation thereof
20. Rent As and for rent for the premises, Tenant shall pay to Lessor the sum of
$1.00 on or before July 1.
21. Use of Gymnasiums After May 31, 2002. This lease terminates unconditionally
and absolutely as of the end of May 31, 2002. However conditions permitting, Lessor expresses
its willingness to negotiate with Tenant upon the termination of this lease, for a new lease of the
premises for the period fi'om September 1, 2002 to May 31, 2003.
IN TESTIMONY WHEREOF, Lessor and Tenant have hereunto set their hands the day
and year first above written.
NEI COLLEGE OF TECHNOLOGY,
Lessor
CITY OF COLUMBIA HEIGHTS,
Tenant
By By
Charles R. Dettmann Gary Peterson
President Mayor
By
Jerrold F. Bergfalk
Secretary
By
Walt Feltst
City Manager
By
Approved as to form
City Attorney
5of5
CITY COUNCIL LETTER
Meeting of: January 22, 2001
AGENDA SECTION: CONSENT
NO:
ITEM: SET DATE FOR BOARD OF REVIEW
NO:
ORIGINATING DEPT.:
CITY MANAGER'S
BY: Jane Gleason &
Walter Fehst
BY:
CITY MANAGER
APPROVAL
DATE: 1-09-2001
Anoka County has requested that we select the date for the required
annual Board of Review during the month of April. The earliest date in
April is the second. The date tentatively set is Monday, April 2, 2001,
at 7:00 p.m.
Staff recommends the Council adopt the following motion.
RECOMMENDED MOTION: Move to set the date for the Local Board
of Review meeting for Monday, April 2,
2001, at 7:00 p.m. in the City Council
Chambers.
COUNCIL ACTION:
Jg\county\bdrev. let
CITY COUNCIL LETTER
Meeting of:
1/17/01
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: APPROVAL QUOTE FROM INFRATECH
TECHNOLOGIES FOR CLEANING AND TELEVISING
TRUNK SANITARY SEWER IN ZONE 5 FROM
CENTRAL TO UNIVERSITY AVENUES
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hans~l~~
DATE: 1/11/
CITY MANAGER
sv: &( 'JLf
DATE:
Background:
As pan of the Street Rehabilitation Zone work, staff annually reviews the condition of the underground utilities. For the sanitary
sewer system, recent inspection logs may be utilized, or Public Works utility crews televise lateral lines. A determination is then
made if any repairs or replacements need to be made.
Analysis/Conclusion:
On September 11, 2000, the City Council added the area north of 41= Avenue east of Quincy Street and west of Central to the
Zone 5 program for 2001. This area has experienced sanitary sewer problems in the past with backups in residential homes.
To address the problem, the sanitary lines in this area need to be cleaned, televised and inspected for existing conditions with
recommendations for any necessary repairs.
Public Works Utility staff has begun the process of cleaning and televising the lateral lines m Zone 5. This area is served by 2,321
of 12" and 1,836 of 15" tnmk lines flowing to the west at 44th and University Avenues. These trunk lines have not been cleaned
and televised in excess of 15 years and are suspected to be extremely dirty. Due m the size and depth of the lines and their
existing condition, Public Works recommends to contract this portion of the work out. Staff has received three quotes as follows:
Infratech $2.05 L.F.
Lametti $2.15 L.F.
Visu-Sewer $3.85 L.F.
The proposals include mobilization, complete cleaning, restoring to 95% or greater operational capacity, disposal of debris at a
MCES designated site and traffic control. This will allow the cleaning and inspection of lateral and trunk lines in Zone 5 to be
completed by the end of February for inclusion in the Zone 5 plan preparation.
Recowanended Motion: Move to accept the quotation from Infratech Technologies of Rogers, Minnesota in the amount of
$8,513, with funds from the City's Sanitary Sewer Construction Fund; and, authorize the Mayor and City Manager to enter into an
agreement for the same.
