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Home My WebLink AboutAugust 28, 2000 RegularCITY Of COLUMBIA HEIGHTS 590 4OTH AVENUE N.E,, COLUMBIA HEIGHTS, MN 55421-3878 (6 ! 2) 782-2800 TDD 782-2806 Please note: City Hall Phone Numbers have changed. New numbers are: Main Number (763) 706-3600; TDD (763) 706-3692 ADMINISTRATION August 25, 2000 Mayor Gary L. Peterson Councilmembers John Hunter Donald G. Jolly Marlaine 8zurek Julienne Wyckoff City Manager Walter R, Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, August 28, 2000 in the City Council Chambers, City Hall, 59040th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, prograras, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon ~equest when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will-be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) MOTION: Move to approve Consent Agenda items as follows: 1 ) Minutes for Approval MOTION: Move to approve the minutes of the August 14, 2000, Regular Council Meeting as presented. 2) EstablisJa City Council Work Session dates for September 2000 MOTION: Move to establish Work Session meeting dates for Tuesday, September 5, 2000 at 5:30 p.m., and Monday, September 18, 2000, at 7:00 p.m. 3) The City Council met in an executive session prior to tonight's City Council meeting to discuss labor negotiations. 4) Authorize Paving North half of rear Murzyn Hall Park Lot and Driveway out to Mill Street MOTION: Move to authorize Mayor and City Manager to enter into an agreement with ACI Asphalt Contractors, Inc. and to award the bid for paving the north half of Murzyn Hall rear parking lot and driveway on west side of building for the total amount of $17,200. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda August 28, 2000 Page 2 5) Authorize Acceptance of Donations Wward rebuilding the Police Shooting Range MOTION: Move to accept $1,000 fi'om each of the following organizations: VFW Post #230, the Columbia Heights Boosters Organization, and the Tri-City American Legion, to be used to offset the cost of rebuilding the police shooting range. 6) Adopt Resolution 2000-59. authorizing preparation of specifications and bids for razing .4358 NE 3~ Street. 3855 Main Street. 828 NE 40~ Avenue. 3944 Lookout Place and 3950 Lookout Place MOTION: Move to adopt Resolution 2000-59, authorizing staff to prepare specifications and bids for razing 4358 NE 3'd Street, 3855 Main Street, 828 NE 40th Avenue, 3944 Lookout Place and 3950 Lookout Place. 7) Authorization to Sell. Salvage. or Dispos~ of City Property on September 9. 2000 MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing of surplus property. 8) Final Payment for Street Crack Sealing and Parkin~z Lot Joint and Crack Sealing MOTION: Move to accept the work for 2000 Strut Crack Sealing and Parking Lot Joint and Crack Sealing, City Pwject 0001(A) and authorize final payment of $3,508.26 to Northwest Asphalt, Inc. of Goodridge, Minnesota. 9) Approve expenditures for property maintenance at 4931 Jackson Street NE MOTION: Move to authorize up to $17,933.28 plus tax for pwperty maintenance, and clean-up, and associated costs, at 493 1 Jackson Street NE with ;funding from 415-50015- 4000. 10) Establish Hearing Dates Re: License Revocation or Suspension of Rental Properties at 4919 Jackson Street NE and 1132 40th Avenue NE MOTION: Move to Establish a Hearing Date of September 11, 2000 for Revocation or Suspension of a License to Operate a Rental Pwperty within the City of Columbia Heights against Michael Johnson at 49194921 Jackson Street NE. MOTION: Move to Establish a Hearing Dato of September 11, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Myrna Bourcy at 1132 40m Avenue NE. Approve License Applications MOTION: Move to approve the items as listed on the business license agenda for August 28, 2000. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A. Proclamations B. Presentations City Council Agenda August 28, 2000 Page 3 Introduction of New Employees 1. Michelle Steichen, Police Department Crime Analyst 2. Gary Boham, Police Department Community Service Officer Recognition 1. Jack Moore, Police and Fire Civil Service Commission 6. PUBLIC HEARINGS 7. ITEMS Public Hearing Regarding the Revocation or Suspension of the Rental License Held by James Lupient regarding rental property at 3839 Hart Boulevard. MOTION: Move tO close the public hearing regarding the revocation or suspension of the rental license held by James Lupient regarding rental property at 3839 Hart Boulevard in that the property is in compliance with the Housing Maintenance Code. Emergency Ordinance # 1418. being an ordinance for a 90 day extension of the Moratorium on the placement. construction. and modification of towers and wireless telecommtmications facilities within the City of Columbia Heights. MOTION: Move to waive the reading of Ordinance No. 1418, there being ample copies available for the public. MOTION: Move to approve Emergency Ordinance 1418, Being an!Emergency Ordinance of the Columbia Heights City Council for a 90 day extension of the moratorium on the placement, construction, and modification of towers and wireless telecormmmications facilities within the City of Columbia Heights. FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. Other Business Approve Proposals for Professional Services for the Joint Community Task Force MOTION: Move to award land use, market, and financial consulling services for the joint community task force to the Hoisington Koegler Group, Inc., (HKGI), based upon their qualified, responsible bid in the amount of $4,156.00, with funds to be appropriated from fund 226, special project revenue, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, which will be administered by the Fridley HRA. MOTION: Move to award the GIS Data Analysis and Mapping services for the joint community task force to Demographic Technologies, Inc. (DTI), based upon their qualified, responsible bid in the amount of $18,050.00, with funds to be appropriated from fund 226, special project revenue, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, which will be administered by the Fridley HRA. City Council Agenda August 28, 2000 Page 4 ADMINISTRATIVE REPORTS A. Report of the City Manager 1. Presentation of 2001 Summary Budget information. B. Report of the City Attorney C. Report of the Building Official GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) Meeting of the July 18, 2000 Economic Development Authority 2) Meeting of the August 1, 2000 Public Library Board of Trustees 10. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Walter R. anager wF/pm OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 14, :2000 CALL TO ORDER/ROLL CALL Present: Mayor Peterson, Councilmember Szurek, Councilmember Jolly, Councilmember Hunter Absent: Councilmember Wyckoff 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) As MOTION by Jolly, second by Szurek to approve Consent Agenda items as follows: 1 ) Minutes for Approval MOTION: Move to approve the minutes of the July 24, 2000, Regular Council Meeting as presented. 2) Appoint Interim Police and Fire Civil Service Commissioner MOTION: Move to appoint Veto Moore as an Interim member of the Police and Fire Civil Service Commission for a period not to exceed two months from the date of this appointment. 3) Approve Replacement of Unit #238 Groundsmaster Lawn Mower MOTION: Move to purchase one (1) new Toro Groundsmaster 325D, 4 x 4 lawn mower equipped with 72" mowing deck and cab from MTI Distributing Co., of Plymouth, MN, under the State of Minnesota Purchasing Contract, in the amount of $14,754.00, including trade-in of two existing groundsmasters, plus sales tax and delivery, with funds to be appropriated from Capital Equipment Replacement Fund 431-45200-5180. 4) Authorize Staff to Seek Bids for the Demolition and Removal of Husct Park Bandshell MOTION: Move to authorize staff to seek bids for the demolition and removal of the Huset Park Bandshell, based upon the recommendation of the Park and Recreation Commission. 5) Authorize Purchase of Three Sets of Aluminum 5-Tier Bleachers MOTION: Move to purchase three sets of aluminum five-tier bleachers from Earl F. Anderson, Inc. of Bloomingon, Minnesota, in the amount of $8,199.85, including tax and delivery, from fund 412-45200-5180. City Manager Fehst stated the new federal and state laws for bleacher safety require the replacement of one-half of our bleachers. 6) Authorize Purchase of 24" Gate Valve at Pump Station #3 City Council Minutes August 14, 2000 Page 2 MOTION: Move to purchase one (1) 24" gate valve and appurtenances from US Filter Distribution in the mount of $11,108.98, plus tax, from fund 651-49430-2160. Feltst stated the water study initiated by the City show the need for this repair. 7) Approve Change Order No. 1 for Innsbruck Parkway Storm Sewer Repair MOTION: Move to authorize Change Order No. l, Addition of the Innsbruck Parkway Storm Sewer Repair to the Zone 4 Street Rehabilitation, City Project 0002, to Hardrives, Inc. of Rogers, Minnesota, in the amount of $31, 1 61 .80, from the Storm Water Utility Fund, 604-50002-5130. Feltst indicated this is for broken corrugated metal piping. 8) Authorize Staff to Seek Bids for Repair and Coating of MSC Garage Floor MOTION: Move to authorize staff to seek bids for the spot repair and protective coating of MSC Garage Floor. Fehst stated this repair was done approximately five years ago, and will be repaired as an on- going maintenance item. 9) Approve Payment to the City of Fridley for Columbia Heights' Share of Seal Coating and Tape Street Markings of 53~d Avenue MOTION: Move to accept the work for the City' s share of seal coating and tape street markings of 53~d Avenue and to authorize payment of $9,326.14 to the City of Fridley, payment out of State Aid Maintenance, Fund 212-43190-5130. Fehst indicated this is a joint effort with Fridley and is on the border of our cities. 10) Appwve Change Order No. 1 to Northwest Asphalt Maintenance, Inc. MOTION: Move to authorize Contract Change Order No. 1 to Northwest Asphalt Maintenance, Inc. of Goodridge, Minnesota, to compensate for the additional materials used for the crack and joint sealing project, in the amount of $15,678.60, with funding out of 415-50001-5130. Fehst indicated this is in Zone #4. 11) Establish Hearing Dates Re: License Revocation or Suspension of Rental Property at 3839 Hart Boulevard. MOTION: Move to establish a Hearing Date of August 28, 2000, for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against James Lupient at 3839 Hart Boulevard. 12) Approve Variance Request for 4524 Fillmore Street N.E. MOTION: Move to approve the eight (8) inch rear yard setback variance at 4524 Fillmore Street N.E. as the variance would be in keeping with the spirit and intent of the ordinance, and the proposal has challenges unique to the property in question that would justify a hardship. 13) Approve Setback Variance Request for 1845 Fainvay Drive N.E. MOTION: Move to appwve the 8.5 foot rear yard setback variance at 1845 Fairway Drive N.E. due to irregular shape of the lot, and the variance would be in keeping with the spirit and intent of the ordinance. City Council Minutes August 14, 2000 Page 3 14) Approve License Applications MOTION: Move to approve the items as listed on the business license agenda for August 14, 2000. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. Jolly commented on the Central Avenue walk the City Council and City Manager conducted on Sunday, August 13,h' Jolly stated that following demolition of the Bandshell, a portable Bandshell would be available if needed. Staff has been asked to research other options. Malcolm Watson, 1 71 7 49~ Avenue, asked questions regarding the Bandshell that was built 30 years ago. Keyin Hansen, Public Works Director, indicated the roof is in good shape, but the flooring is in very bad shape, and there are ongoing maintenance problems. Watson asked questions regarding the public hearing for 3839 Hart Boulevard. Peterson indicated problems may possibly be corrected and the hearing closed at the next Council meeting. Jolly stated the Civil Service Commission is looking for another member and asked residents to consider applying for this important position. Upon vote - AH ayes. Motion carried. Mayor Peterson indicated Councilmember Wyckoff has an excused absence pom the meeting. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS Proclamations Declare August 20, 2000, as "Frances Tatting Day" in the City of Columbia Heights Mayor Peterson read the Proclamation declaring August 20, 2000 as "Frances Tatting Day "and presented Frances Tatting with the proclamation. Mrs. Tatting thanked everyone. She spoke of her life in Columbia Heights and how things have changed in our City. Hunter and Jolly congratulated her and added things about her life. Peterson stated there will be an open house on Sunday, August 20 at 2:00p. m. at her church. Be Presentations - None Introduction of New Employees - None Recognition - None Mayor Peterson informed residents that Columbia Heights Postman Scott Solem was paralyzed and there will be a benefit for him September 10, at Povs on Hwy. 65. PUBLIC HEARINGS A. Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Nurhan City Council Minutes August 14, 2000 Page 4 Hasar Regarding Rental Property at 1215-17 Circle Terrace Peterson closed the hearing, as the property has been brought into compliance. B. Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Abdul Rashid Regarding Rental Property at 4341 Tyler Place MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Abdul Rashid regarding rental property at 4341 Tyler Place in that the property is in compliance with the Housing Maintenance Code. Peterson closed the hearing, as the property has been brought into compliance. C. Public Hearing Regarding the Revocation or Suspension of the Rental License Held by F. C. Celtic LLC, Inc. Regarding Rental Property at 3849 Central Avenue MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by F.C. Celtic LLC, Inc. regarding rental property at 3849 Central Avenue in that the property is in compliance with the Housing Maintenance Code. Peterson closed the hearing, as the property has been brought into compliance. Hunter asked if 3849 Central included repair of the step. Hoefi suggested speaking to the Housing Maintenance Department. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution Setting Public Hearing for Establishment ofRedevelopment TIF District RESOLUTION 2000-57 RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ESTABLISHMENT OF A REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT AND TIF PLAN THEREFORE, AND A MODIFIED REDEVELOPMENT PLAN FOR THE DOWNTOWN CBC REDEVELOPMENT PROJECT Whereas, the City of Columbia Heights ("City") and its Economic Development Authority C'Authority") have contemplated using tax increment financing CTIF") in order to facilitate construction of housing for senior citizens and persons of low and moderate income pursuant to Minnesota Statutes, Sections 469.174 to 469.179 (the "Act"); and Whereas, the City Council has determined to consider a modification of the reclevelopment plan for the Downtown Central Business District Redevelopment Project ("Project"), an establishment of a redevelopment TIF District ('TIF District") within the project area, and to hold a public hearing regarding those actions in accordance with the Acts. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, that: The Authority, and its staff and consultants, are hereby authorized and directed to cause to be prepared a modification to the redevelopment plan for the Project and a tax increment financing plan for the proposed TIF District, and to file a copy of such documents in City Hall. City Council Minutes August 14, 2000 Page 5 The City Clerk-Treasurer is authorized and directed to prepare a notice for publication in the City's official newspaper setting a public hearing before the City Council on September 25, 2000 at approximately 7:00 p.m. in the council chambers on the Project plan and TIF Plan. The notice shall be published in the newspaper at least 10 but not more than 30 days prior to the public hearing, and shall include a map of the modified Project area and proposed TIF District. The City Manager is authorized and directed to notify the County Commissioner representing the area proposed to be included in the TIF District regarding the proposed district, in accordance with the Act. The City Manager is authorized and directed to transmit a copy of the modified Project plan and the TIF Plan to the County Board and School Board at least 30 days before the date of the public hearing and to take all other actions necessary to bring the Project plan and TIF Plan before the City Council at the time of the public hearing. Dated this 14m Day of August, 2000. Offered by: Jolly Seconded by: Szurek Roll Call All ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk Ken Anderson, Community Development Director, indicated legal counsel prepared this Resolution establishing a Public Hearing for 7:00 p.m., September 25. The area affected would be 4Pt and Central Avenue. Included are commercial, private, and EDA owned property. Bruce Nawrocki, 1255 Polk Place, asked how this will be paid. Anderson stated initially EDA fun& will be used and will be reimbursed by 10% of administrative expenses allowed from the tax increment revenue for eligible administrative activities and costs. Anderson indicated that tax increment produced will ultimately go toward this. MOTION by Jolly, second by Szurek, to waive the reading of Resolution 2000-57, there being ample copies available to the public. All ayes. Motion carried. MOTION by Jolly, second by Szurek, to adopt Resolution 2000-57, being a resolution calling for a Public Hearing on the establishment of a Redevelopment Tax Increment Financing District and TIF Plan therefore, and a modified Redevelopment Plan for the Downtown CBD Re, development Project. All ayes. Motion carried. MOTION by Hunter, second by Szurek, to award the proposal for preparation of the Redevelopmerit TIF District and TIF Plan therefore, to Springsted, Inc., based on their proposal dated August 9, 2000, in the amount not to exceed $5,000; and furthermore, to authorize the City Council Minutes August 14, 2000 Page 6 Mayor and City Council to enter into an agreement for the same. All ayes. Motion carried. Be Bid Considerations 1) Resolution Accepting Bids and Awarding Contract for Monroe Street Storm Sewer Improvement Project RESOLUTION NO. 2000-56 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR MONROE STREET STORM SEWER IMPROVEMENT PROJECT CITY PROJECT No. 0007 TO HARDRIVES, INC. OF ROGERS, MINNESOTA WHEREAS, pursuant to an advertisement for bids for City Project No.'s 0002 and 0007, Street Rehabilitation Projects In Zone 4, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bid Bond Base Bid Alternate 1 Bidder 5% (adds ~07) Hardrives, Inc. Ok $809,776.28* $1,193,480.04* (Incl. base bid) Midwest Asphalt Ok $841,245.90' $1,250,994.15' (Incl. base bid) * denotes corrected bid Alternate 2 Alternate 3 Addendum 1 (deduct) (add) (add) $805,806.63* $4,510.00 $1,206,398.04' $838,121.40' $2,729.50 $1,264,148.55' WHEREAS, it appears that Hardfives, Inc. of Rogers, Minnesota, is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Hardfives Inc., 14475 Quiram Drive, Rogers, Minnesota, in the name of the City of Columbia Heights, for Monroe Street Storm Sewer Improvement Project, City Project No. 0007, according to plans and specifications therefore approved by the Council, accepting alternate bid No. 1. s The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successrid bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #0007 shall be funded with DNR Grant, General Funds (Infxastructure and Assessments), and appropriate Utility Funds. Dated this 14th day of August, 2000. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Mayor Gary L. Peterson City Council Minutes August 14, 2000 Page 7 Patricia Muscovitz, Deputy City Clerk Hansen indicated this is the third bid alternate for this project. MOTION by Szurek, second by Jolly, to waive the reading of the resolution, there being ample copies available to the public. All ayes. Motion carried. MOTION by Szttrek, second by Jolly to approve and adopt Resolution No. 2000-56 accepting bids and awarding the Monroe Street Storm Sewer Improvement Project #0007 to Hardrives, Inc. of Rogen, Minnesota, in the amount of $394,594.91 based upon their low, qualified responsible bid and, furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. All ayes. Motion carried. Hunter questioned additional DNR grants. Hansen indicated other grants are in process. Hansen stated the project is about 3 weeks ahead of schedule. C. Other Business 1) Master Redevelopment Plan for Downtown Columbia Heights Anderson indicated a 22-member task force was involved in the downtown development plan. The initial three concept plans included: Town Square, Urban Green and Civic Center concepts. SRF Consultants did a land analysis determining the best type of development. Anderson showed a land use scenario. Phase I would be one to five years near the NEI block; the Transit HUB and LaBelle Park. The Town Square plan would include development west of Central on 40th Avenue including green space and retail development by Van Buren Street, and improvements between 37th and 39`~ Avenues along Central Avenue to create a downtown atmosphere. The Civic Center concept was eliminated. Anderson stressed this is just a proposal. Anderson stated the Task Force also looked at streetscape and lighting concepts. Peterson questioned the alternative motion. Anderson stated the alternative motion tried to establish fundamental core principals to be used in the area, developing a vision for the City. Szurek felt the Town Square concept allowed greater flexibility. Jolly agreed. Hunter recommended the first motion. Nawrocki complimented the Mayor and Hunter for their work on the entrance sign. Nawrocki stated cost projections should have been included with each concept plan and suggested the Council obtain further ideas and costs before approval. Councilmembers stated they are in favor of the Town Square concept, for an idea to start and move forward from. Karsten McCarthy, 4215 3~ Street, wants residents responsible for their own property without involvement of the government. MOTION by Hunter, second by Szttrek, to adopt the Town Square concept plan of the Columbia Heights Downtown Master Plan to guide future redevelopment efforts with the goals of creating a positive identity for downtown Columbia Heights, strengthen ties among nearby neighborhoods, and to attract appropriate new business opportunities. All ayes. Motion carried. City Council Minutes August 14, 2000 Page 8 2) Approve Cooperation Agreement for the Transition Block Redevelopment Project Ken Anderson, Community Development Director, indicated this cooperation agreement would allow Real Estate Equities Development Company to secure development funds from the Minneapolis Public Housing Authority as part of the Metropolitan Housing Opportunities Program. Anderson stated this is the project adjacent to NEI College of Technology for 22 affordable rental town home units and 50 assisted living units. Anderson read an addition of disclaimer language to the agreement by our legal counsel, allowing the City or EDA the ability to back out of this agreement. Bruce Nawrocki, 1255 Polk Place, does not want to see the town homes be Section 8 units and urged Councilmembers to vote no. Keith Jans, Vice President of Real Estate Equities, stated three units would be used to satisj~ the Hollman grant. Town homes would be for an income range in the mid $20,000~ to low $40,000s, depending on the unit size, with 2, 3, and 4, bedroom units. The building will require screening, background checks and prior rental checks. Anyone qualified and meeting all requirements would not be turned down. MOTION by Jolly, seconded by Szurek, to approve the Cooperation Agreement for the Transition Block Redevelopment Project contingent on the addition of the proposed language or language substantially similar and acceptable to legal counsel for the City/EDA; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. All ayes. Motion carried. 