HomeMy WebLinkAboutJune 26, 2000 Executive SessionCITY Of COLUMBIA HEIGHTS
Donald O. Jolly
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, M N 55421-3878 (6 ! 2) 782-2800 TDD 782-2806 Mar~ine$~rek
Julietme Wyckoff
John Hunter
Please note: City Hail Phone Numbers have changed. New numbers are: Main Number (763) 706-3600; TDD (763) 706- 3692 CitF Mlnl~r
Wait Feltst
ADMINISTRATION
NOTICE OF COUNCIL EXECUTIVE SESSION
Notice is hereby given that a Council Executive Session
is to be held in the
CITY OF COL UMBIA HEIGHTS
as follows:
Meeting of:
Date of Meetlag:-
Time of Meeting:
Location of Meeting:
Purpose of Meetlag:
COLUMBIA HEIGHTS CITY COUNCIL
MONDAY, JUNE 26, 2000
6:15 P.M.
CONFERENCE ROOM I
EXECUTIVE SESSION
A GENDA
Discussion Items
Sale and lease back of 4101 Central Avenue.
The City of Cohxmb/~ Heights does not discrete on'the basis of disability in the admission or access to, or treatment or
employment in, its scrviccs, programs, or activities. Upon request, accommodation will be provided to allow individuals with
· disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary
at 706- 361 l, to make ammgements. (TDD/706- 3692 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 !-3878 (612) 782-2800 TDD 782-2806
ADMINIS TIM TION
Bayor
Gary L. Peterson
Councilmembers
John Hunter
Donald G. Jolly
Marlaine Szurek
Julienne P'ycko, lT
City Manager
Walter R. Fchst
June 23, 2000
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, June 26, 2000 in the City Council Chambers, City Hall, 590 40thAvenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treaUnent or employment
in, its services, programs, or activities. Upon request, accommodation wffi be provided to allow individuals with disabilities to
participate in all City of Columbia Heights' services, programs, and activities. Auxiliax7 aids for disabled persons are available upon
request when the request. is ..made at least 96 hours in advance.. PleaSe ~a!l ,the Deputy City.Clerk at 706,3611, to make arrangements.
{TDD/706-3692 for deaf or~heafing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
s
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agerich. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
e
CONSENT AGENDA
Cl'hese items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of
business.)
MOTION: Move to approve Consent Agenda items as follows:
1 ) Minutes for Approval
MOTION: Move to approve the minutes of the June 12, 2000, Regular Council Meeting as
presented.
2)
Approval to host the annul Police &Fire Reserve Appreciation Event
MOTION: Move to authorize the expenditure of up to $4,000 from the Civil Defense
budget fund 101-42500 line 4374 to host the annual appreciation night for the Fire and
Police Reserve Units, and that the Mayor and City Manager are authorized to enter into
contracts as needed for this event.
3)
Authorization to hire Temporary Crime Analyst from the '99 School Based Partnership
Grant
MOTION: Move to approve the hiring of a temporary crime analyst for a period of one
year, with a starting date to be in July 2000; also, to approve the purchase of necessary
software and computer equipment to be used to implement this grant, total mount of
personnel and equipment cost not to exceed $92,342.00, with funding to come from the
1999 School Based Partnership Grant #1999SBWX0026.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
June 26, 2000
Page 2
5)
6)
7)
8)
9)
Autho'nzation to purchase CFA Fleet MmtenanC, e Software Program
MOTION: Move to authori~ staff to purchase one CFA Fleet Maintenance Program from
Computerized Fleet Analysis, inc. of Addison, Illinois for a cost of $10,650, plus tax, with
funds allocated fi'om 701-49950-5170.
Conditional Use Permit - Case ~2000-0612. 4923 Central Avenue
MOTION: Move to approve the Conditional Use Permit to allow the operation of the
Cairo Grill in the Retail Business Zoning District at 4923 Central Avenue NE, subject to
the following conditions.
a. All required state and local codes, permits, and inspections including, but not
limited to building permits~ fire .~0de, andhealth department regulations will be met
and in full compliance;
b. The screening requirements of the Zoning Ordinance for fencing and dumpster
enclosure shall be in compliance;
c. All pwposed signage must be submitted on the City prescribed application form and
must fully comply with the Zoning Ordinance;
d. A revised floor plan of the building showing tenant spaces by size and uses shall be
pwvided to calculate parking requirements prior to the City Council meeting of
June 12, 2000; and
e. Hours of operation shall be confined to the period from 10:00 a.m. to 1:00 a.m.
Approve 3greement for Lawn M'aJntenance and Snow Removal Services
MOTION: Move to award the contract for lawn maintenance andmow removal services
to Lawn Service and Snow Removal, Inc;and furthermore, to authorize the Mayor and
City Manager to enter into an agreement for the same.
Close Hearin~ for Rental License Revocation of 1020 44~h Avenue
MOTION: Move to close the Public Hearing Regarding the Revocation or Suspension of
the Rental License held by Greg Heinen regarding Rental Pwperty at 1020 44th Avenue in
that the property is in compliance with the Housing Maintenance Code.
Close Hearing for Rental License Revocation of 4201 6th Street
MOTION: Move to close the Public Hearing Regarding the Revocation or Suspension of
the Rental License held by Thomas Zarembski regarding Rental Property at 4201 6th Street
until such time that the proper owner of the property can be notified.
Establish Hearing Dates Re: License Revocation or Suspension of Rental Properties at
5000 50m Avenue and 1407-1409 Circle Terrace
MOTION: Move to establish a Hearing Date of July 10, 2000, for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights
against A. C. Milan at 5000 50~ Avenue.
MOTION: Move to Establish a Hearing Date of July 10, 2000, for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights
against Susan Loewenthal at 1407-1409 Circle Terrace.
10) Approve Re-Issue of Rental Housing l .icense Revocation for 46104612 Fillmore St.
City Council Agenda
June 26, 2000
Page 3
MOTION: Move to issue a Rental Housing License to Mohsen Dessouki to operate the
Rental Property located at 4610-4612 Fillmore Street in that the provisions of the Housing
Maintenance Code have been complied with.
11)
Approve Re-Issue of Rental HoUsing License Revocation for 1407-1409 Circle Terrace
MOTION: Move to issue a Rental Housing License to Susan Loewenthal to operate the
Rental Property located at 1407-1409 Circle Terrace in that the provisions of the Housing
Maintenance Code have been complied with.
12)
Close Hearing for Rental License Revocation of 4616 Tyler Street
MOTION: Move to close the Pubtic .a Hearing Regarding theRevocation or Suspension of
a License to Operate a RentalProperty within the City of Columbia Heights against Syed
Raza at 4616 Tyler Street.
13)
Close Hearing for Rental License Revocation of 218-220-42nd Avenue
MOTION: Move to close the Public Hearing Regarding the Revocation or Suspension of
the Rental License held by Christopher Decker regarding Rental Property at 218-220 42"d
Avenue in that the property is in compliance with the Housing Maintenance Code.
14)
Close Hearing for Rental License Revocation of 4147 Washinl~n Street
MOTION: Move to close;the Public Hearing Regarding the Revocation or Suspension of
the Rental License held by Larry Wakeman, regarding Rental Property at 4147
Washington Street in that the property is in compliance with the Housing Maintenance
Code.
15)
Approve Rental Housing License Applications
MOTION: Move to approve the items as listed on the rental housing license agenda for
June 26, 2000.
16)
Approve License Applications
MOTION: Move to approve the items as listed on the business license agenda for June 26,
2000.
17)
Payment of Bills
MOTION: Move to pay the bills as listed out of proper fun&.
5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
A. Proclamations
C. Introduction of New Employees
D. Recognition
6. PUBLIC HEARINGS
City Council Agenda
$une 26, 2000
Page 4
Second Reading of Emer_~ency Ordinance No. 1414. Beini an Ordinance for a 60 Day Extension
of the Moratorium on the placement. construction. and modification of towers and wireless
telecommunication facilities within the City of Columbia Heights
MOTION: Move to waive the reading of Emergency Ordinance No. 1414, there being ample
copies available to the public.
MOTION: Move to approve Emergency Ordinance 1414, being an Emergency Ordinance of the
Columbia Heights City Council approving a 60 day extension of the moratorium on the
placement, construction, and modification oftowem and wireless telecommunications facilities
within the City of Columbia Heights~ .
7. ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1. Adopt Resolution 200043. a ResolutiOn adopting, the City of Columbia Heights
Comprehensive Plan
MOTION: Move to waive the reading of Resolution No. 2000-43, there being ample
copies available to the public.
MOTION: Move to adopt Resolution 2000-43, being a Resolution of the Columbia
Heights City Council adopting the City of Columbia Heights Comprehensive Plan, subject
to final review and approval by the Metropolitan Council.
First reading of Ordinance 1411. being an Ordinance rezoninl, 825 41't Avenue. NE 4150
Celatral Avenue NE. and 4156 Central Avenue NE to R-4: and approval of variance for
proposed assisted living senior building. and approve the prellminar plan for the planned
unit development at 825.41'* Avenue NE. 4150 Central Avenue NE. and 4156 Cenmll
Avenue NE
MOTION: Move to waive the reading of Ordinance #1411, there being ample copies
available to the public.
MOTION: Move to establish $uly 10, 2000 as the second reading of Ordinance #1411,
which is an Ordinance rezoning 825 41'* Avenue NE, 4150 Cenlnl Avenue NE, and 4156
Central Avenue NE to R-4, Multiple Family Residential District, as the proposal is
generally consistent wit the intent of the City Comprehensive Plan.
MOTION: Move to approve the five foot height variance for the proposed assisted living
senior building as topography of the property creates a hardship.
Move to approve the preliminary plan for the planned unit development at 825 41'*
Avenue NE, 4150 central Avenue NE, and 4156 Central Avenue NE, subject to the
conditions listed on the draft PUD Agreement.
B. Bid Considerations
City Council Agendn
June 26, 2000
Page 5
Other Business
1. Sale and lease back of 4 101 Central Avenue.
MOTION: TO BE DETERMINED.
ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
GENERAl. COUNCIL COMMUNICATIONS
A. Minut¢~ of Boards ~ Co~j~j9~.
1 ) Meeting of the June 6, 2000, Planning and Zoning Commission
2) Meeting of the May 16, 2000, Economic Development Authority
10.
CITIZENS FORUM
(At this ~ne, citizens have an opportunity to discuss with the Council items not on the regular agenda.
The citizen is requested to limit their comments to five minutes. Please note, the public may address the
Council regarding specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
Walter Fehst, ~ty ariaget
W'F/in
Agenda Correction:
ITEM 4-A-9
Address correction - 500'-401h Avenue NE - A.C. Milan
MOTION: Move to establish a Heating Date of july 10, 2000, for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against A. C. Milan at
500 40m Avenue.
CITY OF COLUMBIA HEIGHTS
REGULAR COUNCIL MEETING
JUNE 12, 2000
7:00 P.M.
COUNCIL CHAMBERS
CALL TO ORDER/APPOINT SECRETARY PRO- TEM/ROLL CALL
The meeting was called to order at 7:00 p.m. by Mayor Gary Peterson.
Motion by Councilmember Hunter, seconded by Councilmember Jolly, to appoint Carde Blowers as
Secretary Pro-Tern. Motion passed unanimously.
Rot Call: Present-Mayor Peterson, Councilmembers Jolly, Wyckoff, Hunter, Szurek
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING A GENDA
The Mayor stated that Item 7A1, Emergency Ordinance No. 1415, extending the date of the moratorium
on the change in use of property within the business zoning district in the City of Columbia Heights
wouM be discussed at that point of the agenda and is an addition to the meeting agenda.
CONSENT A GENDA
Councilmember Wyclwff requested Consent Agenda items # 4A4 and 4A17 be pulled for further
discussion.
Motion by Councilmember Wyckoff, seconded by Councilmember Szurek, and passed unanimously to
approve the following Consent Agenda items:
Minutes for Approval
The Council approved the minutes of the May 22, 2000, Regular City Council Meeting and the June 5,
2000, Special City Council Meeting as presented.
E~vtablish Work $e~M{tn me~ting d~ztes fof July Of 2000.
The Council established a Work Session meeting date of Monday, July 17, 2000 at 7:00p. m.
Authorize the purchase and installation Of two Internet graphics browsers at the Library
The Council authorized the purchase and installation of hardware and software necessary to install two
Internet graphics browsets from the Anoka County Library based on available State and County
contract prices and through the Columbia Heights Information System Department based on obtained
quotes; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the
same.
Approve Voice Mail for Columbia Heights Athletic Boosters
The Council approved adding voice mail to the office phone line of the Columbia Heights Athletic
Boosters located at Murzyn Hall.
City Council Meeting
June 12, 2000
Page 2
Authorize Attendance at Annual Police Retrainin? Conference
The Council ateroved the attendance of the Chief of Police at the Minnesota Chapter of the Southern
Police Insatute Annual Retraining Conference to be held in Plymouth, Minnesota, on July 24-28, 2000,
with conference registration fee of $175 to be covered from the Police Department training budget.
Award of Electrical Services for Gateway Park
The Council moved to accept the quote from Heights Electric in the amount not to exceed $5,750 to
provide an electric service to Gateway Park with funding provided by Fund 401-59919-5130; and,
authorize the Mayor and City Manager to enter into a contract for the same.
Adopt Resolution acce, pting bids and awarding the 2000 Seal Coat PrOject
The Council waived the reading of the resolution, there being ample copies available to the public.
The Council adopted Resolution No. 2000-50, being a resolution accepting bids and awarding the 2000
Seal Coating Project #0001 (B) to Allied Blacktop of Maple Grove, Minnesota, based upon their low,
qualified, responsible bid in the amount of $81,888.00 to be appropriated from Fund 415-50001-5130;
and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
RESOLUTION NO. 2000-50
RESOLUTION ACCEPTING BID AND A WARDING CONTRACT FOR
SEAL COATING PROJECT, #O001(B)
TO ~.LLIED BLACKTOP COMPANY
WHEREAS, pursuant to an advertisement for bids for 2000 Seal Coating Project #0001 (B) bids
were received, opened and tabulated according to law. The following bids were received
complying with the advertisement:
Bidder Base Bid
Allied Blacktop $81,888.00
Astech Corp. $86,925.55
WHEREAS, it appears that Allied Blacktop, 10503 89th Ave. No., Maple Grove, MAr is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied
Blacktop Company in the name of the City of Columbia Heights for 2000 Seal Coating Project #0001
(B), according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to aH bidders, the
deposits made with their bids except the deposit of the successful bidder and the next lower bidder
shah be retained until the contract has been signed.
3. City Project ~0001 (B) shah be funded with approximately 25 % City funds and approximately
75% by assessments.
City Council Meeting
June 12, 2000
Page 3
Dated this 12th day of June, 2000.
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All Ayes
CITY OF COLUMBIA HEIGHTS
Gary Peterson, Mayor
Carole J. Blowers, Secretary Pro Tem
Approval of Conditional Use Permit Case #2000-0613, for 3800 Central Avenue
The Council approved the Conditional Use Permit to allow the operation of the Puerto Vallarto
restaurant in the Retail Business Zoning District at 3800 Central Avenue, subject to the following
conditions:
a. All required state and local codes, permits, licenses and inspections will be met and
in full compliance.
b. Waste material storage shall be located and screened in a manner consistent with the
Zoning Ordinance.
c. All proposed signage must be submitted on the City prescribed application form and
must .ully comply with the Zoning Ordinance.
d. The screening fence shall be maintained in a safeand functional condition, all debris
and weeds removed from site and the area maintained.
e. A site plan drawn to scale shall be submitted for review and approval by staff. This
site plan shall provide at a minimum, the following information: layout of parking lot,
access points, one van accessible and one other handicapped accessible parking
space, provisions for loading/unloading dumpster enclosure, and, snow storage.
f. One van accessible and one other handicap parking space shall be provided as near
as possible to the main entrance to the building. This space and access able shall be
clearly marked and signed.
g. The applicant will veri~5~ and provide evidence of legal authorization to reside and
work within the U.S.
Approval of Conditional Use Permit #2000-0614. 4101 Washin_eton Street
The Council approved the Conditional Use Permit to allow the operation of St. Matthew's Lutheran
Church Child Care at 4101 Washington Street, subject to the following condiaons:
a. All required state and local codes, permits, licenses and inspections will be met and
in.full compliance.
b. All proposed signage must be submitted on the City prescribed application form and
must.fully comply with the Zoning Ordinance.
c. An outdoor play space not less than 2,250 square feet shall be provided and fenced,
and issuance of the CUP will require a revised site plan showing the same.
d. The tra~c parking pattern shall be on 41~ Avenue and be clearly marked and signed
subject to review and approval of the Traj~c Commission.
e. The site plan shall be amended to provide temporary parking spaces for the drop off
and pick up of children. These spaces shall be clearly marked and identified.
City Council Meeting
June 12, 2000
Page 4
Approval Of a rariance Case #2000-0615. 3959 Central Avenue NE
The Council approved the variance request to allow a projecting roofiop sign at the Dairy Queen in
the CBD, Central Business District at 3959 Central Avenue NE as a hardship has been established
with regard to the historic preservation of the building.
Approval Of a Yariance Case #2000-0616. 3951 Central Avenue NE
The Council approved the variance to allow a 16foot 2 inch by 2foot 5 inch projecting sign, the roof
sign based upon the hardship with regard to historic preservation of the building at 3951 Central
Avenue NE.
First Reading Of Ordinance 1414 to Extend Moratorium on commercial installation Of towers.
antennae. and dishes
The Council waived the reading of Ordinance No. 1414, there being ample copies available to the
public.
The Council established June 26, 2000 at approximately 7: OOp. m. as the second reading of Ordinance
1414, being an Ordinance of the Columbia Heights City Council for a 5160 day extension of the
moratorium on the placement, construction, and modification of towers and wireless
telecommunications facilities within the City of Columbia Heights.
EMERGENCY ORDINANCE 1414
BEING AN ORDINANCE OF THE COLUMBIA HEIGHTS CITY COUNCIL
FOR A 60 DAY EXTENSION OF THE MORATORIUM
ON THE PLACEMENT, CONSTRUCTION, AND MODIFICATION OF TOWERS
AND WIRELESS TELECOMMIINICATIONS FACILITIES
WITHIN THE CITY OF COLUMBIA HEIGHTS
The City of Columbia Heights does Ordain:
Section 1:
r4q'IE~, on February 8, 1996, ConFess enacted the Federal Telecommunications Act of
1996, P.L. No. 104-104, to deregulate the telecommunications industry, providing a more competitive
environment for wired and wireless telecommunication services in the United States; and,
WHEREAS, increased competition in the market for wireless telecommunications services
may create an increased demand for antenna sites on towers and other antenna support structures
necessary for providing wireless service via existing and new technologies; and
WHEREAS; the Telecommunications Act of 1996 preserves the authority of the City to
regulate the placement, construction, and modification of towers, antenna support structures, and
wireless telecommunications facilities in order to protect the health, safety, and welfare of the public;
and,
WHEREAS, the Columbia Heights Zoning Ordinance currently allows public utility structures
as a Conditional Use Permit in every zoning district within the City except for the 1-2, Industrial
District which does not allow public utility structures; and,
City Council Meeting
June 12, 2000
Page 5
WHEREAS, the City Council determines it is necessary to complete the Comprehensive Plan
update and the rewrite of the Columbia Heights Zoning Ordinance and conduct further research and
analysis as to appropriate zoning and performance standards for towers and wireless
telecommunications facilities within the City.
Secaon 2:
NO W, THEREFORE BE IT RFJOL FED THAT in an effort to protect the health, safety, and
welfare of the public, the Columbia Heights City Council hereby imposes a 60 day extension to the
moratorium on the placement, construction, and modification of towers and wireless
telecommunications facilities within the City of Columbia Heights, with said moratorium commencing
and effective July 10, 2000 through and including September 7, 2000, and recognizing said
moratorium will effect only those applications for the placement, construction, and modification of
towers and wireless telecommunications facilities submitted to the City after the date of adoption of
this ordinance.
Section 3:
This Ordinance shall be in full force and effect fi'om and after July 1 O, 2000 and extending through
and including September 7, 2000.
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All Ayes
Mayor Gary L. Peterson
Carole J. Blowers, Secretary Pro Tem
Establish H~aring Dates Re: License Revocation or SuSl~nsiott Of Rental Properties at 4616 Tyler
St. 218-220 42'a Ave. 1020 44~ Ave. 4147 Washington. 4201 6~ St
The Council established a Hearing Date of June 26, 2000for Revocation or suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Syed Raza at 4616 Tyler
Street.
The Council established a Hearing Date of June 26, 2000for Revocation or Suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Christopher Decker at 218-
220 42~ Avenue.
The Council established a Hearing Date of June 26, 2000for Revocation or Suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Greg Heinen at 1020 44t~
Avenue.
The Council established a Hearing Date of June 26, 2000for Revocation or Suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Larry Wakeman at 4147
Washington Street.
The Council established a Hearing Date of June 26, 2000for Revocation or Suspension of a License
to Operate a Rental Property within the City of Columbia Heights against Thomas Zarembski at 4201
6~ Street.
City Council Meeting
June 12, 2000
Page 6
Close Hearing for Rental .l~icense Revocation 0f981 43 ~ Avenue
The Counca closed the Public Hearing Regarding the Revocation or Suspension of the Rental License
held by Mohammed Khan Regarding Rental Property at 981 43 ~ Avenue in that the Property is in
Compliance with the Housing Maintenance Code.
Close Hearing for Rental License Revocation of 1236-1238 Circle Terrace
The Council closed the Public Hearing Regarding the Revocation or Suspension of the Rental License
held by Gerald Janson Regarding Rental Property at 1236-1238 Circle Terrace in that the Property
is in Compliance with the Housing Maintenance Code.
Adpprove License A. vplications
The Council approved the items as listed on the business license agenda for June 12, 2000.
Payment of Bills
The Council approved payment of the bills as listed out of proper funds.
The following two items were removed from consent for additional discussion/consideration:
,a~pprove Policy for Neighborhood Event ttrairon
Discussion was held regarding the size and public use of the Neighborhood Event Wagon for various
events. The wagon was obtained through FFFF donations. Motion by Councilmember lYyckoff,
seconded by Councilmember ,S'zurek to approve the Application and Reservation Procedure that will
provide guidelines for use of the Neighborhood Event rFagon. Motion passed unanimously.
Approve City Manager Performance Review & A~ustment
Councilmember Wyckoff stated she wanted to strike the words "and succeeding years"from item 3
below, as she believed the deferred compensation amount was to be decided upon yearly as an
incentive for the City Manager. $8,000 is the maximum allowed by law for deferred compensation at
this time. After further discussion, motion was made by Councilmember Szurek, seconded by
Councilmember Jolly, and passed unanimously to authorize pay adjustments retroactive to January
1, 2000 as follows:
2)
S)
3.5 percent cost of living adjustment
2 percent step increase on the adjusted salary
To provide annual deferred compensation of up to $8, O00 for year 2000 and
succeeding years.
PR OCIMM~ TIONS. PRESENTATIONS. RE COGNITIONS AND GUESTS
A. Proclamations - None
Presentations
Mayor Peterson read comments fiom the nominators of Iq Tabb. He then presented
the Humanitarian of the Year award to lq Tabb. Iq provided some entertaining
comments to the Council and audience.
C.
Introduction of New Employees
Chief Johnson introduced Gregory Sinn, our newest Police Officer. He was officially
sworn in, and welcomed by the Mayor.
City Council Meeting
June 12, 2000
Page 7
Contributions received for the June 24. 2000 Fireworks Displ~_¥
The Mayor indicated that the following organizations/people donated money for the fireworks:
Kordiak Company, Crest View Lutheran Home, F'FW Post #230, Northeast Bank, Columbia
Heights Athletic Boosters, First Community Credit Union, Tri-City American Legion, and
HaroM Hoium.
Motion by Councilmember Jolly, seconded by Councilmember Szurek, to accept the donations
received for the June 24, 2000fireworks display. Motion passed unanimously.
Appointment to the Plannina and Zonin~ Commission
Motion by Councilmember Hunter, seconded by Councilmember Szurek, to appoint Tammera
Ericson to a four year term, ending April 1, 2004, on the Planning and Zoning Commission,
filling the current vacancy. Motion passed unanimously. Ms. Ericson provided some
background information on her education and work experience. Ms. Ericson is a seven year
resident of the city.
Guests
State Representative ~atveer Chaudhary provided the Council and citizens a summary
legislative update. Items highlighted were: budget surplus, school cuts, prescription drug
coverage, bonding bill, Patients Bill of Rights, levy limits, and an attempt to get the Heights
Theater on the Historical Register. Representative Chaudhary has taken an active role in the
prescription drug coverage issue, and will continue to work on that important issue.
PUBLIC HEARINGS
Rental Hoasimt Revocation/'or 4022 Madison Street
Assistant Fire ~hief, Dana dlexon, reported to the Council that the property at 4022 Madison
Street was now in compliance. Motion by Councilmember ff,'yckoff, seconded by
Councilmember Hunter, and passed unanimously to close the public hearing.
Rental Housing Revocation_£or 3843 Haves Street
Assistant Fire Chief, Dana Alexon, stated that this public hearing is a continuation from April
l Oa: He Stated that the violations have still not been corrected.
Motion by Councilmember Hunter, seconded by Councilmember Szurek, and passed
unanimously to close the public hearing.
Motion by Councilmember Hunter, seconded by Councilmember Wyckoff, and passed
unanimously to waive the reading of Resolution No. 2000-36, there being ample copies
available to the public.
Motion by Councilmember Hunter, seconded by Councilmember Szurek, and passed
unanimously to adopt Resolution No. 2000-36, Resolution of the City Council of the City of
Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of
the Rental License held by Sally Anderson, regarding property at 3843 Hayes Street.
City Council Meeting
Sune 12, 2000
Page 8
RESOLUTION 200036
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROFING REVOCATION PURSUANT TO ORDINANCE CODE SECTION SA.4OS(I) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD B YSALL Y ANDERSON
(HEREINAFTER "LICENSE HOLDER")
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 3843 HAYES STREET, COLUMBIA HEIGHTS, MINNESOTA, AND
WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
VYRIITEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
MARCH 30, 2000, OF A PUBLIC HF_~4RING TO BE HELD ON APRIL 10, 2000.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL
ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY
COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on October 29, 1999, Matt Field and John Larkin,~ inspectors for the City of Columbia
Heights, noted seven violations. Compliance orders listing the violations were mailed by regular
mail to the owner of the property at the address listed on the Rental Housing License Application.
2. That on December 22, 1999, Matt Field and John Larkin, inspectors for the City of
Columbia Heights, noted that six violations still remained uncorrected. Compliance orders listing
the violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
3. That on February 11, 2000, Matt Field and John Larkin, inspectors for the City of
Columbia Heights, noted that six violations remained uncorrected. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
4. That on March 30, 2000, Matt FieM and John Larkin, inspectors for the City of Columbia
Heights, noted that six violations remained uncorrected. Compliance orders listing the violations
were mailed by certified mail to the owner of the property at the address listed on the Rental
Housing License Application.
5. That on April 10, 2000, the City Council of the City of Columbia Heights did open a Public
Hearing relating to the Revocation or Suspension of the Rental Housing License held by Sally
Anderson for 3843 Hayes Street NE. Action on this matter was tabled by the City Council for a
period of sixty (60) days.
6. That on June 9, 2000, Dana Alexon, Housing Enforcement Officer and Steve Kolosky and
Dan O'Brien, inspectors for the City of Columbia Heights, noted that six violations remained
uncorrected.
City Council Meeting
June 12, 2000
Page 9
7. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE
CODE
B. FAILURE TO SUBMIT REINSPECTION FEES OF $200.00
8. That all parties, including the License Holder and any occupants or tenants, have been
given the appropriate notice of this hearing according to the provisions of the City Code Section
5A.306(1) and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 3843 Hayes Street is in violation of the provisions of the
Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the revocation or suspension of the license held by
License Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
QRDF~R OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F3738 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license hem by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS 19th DAY OF dUNE, 2000.
Motion by: Hunter
Second by: Szurek
Roll Call: All Ayes
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ATTEST:
Carole J. Blowers, Secretary Pro Tern Gary L. Peterson, Mayor
City Council Meeting
June 12, 2000
Page 10
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
Item 7A.1, Emergency Ordinance 1415, extending the date of the moratorium on the
change in use of property within the business zoning district in the City of Columbia
Heights was discussed at length at this time.
Ken Anderson, Community Development Director, reviewed the history of the moratorium.
On February 14, 2000, the Council adopted a resolution imposing a 120 day moratorium
on the change in use of property within business commercial zoning districts. The
moratorium is scheduled to expire June 13, 2000. Mr. Anderson is asking the council to
extend the moratorium to July 1, 2000.
The reason for the extension is to allow more time to submit the Comprehensive Plan to
the Metropolitan Council for their formal review and approval. One element of the
Comprehensive Plan that deals with a surface water management plan needs modification.
This issue will be discussed at the Six Cities Watershed meeting on June 15, 2000.
Comments have already been received from the Rice Creek Watershed District that need to
be incorporated as well.
Lee Stauch, 1155 Khyber Lane, felt that more public input on the Comprehensive Plan is
needed. Mr. Stauch was reminded that a Public Hearing was held by the Planning and
Zoning Commission on May 9~s. Mr. Stauch stated he felt that the Focus Newspaper is not
reporting enough local news. He was also advised that copies of the proposed plan at this
time are available at the Library and the Community Development Department.
After considerable discussion of the extension and possible other dates to extend the
moratorium to, a motion was made by Councilmember Hunter, seconded by
Councilmember Szurek, to waive the reading of Ordinance No. 1415 (using the extension
date of July 10, 2000), there being ample copies available to the public. Motion passed
unanimously.
Motion by Councilmember Hunter, seconded by Councilmember Szurek, to adopt
Ordinance No. 1415 (using the extension date of July 10, 2000), being an Ordinance of the
Columbia Heights .City Council imposing an extension to July 10, 2000, of the moratorium
on the change in use of property within the business districts in the City of Columbia
Heights. Motion passed unanimously.
EMERGENCY ORDINANCE 141 $
BEING AN ORDINANCE OF THE COLUMBIA HEIGHTS CITY COUNCIL IMPOSING AN
EXTENSION TO JULY 10, 2000 OF THE MORATORIUM ON THE CHANGE IN USE OF
PROPERTY WITHIN THE BUSINESS DISTRICTS IN THE CITY OF COLUMBIA
HEIGHTS
The City of Columbia Heights does Ordain:
City Council Meeting
June 12, 2000
Page 11
Section 1:
WHE~, on August 12, 1974, the City of Columbia Heights adopted Ordinance 818 which
is an ordinance relating to and establishing a zoning plan and revised zoning map for the City of
Columbia Heights; and,
WHEREAS, Ordinance 818 and subsequent amendments is of/~cially known as the Columbia
Heights Zoning Code; and,
WHERE. dS, the Columbia Heights Zoning Code divides the City into four residential districts,
four business districts, and two industrial districts; and,
WHEREAS, the four business districts are further classified in the Columbia Heights Zoning
Code as the LB Limited Business District, the CBD Central Business District, the RB Retail Business
District, and the GB General Business District; and,
WHEREAS, the City Council determines it is necessary to complete the Comprehensive Plan
update before permitting a change in use of any property located in the business districts within the
City; and,
WHEREAS, for the purpose of this Ordinance 1415, change in use shall be interpreted to
mean any occupant change from the time of adoption of this Ordinance which includes, but is not
limited to, activities such as a change in tenant, redevelopment of property, or new development.
Section 2:
NO ~, THEREFORE BE IT ORDAINED THAT in an effort to protect the health, safety, and
welfare of the public the Columbia Heights City Council hereby imposes an extension to July 1 O, 2000
of the moratorium on the change in use of property within the business districts in the City of
Columbia Heights, with said moratorium commencing and effective the date of adoption of this
Ordinance.
BE IT FUR THER ORDAINED THA T activities affected by this moratorium include anything
in the business districts requiring action by the Planning and Zoning Commission, building permits
for work involving structural changes, and change in tenant or owner-occupant of a property. This
does not include building permits for maintenance issues such as roofs and/or siding. Also, formal
applications submitted for Planning and Zoning Commission action prior to the date of adoption of
this Ordinance will not be impacted by the moratorium.
