HomeMy WebLinkAboutDecember 18, 2000 Work SessionCITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.IE., COLUMBIA HEIGHTS, MN 5542 !-3878 (6 ! 2) 782-2800 TDD 782-2806
Please note: C.y Hall Phone lqumbers have changet~ New numbers are: Main Number (763) 706-3600; TDD (763) 706-3692
NOTICE OF COUNCIl, WORK SESSION
Notice is hereby given that a work session
is to be held in the
CITY OF COLUMBIA HEIGHTS
follows:
Melor
Gary L Peterson
Coot~ilm~nb~8
Donald G. JOlly
M~laine 8~ek
Jul~nne ~yc~ff
Jo~ Hunter
C~
~alt Fe~t
Mee~g of:
Dam of Mee~g:
Time of MeetS:
Loeatiom of Mee~g:
Purlm~ of Meat,g:
Consent Items
COLUMBIA ~IGitTS CITY COUNCIL
DECEMBER 15, 2000
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
1. School Liaison Officer Contract
2. Bids for Water Tanker Truck
2.
3.
4.
5.
Discussion Itm
Second Janua,~ Work Session date
Change Order - BRW
Public Woxks Safety Management Progrsm proposal
Library site discussion
TIF Cash Flow Analysis -Mctro ,assemblies
TIle City of Columbia Heights does not d.~te on the basis of disability in thc admission or access to, or trcatmcnt or
employment in, its services, pro$ranm, or activities. Upon request, acc~.~.a-~lation will be provided to allow individuals with
dimtbffities to participate in all City of Cohnnbia Heights' services, ~, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary
at 706- 3611, to make anangements. (TDD/706- 3692 for deaf or hearing impaired only)
THE CITY OF'COLUMBIA HEIGHTS DO~S NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
C-I
AOENDA SECTION: Consent
NO,
ITF2qI: School Liaison Officer Contract
NO.
CITY COUNCIL LETTER
Meeting of ~12~e,m~ber 27,
ORIGINATING DEPARTMENT CITY MANAGER
POLICE , APPROVbL: /
BY: Thomas M. Jo so
DATE: December 12, 2
B&CKGROUND
In 1992, the City of Columbia IJ~ights and School District #13 entered into a joint powers agreement to fund
a school liaison services program. This contract has been renewed each year since then. The program
continues to pwvide. benefits to the School District and the Police Department and is an important part of our
juvenile program. The School District shares expenses equally with the Police Department during the school
year. Total cost for the school year 2000-2001 is $78,066.76, with the school district's share at $29,275.03.
ANAI.YSte,/CONCJ .USION
Officer Mike McGee has held this position since the inception of the program. Officer McGee has established
excellent rapport with the students and staff at the Middle School amt the High School. In addition, his contacts
at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an excellent role
model to students and is a valuable resource to the school and the community. His continued interaction is an
inlportant link between law enforcement and the educational system.
ACTION
Authorize the Mayor and City Manager to approve the joint powers agreement with School District # 13 for the
provision of a police school liaison officer as stipulated in the joint powers agreement for the period of
September 5, 2000, through June 7, 2001.
mid
00-283
C,OUNCIL .ACTION:
JOI~'F POWERS AGi~E_~-M~NT
Section 7
This Joint Powers Agreement dated this 12 th day of De~xlll~r, 2000, is made pursuant
to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and
INDEPENDENT SCHOOL DISTRICT #13 (School District).
PURPOSE. The purpose of this agreement is to create, fund, and implement the
position of Police SchOol Liaison
DUTIES AND RESPONSIBILITIES. The job description for the School Liaison
Officer is attached.
SELECTION PROCESS. From applications of qualified applicants for the position
of School Liaison Officer, one or more candidates will be selected by a selection board
made up of School District # 13 personnel and appointed Police Depar'anent personnel.
Oral interviews are to be administered by the same selection board. The final
appointment of the School Liaison Officer is at the discretion of the Chief of Police.
The School Liaison Officer may be removed from the position at the discretion of the
Chief of Police.
o
FUND~G. The School District and City will share the following expenses equally
during the school year, except in no event may the School District's .share. of the
expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package:
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.I.C .A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training
I. Vehicle-related Costs
Cost breakdown for 2000-2001 school year is attached.
BII:JJNG. The City shall submit a bill to the School District which will be paid
within thirty days of receipt.
Page 2
Joint Powers Agreement
10.
11.
TERM2 This agreement shall commence on September 5. 2000. and shall end on
Jur~e 7. 2000.
GENERAL PROVISIONS. The Police School Liaison Offleer is a 'city. employee and
shall not be considered an employee of the School District for any purpose, including
but not limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of personnel records, termination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with the School District officials.
The officer will have office space and phone at the School District's high school
without cost to the City.
INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee.
The City shall indemnify, hold harmless, and defend the School District, its elected
officials and employees against any and all liability, loss, costs, damages, expenses,
claims or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
performance, or failure to adequately perform the City's obligations pursuant to this
agr~ment.
INDEMNIFICATION BY SCHOOL D/STR CT. The School District shall
indemnify, hold harmless, and defend the City, its officers and employees against any
and all liability, loss, costs, damages, expenses, claims or action which the city, its
officers and employees may hereafter sustain, incur or be requix'ext to pay, arising out
of or by reason of any negligent .or willful act or omission of the School District, its
agents or employees, in the execution, performance or fallme to adequately perform
the School District's obligations pursuant to this agr,'~ment.
TERMINATION OF AGRF-~MENT. Ninety day written notice by either School
District or City is required to terminate the program. The Liaison Officer can be
removed at any time following the written notification of terwdnation of the program.
TEMPORARY REASSIGNMENT. Temporary reassignment of the Liaison Officer
is at the discretion of the Chief of Police not to exceed thirty consecutive .days,
contract to be renegotiated after thirty days.
Page 3 Joint Powers Agreement
12. Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
IN WITNESS WHEREOF, THE PARTIES HAVE F2,CUTED THIS AGRF~EMF2~ THE
DAY AND YEAR FIRST WRITTEN ABOVE.
CITY OF COLUMBIA HEIGHTS
SCHOOL DISTRICT #13
Gary Peterson
Mayor
David Beltlow
Superintendent of Schools
Thomas M. Johnson
Chief of Police
Janet Ostazeski
School Board Chair.
COST FACTOR BREAKDOWN
SCHOOL HAlSON OFFICER PROGRAM
2000-2001 School Year
Section 8
Wage:
Patrol Top Wage
Polio,JSchool Liaison Officer premium
Longevity (16 years)
Holiday pay
Deferred comp.
Overtime allocation
TOTAL BASE WAGE
$4,185.00/month
110.00/month
234.99/month
$50,220.00/year
990.00/9 mos.
