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HomeMy WebLinkAboutDecember 4, 2000 Work SessionCITY Of COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS~ MN 55421-3878 (612) 782-2800 TDD 782-2806 Please note: City Hail Phone Numbers have changed. New numbers are.' Main Number (763) 706-3600,' TDD (763) 706-3692 ADMINISTRATION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a work session is to be held in the CITY OF COLUMBIA HEIGHTS as/o/tows :. Mayor Gary L. Peterson Councilmembers Donald G. Jolly Marlaine Szurek Julienne Wyckoff John Hunter City Manager Walt Fehst Meeting o~ Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL DECEMBER 4, 2000 FOLLOWING TRUTH IN TAXATION MEETING CONFERENCE ROOM 1 WORK SESSION A GENDA Consent Items 1. Authorization of Worker's Compensation Policy 2. Resolution Increasing Income Guidelines 3. Designating Depositories for Funds of the City of Columbia Heights 4. Designating an Official Newspaper for 2001 5. Transfer of Funds from General Fund to Forfeiture Fund 6. Authorization to Purchase One Unmarked Downsized Vehicle 7. Snow and Ice Control 8. Appoint HRA members for 2001 Discussion Items 1. Purchase Agreement for 1307 42nd Avenue- single family residential 2. Renewal of Joint Powers Agreement and Values First/SACCC Coordinator Services The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER AGENDA SECTION: NO: ITEM: NO: RESOLUTION INCREASING INCOME GUIDELINES MEETING OF: DECEMBER 11, 2000 ORIGINATING DEPT: FINANCE BY: ROXANESMITH DATE: NOVEMBER 13, 2000 CITY MANAGER APPROVAL Income eligibility guidelines for senior citizen utility rates are established on an annual basis. The 2000 maximum income eligibility level was set at $17,700. Attached is a resolution establishing the year 2001 maximum income eligibility level at $17,900 to receive reduced senior citizen rates in the year 2001. This amount was computed utilizing the same formula that has been used in prior years. The formula used is the maximum Social Security benefits for an individual 65 years old, plus 4°,6 rounded to the next even $100 increment. For the year 2001, the maximum Social Security level for a 65 year old individual is $17,196. The 4% adjustment to this figure in the City's eligibility level allows for $704 in other income. The City Council can set any formula or amount for income eligibility. The formula used here and in the past is equitable for the truly low income senior citizens. If the City establishes the income eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the utility fund. For several years, the number of seniors receiving the reduced rate has remained constant at approximately 200 residents. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the general public. RECOMMENDED MOTION: Move to adopt Resolution 2000-80 being a resolution Establishing Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates. 0011132COUNCIL COUNCIL ACTION: RESOLUTION NO. 2000-80 RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizens for Refuse Service, Disposal, and Water Supply; and WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That anyone over 62 years of age with a maximum household income of $17,900 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 2001. Passed this Offered by: Seconded by: Roll Call: day of ,2000 Gary L. Peterson, Mayor Patty Muscovitz, Deputy City Clerk 0011132COUNCIL CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: ITEM: DESIGNATING DEPOSITORIES FOR FUNDS OF THE CITY OF COLUMBIA HEIGHTS NO.: MEETING OF: DECEMBER 11, 2000 ORIGINATING DEPT: FINANCE BY: WILLIA L~ITE DATE: N~'~EI~b%'~000 CITY MANAGER APPROVAL Each year the Council passes a resolution designating depositories for City funds and for investment purposes. The attached resolution follows the general format of the resolution passed in previous years. Under this resolution, investment firms that may be used by the City must be located in the State of Minnesota, and all investments must comply with authorized investments as set forth in Minnesota statutes. The resolution also contains a section covedng access to City safe deposit boxes. It is staffs recommendation that the City Council adopt this resolution. RECOMMENDED MOTION: Move to waive the reading of Resolution 2000-79 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2000-79, being a resolution designating depositories for City funds of the City of Columbia Heights, WE;SInS 0011131 COUNCIL Attachment COUNCIL ACTION: RESOLUTION NO. 2000-79 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast State Bank and Norwest Bank am hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks am hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast State Bank and Norwest Bank as designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk-Treasurer and that Northeast State Bank and Norwest Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certifk~cl to or filed with the Banks by the City Clerk or other officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certffied to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modffied by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratffied, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Accounting Coordinator Passed this Offered by: Seconded by: Roll Call: __ day of ,2000 Gary L. Peterson, Mayor Patty Muscovitz, Deputy City Clerk 0011131COUNCIL CITY COUNCIL LETTER AGENDA SECTION: CONSENT NO: ITEM: DESIGNATING AN OFFICIAL NEWSPAPER FOR 2001 NO: MEETING OF DECEMBER 11. 2000 ORIGINATING DEPT: CITY MANAGER FINANCE APPROVAL DATE: NOV. 20, 2000 Each year the City Council designates an official newspaper for publishing of legal notices and other required publications. State statutes require the newspaper to be published on a minimum of a weekly basis. Statutes also limit the mount the newspaper can charge, to the rate paid by commercial users. Based on this, there are only two newspapers serving Colmbia Heights that meet the criteria: Focus News and the Star Tribune. Based on rates charged to commercial customers, the Focus News is the least expensive alternative. The Star Tribune's 2001 rate will be $3.13 per line. The following is a comparison of the 2000 rates to the 2001 rates for the Focus News: 2000 Rate 2001 Rate One Column Width: Per line, first insertion Per line, subsequent insertion Two Column Width: Per line, first insertion Per line, subsequent insertion 0.95 0.99 0.53 0.55 1.90 1.98 1.06 1.10 The Focus newspaper has increased their rates for 2001. RECOMMENDED MOTION: Move to designate Focus News as the official City newspaper for 2001 and to authorize the Mayor and City Manager to enter into an agreement with Focus News for required publications. ~:S~S 00 ! 1203COUNCIL Attachment COUNCIL ACTION: November 24, · Ms. Sue Schmidthaua' City d Columbia Heights 590 40th Avenue, NE Columbia Heights, MN 55421 We would be pleased if you would consider the Focus News as the City ol' Columbia Heights' official news- paper for the year 2001 at your City Con~il Meeting. We also want to thank the city for their patronage this past year and we look forward to the future. We value the city's legal business very much. We regret that we must apply a small increase this year to the cost d' your legal publications to an:~mn14xla~ our constan~y rising paper and printing costs. The increase will be a minimum of 4% which calculates as follows: 2 column width: $0.