KH:jb
Attachment: Zone 5 Sanitary Map
COUNCIL ACTION:
~klIS~3AINR
L
,~-
2001 COUNCIL/CITY STAFF ASSIGNMENTS
Commission
Telecommunications Commission
Human Services Commission
Library Board
Park & Recreation Commission
Planning & Zoning Commission
Traffic Commission
2000
J. Wyckoff
J. Wyckoff
J. Hunter
G. Peterson
M. Szurek
D. Jolly
2001
SACC
Suburban Rate Authority
National League of Cities
League of Minnesota Cities
Rice Creek Watershed Advisory board
North Metro Mayors Assn.
North Star Corridor
Joint Law Enforcement Council
Heights Pride Committee
Youth Initiative Commission
Design Team
Joint Task Force Committee
J. Wyckoff
K. Hansen - del.
D. Jolly - alt.
D. Jolly - del.
Councilmembers - alt.
Councilmembers - dels.
City Manager - alt.
D. Jolly
G. Peterson
City Manager - alt.
D. Jolly
G. Peterson
Police Chief
M. Szurek
M. Szurek
M. Szurek
M. Szurek
J. Wyckoff
Commissions and Boards
City Commissions and Boards are comprised of volunteer residents who review
appropriate topics and advise the City Council of recommended action. Any resident may
apply and will be considered for open positions or for future openings. Current openings
include:
· one opening on the Human Services Commission
The purpose of the Human Services Commission is to aid and advise the Council in the
promotion of equal opportunity in employment, housing, public accommodations, public
services, education and other affairs that affect the social well being of the citizens of the
City of Columbia Heights. The Commission is composed of nine members and one City
Councilmember liaison. Meetings are the second Wednesday of every other month, at 7
p.m., with no meetings held during the summer months.
· two openings on the Charter Commission
The City Charter is the document enabling Columbia Heights to become a self-governing
city under the municipal home rule provision of the Constitution and Statutes of
Minnesota. This Commission keeps the Charter current under procedures authorized by
State Statutes. There are no more than fifteen members, appointed by the Anoka County
District Court, and the commission meets quarterly at 7 p.m. at Murzyn Hall.
· one opening on the Police and Fire Civil Service Commission.
This commission establishes rules, regulations, and procedures as necessary and required
by law relating to the appointment, promotion, discharge or suspension of Police and Fire
Department personnel. The commission consists of three members. Meeting dates are set
as necessary.
· one opening on the Telecommunications Commission
This commission studies, investigates and makes recommendations regarding the City
cable system, oversees the administration of the cable franchise ordinance, and ensures
compliance of the cable company with the terms and conditions of the franchise. The
commission meets the third Thursday of each month at 7 p.m.
Other advisory groups include the Planning and Zoning Commission, Economic
Development Authority, Library Board, Park and Recreation Commission and the Traffic
Commission.
Commission and Board descriptions and applications are available from the Deputy City
Clerk. For more information, please call 763-706-3611.
CHARTER COMMISSION MEMBERS
The City Charter is the document which enabled the City of Columbia Heights to become a self-governing city
under the municipal home rule provisions of the Constitution and Statutes of Minnesota. The Charter Commission
is charged with keeping the charter current under procedures authorized by State Statutes. The Charter Commission
must have not more than fifteen, and not less than seven members, which are appointed by the Chief Judge of
Anoka County District Court. They are appointed for four year tenus. Meet quarterly in Murzyn Hall at 7:00 p.m.
MEMBER'S NAME
CHRISTOPHERSON, Charles
MEMBER'S ADDRESS
PHONE NO.
ANTZARAS, Bill 4158 6th St. N.E. 788-5980
Columbia Heights, MN
1128 43~ Avenue N.E.
Columbia Heights, MN
COLLOVA, Mel 3909 Main Street N.E. 781-3973
ERICSON, TAMMERA
FOWLER, James
HARTEL, Michael
LANDWEHR, Ted
LARSON, Janis
PETERSON, Brian M.