Section 3:
This Ordinance shah be in full force and effect from and after June 13, 2000 and extending to July
10, 20o0.
Offered by: Hunter
Seconded by: Szurek
Roll Call: AH Ayes
Mayor Gary L. Peterson
Carole J. Blowers, Secretary Pro Tem
City Council Meeting
June 12, 2000
Page 12
B. Bid Considerations - None
Other Business
1. Conditional Use Permit Case #2000-0612. 4923 Central Avenue- Cairo Grill
This item was reviewed by the Planning and Zoning Commission and passed on to the
Council for their approval with the following conditions:
a. All required state and local codes, permits, and inspections including, but not
limited to building permits, fire code, and health department regulations will
be met and in full compliance;
b. The screening requirements of the Zoning Ordinance for fencing and dumpster
enclosure shall be in compliance;
c. All proposed signage must be.submitted on the City prescribed application
form and must fully comply with the Zoning Ordinance;
d. ,4 revised floor plan of the building showing tenant spaces by size and uses
shall be provided to calculate parking requirements prior to the City Council
meeting of June 12, 2000; and
e. Hoursofoperationshallbeconfinedtotheperiodfrom lO:OOa, m. to l:OOa, m.
Ken Anderson, Community Development Director, reported to the Council that Item
"d" has not been completed and provided to staff by today's date. This information
is crucial to determine parking spaces required, as the restaurant plans to have seating
for 36.
The loud noise levels of the rooftop unit at the Jerusalem Market entered into the
discussion at this time. The Mayor and other councilmembers have been at this site
to review this problem, and feel the noise levels of the rooftop unit are unacceptable.
The Mayor suggested that the unit be turned so the noise would face Central Avenue
instead of the residential area. Ken Anderson stated that the noise levels of the unit
were tested, and they were high. Options to take care of this problem were discussed
with the City Attorney; i.e., citing the owner/tenant of the building; trying to work with
the owner/tenant to repair or replace the unit. Mr. Anderson stated that he and the
Building Official could visit with the owner/tenant of the Jerusalem Market regarding
the rooftop unit and give him a reasonable amount of time to correct the problem or
cite them. It should be noted that Cairo Grill and Jerusalem Market are owned by the
same person.
Tod Hanson from 4918 2~yler spoke regarding the referenced rooftop unit. Mr. Hanson
lives in the area of the loud rooftop unit. He reiterated that the history of onejointly-
ovened business usually carries over to the other jointly-owned business.
After considerable discussion, a motion was made by Councilmember Hunter,
seconded by Councilmember Jolly, to table the Conditional Use Permit to allow the
operation of the Cairo Grill in the Retail Business Zoning District at 4923 Central
Avenue NE, based upon the fact that city staff has not received a revised floor plan of
the building showing tenant spaces by size and uses needed to calculate parking
requirements prior to the issuance of a building permit. Motion passed unanimously.
City Council Meeting
June 12, 2000
Page 13
6.
The issue of the noisy rooftop unit at the Jerusalem Market was again discussed. The
Mayor directed staff (Ken Anderson, Mel Collova) to visit the owner/tenant of the
Jerusalem Market to see if they can work this problem out. Councilmember Hunter
stated he would like to go along on this visit with Mr. Anderson and Mr. Collova.
The League of Minnesota Cities Annual Conference is June 13-16 in St. Cloud.
Councilmembers Jolly and Szurek and Mayor Peterson will be attending.
Councilmember Hunter stated the Jamboree Parade is June 23'~, and will be bigger
and better at 148 units. He also stated that the Library needs more little red wagons
to be in the parade.
Councilmember Wyckoff stated she had received some complaints about lack of
trimming in the city parks. Since then, more seasonal help has been hired, and the
problem appears to have been taken care of. She also stated that the weed control
used by the city does not contain insecticides.
Councilmember YYyckoff also reminded citizens that the city now has their web site up,
and that citizens can communicate to the council via e-mail.
Councilmember Jolly inquired if there was a construction schedule available for the
present street construction in the N3V quadrant of the city.
The Mayor recognized the Special Projects Coordinator, Jean Kuehn, and the
following volunteers for the beautification efforts throughout the city parks, the
gateway area, and around City Hall: Linda Anderson, Laurel Bauer, Tony and Doris
Belinski, Helga Bode-Johnson, Shari and Sharon Briley, Kate Collopy, Alma Field,
Cindy Golan and the Scouts, Joe Goodman, Karen Gutkaes and Lauren, Leona
Haman, Elsie Ingemansen, Otto Kelm, Jeanette Lien, Linda Linder, Linda Lydahl-Hill
and Girl Scouts, Jean and Jim Magnuson and Lutheran Brotherhood, Jan Meyer,
Michelle Murzyn, Susan Murzyn, Linda Olson, Pat Sowoda, Kaye Stickler, Chester
Szaflarski, Bernie Szymczyk, Patty Warner, Lotus Hubbard, and Sylvia Okerstrom.
ADMIN1STRATIFE REPORTS
Report of the City Manager-
1) Ostrander Park Picnic is on June 14~h
2) Letters have been sent to affected persons regarding the 53nt and 7~ Street cul-de-sac
plans. To date, no responses have been received.
B. Report of the City Attorney - Nothing.
~ENERAL COUNCIL COMMUNICATIONS
The minutes from the following Boards/Commissions minutes were acknowledged: 1) Meeting of the May 18, 2000 Charter Commission
2) Meeting of the May 10, 2000 Human Services Commission
3) Meeting of the May 18, 2000 Telecommunications Commission
City Council Meeting
June 12, 2000
Page 14
CITIZENS FOR UM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. The citizen is requested to limit their comments to five minutes. Please note, the public
may address the Council regarding specific agenda items at the time the item is being
discussed.)
Harold Hoium referenced two letters he recently received from the city-one regarding mowing
of his grass, and the other regarding water meter installation/materials used in our city water.
The resident from 1500 39a Avenue stated she has had her automatic RadioRead meter
installed.
ADJOURNMENT
Motion by Councilmember W'yckoff, seconded by Councilmember Hunter, to adjourn the
meeting at 9:28p. m. Motion passed unanimously.
RespecOCully submitted,
Carole J. Blowers
Secretary Pro Tem
CITY COUNCIL LETTER
Meetin[~ of June 26, 2000
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. /-I- P,' 2. CIVIL DEFENSE APPROVAL:
ITEM: Police & Fire Reserve Appreciation Event
NO. DATE: June 20~ 2000 ' D
BACKGROUND
Each year the City Council has hosted an annual appreciation night for members of the Police and Fire
Reserve Units and their guests in recognition and thanks for the many hours these groups donate to the
community and the City. Plans are now being developed for this year's appreciation event.
ANALYSIS/CONCLUSION
The Reserves have indicated a preference to attend a show at the Chanhassen Dinner Theater again this
year. Council action is required to spend the money necessary for advance reservations, etc. There are
funds budgeted and available in the Civil Defense budget fund 101 Department 42500.
RECOMMENDED MOTION: Move to authorize the expenditure of up to $4,000 from the Civil
Defense budget fund 101-42500 line 4374 to host the annual appreciation night for the Fire and Police
Reserve Units, and that the Mayor and City Manager are authorized to enter into contracts as needed for
this event.
00-164
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of June 26, 2000
AGENDA SECTION: Consent ~.~./~...~ ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Authorization to hire Temporary Crime BY: Thomas M. Johns~ ~
NO,...~ Analyst, .School Based Partnership Grant DATE: . ....
BACKGROUND
In 1999 the Columbia Heights Police Department, in partnership with the Columbia Heights School District,
applied for a 1999 School Based Parmership federal grant. This grant is to be used for the hiring of a crime
analyst for the period of one year to study assaults on school property and research ways to reduce the number
of assaults that take place. The grant is for a total of $92,342. The breakdown of these dollars is as follows:
A. Personnel $34,560
B. Fringe Benefits $12,126
C. Travel $ 3,628
D. Equipment $17,495
E. Supplies $19,908
F. Consultants/contracts $ 4,625
G. Other 0
TOTAL $92,342
ANALYSIS/CONCLUSION
We have been informed that we have successfully obtained our grant and that we are approved to proceed with
our spending down of the grant. With this in mind, Captain Roddy, Sergeant lohn Rogers, Officer Mike McGee,
and I met with School Superintendent David Behlow and High School Principal lane Liepold. We discussed the
grant and made the following conclusions: the School District will supply a school representative (teacher) and
two students to assist with this grant. They will also track the time used toward this project and bill the Police
Department monthly so that payments may then be made from the grant via the City. The Police Department will
develop the job description and, with the assistance of the Assistant to the City Manager, will hire the crime
analyst. The Police Department will also price and purchase the required equipment and software, but only after
checking both State purchasing contracts for cities and school districts. The time line for this project is attached.
Also, it should be noted that this grant is only for one year and there is no retention requirement for this position.
RECOMMENDED MOTION: Move to approve the hiring of a temporary crime analyst for a period of one year,
with a starting date to be in July 2000; also, to approve the purchase of necessary software and computer
equipment to be used to implement this grant, total amount of personnel and equipment cost not to exceed
$92,342.00, witl3 .funding to come from the 1999 School Based Partnership Grant #1999SBWX0026.
TMJ:mld
00-158
Attachment
COUNCIL ACTION:
PROJECT TIME LINE
Month 1 (preparation phase)
Procure problem-solving resources · Hire crime analyst
· Recruit student volunteers
· Select school and police coordinators
· Purchase technology
· Train personnel
August 1 to August 31, 2000
Month 2 through Month 6 (analysis phase)
Month 2 (September) · Survey students
· Compile data
September 1, 2000 to January 31, 2000
Month 3 through Month 5 (October/November/December) · Compile data
Month 6 (January) · Compile data
· Analyze available data
· Develop action plan
Month 7 through Month 11 (response phase) · Compile data
· Implement action plan
February_ 1 to June 30, 2001
Month 12 (assessment phase) · Conduct final survey
· Analyze data obtained during response phase
· Review results and prepare final report
July 1 to July 31, 2000
U. S. Depa~iment of Sustice '
of' Communi~ Ori~nt~ Polirdng
COPS Grant Award
School-Based Pnrtnerships 1999
Ga=ant #: 1999SBWX0026 ORI #:
Applicant OtTanization'$ Legnl Name:
Law Enforcement Executive Name:
Address:
City, State, Zip Co-de:
Telephone:
Government Executive Nam~
City, Sta~, Zip Code:
Telephone:
Mlq'O0204
Cobvmhia Height~
ClfidThom~-~ M. lohnson
559 ~ Smet North, East
Columbia He/.~htn, MN 55421
(612) 7S2-2S4a,
(612) 7S2-2842
CRy Nf~g~ Walter. Fabst
590 40th Avmme Nortk East
Colmabia Heisht% MN 55421
(612) 752-2809
~' (612) 782-2801
Veador #:
416005069
Award Start Date:
Award Amount:
August 1, 1999
$ 92,342.00
Award ~ud Date:
July 31, 20OO
Ma3rLouLear7 '~x ~ Date
Acting Director
By slain g this awant, tl~ signatory officials axe agreeing ~ abide by Rte Co~iit~ns of Grant Award found on the reverse
sid~ of this docum~:
Sigaawe of Gove//mmt ~ with tl~.
authot~ to acc~lX this gr~t award.
Thomas M. Johnson, Chief of Police Dec.
Typed Nan~ an~ TiRe of Law Date
Enforcemmt Executive.
Walter R. Fehst~ City Mana~ger December
Ex~n~ive.
3, 1999
1999
9R22020205
Award ID:
55411
.COLUMBIA HEIGHTS POLICE DEPARTMENT
MILL STREET N.~.. COLUMBIA HEIGHTS, MN 55,4.21-3882 (6 ! 2) 782-2840
February27,2000
Ms. Lori Hunter
Department of Justice COPS Division
1100 Vermont Avenue, N.W.
Washington, D.C. 20530
POLICE DEPARTMENT
Chief of Police
TI~D (61 Z) 782-280~-homas M. J'oimson
Phone (612) 7064755
Fax # ~612} 706-3752
Dear Ms. Hunter:
SUBJECT:
REQUEST FORTIM~- EXTENSION FOR SCHOOL PARTNERSHIP GRANT COLUMBIA HEIGHTS
POLICE DEPARTMENT (ORI: MN0020400)
Per our telephone conversation on February 11, 2000, please consider this ~vritten request for an extension for the grant
period.
Due to the delay in receiving approval for this grant and the extensive preparation phase, ~ve were unable to move for~vard
with this program until the current school year ~vas more than half completed. We sincerely believe that the intbrmation
and action plan that will be developed through this program will positively impact how police and school officials respond .
to incidents of school violence well into the future. We are, therefore, dedicated to making every effort to ensure the
integrity of the data collected and the continuity in administration of this program.
Granting the extension to the time period for this grant program will assist us in these efforts in the following ways:
hacrease the integrity of the data by allowing the study to be implemented on a single school year. A decline in
assault rates would more likely be attributed to the action plan implemented and not affected by changes in the
student body (graduating seniors and incoming freshmen).
Increase the continuity in administration. This is especially true for the partnering school that is participating in this
program. Both teachers and students involved with the program change from school year to school year. By keeping
the program within an entire school year, we can ensure that most of those involved in administering the program
will be able to see the program through to its conclusion.
We are, therefore, requesting an extension through July 3 l, 200 I, so that the program can be conducted according to the
time line outlined on the following page.
Thank you for your consideration in this matter.
Sincerely,
Chief of Police
TMJ:mld
00-64
THF. ciTY oF' CO(.UMelA 14E:IGHTS OO~S NOT OlSCRII~NATE: ON ~ BASIS O~r O~SAmL.ITY IN F.M~.OYMF. N~' O~ ~ I~IOVISKDN O~ SEi~VN:~S
· QU~4. OPt~O~TUNITY E:W~.OYE~
Office of the Director
1 I00 Vermont Ave., N.W.
Washington, D.C. 20530
October 6, 1999
CMef Thomas Joh,~-~on
Columbia Heights
559 Mill Street North, East
Columbia Heights, MN 55421
Dear Chief Johnson:
Your School-Based partnerships '99 budget has been approved by the Office of Community Oriented
Policing Services (COPS). Enclosed are the award document a~d a copy of your budget as approved by the
Office of the Comptroller. You should r~ad and f~rmillnrize yourself with the grant conditions on the reverse
side of the award document. Also enclosed is your Grant Owner's Manual that summarizes and explnln, your
School-Based Partnerships '99 grant. It will assist you with the ~&mirtistrative and financial matters associated
with your grant. This manual explains many of the Federal government's commonly-used grant terms and
answers many commonly-asked qltestions.
You will also find materials re~ting to pa.,anent methods and procedures for receiving your 5rant
funds. You should review the materials in your C.u~t Owner's Manual regarding the difl*erent methods of
payment available to you.
To acc~t your grant award, please sign the award document and return it to the COPS Office within
90 days. The award document must be signed by both the law enforcement executive and the government
executive. Failur~ to r~tm the signed award document within the 90-day period could result in the withdrawal
of the grant without further notice from the COPS Office.
If you have any questions about your grant award or other grant issues, please feel free to call your
School-Based Partnerships '99 contact person or the COPS Office at (800) 421-6770.
~. $. Depar~men~ of ~us~ce
Office of Community Oriented Policing Services
COPS Grant Award
School-Based Partnerships 1999
G~nt #: 1999SBWX0026 ORI #:
Applicant Org,-~-~tion's Legal Name:
Law Enforcement Executive Name:
Address:
City, State, Zip Code:
Telephone:
Fax:
Government Executive Nnme:
City, State. Zip Code:
Telephone:
Fc~'
Award Start Date:
Award Amouat:
August 1, 1999
$ 92,342.00
MN00204
Columbia Heights
Ch/efThom~ M. lohnson
559 Mill S~'eet North, East
Columbia Heights, MN 5542
(612) 782-2844 ~
(612) 782-2842
City Manger Waiter. Fehst
590 40th Avenae North East
Columbia Heigl~s, MN 5542
(612) 7a2-2a09
(612) 782-2801
Award End Date:
Vendor ii: 41600~069
July 31, 2000
Acting Di~ctor x .
1999
Date
By signing this awani, ti~ signatory officials ate agreeing ~ abide by the Conditions of Cn~ Awed found on lite reverse
side of this docmn~:
Signature of Law Enforcement Ex~tuive with the
authm'ity to a~,ept this grant award.
Typed Nm and Title of Law
Enforcement Execulive.
Date
Signature of Gov~mm~ Ex~ufive with the
authority to ~ this grant award.
Typed Nan~ and Titte of Govemmmt
Ex~utive.
Date
Acct Class: 9R22020205 Award ID: 55411
School-Based Partnerships Final Funding Memo 1999
U.S. Department of Justice, Office of Community Oriented Policing Services
Jurisdiction: Columbia Hdghts
Crime Problem: Assault ~oBscxual) NOT Involving Weapons
ORh MN00204
Based on the ~ review of your application, the estimated amount of your allowed costs are listed bdow.
Thc~c amounts a~ estimated and therefore may change during the budget.review pwcc~s.
ESTIMATED ALLOWABLE AWARD AMOUNTS BY COST CATEGORY:'
Personnel/Fringe:
Crime ~tyst
school representative
student representative
$46,686 Supplie~: $19,908_
4 pentium laptops
2 color las~jet printe~
paper, printer caruidges, other suoplies
Travel:
COPS Conference
transp~n for stvdents
$3,628 Consultant/Contrncts: $4,625
University of ~
Equipment:
aimcview mn~p. lng software
$17,495 Other Costs: $0
Total Estimated: $ 92,342.00
Funding:
ITEM~ DISbLLOW~D BY COST CATEGORY:
Disallowed Personne~
Disallowed Equipment:
Disallowed Supplies:
Disallowed Travel:
Other Disallowed:
Total Disallowed Costs:
$0.00
!
U.S. Department of ~ustice
Office of lu~ice Programs
Washington. D.C. 20531
DATE:
TO:
FROM:
September 18, 1999
Grant Award No: 1999-SB-WX-0026
Vendor No: 416005069
Ma.r~aret.D'El.ia, Grant Monitor, COPS Office
Klm Smith, Financial Analyst, COPS Branch,
Office of the Comptroller
Financial Clearance: Application ~ 1999-3855-MN-SB, for the
Columbia Heights.
A financial analysis of budgeted costs has been completed. Costs
appear reasonable, allowable and consistent with existing guide-
lines. Exceptions/Adjustments are noted below.
Budget Proposed Approved Adjustments
Category Budget Budget
Personnel: 34,560 34,560 0
Fringe Benefits: 12,126 12,126 0
Travel: 3,628 3,628 0
Equipment: 17,495 17,495 0
Supplies: 19,908 19,908 0
Contractual: 4~625 4~625 0
Direct Costs: 92,342 92,342 0
Grand Total: 92,342 92,342 0
/~rs/o
RESOLUTION OF FINANCIAL ISSUES FORM
ORI #:
APPLICATION #:
GRANTEE:
VENDOR #:
MN00204
19993855MNSB
Columbia Heights
416-005-069
INITIAL REVIEW DATE:
CONTACT:
PHONE #:
FAX #:
9-9-99
John Rogers
612-782-2840
612-782-2842
gE$OLUTION ISSUES:
l) None
RE$OLUTION ACTIONS:
1) None
RESOLUTION CONTA CT AND DA TE$:
1) None
PROCUREMENT TYPE:
Competitive Bidding
Sole Source
X N/A
RESOLVED BY: ~ smith
DATE RESOLVED: 09-18-99
RESOLUTION-MOREl.DOC was printed on September 18, 1999 (ll:12AM)
CITY COUNCIL LETTER
Meeting of.' 06-26-00
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: L,.A-L[ PUBLIC WORKSen~
ITEM: AUTHORIZATION TO PURCHASE CFA FLEET BY: K. Hans_.zr~r~..r~_~ BY:
MAINTENANCE SOFTW~ PROGRAM DATE: 06/21/~~ DATE:
Background:
Public Works currently uses a Fleet'Maintenance software program that is utilized for the management of
the City of Columbia Heights vehicle fleet. It provides us with preventive maintenance orders, staff
requested work orders, inventory tracking, vehicle maintenance and repair costs including parts and labor,
and cost reports provided to the finance department. The existing Fleet Maintenance Program, DPSI Fleet
Maintenance, has become very complex and difficult in its operation and use. When the City originally
purchased this program in the late 80% it was a DOS based program that was very user friendly and easy for
staff members to research important vehicle information. Approximately three years ago, the original
creators of the Fleet Maintenance Program sold the company, changing the product focus from meeting the
needs of smaller private and municipal government fleet operations to working with large private and public
throughout the country.
Analysis/Conclusions:
It is staff's opinion that the current program has become too cumbersome and complex for use in a small
fleet and should be replaced. The City's Shop Foreman, mechanic, and Administrative Assistant spend
approximately two-to-three hours each day keying and processing preventive maintenance and monthly
reports on our existing system. A number of the features included in this program are very time intensive
and unnecessary for our operation. The time and energy currently being used to input information and data
collection time would be reduced dramatically through the purchase of a new program.
At this time, the City currently invests approximately $2,000.00 annually for DPSI's Fleet Maintenance
program, software upgrades, and customer support. The City Shop has experienced numerous problems
· Downloading of fuel information from our Fuel Master system.
· Inability to create and print out accurate monthly maintenance, financial, and inventory
reports.
· Typically receive slow and unreliable customer support from DPSI.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 06-26-00
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: AUTHORIZATION TO PURCHASE CFA FLEET BY: K. Hansen BY:
MAINTENANCE SOFTWARE PROGRAM DATE: 06f]l/00 DATE:
Continued - Page 2
DPSI's support staff is located in Newfoundland, Canada and their response time to our computer problems
has been very slow. On a number of occasions, City staff members would experience a software related
problem with our fleet maintenance program and not receive the necessary assistance for one or two business
days. Clearly, the DPSI Fleet Maintenance Program is not meeting the City's needs. Due to the problems
being experienced by staff members, excessive work hours are being spent on the computer rather than
completing necessary repairs and preventive maintenance.
The acquisition of a new Fleet Maintenance Program oriented toward small public fleets would greatly
benefit the City Shop. The proposed CFA program is more oriented toward smaller cities and vehicle fleets.
The window-based program provides the City Shop with easier access to vehicle parts, repairs, and fuel
information related to city vehicles. Another positive feature of the CFA Program is that it is compatible
with our existing Fuel Master fueling software program. The CFA Fleet Maintenance Program is currently
being used by the City of Brooklyn Park, City of Inver Grove Heights, Dakota County, and Washington
County. Our Shop Foreman has contacted all four CFA users and the feedback regarding this program has
been very positive. Also, CFA is a Midwest company located out of Chicago, Illinois that provides software
training to program users on a quarterly basis in Minneapolis. Currently, staff members must travel to
Greensboro, NC in order to receive training on our DPSI software equipment.
Staff is proposing to purchase CFA Fleet Maintenance Program. The sales representative will provide our
staffwith unlimited support and training. CFA also has technicians in the area to service the equipment.
The costs for new sofhvare is as follows: CFA (2-user license) $10,650. Funding is available in the Garage
Capital Outlay Budget, but would require delaying the purchase of a vehicle hoist in 2000.
Recommended Motion: Move to authorize staff to purchase one Fleet Maintenance Pwgram from
Computerized Fleet Analysis, Inc. of Addison, Illinois, for a cost of $10,650, plus tax, with funds allocated
from 701-49950-5170.
Za-I.'jb
COUNCIL ACTION:
CITY I~OUNCIL LETTER
Meetinll off June 26, 2000
AGENDA SECTION ORIGINATING DEPT.: CITY MANAGER
~- A- g Community Development APPROVAL
ITEM: Conditional Use Permit BY: Kenneth R. Anderso Y:
NO: Case# 2000-0612, 4923 Central Ave NE DATE: June 23, 2000 --
Issue Statement: Amro Contracting is requesting a conditional use permit (CLIP) to open a deli/grill
restaurant in the vacant tenant space at 4923 Central Avenue NE. The deli/grill will be called the Cairo
Grill.
]l~l]tgr.O_IL~l~.' This application will allow the operation of the Cairo Grill in the multi-tenant building in
the space formerly occupied by the Exotic Pets store which moved to another location across Central
Avenue.
Analysis: According to Section 9.113(2) of the Zoning Ordinance a CUP is required if the proposed use
contains a restaurant, caf6, tea room, bar, prepared food outlets subject to Section 9.116(15) and Prepared
Food Delivery Establishments as such establishments are defined in Section 9.103(63). The applicant is
proposing that kitchen equipment be installed inside the building. They also plan to modify the double
door entry and construct a unisex bathroom that will be accessible to the disabled. A seating area will be
included with nine tables of four chairs each for total seating for 36 persons. Staffhas requested the
applicant provide a revised floor plan showing all the tenant spaces by size and use in order to calculate
the total parking requirements for the building. The proposed use requires 12 spaces and a total of 38 are
provided on site. The new plan has not been received as of this writing. At the hearing, area residents
voiced concerns about the noise from rooftop air cond. units and Building Official follow-up to concerns.
The rooftop fan and motor on the air conditioner has now been replaced at the Jerusalem Market.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on June
6, 2000. They voted unanimously to recommend City Council approval of the Conditional Use Permit
subject to the conditions listed in the recommended motion.
Recommended Motion:
Move to approve the Conditional Use Permit to allow the operation of the Cairo Grill in the Retail
Business Zoning District at 4923 Central Ave. NE, subject to the following conditions:
1. All required state and local codes, permits, and inspections including, but not limited to building
permits, fire code, and health department regulations will be met and in full compliance;
2. The screening requirements of the Zoning Ordinance for fencing and dumpster enclosure shall be
in compliance;
3. All proposed signage must be submitted on the City prescribed application form and must fully
comply with the Zoning Ordinance;
4. A revised floor plan of the building showing tenant spaces by size and uses shall be provided to
calculate parking requirements prior to occupancy; and
5. Hours of operation shall be confined to the period from 10:00 a.m. and 1:00 a.m.
Attachments:
COUNCIL ACTION:
G:~Joe's Files\City Council2OOO\CL Cairo C, rill2
Case: 2000-0612
Page: 1
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE JUNE 6, 2000 PUBLIC I'IE~G
Case #: 2000-0612
Owner: Bresler Realty Co. of Minn.
Address:
Phone:
Parcel Address: 4923 Central Avenue NE
Zoning: RB, Retail Business
Comprehensive Plan: C - Commercial
GENERAL INFORMATION
Applicant:
Am Ro
4750 Central Ave. NE, #34
Hilltop, MN
(763) 819-6717
Surrounding Zoning
and Land Uses:
Zoning
North: RB
South: RB
East: R-2
West: RB
Land Use
North: Commercial
South: Commercial
East: Residential
West: Commercial
BACKGROUND
Explanation of Request:
The applicant requests a Conditional Use Permit to open a deli/grill restaurant in the vacant
tenant space at 4923 Central Avenue NE. The deli/grill will be called Cairo Grill. Information
on the menu items and hours 9f operation have not been requested of the applicant. They are
proposing 36 seats for dining.
Case History:
The original applicant contractor was Abuzant-Houston Construction. This has changed to
Mohamad dba Am Ro. As a multi-tenant building there have been several cases associated with
this site addressed from 4915 - 4945 Central Ave. NE. Case #8708-62 was a request for a sign
variance; Case #8903-05 was an appeal of administrative denial which resulted in an ordinance
amendment; and Case numbers 8304-13,8411-52, 8606-28, and 8610-72 were Conditional Use
Permit and/or Site Plan approvals for tenant uses. This operation is affiliated with the Jerusalem
Market at 4945 Central within the same building. The space is vacant from the previous retail
Case: 2000-0612
Page: 2
use.
ANALYSIS
Surrounding ProperS_:
The surrounding property on the north, south, and west is zoned RB, Retail Business and is used
commercially. The property to the east is zoned R-2, Single and Two Family Residential and is
used residentially.
Technical Review:
According to Section 9.113(2) of the Zoning Ordinance, a Conditional Use Permit will be
required if the proposed use contains a restaurant, cafe, tea room, bar, prepared food outlets
subject to Section 9.116(15) and Prepared Food Delivery Establishments as such establishments
are defined in Section 9.103(63).
The applicant is not proposing any physical changes to thc site, or exterior structural changes to
the building. However, there will be a kitchen equipment, sinks, shelving, refrigerator, exhaust
hood, display case and counter installed inside the building. They also plan to modify the double
door entry and construct a unisex bathroom that will be accessible to the disabled. A seating area
will be included with nine tables of four chairs each for total seating for 36 persons. These
improvements are subject to review and approval by the Building Official, Fire Department, and
Anoka County Health Department.
Minimum Yard and Density Requirements are as follows:
· Lot Width shall be at least 50 feet - subject parcel is 135 feet wide;
* Lot Area shall be at least 6,000 square feet - subject parcel is 33,075 square feet;
· Front Yard Setback shall be 15 feet - existing structure meets this requirement;
· There shall be at least one 10 foot side yard, the other side yard can be zero feet - the
existing building meets this requirement;
· Rear Yard Setback shall be 30 feet - existing building setback is 15 feet which is a legal, ·
nonconforming use;
· The floor area ratio shall not exceed 1.0 - the property has a floor area ratio of
approximately .036 which meets this requirement;
· Need minimum frontage of 40 feet - subject parcel has 241 feet of frontage along Central
Avenue.
Parking requirements for a restaurant are at least one space for each three seats based on capacity
design. According to the floor plan, there are 36 seats in the restaurant which requires 12 parking
spaces. The site plan indicates that them are 38 parking spaces on-site, two of which are
handicap-accessible. Note that the existing parking lot meets the parking demand experienced by
the current tenants. The minimum requirements of the Zoning Ordinance cannot be determined
based upon the information provided by the applicant for the floor plan layout of the site. Staff
will require as a condition of approval that a revised floor plan for the building be provided prior
to the issuance of a building permit.
Case: 2000-0612
Page: 3
Solid waste material is required to be so located and fenced as to be removed from public view
and shall be kept in an enclosed building or properly contained in a closed container for such
purposes.
Another screening requirement is that when any business is adjacent to a residential use, that
business shall provide screening along the boundary of the residential property. Screening can
be accomplished by a privacy fence that is not less than 50% opaque, or it can be accomplished
by providing plantings along the residential property. Staffwill recommend as a condition of
approval that screening comply with the ordinance requirements.
Staffhas not seen any information pertaining to signage. Note that the current building does not
comply with the signage section of the City Code as there is no address for the Jerusalem Market.
Staff will recommend as a condition °f approval that the address and other signs comply with the
City Code.
Compliance with Ci_tv Comvrehensive Plan:
The City Comprehensive Plan designates this area for future Commercial development. One
goal of the Land Use and Redevelopment Plan is to improve the commercial viability of the
Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan
promotes the rehabilitation of existing development land in the City. The proposal will not
negatively impact any nearby residential areas and will provide an appropriate reuse of an
existing, vacant tenant space in the building, so the proposal is consistent with the City
Comprehensive Plan.
Summary:
The positive aspects of this proposal are as follows:
1. The proposal is consistent with the City ComprehensiTM Plan.
2. Cairo Grill will provide an appropriate reuse of the tenant space in the building.
The negative aspects of this proposal are as follows:
1. There do not appear to be any'negative aspects to this proposal provided the applicant
complies with the recommended conditions.
CONCLUSION
Sta? Recommendation:
Staff recommends approval of the Conditional Use Permit to allow the operation of the Cairo
Grill in the Retail Business Zoning District at 4923 Central Avenue NE, subject to the conditions
listed in the recommended motion.
Recommended Motion:
Move to recommend City Council approval of the Conditional Use Permit to allow the operation
of the Cairo Grill in the Retail Business Zoning District at 4923 Central Avenue NE, subject to
the following conditions:
Case: 2000-0612
Page: 4
1.
3.
4.
5.
6.