~t) per line - first insertion ($10.89 per col. in.) $0..55 per line - subsequent insertions ($6.05 per col. in.) ' $1 ,it per line - tint imerficn ($21.78 per col. in.) $1.10 per line - subsequent insertion ($12,10 per col. in,) Notarized affidavits will be provided for each ~/your puNicaliens. We endeavor to print each legal accu- rately and to follow any writWn specifications you nmy have included with your legal. All publications should be received in our aftice by Friday at noon preceding ~ Thursday publications. As yon know, we receive most cf om' !egals by e-nmil and it wetks beamifu!ly. Th~se lxoeedures have made this year's legal ads error free which is what we all strive for with legal publications. In the event yon would need to mail a legal, please direct your legal notices to Focus News, attw~on Howard Collins, Legal PubliC, 3701 Reservoir B!vd., C. dumbla Heights, MN :55421. We prefer !egal s not be faxed. If you have budget reports or anything done on a spread sheet, we m able to use e-nail for ~se as wall; however, yon would also need to send a hard copy through the mail so we can check fraetiom and columm, etc. If you have any questions of are in doubt on a specific legal, please give Linda or Howard a call at 763-706-08~. Our e-mall address is: info~foeusnews.com. Thank you for considering the Focus News as your ctlicial newspaper for the upcaning year. We are hon- ored and pleased to serve yon and look forward to another year ol' wodfing together with the City of Columbia Heights. Y' L~ ~ Publisber Focus/Ve~s o7011tss s.~lr givd, Cuk:.,Wl IkfOhto, MR N4rl 7eo-~,De ugh ~ AGENDA SECTION: Consent NO. ITEM: Transfer of Funds from General Fund to NO: Forfeiture Fund CITY COUNCIL LETTER Meeting of December 11, 2000 ORIGINATING DEPARTMENT POLICE DATE: November CITY MANAGER BACKGROUND On September 16, 2000, at the Hennepin County Auction several vehicles belonging to the City were auctioned off. Two of these vehicles were DWI forfeiture vehicles. The tint vehicle was a 1988 Olds Delta 88 for which we received $1,400, and the second vehicle was a 1985 Chevrolet Caprice for which we received $1,500. ANALYSIS/CONCLUSION By State Statute money received from DWI forfeiture vehicles must be used for DWI enforcement or DWI training. Because of this, we are requesting that the Council move the $2,900 the City received for these from the General Fund to the Police Department's Forfeiture Fund to be used for DWI enforcement and/or training. RECOMMENDED MOTION: Move to approve the transfer of $2,900 from the General Fund to the Police Department Forfeiture Fund; these funds to be used for DWI enforcement and/or training. TMJ:mld 00-261 COUNCIL ACTION: December 4, 2000 Work Session CITY COUNCIL LETTER AGENDA SECTION: Consent NO. ITEM: Authorization to Purchase One Unmarked NO: Downsized Vehicle BACKGROUND Meetin~g of December 11. 2000 ORIGINATING DEPARTMENT POLICE Thomas M. Johnson DATE: . November 27, 200 CITY MANAGER DATE: ~/. The State of Minnesota has awarded the contract for the delivery of mid.sized unmarked police vehicles for 2001. This award is to Superior Ford, Inc. of Plymouth, Minnesota. The base vehicle price listed in the award for the mid-sized sedan is $14,807. Included in this price is the 3.OL 2V. engine, air, cruise, tilt, cloth seats, engine block heater, power windows, deftroster, and power locks. 2001 Ford Taurus LX, 4-door, base price: Plus 6.5% sales tax $14,807.00 962.46 $15,769.46 Grand Total $15,769.46 ANALYSIS/CONCLUSION The Police Department has reviewed both the Hennepin County bid and the State of Minnesota bid for police vehicles and has found that the costs are the same on both bids. It is our recommendation to the Council that a new mid-size administrative vehicle be purchased from the State of Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota. RECOMMENDED MOTION: Move to authorize the purchase of one 2001 Ford Taurus marked mid-size vehicle from the State of Minnesota bid in the amount orS15,769.46 including tax, with funding to come from 431-42100-4150; and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 00-27t COUNCIL .ACTION: NUU-Zr-ZUd~ i,~ 4rvk'un TO 9'763"?863?52 U ! ~OF:A~J FLEET.& GOVERNMENT SALES DEPARTMENT ,/1/7t/~~ 9700 56114 AVE. NO. ~ PLY.!qOUTH, HN 55442 I DF PAGES SENT / PIt0NE 612-559-9lll FAX 612-519-6336 P.O1 COLOR-EXT mADE ALLOWANCE - UNIT/ YR NAKE/NODEL fin NILEAGE rHANK YOU FOR THE OPPORTUNITY TO PRESENT THIS QUOTATION. ~LEASE CALL ZF YOU HAVE ANY QUESTIONS, 1;;; .~TUA BR r_iROL H[NDRICKSON. FLEET HANAGERS TOTAL TOTAL NET s/,-67,,~~ SALES T,~ & LICEN~ CITY COUNCIL LETTER Meeting of: 12/11/00 AGENDA SECTION: CONSENT AGENDA NO: ITEM: RESOLUTION ADOPTING SNOW AND ICE CONTROL POLICY FOR 2000/2001 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. ~~/ Hansen DATE: 11/30/ CITY MANAGER DATE: Baekground: The Snow and Ice Control Policy was reviewed by city staff and updated this year. Sevecal changes have been made in the assignment of plow routes to make better use of new equipment and improve salt/sand application. Based upon an October 8m, 1998 Snow and Ice Control workshop sponsored by the League of Minnesota Cities (LI~C), it is recommended by attorneys at the LMC that every city have a snow and ice control policy that is reviewed annually by the Uity Council and approved by resolution. Our polikcy had been reviewed with the Countil in the past but a resolution approving the City' s Snow and Ice Control Policy had never been adopted. In 1998 and 1999 Columbia Heights City Council followed the LMC recommendations and approved the Snow and Ice Control Policy by Resolution. Analysis/Conclusions: Public Works staff updated the policy and has also held an annual meeting with staff from the Police, Fire, Administration, Recreation and Library for review and comment on the policy and any proposed changel. In an effort to improve snow removal and ice control, the following changes from 1998 to 1999 have been made: The ratio of salt to sand has been changed from 1 to 4 to 4 to 1. The Police Department will use the 1992 Chev 4 x 4 pickup (~420) in ,] ase of emergency. The new dump truck Unit #68 equipped with reversible front plow, w~'n~ plow, underbody plow and spinner sander has been assigned to plow the SE Quadrant. Three sand barrel locations have been deleted based on historical use - 3827 Reservoir, 4464 Stinson, 4410 Stinson. Recommended Motion: Move to waive the reading of Resolution #2000-90, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2000-90 adopting the 2000/2001 Snow and Ice Control Policy for the City of Columbia Heights. Ka.'jb Attachment: Resolution 2000/2001 Snow & Ice Control Policy COUNCIL ACTION: RESOLUTION NO. 2000-90 RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. Dated this 11t~ day of December, 2000. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Pat~cia Muscovitz Deputy City Clerk CITY OF COLUMBIA HEIGHTS PUBLIC WORKS DEPARTMENT SNOW AND ICE CONTROL POLICY 2000/2001 Adopted by City Council 12/11/00 MASTER PLAN FOR SNOW PLOWING, ICE CONTROL AND REMOVAL The City of Columbia Heights believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concems. The City will use city employees, 'equipment and/or private contractors to provide this service. POLICY The types of snow, wind conditions, time of day and time of the year the snow falls will affect the decision on when snow plowing and ice control operations will be performed. It has been our general policy to begin plowing snow when there is three inches or more of accumulation. Plowing may also be scheduled when consecutive smaller snowfalls, within a short time frame, amount to three inches. Plowing during the parking ban has proven to be the most efficient. Generally, operations shall continue until all roads are passable. Widening and clean-up operations may continue immediately or on the following working day depending upon conditions and circumstances. Safety of the plow operators and the public is important. Therefore, snow plowing/removal operations may be terminated after 10-12 hours to allow personnel adequate time for rest. There may be instances when this is not possible depending on storm conditions and other circumstances. Operations may also