RAMSDELL, Tom
SCHMIDT, Clara
STURDEVANT, Joseph
Columbia Heights, MN
2020 Fairway Drive
Columbia Heights, MN
4203 Fillmore Street N.E.
Columbia Heights, MN
4127 Polk Street N.E.
Columbia Heights, MN
4034 7th Street N.E.
Columbia Heights, MN
3812 Lincoln St. N.E.
Columbia Heights, MN
1348 Buchanan Place N.E.
Columbia Heights, MN
4645 Fillmore Street N.E.
Columbia Heights, MN
691 47m Avenue N.E.
Columbia Heights, MN
4848 7m Street N.E.
Columbia Heights, MN
2010 41st Avenue N.E.
Columbia Heights, MN
SYNOWCZYNSKI, Theresia
789-2283
574-2122
788-5958
789-0488
781-7898
788-0728(h)
781-4807(w)
574-0522
572-9392
572-1318
572-8601
788-5819(h)
672-3682(w)
TERM OF
APPOINT-
MENT
1-96 to
8-2003
12-97 to
12-2001
11-991o
11-2003
9-98 to
9-2002
7-991o
6-2003
6-001o
6-2004
7-95 to
8-2003
4-96 to
5-2004
9-96 to
10-2000
7-99 to
6-2003
5-99 to
5-2003
9-2000 to
9-2004
1-951o
1-2003
City Liaisons: City Attorney, Jim Hoeft
Administrative Secretary, Carole Blowers
01/2001
TRAFFIC COMMISSION
The Traffic Commission studies and investigates all matters relating to the regulation of traffic
upon the streets and ways within the City on its own initiative or as referred to the Commission
by the Council.
The Traffic Commission shall consist of five members. One Councilmember will serve as
Commission liaison. The Public Works Director, or a person designated by the Public Works
Director, and the Chief of Police, or a person designated by the Chief of Police, shall serve as ex-
officio members of the Commission. The Secretary need not be designated from the Commission
membership.
The four appointed members shall serve a term of four years.
Kenneth Stumpf
403 481h Avenue Noaheast
572-1902
Term expires April 2001
Joe Sturdevant
4848 Seventh Street Northeast
572-8601
Term expires April 2003
Joseph Goodman
965 40th Avenue N.E. #119
788-3178
Term expires April 2002
Ed Carlson, Chairperson
4130 5th Street N.E.
788-0644
Term expires April 2002
Richard Anderson
4836 4th Street NE
h572-1990/w781-3441
Term expires April 2004
Don Jolly
City Council liaison
Staff Contact:
Public Works Secretary
Meets the first Monday of each month at 7:00 p.m. in the Council Chambers.
-2001
TELECOMMUNICATIONS COMMISSION
The Columbia Heights Telecommunications Commission consists of seven members to be
organized as follows:
Seven members shall be appointed by the Columbia Heights City Council. One City
Councilmember shall be appointed as City Council Liaison.
Each member shall serve a term of two years. The Columbia Heights City Manager or a person
designated by him shall be an ex-officio member of the Commission.
Dennis Stroik - Chairperson
3938 Polk Street NE
788-6734/635-5041
Kenneth Henke
4429 2 1/a Street NE
572-1568/851-5012
Rueben Ruen
3826 Stinson Boulevard
788-8276
Bob Buboltz
4311 Fifth Street NE
788-5315
Dan Swee
4250 Tyler Street
788-8856/788-3002
Bradley Peterson
214 44th Avenue NE
788-2133/493-6437
vacancy
Term expires April, 2001
Term expires April, 2002
Term expires April, 2001
Term expires April, 2002
Term expires April, 2002
Term expires April, 2002
Term expires April 2000
City Council Liaison:
Staff Contacts:
Julienne Wyckoff
Linda Magee, Assistant to the City Manger
Jean Kuelm, Special Projects Coordinator
Meets the third Thursday of each month at 7:00 p.m. in the Conference Room
-2001
POLICE AND FIRE CIVIL SERVICE COMMISSION
The Police and Fire Civil Service Commission consists of three members appointed to staggered
terms of three years each.