2,819.00/year
2,317.82/year
300.00/year
2.17:~.96/year
$58,819.78/year
COmi/ensation and Frinee:
F.I.C.A. (1.45%)
Workers Compensation (7.48 e~_ch $100 wage)
P.E.R.A. (12% gross wage)
HOspitalization ($455.00/month)
TOTAL FRINGE BENF_.~'IT COSTS
852.89/year
4,399.71/year
7,058.38/year
5.700.00/year
$18,010.98/year
~ane~ms Costs:
Training Allowance
Vehicle Related Expenses
TOTAL MISCELLANEOUS COSTS
721.00/year
515.00/year
1,236.00/year
TOTAL YEARLY COSTS
To compute monthly total:
$78,066.76 divided by 12 months = $6,505.56
To compute school year total:
$6,505.56 x 9 months (school yr.)= $58,550.07
To compute School Diarict #13 cost:
1/2 of 9/12 funding formula =
$29,275.03
TOTAL COST TO SCHOOL DISTRICT #13
$78.066.76/y~tr
$29,275.03
CITY COUNCIL LETTER
Meeting of:
12/18/00
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: REPLACEMENT OF UNIT #17, 1985 FORD C700
WATER H.,USH TRUCK
ORIGINATING DgPARTMENT:
PUBLIC WORKS
CITY MANAGER
DATE:
Equipment mait #17 is a 1985 Ford C700 Cab-Over chassis equipped with a 1000-galhm water tank and various water ~u-~hing
iquipment The chassis was putchssed zww in 1985 for $ 33,710, with a projected life of 15years. The odometer reading is
45,000 miles with 6,213 hours of ol~al~n recorded since an hour ~ was insWiled in 1992. The manual transmission is v~y
difficult to shift and is no longer in production. The transmission Hnkage was poorly cksigned and has been replaced several
timis. The 2- speed differential needs to be replaced. Drive belts for rite air compress~ that supplies air to operate the flush
controls are no longer available. The mechanics have rated the overall mechanical condition as fair to poor. The body condition is
fair.
The water tank interior is stainless steel with a steel exterior hull. The attached spraying system is adequate and could be
recmtditioned with rainor valve and pipe rephcements. The exterior steel huh is rusting on the bottom supports and needs repair or
replacement
Unit #17 is used by tl~ Street Dept during street sweeping ol~-Wi._om to rinse the streets and control dust. It is used by the Park
Dept to flood skating rinks, water trees, sod, and hallfields. It is used by the Sewer and Water Dept. as an auxiliary water supply
for sewer Cleaning equipment.
Amdr./s/Csadusiom:
The sntire unit was sc. kdaled fo~ ript~t in 2000. under the Capital Equilmaeat Phm with an estimated cost of $110,000.
Staff recommended to the City Cotmoil at their November 27~, 2000 ~ to rsplac~ Unit #17 chassis and reconditionlug the
existing water lank and flushing system and received authorization to seek bids on a new cab over chassis. A vehicle spec sheet for
a Cab Forward Chassis was prepared and staff received bids froin three vendors as follows:
· Iten Truck Center (Isuzu) $48,349
· Boyer Tnacks (Sterling) $49,715
· RDQ Tnm:k Center (Mack) $50,985
taft has reviewed t!~ detailed bids and Pubtic Works is r&~oms~w. ndi~tg pllr~has~ of the Stertillg cha~.~s. The Istizu does not offer
a two-speed rear axle, which was a spec requi~eaient. Furthermore, onr experience has been a longer delivery time for Isuzu parts.
Existing unit # 17 chassis is proposed to be disposed of by auction.
lecemmtMled Mottin: Move to authorize the purchase of one ( I ) new Cab-over Cargo Chassis from Boyer Trucks for a Sterling
8C700 Cab over chassis in the amolmt of $49,715, plus tax and license. The cost would be appropriated from Capital Equipment
Replacement Fund #43143121-5150.
Attachment: Vehicle spec sheet
CITY OF COLUMBIA HEIGHTS-
SPECIFICATION
FOR
CHASSIS FOR WATER FLUSH TRUCK REPLACEMENT
GENERAL REQUIREMENTS 1. G.V.W. 35,000
2. Cab forward over front axle
3. Wheel base at least 153"
4. Diesel engine, horsepower at least 200 HP
TRANSMISSION
5. Allison automatic transmission, 6-spe~ with low first gear
AXLES
6.
7.
23,000 lbs rest axJe, 2-speed requir~
12,000 lbs front axle, with power steering
TIRES
8.
Tires 11R 22.5 14 ply
BRAKE SYSTEM 9. Air brake~ with parking brake chambers and auto slack adjusters
10. Air compnssOr at least 15 CFM with air dryer
11. Anti-lock braking system
CAB
12.
13.
14.
ENGINE
15.
Provide air conditioning
Vinyl upholstw]
Provide air suspension driver seat
Provide electronic engine shut-down protection
ELECTRICAL 16. 12-volt 624 cold cranking amp battery, miniram
17. 100 amp 12-volt att~nator, minimum
18. 100 amp 12-volt alternator, minimum
FUEL
19.
45 gallon fuel tank, minimum
Chassis must meet all Mn/DOT requirements and 10(P/~ road ready
Vendor shall provide detailed specification of all equipment included in the vehicle proposal.
Own~ reserves the right to reject any bid that does not meet the requirements of this spec.
Deliver or fax preposals to City of Columbia Heights S!mp Foreman by November ~0,
CITY COUNCIL LETTER
Meeting of 12/18/00
AGENDA SECTION: CONSENT AGENDA
NO:.
ITEM: APPROVE AMMENDMENT NO. 2 TO THE
'PROFESSIONAL 3ERVICES AGREEMENT ~ BRW
FOR CENTRAL A'v'ENUE STREET, UTILITY AND
STREETSCAPING DESIGN
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
B Y: ~////~
DATE:
i!mdq~oumi:
The City Council previously awarded the final design services for Ceninl Avenue Street and Utility Improvements to BRW at their
Iteomary 28, 2000 rqulat mee~g. The final design work, as id~--tif~ in the Engineering Study, includes utilities: water
miniflay sewer and statm sewer; and street reconstrnc~on which inchcks ceater medians, concrete curb and gutter, pavement and
ti~-~valks. The initial estimated colutmction cost of the work was $705,000 for ul~tils and $1,455,000 for slreet imlarovem~ts.
On October 9, 2000, the Council awarded the final design of streetstaping ~o BRW with an estimated consreaction cost of $600,000.
Alslysis/Coadusiolls:
~ work is complete on the street and utility plans for the Central Avenue Street Rehabilitation project, from 37~ to 45"s
Avemaes, ud has been submitl~ to MnDOT State-Aid for th~ review proceu. Staff met with the Council at their August 71 work
session to discuss preliminary alterm~ves for urban slreetsciping. A public informsfloral meeting was held September 20i, 2000 at
Mmzyn Hall with aH ftonting lxoperties along Central Averole invited. From the direction and intmt of these two meetings, final
design of streetscap~ is nearing completion to be incorpo~ted into the bidding documents approximately in February. Additional
work tasks have been identified which are outside the scope of the original professional services agreement dated January 10, 2000
and amended September 14, 2000 for the inclusion of streetscape design. A ou~ine of each work task and associated cost is
1. Extension of toadway work from 43~d to 45~ Avewdes (requested by MnDOT)
2. Utility trench pavement design (Mnr, OT permitting review)
3. Additional tntffic control / construction staging (MaDOT traffic review)
4. Proj~ fundlg / cost elmrunS (City staff requesu~l)
S. Staffrequesl=d plan/coordimtion revisiom(City slaffreq~-.sted)
6. A~Public Involvement/meetings (City staff requesl~)
Total Additional Services:
$16,000
$17,500
$16,000
$12,200
$13,400
$8,000
$83,100
A coFy of the p~posal letter for the outlined contract mendrnents to BRW's design services is attached detailing the scope of work.
T~e additional cost of $83,100 for a revised contract amount of $247,100 rel~ 6.8~ percent of the current engineer's estimate
of the construction cost of $3,591,000. The additional work has ~ tk~tn either MztDOT preliminary reviews or staffrequasted
changes or ~d_itions. Engineering design fees typically range in the area of 6-8 percent of the construction cost Public Works staff
is of the opinion that the additional work is necessary for the Central Avenue project and reco~aa~ends approval of the change order
in the amount of $83,100.