be suspended during periods of limited visibility. Any decision to suspend operations shall be made by the Director of Public Works and shall be based on the conditions of the storm. The City will still provide access for emergency fire, police and medical services during a major snow or ice storm. CALL-OUT PROCEDURE During non-City office business hours, the Police Department notifies the County Central Dispatcher, who in tum alerts the duty person of the conditions. In the case of a call for sanding, duty person will call out the required number of sanding trucks. In the case of an unscheduled request for plowing, the duty person notifies the Public Works Superintendent, who, in turn, makes the decision to begin plowing operations. If the Superintendent is not available, the duty person will contact the Public Works Director, Street Foreman or City Manger in that order. Should the Superintendent have any questions or concerns, the Superintendent shall confer with the Public Works Director. The Public Works Superintendent has pre-arranged a schedule of assignments for personnel and equipment. On evenings and weekends the employees are called out based on department, overtime priority and availability. . PRIORITIES The following general priorities shall be observed for snow plowing, ice control and removal. Some priorities are performed simultaneously depending on conditions and existing situations. Priority # 1 - Main thoroughfares, low volume residential and commercial streets, Fire and Police Department ramps and accesses, alleys, cul-de-sacs, dead ends, pump and lift station accesses. -2- Priority #2 - Municipal building parking lots and sidewalks, pedestrian bridges, designated sidewalk routes. Priority #3 - Clear intersections for visibility, walkways through parks, skating and hockey finks, bus stops needing clearing for handicap accessibility and the Municipal Service Center walkways 'and stairways. Priority #4 - Industrial and school hydrants. Priority #5 - Hauling snow when necessary. (Business District, parking lots, widening streets, etc.) Priority #6 - Roof maintenance JPM, Police Station, Library. Check for ice, dams and plugged drains. Priority #7 - Residential hydrants. Assist Adopt-a-Hydrant Program. PLOWING EMERGENCY - PERSONNEL & EOUIPMENT A. Assignments by department 1. The Street Department shall do as follows: a.. Assign personnel as necessary for street plowing and sanding operations. b. Remove snow from main thoroughfares and apply salt and/or sand. c. Remove snow from residential streets and alleys and apply salt and/or sand. d. Remove snow from municipal parking lots. e. Clean up alley openings, intersections and the deposits of snow left by snowbirds. Follow up on complaints from the public and others. Any personnel that become available will be assigned to help others wherever needed. They may have to widen streets again the next day. The Sewer and Water Department shall remove snow according to the following priorities: a, Furnish personnel as necessary for street plowing operations. Plow entrances and areas around tower site, pump houses, and lift stations. Clean sidewalks and entrances at the Library before it opens and, if necessary, in the aRemoon. The sidewalk snow removal will be done by personnel employed by the Library under the School Work Program, if available. Personnel can then assist others who are hand shoveling other areas. Personnel shall assist the Fire Department in digging out hydrants as they become available. Certain hydrants have been designated as critical and will be witnessed by reflective hydrant markers. -3- The Park Department shall remove snow according to the following priorities: Furnish personnel as necessary for street plowing operations. Clear snow and deice all City Hall, Police Department, Fire Department and JPM sidewalks and entrances. Fire Department: For snow conditions of three inches or more the Fire Department shall initially clear all doorways, stairs, the bus shelter, and open the walks around City Hall. If there is only one person in the Fire Department, they will contact Public Works who will supply one person to help them. After all other work is accomplished, Public Works shall finish widening the walkways. JPM maintenance personnel: Responsible for clearing snow from sidewalks and entrances on weekends, holidays and evenings. If conditions warrant, they may use the snow blower from the Fire Department. e. Remove snow from municipal sidewalks · City Hall and parking lot · Recreation and JPM - Mill St. sidewalk · Library - 40th Avenue sidewalk and Jackson Street sidewalk · Van Buren - parking lot and sidewalk along side Anoka County building d. Remove snow from miscellaneous designated sidewalks · Central Avenue between 4022 and 4024 · 49~, University to Monroe · 40~, University bus stop, 3~a St. to University, Central to Hayes. · 37m Avenue, noah side, Reservoir to first alley east · 5th Street, 47th48th, east side sidewalk · 4601 Jefferson Street - driveway entrance · 42"a and University (walk bridge) - west side · 44m Avenue (Tyler Street to Reservoir Blvd.) · Central Avenue sidewalk in front of 4150 Central Avenue e. Remove snow from Park sidewalks · Jefferson Street, Huset east and west · Jackson Pond, south end sidewalk · Edgemoor Park, 2"a Street sidewalk · Ostrander Park, Tyler Street sidewalk and front entrance sidewalk · Wargo Park, exterior sidewalk f. Remove snow from Park pathways · McKenna park pathway . · Sullivan Park pathway - Note: New pathway from lift station to Central Ave. has been added. · LaB elle Park pathway · Prestemon Park pathway · Curt Ramsdell Park pathway g. Remove snow from skating areas and park parking lots. h. Roof Maintenance JPM, Police Station, Library · Remove ice dams and unplug roof drains. -4- Weekend Skating Rink Maintenance Weekend maintenance of skating rinks would be done on a call-out basis. Department will be considered the home department for these call-outs. The Park Criteria for ca!l-out · NO SNOW, NO MAINTENANCE · Amount of snowfall must exceed ¼" before 5:00 a.m. Saturday and/or Sunday · If snowfall exceeds 2" before 5:00 A.M. Saturday and/or Sunday. Duty man should call supervisor to coordinate rink maintenance with general plowing. · If it snow later in the day on Saturday, we will clean the rinks on Sunday morning. · If it snows later in the day on Sunday, we will clean the rinks on Monday. Call-out procedure * Duty man will call out one person from the Park Department to assist with rink maintenance. · The duty person will make the call out no later than 5:00 A.M. on Saturday and/or Sunday. Job Assignments · Duty person will shovel library on Saturday * Senior park person will be assigned to the sweeper. All rinks must be swept. · Duty person will blow snow around the hockey rinks and shovel around the gates. · Rink maintenance operations will begin at 6:00 A.M. Saturday and/or Sunday. The Sign Department personnel shall hand shovel the pedestrian bridges and spread deicer. Furnish personnel as necessary for street plowing operations. 42"d and University (walk bridge) 49m and Central (walk bridge) The Engineering Department Techs shall remove snow and deice the walks and steps around the Municipal Service Center building, parking lots and assist the Sign Department in the removal of snow from the pedestrian bridges. Drivable Equipment Used in Snow Emergencies: Heavy Equipment #7 #9 #14 #104 #128 Caterpillar front end loader with plow (two stage snow blower - used for snow removal) Case front end loader with front plow and wing Caterpillar motor grader with plow JCB backhoe loader Caterpillar backhoe loader #19 ~45 #68 #69 #70 #99 #200 #218 Dump Trucks #18 1 ton Ford dump truck with from plow. 33,000 G.V.W. GMC dump truck with front plow, underbody plow and sander (NW Quadrant) 33,000 G.V.W. Ford dump truck with from plow, underbody plow and sander (Alleys) 33,000 GVW Sterling dump truck with reversible front plow, underbody plow, wing plow and sander (SE Quadrant) 33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NE Quadrant). 