The Commission establishes rules, regulations, and procedures as are necessary and required by
law to carry out its duties and functions relating to the appointment, promotion, discharge or
suspension of Police and Fire Department personnel.
There is no fn'm meeting schedule, however, meeting notices are posted by a member of the
Commission.
Bruce Magnuson
5010 Pennine Pass
571-7284
(Temporary)
Vern Moore
Term expires April 2001
Term expires April 2002
Harold Netkow
1160 49m Avenue NE
574-0495
Term expires April 2003
Staff Contacts:Police Department Secretary
Fire Department Secretary
.2001
PLANNING AND ZONING COMMISSION
The Commission prepares and maintains a comprehensive city plan for the physical development of
the City. The plan includes proposed public buildings, street arrangements and improvements, and
other matters relating to the physical development of the City.
The Planning and Zoning Commission consists of five members. The length of term will be four
years. One City Council members shall serve as Commission liaison. The City Engineer, Zoning
Administrator, Building Official and City Attomey shall serve as ex-officio members of the
Commission.
* Policy effective January 1, 1985; Chairperson shall serve one year.
Tami Ericson
2020 Fairway Drive
Term expires April 2004
Ted Yehle
4852 Stinson Boulevard
(h)572-0622 (w) 321-5440
Donna Schmitt
4260 Tyler Street N.E.
(h)788-4905 (w) 651-631-1233
Tom Ramsdell
4645 Fillmore Street N.E.
572-9392
Stephen Johnson
5029 6th Street NE
h572-8436/w781-6808
Marlaine Szurek
Staff Contact:
Term expires April 2002
Term expires April 2003
Term expires April 2004
Term expires April 2004
Council liaison
Inspection Department Clerk
Meets the first Tuesday of each month at 7:00 p.m. in the Council Chambers
2001
PARK AND RECREATION COMMISSION
The Park and Recreation Commission is established to supervise and control the use of public park
lands, recreation and senior citizen programs in the City, including parks, parkways, playgrounds
recreation fields and buildings and all public service facilities related thereto. The Commission shall
also recommend improvements for such parks and shall have the authority to make reasonable
administrative rules and regulations, including setting fees and goveming public use of park lands
and buildings.
The Commission shall be composed of seven members from among the residents of the City. Five
members shall serve a term of five years. Two members shall serve a term of two years. A City
Council member shall serve as Commission liaison.
Eileen Evans
4024 Stinson Boulevard
788-1129/291-1750
Term expires April 2001
Bruce Magnuson
5010 Pennine Pass
571-7284
Term expires April 2005
Gerald Foss
4412 Second Street Northeast
572-1589
Term expires April 2003
Gary Mayer
2115 Highland Place
574-1017
Term expires April 2003
Roger Peterson
4113 Quincy St. NE
h788-5589/w949-4500
Term expires April 2002
Bob Ruettimann
2115 43rd Avenue N.E.
789-7797
Term expires April 2001
Scott Niemeyer
4110 Monroe Street N.E.
781-2672
Term expires in April 2002.
Council liaison:
Staff Contact:
Gary Peterson
Park Department Secretary
Meets on the fourth Wednesday of each month at 6:30 p.m. at Murzyn Hall.
.2001
LIBRARY BOARD
The Library Board supervises and controls policy, programs, use and physical plant of the City's
library, including all land and equipment associated therewith and the setting of levels of service and
manpower.
The Library Board consists of five members to be appointed by the Council for a term of three years.
Members shall be residents of the City. A City Council member will serve as Board liaison.
Nancy Hoium
4163 Stinson Boulevard
788-3204
Term expires April 2001
Patricia Sowada
4990 Johnson Street N.E.
574-1305/574-6570
Term expires April 2001
Barbara Miller
4142 Maureen Drive
788-8071
Term expires April 2003
Richard Hubbard
3821 Jackson Street N.E.
788-7996
Katherine Vesley
5135 Matterhorn Drive
574-1707
John Hunter
Term expires April 2002
Term expires April 2003
Council liaison
Staff Contact: Library Director
Board Secretary
Meets the first Tuesday of each month at the Library at 7:00 p.m.