I~r :n 7 ~ Mothre: Move to anthorize Amendment No. 2 in the amount of $83,100 to BRW for CentP. d Avenue Streetscaping
~ 37~ to 45'd AvenUes as detailed in the attached proposal ~ dat~l:Deeember 12, 2000 for a revised professional services
agreement of $247,00~, and, authorize the Mayor and City Manager to amend the agreement for the same.
Attachment: BRW Proposal Letter dated December 12, 2000
,COtINCIL ACTION:
BRW, Inc.
December 12, 2000
RECEIVED
DEC 13 21)0t)
PUBLIC WORKS
Mr. ICefin Hsn~sen, PE
Public Works Dir~tor~ City Engineer
City of Columbia Heights
637 - 38th Avenue N.E.
Columbia Heights, MN 55421
Proposal for Additional Final Design Sentices
Centr'=l Avenue CFH 65) Improvement Project
City Project No. 99-12
The following supplemeatai proposal is offered for ymxr consideration for additional final design
phase services for the above-referenced project. These additional services have been required for
the completion of the project plans and specificslions or have been specifically requested by City
staff and are outside of ~ scope of work inclmied in our Ianum'y 10, 2000 proposal and our
September 14, 2000 supplemental pwposal for lmndscape design sePtices.
The scope of work and an estlmsted cost for these additional services are detailed below. We
have also provided an uIxlated schedule for the project.
SCOPE OF WORK
URS/BRW will provide additional final design pksse services for th~ project as follows.
1. Extension of Project from 43d Avenue to45i Avenue
The IE.'ect originally included improvements to Central Avenue between 37'a AvenUe
and 43'~ Avenue. Mn/[X)T m:l~estedthat the ' limits be extended to include a
biturrdnous overlay between 43 Avenue and 45Pr°m'APctvenue. URS/BRW will provide
additional s~Ptices to include the preparation of final plans and specifications for the
ove~ay construction. We will also courdinge with MnlDOT to define the scope of the
overlay work and negotiate with Mn,q3OT to determine the miditional funding that would
be available for the additional work.
Thresher Square
700 Third Street South
Minneapolis, MN 55415
612.370.0700 Tel
612.370. 1378 Fax
BRW, Inc.
Mr. Kevin Hansen
December 12, 2000
Page 2
Utility Trench Pavement Design
The Feasibility Study for the project included the patching of all utility trenches with a
bituminous pavement'section. The existing Central Avenue pavement section includes
approximately 2" to 6" of bituminous pavement over 6" to 9" of concrete pavement.
URS/BRW conducted discussions with Mn/DOT staff as a part of determining the final
pavernent section for the roadway. Mn/DOT requested that all utility trenches be patched
in-kind with a bituminous overlay over new concrete pavement. We performed
additional analysis and subcontracted with a geotechnical subconsultant (American
'Engineering Testing) to document that the bituminous pavement section option would
perform satisfactorily; however, MnfDOT still required the bituminous. overlay/concrete
pavement design.
As a result of this decision by Mn/DOT, additional final design phase services are
required to design the bituminous overlay and concrete pavement section. These
additional services will include the preparation of concrete pavement jointlag plans,
details and specifications. This decision by Mn/DOT resulted in the addition of
approximately $150,000 to the project construction costs.
Additional Traffic Control/Staging Services
URS/PyRW has conducted discussions with the Mn/IXYE Traffic Office regarding the
traffic control and staging required for the project. It has been determined that the project
must be constructed under traffic and that traffic signal operation and left turn lanes must
be maintained at all intersections along Central Avenue. URS/BRW is preparing traffic
control and staging plans to detail the traffic camel n~uimd for the project. Additional
services, including the preparation of plans and specifications detailing temporary signal
operations at each intersection for each phase of the project, are required as a result of
these discussions with Mn/DOT.
Preparation of Funding/Financing Alternatives
URS/BRW prepared detailed cost estimates as a pn.-t of our original scope of work for the
project. In addition to this work, we have also provided services associated with the
preparation of a financing plan for the project.
URSfBRW has also prepared assessment options related to the urban design
enhancements. This information was subsequen~y utilized to prepare the financing plan
for the project. This work is outside of the scope of our original agreement and the
supplemental agreement.
BRW, Inc.
Mr. Kevin Hansen
December 12, 2000
Page 3
5. Staff Requested Additions to the Project Scope/Revisions to Plans
Throughout.the course of final design, URS/BRW has been requested to make
adjustments to the final design. The requests resulted from review meetings with City
staff. The revisions have included separation of storm sewer and sanitary .sewer near 37m
Avenue, grading revisions to the gutter line at 45a~ Avenue, watermain replacement at
Gould Avenue, the installation of a frost-free hy&"ant, revisions to the design of
Reservoir Boulevard, and revisions associated with business parking and access issues.
Additional miscellaneous services will be required to coordinate meetings with the MTC
and determine relocated bus stop locations.
6. Additional Public Involvement
URS/BRW has provided preliminary design graphics/boards for presentation at an Open
House meeting.and at a City Council worksession. The graphics detailed the proposed
urban design improvements and the pwposed wadway layout and traffic controYstaging
plans. We will also provide additional public involvement services including preparation
for and attendance at up to ten public or individual business owner meetings. The need
for theg additional meetings has been determined based upon the public involvement
work po~ormed to date.
We have not included any additional services associated with coordination of the pwject with the
City of Minneapolis. It is possible that the scope of the project may be modified to include the
replacement of the existing signal at the 37e~ Avenue intersection and to extend the limits of the
project to the south into the City of Minneapolis. We have not included these services at this
time since it is uncertain if this work will be added to the project. We propose that a separate
supplemental proposal be submitted for your consideration if this work is added to the project.
BRW will perform these additional services on an hourly basis consistent with our original
proposal and our Professional Services AgreewamL The following is a summary of the estimated
costs to complete the work tasks detailed above.
Current Not-to-Exceed Amount
Additional Services
1. Extension of Project from 43d Ave. to 45m Ave. $16,000.00
2. Utility Trench Pavement Design $17,500.00
3. Additional Traffic ControYStaging Services $16,000.00
4. Funding/Financing Alternatives $12,200.00
5. Staff Requested Additions/Revisions $13,400.00
$164,000.00
BRW, Inc.
Mr. Kevin Hansen
December 12, 2000
Pag~ 4
6. Additional Public Involvement
Total Additional Services
Revised Not-to-F. xceexl Amount
$ 8.000.00
$ 83.100.00
$247,100.00
The total revised r, ot-to-cxcccd~cost for the design phase cost for this project is, thcrcfore,
$247,100.00 including the additional services detailed in. this nspplemental proposal. Consistent
with our Professional Services Agreement, labor will be billed on an hourly basis using our
Sta,-~iard Rate Schedule and reimbursable expenses will be billed to the City at cost with no
URS/BRW markup.
SCHEDULE
The following is an updated ~hedule for the project:
Preliminary Plans Submilled to M.WlX)T for Review
Approve Cooperetive Agreement/Plans & Specs
Bid Opening
Award Contreat
Start Construction
Construction Complete
November 2000
February/March 2001
March/Apffi 2001
April/May 2001
May 2001
November 2001
The project schedule is dependent upon the Mn/DOT Cooperative Agreement review process.
The schedule detailed above may need to be modified based upon the review process.
Two original copies of tbAs proposal are enclosed. If the proposal is acceptable, please execute
both copies on the signature blocks provided below and return one copy to us for our records.
Please let me know if you have any questions or you need any additional information.
Sincerely,
BRW, Inc.
Vi~ President
BRW, Inc.