54,000 G.V.W. Ford Tandem dump track with reversible front plow, underbody plow, wing plow and sander (Main drags). 33,000 G.V.W. Ford dump truck with reversible front plow, underbody plow, wing plow and sander (SW Quadrant). I ton Ford dump truck with front plow 1 ton Ford dump track with front plow Pickups #12 4 x 4 3/4 ton Chev pickup with plow #125 4 x 4 3/4 ton Chev pickup with plow #207 4 x 4 3/4 ton Chev pickup with plow - (designated for park use) #420 4 x 4 3/4 ton Chev pickup (designated for Police use until streets are passable) Misc. Equipment #217 Melroe Bobcat (with snow bucket attachment) #296 MT Trackless (with snow blower), plow and broom Street Plowinl~ Routes Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru alleys, parking lots and snow removal areas. 1. Main thoroughfares - Tandem dump truck and motor grader 2. Quadrants SW, NW, SE, NE - dump trucks 3. Thru-alleys - #45 dump truck with V plow 4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump trucks 5. Parking lots - front end loader (#7 and #9) . 6. MSC, SACA, Library, load sand trucks backhoe JCB #104 - Backhoe Caterpillar #128 When a starting time is determined, the following procedures are followed: Main Thoroughfares Tandem dump truck #70 and motor grader #14 will work together to plow: · 37th Avenue, Central to Stinson (or) 37th Avenue, Main to Central · Main Street, 37th Avenue to 40* Avenue. · 40'h Avenue, University to Stinson Stinson, 40th Avenue to 43rd Avenue Benjamin - 43'a Avenue to 45h~ Avenue 44th Avenue, Main St. to Arthur Arthur Street, 44th to 45tu Avenue 45th Avenue, Arthur to Stinson 49th Avenue, University to Fairway Drive Fairway Drive, Upland Crest to Fairway Drive When the main thoroughfare combined routes have been completed, the grader will proceed to NE Quadrant and assist with plowing the avenues. Tandem dump truck #70 will plow the remainder of the main thoroughfares. 39m Avenue, 5th Street to Central Avenue · 45~h Avenue, University to McLeod · McLeod, 45a' Avenue to Reservoir Blvd. · 51 ,t Avenue, University to Central · Fillmore, 46th Avenue to 49th Avenue · 46th Avenue, Fillmore to Reservoir Blvd. · Reservoir Blvd., 37th Avenue to 46th Avenue · Chatham Road, 45th Avenue to Fairway Drive · Stinson Blvd., Fairway Drive to Silver Lake Beach · Arthur Street, 39~h Avenue to 44th Avenue · Hart Blvd., 37th to 39'h Avenue The tandem will have the primary responsibility for applying salt and/or sand to the main thoroughfares. Ouadrants Four dump truck plows - each operator is assigned to a specific quadrant. SW Ouadrant. This area is from 371h Avenue to 451h Avenue from Main Street to Central Avenue. In this quadrant we have two main arterials we open up first. They are the Jefferson Street and University Avenue Service Road. The operator in this area will plow Jefferson and the Service Road before plowing any other streets or avenues. When these two streets have been plowed, the operator will start plowing on 371h Avenue and Van Buren Street going north and working in a westerly direction. Usually when the operator reaches University Avenue, one of the other plows from a different quadrant is finished ancl~ will help to finish the area west of University Avenue. Alternate starting points may be used each time. Note: We share the responsibility of plowing 371h Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 371h Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1st to October 1st. For 2000-2001 Columbia Heights maintains Central Avenue to Stinson Blvd. NW Ouadrant This area includes University Avenue to Central from 451h Avenue to 53rd Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials to be -7- plowed first, that being Jefferson Street and the University Avenue Service Road. The operator in this quadrant will start on the west end one time and the east end another time in order to equalize the complaint of always being plowed last. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed Alternate starting points may be used each time. SE Quadrant. This area includes 371h Avenue to 451h Avenue between Central Avenue and Stinson Bivd. In this area the plow starts plowing Tyler Street from 371h North and then works avenues from 371h to 44th, then streets easterly to Stinson Boulevard. When this has been accomplished, the plow will work the streets between Central Avenue and Reservoir Boulevard. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed Alternate starting points may be used each time. Note: We share the responsibility of plowing 371h Avenue from Stinson Boulevard to Main Street with the City of Minneapolis. 371h Ave. is divided into two segments - (1) Main St. to Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each year. The agreement period is October 1 st to October 1 st. For 2000-2001 Columbia Heights maintains Central Avenue to Stinson BIrd. NE Ouadrant: This area includes 451h to 51't ~/2 Avenues from Central to Stinson. We will either begin plowing Mathaire Addition or Sheffield Addition, depending on the time of day and the number of cars that could be in the Sheffield Addition. Whichever way, we will pick up the Hilltop Addition, Innsbruck Addition and the Heritage Heights Addition. When the operator has finished plowing their own area, they will combine to finish whatever area is not completed Alternate starting points may be used each time. Thru-Alleys The alley "V" plow is pushed by a dump track. This plow usually starts on the west side of town being California Street to University Avenue, 371h to 451h Avenue and works its way east. Alternate starting points may be used each time. Equipment problems may require the use of 4-wheel drive vehicles to clear alleys, as last resort. Dead-end alleys and cul~de-sacs The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead end alleys, and hard-to-get at places. When each operator has their own designated areas finished, they will check with the other operators and will help each other finish plowing where needed. They may assist the "V" plow operator in finishing his alley mutes if assigned by the Superintendent. When alleys are finished, operators will clean intersections in their assigned area. Parking lots The plow route for #9 front end loader, #7 front end loader, #104 backhoe and #128 backhoe is as follows: 2. 3. 4. 5. 6. Administration Building, Police & Fire lots M.S.C. Area (includes SACA driveway) JPM lot on Mill Street Library Van Buren lot south of 40th J'PM rear lot, then wherever needed, (i.e., other lots, intersections, drifted areas, etc.), priority mainly depends upon the amount of snowfall. ICE CONTROL When there is any accumulation of snow or ice, it normally is necessary to salt and/or sand streets. This function begins when reports from the police indicate that slippery conditions exist. On weekends and evenings the duty person is called by the Police or County Central Dispatcher. The duty person organizes the sanding operation based on the Superintendent's standing instructions. Main thoroughfares, busy intersections, hills, emergency routes, are given priorities. Police reports of slippery conditions are also considered. Application is limited on low volume streets and cul-de-sacs. Sanding provides for traction but is not intended to provide bare pavement during winter conditions. Salt and sand is ordered and mixed in controlled quantities, usually 300 ton at a time. The standard mix ratio will be 4 parts salt to 1 part sand. Mix ratios salt to sand may vary to maximize effectiveness. Salt sand will be furnished for residents in the designated area behind the Municipal Service Center outside the Recycling Center. The City cannot be responsible for damage to grass caused by the salt/sand mixture and therefore will not make repairs or compensate residents for salt damage to turf areas in the street right-of-way. SAND BARRELS Sand barrels are located at the following 14 locations throughout the City. They are put in place the first week of November and removed by the 15th of April. EAST · · · · · SIDE Alley behind 3813-15 Pierce St. 1305 371h Ave. (NE comer of 371h & Pierce) . 