-2001
ECONOMIC DEVELOPMENT AUTHORITY
The Economic Development Authority is responsible for the administration and maintenance of
Parkview Villa and Parkview Villa South, low income housing, federally funded activities
authorizing home mortgage programs and the orderly development or redevelopment of the City.
The EDA Board of Commissioners consists of seven members who serve a term of six years.
Members of the Authority are appointed by the Mayor.
Pat Jindra
4753 Fourth Street Northeast
572-8447
Robert Ruettimann
2115 43~a Avenue Northeast
789-7797
Julie Wyckoff
Gary Peterson
Marlaine Szurek
Robert A. Williams
Bruce Nawrocki
Term expires January 8, 2006
Term expires January 8, 2002
Term expires January 8, 2004
Term expires January 8, 2002
Term expires January 8, 2007
Term expires January 8, 2005
Term expires January 8, 2003
Contact:
Executive Director of the EDA
EDA Secretary
Meets third Tuesday of each month at 6:30 p.m. at Parkview Villa.
Per Resolution No. 96-03 all terms expire on January 8th.
-2001
HUMAN SERVICES COMMISSION
The purpose of the Human Services Commission is to aid and advise the Council in the promotion of equal
opportunity in employment, housing, public accommodations, public services, education and other affairs
that affect the social well being of the citizens of the City of Columbia Heights.
The Commission is composed of nine members who are residents of the City and are at least 18 years of age.
Members shall serve three year terms. One City Council Member shall serve as the Commission liaison.
VACANT
Term expires April 2001
Joe Sturdevant
4848 Seventh Street N.E.
h572-8601
Term expires in April 2002
Barbara Karol
1400 461h Avenue N.E.
h574-0466
Term expires April 2001
Sean Clerkin
509 Mill Street N.E.
h788-2677
Term expires April 2003
Gloria Holcomb
3919 Ulysses Street NE
h782-2197
Term expires April 2002
Tammy Dempsey
1253 Circle Terrace
h781-7385/w724-0917
Term expires April 2003
Julie Wesley
4141 3rd Street #102
h781-7564/w706-3677
Term expires April 2002
Barb Hogan
3937 Ulysses Street NE
h788-4533
Term expires April 2003
Roger Peterson
4113 Quincy Street NE
h788-5589/w949-4500
Term expires April 2003
Julienne Wyckoff
4261 Reservoir Boulevard
h788-3465
City Council Liaison
Staff Contact:
Linda Magee, Assistant to the City Manager
Patty Muscovitz, Deputy City Clerk
706-3609
706-3611
Meets quarterly on the second Wednesday at 7:00 p.m. at Murzyn Hall .20o~
CITY COUNCIL LETTER
AGENDA SECTION: Consent
NO.
ITEM: School Liaison Officer Contract
NO.
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. J2;~sono~
DATE: January 10,
Meeting Of January 22, 2001
CITY MANAGER
2;RO~
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BACKGROUND
In 1992, the City of Columbia Heights and School District #13 entered into a joint powers agreement to fund
a school liaison services program. This contract has been renewed each year since then. The program
continues to provide benefits to the School District and the Police Department and is an important part of our
juvenile program. The School District shares expenses equally with the Police Department during the school
year. Total cost for the school year 2000-2001 is $78,066.76, with the school district' s share at $29,275.03.
ANALYSIS/CONCLUSION
Officer Mike McGee has held this position since the inception of the program. Officer McGee has established
excellent rapport with the students and staff at the Middle School and the High School. In addition, his contacts
at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an excellent role
model to students and is a valuable resource to the school and the community. His continued interaction is an
important link between law enforcement and the educational system.
RECOMMENDEDACTION
Authorize the Mayor and City Manager to approve the joint powers agreement with School District #13 for the
provision of a police school liaison officer as stipulated in the joint powers agreement for the period of
September 5, 2000, through June 7, 2001.
mld
01-011
COUNCIL ACTION:
JOINT POWERS AGREEMENT
Section 7
This Joint Powers Agreement dated this 12 th day of December. 2000, is made pursuant
to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and
INDEPENDENT SCHOOL DISTRICT #13 (School District).