Mr. Keyin Hansen
December 12, 2000
Page 5
APPROVED BY:
CITY OF COLUMBIA HEIGHTS
Name
Title
Title
Signalure
Signatur~
Dat~
Copy:
Kevin Kielb/BRW
Kim Sch~fentBRW
File 33910004--1001
City of Columbia Heights
Public Works Department
Work Session Discussion Item:
Work Session Date: December 18, 2000 Works~~)
Prepared by: Keyin Hartsen, Director of Public
Item: Remewai of professional Services for the Cawt/._.v.t/~n of Safety Man~ement ProFaro
Support for Public Worm
The Public Works Department is in the process of developing a strong safety program. Through an internal
safety committee and also participating in the citywide safety committee, staff continually strives to
maintain and improve upon the safety measures, goals and training within the department. This year the
department, following City Council approval, contracted with Integrated Loss Control to provide program
support, which provided technical review and recommendations, safety training, and general guidance in
areas of safety development and staff concerns.
Amaiy~l~'Conclmiom:
During the past twelve months staff believes significant progress has been made. Summarily, the following
activities were conducted and have been successfully completed with ILC:
5.
6.
7.
8.
11.
Benchmark audit of Health and Safety Compliance Program in Public Works.
Benchmark audit of Environmental Compliance Program in Public 'works.
Based on the audit findings (both safety and environmental), safety goals were established and an
annual work plan developed.
Updated all Health and Safety Compliance prograa~ in a standard format.
Updated all relevant Environmental Comptian~ programs in a ,standard format.
Established and organized required safety related record keeping.
Conducted employee training on newly updated safety and environmental programs.
Established an annual employee environmental, lv:.~dth and safety training curriculum and
subsequently conducted training.
Assisted with an unannounced OSHA inspection and its timely resolution.
Responded as a readily available resource to various requests for information related to safety and
environmental compliance.
Conduct a monthly MSC building walk-through inspection.
Now that an audit has been completed and departmental and training goals are in place, the Public Works
Safety Committee recommends the following items to be accomplished in 2001:
review and sign-off of all written compliance programs as required annually by OSHA.
Continuation of required safety and environmental training program development and the creation
of an Environmental, Health and Safety Training Library, customized to the Public Works
Departtnent. This information will be the basis for all annual refresher training, near employee
training (including seasonal) and employee cross-Wing of selected jobs.
Work Session Discussion Item:
51fety Maa-Veilieat ~tm ~qpport for Publie Works
Page 2
Conduct Job Hazard Analysis of selected jobs and certain special tasks associated with Public
Works Activities. Integrate this information into the training programs.
Begin inspection visits to selected jobs in the field and remote facilities. These visits will serve to
provide a basic level of oversight regarding program application. They will
also serve to make the Environmental, Health and Safety Program visible to all employees.
Provide a fixed level of routine program support and on-going resource for management and
employees.
Continue support and advice for the Public Works Safety Committee.
Staff has been pleased with the professionalism and technical expertise that htegntted Loss Control has
demonstrated and recommends renewal of the professional service contract for 2001. Funds have been
appropriated in the 2001 Public Works budget.
Reeo~ Motion: Move to accept the proposal dated December 4, 2000 from Integrated Loss
Control, Inc., for Safety Management Program Support services for the Public Work Department in an
amount not-to-exceed $7,224; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
Klt-.kh
Attachment: ILC Renewal Service Proposal
Miduxd H. Itolmquist, aSP
C-~ry E. Capk, CrH
Vic~ Pr~ident Technical S~rvie~
December 4, 2000
Integrated Loss Control, Inc.
600 County Road D West · Suite I · New Brighton, MR 85112 · (651) 633-6525
Services I~'
Safety '
Ergonomice
Industrial Hygien~
Risk Management,
Human Resources
Disability Managem~t
Environmental Affairs
Mr. Schawn Johnson
Administrator ,Assistant
City of Columbia Heights Public Works Dept.
637 38"' Avenue NE
Columbia Heights, MN 55421
Re: Renewal Service Proposal - On-Going Environmental, Health and Safety Msmagement
Program Support
Thank you for this opportunity to submit this proposal for continuation of service to the City of
Columbia Heighta, Public Works Depm'tment. The greatest compliment that can be given ILC is
to be asked to continue our service parmerslfip. Thank you.
ILC has become a part of the Public Works Department team over the past year, and greatly
appreciates the oppommity to continue building our r~lationship. Oar current Agreement period
ends Deeemlr,,,-',r 31, 2000, We have prepared this ~al to contain the same flexibility and
level of service that was in our original Service ~ent. I have based this renewal proposal
and cost on the experience we have obtained during our past year working with the Public Works
Depaztment.
During the put service period (12 months) much progress has been made. In summary, the
following goals set forth at the beginning of last year Five been successfully completed:
1) Bench mark audit of Health and Safety Compliance Program.
2 ) Bench mark audit of Enviromental Compfi~mce ProSran.
3) Based on the audit (both safety and environmental) findings set goals and estab~shed an
annual work plan.
4) Updated and re-wrote all Health and Safety Compliance proErams in a standard format.
5) Updated all relevant Environmental Comp~ progrsms in a standard format.
Established and organized required recordkeeping.
6) Conducted employee training on newly updated safety and environmental programs.
7) Established an annual employee environmental, health and safety training CllrriCld!1111 and
conducted tradning.
Alternative Resources Through Qualifild Profermi, '
8)
9)
Assisted with the reSolution of an OSHA inspection.
Responded, as a readily available resource, to various requests for information related to
safety and environmental compliance.
Conducted shop walk-through inspections.
Now that the basic compliance programs are in place, the followin8 selected items remain to
accomplished over the coming months:
1)
2)
3)
4)
5)
6)
OSHA requires an annual review and sign-off of all written compliance pwgrams.
Continuation of required safety and environmental training program development and'the
creation of a Environmental, Health and Safety Training Library, customized to the
Public Works Department. This information will be the basis for all annual refresher
training, new employee orientation training (including seasonal) and employee cross
training of selected jobs.
Conduct Job Hazard Analysis of selected jobs and certain special tasks associated with
the job. Integrate this information into the training programs.
Begin inspection visits to selected jobs in the field. These visits will serve to pwvide a
basic level of oversight regarding pwgram application. They will also serve to make the
Environmental, Health and Safety Program visible to all employees.
Provide a fixed level of routine pwgram support and on-going resource for management
and employees.
Continue support for the Safety Committee
The following excerpt from our proposed Service Agreement will give you a more complete
description of the services to be delivered on a monthly basis.
Service Considered: ILC would continue to be a part ofthe Public Works Dapartrnent (City's)
Environmental, Health and Safety Management Pwgrarn (office), providing a fixed level of
(monthly) on-site support. In addition to the wutine on-site service, the City has continuous
access to ILC support staff by telephone for questions or information needs at no additional cost.
ILC is also readily available to respond to unplanned issues for which the City wish to utilize
ILC beyond its regular service level.
ILC will continue to assist the City in developing and maintaining program unity and
consistency.
This proposal will continue to provide a good balance b~tween an individual's
administration/operational responsibilities and those safety and environmental compliance
act~daes which he or she may choose to perform, with oversight assistance from ILC. This level
of service will continue to assist with maintaining a safe work place and meet safety and
environmental compliance requirements. It frees up time for the City staff to address daily
operational issues and reduce compliance and administrative worries.
Environmental, Health and Safely Monthly On-Going Support (one on-site -visit per month
covering a 12 month service period, 6 hours per month total, 5 hrs. safety and 1 hr.