3850 Stinson Blvd. (by Heights Manor Noaheast Senior Housing) Across from 4088 Stinson Blvd. (by street sign) 3984 Reservoir Blvd. (SW. comer of 40th & Reservoir) 2 Barrels at 965 40th Ave. (High Rise) - 1 east of Bus shelter and 1 rear of building at service garage. 1300 Pierce Terrace (SE comer) WEST SIDE · 4707 Jefferson Coy driveway north side) -9- 951 46 1/2 Ave. (north side by pole) 4101 Washington (NE comer) 4059 Monroe (on 41st Ave. by alley by pole on west side) 590 40th (police lot by steps) Behind Murzyn Hall (back door entrance) 530 Mill St. Alley behind 3935 Van Buren (by steps on the north side) As we approach the end of the winter season, the Public Works Department concentrates on exposing catch basins in critical areas where early runoffmay cause serious damage. Storm drains are inspected for freezing. Some steam thawing may be necessary. SNOW REMOVAL Certain actions and areas were designated by the City Council on January I 1, 1982, and amended from time to time, for services. These services are shown on the attached drawing #1. They specifically point out services other than normal street plowing and ice control that the City will perform. When accumulated piles of snow in the business areas, around schools, churches and public buildings indicate hazardous conditions, the Street Dept. begins loading and hauling to storage areas. Snow is to be hauled for storage to 1) Huset Park East Quincy parking lot, (Note: restricted to day time use), 2) Huset Park East Jefferson lot, and 3) Silver Lake Beach parking lot. Snow Removal at Library A. Parking Lot The Library parking lot will be cleared in accordance with the priorities established in this policy. the lot will be cleared in conjunction with the other municipal lots after snow plowing has been completed on the streets, Police and Fire areas and the pump and lift station accesses. B. Sidewalks During the work week, two members of the Sewer & Water Department will remove snow and ice from the sidewalks, stair wells and entrances to the Library before the Library opens and, if necessary, in the aftemoon. The sidewalk snow and ice removal will be done by personnel employed by the Library under the School Work Program if available. The Weekend Duty Person will be responsible for clearing snow and ice from the sidewalks and entrances before opening of the Library on Saturday mornings (currently 10:00 a.m.). Library personnel are responsible for snow and ice clearing on Saturdays after opening and, if conditions warrant, may call out the weekend duty person for assistance. Note: Weekend Duty Person is not responsible for clearing snow and ice from stair wells. -10- PLOWING/ICE CONTROL INFORMATION 1. 3" ACCUMULATION REQUIRED BEFORE SNOW EMERGENCY FULL CITY PLOWING 2. FIRST PRIORITY - MAIN DRAGS, ARTERIALS, AND RESIDENTIAL AREAS ALLEY PLOWING: * "THRU-ALLEYS" PLOWED WITH "V" PLOW * DEAD END ALLEYS PLOWED WITH PICK-UPS AREAS ARE TO BE SALT/SANDED IN CONJUNCTION WITH PLOW1NG OPERATIONS - OTHER SANDERS OUT AS PLOW OPERATORS FINISH. EMERGENCY ICE CONTROL - 4 SALT/SANDERS - 4 ON STREETS, ALLEYS TO BE DONE AFTER STREETS ARE COMPLETED · SNOW DEPTH 1" TO 3" - PLOW DRIVING LANES AND APPLY SALT/SAND 53RD AVENUE FROM UNIVERSITY TO CENTRAL: FRIDLEY PLOWS - COLUMBIA HEIGHTS - ICE CONTROL STINSON BLVD. FROM 37TM TO 40TH: ST ANTHONY PLOWS - COLUMBIA HEIGHTS ICE CONTROL 37TH AVENUE MAINTENANCE: · MAIN STREET TO CENTRAL AVENUE (2000-2001) MINNEAPOLIS · CENTRAL AVENUE TO STINSON BLVD. (2000-2001) COLUMBIA HEIGHTS (SEGMENTS ALTERNATE EACH YEAR) COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: December 11, 2000 AGENDA SECTION: Consent NO: ITEM: Resolution No. 2000-91, Resolution Approving Appointments to the HRA. ORIGINATING DEPARTMENT: Community Development BY: Kenneth Anderson ! ~ DATE: December 1, 2000 CITY MANAGER' S APPROVAL ISSUE STATEMENT: This is a request to approve the Mayor appointments to the Columbia Heights Housing and Redevelopment Authority. BACKGROUND/ANALYSIS: Pursuant to Section 469.003 subdivision 6, the Housing and Re. development Authority Commissioners shall be appointed by the Mayor, with the approval of the governing body. Resolution No. 2000-91 approves the Mayor's appointment of the Councilmembers- elect Robert A. Williams and Brace Nawrocki and re, appointment of Mayor Peterson to the HRA. Furthermore, Commissioners terms will coincide with their respective terms of office as elected officials. RECOMMENDATION: Move to approve the Mayor's appointments per his request in the attached letter dated December 1, 2000. RECOMMENDED MOTION: Move to approve Resolution No. 2000-91, Being a Resolution Approving Appointment of Commissioners to the Housing and Redevelopment Authority in and for Columbia Heights. Attachments COUNCIL ACTION: h:\CL consent\Resolution 2000-91 RESOLUTION NO. 2000-91 BEING A RESOLUTION APPROVING APPOINTMENT OF COMMISSIONERS TO THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY WHEREAS, the City has, by the adoption of a formal resolution, duly created an Housing and Redevelopment Authority (HR.A) for the City of Columbia Heights, pursuant to Minnesota Statutes, Chapter 469 (Act), and WHEREAS, the resolution provides that the Board of Commissioners of the HRA shall consist of five members, who shall be residents of the area of operation of the HRA, and WHEREAS, the Mayor has this day appointed the following Commissioners of the HRA for the terms as indicated: and~ Robert A. Williams Bruce Nawrocki Gary L. Peterson Term Ending 1/3/2005 Term Ending 1/3/2005 Term Ending I/6/2003 WHEREAS, the terms of the Commissioners shall coincide with their respective terms of office as a City Councilmember. NOW, THEREFORE, BE IT RESOLVED that the City Council of Columbia Heights hereby approves appointment of the above named persons as Commissioners of the I-IRA for the terms as indicated herein. Passed this Offered by: Seconded by: Roll Call: day of ,2000. Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk H:xa~,esolution~2000-91 CITY Of COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 PLEASE NOTE: CITY HALL PHONE NUMBERS HAVE CHANGED. NEW NUMBERS ARE:MAIN NUMBER (763)706-3600; TDD (763)706-3691 Mayor: Gary L. Peterson Councilmembers: Donald G. Jolly Marlaine Szurek Julietme Wyckoff John Hunter City Manager: Walter R. Fehst ADMINISTRATION December 1,2000 Kenneth R. Anderson Community Development Director C/O Housing and Redevelopment Authority 590 40d' Avenue N.E. Columbia Heights, MN 55421 RE: Appointment of liRA Commissioners Dear Ken: I am hereby writing to inform you of my decision to appoint Councilmembers-elect Robert A. Willjams and Brace Nawrocld to the vacant terms on the Housing and Redevelopment Authority in and for Columbia Heights expiring in January, 2001. Furthermore, I am also reappointing myself to the vacant term expiring in January, 2001. As you know, these appointments are subject to approval of the City Council, therefore, I am requesting you schedule the approval of these appointments for the City Council meeting scheduled on December 1 l, 2000. Thank you for your attention to this matter. Yours very truly, Gary L. Peterson Mayor 3: Walt Fehst, Executive Director Randy Schumacher, Coffmmnity Development Assistant Patty