All required state and local codes, permits, and inspections including, but not limited to
building permits, fire code, and health department regulations will be met and in full
compliance;
The screening requirements of the Zoning Ordinance for fencing and dumpster enclosure
shall be in compliance;
All proposed signage must be submitted on the City prescribed application form and must
fully comply with the Zoning Ordinance;
The Jerusalem Market address sign shall be installed to comply with the minimum City
Code requirements;
A revised floor plan of the building showing tenant spaces by size and uses shall be
provided to calculate parking requirements prior to issuance of a building permit(s); and
Hours of operation shall be confined to the period from 10:00 a.m. and 1:00 a.m.
Attachme~ltS:
· Area Map, Completed Application Form; Existing Site Plans; Existing Floor Plans; and,
Public Notice
IaJ
r'~
I'--
Z
5O55
COURT
I i =""
;'¢ 5001
5025
4955 1000
4924
4915 4920
4918
4911 4916
4912
4901
4906
4900
1095
1100
5065 1090
1069
1074 5030
5045
999
1065
1061
1057
1051
1043
1035
1070 5020
1060 5010
lO85 11Ol5ooo~
PIERCE ·
50TH
5065
5055
500(
LINCOLN
4-849
11000 1020 1040 1060 1100 1120 1140 1160 1180 1200 1220 124.(
~..~,.0.01
'"~'...~ 1021 1041 :4061 1101 1121 1131 1151 1161 1171 1201 1221
· ~ol~cat~on Per=
Rezoning
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other ·
Zo o
CITY OF COLUHBIA HEI;HTS
RECEIVED Applicatio~ D.te,
^p~ 2 7 2000 ca.e so=
bce~pt
2. Lesal Description of SubJect'Property, .
6. Zoning:
Applicable City Ordinance Number
Section
Present Zoning
Proposed Zoning
Present Use
Proposed Use
8. Exhibits Submitted (maps, diagrams, etc.)
9. Acknovledsment and Si~nature; The undersigned hereby represents upon all of ~he
penalties o£ law, for ~he purpose of inducing the City o£ Columbia Helshte to take the
action herein requested, that all statements herein are true and ~hat all york herein
mentioned will be done in accordance with the Ordinances of ~he' City of Columbia Heights
and the laws of the State~o~/M~mnesota.
X Siva ture of Applicant :' '~[~/ -
· ,.. - ,,,~'~.~. ~---'~' Date,_ z../',,,~?
· ~. _..~ ,~
RECORD OF ACTION TAKEN BY PLANNING & ZONING COMMISSION
Al~plication For
Planning Commission Recommendations:
On the day of
was Approved . Denied
Date: Case No.:
19~_, the action requested in the foregoing petitl~n
subject to the following conditions:
Planning and Zoning Administrator:
CITY COUNCIL ACTION,
Approved Den i ed
by the City Council this
day of 1~ ,
Subject to the following conditions:
Application on Plannlng Commission Agenda
Planning Co~lssion Postponed to
Planning Commission Action
Application on Councll Age~da ,
£ouncll Postponed to
Public Hearing
City Council Action
Building Department N~tifled
Applicant Notified
Adjacent Property Owners Notifled
Chronology Completed By
Date
Note: Attached excerpt from City Council Minutes
Ill
EQUIPMENT SCHEDULE
ITEM QTY DESCRIPTION
1 i 1 SINK, MOP (BY THER
2 1 SHELVING UNIT (CHEMICALSI
3 3 SHELVING UNIT (DRY STORAGE)
4. 1 REFRIGERATOR, ,REACH-IN
5 1 SINK, THREE COMPARTMENT
$ 1 SHELF, WALL-MOUNTED
7 1 HAND SINK
8 1 DISHTABLE
9 1 RACKSHELF
10 1 ICE. MAKER,// .BIN
11 1 U.C. DISHMACHINE
12 1 PRE-RINSE SPRAY
13 1 WORK TABLE
14. 2 MEATI COOKERS (BY OTHERS,)I
15 1 CHARBROILER W/ STAND
16 1 RANGE,,, 4-BURNER I/I GRIDDLE'
i7 1 FRYER
18 1 FREEZER, REACH'IN
19 1 PREP .TABLE W/SINK
19 A 1 FAUCET
20 1 SHELF, WALL.-Mi0.UNTED
21 1 REFRIGERATOR, RAISED RAIL pREp
22 1 REFRIGERATOR, REACH-IN
23 1 FAUCI~T.
24, 1 EXHAUST HOoD
25 1 FIRE PROTECTION SYSTEM
26 1 INSULATED ST. STL. WALL PANELS
27 1 COUNTER
28 1 SHELF, PASS-THRU
29 1 REFRIGERATOR, MERCHANDIZER (BY OTHERS1
30 1 COUNTER, CASHIER
31 1 CASH REGISTER (BY OTHERS)
32 .3 .DISPENSER, DISPOSABLE CUP ..
33 1 DISPLAY CASE
34 1 COUNTER, FRONT sERVING
35 1 ICE DISPENSER W/SODA FAUCETS (BY OTHERS;)
KITCHEN AREA FINISH SCHEDULE:
FLOOR - QUARRY TILE W/ WATER RESISTANT GROUT INSTALLED
FLUSH W/ TILE. USE NON-SKID QUARRY TILE IN WALKWAYS
ONLY. 6" COVED BASE REQUIRED AT FLOOR / WALLS.
WALLS - F.R.P. (FIBER REINFORCED PANELS) W/ ADHESIVE APPLIED
St,.
Ml. nneaDo
Ph.
REVISIONS
A
MAY 3 1 2000
CITY OF COLUMBIA HEIGHTS
II I I I I ~h~ Joh~n
590 4~H AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-28~ TDD 782-2806 Dan~ Sh.ttuck
PLANNING AND ZONINE COMMISSION
NOTICE OF PUBUC HEARING
Notice is hereby given that the Planning and Zoning Commission will conducta public hearing in the City Council
Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, June 6, 2000. The order of business is as
follows:
A request for a Conditional Use Permit'to allow the operation of a deli/grill in the tenant space at
4923 Central Avenue to be known as the Cairo Grill.
Section 9.113(2)(h) of the Retail Business Section of the Zoning Ordinance requires a conditional
use permit for restaurants, cafes, tea rooms, bars, prepared food outlets, and prepared delivery
establishments.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard. For questions,
you may contact Ken Anderson, Actip4] City Planner, at 783-706.3872.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
kp
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities.
Auxiliary aids for handicapped persons are available upon request when the request is made at least 98 hours in
advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only.)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
Meeting of: June 26, 2000
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~-I - A -/v Communit~ Development APPROVAL,
ITEM: AgreementforLawnMaintenance BY:KennethR. Anderson ~_BY:j~
and Snow Removal Services DATE: June 23~ 2000 :
(,wet ,v-,
ISSUE STATEMENT: This is a request for the Columbia Heights Economic Development Authority
and City Council to approve an Agreement to Provide Lawn Maintenance and Snow Removal Services
on various vacant properties owned by the EDA and City of Columbia Heights.
BACKGROUND/ANALYSIS: For a number of years the Housing and Redevelopment Authority
(HRA), Columbia Heights Economic Development Authority (EDA), and City of Columbia Heights
have acquired various properties in the City for a variety of public purposes. Some of these properties
have involved the acquisition of the parcel for purposes of redevelopment and as such required
demolition of the existing structure due to its vacant status and blighting condition within the City.
Between the time that the government agency acquires the property and it is resold for redevelopment
purposes, it is necessary to maintain the lawn in the summer months and keep the sidewalks and
driveways clear of snow in the winter months to comply with appropriate City ordinances. The HRA
has used the services of Vernon Scott as the owner of Lawn Service and Snow Removal, Inc. The
services have been paid through funds budgeted in fund 235, Vacant/Temporary Properties. The
maintenance work has been accomplished after first getting approval of a purchase requisition and
follow-up processing of a payment voucher. To expedite this process and seek formal authorization of
the respective governing bodies, staff has prepared and attached an Agreement for Lawn Maintenance
and Snow Removal Services. This Agreement will specify the responsibilities of the contractor in
performing services to the EDA and City. Attached to the Agreement is a Proposed Mow/Plow
Schedule for properties in ownership of the City or EDA as of Suly 1, 2000. The contractor is proposing
a sum of $28.50 per person-hour. It has also been difficult for the Public Works Department to maintain
the existing City properties and park property with the resources and seasonal staff available. This fn'm
is under contract with the City as the "City Grass and Weed Cutter", and has provided excellent service.
The EDA has approved the Agreement on June 20, 2000 subject to City Council approval.
RECOMMENDATION: Staff recommends approval of the Agreement with Lawn Service and Snow
Removal, Inc. to provide lawn maintenance and snow removal services on EDA and City owned
properties.
RECOMMENDED MOTION: Move to award the contract for lawn maintenance and snow removal
services to Lawn Service and Snow Removal, Inc.; and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for the same.
COUNCIL ACTION:
I: \consent2000\Council-Lawn Mtnce
AGREEMENT FOR LAWN MAINTENANCE
AND SNOW REMOVAL SERVICES
This Agreement made this day of , by and between the City of Columbia
Heights, a Municipal Corporation, and the Columbia Heights Economic Development Authority (EDA), a public
body corporate and pohtic, hereinafter both public governing bodies called "CITY" and Lawn Service and Snow
Removal, lng. hereinafter called "CONTRACTOR."
WITNESSETH, that the CITY and CONTRACTOR agree as follows:
1. Description of Work: CITY/CONTRACTOR will perform the following:
CITY shall provide a written list of the addresses of property(s) to be served by the
CONTRACTOR and any and all changes to said list shall be provided in writing by the CITY to
the CONTRACTOR.
CONTRACTOR shall be thoroughly familiar with CITY ordinances and State Laws dealing with
noxious weeds and long grass.
CONTRACTOR shall, within the time provided in the instructions Provided, cut or remove weeds
and long grass as instructed by the CITY representative or his/her designee.
do
CONTRACTOR shall remove and properly dispose of broken tree limbs, litter, debris, etc. from
the affected site(s).
eo
CONTRACTOR shall remove snow which has accumulated to a depth of two (2) inches or more
from all sidewalks, driveways, and other hard surfaced areas of the affected site(s) unless
otherwise directed by thc CITY.
Eouivment: CONTRACTOR shall furnish at CONTRACTOR'S expense, such equipment, including but
not limited to, safety glasses and other protective devices, shovels, snow blowers and/or blade~ or plows,
riding and/or walking mowers, and sickles and weed trimmers, as necessary to properly handle the work.
Payment: CITY shall pay to CONTRACTOR the sum of $28.50 per person - hour. CONTRACTOR shall
bill the CITY on a monthly basis and the CITY shall pay CONTRACTOR upon approval of the billing by
the City Council and/or EDA Board of Commissioners. CONTRACTOR'S billing shall show address,
number of person hours (1/4 hour fraction thereof) per property, date of service, and total amount billed.
Quality of Work: The CONTRACTOR also covenants and agrees that all said work and labor shall be
done and performed in the best and most workmanlike manner and that all such materials and labor shall
be in strict and entire conformity in every respect, with the CITY representative instructions and shall be
subject to the impection and at~proval of the CITY representative or his/her duly authorized designee, and
in case any of said materials or labor shall be rejected by said CITY representative as defective or
unsuitable, then the same waterials all shall be removed and replaced with other approved materials and
labor shall be done anew to the satisfaction and approval of said CITY representative.
Safety and Aft'mnative Action: The CONTRACTOR agrees to comply with the OSHA Compliance Form,
incorporated by reference herein, during the life of this Contract. The CONTRACTOR also agrees to
comply with the Aflrumative Action Compliance Form, incorporated by reference herein, unless otherwise
specified (see attached). In hiring of common or skilled labor for the performance of work under this
contract, the CONTRACTOR, any subcontractor hereunder, material supplier, or vendor shall not, by
reason of race, creed, color, or other manner discriminate against any person or persons who are citizens of
the United States who are qualified and available to perform the work to which such employment relates.
The CONTRACTOR, any subcontractor hereunder, material supplier, or vendor, shall not, in any manner,
discriminate against, or intimidate, or prevent the employment of any such person or persons, or on being
Page 1 of 2
hired, prevent, or conspire to prevent, any such person or persons from the performance of work under any
contract on account of race, color, or creed. Any violation of this section shall be a misdemeanor. This
Contract may be canceled or terminated by the CITY, and all money due, or to become due hereunder, may
be forfeited for any subsequent violation of the terms or conditions of this Contract. This paragraph is
inserted in the Contract to comply with the provision of Minnesota Statutes, Section 181.59.
Indelnnification: The CONTRACTOR further agrees to take all precautions to protect the pubhc against
injury and to save the CITY harmless from all damages and claims of damages that may arise by reason of
any negligence of the CONTRACTOR or the CONTRACTOR'S agents or employees while engaged in the
performance of this Contract, and will indemnify the CITY against all claims, liens, expenses, and claims
for liens for work, tools, materials, machine~y, or insurance premiums or equipment of supplies and against
all loss by reason of the failure of the CONTRACTOR in any respect to fully perform all obligations of the
Contract.
Disvutes: In case any questions or disputes arise between the parties hereto respecting any matter
pertaining to this ConUact, or any part hereof, said questions or disputes shall be referred to the CITY
representative, and his/her decision thereon shall be binding upon the parties hereto, provided said decision
is in writing and signed by him/her. If there is conflict between the instructions/specifications and this
instrument, the instructions/specifications shall govern.
Ter~s: This Contract may be terminated by either par~ with thirty (30) days written notice provided to
the other party.
In Witness Whereof, the parties hereunto have set their hands the day and year first abOve written.
COLUMBIA HEIGHTS
ECONOMIC DEVELOPMENT AUTHORITY
CITY OF COLUMBIA HEIGHTS,
A MUNICIPAL CORPORATION
BY: BY:
Robert Ruetfimann, President
Gary L. Peterson, Mayor
BY: BY:
Walt Fehst, Executive Director
Walt Fehst, City Manager
CONTRACTOR
BY:
IT'S:
(Title)
CO.: Lawn Service and Snow Removal, Inc.
Attachments
Page 2 of 2
O,S.H.A. COMPLIANCE
EMPLOYEE HEALTH, SAFETY, AND WELFARE
The Contractor shail provide and maintain ail sanita~ and safety accommodations for the use and
protection of his employees as may be necessary to provi~ for their health and welfare and
comply with State, Federal, and local codes and regulations, as well as those of other bodies and
tribunals having jurisdiction. Employee safety and sanitation facility regulations are set forth in
M.S. 182 and in the Department of Labor and Indust~s Labor Safety Code (Lisc 73-75).
Legal Name of Person, Flrm or Corporation
Ely:.
Address:
Legal Residence:
Date:
fo~ms March 22, 1996
88-8]
BEING A I~SOLUTZONADOPT~3~G AI~AFFZRMAT~ ACTION
IrKExEAS, the City Council of Y. he City of ColuibLi Heish~s endorses the
principle of equal enploynen~-oppor~uni~y, and;
VHERF~S, the City Council desires to reaf£irm its lanS etandLnS
coaa~taonc co equ~l eap~oyaenc opportunity;
NOV, TIIL~.FO~, BE 2TF, Z$OLVI~ Chat At ks the policy and ~utent of the
City Council of the City of Coluebia Heights to provide equality o£ opportunity
~n enploynent to all persons and to prohibit discr~u~tion because of race,
color, creed, rellsion, na~Lona~ orison, sex, disabil£ty, asa, Barital status,
or status ~n resard Co public des~lcution ~n all aspects of the City's
personnel policies, Prosrans, and practices; and,
BE XT FURTHER HESOLVED thit the City Council adopts the A~fArma~ive
Action Prosran and Policy dated' #oveaber 30, 1088, a copy of vhich As available
for revLev at the office of City Nanaser, and directs the City Kanase~ to
ensure this preston ks ~plem~n~ed to its ~ullest.
Passed this 27t~ day o£ December, ,, ,,, ., . X988.
Offered by: Paterson
Seconded by, Carlson
Roll Call= All oyeb
CITY OF COLUMBIA HEIGHTS
AFFIRMATIVE ACTION POLICY
AFfiRMATIVE ACTION COMPLIANCE FORM
In accordance with Council Resolution 88-83, being a resolution adopting an Affirmative Action
Program, it is the policy and Intent of the Cily Council of the City of Columbia Heights to provicle
equality of opportunity in employment to all persons and to prohibit discrimination because of
race, color, creed, religion, national origin, sex, disabi .ll:ty, age, marital status, or status in regard
to public destitution, in all aspects of the City's personnel policies, programs, ancl precticas; and,
It shall be the policy of the City of Columbia Heights to require that all major contracts with the
City require the Contractor to comply with the standards of equal employment and anti-
discrimination as cited in the Civil Rights Act of 1964 as emended in 1972 by the Equal
Employment Opportunity Act, and Minnesota Statute 181.59 as amended.
Bidder's Name:
Address: ...
CERTIFICATION OF BIDDER
Certification Statement:
i certify that the above Contractor or Vendor now has an established Affirmative Action Program.
Narr~' and Title of Signer (please print or type)
Signature
Dat~
fo~ns March 22, 1996
OW~R
CITY
EDA
EDA
EDA
EDA
EDA
EDA
EDA
EDA
EDA
PROPOSED
MOW/PLOW SCHEDULE AS OF JULY 1, 2000
DESCRIPTION OF
SERVICE/ADDRESS
Mow - 4656 Monroe
Mow - 4470 Buchanan Street
Mow - 4460 Buchanan Street
Mow - 1330 44 ½ Avenue
Mow/Plow - 3982 Van Buren
Mow - 3913 Polk
Mow/Plow - 828 40~h Avenue NE
Mow/Plow - 4216 Central Avenue NE
Mow - 3944 Lookout Pl.(eft. July 1, 2000)
Mow - 3950 Lookout Pl.
FREOI.~NCY
Once per week
Once per week
Once per week
Once per week
Once per week/2 + inches snow
Once per week
Once per week/2 + inches snow
Once per week/2 + inches snow
Once per week
Once per week
CITY COUNCIL LETTER
Meeting of June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: 1.{./~. -~ Fire APPROVAL
ITEM: Close Hearing BY: Dana Alexon BY.',~/-2~_~
Rental License Revocation
NO:
?/
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Greg Heinen regarding rental property at 1020 44a' Avenue for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of June 26, 2000.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code and paid all fees and penalties.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of
the Rental License Held by Greg Heinen Regarding Rental Property at 1020 44t~ Avenue in that the Property
is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
i..[2A.~ Fire APPROVAL
NO:
ITEM: Clo~ Hearing BY: D~na Alexon BY: ~_~-
Renl~l Licen~ Revocation
DATE: June21,2000 DATI~,'~~
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Thomns Znrembski regarding rental property at 4201 6~ Street N]~ for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June 26,
2000.
The public hearing on this property may now be closed in that the owner was not properly notified.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of
the Rental License Held by Thomns Zarembski Regarding Rental Property at 4201 6~ Street NE Until Such
Time that the Proper Owner of the Property can be Notified.
COUNCIL ACTION:
CITY COUNCIL LETrER
Meeting of: June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
A- q
NO: Fire
ITEM: Establish Hearing Dates BY: Dana Alexon BY/z~~
License Revocation, Rental Properties
NO: DATE: June 21,2000 DATF~/~
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Housing
Maintenance Codes.
1. A.C. Milan, LLC ............................ 500 40t~ Avenue
2. Susan Loewenthal ............................ 1407-1409 Circle Terrace
RECOMMENDED MOTION: Move to Establish a Hearing Date of July 10, 2000 for Revocation or Suspemion
of a License to Operate a Rental Property within the City of Columbia Heights against A,C, Milan at 500 40~
Avenue.
RECOMMENDED MOTION: Move to Establish aHearing Date of July 10, 2000 for Revocation or Suspemion
of a License to Operate a Rental Property within the City of Columbia Heights against Su$~m Loewenthal at
140/-1409 Circle Terrace.
COUNCIL ACTION:
Meeting of June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
LI fl~. ~ 0 Fire APPROVAL
NO: -
Revocation
DATE: ~une 22, 2000 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights
again.~t Mohsen Dessouki regarding rental property at 4610-4612 Fillmore Street for failure to meet the
requirements of the Housing Maintenance Codes has been resolved.
The above mentioned owner has paid all fees due.
RECOMMENDED MOTION: Move to issue a Rental Housing License to Mohsen Dessouki to operate
the Rental Property located at 4610-4612 Fillmore Street in that the provisions of the Housing
Maintenance Code have been complied with.
COUNCIL ACTION:
{{
CITY COUNCIL LETTER
Meeting of June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
'-/- A - II
Revocation
DATE: June 21, 2000 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights
against Susan Loewenthal regarding rental property at 1407-1409 Circle Terrace for failure to meet the
requirements of the Housing Maintenance Codes has been resolved.
The above mentioned owner has paid all fees due.
RECOMMENDED MOTION: Move to issue a Rental Housing Lic~,n~e to Susan Loewenthal to operate
the Rental Property located at 1407-1409 Circle Terrace in that the provisions of the Housing
Maintenance Code have been complied with.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of June 26. 2000
ORIGINATING DEPARTMENT: CITY MANAGER
AGENDA SECTION: ~/'//~ I~~- Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:~
Rental License Revocation
DATE: June 23, 2000 DATE:
1'40:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Syed lt. nzn regarding rental property at 4616 Tyler Street for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of June 26, 2000.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code and paid aH fees and penalties.
RECOMMENDED MOTION: Move to Close the Public Hearing Regardiog the Revocation or Suspension of
the Rental License Held by Syed Rnza Regarding Rental Property at 4616 Tyler Street in that the Property is
in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTF~
Meeting of June 26. 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO:
ITEM: Close Hearing BY: Dana Alexon BY: ~
Rental License Revocation
DATE: June 23, 2000 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Christopher Decker regarding rental property at 218-220 42aa Avenue for failure to meet the requirements of
the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June
26, 2000.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code and paid all fees and penalties.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of
the Rental License Held by Christopher Decker Regarding Rental Property at 215220 42~a Avenue in that the
Property is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
CITy COUNCIL LETTER
Meeting of June 26. 2000
~.//_/~ ~ ORIGINATING DEPARTMENT: CITY MANAGER
AGENDA SECTION: '/ Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon B'Y~
Rental License Revocation
DATE: June 23, 2000 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Larry Wakemnn regarding rental property at 4147 W~n Street for failure to meet the requirements of
the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of June
26, 2000.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code and paid all fees and penalties.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or SusI~nsion of
the Rental License Held by Larry Wakeman Regarding Rental Property at 4147 Washington Street in that the
Property is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: June 26. 2000
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
No: ~- A-I~ Fir, ,/ , /,
Applications
NO: DATE: June 22, 2000 DATE:
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: June 26, 2000
~ ORIGINATING DEPT.: ~-- CITY MANAGER
AGENDA SECTION: ~l A-- License Department
NO: --
ITEM: License Agenda BY: Kathryn Pepin ~O DATE:
NO: DATE: June 23, 2000 BY:
BACK~OUND/ANALYS/~
Attached is the business license agenda for the June 26, 2000 City Council meeting.
The applications for Contractors are new applicants and are recommended for approval.
At the top of the license agenda you will notice a phrase stating '*Signed Waiver Form
Accompanied Application'. This means that the data privacy form has been submitted
as required. If not submitted, certain information cannot be released to the public.
R~C(~ENDED MOTION~
Move to approve the items as listed on the business license agenda for June 26, 2000.
COUNCIL ACTION:
TO CiTY COUNCIL June 26, 2000
*Signed Waiver Form Accompanied Application
2il)QO BUSiIIIESS LICENSE AGElilOA
APPROVED BY
BUILDING OFFICIAL
#
*Marsh Heating and Air
*Bowman Images dlb/a Sign-A-Rama
*Team Mechanical
Terra Firma Estates, Inc.
*Westair, Inc.
ADDRESS
6248 Lakeland Ave. N.
829 Marquette ave.
3560 Snelling Ave.
750 N.W. 4~ St.
11184 River Road N.E.
FEES
$50.00
50.00
50.00
50.00
50.00
Public Works Dept.
*Bluemel's Tree & Landscape
551 Dru Drive, Hudson, Wi.
50.00
license.ag
BRC FINANCIAL SYSTEM
06/22/2000 15:20:45
FUND RECAP:
FUND DESCRIPTION
201
202
203
204
205
212
215
225
255
240
250
270
276
278
378
601
~)02
603
604
701
720
881
884
885
886
887
GENERAL
COMMUNITY DEVELOPMENT FUND
ANOKA COUNTY CDBG
PARKVIEW VILLA NORTH
ECONOMIC DEVELOPMENT AUTH
SECTION 8
STATE AID MAINTENANCE
PARKVIEW VILLA SOUTH
CABLE TELEVISION
RENTAL HOUSING
LIBRARY
COL HGHTS~AFTER SCHOOL ENRI
DARE PROJECT
LOCAL L~ ENFORCE BLK GRANT
JUVENILE JUSTICE GRANT
MEDTRONICS - DS
CAPITAL IMPROVEMENT - PIR
WATER UTILITY
SEWER UTILITY
REFUSE FUND
STORM SEWER UTILITY
LIQUOR
CENTRAL G~RAGE
DATA PROCESSING
CONTRIBUTED P~OJECTS-REC
INSURANCE
ESCR[~.
INVESTMENT TRUST
FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
BANK ~CAF':
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
Check His tor)~
DISBURSEMENTS
2~795.25
1~411.05
5~05.74
4~5.71
2~1.51.17
1~804.53
1~6.78
1~548.18
7~071.,~5
50.00
85~054,,51
10~081,,88
1~808.01
74.5~
108~854.40
2~681.55
62.74
5,~055.87
20~881.67
1~500~000.00
1~045.00
1~889~458.51
DISBURSEMENTS
1~88~458.51
1~88~458.51
BRC FINANCIAL SYSTEM
06/22/2000 15
Check History
6/26/00 COUNCIL MEETING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.27 PAGE 1
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
AARP
ABC SIGN & GRAPHIC INC
ANDRES/JEAN
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BIFF'S, INC.
CARF~/JULIE
CITY PAGES
CITY WIDE WINDOW SERVICE
CRAIG/STEVEN
DAMEROW/LO~.EN & LOIS
DIETZ/VAL
DISTRICT 15 COMMUNITY ED
ERICKSON/JULIE
FENNE/AVERY
FISCHBACH/VICKI
GENUINE PARTS/NAPA AUTO
GROSSE/PAUL
HANKTON/LEDORA
HATLESTAD/DON
HEINRICH ENVELOPE CORP
IKON OFFICE SOLUTION
JOHNSON/THOMAS M
~KLEMPKA/RAYMOND
~.ANCER CATERING
MCFOA - TREASURER
MINNEGASCO
MN DEPT OF REVENUE
MN REC & PK ASSOC - MRP
N S P
NORGAN/SHA~ON
PAYNE/~ANE
PC SOLUTIONS
PEPSI-COLA-7 UP
PETTY CASH - GREGORY GAG.
PETTY CASH - KAREN MOELL
PETTY CASH - MARY DUGDAL
PFEIL/MARLIN
PHILLIPS WINE & SPIRTS
POGUE/GREG
F'RIOR WINE
QUALITY .WINE & SPIRITS
RETAIL DATA SYSTEMS OF M
SCHMIDTBAUER/SUE
SCHUMACHER/RANDY
SCIENCE MUSEUM OF MINNES
SPIAA
86651
86654
8~55
86656
86658
8~
8~40
8~6A 1
8~42
8~45
8~644
8~ 5
8~4~
8~47
~48
8~50
~51
8~652
8~6~
8~ 54
8~655
86657
8~58
8~5~
8~0
8~1
8~5
86~4
8~
86~67
8~6~8
8~70
8~72
8~74
8~675
8~7~
86677
170. O0
472 ~. 01
58.90
567.49
975.78
70.26
266.95
420. O0
24.50
50.. O0
55 ~00
5,515.76
9.00
6~8 ..00
~. 58
45. ~2
555. O0
85.
505. O0
985.
56.24
250.00
578..75
55. O0
120
252.00
575.00
15.00
~50. O0
~.75
~gt~. 50
475. O0
~0 ..
246.
277.10
4 .. O5
~01.80
650. O0
175.00
BRC FINANCIAL SYSTEM
06/22/2000 15
Check History
6/2&/00 COUNCIL MEETING
CITY OF COLUMBIA;HEIGHTS
GL540R-V06.27 F~GE 2
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
STANGLER/SCOTT
STAR TRIBUNE
STATE OF MINN-CPV PROG~A
TOWNHOUSE-APT MANAGEMENT
U S WEST COMMUNICATIONS
WILSON-HOLMES/REBECCA
AFFINITY PLUS FEDERAL CR
AFSCME
DELTA DENTAL
FIRST COMMUNITY CREDIT U
ICMA RETIREMENT TRUST 45
MN CHILD SUPPORT PAYMENT
NCPERS GROUF' LIFE INS 39
NORWEST BANK - PAYROLL A
ORCHARD TRUST COMPANY
PERA
PERA -- DEFINED CONTRIBUT
PRUDENTIAL LIFE INSURANC
RAMSDEL. L SCHOLARSHIP FUN
STANDARD INSURANCE COMPA
UNION 49
UNITED WAY
ACCAP
AID ELECTRIC SERVICE
AMRO/RAEDA
ANDERSON/DAVID
ANDINO/URSULA
APACHE VILLAGE APT-CONSO
AT & T CONSUMER LEASE
BUNKER PARK STABLES
COPEL. AND/RANDALL
CREATIVE INCENTIVES
DAVES SPORT SHOP
EDLUND/DORINDA
FI...OYD TOTAL SECURITY
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HILLTOP TRAILER SALES IN
JOL. L.Y/DONALD
KOWAL/AMANDA
KOWALZEK/NARVEY
MARINO'S RESTAURANT
MEISSNER/RICHARD
MENARDS CASNWAY LUMBER-F
MERON/BOBBIE
MINNEGASCO
MORITZ/ALICE
8&678 12.00
8~680 350.00
8~8.1 1~427.00
8~82 1~2~5.97
86~8..~ 6.00
8~&8~ ~50.00
8~585 980.71
8&&87 1~10.00
~&88 10~046.&0
8~8~ 808..1&
8~0 50~.00
8~1 148~7~.72
8~2
86694 90.00
~69.5 ~5.80
866,~6 42.25
.86&97 84i.44
866~8 609.00
.~699 47..00
86700 1~545.00
8~702
8&705 15~.25
86704 7~.00
~705 ~?.00
8~70~ 47.82
8&707 841.05
8&708
8&70~ 444. i4
8&710 8~.4&
8&7ii 845.~4
8&7i2 70'.00
8&7i5 i04.85
8&714
8~7i5 55.52
8&71& 528.45
8~717 15.00
8~7i8 445.00
8~71~
8&720 451.00
8&72i
~722 240'.~7
8&725 4~7.46
8&724 102.50
BRC FINANCIAL SYSTEM
06/,:.~./~-.000 15
Check History
6/2~/00 COUNCIL MEETING
CITY 0~ COLUM~)~A.HEIGHTS
GL540R--V06,27 PAGE
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
N S, P
OLD LOG THEATRE
OUELLETTE/SHENA
PEARSON/KEN
PEDDYCOART SERVICE GROUP
PETTY CASH - CIHDI WILLP
PETTY CASH - JOANNE BAKE
PETTY CASH - MARY DUGDAL
PRUDENTIAL LIFE INSURANC
RIEDDIN/SHARON
RI~:BE~G/GLORIA
ROI..STAD/VALERIE
SCHINDLER ELEVATOR CORF'
SEAWELL/DAVE
STURDEVANT/JOSEPH S.
U S WEST COMMUNICATIONS
V[)IGTS BUS COMPANIES
A & C SMALL ENGINE
ACE HARDWARE
ACE OF DIAMONDS TOUR
ALBINSJON
AMERIPRIDE
ANOKA COUNTY
ANOKA COUNTY SHERIFFS DE
ARAMARK
ASSOCIATED SALES & BAG C
BAKKEN/CHERYL
BARCO PRODUCTS COMPANY
BARNA GUZY & STEFFEN LTD
BAUER BUILT TIRE & BATTE
BITUMINOUS ROADWAYS~ INC
BLUE RIBBON CHEM-DRY
BUILDING FASTENERS
CAREERTRACK SEMINARS
CA~L. SON OFFICE PRODUCTS
CEDAR PLUMBING
CH~..IN/MICHELLE
CHILDRENS HOME SOCIETY
CHISAGO LAKES DISTRIBUTI
CITY ENGINEERS ASSOC, OF
CITY WIDE LOCKSMITHING
COCA-COLA BOTTLING MIDWE
C[~.UMBIA HEIGHTS RENTAL.