Renewal Servi~e Proposal
City of Cohmlka Heights Public Works Department
Mr. Schawn loireson
December 4, 2000
Loss Control, Inc. · (651)
environmental)
The monthly on-site visit will address mainly health and safeJy program issues with
necessary time allotted to environmental program needs. During the course of the
service period there will be times when environmental compliance reporting
requirements will require more time than normally given during the routine visits. This
extra time can be covered by reducing the time allotted for safety during that month or
treated as a special project and not take away from the established routine support.
ILC proposes to continue pwviding a fixed level of monthly support to the
Environmental, Health and Safety Program at the City. This will include assisting with
wutine operation reviews to ensure compliance with applicable occupational health and
safety regulations and relevant environmental requirements. Service would include
training on selected topics, assistance with Safety Committee (training, resources, etc.),
facility tours to identify any health or safety issues which could adversely impact the
' health or safety of employees, perform required reporting to regulatory agencies and
serve as an on-call resource for management. Coordinate services available from other
sources, such as insurance companies, would be provided to help ensure no duplication of
services or necessary cogs.
,4 structured workplan for both safety and environmental affairs will be maintained. The
workplan items would be addressed over the normal Service Agreement period, unless
required to expedite, with prior approval, a particular item.
During the monthly site visits the following, at minimnm, will be accomplished:
Health and Safety
Within the allotted time, conduct a facility physical hazard identification walk-
through and discuss findings with the designated management representative. A
written copy of any issues identified will be provided.
Review all applicable OSHA and environmental recordkeeping, making sure all
records are current and complete. Examples might be; employee training records
(Right-To-Know, fork truck, equipment operation, etc.), crane, chain and sling
inspectionrecords, fork truck inspection records, injury reporting, First Reports of
Lnjury, accident investigation follow-up, reports, etc.
C,
Meet with the designated management representative to discuss any safety and
health issues which have been identified by employees since our last visit or
during the site visit conducted by the ILC representative. Answer questions.
If applicable, conduct quarterly carbon monoxide monitoring as required by
OSHA (gas powered fork trucks). Cost is $9.00 per truck for sampling tubes.
Renewal Service Proposal
City of Columbia Heights Public Works DeparUnent
Mr. Schawn Jolmson
December 4, 2000
Integrated Loss Control, In~. · (651) 633-65~
Identify any' OSHA requirements that may have changed due to current operations
or that have been published which impact operations. Make the necessary updates
and communicate the changes as required.
Conduct safety related training on predetermined topics. This would include
training on the updated Environmental, Health and Safety Program and its
compliance requirements applicable to' the facility.
Review the Material Safety Data Sheet file and update as necessary. Coordinating
this applicable information between safety program and environmental program
needs.
Environmental Affairs
Within the allotted time,' conduct a facility walk-through of the operations and
discuss findings with the d~jgnated representative. A written copy of any issues
identified will be provided.
Review all applicable environmental record keeping, making sure all records are
current and complete.
Meet with the designated representative to discuss any environmental issues
which have been identified by staff since our last visit or during the site visit
conducted by the ILC representative. Answer questions.
D,
Insure that applicable compliance reporting requirements are met, which could
include: discharge reports, hazardous waste manifest review and shipping, Tier H
reporting, air emissions, etc.
Identify any environmental requirements that may have changed due to current
operations or that have been published which impact operations. Make the
necessary updates and communicate the changes as required.
Ccmdact training on predeterm_ined topics. This would include training on the
updated Environmental ProSram and its compliance requirements applicable to
City of Columbia Public Works Department.
Review the Material Safety Data Sheet file and update as necessary. Coordinating
this applicable information with the safety program.
General On-going Service will include:
Coordinate with the insurance Agent and insurance company any industrial
hygiene sampling required or other services as may be needed.
Renewal Servic~ Proposal
City of Columbia Height~ Public Works Department
Mr. Schawn Johnson
December 4, 2000 :
Integrated Loss Control, Inc. · (SSl) S88-6~
4
Serve as. an ex-officio member of the Company Safety Committee, providing
guidance and technical support.
3. Maintain facility Environmental, Health and Safety Program binders.
Within the time allotted, develop any applicable environmental, health and safe, ty
compliance programs and pwvide.the required tnining to supervision and
employees. In addition, proVide various recordkeeping forms, which will serve to
meet applicable recordkeeping requirements.
5. Coordinate with other state agencies other services as may be needed.
As appropriate, and when applicable, sevle as an ex-officio member of the
Hazardous Materials Emergency Response Team, providing guidance and
technical support.
Serve as a readily available resource for questions from the management or their
designated representative at any time without additional cost.
ILC would welcome any opportunity to conduct joint training or other services to
other cities with which the City of Columbia Heights may have a mutual aid
arrangement. Any additional cos~ts, related to such an activity, would reflect
applicable discounts due to additional potential business opportunities for ILC.
Cost of ,qervice:
Rouane Monthly Service - The fixed monthly cost for providing both
safety and enviromnental monthly on-site service (one visit per month) is
as follows (this includes travel, training equipment, reporting and on-site
time): $602.00 per month, covering a 12 month period
Due to increases in the cost of doing business over the past year, we found
it necessary to have a minor increase to our basic service fee (labor, travel
and training equipment expense), which was effective last January 1,
2000. This increase equals $I 1.00 per month over last years contact.
Reimbursable Expenses:
Should it be necessary, hours above and beyond the allotted hours for the service period will be
billed at an hourly rate determined by the nat,an Of the service requested. No cost beyond the set
monthly service fee will be incurred without prior appwval ofthe City. When applicable, a
blended rate will be developed from the following:
Senior Professional .... $97.00
Senior Associate ....... $80.00
Technician ........... $51.00
Clerical .............. $28.00
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 4, 2000
Inte4ruted Loss Corarol, Inc. · (661) 633.6~$
Travel ............ -..: ~..3/4 the applicable hourly rate
Mileage .............. $0.40 cents per mile
The cost of this service covers ILC staff time only. Therefore, when ILC is requested to use its
technical equipment such as industrial hygiene monitorin8 equipment and various audio visual
equipment, ILC will invoice a basic use fee for the period offme the equipment is used, Prior
approval will be obtained from the City before such a cost is incurred.
- If requested by the City that ILC staff have to travel out ofton, meals, lodging and mileage
would be paid according to the following schedule:
Travel status - 3/,$ the applicable hourly rate
Meals - Breakfast ($7.00) Lunch ($9.00) Dinrxer ($17.00)
Lodging - actual cost (reasonable accommodations)
Mileage - $0.40 cents per mile
- If requested by the City that ILC staff attend a special sewjnar at a time and place specifically
rehting to this Agreewent, any cost for registration, materials, travel, lodging etc., will be paid
as follows:
Travel Status, Meals, Lodging, Mileage - at the above rates
Registration and Materials - actual cost
- With prior approval of the City, ILC will be reimbursed for suppli~ it purchases for activities
related to this Agreement. Normally supplies will be obl~._ined through the City.
- Questions regarding expen~{,'s will be brought to the attention of the individual responsible for
the service request.
I hope this information and the proposed approach meet with your approval. I will contact you
within a few days, after you have had an opportunity to review this renewal proposal, to see if
you or others have any questions or what you would like the next st~ to be. If you aSree with
the renewal pwposal, I will insert this into the body of a Service Agreement (identical to our
most recent Agreenlent) and submit it for your final review and approval.
If you have any questions do not hesitate to contact me at 651/633-6525. Once again, thank you
for this opportunity, your time and continued consideration.