Muscovitz, Deputy City Clerk HRA ComnSsioners file H:\HRA\Appoin~:ment of HRA2001 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City of Columbia Heights Public Works Department Work Session Discussion Item: Work Session Date: December 4, 2000 r~ Prepared by: Keyin Hansen, Director of Public Wo Item: Approve purchase agreement for a single family residential property at 1307 42~ Avenue Background: An extensive engineering study was undertaken in 1998 and completed in 1999 evaluating various locations throughout the City with storm water problems. The largest study area, Jackson Pond, recommended the most feasible alternative for three separate sites would be the acquisition, demolition, and site grading of three residential properties. At their September 12m, 2000 regular meeting, the Council' authorized the firm of Wilson Development to assist the City with the acquisition process. At their November 27th, 2000 regular meeting, the Council authorized Wilson Development to begin the negotiation process for property acquisition as recommended in the 1999 Storm Water Study. Analysis/Conclusions: Based upon an independent appraisal firm, the fair market value was offered and accepted by the owners of 1307 42nd Avenue. The comparable 'differential' was waived by the homeowners. As indicated in the November 27m staff report, moving costs of $1,450 and closing costs $3,800 are additional costs and listed out separately in the agreement. Funding will be provided by the City's Storm Water Utility and DNR Flood Mitigation Grant funds, on a 50/50 cost share. As detailed in the Storm Water Engineering reports, the next step would be for the home to be removed, the lot to be graded and restoration to be completed. Public Works would then have the responsibility for seasonal maintenance on the property. Requested Action: Authorization for the Mayor and City Manager to execute the purchase agreement for the acquisition of 1307 42~d Avenue in the amount of $111,500 for flood mitigation purposes. Attachment: Purchase Agreement for 1307 42nd Avenue Page 1 of 6 Address: 1307 42~d Avenue NE Columbia Heights, MN 554421 REAL ESTATE SALE/PURCHASE AGREEMENT TIllS AGREEMENT, made as of the ,,~7~h day of ibex, 2000, by and of Columbia ei~ts, a mu~cip~ coloration, herein~er reined to as Buyer. WITNESSETH: WHEREAS, Seller owns certain real estate situated at 1307 42ad Avenue NE, Columbia Heights, Minnesota, and legally described below; and WHEREAS, Buyer wishes to purchase and Seller is willing to sell to Buyer said real estate; and WHEEAS, the parties wish to define their respective rights, duties and obligations related to the sale/purchase of said real estate. NOW, THEEFOE, in consideration of the mutual pro. mises and the respective agreements contained herein, the parties hereby agree as follows: 1. Property The Seller hereby agrees to sell and the Buyer hereby agrees to purchase the following described real estate located in the City of Columbia Heights, State of Minnesota, to-wit: The east 56 feet of the south 150 feet of Lot 46, Block 3, Reservoir Hills (except the south 5 feet thereof) Page 2 of 6 2. Purchase Price The purchase price for the subject property shall be the sum of Th,,,,,-.--~ and 00/100 Dollars ($ I I~ 5'00. oo ) payable at closing. 3. Closin~ The closing shall be on or before JO.n~tctrll~rS'~ 2.oo~ or with in 30 days after all title objections have been satisfied by the Se , if any have been made by the Buyer. 4. Possession The Seller further agrees to deliver possession no later than ~. ~' ,2005, provided that all conditions of this agreement have been complied with. All charges for city water, city sewer, electricity, natural gas, and real estate taxes shall be prorated between the parties as of date of possession. Seller agrees to remove ALL DEBRIS AND ALL PERSONAL PROPERTY NOT INCLUDED HEREIN from the property by possession date. Any personal property not removed by the date of possession, shall be considered the properly of the Buyer. 5. Deed/Marketable Title Subject to performance by the Buyer, the Seller agrees to execute and deliver a Warranty Deed conveying marketable title to said premised subject only to the following exceptions: (a) Co) (c) (d) (el Title Building and zoning laws, ordinances, State and Federal regulations Restrictions relating to use or improvement of premises without effective forfeiture provision. Reservation of any minerals or mineral rights to the State of Minnesota. Utility and drainage easements which do not interfere with present improvements. Rights of tenants as follows: (unless specified, not subject to tenancies) The Seller shall, within a reasonable time af[er approval of this agreement, furnish an abstract of title, or a Registered Properly Abstract certified to date to include proper searches covering bankruptties, and State and Federal judgments and liens. The Buyer Page 3 of 6 shall be allowed 15 days after receipt thereof for examination of said title and the making of any objections thereto, said objections to be made in writing or deemed to be waived. If any objections are so made the Seller shall be allowed 60 days to make such title marketable. Pending correction of title the payments hereunder required shall be postponed, but upon correction of title and within 10 days after written notice to the Buyer, the parties shall perform this agreement according to its terms. If Seller shall fail to have said exceptions removed or satisfied within the time provided, Buyer may elect to do one or more of the following: (a) remove or satisfy the exceptions on behalf of Seller and at Seller's cost and expense, all of which costs and expenses shall be deducted from the purchase price at closing; (b) elect to purchase the property subject tot he exceptions; and/or (c) declare this Agreement null and void (in which case neither party shall have any further liability or obligation to the other. In the event Buyer elects to remove or satisfy the exceptions on behalf of Seller in accordance with altemative (a) above, Seller shall cooperate with and assist Buyer in all reasonable respects. 7. Real Estate Taxes Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer on a calendar basis to the 'actual date of possession. 8. Special Assessments Seller shall pay on date of closing all installments of special assessments. Seller shall pay on date of closing all other special assessments levied as of the date of closing. Seller shall provide for payment of all special assessments pending as of the date of closing for improvements that have been ordered by the city or other assessing authorities. Seller shall pay on the date of closing, any deferred taxes. 9. Seller Warranties Seller warrants that buildings, are or will be, constructed entirely within the boundary lines ofthe property. Seller warrants that thlere is a right of access to the property from a public right of way. These warranties shall survive the delivery of the deed or contract for deed. Seller warrants that prior to the closing, payment in full will have been made for all labor, materials, machinery, fixtures or tools furnished within the 120 days immediately preceding the closing in connection with construction, alteration or repair of any structure on or improvement to the property. Page 4 of 6 Seller warrants upon execution of this Agreement, Seller will not rent the properly once it is vacated by any person now occupying same. Seller warrants Seller has executed no option to purchase, right of first refusal, or any other agreement giving any person or other entity the right to purchase or otherwise acquire any interest in the property, and Seller is unaware of any option to purchase, right of first refusal, or other similar rights affecting the property, except as otherwise noted in the title commitment for the property. Seller has received no notice of any action, litigation, investigation or proceeding of any kind pending against Seller, nor to the best of Seller's knowledge is any action, litigation, investigation, or proceeding pending or threatened against the Subject Premises, or any part thereof On the Date of Closing, there will be no service contracts in effect in connection with the Subject Premises, except those which are terrainable on thirty (30) days' written notice. 