PURPOSE. The purpose of this agreement is to create, fund, and implement the
position of Police School Liaison Officer.
DUTIES AND RESPONSIBILITIES. The job description for the School Liaison
Officer is attached.
SELECTION PROCESS. From applications of qualified applicants for the position
of School Liaison Officer, one or more candidates will be selected by a selection board
made up of School Di strict # 13 personnel and appointed Police Department personnel.
Oral interviews are to be administered by the same selection board. The final
appointment of the School Liaison Officer is at the discretion of the Chief of Police.
The School Liaison Officer may be removed from the position at the discretion of the
Chief of Police.
,
FUNDING. The School District and City will share the following expenses equally
during the school year, except in no event may the School Distfict's share of the
expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package:
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.I.C .A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training
I. Vehicle-related Costs
Cost breakdown for 2000-2001 school year is attached.
BILLING. The City shall submit a bill to the School District which will be paid
within thirty days of receipt.
Page 2 Joint Powers Agreement
10.
11.
TERM. This agreement shall commence on September 5.2000. and shall end on
June 7. 2000.
GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and
shall not be considered an employee of the School District for any purpose, including
but not limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of personnel records, termination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with the School District officials.
The officer will have office space and phone at the School District's high school
without cost to the City.
INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee.
The City shall indemnify, hold harmless, and defend the School District, its elected
officials and employees against any and all liability, loss, costs, damages, expenses,
claims or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
performance, or failure to adequately perform the City's obligations pursuant to this
agreement.
INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall
indemnify, hold harmless, and defend the City, its officers and employees against any
and all liability, loss, costs, damages, expenses, claims or action which the city, its
officers and employees may hereafter sustain, incur or be required to pay, arising out
of or by reason of any negligent or willful act or omission of the School District, its
agents or employees, in the execution, performance or failure to adequately perform
the School Distfict's obligations pursuant to this agreement.
TERM/NATION OF AGREEMENT. Ninety day written notice by either School
District or City is required to terminate the program. The Liaison Officer can be
removed at any time following the written notification of termination of the program.
TEMPORARY REASSIGNMENT. Temporary reassignment of the Liaison Officer
is at the discretion of the Chief of Police not to exceed thirty consecutive days,
contract to be renegotiated after thirty days.
Page 3 Joint Powers Agreement
12.
Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE
DAY AND YEAR HRST WRITTEN ABOVE.
CITY OF COLUMBIA HEIGHTS
SCHOOL DISTRICT #13
Gary Peterson
Mayor
David Behlow
Superintendent of Schools
Thomas M. Johnson
Chief of Police
Janet Ostazeski
School Board Chair.
COST FACTOR BREAKDOWN
SCHOOL LIAISON OFFICER PROGRAM
2000-2001 School Year
Base Wage:
Patrol Top Wage
Police/School Liaison Officer premium
Longevity (16 years)
Holiday pay
Deferred comp.
Overtime allocation
TOTAL BASE WAGE
$4,185.00/month
110.00/month
234.99/month
Section 8
$50,220.00/year
990.00/9 mos.
2,819.00/year
2,3 17.82/year
300.00/year
2, 172.96/year
$58,819.78/year
Compensation and Fringe:
F.I.C.A. (1.45%)
Workers Compensation (7.48 each $100 wage)
P.E.R.A. (12% gross wage)
Hospitalization ($455.00/month)
TOTAL FRINGE BENEFIT COSTS
852.89/year
4,399.71/year
7,058.38/year
5.700.00/year
$18,010.98/year
Miscellaneous Costs:
Training Allowance
Vehicle Related Expenses
TOTAL MISCELLANEOUS COSTS
721.00/year
515.00/year
1,236.00/year
TOTAL YEARLY COSTS
To compute monthly total:
$78,066.76 divided by 12 months = $6,505.56
To compute school year total:
$6,505.56 x 9 months (school yr.)= $58,550.07
To compute School District #13 cost:
1/2 of 9/12 funding formula =
$29,275.03
TOTAL COST TO SCHOOL DISTRICT #13
$78.066.76/year
$29,275.03
told
'b-f5
CITY COUNCIL LETTER
AGENDA SECTION: Items for
consideration
ITEM: 2001 CDBG Program Application.