Michael Ho~~qt~j
President
City of Cohnnbia Heights Pubtic Works Department
Mr. Sc!~wn Johmoa
De. cem!~a 4, 2000
Integruted ~ Comyol, ln~. · (661)
CITY OF COLUMBIA HEIGHTS
MEMO
TO:
Mayor PS~,rsos
Msmbm of Cmmc~
City rdssager Febst
FROM:
Library !SostdofTrsstss
SUBJECT: Use of brsmw Marshsll's site as library
DATE:
Dgember 11, 2000
At the special meeting of 12/7/2000, the Library Board dis~ssed the potential use of the
former Marshall'ssits as a library. The Board fsnms~ the following list of three
items that would enable them to commit to tho project:
1.. Completion of a feasibility srsdy
s. Sits sxmv~i-~ by imtq~msdmt finn
b. To inchade analysis of roof, HVAC, floor, m/watsr
co FundinS for study
d. Use of space needs sasiy already completed?
2. Considsrafion of a financial pukage
a. Iv'hat money is available?
b. Bonds ~ obligation, El)A?)
c. Etlsct on TIF district
3. City Council commitment to developmsnt plan
a. Downtown development
b. Town Squsre?
c. Com.atehnaive plan?
d. Long ranSe plan?
The Board. would like:to ~ a dipb~ue with ~ Council asto how the City would
be best saved by a new lilnm, ybuilding vsisus a r,. "~'ds,+:ls,il~liag and as to how the
Library is integrated into the vision the Council has for the timam of the City?
COMMUNITY DEVELOPMi~.~NT
DATE:
December 14, 2000
TO:.
FROM:
Honorable Mayor Gary L. Peterson
Marlaine Szurek, Councilmember
Julienne Wyckoff, Councilmember
John Huater, Councilmernber
Walt Fehst, City M~aager ~
Kennelix R. Anderson, Community Development Director
TIF Cs~fiow Au~lysis-Metro Assemblies.
City staff, our legal counsel and financial advisors have been working for some time reviewing the status of our
pay4S-you-go tax increment financing disWicts. Currently, we have pay-as-you-go agreements with Medtronic,
Frank and Mary 1o Miske elba Envelope Specialties, and Bob Barnick dba Metro Assemblies. This analysis was
deemed necessary to verify the amounts of tax increment due to these private parties, particularly in light of the tax
rate compressions occurring these past several years. At tit work session on December 18, 2000, we are
requesting City Council discussion regarding the shorlfalls in the TIF agreement with Metro Assemblies. Wc have
attaehed for your review and background information letters from Dan Greensweig dated February 2 l, 2000 and
December 5, 2000 and TIF Cashflow analysis dated August of 2000.
Speoi~cally, it appears that there is a shortfall in the mount of TIF payments available to pay Metro Assemblies.
This is due to the compression in the tax rates, an error on the part of Metro Assemblies consultants at the time that
the TIF district was established, Anoka County errors in establishing the proper net mx capacity, and previous
years overpayments made by the City to Metro Assemblies. Essentially, Mr. Barnick is requesting through his
legal cotmsel, Bill O'Brie~, that the City absorb the projec~d future shortfall by not recovering the full $60,000
the City was owed for property it sold to the HRA for later transfer to the Barnick' s. They are suggesting that a
property tax abatement be established which would abate the City's share of taxes on the Bamick's property for a
period of up to ten years after the TIF district expires. The informal understanding is that the Barnick' s would
eventually be "close to being made whole, albeit not until some thirty years from now" per the letter of February
21, 2000.
City staffs opinion is such that given that 1 ) the Barnick' s have received $7,361 in overpayments of TIF funds for
1997and 1998, 2) the tax rate compression has reduced the tax obligations of Metro Assemblies and, therefore,
the TIF revenue, and 3 ) the fact that the financial advisor to Metro Assemblies made a mistake at the outset of the
project analysis and set the base value at 0 which was incorrect, it seems apparent that the City is not at fault and
should not consider a remedy to the current and projected TIF shortfalls.
As indicated in Mr. Greensweig's let~ of December 5, 2000, it is important that we respond to the proposal by
Mr. Barnick. Staff is requesting the City Council consider this situation and confirm the City staffs position to
make no adjustments in the TIF program through establislhment of a future property tax abatement or any other
means.
Atta nents
c: Randy Schumacher, Community Development Assistant
Dan Greensweig, I~,'nnedy and Graven, Chartered
TIF File
Day File
H:\Rm~dy\TIF Cashfiow-Metro Auemblies
D~ember 5, 2000
470 pillsbury Center
200 South Sixth Street
Minmmt~olis MN 55402
(612) 537-9500 telephone
(612) 3:57-9510 fax
ht'tF//www. k~tmedlr-lravan. com
e.~m'l: dp~e~swei~~-Vu, ven.com
Ken Anderson
City of Columbia Heights
590 40"' Avenue, NE ...
Columbia Heights, MN .55421-3835
BY U.S. MAIL AND FACS~-E - (763) 706-3671
· DearKen:
I received a voicemail message yesterday from Bill O'Brien, attorney for Mr. Bantick. He is
wondering about the etams of any resolution regarding payments to his client and in particular, I
Wo;q!..d: imagi~...., .w._,.~.,,ther the EDA or city has any willingness to discuss the use of tax abatement
to'help mal~'~ip'tll~:Shortfall in the mount ofTIF that Bamick is receiving.
As you know, I do not have strong feelings either way regarding whether it is appropriate to
consider this. On'the one hand, part of the lowered TIF payments is class rate reductions, which
directly benefits Bamick and therefore probably does not justify paying him any mounts from
other sources. On the other hand, some of the reduction is the result of an improperly calculated
base value for the property, and while the mistake seems to have originated with Bamick's
financial advisors and I therefore do not believe that the city or EDA have a legal obligation to
rectify this issue, the council or commissioners may for policy reasons want to find some middle
ground in which the effects of this mistake can' be mitigated to some extent. I suspect that if we
as consultants and staff outright reject his request to consider abatement, the matter will end up
before the council anyway.
In any case, I think we need to quickly respond to Mr. O'Brien with a final answer on this.
Could you please check with Walt and see how he wants to proceed?
Please give me a :~! if you have any questions.
Diniel JhGreens~ei~ :"~':':";:' :,' :':': ":""' :;u .::.:. ~.i- .:.:::.:. ...: :~:; .. :-: ~:, ,: :.: .. -.: ;-!...
- ' ' ' . Zi. . .' :' :" ' :' ' ": .?" '~:" 5' " :'::.
· . ) ' ..:
DJG-190218vl
CL205-9
February 21, 2000
KmAndmon
City of Cbiumbim Hei~ts
sgOdo"AmN!~
Colmnbiai~ 55421-3835
BY U.S. MAIL AND FACSIRILE - (612) 706-3671
I have spek~ with Bill O'Bzien. the lawyer far 11~111111. As ,you know. SprmSsted's most
recent sat ofnmsberl W thli tile areowl of'trot itsr,~..t,~d titat will be imerzlad by 2019 w: It
In insufikient to pay thc combined amounts otherwise Fayable to the c~ty and tl'~ Barnicks The
Banucks are therefore requesting that the city abso~. at least some of this shorttaG by no,
recovering the full MO.O00 it is owed for the prope'ty i: sold to the HRA For later transfer to the
B~.nici,.t
I mid Bill that I could not speak on behalf of the city, but tt-at I thouglut there could ~,el! bca
good deal of reluctance on its part to toteSo its nlltt t; collect the fujl 560.000. If t~t is not
cone~ please let rrs know. as. will make thzs a mlazivety usy mmation to resolve. If I x, as
correct. however, I want to sullut an alten~vs to simply rejecting the Barnicks' requmt out-of-
l~4~u_-~tive ~ Am and Samor John Hottinier have proposed ch~
· ~C~ ~ brig u ~ ~t did n~ ~c cff~tivc ~I np~t~ Of the dis~:c~
(C~. t~ is a ~t~ ~bi~ ~ ~ug i~ ~~ ~~ on sucl~
p~). K ~ ~ I n mid ~ ~ ~'s ~ ,~ t~t it ~
~d ~it ~ ci~ m ~. i~ m ~ m ~ ~ ciw's ~ of ~n on ~e B~xcks'
~ ~ ~~ of b ~ ~a ~ a ~,i~ of up m I0 ~ {15 tmd~ some
ci~m~ tf ~ ~~t m ~ ~~ ~t~tn is pm~).