3) Authorize Funds for Acquisition of 3855 Main Street NE Anderson indicated this property is located in the scattered site district. As it is blighted and non-conforming, staff recommends purchasing the property for the negotiated price of $54,000 and $1, O00 for closing costs. The City has received a no relocation cost agreement. Anderson stated it is a 40foot wide lot, allowing options to sell to the adjacent property owners with them doing the demolition, or selling to a developer requiring demolish and meeting new building standards. Funds will come from the abatement fund. MOTION by Szurek, second by Jolly to authorize $54,000 for acquisition of 3855 Main Street N.E. and up to $1,000 for closing costs, with funds to be appropriated from the abatement revolving fund; and, furthermore, to authorize the Mayor and City Manager to execute the purchase agreement for the same. All ayes. Motion carried. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager Feb_st stated the District Court and Appellee Court have released the City from any and all claims by Mr. Roman. He has the right to appeal to the Supreme Court. We are obligated to pay our legal fees which will be paid by our insurance company. B. Report of the City Attomey 9. GENERAL COUNCIL COMMUNICATIONS A, Minutes of Boards and Commissions 1 ) Meeting of the July 5, 2000 Library Board of Trustees 2) Meeting of the July 20, 2000 Telecommunications Commission City Council Minutes August 14, 2000 Page 9 3) 4) 5) Meeting of the July 26, 2000 Park and Recreation Commission Meeting of the August 7, 2000, Traffic Commission Meeting of the August 8, 2000, Planning and Zoning Commission 10. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) Cassandra Hem and Mary Soukup spoke on behalf of their grandmother and mother respectively, Ms. Rose Ostrander, of 415 7 Jackson Street NE. Ms. Ostrander has been dealing with the developer for the sale of her home for two years, has a signed purchase agreement, but has received no further information as to a closing date and final sale of the property. She is on a fixed income and two weeks ago moved to Parkview Villa, which requires her to pay rent while shall maintaining her home. Ms. Hern and Ms. Soulcup asked the City Council for help to finalize this sale within the next 60 days. Jim Hoefi, City Attorney, explained there were significant issues between the developer and another property owner. The City has not been responsible for the delays and has tried to facilitate closure. Fehst stated he appreciated Ms. Ostrander ~ patience and will work to see this resolved as soon as possible Peterson indicated this process has been very frustrating to the developer, and thanked the family for their patience. HaroM Hoium, 4315 5th Street, thanked the City Council for the entrance sign at 3 7th and Central, as it puts the city on the map. He felt all street signs shouM have a sign under them stating "Welcome to Columbia Heights ". He asked the Public Works Director to get information on the cost of these signs. 11. ADJOURNMENT Mayor Peterson adjourned the meeting at 9:20 p.m. Patricia Muscovitz, Deputy City Clerk COLUMBIA HEIGHTS - CITY COUNCIL LETTER Mccting of: August 21, 2000 AGENDA SECTION: ~O: ITEM: September 2000 Work Session NO: Dates ORIGINATING DEPARTMENT: CITY MANAGER'S BY: Patty Muscovitz DATE: August 23, 2000 CITY MANAGER 'S APPROVAL D~;E:~q Work Sessions dates: It is recommended that Work Sessions for September 2000, be scheduled for: 1. Tuesday, September 5, 2000 at 5:30 p.m. 2. Monday, September 18, 2000 at 7:00 p.m.. RECOMMENDED MOTION: Move to establish Work Session meeting dates for Tuesday, September 5, 2000 at 5:30 p.m., and Monday, September 18, 2000, at 7:00 p.m. COUNCIL ACTION: h:X2000-8-21 wodcsession dates CITY COUNCIL LETTER Meeting of: August 28, 2000 AGENDA SECTION: CONSENT AGENDA NO: ITEM: PAVE NORTH HALF OF REAR MURZYN HALL PARKING LOT AND DRIVEWAY OUT TO MILL ST. NO: ORIGINATING DEPT.: Recreation ... CITY MANAGER APPROVAL BY: / BACKGROUND: The rear parking lot behind Mmzyn Hall is in very poor condition. We have patched the cracks and pot holes for many years. It has now gotten to the point where it has broken down into small pieces where patching just would not do any good. In addition to the cracking, we also have a serious drainage problem which poses safety concerns in the winter time where water freezes at the rear entry of Murzyn Hall. In the 2000 Murzyn Hall budget, we have budgeted $14,000 for crackfilling and sealcoating of the rear parking lot. Since this lot is beyond the point of sealcoating and/or patching. We are recommending a two inch overlay with milling for the drainage. The remaining cost of $3,200 will come from the Murzyn Hall budget. Staff has found no contractors within the city of Columbia Heights that do this type of work. This item was brought to the work session on August 7, 2000. At that time Council Members felt we should get a new bid from Classic Asphalt & Sealcoating Company, Inc. since their quote was not reflecting the same amount of work as the other quotes. Classic has submitted a new quote for the amount of $18,555. ANALYSIS/CONCLUSION: This milling would solve our drainage problem, and the overlay should last approximately eight years. This bid would cover the north half of the rear parking lot and the driveway on the west side of Murzyn Hall to Mill Street. We also have proposed $27,000 in the Murzyn Hall budget for 2001 to finish the second half of the south portion of the Mumyn Hall rear parking lot. We have obtained five quotes for the milling and the overlay. They are as follows: 1. Metro Paving $17,775.00 2. Classic Asphalt & Sealcoating Co., Inc. $18,555.00 3. Hardrives, Inc. (reclaiming) $26,736.80 4. Midwest Asphalt Corp. $20,200.00 5. ACI Asphalt Contractors, Inc. $17,200.00 RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into an agreement with ACI Asphalt Contractors, Inc. and to award the bid for paving the north half of Murzyn Hall rear parking lot and driveway on west side of building for the total amount of $17,200, with funds being appropriated from the Murzyn Hall budget. COUNCIL ACTION: G:XFiles\lVlurzyn\Councilletters\CC-JPMlotrepair ,, ..................., .................:-; ....~roposat & ~Igreemrnf ..........................................,- .lOB NO._ 14350 NOIt'THON.E BLV0. · FIOGEFIS, MN 55374 PHONE (612} 426-4121 FAX (612) 4;8,.45,81 PROPOSAL & F '1 JOB AGREEI~NT CITY OP COLUMBIA HEIGHTS ~,IBMITVED NAME TO: 530 MILL STREET N.R. ANII COLUMBIA HEIGHTS I.fJCATI{.)N L_' MN 554,21 .J CLIENT J(,ln PIgONE PHONE [BETH NINDSCHITL WE H~REBY WI!I~ ~I~'~3t~F~D~'~IMATES FUR: ' UA [E 5/mo/2onn MAR~YN HAl,T, PARKTNC T.QT MILL STREEt COLIJMRTA HRTCHTS .... le~, 7'63~706~3'T:3'1 UPPIH DRIVE & UPPEE PARKING LOT: * (APPROX. 1,531 SO. YDS.) OF 3" MILLING, REGRADTNG AND I 1/2" 2331 MN DOT SPBC BITUMINOUS BASE COURSE, I ~/2' 2341 MN DOT SPEC BIYUMINOUS WEAR COURSE. t (APPROX. ~B2 SO. YDS,) OP PREPARATION, 2" 23~t MN DOT SPEC BITUMXNIOUS WEAR COURSE OVERLAY. PRICE: $17,775.00 ALT BID: LOWER PORTION OP PARKING LOT (APPROX. 30 TONS) OP REMOVE AND REPLACE TYP~ PATCHING. (APPROX, 5,203 SO. YDS.) OP 2' 23~1MN 00T SPEC RTTIIMTNOUS WEAR COURSE OVERLAY. ~ PRICE: $27,O~5,00 ~ TAKE NOTICE: "ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IIPIIITOi~IXlR r, J~FZHIYMAYFILEAIJEN AGAINST yQUR pROIhIRI yIFTHAT pER~ON QR COMpANy IINOT.RMI) FORTNICOI;i,_ALqlON~ imm.. ...........L~_YOUmWrn~meHrTOPAYPr=WSOWmWHOSUppUmaOWmMmRbM. SFOW III)i~UI~WI GIVI YOU AUE~ WANIR lIONriD BY ~ WHO NPPUB) ANY I.ABOR'~HE~ ' lbmdadlm~~ .IBeP THOMAS Iltttplante 0f ,N~FttlIlelII - T., ,~,, ,~.. ,~. LEU~ COlteeNy Ilettli~lnileehe~ s~slNed. Yem~'e mNlugfia, t,d redo It~ew~Nk Ikmd Aec.~mw, e: By: SIGNATURE pink--off~e file copy F City of Columbia Heights I~ecreation Dept- 530 Mill St. N.E. Columbia Heights, MN 55421 Keith Windschitl .HO~E ~O.: 763-706-3732 Proposal & Agreement Classic Asphalt & Sealcoating Co. Inc. 5575 Highway 169 North Plymouth, MN 5E~-~2- (763) 550-1694 Fax 550-0630 8/14/oo 763-706-3731 WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Pavi~3 of north portion of parkinu lot: ~ 1755 square yards of existing asphalt and dispose of off site. Regrade existing base material and ccepact. R~_~ are includes the first 105 feet of driveway cuming in from Mill St. going south. Removal area will recieve 1~ inches B/DOT SFecl 2331 B Bitumfnous base course and 1~ inches ~/DOT Spec. 2331-41B Bituminous wear course. The balance of driveway that is not 'removed will be swept clean, tack coated...and over _!aX.ed usiag 2 inches ~/DOT S~. 2331.4!B Bitumln~,~-wear. Parking stallS ~z be restrii~d, ......... ,; ..... ' NOTE: ALL MATERIALS USED ARE MINNESOTA DEPARTMENT OF TRANSPORTATION SPECIFICATIONS As noted above ~$am ($ ). Upon completion Payment Agreement Authodzed Signature PRE-UEN NOtICE Pt.EASE TAKE NOtICE: "ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVE- MENTTO YOUR PROPERTY MAY RLE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. ...................................... ~. ~, ,~ ~A ~et, ~,~f~tef~ sen sf~ ~s eerie eeri I R [tf~!~ f%D II A~DI R l 4~ l=4"%[~ ~l~ IIID II4~/I=MI=%rr HARDI IVbS, INC. Phone: 6t2-428-8886 Fax: 612-428-8868 Project: Bid Date: JOHN P MURZYN HALL ALT 12 PARKING LOT 3-Aug-00 Quotation, 1 2 3 4 5 6 7 RECLAIM EXCAVATION APPROX. 3" EXCESS TOLERANCE RECLAIM 1.5" BASE COURSE 1.5" WEAR COURSE 6" CONCRETE APRON SAW CUT BIT 1600 147 1600 132 132 50 90 S.Y. CY (CV) SY TON TON SF LF 1~25 22,00 0.90 47.j90 50.00. 15.00 4.00 S G CORRECTION AS NEEDED IcY (cv) 16.00 CITY TO REMOVE SIGNS Retainage As Withheld By Owner. T.iix ~:nd Bond Included. HA , INC. Phone: 612-428-8886 Fax: 612428-8868 Bid Date: JOHN P MURZYN HALL ALT #1 ROADWAY 3-Aug-O0 Quotation, RECLAIM EXCAVATION APPROX 3" EXCESS TOLERANCE RECLAIM 1.5" BASE COURSE 1.5" WEAR COURSE 600 55 600 50 50 SY CY (CV) SY TON TON . ::.~ ~ ... i ,35 · 22:00 0.90 43.60 45.80 S G CORRECTION AS NEEDED 1 cY (cv) ~8.o0 Retainage As Withheld. By OWner. ' Tax and Bond InCluded. ' ....... IDWEST SPHALT .ira ,ep0RA. nON PROPOSAL CITY OF COLUMBIA HEIGHTS 530 MILL STREET NE COLUMBIA HEIGHTS MN 55421 K, EITH VVINDSCHITL -w...,d,,/.e~m~ .pi,::.~ *.d ~t.,~'ro~ QUANTr~ AREA I 1581' SY REMOVE 3" ASPHALT 158~ SY FINE GRADE EXIST,!NG 15~,SY 3"TYPE41BVVEAR I LS STRIPE P-O- BOX 5477 · HOPKINS, MINNESOTA · 56343 PHONE: (952) 937-8033 · FAX: (952) 937-6910 763-706-3732 UST 9 2000 MURZYN HALL Joe LOCKIION COLUMBIA HEIGHTS MN XREAZ REMOVE 3' ASPHN,T" FiNE 3' TYPE 41B WEAR 'COST: $15,100.00 ' ' COST: $ 5,100.00 MIDVVEST ASPHALT SHALL REMOVE EXISTING ASPHALT TO A 3" DEPTH WE SHALL FINE GRADE EXISTING BASE AS NEEDED FOR PROPER DRAINAGE INE PAVE A 3" TYPE 41B WEAR MIS . WE SHALL RESTRIPE AS DIRECTED MOBILIZATIONS: I EA -- REMOVE ASPHALT, 1 EA = FINE GRADE. I EA = TYPE 41B WEAR ~ s ~e.eo Fe, eC, ~ u0euZ.',O. TOTAL ESTIMATE: . !20.200.00 · · . .. , ........ ,_,...,.~...,... ......... ' ';.."'.'. 'T,,' ;.. .... ' · · .-.-'. eA~aerrToeeeAueAsro. Lows AS SPECIFIED · ' · ' ' .....' ' "~"~ ' ............. ' ' ~ .......'~_' ,L ;7.-;.~--'.jo: .*- =~" ';"~"'~ ~ '~' ~ :,'~' "'~ ' ' ' '; ' AIImtedillS~uN'il~eCIIOla4aSr~A44eeekmber-ampletedina veeteeneke metMr ~.r..~,ring m =tanda,I practk. et Any Neoe or eerie- ~AfAT~//iif~ -,=-,d,.~,-~-=-,~,,,~-~,~-.,-,-~*~o,.~,=,,-t PAUL K. HO!'FER. TI ww~.~'c,,;.f,,..,:,,m.,.,,.. THIRTY (30) days. · 7.,*;~r,--,=**-*,-=;~'~.~:~....: w'._..-~....:,.-.:,-.~-.,**.--___::_,.~:~;.=::= ' ' ' ---,":.~'*, -. II I I I +'.. '-- --- .:;"~nV': · A¢cemaea et i~'olm~tl - The above F4ce~ .spe, clkitte~s e~e ce, emee~ ere AC! ksp CONUACrORS www. AC!asphait.com Date: 18/8/20001 SUBMITTED TO: Proposal # 2000-1108 Job Site # Keith Windschitl Job Contact City of Columbia Heights Site Description 530 Mill Street N.E. Job Address Columbia MN 55421 City, State Zip Business 763-706-3732 Site Phone Pager 612-648:5656 Site Fax Fax 763-706-3731 3601 48th Ave. N. Brooklyn Center, MN 65429 Ph. 763437 Fax 763-537-55. 887.0 Keith Windschitl City of Columbia Heights 530 Mill Street N.E. Columbia Heights Pavement Analysis and Recommendations: This proposal is for the upper drive and upper parking lot. This is a two day job, one day for removal and grading and one day to pave. MN 55421 Job Type WE HEREBY submit specifications and estimates for: 582 Sq. Yds. 1531 Sq. Yds. 1531 Sq. Yds. 1531 Sq. Yds. 1531 Sq. Yds. 250 Sq. Yds. 1 Units Asphalt Overlay, MN DoT Spec 2331-41 Excavate & Remove Grading Asphalt New Area Asphalt Overlay, MN DoT Spec 2331-41 Full Depth Milling Total for Job Striping Please refer to the next page for a detailed description of each Job Details and Scheduling Notes: Depth Cost 2vf ft 1.5" 1.5" 1.5" proposed $17,200.00 specification. Optional $165.00 PROPOSED PRICE DOES NOT INCI DE OPTI NAL AMOUNT. · : Note: This proposal may be withdrawn at our Optional Total: $165.00 IProject Total I $17,200.00 days of Aufust 8. 2000. ACCEPTED AUTHORIZED SIGNATURE DATE The above prices, specifications and conditions are salisfaclory and are hereby accepted. You are conlracled to do Ihe work as specified and Ihe staled payment terms are acceplable. All material is guaranteed to be as specified. All work is to be compieled in a workmanlike manner in accordance to standard consIrnction practices. Any daytailor from this proposal or extra work will be execmed only upon owner or owners agent orders and will become an exlra charl~e over and above this agreemeaL All agreements are comingenl upon delays beyond our conlrol. Property owner Io carry fire, Iornado and any other necessary insurance. Noltce Of Lien: Persons or companies furnishing labor or materials for Ihe improvement of real properly may enforce a lien upon the improved land if they are not paid for their conlribulions, even if such parties have no contractual relalionship wilh the owner. Minnesota law permils Ihe owner to wilhhold from his conlractors so much for the contract price as may be necessary to meet Ihe demands of all other lien claimants, pay directly such liens and deducl the cost Ihereof and Ihe contract price, or withhold amounts from his contraclor until conlraclor furnishes Io the owner of claim for mechanics lien signed by persons who furnished any labor or material for the improvement and who provided the owner with liraely notice. The owner hereby waives all furlher requirements of notice under Minnesota Stalule 514.011. Customer agrees to pay any collection, legal fees and interest for any unpaid balances which will accrue at a tale of I ..5% par monlh. We do nol guarantee againsl pavement cracking from weather cycles and water pondtag 'due to lack of existing grade conditions. We cannot guarantee drainage or against water pondtag on new asphalt without adequate slope. In flat areas water will not drain unless there is more than 1-1/2" of fall per 10 feet. ACI ks!,em' co.Tumu sac: 'www. AClasphait.com 8/8/2000 Dear Keith, 36Q! 48th Ave. N. Brooklyn Center, MN 55429 Ph. 7634374555 Fax 763-537-5577 6 Hem is a description of the services you have requested on proposal# 2000-1108. For each fine item on your proposal you will find an explanation on this page. If you have any further questions call me any time. 1 Asphalt Before new asphalt is installed, area is cleaned and a tack oil (adhesive) is applied to assure Overlay, MN bonding. Install asphalt mix, thickness is specified on the proposal and will vary slightly DoT Spec with compaction and contour of area to be paved. 2331-41 2 Excavate & Remove asphalt, concrete, sod, dirt or unsuitable materials to depth noted on the proposal Remove and haul off site. 3 Grading Grade existing base material and compact. 4 Asphalt New Installation of new hot mix asphalt, MN DoT Spec. 2331-41 over compacted CI-5 gravel Area base. The depth and size is indicated on the proposal. 5 Asphalt Before new asphalt is installed, area is cleaned and a tack oil (adhesive) is applied to assure Overlay, MN bonding. Install asphalt mix, thickness is specified on the proposal and will vary slightly DoT Spec with compaction and contour of area to be paved. 2331-41 Full Depth Mill off asphalt surface to depth indicated on the proposal. Milling Total for Job Done as per existing or plan using an oil or latex base paint depending on whether being applied over sealer or new asphalt pavement. NOTE: White paint will darken quicker than yellow. Please indicate color if different from existing. 7 Striping Done as per existing or plan using an oil or latex base paint depending on whether being applied over sealer or new asphalt pavement. NOTE: White paint will darken quicker than yellow. Please indi.cate color if different from existing. David A. Johnson, ACI Asphalt Contractors Inc. CITY COUNCIL LETTER Meeting of August 28, 2000 AGENDA SECTION: Consent NO. ITEM: Accept Donation NO. ORIGINATING DEPARTMENT POLICE DATE: CITY MANAGER APPROVAL: BACKGROUND During the past few months the Police Department has been working at finding funding to rebuild our two-lane shooting range. The estimated total cost for this renovation is just over $20,000. One of the resources the department is using is through donations to the City that would be designated for this renovation. To date, the City has received three such donations. The local Boosters Club, VFW Post #230, and Tri-City American Legion have each donated $1,000 to the City of Columbia Heights to be used to rebuild the shooting range. ANALYSIS/CONCLUSION The generous donations by these three organizations will give us an excellent start toward raising the funds needed to rebuild the shooting range. RECOMMENDED MOTION: Move to accept $1,000 from each of the following organizations: VFW Post #230, the Columbia Heights Boosters Organization, and the Tri-City American Legion, to be used to offset the cost of rebuilding the police shooting range. TMJ:mld 00-203 COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: NO: ITEM: Resolution 2000-59, Requesting Abatement of Hazardous Structures and Soliciting Bids NO: Meeting of: August 28, 2000 DATE: August 16, 2000 Background: The Economic Development Authority of the City of Columbia Heights has purchased three substandard properties with the intent of razing the buildings for redevelopment. The properties are the commercial building at 828 N.E. 40m Avenue, the dwelling with an attached garage at 3950 Lookout Place, and the dwelling with a detached garage at 3944 Lookout place. The Columbia Heights City Council has declared the dwelling at 4358 N.E. 3'a Street a Hazardous Building, Resolution 99-15. The Building Official and City Attorney will be attending Anoka County Court on August 21, 2000 to seek the Court's permission to raze the dwelling and assess the costs to the property in the form of a special assessment. On August 15, 2000, the City also closed on the purchase of the single-family home with detached garage at 3855 N.E. Main Street. The attached Resolution, 2000-59, is to direct staff to prepare demolition specifications and to seek bids for the projects. The 4358 N.E. 3'a Street and 3855 N.E. Main Street projects may be funded by 415 PIR Abatement Funds. The costs will then be assessed to the properly. The EDA owned properties will use Commercial Revitalization CDBG funds. The bid specifications will have the option of deleting one or all of the properties from the bid. Staff would then be able to negotiate with future owners to privately pay for and perform the razing of the structure. Recommended Motion: Move to waive the reading of Resolution 2000-59, there being ample copies available to the public. Recommended Motion: Move to Adopt Resolution 2000-59, authorizing staff to prepare specifications and solicit bids for the razing of 4358 N.E. 3~a Street, 3855 N.E. Main Street, 828 N.E. 40'h Avenue, 3944 Lookout Place, and 3950 Lookout Place. Attachment: Resolution 2000-59. COUNCIL ACTION: RESOLUTION NO. 2000-59 RESOLUTION OF THE CITY COUNCIL FROM THE CITY OF COLUMBIA HEIGHTS REQUESTING ABATEMENT OF THE HAZARDOUS STRUCTURES LOCATED AT 828 N.E. 40TM AVENUE, 3944 LOOKOUT PLACE, 3950 LOOKOUT PLACE, 3855 N.E. MAIN STREET, AND 4358 N.E. 3an STREET. WHEREAS, there are hazardous substandard structures at 828 N.E. 40th Avenue,3944 Lookout Place, 3950 Lookout Place, 3855 N.E. Main SWeet, and 4358 N.E. 3~d Street, and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WHEREAS, the City of Columbia Heights finds this property to be hazardous based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the 1994 Uniform Code for the Abatement of Dangerous Buildings: 302(9) Whenever, for any mason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(11) Whenever the building or structure exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or coverings. 302(12) Whenever the building or structure has been so damaged by fire, wind, earthquake or flood or has become so dilapidated or deteriorated as to become an attractive nuisance to children; a harbor for vagrants, criminals or immoral persons; or as to enable persons to resort thereto for the purpose of committing immoral acts. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structures at 828 N.E. 40th Avenue, 3944 Lookout Place, 3950 Lookout Place, 3855 N.E. Main Street, and 4358 N.E. 3~d Street are substandard and seriously deteriorated, lack minimum standards for habitable space per 1998 MN State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structures be abated by razing the structures, authorize staff to prepare demolition specifications, and solicit bids for the projects. Removal of Hazardous Structure Resolution 2000-59 Page two Conclusions of Council That all relevant parties have been duly notified of this action. That the structures on the properties at 828 N.E. 40th Avenue, 3944 Lookout Place, 3950 Lookout Place, 3855 N.E. Main Street, and 4358 N.E. 3'd Street are hazardous and in violation of many local, state and national code requirements. That the structures cannot be rehabilitated to bring them into compliance with local, state and national code requirements. Order of Council 1. The structures, located at 828 N.E. 40th, 3944 Lookout Place, 3950 Lookout Place, 3855 N.E. Main Street, and 4358 N.E. 3~d Street in Columbia Heights, Minnesota, are hazardous buildings pursuant to Minn. St,at. 463.152, 463.616. 