Meeting of: January 22, 2001
ORIGINATING CITY MANAGER
DEPARTMENT: APPROVAL
Community Development
BY: Tim Johnson
DATE: January 9, 2001
ISSUE STATEMENT: The City Council is requested to considered potential projects to incorporate in the 2001
CDBG Program application to be submitted to Anoka County on or before January 26, 2001.
BACKGROUND/ANALYSIS: For the 200 1 CDBG Program Applications, Anoka County has restructured the
CDBG Program in which all cities and townships will submit applications to be considered on a competitive basis
versus an allocation basis. For 2001 the grant application is due to Anoka County on January 26, 2001. The City
Council must approve the project incorporated in the 2001 application before submission. The total grant allocation
for Anoka County in 2001 is $1,934,000. Of this amount, $1,063,700 is available for cities and townships, which is
55% of the total grant allocation. Each project submitted is limited to a maximum amount of $300,000. A meeting
was held by Anoka County staff on December 14, 2000 to discuss the 2001 CDBG program and to outline the basic
criteria, eligible activities, national objectives, and other information related to this program. We have attached a
copy of the Powerpoint analysis summarizing this information on the CDBG program. You will note that one of
three federal objectives must be met with CDBG funds including: 1) benefit to low and moderate income persons,
2) prevention or elimination of slum and blight, and 3) urgent need. Please also review the eligible activities.
Anoka County will likely only fund high priority activities as listed in their Consolidated Plan Goals and Priorities
(see attached). Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon
labor standards, environmental, fair housing, relocation, lead-based paint, equal oppommity, record keeping, and
auditing. These regulations greatly complicate the application and implementation process and also increase overall
project costs.
City staff offers the following recommended option for consideration by the City Council. The EDA currently
owns the properties at 3944 and 3950 Lookout Place. We are proposing to use CDBG funds to acquire the Conoco
Convenience Store/Gas Station at 3955 Lookout Place. The project application will be for the maximum $300,000
to acquire and demolish the structure and complete site restoration. This will include removal of the underground
fuel tanks and performing any necessary soil corrections. The property owner is interested in selling this property.
The EDA will have three lots assembled with frontage and visibility from University Avenue making the site more
marketable and functional for a future commercial use. Elimination of slum and blight would be used to meet the
national objectives. The EDA met on December 19, 2000, and reviewed staffs project recommendation for CDBG
funding for this piece, and authorized staff to prepare the CDBG application for the acquisition of the Conoco
Convenience Store/Gas Station at 3955 Lookout Place.
RECOMMENDATION: Staff recommends submitting the proposed acquisition of the Conoco Convenience
Store/Gas Station site for the 2001 CDBG Program Application.
RECOMMENDED MOTION: Move to authorize staff to prepare the 2001 CDBG Program Application to
remove slum and blight in the amount of $300,000 for the acquisition of the Conoco Convenience Store/Gas Station
at 3955 Lookout Place; and furthermore, to submit said application to Anoka County.