10. Risk of Loss If There is any loss or damage to the property between the date hereof and the date of closing, for any reason including fire, vandalism, flood, earthquake, or act of God, the risk of loss shall be on Seller. If property is destroyed or substantially damaged before the closing date, this Purchase Agreement shall become null and void, at Buyer's option, and earnest money shall be refunded to Buyer; Buyer and Seller agree to sign cancellation of Purchase Agreement. 11. Time of Essence Time is of the essence in this Purchase Agreement. 12. Acceutance Seller understands and agrees that this Purchase Agreement is subject to acceptance by Buyer in writing. . 13. Default If the title to said property shall be found marketable or be so made within said time, and said Buyer shall default in any of the agreements and continue in default for a period of 10 days, then and in that case the Seller may terminate this contract and on such termination all the payments made upon this contract shall be retained by said Seller, as liquidated damages, time being of the essence hereof. This provision shall not deprive Page 5 of 6 either party of the right of enforcing the specific performance of this contract provided such contract shall not be terminated as aforesaid, and provided action to enforce such specific performance shall be commenced within six months after such right of action shall arise. 14. Environmental Concerns To the best of the Seller's knowledge there are no hazardous substances, underground storage tanks, or wells except herein noted: 15. Well Disclosure Buyer acknowledges receipt of a well disclosure statement from Seller attached as Exhibit A to this Agreement. 16. Individual Sewape Treatment System Disclosure Seller discloses that there is not an individual sewage treatment system on or serving the Property. 17. As-Is-Basis It is specifically agreed that the Real Property is being conveyed to the Buyer by the Seller in "As-Is Condition" ("with all faults"). 18. Ri~,htofEntrv Buyer is duly authorized agents shall have the right during the period from the date of this Agreement to closing, to enter in and upon the Premises in order to make, at Purchaser's expense, surveys, measurements, wetland delineations, soil tests, and other tests that Buyer shall deem necessary. Buyer agrees to restore any resulting damage to the Premises and to indemnify, hold harmless and defend Seller from any and all claims by third persons of any nature whatsoever arising from Buyer' s right of entry hereunder, including all actions, suits, proceedings, demands, assel~sments, costs, expenses and attorneys' fees. 19. Brokers Commissions In the event Seller has retained the services of any agent, person, corporation or firm to assist in the sale of the property who, in turn, is entitled to a commission by reason of this Agreement and the closing hereunder, Seller hereby agrees to indemnify and hold Buyer harmless from any liability arising therefrom. Page 6 of 6 20. Entire At, reement This Purchase Agreement, any attached exhibits and any addenda or amendments signed by the parties, shall constitute the entire agreement between Seller and Buyer, and supersedes any other written or oral agreements between Seller and Buyer. This Purchase Agreement can be modified only in writing signed by Seller and Buyer. 21. Incidental Exoenses All expenses of examinationof title, transfer tax, preparation and recording of deed, appraisal, closing fees, lot surveys, etc. will be paid by the Buyer. Any cost incurred to remove any of Buyer's title objections on the title to convey a good and marketable title to said premised subject shall be the responsibility of the Seller. 22. Addendum A - Waiver of Relocation Benefits See. o.~x.cA, ed SELLER: I hereby agree to purchase the said property for the price and upon the terms above memioned, and subject to all conditions herein expressed. BUYERS: Final Acceptance Date: "ADDENDUM A" WAIVER AGREEMENT REGARDING RELOCATION BENEFITS AGREEMENT made this dq~' day of [~evern~cr .2000, by and between ~ e~' o,~ ~c~n ~<rusc (hereinafter jointly referred to as "Owner"), and the ~'t~y of Columbia Heights (hereinafter referred to as "Buyer") WHEREAS, Owner is the fee owner of certain real property and improvements used for residential purposes located at i ~7 14 ~ h,4e. N ~, Giam[~ ~e' ereinafter "subject property"), in the City of Columbia Heights, County ofAnoka, ~d~ of Minnesota; and WHEREAS, Owner knows and understands certain relocation benefits are available, pursuant to Minnesota Statute No. 117.52 and the Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. No. 4621 et seq., (hereinafier referred to as 'qJniform Act") from the Buyer and/or The City of Columbia Heights to assist in the relocation of the personal residence at the subject property, which relocation benefits Reimbursement of Moving Exnenses You may choose between either a payment for your actual reasonable moving and related expenses or a fixed money expense and dislocation allowance. Replacement Housing Assistance To enable you to buy or, flY you prefer, rent a comparable or suitable replacement home. Other Relocation Assistance This includes housing referrals and other assistance to help the owner relocate to a comparable decent, safe, and sanitary dwelling. The owner c_~nnot be required to move from their home, unless they are given reasonable opportunities to relocate to a comparable decent, safe and sanitary dwelling that they can afford. Specifically, I sm waiving the following relocation benefits: Replacement Housing Payment Estimate a. Differential $13,900.00 b. Incidental closing costs $ 3,800.00 c. Interest rate differential N/A Waived Not Waive d Moving Costs $ 1,450.00 Not Waived Total Estimated Waived Relocation Benefits: $13,900.00 ADDENDUM 'B' Property Address: 1307 42nd Ave. NE, Columbia Heights The following personal property will be retained by the sellers: APPLIANCES: Refrigerator, range, dishwasher, washer, two dryers, outdoor playset. PERENNIALS: Sellers will remove the perennials around the perimiter of the house by April 30, 2001. Date Seller Date Buyer Buyer t, L l s. win, DmcbomJM STATeneff .' ; (CHECK TI.~ APPIIOiqmlIATE BOX.) r..