2. Pursuant to the foregoing findings and in accordance with Minnesota Statutes, the City Council authorize staff to prepare demolition specifications for the projects. 3. Pursuant to the foregoing findings the City Council Authorizes staff to solicit bids for the projects. Passed this Offered by: Seconded by: Roll Call: day of ,2000. Mayor Gary L. Petenon Patty Muscovitz, Deputy City Clerk drmos828 CITY COUNCIL LETTER Meeting of August 28, 2000 AGENDA SECTION: Consgnt ~O. ~'~ -~ ITEM: Authorization to Sell, Salvage, or Dispose of NO. City Property on September 9, 2000 BACKGROUND ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE: August 21, 2000 CITY MANAGER APPROV The City holds an annual auction to dispose of surplus items and confiscated property. Each department is requested to forward a listing of such items to the Police Department for the purpose of obtaining Council approval to dispose of this property. Surplus items are first offered to other departments and then placed in the City auction. If a sale does not occur, then the items are either salvaged through local salvage finns or otherwise disposed of. ANALYSIS/CONCLUSION The annual City auction will be held at 10:00 a.m. on Saturday, September 9, 2000, with review of articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold storage building" behind the Municipal Service Center. Attached is a listing of all items by department considered to be surplus material for sale, salvage, or disposal for the City auction. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing of surplus property. mld 00-206 Attachments COUNCIL ACTION: DEPARTMENT ITEM # 01 Police DESCRIPTION Zenith laptop computer, with accessories 02 Apple Power Book, with accessories 03 Motorcycle helmets (2) 04 CD carrier w/CD's 05 CD carrier w/CD's 06 Cooler (small) 07 Sony boom box radio 08 Cassette tape holder w/tapes 09 Blue backpack 10 Zenith laptop computer 11 Fender guitar amp 12 Fender guitar amp 13 Coffee table 14 Snowboard 15 Tool box (4) 16 Motorola cell phone w/charger 17 Motorola cell phone no charger 18 Motorola cell phone w/charger 19 Realistic headphone 20 Motorola cell phone no charger 21 AC power supplies (3) 22 Box of cassette tapes 23 Typewriter typing bulb set 24 Leather vest (black) biker vest 25 Collapsible cooler, red 26 Gym bag 27 Baseball bats (3) 28 Coin changer device SERIAL #/1VIODEL 195067800 FC51755C284 5111302 8331104914 M421690 M274899 949GVGU246Y' 389GSW6454 674GUC1Z85Y 949GUHR367Y (approx. 34) 2597006680 MrN. BID FIXED ASSET # BUYER# AMT. KEC'D DEPARTMENT ITEM # 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 47 48 49 50 51 52 53 54 55 Police DESCRIPTION Awai CD player Sony Discman CD player Motorola cell phone Uniden pager Jensen amplifier GPX cassette walkman Omega deluxe 15 speed Magna electro shock, 6 spd. Purple/black Outback Mountain 26" Red 15 speed SEPdAL #[IVJODEL # 9959812 1425324 089AXT6461 55592056 SA-102228 91104403 TH92101582 HC 1199690 HC6233131 C2180C 1 None None A0040806L TD990730 None None None None None Bike Cara CE009697 TD153875 99TD248813 None None 16978515 97TD646978 MrN.BID Poor cond. FIXED ASSET # BUYER # AMT. REC' D. 56 None DEPARTMENT ITEM # DESCRIPTION 57 58 59 60 61 62 63 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 Police Rand turbo boys 20" red bk SERIAL #/MODEL # HC8653004 M00051310 TD926831 GC915537 HC6034940 HC2333611 LX81014251 H02689610 None T923473 8004465 None None HC2619118 99TD878951 D6714881 None B165554 H0675671 None HC1761528 D304391 None HC1731011 None 67260 TD72756 D0018903 3382033 Mn~.Bm FIXED ASSET # BUYER # AMT. REC'D DEPARTMENT ITEM # DESCRIPTION 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 Police Murray Kona Silver 26" Boys 21 speed Silver trick bike Purple/black/green Magna Glacier Point 26" panasonic Villager Huffy Ironman 21 speed Huffy boys 20" Huffy Canyon 26" 15 speed Huffy Daytona blue 26" Boys 20: bike, painted handlebars SERIAL #/MODEL HC2389461 None None None 4100322426 0980516315 00728002 None None MTF34481 95TD946089 A96W247202 30770443 F3048772 ACS4E00854 ACL8H33963 94TD309273 5E05853 265289104821 F5183 98TD029178 YC92090635 965859097512H9150 08070523305 93TD050707 368659069532H0987 AW958060 MIN.BID No tires Poor cond. FIXED ASSET BUYER # AMT. REC' D 112 M06006515 Police DEPARTMENT ITEM # DESCRIPTION 113 114 115 Huffy 24" 116 Roadmaster 15 speed 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 Schwinn 10 speed, blue Sekai 400 men's red bike 10 speed GT boy's 20" blue bike Boy's 24" purple Huffy Backwater 18 speed Oper. ID # Schwinn 10 speed Maruishi Road age 606 blue BMXMa~a Huffy Baron 10 speed mountain bike Magna fugitive 20" chrome SERIAL #/R/[ODEL # 309611086 PA80800597 HC18040 RAA152952 ' K666792 11812FZ800 00250922 L920450 Y1N0538 0980805476 XR751119997 K45689091812F27 56 MN0276NPO3003 F1373049 CQ556869 MC18102 32421211 92W020170 95TD355895 7044959 Lic. # 614620431 K66199287812F54 18 84849 98TD171554 502472160 None MIN.BID Flat tire Flat tire FIXED ASSET # BUYER # AMT. REc' D DEPARTMENT ITEM # 140 141 142 143 144 145 002968 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 Police DESCRIPTION Huffy Magna 16 BMX bike Columbia Express Silver Men's 12 speed Boy's blue Magna Night Vision 18 speed Women' s bike Magna Glacier Point Men's Black/red 12 speed Boy's red single speed Roadmaster car stereo Conair answering machine Olympic weights 2 V2 lbs. Uniden cell phone w/accessories Miscellaneous jewelry Compact discs (3) AT &T answering machine Leather cell phone case SERIAL #/MODEL HC0058017 HC 1758932 98TD997750 SY6J001265 K99C09484 070410816 HC7198854 62130649 98TD508609 446659110623F9235 08131 9810413552 99TD849031 S07K0660 . MOP0394170 M000354937 M01009775 92TD045252 30002189 2BCHN7899-AN-N 000515222 921862 MIN. BID FIXED ASSET # BUYER AMT. P~C'D. DEPARTMENT ITEM # 167 168 Police DESCRIPTION Panasonic car stereo face Motorola cell phone (No charger) 169 Motorola cell phone ('No charger) 170 Minnesota State flag (2) 171 Women's winter coat (black) 172 Cobra head phone set 173 Baek pack 175 Chempacks for microfilm machine (7) plus cleaner and developer. 176 Fingerprinter SERIAL #/~ODEL (no radio) 674GUGT354 935GWRAD13 0021898,0021887 MIN. BID 0 FIXED ASSET # BUYER # A.MT. REC'D. DEPARTMENT Public Works Item # Description Serial #/Model 201 Mist. Park boxes See attachment 202 Misc. Park boxes See attachment 203 Mist. Park boxes See attachment 204 Misc. Park boxes See attachment 205 Misc. Park boxes See attachment 206 Epson LQ 1050 0030000623 207 Battery Charger Sum battery charger 208 Desk Shop Dept. 209 Shelves 210 Shelves 211 Professional mat cutter 212 Office desk 213 Office desk 214 Office desk 2 15 Office chair 216 Office chair 217 (1) Olympic chain saw 935DF 12" 218 (1) Olympic chain saw 935DF 14" 219 (1) Stihl 0011 chain saw 16" bar 220 10 street lights 221 2-way intercom monitor Radio Shack 222 CPU 223 Keyboard 224 Under desk keyboard tray 225 226 227 228 229 Mm. Bid Fixed Asset # 01167 01167 Buyer # Amt. Rec'd 'oo66~ooooooo0aoo0o0ooo>>~.~o ~ ~ 0 O~ XX XX oo ~~ ~ DEPARTMENT ITEM # 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 Fir~ DESCRIPTION Stair stepl~r Aero bicycle Epson printer Homelite XL-98 saw Boat Motor Motorola base radio Wilson mobile radio Wilson mobile radio Box of base hand Sets Box ofpagers & chargers Box of chargers SERIAL # MODEL LLQ1070+ 5~ HP Evinrude T1609CM WH2510 WH2510 MrN. Bm FIXED ASSET BUYER AMT. REC'D. DEPARTMENT ITEM # 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 City Manager/Assessing DESCRIPTION 1 large roll-top desk 1 calculator (doesn't work) 1 black chair 1 black chair-roller 1 TV wall mount brackets 1 grey cl~ah SERIAL #/MODEL Inv. 01737 Inv. 01728 S/N 95628660 h~v. 01925 Inv. 02074 hxv. 02294 MIN. BID BUYER # Public Works Public Works Public Works AMT.REC'D DEPARTMENT Parks/Recreation Item # Description Serial #, Model 501 Monitor 502 Radio Charger 503 Radio 504 Charger 505 Radio 506 Charger 507 Radio 508 Hand dryer 509 Monitor 510 Monitor 511 Monitor 512 CD holder 5 13 Coaxial cable 5 14 Splash block 5 15 Splash block 5 16 Exhaust fan 5 17 Chair 5 18 Ice bin 5 19 Chair 520 Chair 521 Ice tuber 522 Void 523 Chair 524 Door with hardware 525 Computer 526 Computer 527 Computer 528 529 Mill. Bid Fixed Asset # Buyer # Amount rec'd DEPARTMENT Liquor ITEM # DESCRIFHON SERIAL #/MODEL 601 IBM Selecttic, not correcting 219637558 602 Printer stand Fixed Asset 00353 603 Painting 604 Painting 605 Painting 606 Painting 607 Painting 608 Painting 609 Painting 610 Painting 611 Painting 612 Wire shelving 613 Telephone system Delphi 4 614 Fax machine SavinFax II 615 Copier AB Dick 616 Brown briefcase 617 Combo briefcase 618 Combo briefcase 619 VictOr 1670 calculator 620 Soap dispenser 621 Soap disp=nser 622 Carpet remnants 623 624 625 626 627 628 629 BUYER # AMT.REC'D DEPARTMENT ITEM # 701 702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 718 719 720 721 722 723 724 725 726 727 728 729 Community Development DESCRIPTION SERIAL #/MODEL 2-door wood cabinet 1-door wood cabinet Small wooden desk 2-door woo cabinet Cotinter top/sink Small counter top GE refrigerator Kenmore refrigerator Kenmore refrigerator Kenmore refrigerator Kenmore refrigerator GE electric range Kenmore refrigerator Kenmore refrigerator Kenmore refrigerator Wooden basket In/out schextuler 1500 watt electric heater Desk' drawer organizer Desk drawer organizer Desk drawer organizer (3) garbage cans Hewlett Packard fax mach. Sharp calculator Card file Card file Rolodex card file Disk file 3-hole punch n/a 253905010 253905010 n/a 253930590 JAS02201H1 ~a 2539305010 2539305016 132592/1-t0 JP4CMN100W/700 7C751504/EL-2192GII model P-99 MIN. BID $10 (works) BUYER # AMT.REC'D DEPARTMENT ITEM # 730 731 732 773 734 735 736 737 738 739 740 741 742 743 744 745 746 747 748 749 750 751 752 753 754 755 756 757 Community Development DESCRIFHON 2-hole punch 2-hole punch 2-hole punch 2-hole punch Black executive desk with lef~ work center Wooden bookcase Work center ( 1 ) comer, ( 1 ) cabinet, (3) walls, end pcs. SERIAL #/MODEL BUYER AMT.REC'D DEPARTMENT Item # 801 802 803 804 805 806 807 808 809 810 811 812 813 814 815 816 817 818 819 820 821 822 823 824 825 826 827 828 829 Library Description Chair Superprint TDD Micro~che reader only Shelf, wooden Box of magazine holders Digital computer monitor Digital keyboard Serial #, Model 8850 Bnming 925 VT220 B062903FD3 Min. Bid 0 0 0 0 0 Fixed Asset # 00291 00275 Buyer # Amount rec ' d DEPARTMENT Finance/M[S ITEM # DESCR1YHON 901 Victor 1560 ITI Calculator 902 Victor 1560 A Calculator 903 5 ~" disk holder 904 Metal ballot box 905 Metal ballot box 906 Metal ballot box 907 Metal ballot box 908 Metal ballot box 909 Metal ballot box 910 Metal ballot box 911 Metal ballot box 912 Metal ballot box 913 Metal ballot box 914 Metal ballot box 915 Metal transfer case 916 Metal transfer case 917 Metal transfer case 918 Metal transfer case 919 Metal transfer case 920 Metal transfer case 921 Metal transfer case 922 Metal transfer case 923 Metal case 1' x 7' x6" and stylus voting supports 924 Box of election frames 925 2-drawer 4 x 6 card file 926 2-drawer 4 x 6 card file 927 2-drawer 4 x 6 card file 928 2-drawer 4 x 6 card file 929 2-drawer 4 x 6 card file SERIAL#/MODEL 079206062 129007143 BUYER # AMT.REC 'D DEPARTIvlENT ITEM # 930 931 932 933 934 935 936 937 938 939 940 941 942 943 944 945 946 947 948 949 950 951 952 953 Finance/MIS DESCRIPTION 2-drawer 4 x 6 card file 2-drawer 4 x 6 card file 2-drawer 4 x 6 card file Box/crate Box of 10 Mbps Network interface cards Box Novel LAN workplace for DOS manuals Box Novel NetWare 3.11 Manuals Box Novel NetWare 2.15 Manuals Box Novel NetWare 3.12 Manuals Box computer power cables Box misc. computer equip. Box misc. computer equip. Computer speakers 14" KDS ultra VGA color monitor Prof. Technologies Monitor 14" KDS Super VGA color monitor Victor 1560 adding mach. Box misc. computer partsiequipment IBM 7855-10 mod~n Hayes 9600 mod~n 2MB Jaton video card VL SCSI master documentation/drivers SERIAL #/MODEL VS-4 CM-1402 KD-1440G BUYER # AMT.REC 'D DEPARTMENT ITEM # 954 955 956 957 958 959 960 961 962 963 964 965 966 967 968 969 970 971 972 973 Finance/MIS DESCRFHON Box misc. keyboards MicrosoR natural keyboard under desk draw Box Novel NetWare 3.x manuals Desk top display monitor Compaq monitor Pentium-S 133MHz, 32MB RAM, 520MB HD Pentium-S 133MHz, 32MB R/x2vl, 850MB HD Pentium-MMX 233MHz, 32MB RAM, 545MB HD Pentium-MMX 233MHz, 32MB RAM, 545MB HD Pentium-S 133MHz, 32MB RAM, 545MB HD Pentium-S 133MHz, 32MB RAM, 545MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD Pentim MMX 166MHz, 48MB RAM, 2GB HD Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD AcerView 34T Monitor AcerView 34T Monitor Desk Top Display monitor IBM 15" monitor, 1993 Panasonic dot-matrix printer SERIAL #/MODEL Model DDU-4128i Model ~A44 7134T 7134T DDU-4128i 56G9967 KX-P2023 BUYER # AMT.REC 'D DEPARTMENT ITEM # 974 975 976 977 978 979 980 981 982 983 984 985 986 987 988 989 990 991 992 Finance/MIS DESCRIYHON HP DeskJet 1200 C color printer Packard Bell monochrome monitor Pentium-S 133MHz, 32MB RAM, 850MB I--ID Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB I-ID Pentium-S 133MH7, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD 486SX, 33MHz, 8MB RAM, 40MB HD 486DX2, 80MHz, 16 MB RAM, 327 MB HD Unknown CPU, no memory 1.2GB HD Pentium-MMX 200MHz, 32MB RAM, 4.3GB HD 80386 CPU, 4MB RAM Pentium-MMX 166MHz, 32MB Ram, 2.16GB HD 14" monochrome monitor Box mist. computer equip./twin axial cable Pentium-S 133 MHz, 32MB RAM, 850MB HD SERIAL #/MODEL C1676A PB 1272A BUYER # AMT.REC 'D DEPARTMENT ITEM # 993 994 995 996 997 998 999 Finance/MIS DESCRIPTION Pentium-S 133MHz, 32MB RAM, 850MB HD Pentium-S 133MHz, 32MB RAM, 850MB HD 486DX2, 16MB RAM, 516MB HI) DTK compute Unknown server w/socket 3 motherboard Unknown server w/socket 5 motherboard Unknown serve, no mother board, misc. parts only SERIAL #/MODEL FEAT-2502 MIN. BID BUYER AMT.REC 'D CITY COUNCIL LETTER Meeting of: 8/28/O0 AGENDA SECTION: CONSENT AGENDA ~O: ~. ~- ITEM: FINAL PAYMENT FOR STREET CRACK SEALING ,aND PARKING LOT JOINT AND CRACK SEALING ORIGINATING DEPARTMENT: PUBLIC WORKS CITYMANAGER B Y: ~/~~agL DATE: Background: The Contractor has completed the 2000 Street Crack Sealing and Parking Lot Joint and Crack Sealing. The work consisted of joint and crack sealing the streets in Zone 4 and parking lots not done in 1999. Analysis/Conclusions: Staff is recommending approval of final payment to Northwest Asphalt, Inc. and acceptance of the work. A copy of the invoice and the Engineer's Acceptance Report is attached. Reeommendel Motion: Move to accept the work for 2000 Street Crack Sealing and Parking Lot Joint and Crack SeaLing, City Project 0001 (A) and authorize final payment of $3,508.26 to Northwest Asphalt, Inc. of Goodridge, Minnesota. Attachment: Invoice Enginecr's Acceptance Report COUNCIL ACTION: CITY OF COl UMRIA HFI~HTS. MN FINAL PAYMENT 2000 IMPROVEMENT PROJECTS STREET CRACK SEALING AND PARKING LOT JOINT AND CRACK SEALING CITY PROJECT NO. 0001 (A) NORTHWEST ASPHALT MAINTENANCE, INC. RR 2 Box 172 Goodridge, MN 56725 No. Oescril)tion (~u~ntity Unit Unit Price 1 F & I Crock Sealant 41,765 Pound $0.84 TOTAL BID COMPLETED TO DATE MINUS WITHHOLDING MINUS COST TO REMOVE CRACK SEALING RESIDUE FROM VEHICLE MINUS PREVIOUS PAYMENT TOTAL DUE $35,082.60 $35,082.60 $0.00 ($133.07) ($31.441.97) $3,508.26 I hereby certify to the City Council of Columbia Heights that I have been in charge of the CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2000 STREET CRACK SEALING AND PARKING LOT JOINT AND CRACK SEALING CITY PROJECT NUMBER 0001 (A) August 2 1, 2000 TO THE CITY COUNCIL COLITMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Northwest Asphalt MaintenalF~e, Inc. The work consisted of crack sealing streets and joint and crack sealing the newer paricing lots prior to seal coating. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS FINAL CONTRACT APvIOUNT $19,404.00 $15,~7S.60 $ 35,082.60 FINAL WORK APPROVED ALL PRIOR PAYMENTS DEDUCT FOR VEHICLE DAMAGE $ 35,082.60 ($ 31,441.27) ($ 133.07) BALANCE DUE $ 3,508.26 Sincerely, CITY OF COLUMBIA HEIGHTS AGENDA SECTION: NO: ITEM: Approve Expenditures for Property Maintenance Meetin~ of: August 28, 2000 ORIGINATING DEPARTMENT: Community Development BY: Kenneth R. Anderson ~ DATE: August 24, 2000 CITY MANAGER APPROVAL BACKGROUND/ANALYSIS: Staff has secured court approval to perform property maintenance and clean up services at 4931 Jackson SWeet NE. This project will be funded from a PIR account which was created for this work. The initial source of ~mds will be the abatement revolving fund. Final costs will be assessed to the property for repayment by the property owner. The estimated costs for this work are as follows: Servicemaster (4 people @ $40/hour/person) Materials/Supplies Menards - Pesticide BFI Citywide Locksmith Camera, Film Developing, Lodging, Mist. $13,420.00 maximum $ 200.00 $ 13.28 $3,000.00 $ 100.00 $1.200.00 Total $17,933.28 The estimated costs above, including the labor rate, must also include sales tax. This property maintenance and clean up work may take as long as ten days to complete and was commenced on August 23, 2000. However, we anticipate the majority of the work to be completed on August 29, 2000. RECOMMENDATION: Staff recommends City Council authorization to proceed with said work and to approve funding in the mount not to exceed $17,933.28 plus tax. RECOMMENDED MOTION: Move to authorize up to $17,933.28 plus tax for property maintenance, clean up, and associated costs at 4931 Jackson Street NE. with funding from PIR 415-500154000. Attachment: Servicemaster bid sheet COUNCIL ACTION: H:\Consent2000X4931 Jackson Approval of Funds 08,'(;~9,,1~ 14:00 SERUICE MASTER & SUPERIOR CONST ~ 763 3671 N0.~42 ~01 SerViCeMASTER. TELlSPHONE 7~ ~ - 3~ 7 v FAX NUMBER '*70(:, --. '~¢ 71 Phone (612} 424.4100 COMMENTS FtE,f-.6 , .5 Fr4. o.o,s~b f ,./,f~C.,uJLt oO LNI~ 6f& / S; CITY COUNCIL LETTER Meeting of: September 11, 2000 AGENDA SECTION: NO: H-A- o ITEM: NO: Establish Hearing Dates License Revocation, Rental Properties ORIGINATING DEPARTMENT: Fire BY: Dana Alexon DATE: August 23, 2000 CITY MANAGER APPROVAL DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Michel Johnson ............................. 49194921 Jackson St 2. Myrna Bourcy ............................... 1132 40ta Avenue RECOMMENDED MOTION: Move to Establish a Hearing Date of September 11, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Michael Johnson at 4919-4921 Jackson Street NE. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 11, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Myrna Bourey at 1132 40m Avenue NE. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 28, 2000 AGENDA SECTION: NO: ITEM: License Agenda NO: ORIGINATING DEPT.: ~ License Department BY: Kathryn Pepin DATE: August 25, 2000 CITY MANAGER APPROVAL BACKgROUnD/ANALYSIS Attached is the business license agenda for the August 28, 2000 City Council meeting. The applications for Contractors are new applicants and are recommended for approval. At the top of the license agenda you will notice a phrase stating "*Signed Waiver Form Accompanied Application '[ This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RIC088~IND~DMOTION: Move to approve the items as listed on the business license agenda for August 28, 2000. COUNCIL ACTION: TO CITY COUNCIL August 28, 2000 *Signed Waive Form Accompanied Application 2066 BUSINESS LICENSE A6ENDA APPROVE) BY COlTRACTORS ADDRESS FEES BUILDING OFFICIAL *Landsculpt, Inc. *Minnesota Rusco *North Anoka Plumbing *Security Fence & Const. *Skarda Plumbing 1409 Holdridge Terrace 5558 Smetana Drive 22590 Rum River Blvd. N.W. 4831 Washington St. N.E. 510 Michigan St. ;50.00 50.00 50.00 50.00 50.00 licenm.ag BRC FINANCIAL. SY,STEi:M 08/24/2000 .1.1:27: F:'UND F;:IE(.';AF:': F:'UND DE".,c.~CF~ I PT I ON :l. 0:1. 201. 202 203 204 205 2:1.2 2.1.3 235 240 250 265 276 278 401 402 415 431 60:1. 602 6()3 604 609 70:1. 71'..:0 884 887 GENE:RAL. COMMUN :[ TY DI.-'_VFZI_OF:'MIE'.N T F'UND RNOI{A COUNTY CDBG F'~RKMIIEW VZI_I_A NORTI~ EC(:)N(:)M :1: C DEVEL. OPMENT AUTH SIEC 'r I ON 8 STATE'. AID MAINTE:NANC:E: F'ARKVIEW VI!_.I_A ,SOLYrI'~ RE:NTAL. I"IOLJ,c:~ :1: NG L_ I BRARY COL. HGHTS AFTE:R SCHOOl... E:NRI CONF" I SCATF::D/F:OI"d=I.::: I TED F"I=(OF' L.O[:AL. L..AW E:NFORCE BL..K GRANI' JUVENIL..I.:: JUSTICE GRANT CAP .1: TAI... I MF'F~OVE:ME:NTS STATE-Z AID CONST!~UCTION CAP I TAL. ]: MPROVE:ME:NI' -' F' I R CAF' EQLJ:I:F' RIEZPL. ACE--GIE:NIE".I'"(AI... WATER LJT]:L. ITY SEWER UTIL..ITY RE:F'LJ<,i;E F'LJND STORM SEWER UT :[L :[ TY I... I CIE'.NTI:(AL. GARAGIF DATA F:'ROCEc,3S ]: NG CONrI~.I:BUTIED F'ROJIFC, TS-F~FC ]: NSURANCE li:".SCROW FI...E.".X BE:NEF']:T TF~U<,iR' F:'UND T(]I'AI.. AI...I_ F'UNDS BANK Rlii:CAF:': BANI< NAME: BAN I< CHE:C K I NG ACCOUNT TOTAL ALL_ BANKS Check Nistory D ]: SBLIR.c~E:ME:IqTS 59,630 .. 52 578 .. 7.1. 272.55 11.1. :,915,,47 .1. ,017.44 .1. 9,997.89 486.63 11,23'1.. 03 320.02 7 .., 221 ,, 36 .1...920.16 909.10 46.. 75 :L7.60 11 .. 743.80 :';72 ,, 00 65 :, ~78.62 54,883 ,, 00 88,777.35 54,520., 72 203,743.,06 3.1.. 63 187,589.38 .1.8, .1.6.1. ,, .1.8 296.67 .1. 96.29 2,843.05 202,167 .. 03 i, 310.00 I, 108,179 ,, 0 .1. D I SBtJRSE:ME:NTS '1. , 108 :, '1.79 ,. 01 .1., 108, .1.79,,01 BRC F;:[NANC;IAL.. SYSTE:M CI"f'Y OF COI_LJMBIA FIE:]:GHTS 08/24/2000 :1. 1 GI...5401'>--V06.27 F:'AGE I C he c k I..I i s '[<.'> ry 8/28/00 C:OUNCI L.. ME:E:T I NG BANK VE:NDO!~ CHIECI< I'-ItJMBIE:I'~ AMC)tJNT BAN K CHIEC K :1: I,IG ACCC)UI'I'T L. AblD TI'1~L.E: INC: AL.'T'EENBRI..JN/I'~ I (.:;I"IAI:;~D A'T' & T CENBLJME:R L.E:ASE: BED I/TEI:;~ESA BEI_.L.]80Y BAR 8LJPF'L.Y BEL. I_.BOY C;C)F;~F'C)I:~AT ]: ON CAME'AN I N I/L. AURA CH I SAGO L.A KE:S D I STI;-: I BUT I C :1: T Y W :[ I) E:W ]: bl I) 0 W 8 E R V ]: [; E: COCA-"COL. A BOTTL. :1: NG M ]: DWE E':AST SIDE: BE:VE:RAGE CO I~!:HR I TT/THE:.RIF_'SA F'C)SS.'E:L. MAN/TONY GE:NUINE F'AI-;:TS/NAF'A ALJTC) GI..J.:.:NWC)C)D I NGL..E:WOO]D GRIGGS'--'COOF'ER & CO I'-ICD'IENSTE: INS :[ NC HYDEMAN/JOANN JIENSEt,I/R I TA JOI'~NSON BROS. L:[QUOR CO. JC~HNSON F'APE:R & SUF'F:'L.Y C KLJlE::'!"HEF( D :[ST. CO ,, I...li!:F:',t=;CH/D I ANE: MAF(K VII DIST. MliE:'T'RC) I--IR.A PO M .'{: I...I_EI-~ FF_'I~Fd:Z l RA/M I CHIEI_L.E M]: L.L. EF::/BAI:~BARA E M :1: I'-INEGASCO MN ]DE:F:'T C)F' RE:VENUE i',1 S F' NC)RTH S'T'AR ICE: F:'IETTY CASI'4 .... GAI'"(Y BF~AATE H.olII...L. IF:'S W:I:NE: & SPIRTS F:' I NNACI...E D I STR F:'I... UN KE:TT ' ,S., :1: NC F:'F;:IOI;~ WINE C. RJAI..:[TY WINE: & SPIF;,'ITS F;~OI...F K/MARY VE:R t ZON W :1: RE:L.E:8,S W :[ NE: COMF:'ANY/THE W ]: NE: ME:F~CHANTS ACTIVI.:: ARTS BE:I...L.I'~CIY BAR SLJPF'L..Y BI!.:.I...I...BOY CORF'OF,:A T I ON B:I: F'F:' ' S :, :1: NC. BF;:AY/L. I Z CAMP t,dAUB.'--C.}-"'JEEG 87834 54,328.8:1. 87835 50.00 87836 47 .. 82 87837 :1. 00 ,. 00 87838 390 ,. 29 87839 2,91:1. ,, 63 87840 15.00 8784]. 341 ,. 55 87842 15.98 87843 647.00 87844 17,489.55 87845 25 .. 00 87846 41.84 87847 243 ,. 43 87848 27 ,, 80 87849 848 ,, 10 87850 1,639.50 87851 225 ,, 39 87852 50.00 87853 12,832 ,, 02 87854 392.11 87855 ~.2,542 ,. 85 87856 25 ,. 00 87857 5,593.32 87858 4,230.30 87859 349 ,, 00 87860 104.24 87861 51 ,, 31 87862 10,042 ,, 00 87863 12,168 ,, 51 87864 336 ,, O0 87865 70,17 87866 2,228.03 87867 68., 75 87868 21 ,, 30 87870 6,065.38 87871 48.50 87872 144.36 87873 68 ,, 00 87874 70.89 87875 15 ,, 95 87876 169.40 87877 4,439 ,. 