COLUMBIA HGTS-FRIDLEY KI
COMP ED SO'LUTIONS
CREATIVE FO~MS & CONCEPT
CREIGHTON~BRADLEY & GUZZ
86725
8672~
86727
86728
86729'
86750
86~51
867~2
86734
867~5
86756
86757
86758
86759
86740
86741
86742
86743
86744
86745
86746
86747
86748
86749
86750
86751
86752
86755
86754
86755
86756
86757
86758
8675~
86760
86761
86762
8676J$
86764
86765
86766
86767
86768
86~69
86770
86771
~-956.60
810. O0
250,00
55,5, O0
~-065.01
74.29
85,00
95.47
25.50
194.24
1.5. O0
12.00
178.. 07
150.00
174.00
176,57
71_4.54
15.95
80,27
20. O0
25.52
42, 18
648.55
10~. 16
24. ~
172.90
17 ~.517.. 50
.32.96
125.96
267.50
20.50
129.0'0
51.90
114.~
145.91
000. O0
80. O0
20.24
~0. O0
~ 7~. O0
845, ~
~554.85
BRC FINANCIAL SYSTEM
06/22/2000 15
Check History
6/26/00 COUNCIL MEETING
BANK VENDOR
CHECK NUMBER
BANK CHECKING ACCOUNT
CUSTOM LIQUIDATORS .
DANKA OFFFICE IMAGING CO
DAVID BANKS STUDIOS
DETERMAN BROWNIE~
DIAMOND VOGEL PAINTS
EAST SIDE BEVERAGE CO
EMBEDDED SYSTEMS
FIDELITY SERVICES INC
F'LEXIBLE PIPE TOOL CO.
FOCUS NEWSPAPERS
F'RANZ REPRO~
FRIDLEY-COLUMBIA HEIGHTS
FRIENDLY CHEVROLET GEO~
G & K SERVICES
G~[LBERT MECHANICAL
GILLUND ENTERPRISES
GOOI)IN CO.
GRIGGS-COOPER & CO
HAF'PEL DBA PLANSIGHT/JER
HARVEST PAINT
HEAL.TH PARTNERS
HENNEPIN PARKS
HOHENSTEINS INC
HOME DEPOT #2802
HOOVER WHEEL ALIGNMENT I
IBM CORPORATION
IPC PRINTING
JOHNSON BROS. LIQUOR CO.
K MART
KENNEDY & GRAVEN
KUETHER ~IST. CO.
LAW ENFORCEMENT OPPORTUN
LEAGUE OF' MINNESOTA CITI
LOWRY CENTRAL BOWLERS
MAC QUEEN EQUIPMENT CO.
MARK VII DIST.
MARTIN-MCALLISTER
MCFOA - TREASURER
MEDT~ONIC INC
MENARDS CASHWAY LUMBER-F
METRO WELDING SUPF'LY
METROCALL -.ATT MESSAGIN
METROPOLITAN COUNCIL
MILl_AR ELEVATOR SERVICE
MINNEAPOLIS SAW
MINNESOTA WINEGROWERS CO
MINNESOTA ZOO
86772
86775
86774
86775
86776
8~777
86778
86779
8~780
.86781
86782
86785
86784
86785
86~8&
8~787
86788
86789
86790
86792
86795
86794
86795
86~9~
86797
8~778
.8~799
86800
86801
8~02
8~804
8~805
8680~
~807
~808
8~809
8~810
86811
~812
8~814
8~815
86816
8~817
8~818
CITY OF COLUMBIA HEIGHTS.
GL540R-V06.27 PAGE 4
AMOUNT
18~. 57
692.5].
50
49.52
1,029.81
20 ~ 220.86
708. O0
100.70
~85
500. O0
151.7~
514.50
· 4 5.55
4 ~ 7~8 ~75
~'02.50
58. O0
5 ~ 78~. ~5
18~. ~8
175.48
14 ~ 258.. 80
25. O0
~. 50
15~ 447. O0
~09. O0
55.00
85~ 05~. 51
8~. ~7
52 ~ 552. O0
58..80
67. O0
558. O0
BRC FIHANCIAL SYSTEM
06/22/2000 15
Check History
6/26/00 COUNCIL MEETING
CITY OF COLUMBIA HEIGHTS
8L540R-VO~-.27 PAGE 5
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MIR~LE RECREATION
MN DEPT OF ADMINISTRATIO
NORTH STAR ICE
OFFICE DEPOT
OMNI-PURE
PAGENET OF MN
F'ARK SUPPLY
F'ARI(VIEW VILLA RESIDENT
F'ATTON IND. PRODUCTS
PAUSTIS & SONS
PC SOLUTIONS
PEPSI-OOLA-7 UP
F'NILLIPS WINE & SPIRTS
PRIOR WINE
PRO STAFF
PROEX - WOLF CAMERA
RAPIT PRINTING -- FRIDLEY
SHERWIN WILLIAMS
SIGN LANGUAGE & GOLDEN A
ST CLOUD STATE UNIVERSIT
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UNIFORMS UNLIMITED INC
UNITED BANKERS BANK
VOIGTS BI.~ COMPAN. IES
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WILLAMETTE INDUSTRIES IN
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CITY OF COLUMBIA HEIGHTS
Meeting of: June 12, 2000
AGENDA SECTION: Consent /t_..A ORIGINATING DEPARTMENT: CITY MANAGER
NO:{SJ/n Communit~ Development APPROVAL
ITEM: First Reading of Ordinance - 1414, BY: Kenneth R. Anderson ~ ._BY:
Extend Moratorium on Telecommunication DATE: June 9, 2000(--, if,
Towers
ISSUE STATEMENT: Request to extend Moratorium on TelecommuniCation Towers and antennae
for 60 days from July 10, 2000 through and including September 7, 2000.
BACKGROUND/ANALYSIS: On May 18, 2000 the Telecommunications Commission reviewed the
Telecommunications Towers/Antennae section of the draft Zoning Ordinance to provide comments to
the Planning and Zoning Commission and City Council. We have attached for your information a copy
of the minutes from that meeting which also outlines the discussion and recommendations. The
Telecommunications Commission recommended that extension for commercial towers only. The draft
Ordinance has not been changed to limit the moratorium only to commercial towers/antennae and thus
will apply to all towers/antennae.
ltECOMMENDATION: The Telecommunications Commission and Planning and Zoning
Commission are recommending the City Council extend the moratorium for a period of at least 60 days
for commercial installations of towers, antennae, or dishes.
RECOMMENDED MOTION: Move to waive the reading of Ordinance 1414, there being ample
copies available to the public.
I~COMMENDED MOTION: Move to approve Emergency ordinance 1414, Being an Ordinance of
the Columbia Heights City Council for a 60 day extension of the moratorium on the placement,
construction, and modification of towers and wireless telecommunications facilities within the City of
Columbia Heights.
Attachments: Resolution 2000-04; February 7, 2000 and May 18, 2000 Telecommunications
Commission minutes; draft Zoning ordinance, Section 9.615.
COUNCIL ACTION:
EMERGENCY ORDINANCE 1414
BEING AN ORDINANCE OF THE COLUMBIA HEIGHTS CITY COUNCIL FOR A 60 DAY EXTENSION
OF ~ MORATORIUM ON THE PLACEMENT, CONSTRUCTION, AND MODIFICATION OF
TOWERS AND wn~ELESS TELECOMMUNICATIONS FACILITIES WIT~I~ N THE CITY OF
COLUMBIA HEIGHTS
The City of Columbia Heights does Ordain:
Section 1:
WHEREAS, on February 8, 1996, Congress enacted the Federal Telecommunications Act of 1996, P.L.
No. 104-104, to deregulate the telecommunications industry, providing a more competitive environment for wired
and wireless telecommunication services in the United States; and,
WHEREAS, increased competition in the market for wireless telecommunications services may create an
increased demand for antenna sites on towers and other antenna support smactures necessary for providing wireless
service via existing and new technologies; and
WHEREAS; the Telecommunications Act of 1996 preserves the authority of the City to regulate the
placement, construction, and modification of towers, antenna support structures, and wireless telecommunications
facilities in order to protect the health, safety, and welfare of the public; and,
WHEREAS, the Columbia Heights Zoning Ordinance currently allows pubhc utility structures as a
Conditional Use Permit in every zoning district within the City except for the I-2, Industrial District which does not
allow public utility s~ructures; and,
WHEREAS, the City Council determines it is necessa~ to complete the Comprehensive Plan update and
the rewrite of the Columbia Heights Zoning Ordinance and conduct further research and analysis as to appropriate
zoning and performance standards for towers and wireless telecommunications facilities within the City.
Section 2:
NOW, THEREFORE BE IT RESOLVED THAT in an effort to protect the heal'th, safety, and welfare of
the public the Columbia Heights City Council hereby imposes a 60 day extension to the moratorium on the
placement, construction, and modification of towers and wireless telecommunications facilities within the City of
Columbia Heights, with said moratorium commencing and effective Suly 10, 2000 through and including September
7, 2000 and recognizing said moratorium will effect only those applications for the placement, construction, and
modification of towers and wireless telecommunications facilities submitted to the City after the date of adoption of
this ordinance.
Section 3:
This Ordinance shall be in full force' and effect from and after July 10, 2000 and extending through and including
September 7, 2000.
Offered by:
Seconded by:
Roll Call:
Palricia Muscovitz, Deputy City Clerk
Joe's Filc\Ord 1414Ext. Towers Moratorium
Mayor Gary L. Peterson
' ILV. SOL~ON :2000-04
BEING A RESOLUTION OF ~ COLUMBIA _~'~GHTs CITY COUNCIL IMPOSING A SIX
MONTH MORATORIVJM ON ~ PLA~, CONSTRUCTION, AND MODIFICATION
OF TOWERS AND WIRELESS TEI~CO~CATIONS FACILITIES ~ THE CITY
OF COLUMBIA m~'-~GItTS
w~rg. REAS, on February 8, 1996, Con/~ enacted the Federal Telecommunications Act of
1996, P.L. No. 104=104, to detente the telecomm_ unications industry, providing a more competitive
environment for wired and wireless telecommunication services in the United States; and,
W~-REAS, increased competition in the market for wireless telecommunications serv/ces may
create an increased demand for antenna s/tea on towers and other antenna support structures necessary
for prov/ding wireless aery/ce v/a existing and new technologies; and,
WI~REAS, the Telecommunications Act of 1996 preserves the author/ty of the City to regulate
the placement, consW~ct/on, and modificati.~ of towers, antenna support structures, and wireless
telecommunications facilities, in order to protect the health, safety, and welfare of the publ/c; and,
WI~-REAS, the Columbia He/ghts Zoning Ordinance currently allows public utility su'uctures
as a Conditional Use Pcrm/t in every zoning distr/ct w/thin the City except for the I-2, Industr/al Distr/ct
which does not allow public utility structures; and,
Wng. REAS, the City Council det~,,Mnes it is necessary to complete the Comprehensive Plan
update and the rewrite of the Columbia Heights Zoning Ordinance and conduct further research and
analysis as to appropriate zoning and l~'formanoe standards for towers and wireless telecommun/catlons
facilities w/th/n the City.
NOW, THEREFORE BE IT RESOLVED THAT in an effort to protect the health, .safety, and
welfare of the public the Columbia Heights City Council hereby imposes a six m6nth moratorium on the
placement, construction, and modification of towers and wireless telecommtmicafions facilities within
the City of Columbia Heights, with said morator/um commencing and effective the date of adoption of
this resolution, and recognizing said morator/um will effect only those applications for the placement,
conslruct/on, and modification of towers and wh'eless telecommunications fac/l/ties submitted to the City
after the date of adoption of this resolution.
Passed this 10" day of January, 2000
Offered by: Szurek
Seconded by: .Jolly
Roll Call: All ayes
l~atr/~ia M~covi~ D~uty ~:ity Clerk
TELECO~CATIONS COMMISSION
MINUTES OF FEBRUARY 17, 2000
PAGE 3
NEW BUSINESS
Notice of Rates .for Programming ~rvices and Equipment Effective January, 2000
Notice ofrates for pro/rammin~ services and equipment effective lanuary 1, 2000, were enclosed in the agenda
packets. It was noted that the rate for basic service went down, and the rate for preferred service went up.
It was noted that the city received numerous calls re~arding the latest/ncrease in rates. Subscribers that called
feel cable se~ce/s not affordable any lender and that because there is no real competition out there, ~ are
being over charaed for the product.
B. MediaOne offers IN/ital Telephone Service
Beginning in December, 19~9, MediaOne now offers digital telephone services includ/ng 15 popular calling
fealures. Detailed information and pricing was enclosed in the agenda packet for review.
C. Receipt of 4* Quarter Franchise Fee .-
A copy of the franchise fees of $27,4~7.16 for 4' quarter 1~9 were enclosed in the packets. There was an
adjustment made tothe 4* quarter check due to an overpayment from 3d qmum'. Due to a number of
corrections, adjustments, and irregularities noted by a number of franchises, it was recommended we perform an
audit on the franchise fees. These fees have not been audited since 1990. Bemick and Lifaon (our attorneys)
have entered into an agreement on our behalf with Aepund & Skokan to perform the audit for the year 1999.
This audit should begin soon. As other cities and commissions served by MediaOne will be participating, the
costs will be shared.
D. Notice of Semi Annual Proof of Performance Testing in February
Notice was given January 10,12000, of the semi-annual proof of performance testing that will be done in
February. Subscribers may experience 30 seconds of interrupted service due to the testing.
E. Other New Business
*Linda reported that there will be two openings on the commission, so if anyone knows of an interested party,
have them contact the Deputy City Clerk for an application. Ruth Graham does not wish to be re-appointed, and
lulienne Wyclmff(Council lb~resentative) will become a non-voting Council liaison to the Commission, due to
an Ordinance change recently passed by the City Council.
*Linda reported that the city council recently passed a moratorium on Antennas being constmc~ in Columbia
Heights. This moratmium was established to allow the Planning and Zonins Commism~ to establish a policy
regarding phcemeni oftowm and antrum in our city. lien Henke felt strongly that the Telecommun/cations
Commission should be ./eviewing these requem in addition to the P & Z Commission. Once a policy is .. --)~,.~
established, the plan will be submitted to the Telecommunications Commission for review. Steve cautionea me._ ~t"~'
commission on the legal ramifications ofdenyin~ placement of these antmmas. 47 U.$.C. § 332 (¢) (7) addresses
this matter and the limitations cities have.
Linda stated that it may be nec~sary to review exactly what the role of the Telecommunications Commission is.
What areas fall into the responsibility of this commission versus the responn'bilities of other commissions.
*Reuben asked for information on the infra wd cameras that were purchased by the Fire Depart~ent. He is
concerned with the radio frequency that is used to lransmit the picture to a off site display monitor. Has the city
checked into the licensing of the radio frequency for this equipment. He was interested in a demonslration.
Linda indicated that it was demonstrated at a recent council meeting. He should contact Jean Kuehn to view the
tape, if interested.
TELECOMMUNICATIONS COMMISSION
MINLrl'ES FROM MEETING OF
MAY 18, 2000
PAOE 2
B
Draft Zoning Ordinance Rcgmfing Telecommunication Towers/Antennas
This ordinance is being ~.to provide for the installation oftelecommunication towers and antennae in a
manner that balm the nmi for such f~lities with the potential adverse ~ on public health, safety, and
welfare. The provisions of this section are intruded to encour~e the co-location of facilities in order to
minimize the number of towers needed to serve 'the community.
Seen explained tlmt while this is really a zoning issue to be addressed by the Planning and Zoning Commission,
the City is seeking input on any technical issues that should be included, or changed in the Ordinance. Reuben
stated that he would like to Table Pm't 3 (Private Anmmae and Towers) until he has time to check with others in
the area, especially the ham radio operators. He claims there ~re about 75 ham operators in the area that could be
affected by this. He also feels the "shall not exceed 60 feet height" mentioned in the ordinance is too restrictive.
He thinks ?$ fl would be better. The need for a clear signal, above the axe line, is imperative. Reuben would
like to see ham operators excluded from the moratorium and from the requiremente listed in the Draft Ordinance.
The commission members also felt that maybe the restrictions for commercial and private residential towers,
antennaes, or dishes need to be separate issues. Steve Guzzette, om' legal counsel, also cautioned that there are
already regulations established by the FCC and PUC that address such issues, and that the city may be limited as
to what they can actually enforce. There are many regulations regarding barn operators that prohibit cities from
denying them access to operate. Steve warned agains~ rushing through this and passing something fl~t could
potentially lead to a lawsuit. He felt a clear definition of the terms antennae, towers, and dishes needed to be
established. He thinks someone with more knowledge in this subject area should be reviewing or writing this
ordinance.
Dan Swee also had a concern with Section 4.e. restricting the size to 200 SCl. ft. He felt that should be increased
slightly. After further discussion, the commission made the following motions:
Motion by ~ob, seconded by Brad to recommend tAe City obtain legal counsel knowledgeable in the
telecommunication~ fteld, and the regulation~ already in place, to help ut write an ordinance that would provide
guidance or addre.~ additional inalallation$ of tower~, antenna~, and dl~he~. ,411 ayes.
Motion by Ruehen, seconded by Dan &a~ee to recommend the exten~on of the moratorium for a period of at lca~t
60 days for COmmercial inttallation$ of tower~, antenna~, or di~A~. ,411 ayes.
Creighton, Bradley*& Guzzetta
Attn: Steve Guzzetta
5~02 Parkdale Dr #102
~}nneapolls, HN 55q16
· A?R-27-2000 THU 03:43 ?t~ F~ NO. P. 02
9.614
2)
4)
9.61S
1)
· Building Design $1andnrtL~
i'tu'ix~.&'e. 'Jl~o purpose of this section is to pmtnote quality dcv,elopment
Iliroughout Iht community that is nllrnctivc and visually compatible with adjacent
dove[opulent. ,'
Design Review Rwlu/rr.d. Approval of building elevations is requin:d for all now
commercial, industrial, institutional and multi-f,'mqily dev¢lopmcnl. Building
design alrpmval is also required for any remodeling or oxpansions activily that
increases thc overall si~ of the building by 10 percont or more.
R. ilding Materials and .Design.
shall bo adhentd Io:
a) Building materials for all
~intcn~cc and
surrounding properties.
c)
The fellowin8 material and design standards
projects shall be durable, rcqaire low
sam~ or hotter quality that that used on
Building elcv;ttions should include a vm'icty of architectural featum~ and
building malcrials to pm~do visual into~t and five ~h pmj~t a distill
ch~. $~ial ca~ should ~ given to building elevations ~at C~e a
public ~t.of. way or a m~i~n~al ~u. O~, ~ndow f~cs,
~aing walls, ~d other ~hitc~l f~qtu~ should ~ finishS' to
complement thc color ~d ~cfial of the ~ndpal building.
Ail additions, exteri~ alt~tions or acces~ buildings constructed afior
thc original buildings sh~dJ ~ of thc same material and d~ig, as thc
o~ginal stmctu~. Ho~r, Ihis ~oviaion grail not pn~ibit the
upgmdin8 of thc q~lity.of malorials ~d in a rcmo~ling or ~pausion
activity, p~vidcd ~aid upgad~ n~t~al complen~ thc o~ginaL
Applica/irm of Master Phm Di.r/rict Provisio/~. Properties localcd within thc
Ristrict bounc~rics of master plan ama ahalt also be subj~t to thc district
provisions or the m,~tcr plan.
'relecommunicaflm~ Towers/Antennae
Pure. se. 'l'h¢ purpog o1' this g'~tion is lo provide for tho installation of
tel¢conm~unication towo~ and anl¢flilnO in a mnam:r that balnnce~ the need for
~uch Facilities with the potential advene impacts on the public he'.dth, ~fety and
w¢l/'are. Thc provisions u£ this aec:don are intended to cncournge the co4oc,'uion
oF I'aciliti~ in ocd~.v to minimize ~h¢ number of towers needed to serve the
community.
City o f Columbia llcights
Dev~:iopm~:m Ordinungu .- .g~tion 6
for Rex icw- 4.27.00
Pa.ac 26
· ~R-27-2000 THU 03:44 P~ F~ NO. P. 03
2)
General Provisions. Thc following standards rd~all apply to all
· telecommunication towers and antcrmae:
a)
¢)
d)
c)
0
g)
ltl
i)
j)
k)'
l)
Al/ob~oh:tc and u,lu~cl antennae shall be removed wilhin six (~) months
of cessation of o~radon of thc sim, unless ~ cxc~don is ~tc~ by thc
~ning AdminisiratOr.
All antcnn~ shall comply wi~ applicable building ~d el~tdc~ c~c
J~qttJrcmcnc~.
S~ctur~l d~iGn, ~o~in~ ~d in~J~ion gr thc ~m~a
wilh ~c manufaclu~'~ ~cificulion..
'l~c hci~h~ of Lhc anlenna ~hali ~ Lhc minimum n~a~ m function
~adst~c[odly. as vcd~ by ~ elcctdcA] en~in~ or olhcr
Anlennae ~h~lf no~ [~ :ulifici~l~ iUumin~Lcd ~ie.
a governmental agency m pmt~t the public's health ~d safmy.
When applicable, a pA~al to install a n~ ~tenna shall ~ accmnpanicd
by uny ~ui~d Federal. $Lq~ or i~a) agency
Towc~ under 200 f~L in height shall ~ paint~ a non~on~ring color
consistcf~t wM] thc su~unding u~a, such as blue. ~ty, brown or silver,
or have ~ g:dv~i~xl finish, to r~ucc visual imp~t.
'i~c tower shall nmet d~e setback ~qui~m~ts for a principal strucLu~ in
~c zoning distffct in which it is 1~.
'll~c minimum ~t~ck from thc pro~y linc ~mll ~ ~c height of thc
tuw~, unless a qualifi~ s~ctuml cngin~r s~i~
c~llap~ of Ibc rower will ~ur within a l~cr dist~cc un~r all
IbJ~ccablc cJ~unlsfanccs.
'Ibc antenna tower sh~i be self su~[m~ing ~r~gh ~c usc of a design that
uses ~ o~n ~c or mono~le cons~cUon.
P~mancnt pl~ron~ or st~ctu~, exclusive of antenna, ~hat in,case oft:
si~ visibility a~ pJohibitcd.
No advertising ~ssagc shall ~ a~x~! to tl~ antenna mn~tu~ ~Jr lower,
except as may ~ ~qui~d hy imy ~deml or Stale ~gulations.
Prit,ate Ante/urea mtd Tower. t Pdvatc (non.commercial) receiving or
tn~r~mitting antennae and towers ~ ~it~cd
zoning districts, subject to thc following ~ui~mcfl~:
a) The combin~ heist of thc ~tcnna ~d any atn~ to which the
antenna is atlach~ shall nOt esc~ ~ f~t, as ~u~ from ~und
elevation m fl~ high~L ~int or the tower or antenna all~hed Lhe~to.
F~ding mwe~ ahal] ~ I~mcd within the ~ y~.
c) ~e mw~ shall not ~ u~ for c~q:tl
d) ~e i~llation ofmo~ than one (i) rower ~r p~y sh~] sequi~ the
approval of a conditional us~
Columbia
)¢velupmcn! Ordinance
Draft fur Review- 4.27.00
Page 27
J
-~R-27-2000 ~U 03:44 PR
FA ltO.~
?, 04
Comnmr¢inlAnlcnm;eandTotvcr~. Commercial ;ccivJngort~nsmiUh~g
;mtcnn~ and towe~ a~ subject to thc following pmvision~:
Aniean~ co-/~ated with ~ c~scntial ~icc stmcut~ (wat~ tower.
ol~tgcal Iransmi~ion linc. olc) ~all ~ a ~m~it~ u~ in all zoning
distdc~. · ~
Antennae ~-l~ulcd on an cstubli~ com~mial ante~a or tower ~aii
be a ~.~ilmd ~ in lite com~wi~ ~d in~al z~ing dis~c~.
Antcmme ai~d to. but s~ot a~ve. thc ex,der w~ls o~ a building us an
intcg~! ~ of t~ ~hi(~tum ~all ~ a ~i~cd um in Ibc commc~hl
and/ndusl~al zoail~g dfsldcts.
Antcnn~ not co-located w/t~ an c~nfial servi~ s~uctuw or established
commcwi.l ~ican: ur tower ~uiw thc approval of a condilim~al usc
~nnit in Ibc commercial ~d indus~al ~ning dislficts. Such antcnn~
am prohibited i. ~'wsi/~nlial ~n/ng distd~.
Acce~so~ ~uipment l~soci~d with f~-st~ng towcn ~d un~nn~
droll ~ I~atcd ~l~n m~ ~uipmcm ~i]~ng consl~ctcd otmatcri~s ~d
color compatible wilh ~c p6ncipal building, ir ~y, and thc ~un~nding
a~a. Said ~uip~n[ building sh~] not cxc~ 200 square fcct Jn a~ or
12 f~l in hc~ght.
Ci[y ol'Culumhia JI¢ighf.~
Draft g~r Review - 4.27.00
Page 2R
CITY OF COLUMBIA HEIGHTS
Meetinl~ of: June 26~ 2000
1
AGENDA SECTION: Other Ordinances ORIGINATING DEPARTMENT: [ CITY MANAGER
and Resolutions Community Development I APPROVAL
NO: 7-A-1
I
ITEM: Adopt Resolution 2000-43, Being A BY: Kenneth R. Anderson ' ~a I~ I BY: / ~/~~/~-~
Resolution adopting the City of Columbia DATE: June 23, 2000
Heights Comprehensive Plan
ISSUE STATEMENT: Review and approve the update to the Columbia Heights Comprehensive Plan for
submittal and final review and approval by the Metropolitan Council.
BACKGROUND: The Comprehensive Plan for Columbia Heights sets a base line for development and
redevelopment and serves as a guide document for decision makers for the next twenty years. The Plan
includes Goals, Policies, and implementation strategies for a variety of plan elements including community
image, land use, housing, surface water management, historic preservation, energy conservation,
transportation, aviation and airports, water supply and waste water, park and open space, economic
development, and inter-governmental cooperation. The City started the planning process by hiring SRF
Consulting Group, Inc. to assist with the preparation of the Comprehensive Plan and rewrite of the Zoning
Ordinance. An extensive public participation process was initiated in May of 1998 when the Minnesota
Design Team visited the City. Several other meetings were conducted with the Planning Advisory Committee.
A memo to the Planning and Zoning Commission dated May 4, 2000 outlines the purpose of the
Comprehensive Plan and citizen participation process which was completed in May of 2000 with the
Comprehensive Plan Public Hearing conducted by the Commission.
ANALYSIS: The most recent extension granted from the Metropolitan Council for submittal of the
Comprehensive Plan will expire on June 30, 2000. Accordingly, we have placed approval of the
Comprehensive Plan on this agenda and have incorporated recommended changes by the City Engineer into the
Surface Water Management Plan Element. This draft of the Comprehensive Plan is essentially unchanged
from the Plan submitted to the Councilmembers back in January, 2000. We have attached a copy.ofa memo
from the City Engineer noting the changes to the Surface Water Management Plan for your information. We
have also attached revised pages 53 and 76-84 to be inserted in your Comprehensive Plans sent to you in
January 2000. If you do not have your plan, please contact me by early Monday and a full copy will be
available by Monday afternoon.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2000-43, there being ample copies
available to the Public.
RECOMMENDED MOTION: Move to adopt Resolution 2000-43 being a Resolution of the Columbia
Heights City Council adopting the City of Columbia Heights Comprehensive Plan subject to final reviewal and
approval by the Metropolitan Council.
C0UN,CIL ACTION:
H: \Consent2000\Res 2000-43
RESOLUT 01 2O0O-43
BEING A RESOLUTION OF TIlE COLUMBIA I~IGHTS CITY COUNCIL ADOPTING ~
CITY OF COLUMBIA l~EIGHTS COMPREI~ENSIVE PLAN, SUBJECT TO FINAL REVIEW
AND APPROVAL BY ~ METROPOLITAN COUNCIL
~REAS, State Statutes (Minn. Stat. 473.175-473.871 (1996)) requires that cities review and revise
their comprehensive plans for consistency with Metropolitan Council policy plans; and
WHEREAS, the Metropolitan Council has amended its policy plans; and has provided system
statements outlining Council policy relative to the City; and
Wl~REAS, the City of Columbia Heights is required to review its comprehensive plan for consistency
with the mended policy plans and to prepare a revised comprehensive plan for submission to the
Metropolitan Council; and
WI~REAS, the City of Columbia Heights has scheduled and budgeted to complete a major review and
update of its comprehensive plan, and has proceeded diligently to complete its comprehensive plan for
Metropolitan Council review; and,
WI~EREAS, the City of Columbia Heights facilitated an extensive public participation process to assist
in the preparation of the Comprehensive Plan; and,
WI~EREAS, on January 14, 2000, the City of Columbia Heights circulated the revised document to the
adjacent governmental units and affected school districts for review and comment; and,
WI~EREAS, the Columbia Heights Planning and Zoning Commission held a public hearing on May 9,
2000, to review the Comprehensive Plan; and
WHEREAS, the Planning and Zoning Commission recommended that the Columbia Heights City
Council adopt the Comprehensive Plan.
NOW, THEREFORE BE IT RESOLVED that the Columbia Heights City Council hereby adopts the
Comprehensive Plan, subject to f'mal review and approval by the Metropolitan Council.
PASSED THIS
Offered by:
Seconded by:
Roll Call:
DAY OF ,2000.
Mayor Gary L. Peterson
Patrieia Muscovitz, Deputy City Clerk
J~-23-2000 FRI 01:40 PM F,':'J( NO.
P, 0~/11
4. SURFACE WATER MANAGEMENT PLAN
iNTRODUCTION
Thc purposc el, a surface water management plan is to set forth a framcwork lo ensure thc
conservation or waler resources, prevention et' flood damage, protection or surracc water bodies
and natural watercourses, and n~ntcnanco and op~ation of stonu water convoy,'mco alsd
storage systems. The majority of the, City ofColumbia Hcights is locatcd within thc Six Cities
Water Management OrgmfiT~tion; however, thc southeastern portion of tho community is within
thc Ri;c Crock Wa(crshcd District. This plan r~spm~ds to and is consistent with thc Columbi,
tleight.~ g/ater Resource Management Plats (1992), and conforms with the most current policies
m~d standanls of the Six Cities' l/Yater, dtcd Management O, gani~ation'Plan (1997) and the Rice
(:reek ~Yater~hed Distt~ct Platt (1997, amended 2000).
CLIMA'I.E
The Twin Cities arm, including Columbi'~ Heights, has a conti~enlal-type climate because of ils
proximity to tho geographic ccnt~n' of North Amcfica. Tho area has moderate amounts of
precipitation, wide daily and seasonal tm~pcralum fluctuations, wamt humid summers, ~ cold
'wintcrs.
Precipitation patterns arc influenced by moisture from the Gull, of Mexico msd occur as mits,
freezing rain, snow and hail. Annual normal precipitation is appmninml~ly 26.4 i~ches, of
which approximately two-thirds occurs during lhe summer roonlhs of May through $c'ptcmbcr.
'the auroral snow£alt in the Twin Cities area averages approximately 50 inches. On average,
snow depth ~s six inches for 40-45 days per year, and over 12 inches for 20 days per year.
Runoff from snowmalt can occur any time during the winter. Thc roost s~vcm suowmelt runoff
conditions usually occur in March and early April, ~spccially when mia falls on top o1' thc
snowpack.
TOPOGRAPHY
Most of Columbia Hcighls is rolling ~o hilly terrain with several small lakes and ponds.
Elevation of th~ City ranges from approximately 1,020 fcct above mean sea Icvcl (I,020 msl)
ncar thc Minneapolis Water Works txopcrty to approximately 850 feet above mcan sea level
(850 msl) along the City's southern [n~rdcr with Minneapolis.