euld hkCly gn t~ B~ v~ clog m ~inS m~e w~le, ~beit not until some 30 yca~
now. ~as a~ ~t ~ hav~ ~ value -n ~ oth~ s~matin in w~ch · ~ontatl
~ci~
Became I do not want to waste your titat with prop:sals thst will not be considered by the
Barnicks. I very briefly distuned this gonep,.l conc~t w~th Btll O'Bnen. with a strong rerrlmdcr
that I l~acl not raised the issue with you and could not begin to haurd a guess as to whothe,' it
DKi-17&~,t
Ptl-.J SO/H'd I~t-J, OtH/.fi+ - II~AM t AO~ltN-m~t I~:H OI)-H-H
would ls ~c~q~ble to the city. He also c4mld not sp-k b' his clism, buz thouSht it was wo~h
Please let me know ~ tbmqlJlb. If tis city ami EDA ~ urnntcresftd in purpJiq this option.
will of cmsfse cmamvacale tlat ami dra~ llbe cmlurac~'ameztlnem accordinlly. NF,'~nheles~.
while I believe the city and EDA are on solui lelml lro,Jnd m ts~uhsl to shale in any shortfall.
do want te alert you tim the Banticks will likely stroq,',/object to absorbing the 5dl amoupt or
it,
I have ,mClos~ a copy of the proposed lciislation fix yo.~ reference.
Sincerely,
· S.F No. 3d07. as introduced
XXY: ~, nee ,.Je te be addd
yOU cannoeS any diffeuce in am ky abo~.?ou need to c_'~m2~U~_~.~p[~0f smcken
md/af~lan2ua~
A~qhnr~ ~p~4 Statue · I j.st ve~c..n~.
1-1
12
1.4
1.7
1-10
1.12
1,13
l- 14
A bill for an act
~r~ ~r co~n c~rm ~c~ ~ng
~eeo~ 2~CU 1996, ~l~ 469.1813, ~ivisi~
s~vielon 4. is ~dd co
~~tcn my not
1.19 bC- 2. Hin~asota S~Jkuces I999 SuFFicient. section
1.20 429.1813. su~v~s~ 6. ia - initf ~o read.
1.21 ~. 6. [~~
1.22 ~u~ an ~t~ ~o:
1. IS ~ no~ s~i~ a ~ri~ o~ aiM. t~ 2ht~t ~s for eXghC
1.26 ~. If In m~t~t ~ ~n ~kcd Co a ~cel o~ prope~y
~-27 ~ t~ ~ri~ oe the
2.1 ~v~si~ t~t ~nted the aht~t my noc ~t ~ther
2.3 ~~t. ~: ~ibition'~
~ d~e ~ not ~bj~. to ~ fie&t ~et.
,----,,-- ....*-.,~,-^- I-0 ct,mtt mn ~,/cEi:bm/bldbill pl~biilmmS'44)7 O&:sems.~n--.Islll
ttO--J SO/tO d tII-,L Ottl,Lfi+ IlIAWilD
02/2 1/'>c x )c ~
tO O0-ZZ-aO
$.F No. ~tO T. uimroduc~
.21
(12/2 ~/2(3~x)
H: tO OO"ZZ-ZO
oooooo -'-,-- ~s~.~;'e ooo,--'oo ',-,---.- ~lj~t
1.1. t~s. In this As~l.:"sut, the followIn2 tex~s shall have
Section 2ivln o~fi~mn unless s dtiYix, ent mesn~' elssrly appears from the
themaninls
sAdministrative Expenses" mesns all expsndt~ of the Authox. tty othex- than
amounts psid for the pux~.lsse of mmn,e ot sinousts paid to contractors or others
providJn2 materials and services, ineludin2 eehttsemml and en2insetllx2 services,
dix~tly connected with the physical development of the ~rty, ralocatton benefits
paid to or sex. vices provided rot petsons tssidin2 or lssd,~ :vAn located in the
Project, ot smounts used to pay inte~st o~x, fund a teSsm for, ot sell at a discount
bonds issued ptu. suant to the TIF ACt. 'Adminlsttative Expensesw includes amounts
paid for services provided by bond counsel, fiscal consultants, and p1,,,m4n_~ or
economic development consultants.
"A2Teement' means this Cantmet for Px. lvats Development, as the same may
be irons t~me to time modified, amended, or suppleranted.
"Ass as~ent AlS,.s's,wnt' marts the s2resmsnt, in the form attached heNto as
Exhibit E, smon2 the Authority, the Developer and the assessot, ,which establishes
a Minimum Marlust Value for the Propex. ty :and Minimum Improvements for taxes
payshie be~lnl~*~r in 1997. throuth the Termination Date.
wArable Tax Inotsment' means tax increment psid to the Authority by the
County teja the Minimum Improvemsnt ssch yesr, after first deductin2
$3,880,56 to ~utse the City for the cost of the Property and sfter deducUn2
$817.90 to l~!mbutse the Authority for A,4m~n{strltive Fj~en~sl.
"Authority' means the Housin2 and Iredevelopment Authority in and for the
City of Columbia Hd2hts, a public body cotpotste and politic under the laws of
/
"City" n~nn the City of Columbia Hei2hts, a home rule charter city and
municipal corporation under the laws of
"ConsU. uction Ph_""" means the plans, speclfia~, drawin2s and related
doev. mnts ts2srdtn2 constTuction of the M~,v'_,,w ~rovements by the Devel ot
on the PropertT. Th, Construction Plan dot~'me~ts a~e ~ted on hidbit B atta~ee~
hetsto.
"County" seaam Anoka County, Wm, esots.
"Developer" means Rober~ C. Barnick and Priscilh A. Barni~, d/b/a Metro
Assemblies, a sole proprietorship.
"Housing and Redevelopment Authorities Act" or "HRA Act" means M~esota
Statutes, sections 4e9.001 through 4~9.047, as amended.
"Minimum Xmprovements" means the improvements described in the
Construction Plans, consisting 2onerally of the renovation and expansion of a 5,000
(a)
(b)
(c)
the Authority has obtained title to the P~pez~ from the City;
the Authority ha-determ~,-~d that the sale of the Propex, tT is advisable,
followLu2 the public hearin2 xlq~ by the HRA Act;
the Authority hss succeasfully pex, r-~r~e d the County to lualude the
Pi'o~ in the TIF District a2atn, which Pt, oporty previously was
dole od fi, om the TIF DISU, ict bum of section 469.178, .subd, 6 of the
TIF Act.
(d)
the Developer has submitted Construction Plans wklch ax~ acceptable
to and approved by the City and the Authority;
(e)
the Developer has submitted evids,ws of finanetn2 of the
Improvements which is aeeeptable to the Authority;
(f)
the Developer, the Authority and the assessor have execmted the
Assessment A2Teement; and
(g) there has been no Event of Mault on the part of the Developer.
Ir all conditions precedent have been satisfied and the Authori offers to sell
the Proper~ to the Developer, the Developer airees to purchase th~pert7 from
the Authority.