90 87878 70.26 87879 :1. 8.09 87880 132 ,, 50 BRC FINANCIAL. SYSTEM CITY C]I= COL.UMBIA I"Ili[IGHTS 08/24/2000 11 GL. 540R-'V06.27 F'AGE 2 [;l'~eck Fitstory 8/28/00 COL]NC, IL.. MEETING BANI< VENDOR CFIEZC;K NUMBER AMOUNT BAN I< [;Hli:".C K :1: NG ACCOI..JI,I 'l' C I"1R I S T E: N S E N / R I C I"1A R D COL. I._ I N,-..~/JI.-ZRI:'.MY I::~1[:.11',1I) :[ FF"/L..[.IRRA I NE: CONVI-_'I~GL"'_NT COMIqUN IC:.A'T' :ION DAVES SF:'C]I:~T SHE)F:' E':DL..UND/DOt~ INDA F:'I...OYD TOTAL. ,Sli!I,'UR 1' TY GIKNtJ INF F'ARTS/NAF'A AtJTO HAF:'C FI(:)US :[ NG CH[) ICE: VC]UC HUSSA I N I/[.']RACI.:: :1: I<ON OFF:' ICE: ,c.~[)L. UT I C]N JONNSON BROS. I_:[QUOF~ C,O. KLJE:THE:R D:I:ST,, C,'O,, L_ANDWIK!'J!~/KI~i:I...I._Y L..AWRENCE:/C; J MAF;,'K V:I: I D:I:ST. M :1: i... 1.. A R E: !... E: V A T 0 R S E: R V I C E M I IqNli.".GASCO M 0 E: t.. L. E: R / K A R E: N N S F' Nlii:W F:'OGE:Y F'OL..L.. t ES N[]I~TI'4 STAF;,' ICE Iq[)RI'FIE:RN A:I.'F~ OF:'F:'I CE D!'."]F'OT OWE N S / S C 0 T 1' F:'E:I~F"[]I~MANCE OF"F I (:;lii: F'AF'ii'.".I;,' F'ETTY CASH .... KARE:N MOEI..I... F:'r::".TTY CASH ..- MARY DtJODAL.. I::'I..IIL..L..:[F:'<,i~ WINE: & 8P]:F~TS H~IOR WINE [-)UAL. ITY WINE & 8F:'IRII'S QUEST CANOES S :1: GNATUI:~E C'ONCEPI'S I N[; SNYDF_'I~/JUST I N SWANSON/BARBARA tJ S WEST COI~MUNICAI"IONS W I I..L.F:'RE:CHT/C 1' ND I AI"'F-'INII"Y F'I...tJS r'IE:DliKI~AL.. CR AFSC;ME: DI.:::LTA DENTAl.. F:':I:RST C'[]MMLJI,III'Y C;RE:I)]:I' U ]:C'MA I~ETIREMENT TRUST 45 MED I CA SE-:N I 01:~ MN CI-~IL..D SUF'F:'ORT I::'AYI~I~[NT I'q(:,'I::'E..ZF~S GROLJF' L. IF'E: INS NOF~Wli-ZST BANI< - F:'AYI~OL..L.. A ORCFIAF~D TRLJST COMF'ANY 8788 :L 136.00 87882 2,9:1.6 ,. 64 87883 .1..1...00 87884 49 ,, 82 87885 .1. 44.41 87886 670., 57 87887 262.33 87888 83.92 87889 4,912.70 87890 3, .1.28 .. 71 87891 20.06 87892 7,102 ,, :1.2 87893 7,146.95 87894 15.00 87895 14.85 87896 1,209 .. 62 87897 90, :1.05.00 87898 I , 326.91 87899 51.88 87900 :L4,256,49 87901 58.50 87902 179 .. 68 87903 361.74 87904 6 .. 35 87905 650.00 87906 5.1.2.64 87907 99.09 87908 :1. :L3.93 87909 509.44 87910 283.97 87911 3,813.53 87912 240.00 87913 558.36 87914 4 .. 01 87915 6,577. :1.8 87916 :1., 385.51 87917 1,119.68 S 791 S 350 ,. 00 87919 986.23 87920 4,292 ,, 80 87921 I, 910.00 87922 10,485.80 87923 52.90 87924 808.16 87925 294.00 87926 1. 47,648 .. 07 87927 6,337.20 BRC FINANCIAL. SYSTEM 08/24/2000 11 Chec:k Flistc~ry 8/28/00 COLJNC I I... MIEIET I NG CITY 01:'" CO!...LJMBIA I"Ili'":I:GHT,S GL540F~--V06.27 F:'AGE 3 BANI< VENDOR C;FIE:CK NUMBE:R AMEX..II,IT BAN K CHIEC K I NG ACCOUNT F:'E:I:;~A RAMSDEL. I_ SCHOI_.ARSHIF' F'UN STANDAF;,']D INSURANCE:: COMF'A LIN:[ON 49 UN I 'FED WAY W:I: DIEI-"AI~TMI-'NT OF" ACE: HARI)WARE: ADAM ' 8 F'EST CONTI~(OI..., :[ NC AI...I... 8A:I:NTS BRAND DI,c31'R:I:B AMARU I/AGNf:ZS AME:R I CAN F'AYROLI... A,S,c.~OC I A Al'lli:.'l~ I F'I~ I AI'IOKA CC)UNTY HIGFIWAY DEEI::' ANOKA CTY '- CENTRAl... COMM ASF'E:N M:I:I...t...S., :[NC:, BAKER & TAYL. OI~ BAI<E:R & TAYI...OR E:NTEI:~TAIN I.~AI:~NA GUZY & 8TIEf'T~IEIq I...TD BASIC FUN BATTER :[ ES F'LUS BATTERY CITY INC BAUEI;,' BUIL. T T:[I"(E & BATTlE BI::' I/WC)C)DL.A KE 8AN I TARY SE I.~:I:I::T' ' S, :[NC, B :1: TUM I NOUS RC)ADWAY,c3, I NC BI...UE RIBBON CHEM""DRY BOO KME:N I NC:/THE BOYER TRUC KS BI:;-'OC:K WH:I:TE: CC),, BI:;,'OWN I NG--'-F'E:RR :1: S I NDUS TR I BI"(YAN ROC, K F'RODUCTB, :[NC BU I I..D I NG F'ASTENE:RS BLJI~SCI"t/I"'t~IED IEI~ :[ C K CIE:NTRAL. ,STORE:,c.~ CH I SAGO I_A KF_"S D I S 'rl~ :[ BU '!' :[ C:OCA-CC)I...A BOTTI.. I NG M I DWE COMF'U 'I'EF( I ZED I-'I...EET ANAI...Y CONNE..'.L.I...Y I NDUSTR I AL. E:I...I.E:C CONSTI;zUCT :[ ON BUI...I_E:T :[ N C:RE:ST VIEW I...UI'!-IERAN HOMlii: CYS UN :1: F'ORMS DAN KA OF.'F:'I:' I C'E: I MAGI NG CO D A N K 0 E: M E: R G E N C Y E Q U I P M E N DAY -T I ME".R8, I NC, DCI INDU,STI:~IES I...TD 87928 24,005 .. 66 87929 53 .. 25 87930 841.44 8793.1. 609., 00 87932 47.00 87933 :1.09,77 87934 269 ,, 86 87935 66.56 87936 481.10 87937 75.00 87938 155.00 87939 64 ,, 62 87940 60.00 8794.1. 720 .. 00 87942 I, 577.00 87943 3,575., 67 87944 469.55 87945 .1.9,560 ,, 75 87946 274.40 87947 3.1.. 93 87948 73.95 87949 797.15 87950 203,566..1.3 8795.1. I, 140,,86 87952 9,607..1.4 87953 69.22 87954 1:1. 1.66 87955 54,883 .. 00 87956 240..1.6 87957 48.70 87958 720.98 87959 930.96 87960 33.33 87961 15.00 87962 9.37 87963 2, .1.30 .. :1.3 87964 825.79 87965 10 ,, 650 ,, 00 87966 497.06 87967 372 ,, 00 87968 20,318.09 87969 66 .. 54 87970 27.00 87971 364.82 87972 2,779.23 87973 40 .. 98 87974 355.80 BFZC F'II'!ANCIAL.. SYSTEM 08/24/2000 :1. :1. Chec:k History 8/28/00 COLJNCII... ME:IETIN(.] CITY 01"' COL.UMBIA I-~IEIG!'~'TS GL540R-'V06.27 PAGE 4 BAblI( VEEND[)R [;HECK NUMBER AM[]UNT BAN I( [;HIEC K I I,IG ACCOUI,IT I)EEMC[) DIAMOND VOGIEt... I"'AltqTS DISCOUNT AUDI[) INC DON 'S CAI:: WASHES DI:)LJGS I'V & AF:'PL. IANCIE DLJ AI_I_ SIEI~VICIE CONTRACTO D2 SERVICEES ]:N[~ IEAGI..IE WINIE COI~F'ANY lEAST SIDE BEZVERAGIE CO tEXTRIEME BEVIEI~AGIE F:'I..EX [X]MI::'EZNSAT I ON, I NC F:'RANZ I~IEF'I~(], IN(] G & K SE]:~V]ZCEZS GAI_!E G!~OUF'/THIE [~ENU I NE PARTS/NAPA AUTO O I LBERT MIECHAN I CAI.. ['I[]PFIEiR STATEZ ONE>-[3AI_I_ IN [~RIEIEIqlEI~ F'ASTUI:~IES GR I GGS-C[X]F:'ER & CO i-~AF:'F'IEI... DBA F'I_.ANS I GHT/JIEI~ I-IARVEZST PAINT I"IOHIENS'EIE INS INC HOME: DE:F:'[]'T' ~2802 I'~OUCHIEN BINDElaY I...TD HUDS(:]N ~F:'S IKON OFF:ZCI~ SOL_UTION' I I,IS"f'Y PR I NTS :1: NI' ' I... ~SSOC 01:: F:' I I:~!E CH I E I Ni' E RS 'f' ~1' E: DE: "f' R[] ]: T D Z IESE: :I:F:'C F'RINTZNG ]:'T'L. P~I'CFI COMF:'~NY JOFINSON BROS. L. ]: QLJOI:~ CO. K & S I~NGR~VZNG K MART KE:NNE:DY & G!~VEN KIJE:TFtEF~ DIST,. CO. !..IBR~RY VIDEO CO~F'~NY I...[:]~DER/F~E:BE:CC~ M~CO M~C [Z~UE:E:N E:QLJIF'ME:NI' CO. ~RK VII DZBT. M~RUD~S F:'R 3: NT I NO MEDTI~[]N I C PHYS I 0 CONTI~OI... MENARDS C~SFI~J~Y L. LJMBE:R-'F' ~E1'RO ~IEL..DZNG SLJF:'F:'I...Y MIETROC~I...L. - ~TT ~E:SS~G:I:N 87975 18.09 87976 595 ,. 23 87977 854. O0 87978 958 ,, 50 87979 5.77 87980 :1., 76:!... 05 8798 :L 262.87 87982 228.38 87983 21 , 308.35 87984 384., 00 87985 120.75 87986 53.32 87987 337.94 87988 513.46 87989 97.70 87990 :L, 813.47 8799:L :1. 58.40 87992 :L 59.76 87993 5,707.66 87994 4,756.25 87995 2:L9.00 87996 7,35 :L. 35 87997 142.47 87998 :L 28.55 87999 116.88 88000 :L 08.42 88001 484.43 88002 120 ,. 00 88003 633.26 88004 339.06 88005 3:L 5 ,, 70 88006 35 ,. 00 88007 9,941.80 88008 51 ,. 84 88009 89.53 88010 982 ,, 44 88011 27,526.70 88012 445.88 880 :L 3 35.00 88014 552 ,. 50 88015 I, 198.72 88016 10,128. :L3 88017 45.80 88018 168 ,. 00 88019 459.50 88020 26 .. 63 88021 66.55 BRC FINANCIAL SYSTF_:M 08/24/2000 .1. 1 Check History 8/28/00 COUNCIL MF1ET ING CITY OF COI...tJI~BIA I..IIEIGHTS GL. 540R-"V06.27 PAGE 5 B A bl I( V E N D 0 R CHECK NUMBER AMOUNT BAN K (;;I--Ilii;(] K I NG ACCC)UNT ME:TRC)F:'OI...ITAN COLJNCIL WA,c.-~ M :[ D .-..IqOI~'FI-41ERN E:I_IZC:TR I C M :t: DWAY F:'C]RD MIDWI.:.:ST I...OCK & SAFT.-.': MI DWE:ST TAF:'E: M I I_L..AR I-'.'.L.I~:VATOR SEERV ICE M :1: NNEAF"OL. 1' S F:' I NANC:E: DE:F:'T M I NNEAF'OI_ I S C)XYGE:N CO ,, M:I:NNE".SC)TA CC~LJNTY ATI'ORNE: NA '1" :r. C)NAL.. F I RE F'I~OTL=.':C'F :[ ON Nlii:WMAN S I GNS NOI-'(TH STAR ICE 1t 0 R T F-I E i: A S T E: R NYSTROM F'UBL. I SH I NG COMF'A C)F:'F ICE: DEEPOT ORKIN F:'A~F;,'K SUPPLY INC F'ARTS F'L. U8 F:'AUST:[S & F'C SOL_LiT IONS F'E:F'S I -.CC)I...A-'7 LJF' F'HILLIF'S WINE: & 8F.'IRT8 F:'F;,'IOR WINE: F'ROFZX - WOL_F CAME:RA RA I NBOW TF~E:E: [;ARE: RAF'IT PI~INTING '-- FF(IDt...I!'"Y F~Iii:I...IABL. E'"- RACING SLJF'PL.Y I R t.J I.::: T T I M A N N / R 0 B E'" R T Stii:ARS C.'.C)MME:RC; .1: AL.. ONE: SI-4:I:NY ME:TAL. S IN(: SROGA ' S ALJTOMOT ]: VE: SE:RV ]: STANWAY EXCAVAT I NG STRE: I CHlii:F~ GUN ' S I NC/DON ,<E;t. JN F'UBL.. ]: CAT I ON 'r lie C H I F A X B U S I N E: S S S Y ,S T E: M TE:SBMAN C(] T:I:---.ZACK CONCRE:TE: :, INC TCIXAI...I.=:I~T, IN(], TF;,'U("-;RE:E:N CHE:ML. AWN TUBBS/MARSHA TWIN CITY GARAGE: DOC)R CO UN I F'OI~MS UNL.. I M I 'rlii:D :1: NC VE:R I ZON W I F~E:I...E:,SS V :[ DEi:O lay CYCL.. I NG W ]: NE: ME:RCHAI-IT,<i~ W:t:F'IEI~8 & WIF'I.:E8 :[NC WW GRA I NGlii:R 88022 52,552 .. 00 88023 .1. :, 294 ,, 50 88024 80 ,, :L 2 88025 35 ,, 00 88026 222 ,, 85 88027 .1.25 ,, 00 88028 77,778 ,, 94 88029 52.34 88030 785.0:1. 88031 115 ,, 00 88032 758 ,, 82 88033 :!., 03 .1.., 08 88034 72.00 88035 4,930 ,, 99 88036 3.1. 1. :L6 88037 48 .. 40 88038 100.44 88039 363 .. 07 88040 113.45 88041 552.00 88042 445.38 88043 3,439.9:1. 88044 679.33 88045 36 .. 68 88046 123.54 88047 .1. 6 ,, 93 88048 884 ,, 96 88049 35,00 88050 I , 025 ,, 20 88051 :1. 8 ,, 40 88052 55.00 88053 320 ,, 00 88054 80.62 88055 249 ,, 20 88056 99.59 88057 1,714.25 88058 11,442. .1.8 88059 368 .. 00 88060 884.8:1. 88061 26.89 88062 186.38 88063 600.00 88064 717.28 88065 429..1. 5 88066 369.76 88067 78.28 88068 :L 28.72 BRC FII'IANC,:I:AI... ,c~Y,STIEM 08/24/2000 1 :L B A hi I< VE hi I)C)R BAI'i I< C:HIEC' I< I I'IG ACCOUI'I'T' Z ]1EC~I...EEF:: ]1NC Check F-I:i..~tc~ry 8/28/00 CCIUI,IC :[ I... I~IEIE'F I NG C :1: TY (31= CO!...UMB :E A HIE :E (31"1 'T'S GL. 54OF;:""V06 ,, 27 F:'AC'.~E 6 CHE:C I< NLJMBI.'ZF;: AMOUN'IF 88069 1, :t50.20 :1. ;, 108 ;, :1. 79 ,. 0:1. *** CITY COUNCIL LETTER Meeting of August 28. 2000 AGENDA SECTION: NO: ORIGINATING DEPARTMENT: Fire ITEM: Close Hearing BY: Dana Alexon Rental License Revocation NO: DATE: August 28, 2000 CITY MANAGER APPROVAL The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against James Lupient regarding rental property at 3839 Hart B!vd for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June 12, 2000. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code and paid all fees and penalties. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Hold by James Lupient Regarding Rental Property at 3839 Hart Blvd in that the Property is in Compliance with the HoEing Maintenance Code. COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Meeting of: August 28, 2000 AGENDA SECTION: Public Hearings No: b ITEM: Emergency Ordinance - 1418, Extend Moratorium on Telecommunication Towers BY: Tim Johnson '~'ff' DATE: August 16, 2000 CITY MANAGER APPROVAL BY: ~/d--~ ISSUE STA.TE~: Request to extend Moratorium on Telecommunication Towers and Antennae for 90 days from September 7, 2000 through and including December 7, 2000. BACKGROUN]D/ANA~YSIS: On May 18, 2000 the Telecommunications Commission reviewed the Telecommunications Towers/Antennae section of the draft Zoning Ordinance to provide comments to the Planning and Zoning Commission and City Council. Since this time, legal consultant Steve Guzzetta has reviewed and prepared a Draft Telecommunication Tower Siting Ordinance for compliance with all state and federal regulations. Staff is now reviewing the proposed Draft Ordinance in anticipation of future adoption. The timeline for adoption is expected to be October/November 2000. The ordinance will require review by the Telecommunications Commission, the Planning and Zoning Commission, and two readings by the City Council. If a work session is necessary for Planning Commission members, the timeline could be extended further. The City Council will review the moratorium extension on August 21, 2000, and as such will be voted on August 28, 2000. The Telecommunications Commission had recommended the extension for commercial towers only. The draft Ordinance has not been changed to limit the moratorium only to commercial towers/antennae and thus will apply to all towers/antennae. This is being adopted as an Emergency Ordinance effective September 7, 2000 which is the date the existing moratorium is scheduled to lapse. The proposed Emergency Ordinance will continue the moratorium without interruption. When the Telecomrnunication Ordinance is eventually adopted, the ordinance language should allow for the moratorium to lapse. RECOMMENDATION: Community Development staff is recommending the City Council consider extending the moratorium for a period of 90 days for installations of towers, wireless telecommunications facilities, antennae, or dishes. RECOM1WtNDED MOTION: Move to waive the reading of Emergency Ordinance 1418, Litere being ample copies available to the public. RECOMIV~NDED MOTION: Move to approve Emergency Ordinance 1418, Being an Emergency Ordinance of the Columbia Heights City Council for a 90 day extension of the moratorium on the placement, construction, and modification of towers and wireless telecommunications facilities within the City of Columbia Heights. Attachments: Resolution 2000-04; Moratorium Extension of Emergency Ordinance 1414 (2''a Reading); Emergency Ordinance 1418 COUNCIL ACTION: H:\Tim's FilesXMiscXExt~Moratorium3 EMERGENCY ORDINANCE 1418 BEING AN ORDINANCE OF THE COLUMBIA HEIGHTS CITY COUNCIL FOR A 90 DAY EXTENSION OF THE MORATORIUM ON THE PLACEMENT, CONSTRUCTION, AND MODIFICATION OF TOWER~ AND WIRELESS TELECOMMUNICATIONS FACILITIES WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does Ordain: Section 1: WHEREAS, on February 8, 1996, Congress enacted the Federal Telecommunications Act of 1996, P.L. No. 104-104, to deregulate the telecommunications industry, providing a more competitive environment for wired and wireless telecommunication services in the United States; and, WHEREAS, increased competition in the market for wireless telecommunications services may create an increased demand for antenna sites on towers and other antenna support structures necessary for providing wireless service via existing and new technologies; and WIIEREAS; the Telecommunica~ous Act of 1996 preserves the authority of the City to regulate the placement, construction, and modification of towers, antenna support structures, and wireless telecommunications facffifies in order to protect the health, safety, and welfare of the public; and, WHEREAS, the Columbia Heights Zoning Ordinance currently allows public utility structures as a Conditional Use Permit in every zoning district within the City except for the I-2, Industrial District which does not allow public utility structures; and, WHEREAS, the City Council determines it is necessary to complete the Comprehensive Plan update and the rewrite of the Columbia Heights Zoning Ordinance and conduct further research and analysis as to appropriate zoning and performance standards for towers and wireless telecommunications facilities within the City. Section 2: NOW, THEREFORE BE IT RESOLVED THAT in an effort to pro~ect the health, safety, and welfare of the public the Columbia Heights City Council hereby imposes a 90 day extension to the moratorium on the placement comtruction, and modification of towers and wireless telecommunica~ons facilities within the City of Columbia Heights, with said moratorium commencing and effective September 7, 2000 through and including December 7, 2000 and recognizing said moratorium will effect only those applications for the placement, cousffuction, and modification of towers and wireless telecommunications facilities submitted to the City after the date of adoption of this ordinance. Section 3: This Ordinance shall be in full force and effect from and after September 7, 2000 and extending through and including December 7, 2000. Offered by: Seconded by: Roll CaB: Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Peterson Tim's File\Ord l418Ext. Towen Moratorium , Tim Johnson - 2000-04 tower mor.wpd Page 1 RgSOI .UTION 200004 BRING A RESOLUTION OF TI~ COLU?vtBIA ngIGHTS CITY COUNCIL IMPOSING A SIX MONTH MORATORIUM ON THE PLACEMENT, CONSTRUCTION, AND MODIFICATION OF TOWERS AND WIRELESS TELECOMMUNICATIONS FACILITIES WITraN THE CITY OF COLUMBIA HEIGHTS WHEREAS, on Febnutty 8, 1996, Congress enacted the Federal Telecommunications Act of 1996, P.L. No; 104-104, to dereguhte the telecommnnications industry,providing a more competitive environment for wired and wireless telecommunication services in the United States; and, WHgREAS, increased competition in the met for wireless te]ecommunications services may create an increased demand for antenna sites on towers and other antenna support slructures necessary for providing wireless service via existing and new technologies; qnd_; WHEREAS, the Telecommunications Act of 1996 preserves the authority of the City to regulate the placement, construction, and modification of towers, antenna support structures, and wireless telecommunications facilities, in order to protect the health, safety, and welfare of the public; and, WHEREAS, the Columbia Heights Zoning Ordinance currendy allows public utility structures as a Conditional Use Permit in every zoning district within the City except for the I-2, Industrial Diswict which does not allow public utility structures; and, WHEREAS, the City Council determines it is necessary to complete the Comprehensive Plan update and the rewrite of the Columbia Heights Zoning Ordinance and conduct further research and annb/sis as to apFoptiate zoning and performance standards for towers and wireless telecotnmunications facilities w~thin the City. NOW, THEREFORE BE rT RESOLVED THAT in an effort to protect the health, safety, and welfare of the public the Colmnbia Heights City Counc~ hereby imposes a six month montorium on the placement, construction, and modification of towm end wireless teleconnunications facilities within the City of Columbia Heights, with said moratorium comme~ing and effective the date of adoption of this resohflon, and reco,m,i=ing said moratorium will effect only those applications for the phcement, construction, and modification of towers and wireless telecommunications facilities submitted to the City after the date of adoption of this resolution. Passed tim 10a day of January, 2000 Offered by: Szurek Second~ by: Jolly Roll Call: All ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk EMERGENCY ORDINANCE 1414 BEING AN ORDINANCE OF ~ COLUMBIA n~-IGHTS CITY COUNCIL FOR A 60 DAY EXTENSION OF ~ MORATORIUM ON TnF. PLACEbiENT, CONSTRUCTION, AND MODIFICATION OF TOWERS AND WIRELESS TELECOMMUNICATIONS FACILITIES WITHIN TnF. CITY OF COLUMBIA !IEIG!~S The City of Columbia Heights does Ordain: Section 1: WlIEREAS, on Febrmry 8, 1996, Congreu enacted the Fedrail Telecommunications AC't of 1996, P.L. No. 104-104, to deregulate the telecommunicat/ons ~ndustry, prov/ding a more competitive environment for wired and wireless telecommunica~on m~ces in the United States; and. Ws~REAS, inor,-_sed competition in the market for wireless telecommunications services may create an increued demand for antenna sites on towers and other antenna support siructures necessary for provid/ng wireless service via existing and new technologies; and WRF. REAS; the Telecommunications Act of 1996 iresexes the authority of the City to regulate the placffaent, r~msirucfion, and modification oftowe~ antmma support slructures, and wireless telecommunications facfiities in order to pm~ the health, safety, and welfare ofthe public; and. W!~REAS, the Colmnbia Heights Zoning Ordinance currently allows public utility structures as a Conditional Use Permit in every zoning district within the City except for the I-2, Industrial District which does not allow public utility structures; and, . WBEREAS, the City Council determines it is necessary to complete the Comprehensive Plan update and the rewrite of the Columbia Heights Zoning Ordimmce and conduct further research and analysis as to appropriate zoning and performance standards for towers and wireless telecommunications facilities within the City. Section 2: NOW, T!IEREFO RE BE IT RESOLVED THAT in an effort to protect the health, safety, and welfare of the pulte the Cohsmbia Heights City Courteft hmz~/reposes a 60 day extexm/on to the morato~ ~tma on the placement, consreaction, and modification of towers and wireless telecommuriications facilities within the City of Columbia Heights, with said moratorium commencing and effective July 10, 2000 through and including September 7, 2000 and recognizing said moratorium will effect only those applications for the placement, construction, and modification of towas-and wireless telecorrammications facilities submitted to the City after the date of adoption of this ordinance. Section 3: This Ordinance shall be in full force and effect from and si~ July 10, 2000 and extending through and inclulng September 7, 2000. Passed this 26* day of June, 2000 Offered by: Hunter Seco,~kdby: Jolly Roll Call: All ayes Ma Gary L. Peterson CITY OF COLUMBIA HEIGHTS Meeting of: August 28, 2000 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: '] 'C' \ Community Development APPROVAL ITEM: Approve Proposals for Professional BY: KeImeth R. Anderson ~ BY: ffff~/" Services DATE: August 23, 2000 BACKGROUND: The Joint Community Task Force which consists of members of Columbia Heights and Fridley held their second meeting on Thursday, August 10, 2000. The purpose of the meeting was to review and discuss the proposal received by Hoisington Koegler Group, Inc. to provide land use, marketing, and financial consulting services. The Task Force had distributed a request for proposals to approximately twelve firms which specialize primarily in land use consulting services. We received proposals from only one firm. Four firms at'tended the informational meeting held by staff on July 11, 2000. Two of the firms provided written correspondence declining the offer to propose due to existing workload. A third firm thought the proposal was more appropriate for marketing research and analysis versus land use and declined to propose as well. The proposal that was received from HKGI teamed up with a marketing firm from Boston, Massachusetts called Bonz/REA and Ehlers and Associates, a local public financing firm. While the Task Force would have preferred several proposals to consider, they determined the proposal received was responsive to the RFP that was distributed. ANALYSIS: The consultant proposed to complete the major work in four tasks as follows: 1) Understanding existing conditions, 2) Determine/verify City directions, 3) Analyze what it means, and 4) Establish priorities and defining implementation steps. Mark Koegler artended the Task Force meeting and made a presentation regarding their approach to the project. They expressed a great deal of enthusiasm and excitement regarding the prospects of completing this work for thc Task Force. The sham of cost to bc paid by the City of Columbia Heights is a total of $24,132. Of this amount, $18,050 will go to preparation ofa GIS data base and mapping services with the remaining amount payable to HKGI. The Task Force recommcnded that both Cities approve an agreement for consulting services with I-IKGI for a total fee not to exceed $54,500. The City Council has previously approved an appropriation of up to $22,206 for these costs to be paid from Fund 226, and a portion of these funds to be included in the 2001 Budget. This request is for a maximum amount of $24,132 payable from Fund 226. RECOMMENDATION: The Task Force is recommending City Council approval to enter into the referenced Agreement for professional consulting services. RECOMMENDED MOTION: Move to award land use, market, and financial consulting services for the Joint Community Task Force to the Hoisington Kocgler Group, Inc. (HKGI) based upon their qualified, responsible bid in the amount of $6,082.00, with