GEOLOGY
Thc surficial geology of CoMnbia tlcights consists of glacial and alluvial (mstwanh) deposits
which cover most of thc community. Tho City of Columbia Heights is within the Grontsburg
Sublohe of the [)es* Moines Lobe. The Granstburg Sublobc deposited silty till that was
reworked by glacial mcltwat~rs which convert, d much of tl~ area within tho community into a
sand plain, sandy lacustrine and valley train deposits. In th~: Columbia Heights' portion of thc
Sublobe, a till deposit is present as ltilltop Moraim~. These glacial deposits, along with older
glacial deposits, range from 100 lo 250 rcct in thickness and are underlain by bedrock. These
glacial deposits wctc placed 12,500 to 14,000 years ago daring thc last pcrk~l o[' glaciation in
rile Twin Cities area.
JUN-23-2000 FRI 01:40 Hi F~ NO,
?. 03/11
Silver Ixtke is classified as a fisheries laky. Water quality pmblmm in thc Cokunbia l-Icights
portion of Silver I. ak¢'s watotshcd would rcsutt primarily from inadequate tmttmont of storm
water runoff prior to di~:hargc i,tto thc lake. Efforts should bo made to provide wet detention
areas or other improvements whore practical.
In 1999 and 2000, the City participated in a joint study through Ramscy County for mi
evaluation of the Silver Lake Watershed. Tho City also participated irt a project with the
Minnesota DNK in 1999 to install an aeration system in Silver Lake, which the City now
nminlains and OpCTates.
In addition, efforts have been made for wet detention in this tributa~ area. In 1998 and 1999, a
detention pond w,'ts installed in Prc~tcmon Park (McKinley at 39 Avenue). A permit was
granted by fl~o RCWD in 1998.
Watersheds E-F-G - City of Minneapolis Drainage System (S~x Cities WMO)
There am uo lakes or ponds in the City et'Minneapolis Draitmgu System watershed.
Watershed H - City of Fddiey Drainage System (Six Cities WMO)
'rl~=re are uo hkus or ponds wiflfin thc City of Fr{dlcy Drainage System wat~-~hed.
SURFACE WATER MANAGEMENT GOALS,POLICIES AND IMPLEMENTATION
STRATEGIES
Thc following surface water management goals have been developed for Columbia Hcigl,t~.
Each goal includea uumbea'~ policies and bulleted implementation strategies that con, pond to
tach of the policies. Tl~e goals and policies represents a compilation of the surface water
management plans d~veloped in the Columbia lte. igl~ Water Resource Management Plan
(1992}. nad conform with thc most current policies and s{and.'uds of' the $/x Cities ~atershed
Management Organization Platt 0997) and the Rice Creek FYat,mhed Di.~trtct Plan (1997.
amended 2000.
(goal: Control flooding and mtnimi,.w pnblic capital exl~nd#nre~.
I. Provide for the dctention and r~tention o{.surf~acOwater runoff.
· Thc City will utilize natural storm wntcr storage areas and manmadc dctcntion areas
to control floeding.
· The City will uliliz~ thc slon~gc capacity of the natural dminagc syslcm to control
ri, its of maoff.
· 3'l~e City will emmidcr the financial f'uasibiliiy of ~oustcucting improvum~ds to the
storm wat~- system in order to alleviate momo of tho water quanlity problems
ouflin~.xi in thim plan.
Maintain the storm water storugv and ¢onvuyanee facilities.
,, The City will imph:mcnt sirc~t sweeping a minimum of twice per ygar -ouco
immediately following spt{rig mnowmeit to remove ,,and and oth~ debris, and once
in the fall after leav~ have dropped to rmnove a~eumulat,.xl debris.
· The City will p~fiodica]{y inspect all in{zkes {'or damage and remove debris.
76
JUN-23-2000 F'RI O1:41 PI1 F'P~ NO,
P, 04/11
The City will pcric~iically inspect all special outlet structures, including 6kimmeta,
rot proper operation and for accumulation of debris and oiL~. Debris and oil will b~
renmved to assure pm~r functi-ning and to prevent re-suspension.
· Thc City will periodically Jasik'ct grit chambers and catch basins for sediment
a:cumulation, and remove sediment if a sump is mo. than hall' full etr sediment.
The City will periodically inspect sediment accumulation of storm water storage
areas and at ix)nd outlets and re. move any excess sediment, including animal activity
~h,'tt may impair lhe outlet or storage capacity el'the facility.
The City will insl~.'ct tht: drainage system a£tcr flood events of the 10.year
recurrence or greater, including checking water levels, inspecting pond slopes for
slope failure, inspecting intakes for damage and debris accumulation, and
performing any uccessary mai,tcnanco.
Provide guidelines for management of landlocked drainage basins.
Thc City will r.,quire thc floud levels established for landlocked basins to lake into
consideration thc err,ecru or wa~cr level fluctu~tioas on trees, vegctatiou, and erosion
sncL~ ln~operty values. Steeply sloped shotx:land subject to slot~e faihm: and shoreline
damage should not bc in comact with floodwaters for extended periods of time.
Thc City will require thc capacily of proposed outlets to landlocked basins to not be
so small as to cause extended duration of high water Icvels that would result in
damage to uplm~d vegetation.
Thc City will allow only the existing tributary area to dischltrgc to a Iandlockcd
basin, unless a provision h~. ~n ma~b For ~ outlet tram thc b~in. The Form oF
outlet may range from tempora~ pumps m ~avtty sto~ ~w~s. Thc outlet must bo
imple~ntc~ ~fom incmas~ wa~r levels a~ ~kely ~ affect yes, alien, slo~
s~bili~ and pml~ny values,
The City will require that placing outlets on previously landlocked b~ins will
create significant impacts on downstream water levels and flow rates, and no
wetlands am dcwatcrcd as a result of oullet installation.
Establish standard hydrological design criteria for all storm water converancc
storage facilities.
· The City will n.-quim trunks (outflow convcyors) to be designed with capacity I'or thc
8mater of lhe 10-year event or fine 100-year detention basin outflow.
The City will r~quim all other systems to be designed with primary capacity for the
t0-yea~tr event, and provid~ secondary capacity for the 100-year event in thc form of
ovcdlow routes or adequate storage volume.
· Thc City will require a hydrog~,'aphic method to be used in the design of detention
basins aud other facilities (such as wetlands) where thct: is significant storage.
77
JUN-23-2000 FRI 01:41PH FRX NO.
?, 05/11
Thc City will require ,'m SCS Type Il 24-hour storm, lO-day snow melt or other
accepted critical storm analysis to I~ considered in determining the critical event for
stonn water stooge areas.
· The City will recluim all drainage system analysis and designs to be based on the
ultimate Fat! devclopmcnt land u.s¢ patterns.
· The City will ~quim delention facilitica dcsi§n to include access for muintunnnco of
thc outlet structure and the facility in general.
'il~c Cily will ~.xluiro the provision of emergency outflows or outlets to drainage
areas For any landlocked arcs if lbo available storm water capacity is inadequate to
prevent flooding or re.~idcnccs.
Thc City will r~quire storm .walcr faciliti~ to consider and identify location of
overflow(s) that prevent property damage to adjacent properties from cxtmmc waicr
levels.
Provide a tOO-year lcvcl of protcclion for all properties within tho community.
· Tho City will require ck~tention areas to be dmigncd for the leo-year cvent where
1-n'actical.
· The City will require the purchas~ of flood insurance for Iow-lying properties it' ~hc
adjacent demntion ama cannot b~ designed for the lO0-year ,veal
Thc City will manage land use constraints along open channels, storm sewer
overflow areas, deprc~ions, wctlands and hakes based on their respective lO0-yoar
flood levels, as computed in preparation of ih, Columbia t/eight W'~acr Re~'ourcz,
Management Plan.
· The City will amend thc zoning ordinance to updnte the floodplain overlay district
~equirements.
Reduce public capital enln:nditures necessary to control excessive volumes ~md rates of
runoff.
· The City will continue iL~ efforts to institute a storm water utility to provide funds
necessary'for the construction of storm waler facilities.
Promote the development of regional detention areas, ns opposed m individual on-silo
dctemion.
· The City will 'adopt policies that allows and encourages the dcvclopmcnt of regiomfl
dctention ponds.
78
JUN-23-2000 FRI 01:42
P. 08/11
Thc City will require, ncw development to incorporate storm walcr c~tmls to
provera any inc~ in ~ ~r~ ml~ unl~s i~ ~ha~e is pmvi~
for in an ~pmv~ re~on~ ~nding s~le, a~ fl~ stor~ volumes shall ~
~naintnin~ within ~c subwa~hcd.
Goal: Achieve waler quality staudar~s ¢.nsistent with the intended use and classira:ation.
i. Identify and protect surface waters classified as protected waters.
Thc City has idcntificd all protected wmers within tho community :md developed a
map showing the Ibc'a/ion of these protected waters, a copy of which is uvailablo in
the Community Dcvelopment Department.
2. Protect w~lantL~ and surfac~ water from deterioration.
The City will adhere to bo~ management practices a.q outlined in Protecting Wnler
Q, uality in Urbm~ Areas, published by thc Minnesota Pollution Control Agency
(MPCA).
City will amend thc zoning ordinance to include a shorelsnd management
overlay disu'icl, as requi~v,d by the Minnesota Department of Natural Rcsoun:cs
* Thc City will require future outlets to DNR protected waters to pass through a
scdimcnt poml/Irap prim' to discharge into the public water.
· Thc City will require thc maintenance of a naturally vegetated buffer ~'ip adjaccnt
to tho water body when,wet lX~sible.
Pre:mote public awarcne.~s of water quality issues.
The City will support the Six Cities Wntersh~M Management Org;mization's
community education efforts.
· Thc City will support thc Rice Crock Watershed District's community e41ucation
efforts.
Protect wetland and surface, waters from pollution.
· Thc City will develop a response plan to minimize the impact of hazardou.~ spills on
pmtt, ctcd waters.
· Thc City will perform m,~nt~nancc measures to mininfize pollutant loadings to water
bodies, exc~pt for pon~ used for scdimt:nt removal.
79
JUN-23-2000 FRI 01:42 PR Ft~ NO. P, 07/11
1.
Maintain protcctcd wmcra in accord:mcc with thcir functional classification.
· Surface watcm will b~: clar~ificd and water quality functions will tx: nudntaincd
according to tho provisions set forth in the Cohunbia ll¢ight~ Water Resources'
Mattagement Plan, 1992 a~d this Surf,'z:~ Water Managemcnt Action Plan.
Protect atul ettha#ce w#ter recreatlonal faciliti~s, flth and wildlife habitta.
Protect natural areas and wildlil'o habilats.
· Ti~c City will require buffer zones of natural vegetation to bc maintained around
pond.,~ a~d wetlatds to provide habitat for wildlil'e whe~evcr possible.
· Thc City will rc~luirc harm,hi areas :md wctlands to bc protected duriog construction
to bc clearly marked in tho field.
Safeguard protected waters va~d.wctl,'mda within thc community.
· Tltc City will support programs for controlling purple loose strife.
· Thc City will aupgort progr;[m.s for controlling Eurasian watc~ mill'oil.
Enhance water rccrc.n~ional facilities,
· Thc City will support the ~tivities of thc Anoka County Regional t~'ark to cnhamcc
water recreational facilities within the community.
Promote gro#nd w#ter recharge ttnd prevettt ¢o, tae~uttion of atl~(l'en.
Protect recharge areas identilicd by Anoka County.
· Thc City will undertake efforts to protect recharge areas from Mvc. rse dcvclopmcnt
and potential conlamlnation.
· The City will develop a mslx~nac plan to prevent the spread of hazardous spills to
recharge areas.
Promote activitic.~ that'increase infiltration/ground water #.'charge.
· When p~'actical, the City will require ponds to hc designed as "wet pon6~" with
stm'a~,,e volumes below the outlet.
· Thc City will encourage thc use of gra.~scd waterways to maximize infiltm~io,,
including the usc of propc~ gn~des or underdrain systems to insure positive d~dnagc.
80
JUN-23-2000 FRI 01:43 PM F~ NO,
P, 08/11
Goah
I.
God:
1.
Supp~l tho pro~ection of aquifers lying beneath the co~ity,
'l~o City will k~ntify any ~pdng u~ wi~in ~ co--unity and p~t~t t~qn from
dcvelop~ut.
~o City will u~ ~ ~guluto~ and non-~l~ t~Is to l~ct tho land a~
wiihin ~gna~ed well i~ ~t~ti~ ~q.
Maiataht ~e mnoa~l of wetland ~r~ge ~d I~ to inc~e the wel~d ~dues.
Sup~x thc Wctl~d Consolation Act ~CA) of 1~1.
Thc City h~s d~um~nied thc tree and function of ~i w~ands wiain tho community
m~d ~velop~ a map showing the l~ation of all w~iand~, a copy of which is
a~ilablc in thc Comn]~i ty ~velopmcm l~p~t,
Tho City will contim~ to ~vc aa ~c l~al gove~t~ unit (~U) to administer
thc pmvi~ons of tho Act wi{hin ~ community.
'1~o City will i~ntify a~as within d~c community Ihat could ~ used For wetland
miggation, if any.
3~e City will di~oura~ ibc altoa{ion of wetlm}ds ~thin the co--unity.
The City will ~uim we{land mi{igation co~istent with tho WCA if alteration is
ncces~.
Pre,eat ~oil enuio.,
Support thc pl~.scrvation of natural vcgctution.
· 71~c City will cncou~,~ge ~hc prescrvution
dcv~lolx~d and/or rcdeVelol~Cd, if applicable.
of natural vegctaticn~ a..,{ l','operty is
Prevent se. diment from const{~.tctiou activities from cat'ring the City's water
'thc City will develop and adopt regulations for scdimcnt and erosion control Ihut
incorporate thc ge'nora[ crimria outlirml in the Minne.~ota Co~n. tructiott Site Ere.vie,
a,d Sedimettt Control lh, Jbt~ok (Board of Watv~ and Soil Resources) and MPCA's
Itezt Mcutagemenr Practices tlundbooL
Tile City will rcquirc the submittal or an erosion mattel plan for ali constmclion
aclivitios fha rcquire land disturb,'mce, in accordance with thc MPCA'S lle.~.t
Afant~genle,t Practices llandboolc.
· The City will nxiuire topsoil stockpiled for re-usc to bo proicctcd from c,'osion.
8i
JUN-23-2000 FEI 01:43 PM FPA NO. P. 09/11
o
The City shall require the dcvelopedcontractor to keep streets and properties
adjacent to construction an:ns frc'c from ~diment carried by c~mstruction traffic at
site cntnmces and access points, and from site runoff and blowing dust.
Control tho erosion From drainage ways within tho community.
· Thc City will encour,:ge the mc of gags'rd drainage ways.
Recognize tire regnlalory atahortty of othtr local, state, and federal entltie~.
Implement a local rennitting program for water resource management.
· The City will establish a permitting program for water resoun:c management,
excluding thc area in the RCWD which facilitates its own l~rmitting.
Provide for the appropriate level o.f regulatory autl~ority.
Thc City will support tha regulatory authority of othr, r governmental agencies with
watershed management rCSlXmSibility, including the Minnesota Department of
Natural Re, sources, the United States Army Corps of Engir, ccrs, the Minnesota
Board of Waler & Soil Resources, and the Minnesota Pollution Control Agency.
· ']"he City will ;wccpt its watershed management responsibility.
Promote inter-community water resources planning whtn'o appropriate.
· The City will require all intcr--cotnmunity water resource issue planning to consider
alternative solutions.
Ti~e City will t~lUire all drainage studies or f~asibility studies, whether by a WMO,
watershed dislriet, or municipalRy, leading to projects in n aubwatersl~'d with an
inter-community drainage i~$ue, to consick,'r the impact of thc project on the drainage
issue, and the fetal inter-corem,airy pro.~cct cost.
ExcclX i, emergencies, the City will not support solutions or partial ~luliona to
inter-community drainage issues to be implemented without Prior completion of a
feasibility study of options and adoption of a preferred option by Iht applicable
WMO.
Establish coopcrativ~ working relationships with applicable water managcme, nt
organizations and 'adjacent communities.
Thc City will forward to flu: applicable water management organization or adjacent
communities IlK: plans and/or other information concerning all projecl.~ and/or now
devolopment that will affect thc approved local plan nee or degrade the quality of
walcr transcending the boundaries of the adjacent community.
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JUN-23-MO00 FRI 01:44 PM F~ NO, P, 10/11
Go~l: l~#ably f~tmce water resourve~.
1. Require developers to pay their fair share of w,*tt~r resourc~ management ttctivitics.
Thc City will develop a policy to require dcvelopcx's to provide innd, funding, or n
combination of both for the management of local water rc-~oum, including thc
d~velopmcnt ct' r~giomd facilities and studies.
Thc City will study the option of charging fe~.s to dcvelopa-s for constructing cnpitul
impmvcmcnts, such ,x~ trunk conveyance systems.
Thc City.will establish a structure of rets charged to develolx,'n for analyzing thc
impacts of tho propo,~d development.
For pro~tXy subject to platting or rcplatting, thc applicant shall provide necessary
caseme~lts upon the subject propcx'ty I'or preservation and m;dntcnunce purpose.n of
water ~sourcc managen~nt facilities as determined by thc Director of Public Works.
2. Identify alternative funding scut'cos for water s'csources.
Thc City will investigate funding alternatives, such as ud valorem tzxcs, municipal
bonds, anti u.~er chargea for a storm water utility.
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JUN-23-2000 FRI 01:44 PR FP~ NO. P. 11/11
5. HISTORIC PRESERVATION PLAN
INTRODUCTION
Thc prescrvalion ut' a community's history creates ;t mcaninsrul connection with thc past and
helps fr;mtc thc comm~mity's current image. The Historic Prescrv~ion Plan provides a
framework for preserving and protecting thc conununity's history. The success et' thc Historic
Presm'vation Plan is dependant on the citizens of Columbia l-lcights and Iheir desire lo preserve
historically significant rcsoun.'es within the City. '~c City can supix~rt thc pxm=scrvution of
history within thc commu,Hty by creating a lkrJlagc P~scrvation Commissilm; however, the
success of this implcmc,~tation strategy is dependent on tho support and involvement of thc
community.
Thc area around Columbia llcights was first homesteaded in 1863 by $ohn and Morgm~et
Sullivan. By thc 1870s, tho area had a brick factory and stone quarry: however, the nrta
~cmnincd Iht§ely agricultural until the lust decade of the century. When James J. Hill
constructed n rail linc through the area. a direct connection was provided to thc Iron Range. In
n,-sponsc, n steel mill was built in thc curly 1890s, and Columbia Heights expected to become
the "Pittsburgh of tho West." Unl'ortunutciy, when tho mill burned down in 1898, it was no!
reconstructed. In t893, Ti~omas Lowry, platt-cd 95 ~ros of land for rcsidcnti',d dcvelopmcni in
tho area throu§h hi.~ Minneapolis lmprovetncnt Company. Mr. Lowry ai.~o promoted ~hc
community m.~ u commuter suburb el' Mi,meapolis, with residents traveling yin his Central
Av,.mu~ Electric Car Linc ,'md Elect,-ic S~reet Railroad. In ,'tn effort to develop thc community
and provide ,,~rvices for thc new resident.% Mr. Ix)wry also encouraged retailers to locate in tile
community ,long thc southern portion of Central Avenue. Incorporated in 1898, Columbia
llcights is t,ne of thc oldest suburbs in the Twin Cities Metropolitan A~ca.
While Columbia Hcight.m has a fascinating history, lhe City doos not maintain a fonu;d r~ord of
historically significant statures or pm~nics in lhc cm~unity. ~ are no slrucl.~s or
pm~ai~ within Columbia ~[gh~ that am lis~ on ~ National Register of Hiatodc Pit. cs.
nor nm iho~ any structures or proi~tlies eligible For listing.
Althouglt tho community docs not have a l{critage Preservation Commission, thc City maintains
a list of videos documenting various elements of Columbia Heights cultural and historical
events, in addition, both the Anoka County Ristorical Society and the Columbia lleights Public
Library maintain local history collections. Other cultural and historically significant clements
within the City include thc acknowledgement and connection to the City's Sistun' City of
Lomianki, Poled, thc construction of an Islamic worship center and the establishment of tho
First Lutheran music series. Each of these cultural clem. cats strengthens thc diversity of
Columbia lleights and pmvidas opportunities to explore and enjoy other cultures p~x:scnt withi,,
the City.
84
2
6
TO:
FROM:
SUBJECT:
DATE:
CITY OF COLUMBIA HEIGHTS
Public Works Department
KEN ANDERSON
COMlvILrNITY DEVELOPMENT DIRECTOR
KEVIN HANSEN ~~
PUBLIC WORKS DIRECTOR/CITY
COM EHENSn E ?LAN U?D^TE
JUNE 22, 2000
JUt4 2, 2 20OO
I have reviewed the letter from the Metropolitan Council "a.k.a." Rice Creek Watershed
District's (RCWD) memorandum regarding the City's Draf~ Comprehensive Plan and
recommend the following minor changes in the Surface Water Management Plan section of the
Comprehensive Plan to address the RCWD questions and concerns.
1. Administrative:
Include in the plan a general reference to conformation with the RCWD's current
policies and standards.
Recommend: (Page 53) "This plan responds to and is consistent with the
Columbia Heights Water Resource Management Plan (1992) and conforms with
the most current policies and standards of the Six Cities Watershed Management
Organization Plan (1997), and the Rice Creek Watershed District Plan (1997,
amended 2000)."
(Page 76) "These goals and policies represent a compilation of the surface watch
management plans developed in the Columbia Heights Water Resource
Management Plan (1992), and conform with the most current policies and
standards of the Six Cities Watershed Management Organization Plan(1997) and
the Rice Creek Watershed District Plan (1997, amended 2000)."
b. Permitting Program:
I would concur with the comment of maintaining the current permitting
arrangement.
Recommend: The City will establish a permitting program for water resource
management, excluding the area in the RCWD which facilitates its own
permitting.
Memorandum to Ken Anderson
June 22, 2000
Page 2
2. Water
ao
bo
Capital Improvements Program:
A copy of the City's 10-year storm water plan is attached.
Figures 4-1, 4-2 and 4-3
The final document should include color copies of these figures.
Easement acquisition for water resource features:
Columbia Heights is a fully developed community and, therefore, development
activity generally occurs through redevelopment of existing platted land.
Recommend: "For property subject to platting or replatting, the applicant shall
provide necessary easements upon the subject property for preservation and
maintenance purposes of water resource management facilities as determined by
the Director of Public Works."
This statement may be added to the Goals, Policies and Implementation Strategics
Section, page 83, Section 1.
Quality:
Silver and Hart Lake drainage areas:
Response: The City of Columbia Heights is also concerned with water quality in
these districts. In 1999 and 2000, the City participated in a joint study through
Ramsey County for an evaluation of the Silver Lake Watershed. The City also
participated in a project with the Minnesota DNR in 1999 to install an aeration
system in Silver Lake, which the City now maintains and operates.
Watershed D - Silver Lake Drainage System:
Response: Additional efforts have been made for wet detention in this tributary
area. In 1998 and 1999, a detention pond was installed in Prestemon Park
(McKinley at 39th Avenue). A permit was granted by the RCWD in 1998.
Memorandum to Ken Anderson
June 22, 2000
Page3
3. Water
Co
do
Recommend:
Silver Lake*
Quality/Hydrologic Modeling:
Hart Lake Data:
Resoonse: The City has as-builts for the storm sewer system which provides an
outlet for Hart Lake. The outlet elevation is 949.22. The City also has planimetric
data available, including 2 foot contours, in a digital format. The basis for this
data is 1998 low altitude aerial overflights.
Policy 4, Page 78 - Critical event:
Recommend: "The City will require an SCS Type II 24-hour storm, 10-day snow
melt or other accepted critical storm analysis to be considered in determining the
critical event for storm water storage areas.
Policy 5, Page 78 - Other Water Resource Management High Water Levels:
Response: The City did not perform hydrologic modeling for Silver Lake due to
most of its tributary located outside of the City, involving three other
municipalities. Appropriately, the RCWD has provided the necessary hydrologic
information for Silver Lake which will be added to Table 4-2. No other water
resource features arc located in thc City of Columbia Heights within the RCWD
for which data is necessary.
Hydrologic Data for Silver Lake:
.4dd the following to Table 4-2:
N~ l O0-Year l O0- Year Peak l O0- Year Critical Event
Flood Level Discharge Detention
Volume
930.99 933.8 16 cfs 210 ac-f~ lO-day, lOO year
runoff
* Data for Silver Lakeprovided by the RCWD
Memorandum to Ken Anderson
June 22, 2000
Page 4
e. Policy 3, Page 77 - Landlocked basins:
Recommend: Xdding as an additional bullet "The City will require that placing
outlets on previously landlocked basins will not create significant impacts on
downstream water levels and flow rates and no wetlands are dewatered as a
result of outlet installation.
Appendices
Include the RCWD's full permit application, brochure materials, infiltration checklist,
and design guidelines in the plan's appendix.
Response: I have copies of these available at Public Works, but I would recommend
obtaining new and current copies from the RCWD for insertion into the Plan's appendix.
If you have any questions or need additional information, please contact me at ext. 705.
m-r. jb
CC:
Walt Fehst, City Manager
Derek Knapp, Montgomery Watson
Attachments:
Metropolitan Council Letter (Rice Creek Watershed District Letter)
Storm Water CIP
COMMUNITY DEVELOPMENT
DATE: MAY 4, 2000
TO:
PLANNING AND ZONING COM}vIISSION
FROM:
RE:
COMPREHENSIVE PLAN
As you know, the City of Columbia Heights has been involved in an extensive process to update
the City Comprehensive Plan. The following is intended to provide the Commission with some
background information regarding the planning process.
The Metropolitan Council is the regional planning agency for the seven-county metropolitan
region. In order to coordinate development within the region through the year 2040, the Council
has developed a Regional Blueprint. This Blueprint includes goals, policies and action steps that
are to be used as a framework for communities in the development of individual comprehensive
plans. All communities within the region, including the City of Columbia Heights, are required
to develop comprehensive plans that conform to the regional goals found in the Regional
Blueprint.
The Comprehensive Plan for Columbia Heights sets a baseline for development and
redevelopment, and serves as a guide document for decision-makers for the next 20 years. The
Plan includes Goals, Policies, and Implementation Strategies for each Plan element. Goal
statements are designed to focus on the major issues that have been raised during the work with
the Planning Advisory Committee and public participation components of the planning process.
Goal statements are broadly worded, highlighting the primary value or establishing the vision.
Policy statements help to define the goals in "real world" terms and are typically stated as official
positions on particular issues. Implementation Strategies will commonly direct a specific course
of action that responds to and works to support the official position stated by policy. The
Strategies define activities that the City may initiate or continue to achieve the Goal statements.
Public participation has been a key element in the development of the Goal statements. The
following briefly summarizes the public participation process which was used during the
preparation of the Plan.
· May 1 and 2, 1998 - The public process began when the Minnesota Design Team visited
Columbia Heights.
· June 10, 1998 - A meeting was held with the Planning Advisory Committee which was
established to help guide the development of the Comprehensive Plan.
· July 29, 1998 - A public meeting was held with the Columbia Heights business
community.
· July 30, 1998 - A public meeting was held for the general public.
· August 5, 1998 - A joint meeting of all the advisory commissions to the City Council was
held.
September 10, 1998 - The Planning Advisory Committee met to discuss the results of the
May 4, 2000
Comprehensive Plan
Page 2
public meetings.
March 23, 1999 - The Planning Advisory Committee met to review and discuss the draft
Plan.
After the March, 1999, Planning Advisory Committee meeting, the City initiated a second long-
range planning process to complete a Master Redevelopment Plan for Downtown Columbia
Heights. Note that it was the City's position that the Master Redevelopment Plan and the
Comprehensive Plan needed to be consistent, so adoption of the Comprehensive Plan was
delayed until after the Master Redevelopment Plan was complete or nearly complete as is the
case. A Task Force was created to help guide the development of the Master Redevelopment
Plan, and the following briefly summarizes that process.
· July 14, 1999 - An initial Task Force meeting was held.
· September 29, 1999 - A second meeting of the Task Force was held to review project
objectives and begin work on downtown land use alternatives.
· October 28, 1999 - A Task Force meeting was held to review and discuss the final
concept alternatives.
· November 17, 1999 - A Town Meeting Open House was held to facilitate public
comment on the proposals.
· December 15, 1999 - A final Task Force meeting was held to select final concept
alternatives and discuss streetscape design.
· January 17, 2000 - The Master Redevelopment Plan was informally presented to the City
Council.
Please note that certain elements of the Master Redevelopment Plan have been referenced in the
draft Comprehensive Plan. Also, the Planning and Zoning Commission is being asked to take
action on just the Comprehensive Plan and not the Master Redevelopment Plan during the May 9
public hearing. The Master Redevelopment Plan will be presented to the Commission at a later
date.
On January 14, 2000, the Comprehensive Plan was circulated to adjacent jurisdictions and
affected school districts for the required 60 day review and comment period. The Rice Creek .
Watershed District is the only jurisdiction which submitted comments (attached).
As required by State Statute a legal notice was published in the Columbia Heights Focus News
on April 27, 2000 (attached), and a notice is being aired over the local government access cable
channel (attached).
Recommended Motion:
Move to recommend that the Columbia Heights City Council adopt Resolution 2000-43 which is
a resolution adopting the City of Columbia Heights Comprehensive Plan, subject to final review
and approval by the Metropolitan Council.
Attachments:
RECEIVED
2000
COMMUNITY DF-VELOPMEN',
Rice Creek
· 3585 N. LEXINGTON AVENUE, SUITE 330
ARDEN HILLS, MINNESOTA 55126-8056
PHONE (651) 766-4191 · FAX (651) 766-4196
March 15, 2000
Mr. joe Hollman, City Planner
City of Columbia Heights
590-40t~ Avenue N.E.
Columbia Heights, MN 55421-3878
Board of Managers
Regular Meetings:
2nd and 4th Wednesdays
at Shoreview City Hall
KATE DREWRY, District Admin.
BONITA TORPE, Admin. Assist.
SUBJECT:
City of Columbia Heights
Stormwater Management Plan
Dear Joe:
We have completed our review of the City of Columbia Heights Draft Comprehensive Plan dated January
14, 2000, received January 19, 2000. The purpose of this memorandum is to outline the Rice Creek
Watershed District's (RCWD) questions and concerns regarding the Surface Water Management Plan.
We feel the plan is very comprehensive and well done, especially the quantitative analysis of the
drainage systems. The RCWD certainly appreciates the City's efforts on the Surface Water Management
Plan portion of the Draft Comprehensive Plan.
The current issues are listed below, subdivided by management tOpic for clarity.
ADMINISTRATIVE
In lieu of a very detailed, text-based review of the City's current policies and ordinances, we feel it is
more prudent for the City to include in the plan a general reference to conformance with the RCWD's
current policies and standards. The purpose of this recomn~ndation is two-fold:
Eliminate repetitive revisions of text-based policies strictly to comply with RCWD's
Management Plan.
2. Maintain currency of the City's plan when the RCWD's Management Plan is updated.
However, this reference does not remedy the policies stated in the plan which are in direct conflict
with the RCWD's policies and objectives. Please include in both the Introduction (page 53) and
Surface Water Management Goals, PoliCies, and Implementation Strategies (page 76) sections a
statement which references conformance 'with the' current RCWD Management Plan's policies and
objectives.
BOARD OF MANAGERS
A.J. CARDINAL, SR. TOM WADDELL ROBERT M. HULT ORDEEN J, BRAATHEN EUGENE L, PETERSON
ANOKA COUNTY RAMSEY COUNTY WASHINGTON COUNTY RAMSEY COUNTY ANOKA COUNTY
MONT(;OMERY WATSON Consulting Engineers 612.593-9(X)0 · C(>Counsel: HAROLD H. SHEFF 612-332-10(x), MICHELL£ I. ULRICH b5 I.b99.9845
Mr. Joe Hollman -2- March 15, 2000
Goal 1, page 82, specifies "the City will establish a permitting program for water resource
management." The District would prefer to maintain the current permitting arrangement. Detailed
review of in-place ordinances would be required in the event the City wished to assume some
permitting authority. The District is also better poised with in-house staff and resources to better
facilitate an inter-municipality permitting program. Please clarify the City's intention regarding this
matter. If the City does not wish to assume permitting activity for water resources and/or Wetland
Conservation Act (WCA) activities, please include a statement to this effect in the plan.