Attachments: CDBG Program Powerpoint headings; Anoka County Goals and Priorities Chart
COUNCIL ACTION:
h:\consent Form\2001 ltr CBDG Program Application
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Housing Goals and Priorities Chart
2001-2005
PRIORITY HOUSING NEEDS
(households)
Small Related
Large Related
Renter
Elderly
All Other
Owner
Special Populations
Priority Need Level
High, Medium, Low
Income
'0.30%
31-50%
51-80%
0.30%
31-50%
51-80%
0-30%
31-50%
51-80%
0.30%
31-50%
5 1-80%
0-30%
31-50%
51-80%
0-80%
Priority
H
H
M
H
H
H
H
H
L
H
H
L
H
M
M
H
Community Development Goals and Priorities
2000-2005
PRIORITY CO1V~RYNITY DEVELOPIVIENT NEEDS
Priority Need Level
High, Medium, Low
PUBI.IC FACFf.FFY NE.F. DS
Nei,,hborhood Facilities
Parks and/or Recreation Facilities
Health Facilities
Parkins~ Facilities
Solid Waste Disvosal Imvrovements
Asbestos Removal
Non-Residential Historic Preservation
Other Public Facilit~ Needs
DI1;'RASTRUCTURE
Water/Sewer L, nvrovements
Sweet Irnt~rovements
Sidewalks
Sewer Ixn~rovements
Flood Drain Imvrovements
Other Infrastructure Needs
PUBLIC SERVICE NEEDS
HandicamDed Services
Transportation Services
Substance Abuse Services
Employment Trninin~
Health Services
Other Public Service Needs
ANTI-CRINIE PROGRAMS
Crime Awareness
Other Anti-Crime Promturns
YOUTH PROGRAMS
Youth Centers
Child Care Centers
Youth Services
Child Care Services
* Other Youth Pronnms
SEN'IOR PROGRAMS
Senior Centers
Senior Services
**Other Senior' Programs
Community Development 'Goals a~ Priorities
Page I
H
L
L
L
L
M
M
M
M
M
L
M
L
L.
H
H
H
H
H
H
L
L
H
H
H
H
H
H
H
H
ECONOMIC DEVELOPI~FENT
Rehab: Publicly- or Privatelv- Owned
CI InfrastrUcture DevelolDment
Other Commercial/Industrial Improvements
Micro-Enterprise Assistance
ED Technical Assistance
Other Economic Dev¢loDment
PLANNING
Plannin~
H
M
H
M
L
H
Community Development Goals and Priorities
Page 2
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of.' January 22, 2001
AGENDA SECTION:
NO:
ITEM: Reallocation of Community Development
Block Grant Funds
ORIGINATING DEPARTMENT:
Community Development
BY: Randy Schumacher
DATE: January 12, 2001
CITY MANAGER' S
APPROVAL
ISSUE STATEMENT: Based on action taken by the Columbia Heights City Council on December 11,
2000, whereby a Grant Agreement was approved for the Columbia Heights Housing Limited Partnership
I in the amount of $231,000 of Community Development Block Grant Funds, the following procedures
must be followed for reallocation purposes.
BACKGROUND: In order to provide additional financing for the Transition Block LLC Housing
Program and thereby improve and retain affordable housing, the City, agreed to grant the developer the
sum of $231,000 from funds received by the United States Department of Housing and Urban
Development Community Development Block Grant Program.
To date, the Community Development Block Grant Livable Demonstration Account, which has been
designated for the above referenced project, has a balance of $104,000. In order to meet the Columbia
Heights City Council Grant Agreement requirements, $127,000 must be reallocated from the Housing
Rehabilitation account and be added to the Livable Demonstration Account thus creating the required
$231,000 balance. In addition, a public notice must be published offering the citizens of Columbia
Heights the opportunity to make comments regarding the proposed use of the reallocated Community
Development Block Grant Funds.
RECOMMENDATION: Staff is recommending that in order to meet financial responsibilities
outlined in the approved Housing Limited Partnership I, Agreement, the City Council should authorize
the reallocation of $127,000 in Housing Rehabilitation Funds to the Livable Demonstration Account.
RECOMMENDED MOTION: Move to reallocate $127,000 of Community Development Block
Grant Funds from the 1998 and 1999 Housing Rehabilitation Project Numbers 855 and 955, HUD #376
and 469 to the 1999 Livable Demonstration Account, Project 929, HUD #427 thus giving that account a
balance of $231,000, and furthermore, authorizing a Public Notice to be published offering the citizens
of Columbia Heights the opportunity to make comments regarding the proposed use of the reallocated
Community Development Block Grant Funds.
Attachments
COUNCIL ACTION:
h:\CL consent\Reallocation of CDBG Funds
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