funds to be appropriated from Fund 226, Special Project Revenue; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, which will bc administered by the Fridley HRA. RECOMMENDED MOTION: Move to award the GIS data analysis and mapping services for the Joint Community Task Force to Demographic Technologies, Inc. (DTI) based upon their qualified, responsible bid in the amount of $18,050.00 with funds to be appropriated from Fund 226, Special Project Revenue; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same, which will be administered by the Fridley HRA. Attachments: COUNC I L ~CT I ON: H:M2onscnt2000~provc Proposals for Prof. Services Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. July 20, 2000 Mr. Kenneth Anderson Ms. Barbara Dacy Community Development Department City of Columbia Heights 590 40 Avenue Northeast Columbia Heights, MN 55421 Re: Proposal for Professional Services Dear Mr. Anderson and Ms. Dacy: Hoisington Koegler Group Inc. (HKGi) is pleased to submit this proposal to assist the cities of Columbia Heights and Fridley in analyzing the land use, market and financial implications of the new Medtronic Campus. Medtronic's new facility is one of tl~e most noteworthy projects in the Twin Cities and one that has the potential to have significant impacts. We welcome the opportunity to work with both communities to identify potential impacts and to help manage and shape change in a manner that benefits both cities consistent with overall community planning goals. .. In order to address all of the specialized elements of this project, Hoisington Koegler Group has ~ teamed with Bonz/REA and Ehlers and Associates. HKGi has an established working relationship with both of these firms and personnel from all three firms are familiar with the Fridley/Cotumbia Heights area from current and past projects. HKGi will be the lead firm for this effort serving as the project manager and focusing on required land use planning. Bonz/REA will supply market expertise addressing hospitality, retail, industrial, office and housing uses. Ehlers and Associates will apply their expertise in public finance and fiscal impact analysis. The project team has the capacity to complete the work by the stipulated date of February 2, 2001. The HKGi project team has the capacity to work with the TAC, Joint City Task Force and general public to identify and address issues and opportunities associated with the Medtronic development. Each member of the team brings the experience, creativity, credibility and passion needed to achieve a successful outcome. We look forward to working with both Columbia Heights and Fridley on this important project. Sincerely, R. Mark Koegler, RLA President RMK:dbm Enclosures 123 North Third Street. Suite t00, Minneapolis. MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 The Hoisington Koegler Group Project Team includes Bonz/REA and Ehl~'s &Associates. HKGi is the lead firm and will be responsible for the contractual and day to day management of the project. The HKGi team is multi-disciplined providing all the services required for the successful completion of the Medtron ic Analysis. Background and Qualifications The ~eam brings the following credentials to this project: The HKGi Team is uniquely qualified to assist the Ci~'in preparing an analysis of the impacts of the Medtronic campus for the following reasons: · We have extensive experience in land planning market analysis and public finance/fiscal impact analysis. · We are familiar with Fridley and Columbia Heigh~ from past planning and public finance projects. · We are familiar with the impacts of major projects in the Twin Cities - both HKGi and Ehlers and Associates had roles in examining the potential Best Buy Corporate Headquarters relocation to Hopkins and are now working with the City of Richfield, the selected site. · We are familiar with the impacts of major projects on a national level - Bonz/REA has completed similar projects across the country. · The HKGi Team has an established working relationship. · We have worked with both Demographics Technologies, Inc. and PlanSight on past projects. · We are famil jar with the impacts of planned regional facilities on the project area. HKGi is currently completing !and use planning for the station sites along the Northstar Commuter Rail Corridor including the City of Fridley. ~ We have a reputation for excellence in working with the public. : The following is a brief overview of each of the Team members: Hoisington Koegler Group Inc. (H"KGi) A Minnesota firm, Hoisington Koegler Group specializes in comprehensive community planning, redevelopment planning, and urban design. Founded in 1982, HKGi has grown from one to thirteen professionals including two community planners and ten landscape architects and urban designers. Hoisington Koegler Group Inc. I HKGi has established a reputation for excellence in conceptual design, detail design and community, land use and environmental planning, including many corridor, downtown redevelopment and comprehensive planning projects. Critical to the success of each I=IKGi project is the participation of the community. We believe that without the local knowledge that City officials and residents provide, no mount of professional expertise will yield a wholly satisfactory solution. I-IKGi is a leader in the use of a consensus building approach that blends the creativity of the publiC.and decision-makers with the professional design and planning expertise offered by HKGi. Our clients seek our guidance as a result of our ability to resolve conflict. " Bonz/REA Bonz / REA, Inc. provides comprehensive real estate advisory, consulting, and valuation services to a constituency of financial institutions, public agencies, corporations, nonprofit organizations, investors, educational institutions, and developers, in the United States and abroad. The finn operated under the name ofBonz & Company, Inc. from 1990 through 1996 when REA Parmen, Inc. merged with the flrrn, forming Bonz / REA. With an approach that combines sophisticated analytical techniques with practical real estate experience, Bonz/R.EA provide clients with creative and pragmatic solutions to today's complex real estate and valuation problems. The ~rm's broad client base, diverse project experience, wide geographic coverage, and knowledgeable staff enable us a unique perspective in key service areas: feasibility consulting, credit tenant lease transactions, structuring joint public-private development, acquisition and disposition consulting, due diligence analysis, portfolio management, appraisal, expert witness testimony, workout assistance, and negotiating transactions. : Today, real estate ownen., investors, developers, and public agencies continue to face major challenges. In this constantly changing real estate climate, Bonz/REA goal is to draw upon our experience, skill, and creativity to enable Bonz/REA clients to maximize their business objectives. Hoisington Koegler Group Inc. page 2 Ehlen and Associate~ Established in 1955, Ehlers has assisted thousands of clients in the planning and marketing of approximately $4.5 billion of bonds for a wide variety of projects in the Upper Midwest region, with clients in Iowa, Minnesota, Wisconsin, Michigan, Montana, North and South Dakota. In 1985, employees ofEhlers & Associates assumed ownership of the firm through the execution of a employees' stock ownership trust (ESOT). In 1995, Ehlers & Associates and Publicorp merged, setting a new standard for public financial advisory fins. Publicorp, Inc. brought a ten-year history of creative consulting ser~'ices. Publicorp has expertise in the areas of public finance, economic development, housing and governmental relations. In 1999, Ehlers merged with Associated Municipal Consultants, an independent financial advisory firm based in suburban Chicago. HKGi and Ehlers have completed the following projects together: · City ofOttumwa, IA · City of Little Canada · City of Monticello · City of Inver Grove Heights · City of Richfield City of Mound · City of Edina · City of Richfield City of Prior Lake Downtown Development Guide Development Guide for Rice StJ Little Canada Rd. Downtown Development Guide Comprehensive Plan Lyndale Avenue Redevelopment Plan Downtown Revitalization Plan Implementation Strategic Plan Lakes at Lyndale Redevelopment Study Downtown Development Guide Hoisington Koegler Group Inc. page The construction of the new Medtronic Corporate Headquarters presents an unprecedented opportunity for the cities of Fridley and Columbia Heights. The HKGi Project Team's work program has been designed to analyze and provide recommendations on the land use, market and f'mancial implications of this major new developmeaL Beyond simply understanding the likely impacts of this project, this work program is focused on providing beth communities with tools that can be used to plan for change. The construction of Medtronic will facilitate chahge. How can Columbia Heights and Fridley, both individually and cooperatively, use this opportunity for change to advance identified goals? Advancing community goals assumes that some direction has been or will be established. Both Columbia Heights and Fridley have recently updated their comprehensive plans. Both plans focus on community improvement and contain a variety of goal-oriented elements that can be used as a partial basis for the Medtronic analysis. This information needs to be supplemented by direct community input that specifically considers and reacts to the opportunities that Merittonic presents. Therefore, the work program includes public participation elements to gain an understanding of community interest and priorities and to help establish future directions. The work program is based on our understanding of the project to date· It includes four major components that are intended to build a level of common understanding, examine existing and future directions, analyze what it all means and then establish priorities and create an implementation framework. While our current understanding is the basis for this proposal, it can be modified through input from the Task Force and TAG as the process unfolds to ensure that we address the needs and interests of both communities. 1.0 Understand existing conditions... During this initial part of the process, the HKGi team will begin to undershnd the project area and the details of the new Medtronic facility. We will work with the identified GIS consultants to assemble the appropriate base maps and .materials including both demographic and !and use information. The team will review development plans as well as other plans, demographic studies, market studies and other sources of information that may be of value in a background assessment. This portion of the work will include the following tasks: I.I Investigate the forces that influence the planning area including natural forces (topography); man-made Hoisiugton Koegler Group Inc. Work Program page 7 1.2 13 1.4 forces (traffic paRems, utilities, other exiting and planned developments); community forces (history, elements of local culture, general safety concerns, relationship with other community features); market force.s (conditions of housing and commercial uses); financial forces (the resources that ultimately might be used for implementation) and other influences (views, special features, etc.) Assess the project area in terms of image and identity, seeking opportunities to capitalize on elerrl'e, nts that are meaningful to both communities and noting areas that currently detract from positive images. Obtain information related to utilities and other infrastructure to determine constraints posed by those facilities. Collect and review information to build an understanding of the Medtronic business structure. This task set is intended to provide an understanding of Medtronic's business practices and patterns. In gaining the necessary understanding the HKGi Team will interview Medtronic officials and employees, tour Medtronic facilities and the expansion site, and review relevant corporate literature. Key issues for investigation will involve Medtronic's: Clientele Suppliers Service providers Employees - compensation, pro~ies, etc. Operations and requirements at existing locations Problems and needed improvements Operations and requfirements at proposed expansions The team will investigate the existing linkages between Medtronic and 'Ztheir major existing supplier and support service providers in terms of the types of Fins and services provided, the scale of services and supplies provided, their geographic distribution, and any requirements for proximity to existing facilities. We will also analyze the Medtronic workforce by type of employment, demographic Hoisington Koegler Group Inc. II 8 characteristics and geographic distribution within the region. This analysis will involve collection of information from the company, as well as surveys and interviews with Medtronic representatives and officials. Through interviews and data collection, we will also seek to understand anticipated future employment requirements by types of jobs, as well as the anticipated off-site supply and support service requirements that are likely generated by the projected expansion and the proximity .,ryquirements and geographic linkages, if any. For example, will additional or new suppliers be required to service the headquarters needs and are there specific site location requirements? Will off-site hotel accommodations be required to accommodate the anticipated visitor population and if so, what would be the likely demand for room nights? 1.5 Present the results of the understanding of existing conditions at a Task Force meeting in the form of text and graphics. The presentation will include information on existing demographics and future demographic trends for both communities with specific correlation to their relationship to the Merittonic development and opportunities that it may pose. Deliverables: · Base maps of the project area compiled by GIS consultant · Summary of existing conditions and project influences 2.0 Determine/verify city directions... At this stage in the process, HKGi will begin to involve the communities in determining or verifying desired community directions. We will work with the TAC and Task Force to create an appropriate process for participation in workshops, a process likely to be structured in a manner that presents "break out" sessions for each community and a general session with combined representation. Workshop One will allow participants direct input. The workshop will use a variety of techniques to discuss issues and desires for the character and direction appropriate for each community. It will be used as a forum to critique existing goals, policies, directions and identity Hoisington Koegler Group page elements found in existing comprehensive plans and other statements of public policy. At this stage, participants will be providing a foundation that will help shape eventual priorities and implementation recommendations. Participants will also gain insight into the issues and opportunities that the communities will face as a result of the Merittonic expansion. Ultimately, this part of the process will result in a statement of direCtion and identity for both communities. These will be used as tools to direct the analysis and recommendations process. Specific tasks include: 2.1 Work with the TAC to advertise the workshop and to invite participants. 2.2 Conduct Workshop One with interested business interests and residents and summarize the results. 23 Meet individually with key stakeholders to gain confidential insight into plans and concerns. Key stakeholders will be identified with the assistance of the TAC and are likely to include property owners, business owners, neighborhood activists, civic leaders and others. Meetings with up to 12 key stakeholders are included in this task. 2.4 Meet with the TAC to review input and clarify issues. 2.5 Draf~ a statement of direction and desired image for review by the TAC and Task Force. Deliverables: · Summary of Workshop One, including statements of community direction and desired image · Summary of meetings with key stakeholders 3.0 Analyze what it means... Analyzing the impacts of Medtronic will require a thorough understanding of Columbia Heights and Fridley's economic profiles, recent trends, development potential, infrastructure and potential future land use panems. The land use and infrastructure components of the analysis will need to focus on possible future uses and their specific physical site requirements and required regulatory frameworks. Hoisington Koegler Group Inc. II page I0 The economic and development components of the analysis will require an understanding of the underlying market conditions that drive, constrain or otherwise shape the rate and character of community economic growth. The foundations of this analysis involve: (I) the community's demographic trends and characteristics, which define the community's labor force and its market for goods and services; (2) the community's economic base, which influences its growth prospects and its demand for commercial goods and services; and (3) the community's quality of life amenities and overall character, which influence its ability to attract new residents and businesse,,s. 3.1 Assess economic conditions including market trends and demographic analysis. Initial steps in this task will involve reviews of existing literature and interviews with key figures such as public officials, real estate brokers, developers, property managers, etc. Bonz/REA will then focus on demographic data provided through the communities by Demographic Technologies, Inc., employment and industry dam, and other data relating to real estate market conditions. Specific areas for examination include without limitation: · Population and population growth/change · Work force profiles · Employment trends and projections, by industry sector · Historical niches in Twin Cities metropolitan area. · Fiscal/tax structures · Infrastructure and amenities · Other business advantages and disadvantages · Perceptions and images · Real estate development trends · Real estate market conditions (lease rates, tenant profiles, vacancy rates, etc.) · Key differences between Fridley and Columbia Heights ;I'hese analyses will provide a basis for evaluating the potential impact and opportunities likely to arise from Medtronic's ex- pansion. .. 3.2 Conduct case studies. The purpose of this task is to gain insight from the experiences of other major developments, expansions, or relocations involving 3,000 or more new employees in comparable industry groups. Bonz/KEA will identify communities similar to Fridley and/or Columbia Heights that have faced comparable situations. Such case studies Hoisington Koeglcr Group Inc. !!Ill I1 3.3 3.4 will be drawn from metropolitan areas throughout the nation as well as from the Twin Cities. After selecting communities with relevant comparable experiences, Bonz/REA will conduct research and analysis to identify the key direct and indirect impacts, issues, and public measures that contributed to subsequent economic development successes or failures. Assess development impacts and areas of economic potential. Based on the analyses identified in tasks 3. I and 3.2, Bonz/ REA will set forth the likely direct and indirect i.mpacts of the Medtronic expansion. Many of these impacts wil[ be potential impacts, contingent upon anticipated events and/or public measures. Accordingly, the impact analysis will not seek to forecast precise impacts, but will identify areas of potential and the likely contingencies associated with each. Specific types of impacts and potential will involve new busi- nesses and employment, new commercial development poten- tial, new residential development paRems and potential, fiscal issues, etc. Among its specific tasks, BonzYR.EA will: * Forecast growth trends with and without Medtronic expansion; · Identify key influences (commuter rail, new improvements/amenities) affecting various growth scenarios; · Identify opportunities for new businesses involved linked with Medtronic (suppliers, service proriders, clientele), and the preferred site characteristics for these types of businesses; · Forecast opportunities for various types of residential development, and identify likely home buyer profiles and targeted forms and locations for development; · Forecast likely opportunities for new commercial and industrial development opportunities. Such opportunities may involve lodging facilities and new types retail and office tenants. The BonrJREA forecasts will identify likely tenant profiles, preferred site characteristics and other key issues; · Identify likely constraints to various types of desirable growth. Assemble future use profiles. Task 3.3 will result in the identification of a number of new businesses and housing types that may result from the construction of the new Hoisington Koegier Group Inc. page Medtronic facility. This task will define a "profile" for each of these uses identifying required site characteristics such as site size, appropriate access, visibility, etc. The profiles will also examine the physical characteristics of such uses and determine their compatibility with existing zoning and land use regulations for both communities. Where potential uses do not fit within existing regulatory frameworks, required modifications will be noted. Additionally, strategies and standards to prevent incompatible or undesirable land uses will be identified. 3.5 Assess transportation impacts of future developmera, potentials. Examine transportation issues resulting from possible future development with a focus on roadways, walkways, bikeways and transit. Transit impact will include both bus transit and the proposed Northstar Commuter Rail Line that has a station stop in the city of Fridley. 3.6 Analyze potential image enhancements. Based on the direction established in work task 2, assess future potential uses in terms of their ability to support desired community directions and images. 3.7 Analyze the general fiscal impacts of the Medtronic facility and potential "spin-off' developments. Examine the relationship between the development of Merittonic and related facilities and general impacts on community services. Imliacts will focus on maintenance and public safety costs including law enforcement and fire protection services. 