Our copy of the plan did not include Section 13, Implementation Plan. Specifically, the District
needs to review the Capital Improvements Program and may be of some assistance 'regarding retrofit
water quality project cost sharing. Please forward a copy of this section.
· Figures 4-1, 4-2, and 4-3 would be more le~ble in color, although the current black and white figures
wig suffice.
The plan should provide easement acquisition procedures for all floodplains, ponds, wetlands,
ditches, storm sewer, and all other water resources features included on parcels undergoing
development or redevelopment.
WATER QUALITY
Water Quality Results and Problem Areas, page 74, specifies that the majority of stormwater runoff
within the City does not receive NURP treatment, and that natural lakes and ponds are primarily used
for stormwater control and treatment. The District recognizes the City's developed nature and small
Silver and Hart Lake subwatersheds, and in the absence of recurring flooding problems the RCWD is
primarily concerned with water quality. To meet this concern, the District would like to see an in-
depth analysis of the Silver and Hart Lake drainage areas with regards to potential retrofit water
quality ponding. The RCWD may have cost-share monies available for water quality retrofit
projects.
Under Watershed D (Silver Lake drainage system) on page 76, it is stated that "efforts should be
made to provide wet detention areas or other improvements where practical" tributary to Silver Lake.
Has the City put any efforts into motion? Does the Capital Improvements and Implementation Plan
reflect this policy? Please address further.
WATER QUANTITY/HYDROLOGIC MODELING
Table 4-2 specifies a normal water level for Hart Lake of 950.0, which was assumed from USGS
quad maps. Does the City have an as-built for that storm sewer system which could provide a more
accurate normal water level? The RCWD often uses detailed studies such as the City's to provide
100-year flood elevations for stormwater bodies not included in the District's hydrologic model.
Please comment on the availability of more accurate data.
Mr. Joe Hollman -3-
March 15, 2000
Policy 4, page 78, specifies, "The City will require an SCS Type II 24-hour storm or other accepted
critical storm analysis to be considered in determining the critical event for stormwater storage
areas." While this statement is technically accurate, please augment this policy by including the 7.2-
inch, 10-day runoff event as the other potential I00-year critical event.
Policy 5, page 78, specifies the City will manage land use constraints along water resource features
based on their respective 100-year flood levels, as computed in preparation of the Columbia Heights
Water Resources Management Plan. 'Our plan only shows 100-year flood elevations for Hart Lake.
Please address the manner in which other water resource management high water levels will be
obtained within the RCWD.
Below is the hydrologic data for Silver Lake, which was included in the RCWD's District-wide
model. Please add this data to Table 4-2 and include a note as to its origin.
NWL lO0-Year lO0-Year Peak lO0-Year Critical Event
Flood Level Discharge Detention Volume
930.99 933.8 16 cfs 210 ac-ft 10-day, 100-year runoff
Policy 3, page 77, addresses provisions for outlets to landlocked basins. Please augment this section
with a statement that specifies that placing outlets on previously landlocked basins will not create
significant impacts on downstream water levels and flow rates, and no wetlands are dewatered as a
result of outlet installation.
SHORELAND MANAGEMENT
· Does the City plan to adopt the DNR's shoreland management ordinance? Please address this topic
in the plan.
APPENDICES
· Please include the RCWD's full permit application, brochure materials, infiltration checklist, and
design guidelines in the plan's appendix.
The RCWD appreciates the City's efforts to bring the City of Columbia Heights' (Draft Comprehensive
Plan) Surface Water Management Plan into full conformance with District standards. Please contact
Kate Drewry (651) 766-4193 or me at (763) 595-5261 with any questions.
Sincerely,
MONTGOMERY WATSON
Derek S. Knapp, P.E.
CC:
Kate Drewry, RCWD
Helen Boyer, Metropolitan Council Environmental Services
What:
When:
Where:
City of Columbia Heights Comprehensive Plan
Public Hearing
The Columbia Heights Planning and Zoning Commission will
conduct a public hearing to review the updated City Comprehensive
Plan which is a document that contains goals and policies used by
City officials to guide decision-making
Tuesday, May 9, 2000, at 7:00 PM
The public hearing will be preceded by an open house which will
begin at 6:30 PM
City Council Chambers of City Hall at 590 40th Avenue NE
All persons having an interest will be given the oppommity to be
heard
CITY OF COLUMBIA HEIGHTS
Meeting of: June 26~ 2000
AGENDA SECTION: Other Ordinances ORIGINATING DEPARTMENT: CITY MANAGER
and Resolutions Community Development APPROVAL
NO: 7-A-2
000_040
No. 825 41~t Avenue NE, 4150 Central DATE: June 23, 2000
Ave. NE~ and 4156 Central Avenue NE
ISSUE STATEMENT: This is a request for approval of a preliminary plan for a Planned Unit
Development (PUD) for the construction of a 50 unit assisted living building and 22 units of affordable
rental townhouses. This is also a request to rezone the property located at 825 41st Avenue NE from R-
2, One and Two Family Residential, to R-4, Multiple Family Residential. A rezoning of the property
located at 4150 Central Avenue NE and 4156 Central Avenue NE from CBD, Central Business District,
to R-4, Multiple Family Residential is also requested. A five foot height variance is being requested to
allow the senior building to be 40 feet in height as opposed to 35 feet in height which is the current
maximum height allowed in the R-4 District.
BACKGROUND: The project has a rather extensive background which is summarized in the attached
staff report. Revised plans received 6/21/2000 are also attached.
ANALYSIS: The attached staff report contains a technical zoning analysis for the proposed project. In
addition to information contained in the report, there are a number of issues that will need resolution
prior to final approval of the development. These are summarized below.
1. On-street parking. There are a number of on-street parking spaces proposed along 41st Avenue
NE and Jackson Street NE. The Traffic Commission reviewed the proposal and took action on
two items (see attached memo from Assistant City Engineer). They recommended approval of
the proposed ingress/egress, and they also recommended that the existing curb line and parallel
parking on 41st Avenue be retained as opposed to the proposed diagonal parking. The Columbia
Heights Police Department and Fire Department were also opposed to the diagonal on-street
parking along 41st Avenue. As currently proposed, a parking ordinance will need to be adopted
by the City Council establishing a permit system for on-street parking by NEI staff and students.
Five spaces would be made available for resident parking on Jackson Street.
2. NEI Consent. On June 8, 2000, NEI provided a letter authorizing the City Council to consider
the rezoning of the NEI property, therefore, the City Attorney has no procedural objection to the
Council consideration of the Planning and Zoning Commission recommendation.
3. Utilities. At the Planning and Zoning Commission meeting, a number of citizens voiced
concerns about the ability of the storm water and sanitary sewer systems to handle any increase
from the proposed project. Utility plans are being reviewed by the Public Works Department and
a verbal and/or written report will be available at the meeting.
4. Financing and Development Agreement. The Columbia Heights Economic Development
Authority and staffhave been reviewing financing options as well as a draft Development
Agreement and other agreements.
5. Purchase Agreement: The developer has been negotiating terms for a purchase agreement with
NEI.
6. Other City approvals are necessary including platting of the property and a variance for parking
at the senior assisted living building.
The City Attorney will be available to comment on specific terms of the PUD Agreement at the
meeting.
RECOMMENDATION: During their meeting on April 4, 2000, the Planning and Zoning
Commission reviewed the proposal and voted to recommend City Council approval of the rezoning, the
five foot height variance, and the preliminary plan for the Planned Unit Development subject to 17
conditions. The plans have been revised and attached to this letter as received on 6/21/2000. Their
action on the rezoning was subject to the successful acquisition of 4156 Central Avenue NE through
eminent domain by the Columbia Heights Economic Development Authority.
If satisfactory progress between the parties is not reached before the second reading of the rezoning staff
will recommend the approval be tabled before Council action is requested at the July 10, 2000 meeting.
RECOMMENDED MOTION:
Re'zoning
Move to waive the reading of Ordinance 1411, there being ample copies available to the public.
Move to establish July 10, 2000, as the second reading of Ordinance 1411, which is an
Ordinance rezoning 825 41't Avenue NE, 4150 Central Avenue NE, and 4156 Central Avenue
NE to R4, Multiple Family Residential District, as the proposal is generally consistent with the
intent of the City Comprehensive Plan.
Height
Variance
Move to approve the five foot height variance for the proposed assisted living senior building as
topography of the property creates a hardship.
Preliminary Plan for the Planned Unit Development
Move to approve the preliminary plan for the planned unit development at 825 41't Avenue NE,
4150 Central Avenue NE, and 4156 Central Avenue NE, subject to the conditions listed in the
draft PUD Agreement.
Attachments:
COUNCIL ACTION:
\Joe' s Files\Counci12000\Case2000-0408
NEI
COLLEGE OF TECHNOLOGY
Walt Fehst
City Manager
City of Columbia Heights
590 - 40~ Avenue N.E.
Columbia Heights, Minnesota
June 8,2000
55421
Re: Real Es~tate Equities, Inc.'s purchase from NEI College of Technology
825 41' Avenue NE, Columbia Heights, Minnesota 55421-2974
Columbia Heights Case No. 20004)408
Dear Walt:
On June 8, 2000 1 met with Ken Anderson, your Community Development
Director;, Jim Haeft, your City Attorney; and Steve Bubul, the Economic Development
Agency's attorney. At that time we discussed Real Estate Equities, Inc.'s pending
Application No. 2000-0408.
NEI is the owner of Lot 1, Block 2, Northwestern Addition, Anoka County,
Minnesota. The purpose of this letter is to give NErs consent to the Columbia Heights
City Council considering the re-zoning of the NEI property from Zone R-2 to Zone R-4.
If you have any questions, please contact me.
Very truly yours,
NEI College of Technology
Thank you.
Robert G. Mitchell, Jr.
Ken Anderson
Jim Haeff
825 41ST AVE NE I COLUMBIA HEIGHTS ~1 MN 55421-2974 ~1TELE 612.781.4881 I FAX 612.782.7329 ~ TOLL-FREE 800.777.7634 ~ WWW. NEICOLLEGE.ORG
lEI ON,lITE PARKliIa IMlJ/K:IVEMENTI
F. FEStmPE)
K.
L
Iq.
CONSTRUCT AS P.N~I' OF ORNE ~ - ~IGNN3E
QFI:SITE PAFEI4]NG IMPROVE~ IPERMIT PARJGNGI
1. 4t81'
- pARdi ~l::l 8TRIPING
2..I~CK80N
. p/M:Lia, Im STRIPING 6
- ~I)EWN.K
TOTAL COMBINED PARKING BTALL8 4N
CITY OF COLUMBIA HEIGHTS
PUBLIC WORKS DEPARTMENT
TO:
FROM:
SUB J:
DATE:
JOSEPH HOLLMAN, CITY PLANNER
KATHY JEAN YOUNG, ASSISTANT CITY ENGINEER I~
TRAFFIC COMMISSION RECOMMENDATIONS
The Traffic Commission made the following recommendations for the site plan review of the
proposed development on the block from Jackson Street to Central Avenue and 41" Avenue to
42~ Avenue. ..
· Approve the proposed ingress/egress as presented on the site plan located between
Jackson Street and Central Avenue, 41~ Avenue to 42nd Avenue.
· Retain the existing curb line and parallel parking on 41't Avenue.
The minutes of the meeting are included in your council packet.
The Commission did not discuss the permitting of on-street parking for NEI in detail and
requires additional information on exactly what spaces would be permitted and how the process
would work. Typically, a public hearing ~s held when' changes in paring restrictions are
proposed. This hearing can be held at the May meeting, provided detailed locations arid
permitting information is provided to staff on or before April 19.
COLUMBIA HEIGHTS FIRE DEPARTMEN';'
TO:
Joe Hollman, City Planner
FROM: Gary Gorman
SUBJECT: Case ~2000-0407
DATE: April 2, 2000
After looking over the proposed development plans and participating in the
informational meeting, the Fire Department has a few concerns regarding this project.
First, we strongly support the seniors assisted living building. We find through our
many EMS calls that there is a growing number of seniors in this community which are
having a difficult time taking care of themselves and their homes. This type of building
fills a need to get these seniors out of homes which many times are dangerous,
unhealthy, or in need of many costly repairs they cannot afford. This type of residence
offers them a modem, healthy, safe building where they can have 24 hour assistance.
We do have many EMS calls to buildings like this but most would be shifted from their
previous homes so it would not be a significant increase in services.
Secondly, we have many concerns regarding the rental town home portion of the
development. The way the development is planned now gives us no access to building
D. We would require an access road, a minimum of 20 feet wide, along the rear of this
building. As proposed, we would have no way of getting any Fire Department
apparatus next to this building in the front or rear. The distance to carry equipment and
patients is too great. During life threatening emergencies the extra time needed, to get
to our apparatus on the outskirts of the complex, is not acceptable. Larger multi
bedroom units such as these are needed but in this ~island" type setting, with no place
for the kids to play, causes more than normal wear and damage to the buildings and
grounds. Statistically, lower income rental properties such as this have a larger than
normal need for our Fire and EMS services. At this time all four buildings would be
owned by one owner. We can see a future problem-if buildings get sold to separate
owners. We have many problems now getting separate owners to make repairs to
shared property.
Thirdly, we are not in favor of the proposed diagonal parking along 41't Avenue.
During emergencies we would have to park our vehicles in the drive lanes of 41"
Avenue. We like to be parked next to the curb if possible for the safety of our
firefighters and to disrupt regular traffic as little as possible. Fire Departments
generally like to be able to park their apparatus between the parking and the buildin[
which is why we require fire lanes. This allows for a much safer and more efficient fire
ground area where we are not working around obstacles. We would have a very
difficult time getting manpower and equipment through the narrow spaces between the
parked cars. Today there are spaces along 41= Avenue which are designated as 'no
parking" which allow us curb access. If any changes were to be made to the parking
along the front of NEI we would require a "no parking fire lane" space to be included.
Thank you for looking into these concerns and please do not hesitate to contact me if
you have any questions.
TO:
FROM:
SUB/ECT:
CITY OF COLUMBIA HEIGHTS
Public Works Department
JOE HOLLMAN
CITY PLANNER
KEVIN HANSEN \ -~
PUBLIC WORKS DIRECTOR/CITY ENGINE~
MARCH 30, 2000
DATE:
CASE 2000-0408:
P & Z COMMISSION REQUEST TO REZONE PROPERTY
AT 825 41~r AVENUE AND CONDITIONAL USE PERMIT
The Public Works Department staffhas no comment on the request to rezone the property at 825
~,1" Avenue or the Conditional Use Permit and related variance.
Staffhas not had the opporumity to conduct a complete site plan review for the proposed
development. General observations include the following:
Pwposed ingress and egress is acceptable, pending approval of the Traffic Comnussion.
Proposed on street diagonal parking, which is not supported by staff, requires extensive
reconstruction on one side of 41~ Avenue and on Jackson Street at 42~l Avenue, including
potential utility relocations. Further review could evaluate ninety degree parking adjacent
to the existing building with retaining walls as compared to what is gained with diagonal
on-street additional parking.
Since it apparently does not exist, would it be appropriate to require a perimeter
e~sement of 5 or 10 feet, which is typical of new plats?
Additional ROW or an easement would need to be provided for the proposed parallel
parking and sidewalk.
The existing alley at the north end of the development would need to be relocated.
The existing sanitary sewer at the south end of the development would need to be
relocated.
Calculations and a catchment area map for on-site storm water detention need to be
provided.
cc: Ken Anderson. Community Development Director
!
COLU IBIA HEIGHTS POLICE DEPARTMENT
TO:
FROM:
SUBJECT:
DATE:
Joe Hollman, City Planner
Thomas M. Johnson, Chief of Police~
Case #2000-20407 and 2000-0408, Rezoning of NEI Property
March 27, 2000
The Police Depa~uuent has no issues with case #2000-0407.
Reference case ~r2000-0408, the Police Depa/~anent is supportive of the 50 unit assisted living senior building
designated for the southwest comer of this property. We would suggest the addition-if it is not already in
the plan-of underground secure parking for both residents and employees. As you know from past
experience, vehicle theft, vehicle break in, and vehicle damage can be a major problem in areas such as these.
We are also concerned with the outside parking setup in the area being next to the rental town homes and
our past experience with thefts and damage to autos in the i~EI parking lot. We would recommend some
high intensity lighting in this area to deter theft and vandalism. We do not feel that the location of the rental
units will give the seniors a sense of security within their homes.
We have some major concerns with the "affordable rental town home" concept. Our concerns are that our
city now has several areas of high density rental that take a great deal of city resources. We feel the
proximity of the rental units to the senior units and the business area predestines this area to be a high crime,
area. We would suggest minimally that at least every other town home be owner occupied. Ownership
brings with it accountability and responsibility. We would suggest a possible program such as "sweat
equity" or Habitat for Humanity for assisting with getting home owners into these properties-not just renters.
The Police Department also has a problem with the diagonal parking proposed for in front of N-EI. With the
traffic volumes in this area and the natural increase that will take place if the project goes forward, we
foresee many more accidents in this area caused by people backing out and into oncoming traffic. At this
time this area requires a relatively low amount of police and city resources. Every driving school we are
aware of suggests pulling out into traffic rather than backing into traffic. This will also have a dramatic
effect during our winter months when no parlcmg is allowed on the streets from November to April. We feel
it would be in the best interest of the people using these facilities to have limited on street parking and
directing them to parking lots and ramps in the area.
The Police Department understands the need for the housing listed. We requested your utmost attention to
the issues we may be creating if the plan goes as proposed.
TMJ:mld
00-93
Case: 2000-0408
Page: 1
STAFF REPORT TO TI~ PLANNING AND ZONING COMMISSION
FOR Tn'~. A~RI~ 4, 2000 PUBLIC HEARING
Case #: 2000-0408
GENERAL INFO~ON
Owner:
Address:
Owner:
Address:
NEI College of Technology
825 41*t Avenue NE
Columbia Heights, MN 55421
Larry & Pau'icia Truehart'
4156 Central Avenue NE
Columbia Heights, MN 55421
Applicant:
Real Estate Equities
325 Cedar St., Suite 400
St. Paul, MN 55101
(651) 227-6925
Owner:
Address:
Columbia Heights Economic Development Authority (590 40t~ Avenue N-E)
4150 Central Avenue NE
Columbia Heights, ~ 55421
Parcel Addresses: 825 41n Avenue NE, 4156 Central Avenue NE, 4150 Central Avenue NE
Zoning:
825 41'~ Avenue NE is zoned R-2, One and Two Family Residential
4156 Central Avenue NE is zoned CBD, Central Business District
4150 Central Avenue NE is zoned CBD, Central Business District
Comprehensive Plan: C - Commercial, MDR - Medium Density Residential
Surrounding Zoning
and Land Uses:
Zoning
No~th: R-2 and RB
South: CBD and R-3
East: CBD
West: R-2
Land Use
North: Residential and Commercial
South: Comm., Res., ln~tutiona]
East: Commercial
West: Residential
BACKGROUND
Exvlanation of Reauest :
This is a request for a Conditional Use Permit to allow a Planned Unit Development (PUD) for
the construction of a 50 unit senior assisted living building and 22 units of affordable rental
townhomes. The rental townhomes will consist of four buildings (see attached site plans).
Case: 2000-0408
Page: 2
Buildings A and B will contain six units each, and Buildings C and D will both contain five
units. In addition to the Planned Unit Development the property is being replatted. Please note
that the request before the Commission for the April meeting is for a preliminary review of the
PUD and Plat.
The affordable rental units will be developed at 13.33 units per acre. The development will be a
combination of 19 Low Income Housing Tax Credit (LIHTC) units and 3 Hollman units Multiple
Housing Opportunities Program (MHOP)~ The following provides an approximate summary of
rents.
MHOP Units
· One 2-bedroom unit
· One 3-bedroom unit
· One 4-bedroom unit
$260 per month
$260 per month
$260 per month
LIHTC Units
· Seven 2-bedroom units $635 per month
· Five 3-bedroom units $730 per month
· Four 3-bedroom dduxe units $730 per month
· Three 4-bedroom units $810 per month
The assisted living senior building will consist of 50 units (beds). There will be a total of 41
assisted living units and 9 memory units (alzheimer care). You will note that the floor plan
indicates that there will be a coffee caf& Staffhas been informed by the applicant that this will
be utilized by residents and staff, but will not be open to the public as a commercial operation.
This is also a request to rezone the property located at 825 41st Avenue-NE from R-2, One and
Two Family Residential, to R4, Multiple Family Residential. A rezoning of the property
located at 4150 Central Avenue NE and 4156 Central Avenue NE from CBD, Central Business
District, to R4, Multiple Family Residential is also requested. A five foot height variance is
being requested to allow the senior building to be 40 feet in height as opposed to 35 feet in height
which is the current maximum height allowed in the R-4 District.
Case Histt?~_ :
During the spring of 1998, the Minnesota Design Team visited Columbia Heights for a weekend
and held two town meetings to facilitate community discussion and make recommendations for
improvements. One of their recommendations was the creation of a transition block on the
subject property which would consist of a variety of life cycle housing opportunities. In response
to this l'ecommfflldation, the City applied for $771,000 of Livable Communities Demonstration
Account funds from the Metropolitan Council to help finance the project. At the time of the
application, the Project consisted of 18 affordable rental units, 70 affordable independent living
senior units, and 26 owner-occupied townhomes. In December, 1998, the City was informed that
we were awarded a grant in the amount of $575,000 for the project, $30,000 of which was
budgeted for the completion of a Master Redevelopment Plan for Downtown Columbia Heights.
Case: 2000-0408
Page: 3
Please note that the grant application was prepared in cooperation with Real Estate Bquities
Development Company (the applicant) and Crest View Corporation which is partner/nE with
Real Estate Equities on the assisted living senior building.
825 41" Avenue NE contains NEI College of Technology which has occupied the property since
1982. The original building was constructed in 1926 and was added to in 1951. It was first used
as the High School for Independent School District 13 and was later turned into the Junior High
School 4150 Central Avenue NE is currently a vacant lot owned by the Columbia Heights
Economic Development Authority (EDA). 4156 Central Avenue NE is cun'ently occupied by
Citywide Locksmith. Please note that the applicant has unsuccessfully attempted to enter into a
purchase agreement with the property owner of 4156 Central Avenue NE. As a result, the
applicant has requested that the EDA use the power of eminent domain to acquire the property.
The EDA will formally consider this request at their special meeting on April 11, 2000.
ANALYSIS
Surrounding Pro~pcrtr_ :
The surrounding property on the east is zoned CBD, Central Business District and is used
commercially. The property to the north is zoned both RB, Retail Business, and R-2, One and
Two Family Residential. The property zoned RB is cun'ently vacant, but is the site of a planned
office building. Most of the property to the north is used residenfially~ The property to the south
is also a combination of commercial, residential, and institutional. The area to the west of the
subject property is zoned R-2 and is used residentially.
Technical Review:
Rezonlng
As mentioned above, 825 41't Avenue NE is zoned R-2, One and Two Family Residential; 4156
Central Avenue NE is zoned CBD, Central Business District; and 4150 Central Avenue NE is
zoned CBD, Central Business District. This request is to rezone all three properties to R-4,
Multiple Family Residential.
Applicable permitted uses in the R-4 District include multiple family dwelling structures, nursing
homes, and public and private schools. Multiple family dwelling structures and nursing homes
are not permitted in the R-2 Or CBD Districts, so the re'zoning is necessary to accommodate the
proposed uses.
The City Comprehensive Plan designntes 825 41" Avenue NE for future medium density
residential development and the two properties on Central Avenue for future commercial
development. Medium density residential development should consist of four, six, and eight-
family townhouse buildings. The Plan states that .appropriate zoning for medium density
residential is R-3, Multiple Family Residential. The commercial designation is designed to
accommodate uses allowed in the Limited Business, Retail Business, and Central Business
Districts. Please note that the LB District allows multiple family buildings as a permitted use
Case: 2000-0408
Page: 4
and nursing homes as a Conditional Use. The request is generally consistent with the intent of
the Comprehensive Plan. However, please note tha~ Plan includes a designation for high density
residential which would accommodate apartments. Appropriate zoning for the high density
residential designation is R-4, Multiple Family Residential.
Because the owner-occupied townhouse units have been removed from the development, the
pwposal is less consistent with the intent of the Plan than when the grant application was
submitted. However, because the subject property is designated for both commercial and
medium density residential, and because the development is being processed as a Planned Unit
Development, rezoning the property to R-4 is more appropriate than the R-3 designation. It is
staff's opinion that the project is still generally consistent with the intent of the Comprehensive
Plan.
The draft 2000 Comprehensive Plan designates the area for future transit-oriented development
and it is also identified as a potential redevelopment area. The Plan states that areas designated
for transit-oriented development will include service-oriented commercial/retail development
with high-density residential development providing the balance of the development. The
proposal is consistent with this recommendation.
Please note that because the project is subject to the:use of eminent domain on the property at
4156 Cen~zal Avenue NE, staffwill recommend that action taken on the rezoning request be
subject to the successful completion of the eminent domain process.
Planned Unit Development
The purpose of a Planned Unit Development is to encourage flexibility in the design and
development of land in order to promote its appropriate use. The following requirements apply
to the Planned Unit Development.
1. The tract of land shall be served with city sewer and water and have not less than 75 feet
of public right-of-way frontage. The subject property is served by city sewer and water,
and the property greatly exceeds 75 feet of fl~ontage.
2. Bio principal building shall be nearer than itS height to the rear or side lot line when such
line abuts an R-1 or R-2 District. Provided ~hat the rezoning is approved, the proposed
lots will not abut an R-1 or R-2 Dis~ct.
3. No building within the development shall be nearer to another build_lng than ½ the sum of
the height of the two buildings. The project ~ proposed meets this requirement.
4. Private accessways shall be 24 feet or more in width. Having scaled the access'ways on
the plan it appears that it is 22 feet in width at its most narrow point (driveways onto 41 '~
and 42'~ Avenue NE), so the access-way will need to be widened to 24 feet in these areas.
5. No building shall be located less than 15 feet from the back of the curb on roadways and
accessways, and 3 feet on service roads. The proposed senior building will be roughly 20
feet from the back of the curb along Central Avenue and 37 feet from the back of the curb
along 42'~ Avenue NE. The proposed Building B of the rental units will be roughly 30
feet from the back of the curb along 41" Avenue NE, and the proposed Building D is 26
Case: 2000-0408
Page: 5
feet from the existing alley.
6. Guest parking ratio shall be one space for each four units with no unit having a distance
greater than 200 feet to such space. Please note that the Zoning Ordinance requires 1.5
spaces for each dwelling unit in the R4 District, one of which shall be a garage, so 33
spaces are required for the rental units (17 garage spaces). Also, 6 additional spaces are
required for the guest parking ratio. The proposal includes 44 spaces (22 garage) for the
rental units which meets minimum parking requirements as 39 total spaces are required.
7. An open space system shall be designed showing recreational areas equal to at least 10%
of the site area and served by a pedestrian oriented path system. It is intended that natural
areas be included as part of the open space system. The proposal includes a sidewalk
system which will serve the rental units, connecting that portion of the development to
41't Avenue NE. Also included in the proposal is an open area between building D and C
on Lot 1 which is approximately 6,800 square feet in size. This area will contain
playground equipment. Please note that the subject property does not currently contain
any "natural" areas, but it is staff's opinion that the proposed storm water pond can be
landscaped in a manner that will make it a passive amenity for the project. The pond area
is roughly 9,539 square feet in size. This along with the open playground area combines
for approximately 17% of the area subject to redevelopment. Provided that the storm
water pond is landscaped in an attractive manner, the proposed open space system meets
the intent of the Ordinance.
8. A sewer-water public utility system to serve the project shall be submitted, said system
shall indicate a fire hydrant distribution to the approval of the Fire Chief and in total to
the City Council. This information is subject to review and approval by the Public Works
Department and Fire Department.
A street light system shall be submitted for approval and all wires shall be below ground.
At this point, staff has not seen a lighting plan, but will recommend that one be provided
as a condition of approval for the final plan review.
Plat
Before a final plat is submitted to the City, the developer is required to submit a tentative or
preliminary plat. The proposed plat indicates that the site will be divided into the following lots:
1. Lot 1 will be approximately 1.6 acres in size and will contain the 22 rental units.
2. Lot 2 will be roughly .65 acres and will contain the assisted living building.
3. Lot 3 will be wughly 5.2 acres and will contain NEI College of Technology and related
on-site parking. Please note that the proposed map does not label the property as Lot 3,
so this will need to be amended prior to appwval of a final plat.
A number of new easements arc being proposed, and some existing casements will need to be
vacated.
1. Outlot A - drainage and utility easement for the relocated storm water pond. Please note
that the storm water pond is currently located where the assisted living building is
proposed. The size and location of the proposed pond is subject to review and approval
by the Public Works Department.
Case: 2000-0408
Page: 6
2. The existing drainage and utility easement for the storm water pond and related piping
needs to be vacated.
3. A proposed drainage and utility easement is proposed around the rental units for a
proposed sanitary sewer line and water main to serve the four buildings.
4. There is a portion of a drainage'and utility easement that encroaches into the pwposed
Lot 1 that will need to be vacated.
Having reviewed the proposed plat, staff has a number of concerns that should be addressed prior
to approval of a final plat.
1. Alley - Currently, there is a north-south alley that is located west of the existing
commercial properties along Central Avenue which Connects 41~ and 42'l Avenues. The
proposed senior building is located over the existing alley, so that portion of the right-of-
way will need to be vacated. Also, the proposed plat does not indicate that the right-of-
way will be redirected around the senior building out to 42~ Avenue. Staffis
recommending that the plat be amended to show the alley right-of-way being redirected
to 42'~t Avenue. Please note that staff has safety concerns about the proposed alley which
will contain two 90 degree tums, so staffwill recommend as part of any final approvals
that the directional changes be clearly signed and marked, and a traffic knpact barrier be
pwvided at the point where the alley tums away from Central Avenue to travel around
the proposed senior building.
2. On-street parking - The plat will need to be amended to illustrate relocated property
boundaries for NEI to accommodate the property to be acquired by the City for on-street
parking along 41 ~ Avenue NE and Jackson St. NE.
3. Lot 3 - As mentioned above, the Plat will need to be amended to label the property
occupied by NEI College of Technology as Lot 3.
4. Accessway - The accessway, as proposed, is intended to be shared by NEI, the rental
units, and the assisted living building. Currently, the plat shows certain property lines as
being located in the middle of the accessway. Staffwill recommend that the accessway
be labeled and described as an outlot for the purpose of shared access.
Parking and Tr~[ic Circulation
As mentioned above, guest parking ratio shall be one space for each four units with no unit
having a distance greater than 200 feet to such space. Please note that the Zoning Ordinance
requires 1.5 spaces for each dwelling unit in the R-4 District, one of which shall be a garage, so
33 spaces are required for the rental units (17 garage spaces). Also, 6 additional spaces are
required for the guest parking ratio. The proposal includes 44 spaces (22 garage) for the rental
units which meets mlnimun'l parking requirements, as 39 total spaces are required. The amount
of parking proposed for the rental units meets requirements.
For the purposes ofparldng and zoning requirements, the assisted living senior building is being
considered a nursing home. Please note that the Zoning Ordinance does not specifically identify
assisted living senior facilities as a use, so the most closely related use needs to be used which is
either a nursing home or a multiple family building. It is staff's opinion that the proposed
Case: 2000-0408
Page: 7
facility is more closely related to a nursing home than it is a multiple family building. A nursing
home requires at least one paridng space for each two beds for which accommodations are
offered. The proposed assisted living building will have 50 units (beds), so a total of 25 parking
spaces are required for the building. The proposed plan indicates that 15 spaces will be provided
for use by the assisted living building, all of which are designed to back directly into the public
alley. As a result a parking variance will need to be granted for the assisted living component of
the project or an additional 10 spaces will need to be created. Please note that staffhas inquired
about the possibility of a shared parking agreement with N'EI College of Technology. It was
explained that this has not been discussed and is an unlikely possibility.