~..The Mr oldJIM eait gw legOr doee rMX knowat any web on the robeve desc~bee reel properly. k ~ TheBdlaroe~lMIthe.ktowingwellnMelactMtheaMvedeScrlbedmllixope~/. ~, MN Unique ', Wll Ym of Wdl IN USE NOT IN I. Wdl Nt Deelt ConM. · Type USE ;. WMi C3 Q [] , . .. r. i, NOTI: 81I dIIIIdlMR OIrmI"IM UI~"'qIOT IN UN,'eM"IMi. ID"OtI NIIIIM If · d IS net in s- uae~lt Mbe eeeted lFj*elleeal4(IMle~ofitree4efm · wsll owamr ,, Malthe l41~De~, tLsedHiIUleee ply In ennual meM4enaece fe& I a mroM leepeelea~d '- IwulMymaMM~.a,,~' ~l:l.4i Memllim MIMqulmd. ;, ;~ramwed.te.mdm seJedaeve, mmmm mk ncem. ;. Whenm~e'mMImmmllw~ l, WlailSeledWetl114~fileclwilhthmMIr'aeeda~Fr~ktmdtc~HeeJthtYee.._.._No L MAP ' k ~emFllelheMIImtmM~ehmmil~N--~q~e/eeohwelonllmredPmPertY· k TMedameemlem'mmm~efej~.ldM fq, the Nmer(m) or any Agerills) '. tmmadkm, enCfi natledaliNM kwinyfat~e~or waeaeM the PafiY(m) maY wIsh to::~/n. ~ CIRTIFIOATIOI~ BY g .' euv~s ActmowLm~lmm' Gl~i31tUd. ~OPY TO LIlTlid 1~4t, IR; ~ TO IIL.U!fi, TIM YANTOS Deputy Qxjnty Administrator Direct #763-323-5692 (763) 323-5700 November 16, 2000 COUNTY OF ANOKA Office of County Administration GOVERNMENT CENTER ' 2100 3rd Avenue · Anoka, Minnesota 55303-226,5 MEMO TO: FROM: SUBJECT: Commissioner Jim Kordiak Dr. David L. Behlow, Superintendent Ind. School District #13 e/Walter Fehst, City Manager, City of Columbia Heights Dr. Mary Ann Nelson, Superintendent, Fridley Ind. School Distdct #14 Dr. William W. Burns, Manager, City of Fddley Ruth Nelson, Clerk, City of Hilltop Tim Yantos, Deputy County' Administrato Renewal of Joint Powers Agreement and Values First/SACCC Coordinator Services At the November 1, 2000, meeting of the Southem Anoka County Community Consortium, the consortium recommended that the participating Southem Anoka County Community Consortium members consider renewing the current Joint Powers Agreement by extending the term to December 31, 2002. According to Article 8 of the current Joint Powers Agreement, 'This agreement may be renewed for an additional term of two years each by resolution of all of the governing bodies of the parties hereto, prior to the expiration date of this agreement." I have attached a sample resolution you may wish to usa to allow for this extension. Also, attached is a listing of some of the highlights of the Values· First initiatives over the last two years. The Southem Anoka County Community Consortium again recommends that a contract be continued for a 25-hour per week Values First/Southern Anoka County Coordinator. The consortium recommends a 25-hour per week coordinator of which 20 hours per week would be dedicated to the community values program and approximately five hours per week for the Southern Anoka County Community Consortium. The consortium recommended that this contract position would be for two years. The total cost for the position in 2001 would be $34,586 and in 2002, $35,624, which represents a three percent increase. The formula used for 1999-2000 drew down the budget reserve to hold down our costs. If we were to use that same formula, we would be left with approximately $2000 at the end of 2002. We must raise our contribution to create a small $5-6000 budget reserve. The formula encloses would accomplish this end. FAX: 763-323-5682 Affirmative Action I EquakJRportunity Employer TDD/TTY: 763-323-5289 November 16, 2000 Page 2 City of Fddley City of Columbia Heights School District #13 School Distdct #14 City of Hilltop Anoka County 2001 2002 $5,297 $5,450 $5,297 $5,450 $3,904 $4,017 $3,904 $4,017 $279 $287 Up to $9,201 Up to $9,467 $7.704 $7.936 $35,586 $36,624 The remaining $7,704 for 2001 and the $7,936 for the year 2002 for the Southern Anoka County Community Consortium Coordinator would come from current budgeted reserves. The fund balance at the end of 2002 would be approximately $5600. The consortium requests each member governing body take action on the approval of the extension for the Joint .Powers Agreement and the hiring and funding of the coordinator by December 31, 2000. Should you have any questions regarding this matter, please do not hesitate to contact me. TY:SC Enclosures Tim Yantos Deputy County Administrator ,:. ',-..,.'%:;.,:.~ EXTENDING THE TERM OF THE $O~ERN ANO~ COUN~ COMMUN~ CONSORTIUM JOl~ POWERS AGREEMENT (CO~RA~ ~501 ~A) WHEREAS, in June of 1995, a Joint Powers Agreement established the Southern Anoka County Community Consortlure consisting of Anoka County, and Cities of Columbia Heights, Fridley and Hilltop and Independent School Districts #13 and #14; and, WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy, encourage public, private community partnership and to develop and fund programs to promote the general community health and safety in the territory of the cities herein; and, WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the community values program known as Values First which has been recognized throughout. the country as a model for promoting core values consistently across all sectors of the community so that youth and adults have a common, inclusive foundation upon which to operate: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners supports the efforts of the Southem Anoka County Community Consortlure and does hereby renew and enter into the aforesaid Southern Anoka County Community Consortium Joint Powers Agreement (Contract #950154A) until December 31,2002, unless eadier terminated or extended under the terms hereof. Values First 2001 Values First will continue the programs and action items established in 1999 and 2000. As we plan for the upcoming year, members have agreed that Values First will focus .on a theme or topic for each year, which relates directly to the seven core community values. Members also agreed tlmt Values First will promote and encourage community members to embrace the program and incorporate the core values in their daily lives. The items listed below will enhan~ the promotion of our insage, as well as, bringing additioml programs and action items to various sectors of the community. Value First will continue to aggressively pursue funding from outside sources, such as corporate sponsors, foundations etc.. Southern Anoka County Community Connection Program · Diversity Coordinator to be hired by February 1, 2001 * Establish a resource h'brary · Organiaz the Ctmmmity Circles Program · Organize~F~toFmnilyMeatorProgrm * Work in ~ with ~chools on the Parera Oriemtioa Progntm · Plan · comnmnity cdeb~ of divenity · Value First will orgnniz= · program to be offered to the community on tolerating difference in others · Values First will continue to recruit minority members to serve on the full committee Values First and the School Districts · Beginning in August 2001 at the new faculty orientation, Values First will make a presentation on the progrim. A~ will be ccorditmted is directed by each Superlntendem's office. · Values First members would like to meet with School Districts to encourage the incorpor~tion of the program in the schools curriculum on ~]! levels to some degree. · Values First will be working with the schoob to robe the utilization of the seven core values in their conflict resolution procedures. Values First will be recomme~ing · uniform =pproach in each District. Values First will be establishinJ · scholarship program for graduating seniors for both Districts. Criteria will be developed. The amount of the scholarship has not yet been determined. Becoming · Values First' Chssroom - Values First would like to encourage day to day ·warm of the seven m values in the chlssrcom. Through · pro~am to be designed by comm~ee members Values First will be off~ the opportlmity to eicb educator for their classroom to become · Values First Classroom and receive · handsome sign of recognition to be posted for all to. see. Sports Violence Program · This program will have a major focus in 2001. Values First will be applying for grant dollars to support ,his area. · Production of a video for patents, mudeat athletes and conchin · Re-establish the oath card program for all youth spore · Display Values First banners/signs on athletic ~dd, parks and gymnasiums · Insure that the wn~ss~Se of Values First and non-viotimce is printed m all programs at sportln~ events. · Insure that the message of zero tolerance of un-sportsman like conduct, inappropriate behavior and drug use including alcohol and tobacco is read prior to each sporting event 4. 'Theme 2001 · Values Fiat is cou~uod about the issue of civility in our comm,,-ity. 0' A plan will be developed by _committee tt, e.u~s that will amourage the community at large to comider their attitudes toward c'wility and how can each person or organization can promote the concept of civility in melt daily fives. · Committee meanbers will send monthly artides to the editor oftha Focus News. New Poster Design · Values First will be researching the cost to produce a new poster.