3.8 Present the project analysis results at a Task Force meeting in the form of text and graphics. Deliverables: · .. A "synopsis" report containing documentation of the analysis · component of the project 4.0 Establish priorities and define an implementation framework... " Columbia Heights and Fridley have stated that the recommendations that are derived from this effort should be general in nature and not site-specific !and use recommendations. General recommendations, however, will need to be prioritized. Furthermore, if both communities are going to gain a working tool from this effort, an implementation framework needs to be defined to provide direction for follow-up activities. This element of the work will clearly identify the opportunities, priorities and goals that will drive the implementation strategy. Hoisington Koegler Group Inc. k"4O Recommendations will be stipulated in five-year increments over a 20- year planning horizon. This task will also include public Workshop Two, which will be used as a forum to present the findings of the effort to the general public and to solicit their ideas and input. Information to be presented will include the results of the established direction, the analysis phase, and preliminary implementation strategies. Tasks associated with priorities and implementation inclt$.de: 4.1 Establish recommended redevelopment priorities. Based on the outcome of the market analysis, the determined direction and desired images, the HKGi team will' formulate recommended redevelopment priofities. Priorities will be categorized into five- year segments for implementation. .I. 4.2 Formulate an implementation strategy. This task sets forth the basic plan for Fridley and Columbia Heights in seeking to maximize the opportunities arising from the Medtronie expansion. Our analysis will focus on development assets and constraints and the necessary measures required to optimize the communities' respective - and joint - positions. Strategic measures may include recommendations for: · New infrastructure and public improvements; · Regulatory changes; · Tax provisions; · New or revised organizational structures; · Marketing initiatives; · Intergovernmental agreements, publie/private ventures; and · Other such measures. 4.3 Meet with the Task Force and TAC to review recommended priorities and implementation strategieS. Revise based upon input received. 4.4 Conduct public Workshop Two to present information to the general public and to solicit further input. 4.5 Meet with the Task Force and TAC to review the results of Workshop Two and Tasks 3 and 4. 4.6 Prepare 50 bound, color copies of the final report. Deliverables: · Summary of Workshop Two · Final Report Hoisington Koegler Group Inc. rilES page I 4 Staff Involvement HKGi is aware of the current workloads of both Fridley and Columbia Heights' staff members. Accordingly, the work program identified in this proposal does not assume any major staff involvement. Required staff participation will focus on assembly and coordination of information to be supplied by the GIS consultants. With the approval ofcityStaff, HKGi can also work directly with both PlanSight and Digital Technologies, Inc. to coordinate required data. Value Added Services The basic work program included in this 'proposal is focused on using a set of specific assumptions and sound methodelegies to create an analysis for the cities of Columbia Heights and Fridley ~at can be used for future redevelopment planning. The outcome of this process may also serve as a foundation for more detailed future efforts that may follow. Accordingly, this proposal is comprehensive and does not contain a long list of value added services. The one area where value added services may be warranted involves the fiscal impact analysis. Fiscal impact analyses can involve a wide range of assumptions and efforts. The basic services portion of this work program is focused on providing the cities with a general assessment of fiscal impacts of various redevelopment scenarios. As the project progresses, it may be appropriate to examine whether an additional assessment of fiscal impacts is warranted. If it is determined to be appropriate, the HKGi team will work with boffi communities to define a scope for such an effort and to determine resulting costs. Hoisington Koegler Group Inc. II page Project Flnanc|als Basic Services Fee Based on the work program contained in this proposal, the Hoisington Koegler Group Project Team will complete the basic services portion of the Medtronic analysis for a total fee not to exceed $54,500.00. A breakdown of fee by major work category follows: Task 1.0 Understanding Existing Conditions $14,000.00 Task 2.0 Determine/Verify City Directions ,, 6,000.00 Task 3.0 Analyze What it Means /9,500.00 Task 4.0 Establish Priorities and Define an Implementation Framework 15,000.00 TOTAL $54,500.00 Note: Fees for tasks identified above include all relevant expenses. Value Added Services Should the need for value added services occur during the project, a scope of work will be defined and a fee proposal will be assembled and submitted to the cities of Columbia Heights and Fridley Hoisington Koegler Group Inc. mill 16 Hoisington Koegler 2000 Hourly Rates Senior Professional Principal Professional II Professional I Technical Secretarial Testimony Group, Inc. $90-135/hr $80-95/hr $60-75/hr $45-55/ht: $35-50/hr $40/hr l;.150/hr Hour~ Ra~s Reimbursable Expenses Mileage Photocopying Outside Printing Diazo Printing Draft Plots Vellum Plots Color Plots $0.32/mile $0.15/pg Actual Cost Actual Cost $5.00/ea $ I 0.00/ea $20.00/ea Bonz / REA, Inc. Billing Rates Richard E. Bonz, CRE Richard A. Paik, Senior Associate Associates Research Staff $200/hr $100/hr $60-85/hr $30-50/hr Average blended billing rate for typical consulting assignments $100 to $125 per hour Ehlers & AssoCiates Rusty Fi~eld $125/hr Hoisington Koegler Group Inc. Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. Sample Contract r:113 July 20, 2000 Mr. Kenneth Anderson Ms. Barbara Dacy Community Development Department City of Columbia Heights 590 40m Avenue Northeast Columbia Heights, Mn 55421 , Re: Contract Proposal for Medtronie Analysis Attention: Mr. Anderson and Ms. Dacy This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the Cities of Columbia Heights and Fridley, hereinaf~er referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services authorized to assist the Cities in analyzing the impacts and opportunities resulting from the construction of Medtronic's new corporate headquarters, hereina~er referred to as the PROJECT. The CITY and CONSULTANT agree as set forth below: A. Work Procram - Basic Services (Insert Proposal Work Program) SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Basic Services. 2. Additional services not specified herein. C. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSLUTANT'S current hourly rate schedule (see Attachment A) not to exceed Fifty-Four Thousand, Five Hundred Dollars ($54,500.00). 123 North Third Street. Suite 100, Minneapolis. MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 , For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. The CONSULTANT reserves the right to suspend services if the CITY is delinquent in making payments in accordance with this Agreement. CITY'S RESPONSIBILITY The CITY shall be responsible for the following: 1. The assembly of background information including, but not limited to: A. GIS information available from PlanSight and Demographic Technologies, Inc. B. Other available base map and inventory data. C. Aerial Photography D. Utility Information Mailing lists, printing, postage and the mailing of invitations for public meetings. Arrangements for public meetings. Reproduction of all interim reports for distribution to the Task Force and TAC. CO1VIPLETION SCHEDULE The services of the CONSULTANT will begin upon City Council approval and will, absent of causes beyond the control of the CONSULTANT, be completed by February 2, 2001. F. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. G. EOUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment Medtronic,4nalysix Proposal Page Cities of Columbia Heights and Fridley advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. TERM, TER_MINATION, SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). J. EVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it .. shall become null and void. AUTHORIZATION :- IN WITNESS WHEREOF, The CITIES OF COLUMBIA HEIGHTS AND FRIDLEY and the CONSULTANT have made and executed this Agreement for Professional Services, Medtronic Analysis Proposal Cities of Columbia Heights and Fridley Page 3 This day of .2000. CITIES OF COLUMBIA HEIGHTS AND FRIDLEY Name " Title Attest: Narne Title HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Michael Schroeder, Vice President Medtronic Analysis Proposal Cities of Columbia Heights and Fridley Page 4 Ken Anderson - Assessing the value of local resident demographic data.doc Page 1 i i lIellili DEMOGRAPHIC TECHNOLOGIES, INC. 17258 JASPER CT., LAKEVILLE, MN 55044, (612) 898-1563 ENHANCED RESIDENTIAL AND COMMERCIAL DEMOGRAPHIC DATA JOINT TASK FORCE OF COLUMBIA HEIGHTS AND FRIDLEY (June 22, 2000 Meeting) Task Force MIssion , 1. Anticipating the strategic impacts associat~l with the Medtronic' development a. Industrial development b. Commercial development, including hotels, restaurants and entertainment businesses c. Jobs d. Infrastructure pressures 2. Matching the local infrastructure to these future changes and challenges a. Sizing up the base of local area workers against anticipated new jobs. b. Keeping the communities strategically balanced (including stable public school enrollment) c. Ensudng sufficient and appropriate housing stock, including move-up options. d. Providing transit options that support current and emerging transportation needs. e. Promoting the growth of complementary businesses and industries. 3. Recommending land use, development and marketing strategies to position the communities to benefit from these changes. (Key concepts: Consultants are expected to predict future changes and identify strategic responses to these changes. Their tools include detailed land use, housing and transportation information, generalized census demographic profiles, and models of how changes have played out in other similar communities.) Whv Invest In Enhanced Local Demoaraphlcs? 1. Demographics are at the core of this joint community initiative. a. Medtronic represents a significant infusion of jobs - "daytime population." b. Understanding the impacts of these new jobs on the local economy requires an understanding of how these new jobs match up to the current base of resident workers. 1 ) How much current crossover is there between Medtronic' employees and community residents? 2) To what extent can the area's labor force base be expected to provide the Workers needed by Medtronic in the future? 3) What pressures will the new Medtronic workforce put on the local housing stock, demand for commercial services, and use of transit and transportation corridors? a) What kinds of households and what types of housing will feel the most pressure and how will this shape demographic changes in the community? b) How will these pressures be felt in vadous neighborhoods and school enrollment areas? 4) How will the based of existing businesses change as a result of the new development changes? c. As recommendations are made and planning proceeds, it will be important for the Ken Anderson - Assessing the value of local resident demographic data.doc Page 2 demographic and business impacts to be monitored to ensure that the communities' strategic needs are being met. The demographic tools available to your consultants are not adequate to the task. a. Census derived data sets are outdated, inflexible and does not provide enough geographic detail to support the Joint Task Force's needs. b. No current data exists to support the following tasks: 1 ) Unking household specific demographics to a Medtronic' employee list to determine the ovedap between the company's employee base and the resident population base in the Joint-Task Force communities. 2) Associating demographic profiles with housing characteristics, property ownership, and resident turnover data. This is critical to any lifecycle housing analysis and an assessment of housing affordability. 3) Mapping and projecting transit and transportation demand volumes by household type at a neighborhood level. This is a critical task in determining transit and transportation needs. 4) Tracking demographic changes, in annual intervals, across the existing base of households and for each new development area. Current business profiles must be obtained from state sources and are limited to cases where the request is made by a public entity and processed and summarized by a third-party vendor. The DT! Solution Deliverables: a. Current (Year 2000) rash:lent demographic data set built at the iBIockTM level (3 to 5 household rollups and multifamily development profiles) b. Current (Year 2000) business summaW profiles (location, SIC codes, covered employment, wages paid) with sponsorship by the Task Force and approval by the Minnesota Department of Economic Security. c. Update providing complete profiles and trend data for 2001. d. Demographic consulting support: 1 ) Five- and ten-year resident forecast (census block group level) 2) Project level support (examples): a) Profile (maps and tables) profiling Medtronic' employees currently living in the project area. b) Analysis of the impacts of housing affordability and turnover on the area's workforce and school enrollment. c) Analysis of the demographic impacts of new housing developments. Revised cost and timetable: a. Costs including data, consulting support and 2001 update. (Note that $15,000 in consulting services will be provided as in-kind contribution by DTI .) 1 ) COlumbia Heights and Fddley - $43,900 2) Hilltop and Spdng Lake Park - $6,850 (addition to Columbia Heights/Fddley portion) 3) Combined consulting services up to 175 hours. Additional support billed at $80 per hour. b. Proposed Timetable: 1) Year 2000 data within six months of project startup 2) Year 2001 update by June 30, 2001 3) Consulting support through June 30, 2001. John Carpenter, D TI (June 22. 2000) Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000.dec Page 1 i Build-Out Socioeconomic Data Fields (April 25, 2000) IBIockTM Socioeconomic Data Fields Demographic Technologies, Inc. (Revised May 1, 2000) With the exception of the employment and income fields, the following data sets are currently being delivered as part of the 1-35W Corddor Coaiition's data development effort. This list assumes access to employment and income data through the Minnesota Department of Economic Security's Wage Detail data set as part of this proposed motto area project. The housing and sales data fields assume that comparable data exists for all metm area counties. 1. Geoorag~hic Identifier (9) - These am identifiers, found on each summary profile, permitting links to other data sources and simple aggregations to standard planning geographies. · IBIockTM ID · School Attendance Areas ID · County ID · 1990 Census Tract ID · Municipality ID ' · 1990 Census Block Group ID · Planning District ID · 1990 Census Block ID · School District ID · TAZ ID 2. Pooulation Characteristics - The following fields descdbe the characteristics of individuals residing in each Insight Block summary area. · Total Poi3ulation (1) - Current year count of all persons living in residential dwellings Ac~es of Pooulation (20) - Current year count of persons by standard age ranges o Under age 3 o 50 to 54 years old o 3 to 4 years old o 55 to 59 years old o 5 to 9 years old o 60 to 61 years old o 10 to 14 years old o 62 to 64 years old o 15 to 19 years old o 65 to 69 years old o 20 to 24 years old o 70 to 74 years old o 25 to 29 years old o 75 to 79 years old o 30 to 34 years old o 80 to 84 years old o 35 to 39 years old o 85 years or older o 40 to 44 years old 45 to 49 years old Additional Aae Grouoinas (23) - Special age aggregations years or younger o 2 years or younger o 18 years or younger o 13 to 18 years old o 25 to 34 years old o 35 to 44 years old o 45 to 54 years old o 55 to 64 years old o 65 to 74 years old o 25 to 44 years old o 25 to54 years old o 25 to 64 years old 35 to 54 years old 35 to 54 years old 35 to 64 years old 45 to 64 years old 18 year or older 25 years or older 35 years or older 45 years or older 55 years or older 65 years or older Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000.doc Page 2: Build-Out Socioeconomic Data Fields (April 25, 2000) o 75 years or older o · Avemae Aae of Population (1) - Current year average population age Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000.dec Page 3 Build-Out Socioeconomic Data Fields (Aprfl 25, 2000) Population Plannina Seoments (10) - Current year count of persons by planning segment. o Young child (age 0-3) o Middle child (age 4-7) o Older child (age 8-11 ) o Adolescent (age 12-15) o Young Adult (age 16-27) Middle Adult (age 28-44) Older Adult (age 45-64) Active Senior (age 65-69) Middle Senior (age 70-79) Eldedy Senior (age 80 or older) Recreation. Access and Mobility Plannino Seoments (4) - Current year count of persons by special recreation, access and mobility planning segments o Child (Under age 8) o Adult (age 16 to 79) o Youth (age 8 to 15) o Eldedy (age 80 or older) 3. Household Characteristics - the following fields describe the characteristics of households living in residential dwellings. · Total Households (1) - Current year count of all resident households · Head-of-household Aaes (7) - Current year count of householder ages by age range o Under age 25 o 55 to 64 years old o 25 to 34 years old o 65 to 74 years old o 35 to 44 years old o 75 years or older o 45 to 54 years old 1. Additional Head-of-household Ac~es (10) - Special aggregations o 34 years or younger o 25 years or older o 44 years or younger o 35 years or older o 54 years or younger o 45 years or older o 64 years or younger o 55 years or older o 74 years or younger o 65 years or older · Averaee Aqe of Householder (1) - Current year average householder age Size of Household (4) - Current year count by number of persons in each household o One person o Three persons o Two persons o Four or more persons · TyPe of Household (9) - Current year count by composition of household o One Adult Only o o Two Adults Only o o Three + Adults Only o o One Parent (wl Child) o o Two Parents (w/Child) types Extended Family (w/Child) One Senior Only Two Seniors Only Adult/Senior (no Child) Additional Household Type Rollul~s (3) - Aggregations of previous household I Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000.doc Page 4 I Build-Out Socioeconomic Data Fields (April 25, 2000) e o Adult Only Households o Households w/Children O Senior-based Households Economic Ch~lracteHstics - The following fields describe the employment and income characteristics of persons and households living in residential dwellings. · Employment Count (3)- Number of adults employed during the most recent quarter based on data from the DES Wage Detail data file (Not Currently Available). o Total persons employed o Employed Less than 30 hours per o Employed 30 hours per week week or more Household Wacle Income (19) - Current year count of households by wages paid to all residents in that household as reported in the DES Wage Detail data file (NOt Currentiv Available). o Less than $15,000" o $60,000 to $64,999 o $15,000 to $19,999 o $65,000 to $69,999 o $20,000 to $24,999 o $70,000 to $74.999 o $25,000 to $29,999 o $75.000 to $79,999 o $30.000 to $34,999 o $80,000 to $84,999 o $35,000 to $39,999 o $85,000 to $89,999 o $40,000 to $44,999 o $90,000 to $94,999 o $45,000 to $49,999 o $95,999 to $99,999 o $50,000 to $54,999 o $100,000 or More o $55,000 to $59,999 5. Housing Characteristics - The following fields describe the housing of residents. TvDe of Dwellincl (10) - Current year count by type of dwelling o Condominium o Duplex o Apartment - garden o Triplex o Apartment - walkup o Double o Apartment - elevator o Townhome o Mobile home o Commercial apartment o Single family - detached · · Tyr3e of Occuoancv (2) - Current year count by owner and renter occupancy o Owner-occupied o Renter-occupied Assessed Value of Homes (12) - Current year count by total property tax valuation (owner-occupied dwellings) o Less than $50,000 o $175,000 to $199,999 o $50,000 to $74,999 o $200,000 to $249,999 o $75,000 to $99,999 o $250.000 to $299.999 o $100,000 to $124,999 o $300,000 to $399.999 o $125,000.to $149.999 o $400,000 to $499.999 o $150,000 to $174,999 o $500,000 or more 4 Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000.doc Page 5 Build-Out Socioeconomic Data Fields (April 25, 2000) Additional Home Value Ranoes (18) - Current year count by total property tax valuation (owner-occupied dwellings) Less than $75,000 o $150,000 to $199,999 Less than $100,000 o $200,000 to $249,999 Less than $125,000 o $50,000 or more Less than $150,000 o $75,000 or more Less than $175,000 o $100.000 or more Less than $200,000 "o $125,000 or more Less than $250,000 o $150,000 or more $50,000 to $99,999 o $200.000 or more $100.000 to $149,999 ,, o $250,000 or more built. Aoe of Owner-Occuoied Housino (9) - Count by year owner-occupied home was o Built 1997 to 1999 o Built 1960 to 1969 o Built 1995 to 1996 o Built 1950 to 1959 o Built 1990 to 1994 o Built before 1950 o Built 1980 to 1989 o Unknown build date o Built 1970 to 1979 · Home Sales - 5 Years (2) - Number and value of owner-occupied homes sales in past 5 years (includes most recent sale only) o Number of Sales o Aggregate Sales (Dollars) 6 Occupancy Characteristics - The following fields descdbe the turnover and tenure of households living in residential dwellings. · Tumover Rate (2) - Average annual turnover in households based on 5-year history for owner-occupied dwellings and 2 years for rantar-occupied dwellings. o Turnover - Owner-occupied o Tumover- Renter-occupied Lenqth of 77me at Address (9) - Count by years at address from home sales and utility billing data (owner-occupied residents only) o Less than Two Years o Six Years o Two Years o Seven Years o Three Years o Eight Years c~ Four Years o Nine Years or Longer o Five Years o Unknown Tenure Special Data Compilations 5 Ken Anderson - Buildout socioeconomic Data Fields - Revised April 25 2000,doc Page ,, Build-Out Socioeconomic Data Fields (April 25, 2000) The basic iBIockTM data set will be compiled into special summary data sets to facilitate planning and analysis uses. Each set will cam/the 189 data fields outlined above and can be aggregated to fit any defined geographic area. Each set will address a different segment or characteristic of the population base to facilitate various analysis needs. The following is a list of potential summary level reports: 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. All residents and households Residents in owner-occupied dwellings Residents in renter-occupied dwellings Residents in non-senior households without children present Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents Residents in non-senior households with children present in senior-based households in single-person, non-senior households in single-person, senior households living in single family, duplex or triplex housing living in apartments living in townhouses living in condominiums living in mobile homes in owner-occupied homes valued at less than $75,000 in owner-occupied homes valued at $75,000 to $99,999. in owner-occupied homes valued at $100,000 to $124,999 in owner-occupied homes valued at $125,000 to $149,999 in owner-occupied homes valued at $150,000 or more who have lived in their owner-occupied homes less than 5 years who have lived in their owner-occupied homes five years or longer who have lived in their renter-occupied homes less than 2 years who have lived in their renter-occupied homes 2 years or longer Ken Anderson - Agreement