The proposal indicates that 422 spaces will remain on-site for use by NEI College of
Technology. The Zoning Ordinance requires vocational schools to have one parking space for
every 2 1/8 students based upon actual enrollment which is the greatest number of students
enrolled and are in attendance at'one time. According to information provided to staff, NEI
currently has 350 full-time students and 250 part-time students (600 total). Based on the
minimum parking regulations, they are required to have 282 on-site spaces. As mentioned
above, 422 spaces will remain on-site which meets minimum parking requirements for N'E1.
Of these 422 spaces, 366 will be standard size, 46 will be compact, and 10 will be handicapped-
accessible. Please note that the Zoning Ordinance allows schools with over 300 parking spaces
to utilize compact parking provided that not more than 40% of the spaces are compact and the
spaces are not less than 8 feet wide by 18 feet in length. The proposed compact spaces are 8.5
feet wide by 18.5 feet in length and roughly 11% of the total spaces will be compact, so this is in
compliance with the Ordinance. The standard spaces are described as 9 feet wide by 18.5 feet in
length with a 27 foot drive aisle. The required length ora parking space is 20 feet, so the plans
will need to be amended to accommodate 20 foot spaces. This will shorten the width of the drive
aisles to 24 feet which is a satisfactory distance for safe tra~e circulation.
N-El College of Technology is maintaining the position that they will need 500 parking spaces to
meet projected parMng demands. AS a result, the development proposal is including an
additional 84 parking spaces which will be constructed on-street. 55 are proposed to be located
along 41' Avenue NE and 29 are proposed along Jackson Street NE. As mentioned earlier,
additional right-of-way will need to be acquired to accommodate this on-street parking.
The proposed development will utilize an existing access from 42~ Avenue and a new access
will be created off41' Avenue. Please note that the Traffic Commission is reviewing the
proposed accesses. The proposed on-street parking spaces generate safety concerns as well as
maintenance concerns, but on-street parking can also have a traffic calming effect which can
benefit traffic circulation in the area Thc proposed development will accommodate internal
tra:efic circulation though the addition of residential units on the site will generate some
additional traffic on the surrounding system that is not currently there.
One point of concern p~ain; to the configuration of~Iackson St. in the project. Cun'ently,
Case: 2000-0408
Page: 8
Sackson St. is a one-way road south from 42~a Avenue where the public right-of-way ends
roughly 200 feet south of42'~. Traffic can still travel through the site either in the parking lot
west of NEI or through the parking lot north of NEl. Please note that this is an existing
condition, but staffwill recommend that the one-way system and private drives be clearly
marked and signed.
Life Cycle Housing Study
The Life Cycle Housing Study which was completed for the City in May, 1998, recommended
that 99 ownership townhouses be constructed in the City by 2010, and it also recommended the
construction of additional housing for seniors. The Study stated that 131 rent assistance
certificates be added for affordable rental units in the City, but new affordable rental should not
be constructed in the City unless it is subsidized. The proposed rental units will receive subsidies
through the Minnesota Housing Finance Agency, Metropolitan Council, and other sources, so it
is consistent with the recommendation in the Study. However, construction of affordable rental
units was not identified as a priority for the City.
Height Variance
As mentioned earlier, the proposed assisted living senior building will be a maximum height of
40 feet. The maximum height allowed in the R-4 District is 35 feet so a variance is necessary.
Section 9.105(3)(d) of the Zoning Ordinance states the following: "In recommending a variance,
it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of
exceptional topography, soil conditions, tree number or location or water conditions the owner of
such lot would have an undue hardship in using his lot in a manner customary and legally
permissible within the rules of the zoning district." In order for a variance to be granted;
hardship needs to be established.
The height of the building at Central Avenue was measured to be 26 feet which meets the
maximum height requirement, but the grade elevation drops west of Central, so in order to
maintain a level roof line, the maximum height of the building is 40 feet from grade where the
grade drops. It is staff's opinion that topography of the property creates a legitimate hardship on
which to base an approval of the variance.
Miscellaneous
The Police Department has stated that they are supportive of the assisted living senior building
component of the project, but they suggest that secure parking and adequate lighting be provided
to deter theft and vandalism. They also stated that they have some .major concerns with the
affordable r~ntal component. They are concerned that the City currently has several areas of high
density residential that take a great deal of City resources. The Police Department is also
concerned about the proposed diagonal parking in front of NBI, particularly regarding safety
issues. Please refer to the attached Memo dated March 27, 2000, from the Police Chief for more
detailed information regarding these concerns.
One possible altem .~ve to the on-street parking along 41't Avenue is the construction of another
Case: 2000-0408
Page: 9
on-site parking lot between the building occupied by N-E1 and 41'~ Avenue NE. This would
alleviate concerns about on-street parking but it would also create more impervious surface in the
area and would remove some of the existing green/open space in the area. If the Planning and
Zoning Commission feels ii important to remove the on-street parking along 41'~ Avenue, the
developer could be requested to design'a parking lot in this area prior to plan approval.
The plans do not indicate proposed locations for waste material storage. The Columbia Heights
Zoning Ordinance requires that waste material storage be located and fenced as to be removed
from public view. Staff'will recommend that the plans be amended to accommodate waste
material storage.
The assisted living senior building is required to have at least one loading berth that is no less
than 12 feet in width, 25 feet in length, .and 14 feet in height. The location of this loading berth
shall not be located less than $0 feet from the lot line of an abutting lot in an "R" District and it
shall not occupy front yards or side streets. Also, the loading berth shall be located with
appropriate means of vehicular access to a public street or alley so as not to interfere with traffic.
You will note that the plans accommodate an arced driveway off42~d Avenue NE which is large
enough to accommodate a loading berth. This berth is more than 50 feet from an abutting
residential lot and does not occupy a side street, so it is in compliance with the Ordinance.
The Zoning Ordinance requires that screening be provided between commercial and residential
uses. Staffwill recommend that the plans be amended to provide screening between the
proposed development and the existing commercial development east of the subject property.
The positive aspects of this proposal are as follows:
1. The proposal is generally consistent with the intent of the City Comprehensive Plan and
Life Cycle Housing Study.
2. The development will provide needed housing opportunities for seniors.
3. The proposal will provide new residential development near the downtown area which
creates the possibility of increased activity to support area businesses.
The negative aspects of this proposal are as follows:
1. The proposal maximizes the amount of space available to accommodate parking
demands.
2. Removing the owner-occupied townhouse units which was part of the original application
eliminates one of the most needed life-cycle housing options in the community from the
project.
3. The proposed on-street parking generates concerns about safety and increased
maintenance.
CONCLUSION
Staff Recommendations:
Case: 2000-0408
Page: 10
Staff recommends approval of Ordinance 1411 (attached) which is an Ordinance rezoning the
subject property to R-4, Multiple Family Residential, as the proposal is generally consistent with
the intent of the City Comprehensive Plan. This recommendation will be subject to the
successful acquisition of 4156 Central Avenue. NE through the eminent domain process.
Staff'recommends approval of the five foot height variance for the proposed assisted living
senior building as topography of the property creates a hardship.
Staff recommends approval of the preliminary'plan for the Planned Unit Development subject to
the conditions listed in the recommended motion. Please note that the Planning and Zoning
Commission can recommend City Council approval of the preliminary plan, and the City
Council can approve, disapprove, or approve with modifications. If approved, the proposal will
be back before the Planning and Zoning Commission as a final plan. At that tine, the
Commission will recommend City Council action on the final plan which will take the form of a
resolution appwving, approving with conditions, or denying a Conditional Use Permit to allow
the planned unit development. At this point, the Planning and Zoning Commission is being
requested to recommend City Council action on the preliminary plan.
In addition to the recommendations identified above, staffwill recommend that a revised
preliminary plat be submitted for Planning and Zoning Commission review at their next meeting.
At that t/m__e the Commission can recommend City Council action on the preliminary and final
plat provided that the necessary information is pwvided.
Recommended Motions:
Move to recommend City Council adoption of Ordinance 1411 which is an Ordinance rezoning
825 41' Avenue NE, 4150 Central Avenue NE, and 4156 Central Avenue NE to R-4, Multiple
Family Residential District, as the proposal is generally consistent with the intent of the City
Comprehensive Plan, subject to the following condition.'
1. Successful acquisition of 4156 Central Avenue NE through eminent domain by the
Columbia Heights Economic Development Authority.
Move to recommend City Council approval of the five fOot height variance for the proposed
assisted living senior building as topography of the property creates a hardship.
Move to recommend City Council approval of the preliminary plan for the planned unit
development at 825 41" Avenue NE, 4150 Central Avenue NE, and 4156 Central Avenue NE,
subject to the following conditions.
1. City Council adoption of Ord/nance 1411, rezoning the subject property to R=4, Multiple
Family Residential District.
2. City Council approval of the five foot height variance for the pwposed assisted living
senior building.
3. Successful negotiation of a purchase a/l'eement between the applicant and NEI College of
Technology
Case: 2000-0408
Page: 11
4. Successful negotiation of a development agreement(s) between the applicant and the
Columbia Heights Economic Development Authority.
$. City Council approval of the preliminary and final plat for the project.
6. The plat shall be modified to include the following:
a. Thc plat shall be amended to illustrate the alley right-of-way through the properly;
b. The plat shall be amended to illustrate relocated property boundaries for NEI to
accommodate property to be acquired by the City for on-street parking;
c. The property occupied by NEI will need to be labeled as a Lot;
d. The private accessway will need to be labeled and described as an outlot for the
purpose of shared access.
5. The creation and vacation ofpertinent easements shall be approved by the City.
6. The private accessway will need to be no less than 24 feet in width.
7. The landscaping plan shall be amended to accommodate landscaping in and around the
stormwater pond to create an open space amenity in the area.
8. The proposed public utility system will need to be reviewed and approved by the Public
Works Department.
9. Drainage and Grading plans will need to be reviewed and approved by the Public Works
Department.
10. Plans will need to be approved by the Columbia Heights Fire Department for emergency
vehicle access and hydrant distribution.
11. A lighting plan shall be submitted for review and approval as part of the final plan
12. Directional changes in the public alley shall be clearly signed and marked, and a waffic
impact barrier shall be provided at the point where the alley tums away from Central
Avenue to travel around the proposed senior building.
13. A parking variance for the assisted living senior building will need to be applied for and
appwved, or additional parking spaces will need to be provided to meet minimum
14. The plan shall be amended to illustrate the standard parking spaces as 20 feet in length.
15. The traffic circulation system shall be clearly signed and marked on the site, including
identification of any one-way systems and private accessways.
16. The plans shall be amended to accommodate waste material storage.
17. The plans shall be amended to provide screening between the proposed development and
the existing commercial development east of the subject property.
Attachments:
· Completed application form; Ordinance 1411; Police Department Comments; Project
Milestones; Public Works Dept. comments; and, Public Notice
Also please find the following plans attached: Preliminary plat; preliminary grading plan;
preliminary utility plan; existing conditions; site parking; site plan; senior building
elevations; senior building floor plans; rental unit elevations and floor plans; and, a
landscaping plan.
~ ~.? '00 08:39Rl'1
CXT~ OF COL~HBXA HEI~?S
--S. Descr~pc£oa o£ lequosc~ ~ :~,.~-
!
Hue .-
Ad~L~ee 8:
Phoz~e:
e
Eeaso~ for iJqselC,
8. Zzhibito SubnAc~ed CRape, dAafcaas, etc.)
g. Acknovled ent i cur = The undersigned hereby ~epceeenca upon all of ~.he
~~,~rpose o~ A~ducia$ t~e C~c7 of Columbia HeA~h~s co
&ccAon he~eAn ~equesced, c~ac ail statements herein &Fl ~t aad Ch&c ill 1o~ herei~
mentioned rill be done in accordance vir~ ~he OcdAnance8 of r. he City of Columbia Heights
ORDINANCE NO. 1411
BEING AN ORDINANCE AIVIE~ING ORDINANCE NO. 853, CITY CODE OF 1977,
PERTAINING TO THE REZONING OF CERTAIN PROPERTY
Section 1: That certain property legally described as Lot 1, Block 2, Northwestern Addition.
Section 2:
To authorize and direct staff to amend the official zoning map to reflect the
change in zoning fi'om R-2, One and Two Family Residential District, to R-4,
Multiple Family Residential District, upon the effective date of said ordinance.
Section 3:
That certain property legally described as Lot 2 and the south 11 feet of Lot 1,
Block 38, Columbia Heights Annex to Minneapolis.
Section 4:
To authorize and direct staffto amend the official zoning map to reflect the
change in zoning from CBD, Central Business District, to R-4, Multiple Family
Residential District, upon the effective date of said ordinance.
Section S:
That certain property legally described as Lot 2, except the south 11 feet, Block
38, Columbia Heights Annex to Minneapolis.
Section 6:
To authorize and direct staffto amend the official zoning map to reflect the
change in zoning from CBD, Central Business District, to R-4, Multiple Family
Residential District, upon the effective date of said ordinance.
Section 7:
This ordinance shall be in full force and effect from and after 30 days after its
passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Mayor Gary L. Peterson
PROJECT M ESTONES
CLOSE ON TAX CRF.,DITS
CLOSE ON CONSTRUCTION LOAN
BEGIN CONSTRUCTION
MARICETING BEGINS
IN OCCUPANCY
COMP~ON OF CONSTRUCTION
CLOSE ON PE~ MORTGAGE
JUNE 2O0O
JUNE 200O
~ 200O
NOVEMBER 2000
JANUARY 2001
AFl, fL 2001
MAY 2001
JULY 2001
CITY OF COLUMBIA HEIGHTS
II
590 40TH AVENUE N.£., COLUMBIA HEIGHTS, MN 55421-3878 (6!2) 782-2800 TDD 782-2806
Tom Rams~ell, Cha,.
Kevm Hanso.
Te(~ 'YenlH
Daniel Shattuck
Stephen Jolln$~.-
PLANNING AND ZONING COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing
in the City Council Chambers of City Hall, 590 40"' Avenue NE, at 7:00 PM on Tuesday, April 4,
2000. The order of business is as follows:
A request for a Conditional Use Permit to allow a Planned Unit Development on
the property located at 825 41" Avenue NE, 4150 Central Avenue NE, and 4156
Central Avenue NE for the construction of a 50 unit assisted living building and
22 units of rental townhomes.
This is also a request to rezone the property located at 825 41't Avenue
NE from R-2, One and Two Family Residential, to R-4, Multiple Family
Residential. A rezoning of the property located at 4150 Central Avenue
NE and 4156 Central Avenue NE from CBD, Central Business District, to
R-4,Multiple Family Residential is also requested.
In addition, a five foot height vadance is being requested to allow the
senior building to be 40 feet in height as opposed to 35 feet in height
which is the current maximum height allowed in the R-4 District.
For questions you may contact Joe Hollman, City Planner, at 612-706-3673.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
jh
The City of Columbia Heights does not diScriminate on the basis of disability in the 'admission or
access to, or treatment or employment in, its services, programs, or activities. Upon request,
accommodation will be provided to allow individuaiswith disabilities to participate in all City of
Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons
are available upon request when the request is made at least 96 hours in advance. Please call
:he City Council Secretary at 706-3611 to make arrangements. (TDD/706-3692 for deaf or
hearing impaired only.)
· "-E ~,T¥ OF COLUMBIA HEIGHIT$ DOKS NOT DISCRIMINATE: ON TH[ BASIS OF' DISABILITY IN ;=MPLOyMEt~T OR THE:
EQUAL OI~I~ORTUNIT'i' EMlaLO't'~R
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COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: June 26, 2000
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 7-C- 1 CITY MANAGER'S APPROVAL
ITEM: Sale and lease back of BY: Walt Fehst/Patty M. BY:
NO: 4101 Central Ave DATE: June 23, 2000 DATE:
There will be an executive session at 6:15 p.m. to discuss the terms of the contract for the sale and lease
back of 4101 Central Avenue NE with Families Moving Forward.
A sealed packet containing this information for the executive session is being delivered with this packet.
A motion to finalize this action will be determined at the executive session, prior to the regular City
Council meeting.
COUNCIL ACTION:
h:~41Olcent~l~e
MEMBERS
Tom Ramldell, Chair
CiTY OF COLUMBIA HEIGHTS
Ted Yehle
I I Stephan Johnson
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 !-3878 (6 ! 2) 782-2800 TDD 782-2806 DanieIShattuck
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
June 6, 2000
The June §, 2000 Planning and Zoning Commission meeting was called to order by at 7:00 p.m. by Commissioner
Yehle. Members present were Shattuck, Yehle and Hanson. Commissioners Remsdell and Johnson were not
present. Also present were Kathryn Pepin (Secretary to the Planning and Zoning Commission), Ken Anderson
(Community Development Director/Acting City Planner), and Jim Hoeft (City Attorney).
MOTION by Shattuck, seconded by Hanson, to approve the minutes from the meeting of May 2 and May 9, 2000
as presented in writing. Voice Vote: All Ayes. Motion passed.
NEW BUSINESS
AG
Public Hearing
Conditional Use Permit
Case//2000-0612
Michael Salem
Re: 4923 Central Ave.
Columbia Heights, Mn.
Mr. Anderson presented the request of Mr. Salem for a Conditional Use Permit to open a deli/grill restaurant in the
vacant tenant space at 4923 Central Avenue N.E. The deli/grill will be called Cairo Grill. He added that they are
proposing 36 seats for dining.
The original applicant and contractor was Abuzant-Houston Construction. Mr. Anderson stated that this has
changed to Amro Amro Contractino adding that this operation is affiliated with the Jerusalem Market at 4945
Central Avenue and is within the same strip mall.
According to Section 9.113(2) of the Zoning Ordinance, a Conditional Use Permit will be required if the proposed
use contains a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and Prepared
Food Delivery Establishments as such establishments are defined in Section 9.103(63).
Mr. Anderson informed the Commission that the applicant is not proposing any physical changes to the site, or
exterior structural changes to the building. However, there will be kitchen equipment, sinks, shelving, refrigerator,
exhaust hood, display case and counters installed inside the building. They also plan to modify the double door entry
and construct a unisex bathroom that will be accessible to the disabled. A seating area will be included with nine
tables of four chairs each for total seating for 36 persons. He added that these improvements are subject to review
and approval by the Building Official, Fire Department, and Anoka County Health Department.
Mr. Anderson informed the Commission that Minimum Yard and Density Requirements would be as follows:
THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN E[MPL. OYMENT OR THE PROVISION OF' SERVICES
I='QUAL. OPPORTUNITY I=MPLOYER
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 2
· Lot Width shall be at least 50 feet. The subject parcel is 135 feet wide.
· Lot Area shall be at least 0,000 square feet. The subject parcel is 33,075 square feet.
· Front Yard Setback shall be 1§ feet. The existing structure meets this requirement.
There shall be at least one 10 foot side yard, the other side yard can be zero feet. The existing building
meets this requirement.
Rear Yard Setback shall be 30 feet. The existing building setback is 15 feet which is a legal,
nonconforming use.
The floor area ratio shall not exceed 1.0. The property has a floor area ratio of approximately .036 which
meets this requirement.
· Need minimum frontage of 40 feet. The subject parcel has 241 feet of frontage along Central Avenue.
Mr. Anderson informed the Commission that the parking requirements for a restaurant are at least one space for
each three seats based on capacity design. According to the floor plan, there are 36 seats in the restaurant which
requires 12 parking spaces. The site plan indicates that there are 38 parking spaces on-site, two of which are
handicap-accessible. He noted that the existing parking lot meets the parking demand experienced by the current
tenants. Mr. Anderson stated that the minimum requirements of the Zoning Ordinance cannot be determined based
upon the information provided by the applicant for the floor plan layout of the site. Mr. Anderson stated that Staff
will require, as a condition of approval, that a revised floor plan for the building be p~ovided prior to the issuance of
a building permit.
Mr. Anderson informed the Commission that solid waste material is required to be so located and fenced as to be
removed from public view and shall be kept in an enclosed building or properly contained in a closed container for
such purposes. An additional screening requirement is that when any business is adjacent to a residential use, that
business shall provide screening along the boundary of the residential property. Screening can be accomplished by a
privacy fence that is not less than 50% opaque, or it can be accomplished by providing plantings along the
residential property. Mr. Anderson stated that Staff will recommend as a condition of approval that screening
comply with the ordinance requirements.
Mr. Anderson indicated that Staff has not yet seen any information pertaining to signage proposed for this site
noting that the current building does not comply with the signage section of the City Code as there is no address for
the Jerusalem Market on the building. Staff will recommend as a condition of approval that the address and other
signs comply with the City Code.
Mr. Anderson informed the Commission that the City Comprehensive Plan designates this area for future
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE §, 2000
Page 3
commercial development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability
of the Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan promotes the
rehabilitation of existing development land in the City. It was his opinion that the proposal will not negatively
impact any nearby residential areas and will provide an appropriate reuse of an existing, vacant tenant space in the
building, therefore, the proposal is consistent with the City Comprehensive Plan.
Council Representative Szurek was present to bring to the Commission's attention that she has met with residents
who live in the areas behind the proposed restaurant and the Jerusalem Market regarding the noise emanating from
one of the rooftop units on the Jerusalem Market tenant space. She stated that it was very loud and had the Police
Department perform a decibal rating test. She felt it should be repaired as it was very loud and could be heard for
quite a distance.
Commissioner Yehle opened the public hearing.
Todd Hanson of 4918 Tyler Street was present to voice his concern regarding the loud compressor as he lives
directly behind the strip center. He stated that he is also in the restaurant business and in his leases, the tenant
provides the maintenance on such items. He also was concerned about the amount of parking that a viable business
will generate in addition to that of the Heights Bakery and the other tenants in the mall. It was his opinion that the
Commission look very closely at the number of parking spaces as the other tenants are entitled to parking for their
businesses. He stated that the 504 and Central intersection is a dangerous intersection with the frontage road
located there and that this business will add to the congestion if it is successful. He also addressed the
construction noise coming from the building because the rear door is left open when jackhammering is being done.
He was concerned that the rear door will be left open once the restaurant is opened and they will have to listen to
dishes being rattled. It was his opinion that the tenant had no consideration for the residential neighborhood.
Attorney Hoeft stated that the noise issues were code issues and not appropriate to this case. He added that they
should be addressed by staff.
Darrell Weiser of 4920 Tyler Street was present to also voice concerns regarding the noisy compressor on top of
the mall.
Joann Molan of 4924 Tyler Street .was present to also express her concerns with the noise.
Commissioner Hanson stated that the tenant was responsible for the repairs as he has worked on a some of the
units for other tenants in the same mall and they were the ones who hired and paid his business. He also asked if
any screening of the rooftop units would be provided.
Commissioner Yehle closed the public hearing.
Commissioner Shattuck felt that an accurate site plan reflecting the parking plan for the site should be submitted
prior to the City Council meeting.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 8, 2000
Page 4
Motio~ by Shattuck, seconded by Hanson, to recommend to tho City Council the approval of the Conditional Use
Permit to allow the operation of the Cairo Grill in tho Retail Business Zoning District at 4923 Central Avenue N.E,
subject to the following conditions:
1. All required state and local codes, permits, and inspections including, but not limited to building permits,
fire code, and health department regulations will be mat and in full compliance;
2. The screening requirements of the Zoning Ordinance for fencing and dumpster enclosure shall be in
compliance;
3. All proposed signage must be submitted on the City prescribed application form and must fully comply with
the Zoning Ordinance;
4. A revised floor plan of the building showing tenant spaces by size and uses shall be provided to calculate
parking requirements prior to the City Council meeting of June 12, 2000; and
5. Hours of operation shall be confined to th8 period from 10:00 a.m. to 1:00 a.m.
Voice Vote: All Ayes. Motion carried.
**THIS ITEM TO APPEAR ON THE JUNE 12, 2000 CITY COUNCIL MEETING.
Public Heerino
Conditional Use Permit
Case #2000-0613
Luis Alberto Rojas-Ledesma
RE: 3800 Central Ave. N.E.
Columbia Heights, Mn.
Mr. Anderson presented the request of the applicant for a Conditional Use Permit to open a restaurant in the
vacant building formerly occupied by Bridoaman's and then Amira's Restaurant at 3800 Central Avenue N.E. adding
that there are no physical changes being proposed to the site. Mr. Anderson directed the Commission's attention to
a letter from the property owner approving of the request for the Conditional Use Permit for his tenant.
The surrounding property to the north, south, and east is zoned RB, Retail Business while the property to the west
is zoned R-3, Multi-Family Residential. The property to the east and north is used commercially and the property to
the south is a non-conforming residential.use. The property to the west is also used residentially.
Mr. Anderson stated that according to Section 9.113(2) of th8 Zoning Ordinance, a Conditional Use Permit will be
required if the proposed use contains a restaurant, cafe, tea room, bar, prepared food outlets subject to Section
9.116(15) and Prepared Food Delivery Establishments as such establishments are defined in Section 9.103(63).
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 5
Mr. Anderson stated that the Minimum Yard and Density Requirements are as follows:
Lot Width shall be at least 50 feet. The subject parcel meets this requirement;
· Lot Area shall be at least 8,000 square feet. The subject parcel is over 16,000 square feet;
· Front Yard Setback shall be 15 feet. The existing structure does not meet this requirement;
· There is no side yard setback requirement;
· Rear Yard Setback shall be 20 feet. The existing building meets this requirement;
The floor area ratio shall not exceed 1.0. The property has a total square footage of 3,635 square feet,
so the property has a floor area ratio of approximately .2 which exceeds this requirement;
· Need minimum frontage of 40 feet. The subject parcel exceeds this requirement.
Mr. Anderson informed the Commission that the existing building is legally non-conforming as it does not meet the
15 foot front yard setback requirement. Provided the building is not vacant for a period of six months or more, the
building can continue to be used without a variance. He noted that the location of the building became non-
conforming when the area was rezoned from CBD, Central Business District, to RB, Retail Business, earlier in 1998.
The site plan found in the proPerty record files indicates that there are 33 spaces on the site. He noted that this
plan does not accurately reflect the parking layout on the site. He added that he was unable to locate a plan
showing the actual layout of the site, and one was not submitted with the application. The applicant has indicated
that there are 35 sites marked on the lot. The attached site plan was modified by the former City Planner for the
Amira's application after visiting the site.
He stated that parking for a restaurant requires at least one (1) space for each three (3) seats based on capacity
design or, where there is no design layout, one (1) space for each thirty-five (35) square feet of gross floor area.
The applicant has provided a design layout showing 98 seats which would require 33 spaces. Based on the one
space per 35 square feet of floor area used for the public, approximately 37 spaces are required. Mr. Anderson
stated that this requirement has been lessened as a result of the seating design. One (1) handicap accessible space
is required for every 25 regular spaces. As a result, two handicap spaces are required, one of which shall be van
accessible. He added that this space will need to be clearly marked and signed as will an eight (8) foot wide access
aisle between the two spaces.
Mr. Anderson stated that the existing parking layout has 90 degree parking and vehicles can enter and exit utilizing
either access point. The parking lot meets the minimum number of parking spaces required. Existing ingress/egress
routes will continue to be utilized.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 6
Loading requirements are as follows: A loading berth shall be not less than 12 feet in width, 25 feet in length and
14 feet in height and, for retail sales and service stores, at least one berth for each building having 2,500 to 8,000
square feet. Mr. Anderson stated that he was not able to determine the location of loading and unloading on the
site. He stated that all open off-street parking areas shall provide a bumper curb of 5-7 inches high around the
perimeter of the parking area and a curb of no less than five (5) feet from a building that has parking around it. The
parking lot is surrounded by a combination of constant perimeter curb and individual bumper curbs which meets the
Ordinance requirement.
Solid waste material shall be so located and fenced as to be removed from public view and shall be kept in an
enclosed building or properly contained in a closed container for such purposes. Currently, dumpsters are located
off the southwest corner of the building and they are not enclosed. Mr. Anderson stated that Staff will recommend
as a condition of approval that an approved enclosure be provided or enclosed dumpster are utilized. Where any
business is adjacent to a residential use, that business shall provide screening along the boundary of the residential
property. Mr. Anderson stated that screening can be accomplished by providing plantings along the residential
property. Currently, there is a privacy fence along the property lines abutting a residential use/district. However,
there have been issues in the past regarding the condition of this fence. The site plan does not indicate any areas
for snow storage. The Zoning Ordinance does not contain specific size or area requirements for snow storage. It
was Mr. Anderson's opinion that it does not appear there is much room on the site for snow storage.
Mr. Anderson informed the Commission that because of the lack of information on loading and unloading and the
fact that the parking lot will need to be modified slightly, staff will recommend, as a condition of approval, that the
applicant work with an architect or engineer and submit a site plan illustrating the actual layout of the parking lot,
taking into consideration the necessary changes. This plan should provide information on the following: layout of
parking lot,' access points, van accessible parking spaces, provisions for loading/unloading, dumpster enclosure, and
snow storage.
Mr. Anderson stated that the applicant must also demonstrate that he is a U.S. citizen or legally authorized to
reside in the country prior to issuance of the Conditional Use Permit.
He added that signage will be changed within the outside boundaries of the existing freestanding sign which
complies with the ordinance requirements. A temporary sign permit has been submitted for the grand opening if the
Conditional Use Permit is approved.
Mr. Anderson informed the Commission that the City Comprehensive Plan designates this area for future
commercial development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability
of the Central Avenue corridor while protecting nearby residential neighborhoods. In addition, the Plan promotes
the rehabilitation of existing development land in the City. It was Mr. Anderson's opinion that the proposal will not
negatively impact any nearby residential areas and will provide an appropriate reuse of an existing building,
therefore, the proposal is consistent with the City Comprehensive Plan.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE §, 2000
Page 7
Mr. Luis Caire was present to hear the outcome of the proposal. He stated that he is an interpreter for the Spanish-
speaking community in Minneapolis and assists with zoning issues.
It was asked if the requirement that the applicant provide documentation proving his right to be in this country was
appropriate. Attorney Hoeft responded that it is apparant that the applicant has no functional ability to
communicate which prompts the question of residency. He stated that it is appropriate for the City to ask that
residency be established and what the documentation means.
Council Representative Szurek asked that the applicant be required to clean around the exterior of the building and
eliminate the weeds and debri at the rear of the lot and along the fence line.
Commissioner Hanson felt that it was not the function of the Building Official to police weeds and debri. It was his
opinion that the applicant should obtain information on what is required to operate a business in the city and provide
adequate and appropriate documentation for the operation. He felt it was not the place of the Planning and Zoning
Commission to educate business operators of ordinances and regulations.
Commissioner Shattuck amended condition/14 of the proposed motion to read "the screening fence shall be
maintained in a safe and functional condition, all debri and weeds removed from the site and the area maintained".
Motion by Shattuck, seconded by Yehle, to recommend to the City Council the approval of the Conditional Use
Permit to allow the operation of a restaurant in the Retail Business Zoning District at 3800 Central Avenue, subject
to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. Waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance.
3. All proposed signage must be submitted on the City prescribed application form and must fully comply with the
Zoning Ordinance.
4. The screening fence shall be maintained in a safe and functional condition, all debri and weeds removed from site
and the area maintained.
§. A site plan drawn to scale shall be submitted for review and approval by staff. This site plan shall provide at a
minimum, the following information: layout of parking lot, access points, one van accessible and one other
handicapped accessible parking space, provisions for loading/unloading, dumpster enclosure, and, snow storage.
6. One van accessible and one other handicap parking space shall be provided as near as possible to the main
entrance to the building. This space and access aisle shall be clearly marked and signed.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 8, 2000
Page 8
7. The applicant will verify and provide evidence of legal authorization to reside and work within the U.S.
Voice Vote: All Ayes. Motion carried.
**THIS ITEM TO APPEAR ON THE CITY COUNCIL AGENDA FOR JUNE 12, 2000.
Public Hearing
Conditional Use Permit
Case #2000-0614
St. Matthew's Lutheran Church
RE: 4101 Washington St. N.E.