Authority qres to p~iXe tax inoromnt ~Ved ~m~~County U a ~ o~
~t~cgon ~ ~e ~m ~v~ ~ ~b~e ~ Ci~ fo~ ~ ad~fio~
$60,~ fop ~11 ~ ~e ~~. T~ Au~~ ~ to ~bum ~ ~
~d to ~e Au~~ ~ ~ s~ ~ ~ ~ ~bum ~ Ci~ u~ ~e Ci~'
s~ ~ ~bm~ ~ ~ $60,~. The Au~oN~ ~s to ~y ~e Ci~ $1 for
(b) The ~velo~ ~s to ~y ~ Au~N~ ~0,0~ foF ~11 of ~e
~~ at clo~g. The Develo~r ~s to pay ~ Au~o~ $1 for ~12 or
the ~~ at c~. Sub~ to M~fac~on ~ ~ of ~e tern ud ~n~o~
~n~ ~ ~ ~.m__znt w~ met ~ ~~ p~r to ~e Au~o~'s
~n~~j~ ~ ~~ to ~o ~vo~r, ~ Au~H~s~ exe~m ud deliver
~e ~~ ~ds to ~ ~vel~F. ~ ~ ~11 ~ ~r on A~st 14,
1995 o~ on such other ~te u ~e Au~o~ ud ~e ~vek~e~ sl tautly ~
to ~ ~~, but h no event bier ~ 9ptem~r 30, 1995. Closhg ~ ~12
s~ ~r on such ~te u ~e Au~o~ ud ~e ~v~o~r s~{{ mu~y ~ to
h ~g, but ~ no event hter ~ ~m~r ~, 1~. The Developer s~ ~ve
possession of ~e ~pe~y upon ~~. CI~ s~ be at ~e offi~s or ~o
Au~o~. The ~r~ D.ds s~ be h .~ble form. The Dev~oper s~
be m~le for ~e ~st or .co~g ~e ~pe~ ~ds. The Autho~ty ud ~e
Develo~r ~ to p~ ~te ~ estate ~xes due ud pa~ble ~ 1995 u of the date
of cl~g. The Developer a~s to ~y ~ ~ es~te ~es due ud pa~ble ~ the
y~r ~ter clos~g and the.~ter.
I~,leO-74 7
Section 1. Definitions. Unless the contrax~y clearly appea~s from the context,
the terms used in this Repayment A2reement shah have the same meanin2s as 2iven
them in the AiTeement.
Section 2. Rel~ayment Amount. Subject to the limitations contained herein and
after first z~imbursing itself $817.90 each year for its Administrative Expenses and
reimbursin2 the City $3,680.56 each year for the cost of the Property, the Authority
agrees to reimburse the Developer up to $3,680.56 each year for the Developer's
actual and reasonable expenses associate~ with the Qualit'~g Reimbursable Costs
out of Available Tax Increment. The Qualifying Reimbuuable Costs are listed on
Exhibit B attached hereto and constitute the Authority's maximum obli2ation under
this Repayment A2Teement. The Authority s_h_s_!l not be obli2ated to make any
payment to the Developer under this Repayment A2Teement until the Developer has
provided the Authority evidence of the Developer's actual and reasonable expenses
associated with the QualtfFlng Reimbursable Costs.
Section 3. Timix~ of Payments. The Authority shall reimburse the Developer
for the Quaiif~lng Reimbureable Costs starting in the yea~ in which the Authority
first receives Available Tax Increment from the Minimum Improvements until
December 31, 2011. Payments shall be rode to the Developer on approximately July
31 and December 31 each year but in any event not more then 30 days following the
date on which the Authority receives Available Tax Increment in its semi-annual tax
settlement from Anoha county. Subject to the Authority's right to prepay or the
Authority's satisfaction of its obll2ation hereunder at an earlier date, the Authority
shall make payments to the Developer until December 31, 2011.
Section 4. Px. el~ayment. The Authority my prepay ~lthout penalty all or part
of the amount due under this Repayment A2Teement at any time. Upon such
payment, the Authority shell have no further obll2ation to make payments to the
Developer. If, durin2 the term of this Repa~,ment A2reement, the Available Tax
C~120-74 2
EXHIBIT B TO
REPAYMENT AGREEMENT
The Qualifying Reimbursable Costs and the estimated expenses related thereto "~~
are as follows:
Ax~hiteotural and enginesring fees
Project -~mtntstratton/site supervision
Bufidl_nj Pelqnit
Demolition of fence
Site Clean up
Dumpster rental
Exterior lighting
Parking lot paving
Landscaping
Land Acquisition
$ 4,500. O0
9,780.00
1,200.00
750.00
1,800.00
1,200.00
2,560.00
8,750.00
1,000.00
18,876.67
Total
$50,416.67
IC1~10121~
C~120-74
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
AGENDA SECTION: Items for
Consideration, Other Business
NO: 7-C-1
ORIGINATING
DEPARTMENT:
Meeting of: December 19, 2000
EDA
EXECUTIVE
DIRECTOR
APPROVAL
ISSUE STATEMENT: The EDA is requested to considered potential projects to incorporate in the 2001 CDBG
Program application to be submitted to Anoka County on or before January 26, 2001.
BACKGROUND/ANALYSIS: For the 2001 CDBG Program Applications, Anoka County has restructured the
CDBG Program in which all cities and townships will submit applications to be considered on a competitive basis
versus an allocation basis. For 2001 the grant application is due to Anoka County on January 26, 2001. The
Council must approve the projects incorporated in the 2001 application. At this time, staff is anticipating City
Council consideration of the project(s) at its regular session on January 22, 2001. The total grant allocation for
Anoka County in 2001 is $1,934,000. Of this amount, $1,063,700 is available for cities and townships which is 55%
of the total grant allocation. Each project submined is limited to a maximum amount of $300,000. A meeting was
held by Anoka County staff on December 14, 2000 to discuss the 2001 CDBG program and to outline the basic
criteria, eligible activities, national objectives, and other information related to this program. We have attached a
copy of the Powerpoint analysis summarizing this information on the CDBG program. You will note that one of
three federal objectives must be met with CDBG funds including: 1) benefit to low and moderate income persons, 2)
prevention or elimination of slums and blight, and 3) urgent need. Please also review the eligible activities. Anoka
County will likely only fund high priority activities as listed in their Consolidated Plan Goals and Priorities (see
attached). Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon labor
standards, environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing.
These regulations greatly complicate the application and implementation process and also increase overall project
COSTS,
The City staff offers the following recommended option for consideration by the EDA Board of Commissioners.
The EDA currently owns the properties at 3944 and 3950 Lookout Place. We are proposing to use CDBG funds to
acquire the Conoco Convenience Store/Gas Station at 3955 Lookout Place. The project application will be for the
maximum $300,000 to acquire and demolish the structure and complete site restoration. This will include removal
of the underground fuel tanks and performing any necessary soil corrections. The property owner is interested in
selling this property. The EDA will have three lots assembled with frontage and visibility from University Avenue
making the site more marketable and functional for a future commercial use, Elimination of slums and blight and
benefit to low and moderate persons (create new jobs) would be used to meet the national objectives.
RECOMMENDATION: Staff recommends submitting the proposed acquisition of the Conoco Convenience
Store/Gas Station site for the 2001 CDBG Program Application.
RECOMMENDED MOTION: Move to authorize staff to pursue preparation of the 2001 CDBG Program
Application for the acquisition of the Conoco Convenience Store/Gas Station at 3955 Lookout Place; and
furthermore, to submit said application to the City Council for consideration on or before January 22, 2001.
Attachments
EDA ACTION:
h:\consen~ Form\2001 CBDG Program Application