with Columbia He!ghts.doc DRAFT Page MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is made between the Fridley Housing and Redevelopment Authority (hereinaffer, the "HRA") and the City of Columbia Heights (hereinafter, the "City") on this __ day of 2000. The HRA agrees to execute a contract with Demogrephic Technologies Inc. (hereinaffer, "DTI") in the amount of $43,900 for completion of the required tasks contained in the Master Service Agreement executed between the Fddley HRA and DTI, or Exhibit 1 of this Memorendum. The City agrees to pay $18,050 to the HRA as its share of the costs to be incurred by the HRA for the services of DTI. Costs not covered by the Master Service Agreement include unanticipated "direct" charges associated with acquiring city, county, state or school distdct data sets; routine data conversion "consulting costs" performed by a third party vendors; any data "consulting" processing or map production costs outside the Scope of Services and requested by either the Joint Community Task Force or an individual city, and "consulting" support in excess of the hours stipulated in the Scope of Services in the Master Service Agreement. All such additional direct and/or consulting costs must be pre-approved, in wdting, by the Fddley HRA, the City of Fridley and/or and the City shall share these costs in a manner as determined to be appropriate depending on the nature of the additional charges. EXcept for any breach of the representations of the HRA, any willful misrepresentation of any willful or wanton misconduct of the HRA, or the negligence or other wrongful act or omission of any officers, agents, and employees of the HRA, the City agrees to indemnify and hold harmless the HRA and its officers, agents, and employees against any claim, demand, suit, action, or other proceeding arising pursuant to this Agreement resulting from actions or failures to act by the HRA or its governing body members, officers, agents, or employees, provided that the foregoing indemnification shall not be effective for any actions of the HRA that are not contemplated by this Agreement. The HRA agrees that the $18,050 pursuant to this Agreement will be used solely for the purpose of producing the information contained in the Master Services Agreement. The HRA further agrees to refund any unused portion collected under this Agreement. The HRA acknowledges that the City is entitled to use and is a recipient of the information created by DTI as defined in the Master Services Agreement. CITY OF FRIDLEY HOUSING AND REDEVELOPMENT AUTHORITY By Lawrence R. Commers Its Chairperson By William W. Bums Its Executive Director By Its By Its CITY OF COL UMBIA HEIGHTS 2001 SUMMARY BUDGET PRESENTATION TO THE CITY COUNCIL AUGUST 28, 2000 In accordance with the City of Columbia Heights budget calendar, which was modified several years ago to correspond with state legislation on Truth in Taxation, the bulk of the budget review has now been moved back to the months of October and November. In August the City Council is presented with a preliminary summary budget showing the detail only at a fund level. In accordance with Truth in Taxation regulations, the City Council must adopt and certify to the County Auditor a preliminary budget and a preliminary levy prior to September 15th. From that certification the County Auditor determines the effect that this proposed levy will have on local property taxes. That information is then returned to the City for the City Council to utilize in their detail budget reviews to enable them to make a final determination on expenditures and a final determination on a city levy, which will be reviewed at a public Truth in Taxation hearing which staff is proposing to conduct on December 4, 2000. The attached proposed resolution includes both the revenue and expenses for 2001 along with the proposed levy. Attached is a proposed preliminary resolution along with the notice from Anoka County as to when the City Council may establish budget hearing dates. It is staffs recommendation that this item be placed on the September 5th WOrk session for more in-depth review of the prelimi.nary proposed budget and the preliminary proposed levy. WE:sms 0008243BUD COUNTY OF ANOKA PROPERTY RECORDS AND TAXATION DIVISION GOVERNMENT CENTER · 2100 3RD AVENUE · ANOKA, MN 55303 FAX (612) 323-5421 ' · Property Assessment V,i · Properly Records and Public Service ~ · Property Tax Accounting and Research us st 21, 2000 :'Y"L'/ ,. Mr. Walt Fehst City Manager City of Columbia Heights 590 40th Ave. NE Columbia Heights, MN 55421 Dear Mr. Fehst: The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 2001. The dates for this hearing cannot conflict with the initial hearing set by the county, metropolitan agencies or the school districts located in your city. However, your continuation hearing may conflict with the continuation hearing of another taxing district. These hearings must be held between November 29 and December 20, 2000. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. Additionally, Chapter 389, Laws of 1998, requires that the first and second Mondays of Decn~er are reserved for use by the cities until September 15. The following taxing districts within your city have set the following hearing dates: TAXING HEARING RECONVENING DISTRICT DATE DATE Anoka County ................... December 7 .......... December 19 Metropolitan Agencies .......... December 6 .......... December 13 SD #13 ....... - .................. December 5 .......... December 12 With this information you can now set the initial date for your public hearing and a date for reconvening the meeting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 2001 certified proposed property tax levy is due on or herore Sept_e~_~er 15, 2000. A proposed levy and hearing date certification form is enclosed. If you have any questions concerning the Truth in Taxation process, please call at (763)323-5435. Sincerely, 3oan Flayin Property Tax Accounting Encl. Affirt ,ative Action I Equal Opportunity Employer RESOLUTION 2000-60 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET FOR THE YEAR 2001, AND SETTING THE PROPOSED TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 2001 AND APPROVE THE HRA LEVY OF $94,752 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2001 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Capital Improvement Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Expense Including Interfund Transfers Expense 8,216,490 307,762 119,045 68,100 192,399 597,234 8,825 1,991,300 0 473,537 430,893 1,102,097 1,430,297 1,245,261 1,491,610 324,212 0 274,732 0 2,129,220 20,403,014 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2001: General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Capital Improvement Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfers Revenue 8,216,490 307,762 119,045 68,100 192,399 597,234 8,825 1,991,300 0 473,537 430,893 1.102,097 1,430,297 1,245,261 1,491,610 324,212 0 274,732 0 2,129,220 20,403,014 RESOLUTION 2000-60 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET FOR THE YEAR 2001, AND SETTING THE PROPOSED TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 2001 AND APPROVE THE HRA LEVY OF $94,752 Section C. The following proposed sums of money are levied for the current year, collectable in 2001, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimated EDA Fund Levy Total Proposed Levy 1,004,000 1,940,058 550,268 131,226 3,625,552 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2001 in the amount of $94,752. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing was held on December 4th at 7:00 P.M. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 1 lth day of September 2000 Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Patricia Muscovitz, Deputy City Clerk Summary by Department CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2001 8~24~00 Actual 1998 Mayor-Council 41110 172,179 City Manager 41320 343,322 Elections 41410 31,756 Finance 41510 473,216 Assessing 41550 124,337 Legal Services 41610 162,547 General Government Building 41940 142,119 Police 42100 2,042,147 Fire 42200 748, 131 Civil Defense 42500 24,859 Animal Control 42700 9,547 Public Works 43000 0 Engineering 43100 270,087 Streets 43121 493,394 Street Lighting 43160 109,393 Traffic Signs & Signals 43170 44,673 Weed Control 43260 3,814 Administration & General 45000 211,177 Youth Athletics 45001 30,751 Adult Athletics 45003 14,081 CHASE 45004 0 Travel Athletics 45005 20,248 Back to the Parks 45006 0 Project Pride 45007 0 Trips &Outings 45030 31,561 Senior Citizens 45040 58, 188 Recognition/Special Events 45050 44,060 Murzyn Hall 45129 162,849 Parks 45200 537,423 Tree Trimming 46102 62,319 Dutch Elm Sanitation 46103 38,613 Dutch Elm Replanting 46104 12,070 Community Development Adm 46310 0 Contingencies 49200 263 Transfers 49300 474,459 ~ Total 6,893,683 Actual 1999 211,599 364,227 9,654 509,272 125,925 201,931 140,545 2,120,412 751,559 25,876 12,391 0 355,828 526,816 124,580 55,150 12,133 185,612 14,287 16,799 21,632 12,526 0 0 40,665 64 132 62 836 181 916 564 490 37 872 45 331 10 082 0 4,684 517,396 7,328,158 Adopted Budget 2000 196,262 388,852 37,405 549,621 144,417 215,265 125,900 2,394,077 769,507 36,589 15,650 0 363,146 638,438 121,875 67,375 8,981 189,045 19,690 26,028 20,891 23,906 10,000 0 35,610 71,758 47,528 243,692 638,648 42,940 53,617 25,326 0 1,000 1,080,572 8,603,611 Department City Manager City Manager Proposed Cuts 2001 2001 205,631 -10,000 391,945 0 6,823 0 563,138 0 145,923 0 216,460 0 150,000 -20,000 2,467,948 -57,809 850,088 -44,789 82,352 -50,000 16,150 0 0 0 356,483 0 643,549 0 125,489 0 70,452 0 24,237 0 189,556 0 19,940 0 26,477 0 22,231 0 22,775 0 10,000 -10,000 0 0 37,530 0 72,121 0 52,220 0 273,166 -27,000 646,903 0 46,948 0 53,927 0 26,028 0 0 0 0 0 400,000 0 8,216,490 -219,598 Proposed 2001 195,631 391,945 6,823 563,138 145,923 216,460 130,000 2,410,139 805,299 32,352 16,150 0 356,483 643,549 125,489 70 452 24 237 189 556 19 940 26 477 22 231 22 775 0 0 .37,530 72,121 52,220 246,166 646,903 46,948 53,927 26,028 0 0 400,000 7,996,892 Adopted Budget 2001 0 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY · DA RESOLUTION 2000-11 RESOLUTION OF THE COL=MBIA HEIGHTS ECONOMIC DEVELOPM~-NT AUTHORITY (EDA) ADOPTING A PRELIMINARY BUDGET AND RECOMMENDATION SETTING TH~ EDA LOCAL LEVY. NOW, TH~-I~EFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA FOR THE CITY OF COLDI~BIA ~EIGHTS, MZNNESOTAz That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The preliminary budget for the Columbia Heights Economic Development Authority for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for each of the funds as listed below. FONDNAME Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Parkview Villa North EDA Home Improvement CH Section 8 Certificates CH Section 8 Vouchers Parkview Villa South Rental 4607 Tyler Temporary Housing F~IND/DEPT. NO. EXPENSES 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 161,445 235-46360 12,916 235-46385 3,334 Section B. The estimated gross revenue to fund the budget of the Columbia Heights EDA for all funds, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FUNDNA~ Comm. Devel. Parkview Villa North Comm. Devel. EDA Comm. Devel. Home Improvement Comm. Devel. CH Section 8 Certificates Comm. Devel. CH Section 8 Vouchers Comm. Devel. Parkview Villa South Comm. Devel. Rental 4607 Tyler FUND/DEPT. NO. R~FENUE 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 217,262 235-46360 16,250 Section C. The following sums of money are recommended to be levied for ~he current year, collectable in 2001 upon the taxable property in said City 6f Columbia Heights, for the following purposes: Recommended EDA Levy $119,295 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: ROLL CALL: Attest by: 28th DAY OF August, 2000. AYES: NAYS: SECONDED BY: Robert W. Ruettimann, President Walter R. Fehst, Executive Director H, ~esoluE~ns\9~-14b~e~ COLUMBIA BXIGHTS ECONOMIC DEVELOPMENT AUT~0RITY SPA RESOLUTION 2000-02 RESOLUTION OF TEB HOUSING AND REDEV~LOPMXNT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (BRA) ADOPTING A PRELIMINARY BUDGET AND RECOMMENDATION SETTING THE HRA LOCAL LEVY. NOW, THEREFORE BE IT RESOLVED BY THE ERA FOR THE CITY OF COLUM3IA HEIGHTS, MINNESOTAz That the following is hereby adopted by the Housing and Redevelopmen= Authority in and for Columbia Heights. Section A. The budget for the Housing and Redevelopmen= Authority in and for Columbia Heights for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for the funds as listed below. FUND NAM~ FUND/DEPT. NO. EXPENSES Comm. Devel. HRA 299-46320 106,752 Section B. The estimated gross revenue eo fund the budget of the HRA for said fund, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FUND NAME FUND/DEPT. NO. REVENUE Comm. Devel. HRA 299-46320 127,151 Section C. The following sums of money are recommended to be levied for the current year, collectable in 2001 upon the taxable property in said City of Columbia Heights, for the following purpose: Recommended HRA Levy $94,752 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS 28th MOTION BY: ROLL CALL: AYES: NAYS: DAY OF Auc~/st, 2000. SECONDED BY: Attest by: John Hunter, Chair Walter R. Fehst, Executive Director CITY OF COLUMBIA HEIGHTS 2001 SUMMARY BUDGET PRESENTATION TO THE CITY COUNCIL AUGUST 28, 2000 In accordance with the City of Columbia Heights budget calendar, which was modified several years ago to correspond with state legislation on Truth in Taxation, the bulk of the budget review has now been moved back to the months of October and November. In August the City Council is presented with a preliminary summary budget showing the detail only at a fund level. In accordance with Truth in Taxation regulations, the City Council must adopt and certify to the County Auditor a preliminary budget and a preliminary levy prior to September 15th. From that certification the County Auditor determines the effect that this proposed levy will have on local property taxes. That information is then returned to the City for the City Council to utilize in their detail budget reviews to enable them to make a final determination on expenditures and a final determination on a city levy, which will be reviewed at a public Truth in Taxation hearing which staff is proposing to conduct on December 4, 2000. The attached proposed resolution includes both the revenue and expenses for 2001 along with the proposed levy. Attached is a proposed preliminary resolution along with the notice from Anoka County as to when the City Council may establish budget hearing dates. It is staffs recommendation that this item be placed on the September 5th work session for more in-depth review of the preliminary proposed budget and the preliminary proposed levy. WE:sms 0008243BUD - C AuguSt 21, 2000 Mr. Walt Fehst City Manager City of Columbia Heights 590 40th Ave. NE Columbia Heights, MN 55421 Dear Mr. Fehst: OUNTY OF ANOKA PROPERTY RECORDS AND TAXATION DIVISION GOVERNMENT CENTER · 2100 3RD AVENUE ° ANOKA, MN 55303 FAX (612) 323-5421 · Property Assessment The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 2001. The dates for this hearing cannot conflict with the initial hearing set by the co~nty, ~tropolitan agencies or the school districts located in your city. However, your continuation hearing m= conflict with the continuation hearing of another taxing district. These hearings must be held between November29 and December 20, 2000. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. Add~tionally, Chapter 389, Laws of 1998, requires that the first and second Mondays of December are reserved for use by the cities until September 15. The following taxing districts within your city have set the following hearing dates: TAXING HEARING RECONVENING DISTRICT DATE DATE Anoka County ................... Decchar 7 .......... December 19 Metropolitan Agencies .......... December 6 .......... December 13 SD ~13 ....... · .................. December 5 .......... December 12 With this information you can now set the initial date for your public hearing and a date for reconvening the meeting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 2001 certified proposed property tax levy is due on or before 8eptember 15, 2000. A proposed levy and hearing date certification form is enclosed. If you have any questions concerning the Truth in Taxation process, please call at (763)323-5435. Sincerely, Jo~n Flavin Property Tax Accounting Encl. Affirr ,ative Action I Equal Opportunity Employer RESOLUTION 2000-60 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET FOR THE YEAR 2001, AND SETTING THE PROPOSED TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 2001 AND APPROVE THE HRA LEVY OF $94,752 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2001 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Capital Improvement Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Expense Including Interfund Transfers Expense 8,216,490 307,762 119,045 68,100 192,399 597,234 8,825 1,991,300 0 473,537 430,893 1,102,097 1,430,297 1,245,261 1,491,610 324,212 0 274,732 0 2,129,220 20,403,014 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorera tax levies and use of fund balances, as heraina~er set forth for the year 2001: General Fund Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Capital Improvement Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund Total Revenue Including Interfund Transfers Revenue 8,216,490 307,762 119,045 68,100 192,399 597,234 8,825 1,991,300 0 473,537 430,893 1,102,097 1,430,297 1,245,261 1,491,610 324,212 0 274,732 0 2,129,220 20,403,014 RESOLUTION 2000-60 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET FOR THE YEAR 200'1, AND SETTING THE PROPOSED TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 2001 AND APPROVE THE HRA LEVY OF $94,752 Section C. The following proposed sums of money are levied for the current year, collectable in 2001, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimated EDA Fund Levy Total Proposed Levy 1,004,000 1,940,058 550,268 131,226 3,625,552 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2001 in the amount of $94,752. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing was held on December 4th at 7:00 P.M. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 1 lth day of September 2000 Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Patricia Muscovitz, Deputy City Clerk Summary by Department CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2001 8~24~00 Adopted Actual Actual Budget t998 1999 2000 Mayor-Council 41110 172,179 211,599 196,262 City Manager 41320 343,322 364,227 388,852 Elections 41410 31,756 9,654 37,405 Finance 41510 473,216 509,272 549,621 Assessing 41550 124,337 125,925 144,417 Legal Services 41610 162,547 201,931 215,265 General Government Building 41940 142, 119 140,545 125,900 Police 42100 2,042,147 2,120,412 2,394,077 Fire 42200 748,131 751,559 769,507 Civil Defense 42500 24,859 25,876 36,589 Animal Control 42700 9,647 12,391 15,650 Public Works 43000 0 0 0 Engineering 43100 270,087 355,828 363,146 Streets 43121 493,394 526,816 638,438 Street Lighting 43160 109,393 124,580 121,875 Traffic Signs & Signals 43170 44,673 55, 150 67,375 Weed Control 43260 3,814 12,133 8,981 Administration & General 45000 211,177 185,612 189,645 Youth Athletics 45001 30,751 14,287 19,690 Adult Athletics 45003 14,081 16,799 26,028 CHASE 45004 0 21,632 20,891 Travel Athletics 45005 20,248 12,526 23,906 Back to the Parks 45006 0 0 10,000 Project Pride 45007 0 0 0 Trips & Outings 45030 31,561 40,665 35,610 Senior Citizens 45040 58, 188 64, 132 71,758 Recognition/Special Events 45050 44,060 62,836 47,528 Murzyn Hall 45129 162,649 181,916 243,692 Parks 45200 537,423 564,490 638,648 Tree Tdmming 46102 62,319 37,872 42,940 Dutch Elm Sanitation 46103 38,613 45,331 53,617 Dutch Elm Replanting 46104 12,070 10,082 25,326 Community Development Adm 46310 0 0 0 Contingencies 49200 263 4,664 1,000 Transfers 49300 474,459 517,396 1,080,572 Total 6,893,683 7,328,158 8,603,611 Department City Manager City Manager Proposed Cu~ Proposed 2001 2001 2001 205,631 -10,000 195,631 391,945 0 391,945 6,823 0 6,823 563,138 0 563,138 145,923 0 145,923 216,460 0 216,460 150,000 -20,000 130,000 2,467,948 -57,809 2,410,139 850,088 -44,789 805,299 82,352 -50,000 32,352 16,150 0 16,150 0 0 0 356,483 0 356,483 643,549 0 643,549 125,489 0 125,489 70,452 0 70,452 24,237 0 24,237 189,556 0 189,556 19,940 0 19,940 26,477 0 26,477 22,231 0 22,231 22,775 0 22,775 10,000 -10,000 0 0 0 0 37,530 0 37,530 72,121 0 72,121 52,220 0 52,220 273,166 -27,000 246,166 646,903 0 646,903 46,948 0 46,948 53,927 0 53,927 26,028 0 26,028 0 0 0 0 0 0 400,000 0 400,000 8,216,490 -219,598 7,996,892 Adop~d Budget 2001 0 COLUMBIA HEIGHTS ECONOMIC DEVXLOP!d~"r AUTHORITY EDA RESOLUTION 2 0 0 0 -11 RESOLUTIOIq OF TBX COLUMBIA HEIGHTS ECONOMIC DEVXLOPMXNT AUTHORITY (EDA) ADOPTING A PRELIM=NARY BUDGET AND RECOMMXNDATION SETTING TH~ EDA LOCAL LEVY. NOW, THXREFORZ BZ IT RESOLVED BY THE COLUM3IA HEIGHTS EDA FOR T~X CITY OF COL~MBIA HEIGHTS, M~IqlqXSOTAz That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The preliminary budget for the Columbia Heights Economic Development Authority for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for each of the funds as listed below. ~DNAMX Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel C0mm. Devel Comm. Devel Parkview Villa North EDA Home Improvement CH Section 8 Certificates CH Section 8 Vouchers Parkview Villa South Rental 4607 Tyler Temporary Housing I~/DEPT. NO. XXPENSBS 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 161,445 235-46360 12,916 235-46385 3,334 Section B. The estimated gross revenue =o fund the budget of =he Columbia Heights EDA for all funds, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FUND NAME Cornre. Devel. Parkview V:Llla North Comm. Devel. EDA Comm. Devel. Home Improvement Comm. Devel. CH Section 8 Certificates Comm. Devel. CH Section 8 Vouchers Comm. Devel. Parkview V].lla South Comm. Devel. Ren:al 460~~ Tyler FUND/DEPT. NO. REVENUE 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 217,262 235-46360 16,250 Section C. The following sums of money are recommended to be levied for ~he current year, collectable in 2001 upon the taxable property in said City Of Columbia Heights, for the following purposes: Recommended EDA Levy $119,295 The Executive Director ~s hereby instructed to transmit a copy of this resolution to the C~ty Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: ROLL CALL: Attest by: 28~h DAY OF AuGust, 2000. AYES: NAYS: SECONDED BY: Robert W. Ruettimann, President Walter R. Fehst, Execu=iv'e Director H, %Jtesolu~ions \ 9 9 - 14budge= COLUM3IA BXIGHTS ICONOMIC DEVELOPMENT AUTHORITY BRA RaS0LUTION 2000-02 NOW, TH~P.~FORX BE IT RESOLVED BY THB HRA FOR THE CITY OF COLUM3IA BXIGHTS, MINNNSOTAz That the following is hereby adopted by the Housing and Redevelopment Authority in and for Columbia Heights. Section A. The budget for the Housing and Redevelopmen= Authority in and for Columbia Heights for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for the funds as listed below. FUND NAME FUND/DEPT. N0. Comm. Devel. HRA 299-46320 106,752 Section B. The estimated gross revenue eo fund the budget of the HRA for said fund, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FUND NaMB FUND/DEPT. NO. RNVENUE Comm. Devel. HRA 299-46320 127,151 Section C. The following sums of money are recommended to be levied for the current year, collectable in 2001 upon the taxable property in said City of Columbia Heights, for the following purpose: Recommended HRA Levy $94,752 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS 28th DAY OF Auaust, 2000. MOTION BY: ROLL CALL: AYES: NAYS: SECONDED BY: Attest by: John Hunter, Chair Walter R.' Fehst, Executive Director S,~Resolutio~s%;OOO-O2budget COLUMBIA HEIGHTS ECONOMIC DEVELOPMZENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JULY 18, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:34 p.m., Tuesday, luly 18, 2000, in the Parkview Villa Community Room B, 965 40~h Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettimaxm, Patricia Jindra, Don Jolly, Gary L. Peterson, lulierme Wyckoff, John Hunter, and Marlme Szurek (arrived at 7:00 p.m.) Walt Fehst, Executive Director Randy Schumacher, Community Development Assistant Michelle Chalin, Parkview Villa Public Housing Administrator Anita Kottsick, Parkview Villa Public Housing Administrator Shirley Barnes, Crest, View Management ADDITIONS/DELETIONS TO MEETING AGENDA- Addition of 6-B- 1 to Approve Change Order #2 for the Parkview Villa Elevator Modernization Project.' CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A, Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of June, 2000 MOTION by John Hunter, seconded by Julienne Wyckoff, to approve the minutes of the June, 2000 regular meeting with the following amendments listed below. Page 1, Section B, Report of the Management Company, Paragraph 2, the last sentence should read: All of the units that did not pass inspection will again be inspected at a later date by the Parkview Villa staff. Page 2, Section B, Report of the Management Company, Page 2, Paragraph 3, the last sentence should read: The only staff not on-site that week will be Michelle Chalin, the Public Housing Administrator. Page 2, Section B, Report of the Management Company, Page 2, Paragraph 4, the following sentences should read: In discussion, hlierme Wyckoffreported that she has received many phone calls from residents of the City that the geese are gone from the park outside of the Parkview Villa residents area park. Ms. Wvckoff commented that when she contacted Kevin Hartsen, the Public Works Director, he said that they aren't trying to remove all of the geese at once, but they will be moving a few at a time. Page 2, Bid Considerations, Agreement for Lawn Maintenance and Snow Removal Services, Paragraph 5, the second sentence should read: Mr. Nedegaard was going to purchase the property, but, has recently rec~uested an extension on the purchase of the property. Page 3, Section E, Status Report - Acquisition of Central Avenue Properties, Paragraph 5, ADD the following sentence: In regards to this vroject. the consideration of fundin~ would be primarily from CDBG Funds. All Ayes. MOTION CARRIED. Economic Development Authority Meeting Minutes July 18, 2000 Page 2 2) Financial Report and Payment of Bills a. Financial Statement - June, 2000 b. Payment of Bills - June, 2000 MOTION by John Hunter, seconded by Marlme Szurek, to approve Resolution 2000-09, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for June, 2000 and approving payment of bills for June, 2000. All Ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY A. Michelle Chalin, Parkview Villa Public Housing'Administrator. Ms. Cbalin stated that Millar Elevator company is currently working on the large elevator at this time. The small elevator is up and running. However, just in the last three days it has broke down. MiHar Elevator Service has responded quickly to the repair call. June 12, 2000 a circuit panel shorted out in umt 212 and all of the units above it. Power was restored to every unit on that same day except unit 212. The occupant of urdt 212 was occupying the unit Therefore, her rent was reimbursed to her for the time period of June 12~h tlu'u July 1 st. The electrician stated the problem arose due to the panel casing being installed too close to the c~rcuit breaker. In discussion, Pres. Ruettimann asked Mel Coilova, the Cities Building Official, would the panel casing being installed too close to the circuit breaker cause the power outage? Mr. Coilova stated that yes, it could have got too hot. Pres. Ruettimann requested that Mel Coilova visually check the electrical system for the other units at Parkview to see if some corrections need to be made there also. 4607 Tyler had their inspection from Anoka County today for the HOME Program with no violations. She will be receiving a written letter in this regard. Monday, July 10~ MicheHe Chalin returned to Parkview Villa. She then gave her resignation. Her last day will be July 28, 2000. Ms. Barnes reported that Auita Ko~ick will be managing Parkview Villa half of the day and the other half of the day at Columbia Heights. Another associate will take the other half of the day at Parkview Villa so that there will always be staff present at Parkview Villa. Ms. Barnes stated that the new associate will have to go to a training course. Nan McKay is just one of the organizations that put on the training course. Mr. Ruettimann asked for a copy of the course to have on file with the EDA. On July 28e', 2:00 p.m., at Parkview Villa there will be a farewell party for Michelle Chalin. Ms. Barnes commented that she was very grateful for Michelle Chalin and Anita Kottsick's work that they have done for Crest View Management. The Residents Management Reports are completed and there was nothing under the level of satisfactory recorded. Overall the report was good news and she again thanked Michelle for her hard work in managing Parkview Villa. Ms. Barnes also added that the EDA shouldn't be too concerned about the amount of turnover of units at this time. This is common for buildings between 10-15 years of age in the buildings that she manages. , Pres. Ruettin~ann asked if Michelle Chalin has ever done an exit report? She responded that this was her first job. He asked that she do one for Crest View Management and the EDA's files. The report will help the EDA and Crest View Management to assess how she ran the facility, how she felt that the program runs, etc. AMENDMENT TO OCCUPANCY POLICIES Mr. Schumacher explained that this report clarifies how much preparation is necessary for internally changing units. Currently the Occupancy Policy specifies a fee for internal unit moves. The current fee is $125 and does not cover the actual cost of preparing the unit for occupancy. Staff is recommending $400 be used as a base amount for this cleaning and painting process. This policy would take effect as of September 1, 2000 for all tenants, including those on the internal waiting list prior to September 1, 2000, unless the move has already been arranged. Economic Development Authority Minutes July 18, 2000 Page 3 In discussion, Ms. Wyckoff questioned if it was ever considered to keep the mount at $125, but saying to the resident that you won't be able to change units for two years? Ms. Chalin stated that she remembers that most of the residents have been there for well over two years and so that would make them eligible to change units at this time based on the amount of time that they have been in the building. Ms. Harems stated that each resident, including herself pulled up their own earpet in their apartment and then cleaned the floor underneath it. She has lived there 14 years and is seriously considering moving to the east side of town due to the noise, smell, traffic and environment around Parkview Villa. Another resident stated she could hear people talking loudly from her window also. Ms. Barnes stated that the complaints she receives from residents is noise late at night and the smell from the kitchen and garbage from the mall behind Parkview Villa. Mr. Ruettiman asked what time do they hear the trucks in the morning? The residents responded that they hear them at 5 a.m. Mr. Ruettimanu asked Mel Coilova if there is anything that can be done about the smell from the restauiant behind Parkview Villa? Mr. Coilova reported that he has checked it out in the past and found no unusual problems, but he will check into it again. Ruettimann asked Walt Fehst to talk to the owners of the businesses behind Parkview Villa to see if there is anything that can be done about the noise problems that the Parkview Villa residents are concerned about. MOTION by Julienne Wyckoff, seconded by Marlaine Szurek, to amend the Occupancy Policy of Parkview Villa to reflect a reloeation fee of $400 effective September 1, 2000. All Ayes. MOTION CARRIED. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. Mr. White commented that there is a public microphone system in this room, he would like to see the EDA use it at the next meeting. Pres. Ruettimann responded that he wasn't aware of one available, but he will use it in the future. His second question was about the properties on Lookout Place, what is the City doing with them? Mr. Schumacher reported that we have been doing a clean up of the property at this lime. Mr. White also asked how soon would the homes be demolished? Mr. Schumacher responded that the City does own the unit. The residents moved out last week. Staff is currently working on cleaning up the homes. It will be a matter of time until everything is cleaned up. The Fire Deparlment will possibly be using the homes for f~re training. Mr. Hunter asked if we have to relocate the residents of the properties? Mr. Schumacher reported that both families have made other arrangements at this time. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None. PUBLIC HEARINCS - None. ITEMS FoR CONSIDERATION A. Other Resolutions - None. B. Bid Considerations - None. 1) Approve Change Order #2- Millar Elevator MOTION by John Hunter, seconded by Marhine SEek, to approve Change Order Number 2 for Millar Elevator Service Company in the amount of $750 with payment out of proper funds; and furthermore, to authorize the President and Executive Director to'enter into an agreement for the same. All Ayes. MOTION CARRIED. B. Other Business , 1) Section 8 Report. Randy Schumacher reported that staff is working diligently on the transfer of the program by October I, 2000. MOTION by John Hunter, seconded by Don Jolly, to receive the Section 8 Report as written. All Ayes. MOTION CARRIED. 2) Approval of Engagement from McGiadrey & Pullen, LLP Mr. Schumacher reported that McGladrey & Putlen, LLP is a very reputable fwm. Mr. Rothschild has recently mined in his resignation. Mr. Fehst and Mr. Schumacher both expressed a positive response to using this firm to help the EDA accomplish the transfer of Section 8 back to Metro HRA. Mr. Schumacher thanked Chef Bakken and /ulie Wesley as well as other staff members that have helped pull this programs paperwork together so that we can Economic Development Authority Minutes July 18, 2000 Page 4 transfer it hopefully by September 1, 2000. MOTION by Gary L. Peterson, seconded by John Hunter, to approve the engagement letter from McGladrey & Pullen' LLP for accounting services related to the EDA's Section #8 Program and to authorize the President and Executive Director to execute same. All Ayes. MOTION CARRIED. 3) Acquisition of Main Street Properties Walt Fehst gave the report of the Main Street properties. The property at 3855 Main Street was valued at $55,000, and the property at 3919 Main Street was valued at $66,000. For the property at 3855 Main Street, staff will be drawing up a Purchase Agreement for the property. Both eta these units have come before the EDA Board and the City Council for evaluation. The City Council's decision ~as to purchase, demolish and rebuild on the property at 3855 Main Street. He would like to ask the EDA to see if they are in agreement to purchase the property at 3919 Main Street to clean it up and sell the property for redevelopment. He could not recommend at this point that the EDA spend any money at this time for the property. He does recommend that we negotiate with the City Council to borrow funds from the abatement fund. The Council discussed a partnership with them in the purchase of the 3919 property. The City is currently working on two reports; 1) Section 8 Transfer; 2) TIF to see what funds are available from them for this project. In discussion, Pres. Ruettimann would like to check over some of the funds available with staff and he would be definitely interested in a joint parmership program with the City. He also questioned if the units are vacant? Mr. Fehst reported that one unit is vacant and the other is currently housing a family. He requested that the Board permit the Director and Assistant Director to come up with some kind of agreement on funding. Mel Coilova reported that he felt that the residents that are interested in the properties would possibly move quickly on the purchase of the properties if the City isn't interested in the purchase. Mr. Cellova stated that one of the owners does have an offer for the property. Julienne Wyckoff felt that if the Council has already authorized the one piece of property to be bought and demolished, why is the EDA Board questioning this purchase? What is the advantage for Mr. Knox to sell the property to the City? Mr. Fehst reiterated that he felt the same way about the purchase of the property. Again, he stated that he felt we could use the abatement funds for the property. It should be noted that one of the owners (Mr. Knox) was present at the meeting. Mel Cellova stated that Mr. Knox does have an offer for $98,000. Mel also expressed that currently we are talking about CDBG funds and we should look at what other funds are available. Pres. Ruettimann and Gary Peterson stated that they felt that this house was in good shape and we should probably let the owner sell the property and the EDA should focus on other areas of land in the City that really are in bad shape instead of purchasing this property. The general consensus by the EDA members is that Mr. Knox should go ahead and sell his property if he has a buyer for it. Gary Peterson requested staff study the funds that could possibly be used for the purchase of the property. No motion was made at this time until staff researches more into what funds can be used for the purchases. ADMINISTRATIVE REPORTS Report of the Deputy Executive Director. 1) 4216 Central Avenue Mr. Schumacher reported that Mr. Nedegaard has talked to staff in regards to the property at 4216 Central Avenue N.E. If there isn't any significant changes in his building plans, staff will go forth with the purchase of the property. Mr. Nedegaard has agreed to purchase the land and is looking at changing his plans for the property. The plans should be into the EDA sometime later this week. In discussion, Mr. Jolly asked that Mr. Schumacher pay special .attention to the retaining wall in the back of the Economic Development Authority Minutes July 18, 2000 Page S property. He had looked at the wall recently and it looks like it will not hold up. Mr. Hunter stated that Mr. Nedegaard has had plans to build a garage in the back area so the wall would be taken down. The question raised by Ms. Wyckoff was that when we sell the property wffi the money go into the EDA funds? Mr. Schumacher and Pres. Rueitlimann confn'med that the dollars will go into the EDA Funds. 2) Update of HUD Form 50058 Family Reporting Mr. Schumacher reported on the HUD Form 50058's Family Reports. Parkview Villa does not have the proper hardware available, so the Community Development Staff has be entering the information into the HUD forms for Parkview staff. The reports are currently done and submitted to HUD with 90 reports entered and a total of 85% accepted. The manually written forms prepared by Parkview Vilh staff will be sent back to Parkview Villa staff in the next week. / In discussion, Ms. Barnes stated that Anita Kottsick did a tremendous mount of work in filling out the reports in a short period of time and she would like to thank her forthis. Normally, this would take months to fill out these reports. Mr. Scbumncher would like to recommend that we purchase a program to help Parkview Villa do the reporting themselves in the future. Mr. Ruettimann suggested that we could possibly have someone create a program that we could have staff enter the information without spending $20,000. He would like to have a program that complies with all of HUD's rules. Mr. Schumacher expressed that Parkview Villa does not have any software at this time to input the HUD forms that are to be filed. Pres. Ruettimann stated that we have been working on this software program for a few years and have gotten nowhere. He felt we should use our I.S. Department resources and knowledge to get the forms submitted on time and we need to have someone find out the exact software needed; forms, receipts, basic information, etc. Ms. Barnes clarified that currently we are duplicating our work. Parkview Villa Management is hand writing the forms and then the EDA staff is inputting it into the computer and transmitting it to HUT). If we had the program at Parkview Villa they could enter the information in at one time. She stated that two things need to happen in this regards: l) fred out what HUD requires, and 2) Check into the cost oft program that will work for all of the requirements. Mr. Schumacher agreed with Pres. Ruettimann that the Information Services staff at City Hall should be involved in the purchase of the software as we do not have the knowledge of sofh~are pwgrams that they do. Pres. Ruettimann requested that Randy Schnmacher and Parkview Villa Staff work together to come up with what requirements of software and forms are needed. B. Report of the Executive Director-None. C. Committee/Other Reports. 1) Resident Council- Pat Jindra Pat Jindra reported that she has submitted in writing the minutes of the last two meetings with the Parkview Villa residents. 2) Six Month Report of Resident moves at Parkview Villa - Pat Jindra Pat Jindra reported that there was 20 internal moves in Parkview Vilh in the last six months. Ms. Chalin said that number included residents that both changed apartments and residents new to the facility. In discussion, it was determined that there was a misunderstanding in what Pat Jindra asked Ms. Chalin for, so the incorrect amount was given to Pat Jindra. For January 1 to June 30, 2000, the correct amount is 20 total unit turnovers for Parkview Villa and 2 for 4607 Tyler Street NE. The actual amount of internal moves was zero for the four plex, 3 for the north bullcling, and 4 for the south building. There were nine new tenters moving into the North building, 4 new renters moving into the South building, and 2 new tenters moving into 4607 Tyler Street NE. during this period. Pres. Ruettimann requested that Pat Jindra meet with the residents of Parkview Vilh on a quarterly basis in the Economic Development Authority Minutes July 18, 2000 Page 6 MOTION by Don Jolly, seconded by Marlaine SEek, to request payment for Pat Jindra for attending meetings with Parkview Villa residents on a quarterly basis. All Ayes. MOTION CARRIED. OTHER CONCERNS Mr. PeU~rson expressed his concern that on the South side of the Parkview V~la North bu~ding he noticed some of the siding possx~ly buckling. Pies. Ruettimann asked that Mel CoHo.va, the Building Official, take a look at the building for possible repairs needed. MEETINGS Pres. Ruettimann stated that the next EDA Meeting cannot ~e held on August 15, 2000, due to many of the EDA Commissioners schedules. He directed staff to look at possibly another day between the 14th and 21' of August. Mr. Schurnacher will check this out with the City schedule and EDA Staff and then staff will contact in writing all of the Commissioners, Parkview Villa staff, Crest View Management, Executive Director, and Community Development Staff. ADJOURNMENT MOTION by Pat Jindra, seconded by Gary Petenon, to adjourn the meeting at 8:37 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Chev~l Bakken Recording Secretary H:~EDAminute~\7 - 18-2000 COLUM4BIA H iGHTS PUBLIC LIBRARY BOARD TRUSTI gS MINUTES August 1, 2000 The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were: Patricia Sowada, Barbara Miller, Nancy Hoium, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 5m, 2000, meeting as mailed. The August 14, 2000, bill list was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: 1. It was moved, seconded, and passed to transfer $300.00 from line item 3105 to line item 2030. The invitation to the open house of the new Rum River Branch of Anoka County Library was reviewed. The building opened to the public for the tirst time on July 31. Grand opening and dedication will take place on Sunday, August 6. The Board members discussed going to the opening. Tthey will coordinate with each other on Saturday. The Board decided they would like to send a bouquet of flowers for the grand opening. Foundation update was presented. Barbara Miller and Becky Loader met with the City Council at a work session and presented the information about a possible library foundation. The Board chose to set aside this item for the time being, and to bring it up again at the next meeting. A Heritage Preservation Commission update was given. This item was also discussed at the same work session. The City Council had been given a packet of information to review for a month. Councilmember Wyckoff recommended that they pursue an advisory commission. Columbia Heights has a history of having only advisory commissions. The City Council recommended that an ordinance be written. Becky has forwarded the information to the City Attorney, Jim Hoeft, and Becky will follow up with him on August 2. An update on the 2001 budget was presented. There was no feedback from the City Manager or Finance Director after the first meeting. No personnel contracts are settled for the upcoming year. Staff is aware that this is an election year. At 7:55 p.m. Richard Hubbard joined the meeting. To be prepared, the Finance Director suggested that the library formulate a document on what it would take to have a 0% increase in the levy for the upcoming year. We have three pages who have not provided Becky with their plans for the fall. They have been asked several times and have now received a written notice that if they do not respond by August 21 it will be assumed that they are not returning and they will be left off the schedule. An advertisement has been printed in the newspaper. 7. Pictures from the Jamboree Parade were viewed by the Board. New Business: 1. Thank you note from the Bureau of the Census was reviewed. The articles about E-books were reviewed. MELSA is working on a collection of these for people to look 'at. They will not replace the traditional book but rather be an alternative format. Statistics about summer reading club from Anoka County were reviewed. There are 759 children registered at Columbia Heights. 4. Article on the Internet in the Northeaster was reviewed. There being no further business the meeting was adjourned. Respectfully submitted, je/~ineM.~~ehrn dt~Se ' . i c Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. 2