Columbia Heights, Mn. 55421
Mr. Anderson presented the request of the applicant for a Conditional Use Permit to open a Christian-based, child
daycare for 20 -30 children ages infant to pre-school in a 1,352 square foot space in the lower level of the church
facility at 4101 Washington St. N.E. An outside play area is also required to be fenced for use by the children. The
facility is proposed to meet the current shortage of daycare facilities in this area and provide a service to the
community.
Mr. Anderson informed the Commission that the surrounding property to the north, south, east and west is zoned
R-2, One and Two Family Residential District and is used residentially. He noted that the church owns other
property adjacent to this site for additional parking.
He further explained that according to Section 9.108(4) of the Columbia Heights Zoning Ordinance, a Conditional
Use Permit is required for a "Day nursery, provided not less than 75 square feet of outside play space per pupil is
provided and said space is fenced."
The Minimum Yard requirements are listed below:
No structural building shall exceed three stories or 35 feet which ever is the lesser in height. The CUP
request does not impact this provision.
A side yard abutting on a street shall not be less than 10 feet in width. All of this property is addressed on
Washington Street, but, by definition of front yard, abuts 41" Avenue. The closest point of the building to
41" Avenue is 5.3 feet.
Lot width. The lot width shall be 60 feet. Subject parcel lot width is 129.2 feet which greatly exceeds
this requirement. The front yard shall be 25 feet. The subject parcel does not meet this requirement in the
front yard at 5.3 feet.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 9
Mr. Anderson informed the Commission that the Zoning Ordinance requires that the Day Nursery provide not less
than 75 square feet of outside play space per pupil and that said space must be fenced. With 20 students the
required open space must be 1500 sq. feet. If the child population increases to 30, the required outside play space
would he 2250 sq. feet. The chumh council president has verbally indicated that sufficient space is available in
grassed areas onsite to provide the required outdoor play space. As a condition of approval, Mr. Anderson stated
that Staff will request a site plan drawn to scale showing the proposed outdoor play space.
The Zoning Ordinance does not specifically address parking requirements for a day care, so parking requirements for
the most similar use need to be applied which appears to be an elementary school. An elementary school requires at
least one parking space for each classroom, plus one additional space for each 300 student capacity. There will be
a total of one (1) classroom, and two offices and the facility will hold approximately 20-30 kids, therefore, a total
of four (4) parking spaces are required.
Mr. Anderson stated that much of the traffic generated by this facility will be parents driving in and parking
temporarily to drop off and pick up their children. Because of this, staff will recommend as a condition of approval
that the site plan be amended to accommodate space next to the sidewalk along the building on 41't Avenue for
temporary parking drop off and pick up. It appears that there is enough room for two, possibly three, spaces.
These spaces shall be clearly marked and identified as temporary parking for child drop off and pick up. Staff
further suggests that this recommendation be considered and approved by the Traffic Commission prior to approval
of the CUP by the City Council.
Mr. Anderson stated that the following provides a breakdown of the projected clientele and the proposed floor plan.
As mentioned above, the 1,352 square foot area will be designed to accommodate a future total of 20-30 children.
There will be one room for a total of 20-30 infants and preschoolers.
Two rooms will be available for the Director and other staff.
Handicapped accessibility is available from the existing elevator.
Mr. Anderson informed the Commission that, according to the Southern Anoka County Consortium, Anoka County
has a shortage of available day care. This site combined with the New Horizon facility in the Columbia Heights Mall
will help meet this need. He added that a letter was received on June 1, 2000 in opposition to this request due to
noise.
Mr. Anderson stated that the City Comprehensive Plan designates this area for future Iow density residential. One
of the goals of the Land Use and Redevelopment component of the Plan states "Protect and enhance the residential
neighborhoods of the Community (Page 27)." The Plan does not specifically address day care in any goals and
objectives, but service businesses are encouraged. The addition of a day care center in any part of Columbia
Heights will provide a valuable service to the area. However, the traffic, noise, recreation and other aspects must
be considered in a neighborhood setting. The proposal is consistent with the City Comprehensive Plan.
PLANNING ANO ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 10
Mr. Les Lingren, President of the congregation, was present and stated that there would be approximately 20-21
children of which four will be infants. He added that the grassy area along Washington Street will be used for play
area. He indicated that the loading zone is already marked and accommodates three vehicles.
Commissioner Yehle opened the public hearing. He closed the public hearing as no one was present to speak
regarding this case.
Motion by Hanson, seconded by Shattuck, to recommend City Council approval of the Conditional Use Permit to
allow the operation of St. Matthew's Lutheran Church Child Care at 4101 Washington Street, subject to the
following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
o
All proposed signage must be submitted on the City prescribed application form and must fully comply with
the Zoning Ordinance.
An outdoor play space not less than 2,250 sq. feet shall be provided and fenced, and issuance of the CUP
will require a revised site plan showing the same.
The traffic parking pattern shall be on 41't Avenue and be clearly marked and signed subject to review and
approval of Traffic Commission
The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of
children. These spaces shall be clearly marked and identified.'
Voice Vote: All Ayes. Motion carried.
**THIS ITEM TO APPEAR ON THE JUNE 12, 2000 CITY COUNCIL AGENDA.
Public Hearing
Site Plan/Variance
Case #2000-0615
Dairy Queen
RE: 3959 Central Ave. N.E.
Columbia Heights, Mn.
Mr. Anderson presented the request of the applicant for a sign variance and site plan review of decorative
screening and a canopy extending from the Dairy Queen building south to the property line and around the exterior
mechanical equipment. The applicant is currently in the process of upgrading the former Dairy Queen site by
modernizing and upgrading the property both functionally and aesthetically. The variance is requested to allow a
rooftop and a projecting sign for historic renovation purposes.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE §, 2000
Page 11
Mr. Anderson informed the Commission that the surrounding property on the north, south, east and west is zoned
CBD, Central Business District and is used for commercial purposes. The property to the east is used for
institutional purposes as a church.
He stated that Section 9.117A (4) (h) of the Sign Section of the Zoning Ordinance prohibits any roof sign. The
same section of the Sign Ordinance further states as follows:. (i) A projecting sign which extends more than eighteen
(18) inches" from the building or structure to which it is attached, other than canopy or marquee signs, or which is
larger than three feet (3') in vertical height" are also prohibited. The applicant is proposing to install a roof sign of
approximately 59.9 square feet. The sign will be projecting nine feet from the building facade and is estimated to
extend 5.5 feet into the Central Avenue right of way. The sign will be a minimum of 9.§ feet above grade and a
maximum of 19 feet above grade. Including waU signs showing DO posters, the total proposed signage will be
134.15 square feet. The maximum area amount of signage allowed under the Sign Ordinance as stated in Section
9.117A (9){c)(i) in the Central Business District "Total sign area shall not exceed two (2) square feet for each
building or structure." Mr. Anderson informed the Commission that this building is approximately 19.2 feet long
fronting on Central Avenue N.E. Therefore, the total wall signage allowed is 38.4 square feet. The total proposed
signage on-site exceeds the maximum allowed by 95.75 square feet.
Mr. Anderson added that the ordinance further restricts signs and prohibits these projecting signs which extend
more than 18 inches from the building to which it is attached. The proposed roof sign extends approximately 9
feet from the building facade. Therefore, due to the significant amount of variance requested, Mr. Anderson stated
that staff is recommending the Planning and Zoning Commission deny the signs as they are specific:ally prohibited by
the Zoning Ordinance. He referred to the memorandum from the applicant dated May 18, 2000 which explains the
rational for trying to create an excellent example of "new Dairy Queen interior and exterior image design elements
with the historically accurate representation of Dairy Queen."
Regarding the site plan, this proposal includes the construction of a pergola and canopy which would extend
between the Dairy Queen south to and over the property line shared with the Heights Theater. Mr. Anderson stated
that it is important to know that, at the current time, both properties share the same ownership. The survey
dimensions of the Dairy Oueen site are 39.65 feet of frontage on Central Avenue by 128 feet deep. The proposed
pergola and canopy appear to be extending over the Dairy Oueen parking lot by approximately 1.5 feet. Mr.
Anderson added that Staff is recommending the canopy and pergola be reduced in size to insure all portions of both
structures remain on the property of the Dairy Oueen building. The area between both buildings is proposed to be
used for outdoor seating and will offer a combination of shaded areas and areas open to the sun in a aesthetically
pleasing, pedestrian orientated environment. The pergola appears to be located approximately one foot from the
property line of Centra( Avenue N.E. The proposed structure is to be 7 feet 4 inches with 2 two by sixes placed on
top. The pergola could be interpreted to be a fence which is defined as "any partition, structure, wall or gate
erected as a dividing marker, barrier or enclosure of a permanent nature" in Section 6.401 (2) of the Zoning
Ordinance. Those over six and one half feet require a special fence permit to be approved by the Planning and
Zoning Commission and City Council. Another interpretation could be to consider the pergola and canopy as
separate accessory structures and as such, the fence restrictions would not apply. As such, Mr. Anderson stated
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 6, 2000
Page 12
that it must be located at least one foot from the property line and must be attached to the existing building or
cannot be located within six feet of the principal structure. The third option is to consider the pergola as a
"decorative land feature" which is a permitted accessory use in the CBD District. It is the Zoning Administrator's
opinion the pergola and adjacent canopy both qualify for decorative land features for the Dairy Queen facility
provided they are located entirely within the confines of the same parcel. Mr. Anderson reminded the Commission
that in recommending a variance, it shall be found by reasons of narrowness, shallowness, or shape of the lot or
whereby reason of location or water conditions the owner of such lot would have an undue hardship in using his lot
in the manner customary and legally permissible within the rules of the Zoning District.
Mr. Anderson informed the Commission that the Dairy Queen building is approximately 722 square feet., calculating
required parking at one space for each 35 square feet of gross floor area. As a result, he stated that the Dairy
Queen property is required to maintain approximately 2Q parking spaces. A lot to the east of the existing building
has space for approximately 20 parking spaces.
The City Comprehensive Plan designated this area for future commercial development. One goal of the Land Use
and Redevelopment Plan is to improve the commercial viability of the Central Avenue corridor while protecting
nearby residential neighborhoods. In addition, the plan promotes redevelopment of existing land in the City. It was
Mr. Anderson's opinion that the proposal would not negatively impact any nearby residential areas and will provide
an appropriate reuse of an existing restaurant facility adding that the proposal is consistent with the City
Comprehensive Plan.
However, Mr. Anderson felt approval of this request would establish an undesirable precedent for roof signs and
projecting signs extending beyond 18 inches from the building or structure to which it is attached and recommended
denial of the request.
Attorney Hoeft stated that Mr. Anderson was correct in his direction to the Planning and Zoning Commission to
deny the variance request due to the nature of the request, the size of the request, and the complete prohibition of
the protruding sign adding that it would be incumbent upon the Planning and Zoning Commission to either
recommend denial of the variance or send it on to the City Council with no recommendation as historic renovation
and preservation are not addressed in the current Zoning Ordinance. However, it would be his recommendation to
the City Council that they do have the authority to approve such a variance based upon the historical renovation and
preservation of the building. It may be settino a precedent, but it was his opinion that the precedent would not be
great as there may not be too many buildings where historic preservation and renovation could be utilized. He
stated that this is the type of unique situation that a variance is designed to accommodate.
Commissioner Shattuck stated that it was his opinion that a hardship did exist and the variance is warranted to due
to the historic preservation and renovation of the building in order to keep the signaoe within the historic design for
the era. He took the opportunity to compliment the owners of the Dairy Queen and Heights Theater for the work
they have done at both sites.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE $, 2000
Page 13
Mr. Anderson stated that a separate motion addressing the site plan additions of the pergola and canopy would be
necessary. Without a survey of the site, it was his estimate that the pergola and canopy extend approximately 1.5
feet over the south property line and both would be required to be minimized so as not to encroach onto the
property of the Heights Theater unless the two properties could be combined into one property.
Dave Holmgren addressed the situation stating that because the way his financing is structured he cannot combine
the two properties. The reason for the canopy was to block out some of the hot afternoon sun for his patrons in
that area. He stated that he was willing to do what was necessary to allow the project to go forward without any
delay.
Discussion was held regarding possible solutions to the encroachment situation in form of an easement or
otherwise.
Motion by Shattuck, seconded by Yehle to recommend to the City Council the approval of the variance request to
allow a projecting rooftop sign at the Dairy Oueen in the CBD, Central Business District at 3059 Central Avenue
N.E. as a hardship has been established with regard to the historic preservation of the building. Voice Vote: All
Ayes. Motion carried.
Motien by Yehle, seconded by Shattuck, to approve the site plan with the stipulation that any feature of the
Heights Theater not encroach onto the Dairy Queen lot and any feature of the Dairy Queen not encroach onto the
Heights Theater lot. Voice Vote: All Ayes. Motion carried.
**THESE ITEMS TO APPEAR ON THE CITY COUNCIL AGENDA OF JUNE 12, 2000.
Eo
Public Hearing
Site Plan/Variance
Case #2000-061§
Heights Theater
RE: 3951 Central Avenue N.E.
Columbia Heights, Mn.
Mr. Anderson presented the request for a variance and site plan approval to permit a projecting sign and roof sign
at the Heights Theater at 3951 Central Avenue N.E. The applicant is proposing to install a projecting sign which is
3 feet 4 inches wide by approximately 18 feet 2 inches tall and affixed to the front facade of the Heights Theater
building. The property has been operated as a theater for an extended period of time.
He added that the surrounding property on the north, south, and west is zoned CBD, Central Business District and is
used commercially while property to the east is an institutional church and there is a non-conforming single family
structure to the west of the subject parcel.
Mr. Anderson reminded the Commission that according to Section 9.105 (3) of the Zoning Ordinance," In
recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or whereby
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE §, 2000
Page 14
reason of exceptional topography, soil conditions, tree number or location of water conditions, the owner of such lot
would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the
zoning district". He added that the Zoning Ordinance specifically states the prohibited signs as stated in Section
9.117A (4} (H) include any roof sign. Subsection (i) states "A projecting sign which extends more than 18 inches
from the building or structure to which it is attached, other than canopy or marquee signs, or which is larger than
three feet (3 ft) vertical height" are prohibited. Section 9.117A (9)(c)(i) of the Sign Ordinance for the Central
Business District states "total sign area shall not exceed two (2) square feet for each front foot of building or
structure. In addition, subsection (c)(ii) states "the maximum height of a sign, including its structures shall not
exceed twenty (20) feet above the grade". The sign mounting detail has not been included with the plans that have
been submitted to staff. However, because the.signs exceed the ordinance maximum height of twenty feet by 13.5
feet, Mr. Anderson stated that staff is recommending denial of the projecting facade and roof sign. In addition,
staff has not been able to determine the precise location of the property line relative to the building front. However,
he added that staff estimates that the property line is approximately five feet of the building facade. Therefore, the
sign will clearly extend more than 18 inches from the building or structure to which it is attached and it exceeds the
maximum of three feet in vertical height by 13 feet 2 inches. As a result of these significant encroachments, Mr.
Anderson stated that staff is recommending denial as a hardship based on the specified criteria has not been
established.
The applicant has also requested to construct a canopy which would extend from the front facade of the building
over the sidewalk. This canopy would be approximately 2 feet 3 inches high and extend 8 feet from the front of the
building. A letter will be provided to the Commission at the meeting indicating to what extent the canopy violates
the Uniform Building Code {UBC) and/or Zoning Ordinance requirements.
Mr. Anderson stated that the City Comprehensive Plan designates this area for future commercial development.
One goal of the land use and redevelopment plan is to improve the commercial viability of the Central Avenue
corridor while protecting the nearby residential neighborhoods. In addition the plan promotes the rehabilitation of
existing development in the City. He stated that the proposal will not negatively impact any nearby residential
areas and will provide an appropriate aesthetic improvement to the commercial use, therefore it was his opinion that
the proposal would be consistent with the City Comprehensive Plan. He added that there are also several general
areas within the community image ,action plan that merit some comment. Two steps to improve the community
image include an action step to 1) improve the image and identity of downtown; and 2) develop an sense of identity
which distinguishes Columbia Heights from adjacent communities. In addition, it is stated to be important to
improve the appearance of' Central Avenue. It was Mr. Anderson's opinion that the proposed improvements to the
Heights Theater will promote each of those action steps by improving the overall image and aesthetic qualities of
the subject parcel adding that, although not mentioned in the Comprehensive Plan, the focus on historic renovation
makes the effort additionally important and attractive to improving the community image.
Commissioner Yehle opened the public hearing.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE 8, 2000
Page 15
Dave Holmgren, co-owner of the Heights Theater, was present and stated that the Heights Theater has "become a
destination point for people from all over the metropolitan area and is bringing a lot of people into the city. We need
to create other destinations for these people, this is just an anchor point for what is to come in the next few years."
He believes that downtown Columbia Heights is "making a turn" as all spaces are full. He added that the signage
and appearance of his buildings will only enhance Central Avenue.
The public hearing was closed as no one else was present to address this case.
Motion by Yehle, seconded by Shattuck, to approve the site plan. Voice Vote: All Ayes. Motion carried.
Motion by Shattuck, seconded by Hanson, to recommend to the City Council the approval of the variance to allow
a 16 foot 2 inch by 2 foot 5 inch projecting sign based upon a hardship with regard to historic preservation of the
building. Voice Vote: All Ayes. Motion carried.
**THIS ITEM TO APPEAR ON THE JUNE 12, 2000 CITY COUNCIL AGENDA.
Staff reports:
A. Mr. Anderson informed the Commission that on May 18, 2000 the Telecommunications Commission reveiwed
the Telecommunications Towers/Antennae section of the draft Zoning Ordinance to provide comments to the
Planning and Zoning Commission and City Council. He directed the Commission's attention to the minutes from that
meeting stating their recommendations. The Telecommunications Commission recommended that a professional
consultant conduct an analysis to insure the zoning regulations comply with applicable Federal and Public Utilities
Commission {PUC) requirements and have requested that the Commission consider their recommendation and send it
on to the City Council at the meeting of June 12, 2000.
Attorney Hoeft stated that this would be in compliance with statutory requirements.
Motion by Yehle, seconded by Shattuck, to request staff to authorize legal counsel currently under contract with
the City to review and amend the Telecommunication Towers/Antennae Section of the draft Zoning Ordinance to
provide guidance for regulating existing and proposed towers, antennae, dishes, etc. in compliance with all state and
federal regulations and that all related expenses be re-imbursed from proper funds. Voice Vote: All Ayes. Motion
carried.
Motion by Yehle, seconded by Hanson, to recommend the City Council extend the moratorium on commercial
installation of towers, antennae, and dishes for 60 days from July 10, 2000 through and including September 7,
2000. Voice Vote: All Ayes. Motion carried.
PLANNING AND ZONING COMMISSION
REGULAR MEETING- MINUTES
JUNE §, 2000
Page 18
B. Mr. Anderson informed the Commissioners that it would be necessary to change the date of the July meeting
because July 4, 2000 was the first Tuesday of the month.
Discussion was held regarding a date when the most Commissioners could be present.
Marion by Yehle, seconded by Hanson, to schedule the July Planning and Zoning Commission meeting on Tuesday,
July 11, 2000. Voice Vote: All Ayes. Motion carried.
Motion by Hanson, seconded by Yehle, to adjourn the meeting at 9:10 p.m. Voice Vote: All Ayes. Motion carried.
Respectfully submitted,
Kathryn Pepin
Secretary to the Planning and Zoning Commission
kp
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF MAY 16, 2000
CALL TO ORDER- The Regular meeting of the Columbia Heights Economic Development Authority (EDA) was
called to order by President Ruettimarm at 6:30 p.m., Tuesday, May 16, 2000, in the Parkview Villa Community Room
B, 965 40~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present-
Commission Members Absent-
Staff Present-
Robert Ruettimann, Patricia Jindra, Julieune Wyckoff, Marlaine Szurek, John
Hunter, Donald G. Jolly
Gary L. Peterson
Walt Fehst, Executive Director
Kenneth R. Anderson, Deputy Executive Director
Randy Schumacher, Community Development Assistant
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING :AGENDA.
CONSENT AGENDA.
A. Move to adopt the consent agenda items as listed below.
1) Approval of Minutes- regular meeting of April 18, 2000.
- special meeting of April 11, 2000.
MOTION by Pat Jindra, seconded by John Hunter, to adopt the Special Meeting minutes of April 11, 2000 and Regular
Meeting minutes of Apffi 18, 2000 as presented in writing. All Ayes. MOTION CARRIED.
2)
Financial Report and Payment of Bills.
a. Financial Statement for April, 2000
b. Payment of Bills for April, 2000
MOTION by Pat Jinclra, seconded by Marlaine Szurek, to approve Resolution 2000-06, Resolution of the Columbia
Heights Economic Development Authority (EDA) approving the f'mancial statement for April, 2000 and approving
payment of bills for the month of April, 2000. All Ayes. MOTION CARRIED.
3) Approve Payment to Miilar Elevator Service Company.
Mr. Anderson reported that Millar Elevator Service Company has been working on the elevator system at Parkview
Villa over the past few months. They have submitted their first Pay Application #1 last month for approval. They are
submitting their second application for payment in the total amount of $74,848.00 for costs incurred in purchasing and
installing fLxtures, hoist motors, subcontract work, door equipment, crane rental, labor for elevator #2, and the total cost
for change order #1which was for installing a new motor. Ted Smith, President of the Elevator Advisory Group, has
reviewed the Pay Application and is recommending payment in the total amount of $74,848.00. He also noted that we
are retaining 10°,4 of the payment until- all work has been completed.
In discussion, President Ruettimann asked if staff knew when the project is to be completed? Mr. Anderson replied that
they are projecting a mid-October completion date for the project.
MOTION by John Hunter, seconded by Don G. Jolly, to accept the work for Pay Application #2 and to authorize
payment of $74,848.00 to Millar Elevator Service Company of Cleveland, Ohio. All ayes. MOTION CARRIED.
REPORT OF THE MANAGEMENT COMPANY.
A. Michelle Chalin, Parkview Villa Public Housing Administrator.
Ms. Chalin reported the Elevator Modernization project is moving along as scheduled and that the residents are reporting
that they haven't seen any problems with their workmanship. The Annual unit inspections for the North building
occured on April 17t~ and 18~. Ten units failed the inspections and will be re-inspected at a later date. Inspections for
the South units are scheduled for May 23, 2000. Unit #2 in the four-plex is still vacant. She has advertised in the Focus
Economic Development Authority Minutes
May 16, 2000
Page 2
and Northeaster newspapers to solicit applications for eligible persons interested in renting a unit at 4607 Tyler St. NE.
She has received several phone calls inquiring about the opening and applications are being mailed out as appropriate.
Ms. Chalin wanted it noted that she is including the Parkview Villa Calendar with her reports for informational
purposes. She introduced Anita Kottsick, as Acting Public Housing Administrator effective April 24, 2000, for
Parkview Villa. Michelle Chalin has been temporarily assigned as Director at the Crest View nursing home. Nan Mc
Kay, a computer software company which has been discussing alternative management programn with staff, has quoted
$20,000 for a client service product. However, it does not include the updates that Parkview Villa needs at this time.
She also stated that this program isn't being sold yet because of a bug in the system. Randy Schumacher will meet with
her to discuss the EDA's options in regards to this matter.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
Donna Harems, Apt 101, representing the residents of Parkview Villa, said that in the previous years before the Crest
View Management Contract expired, the residents were all given a survey to complete listing any concerns about the
management company. She said a group of residents would then get together to review the surveys and document the
concerns of all residents and bring them to management. This was not done this year and they were concerned why.
President Ruettimann said that his understanding Was that we agreed last month to hold a meeting between Pat Jindra,
Marlalne Szurek, and the residents of Parkview Villa and bring those concerns to this meeting for discussion. Ms.
Harems responded that she wasn't sure if anyone had met with Pat Jindra or not. Pat Jindra reported that she did meet
with some residents and would give that report a little later in the meeting.
Ms. Hamrus also stated that the day after the EDA meeting they received a letter that they were going to get a temporary
Housing Administrator to mn the Parkview Villa location. The residents would have like to have heard about this in a
more proper way, at a residents meeting or in the lunchroom, etc. In addition, Ms. Hamms stated that Rueben and Pat,
the part time maintenance workers, have too much to do. They get behind in their work and if they work extra hours
they have to take time off to accomodate for the no overtime issue. Don Jolly asked if she had brought this up to the
Crest View Management Company. She responded that they had not. Ms. Hamms explained that particular problems
have been brought to management and it still seems that things don't get taken care of. President Ruettimann stated that
he understood what they were saying and he wondered if they felt that the management should hire some more help to
cover the maintenance needs of Parkview Villa. All residents present were in agreement to this suggestion.
Renie Suika, Apt 104, stated that they have brought up things to Michelle at times and she has written these things
down, but it seems that Jn the afternoon there is no one there to address questions or problems. Don Jolly stressed that
they need to bring these things to management and then to the EDA Board.
Michelle Chalin reported that any repair work orders for the Maintenance deparlraent are recorded in a book and Bill ia
maintenance does respond as quickly as possible. Sometimes there are parts that need to be ordered that may cause
some delays, but that is standard procedure.
Many other residents voiced their questions and comments about the management at Parkview Villa. Dorothy Fehler,
Apt. 317 stated that the cost for is $125. She wondered where does the money go to. Ruth couldn't get her apartment
painted, so she finally moved to a different floor to get an apartment with fresh paint. She said that people come into the
building and also complain how dark and dirty the building is. Bill does not have time to do all of this work. He puts in
14 hours per day to get work done. When the building was first built, everything was new, clean and nice. Now
everything is dirty and it seems that no one is taking care of the maintenance of the building.
Pat Baker, Apt. 206, one of the Caretakers, reported that they do have more work to do, but they do also have a lot of
careless residents at Parkview Villa. They have lost communication with the management. Many residents do not even
come to the Residents Council meetings to see what needs to be done to keep up the building and what their responsibili-
ties may be. Mr. and Mrs. Baker feel that some of the residents should be helping out.
President Ruettimann expressed his thanks to Pat Baker for her honesty. He explained that the EDA hired Crest View
Management to maintain the building and do certain things to keep up the building. At first, when the building was new,
it was easy to maintain, but when buildings get older, things will fall apart and the only way that the EDA will know if
these things aren't getting taken care of is if the residents tell management. First, the residents need to take these matters
Economic Development Authority Minutes
May 16, 2000
Page 3
to the management company.
Dorothy Schafer, Apt. 418, asked if the new residents are informed of the roles of the building. Ms. Chalin stated that
all new residents are given a new resident packet at the time that they move in. Dorothy also asked why the party room
is locked at night? Pat Baker responded that they are responsible for locking the doors in the party room by 8 p.m. due
to damage that was sustained in the party room one year. President Ruettimann responded that maybe residents could
take tums watching the room and locking it up at night. Don~na Hamms suggested that the people that wanted the party
room open at night should be in charge of keeping the room in good condition. Ruettimann explained that this is
something that they should bring up at the resident meeting and possibly the Residents Council should regulate the use
of the key and the room.
Mrs. $ohnson, President of the Residents Council, stated that there is a Welcoming Committee for Parkview Villa to help
show new residents around the building, make them feel welcome and help explain any questions that they may have
about the handbook, policies, building maintenance, etc.
Shirley Barnes, Crest View Co~oration, stated that they cannot charge a damage deposit for Parkview Villa Community
Room B. She also stated that she could not allow the maintenance people to work overtime. The Labor Law prohibits
them from not paying overtime to the Bakers. This law states that any non-exempt employee shall be paid time and a
half for overtime. There isn't enough funds available. Ms. Chalin stated that the carpets have been cleaned two times
since she started. The Resident Council meeting is held once a month and it is an option for residents to come to the
meeting. As far as turn overs in the building, there is a great amount of turnover. It costs at least two times the $125
relocation fee to paint and clean each unit. President Ruettimann asked that Ms. Chalin present to the Board what we
currently pay for the painter and the cleaning people. The Board should take a look at the cost of painting and cleaning
units. A lot of the residents are moving to another unit to get a clean apartment. Mr. Ruettimann asked that Crest View
get some bids from a couple of companies for cleaning so that we can budget these fees on a yearly basis.
Pat Jindra met with residents and found the following concerns: 1) Anita's hours in the office were not posted and in the
contract it states that there should be onsite personnel available. 2) The service that is suppose to treat for pest control in
the building have not been doing their job. Mr. Anderson reported that'Adam's Pest Control was contracted to do the
Pest Control in the building and Tm Green Chem Lawn Service has been contracted to do the lawn service. He said
these companies need to be followed up on to see that they do the work. 3) One of the door locks was not locking after
the Fire or Police Department had used the master key to get into the btiilding. Pat Jindra had a few other issues that she
will talk to Shirley Barnes of Crest View Management about at another time.
In discussion, a resident was told from the Police Department that they have to keep the door unlocked until they had
handled the problem such as an emergency medical response. Pat Baker, caretaker had a similar experience and felt that
the local Police and Fire Dept. should be advised that the doors must be locked after each use. Ms. Chalin stated that
there is an emergency key in a box to open the door in an emergency for the Police or Fire dept. to use. They then mm
off the alarm service. Ruettimann explained that the Police or Fire Dept. need access to the building as well as the
ambulance service, so doors need to be unlocked until the problem is solved.
Mr. Anderson reported on the status for the security system at Parkview Villa. Trans Alarm has been working with City
employees to get the quotes necessary for the building. At this point the security system vendor is in the process of
replacing all of the security systems for all City buildings. So it may take more time to get the necessary quotes for
Parkview Villa.
President Ruettimann asked again that the residents get together and make up a list or lists of the problems that need to
be addressed. Then these issues could be presented at a future meeting. This committee will consist of Pat $indra,
Marlaine Szurek, Parkview Villa residents and Crest View Management onsite staff (Michelle Chalin or Anita Kottsick).
Marlaine Szurek expressed that the meetings should include the Police Department and Fire Department. She felt that
this is something that has never been done in the past and is a necessary function in order to open the communication
blocks that occur between residents, management and the EDA Board members. President Ruettimann also suggested
that this be done in three month intervals throughout the year. The residents agreed that this would be a great idea and
Economic Development Authority Minutes
May 16, 2000
Page 4
the date will be determined for August and November that will be compatible for as many of the EDA Board members
and residents of Parkview Villa as possible.
Mr. Walt Fehst reiterated President Ruettimana thoughtS concerning the maintenance of the building. The function of
the EDA is NOT TO RUN Parkview Villa. He sai.'d we pay Crest View Management for this service. However, all of the
things mentioned are legitimate concerns of the Park'view Villa residents and should be put into writing and given to the
Resident Council.
RECOGNITION~ PROCLAMATIONS~ PRESENTATIONS~ GUESTS - None.
PUBLIC HEARINGS - None.
ITEMS FOR CONSIDERATION.
A. Other Resolutions - None.
B. Bid Considerations - None.
C. Other Business. :
1) Crest View ~anagement Contract.
Mr. Anderson explained that we have an agreement with Crest View Management to manage the Parkview Villa North,
South, and 4607 Tyler Street locations. He passed out a letter from Ms. Barnes that was not included in the packet. This
letter had the new rates for the Management Contract. In June of 1997 the EDA entered into an agreement with the Crest
View Management Company for management services for Parkview Villa and the 4607 Tyler Street buildings. HUD
informed us that the EDA could enter into a two year agreement with three one year renewable options. Last year the
EDA entered into the first one year option. So this will be the second of the three renewable options. Before entering into
that option the EDA asked Crest View to submit in writing what changes they were proposing. In the letter from Ms.
Barnes is listed the new rates for management of Parkview Villa North, Parkview Villa South, and the 4607 Tyler Street
locations. Thc new amount would be $144,956. Another issue to consider is the fact that some of the staffnceds to
perform overtime in order to get certain projects done. In the Crest View letter, an additional $7,207 is proposed to bc
used for overtime when and if overtime is necessary in the course oft. he next year. This agreement would run from June
1, 2000 through June 1, 2001.
In discussion, President Ruettimann questioned what kind of overtirae arc we talking about. Mr. Anderson explained that
the overtime w~uld be only used for necessary work not on a regular basis. Ruettimarm's understanding is that this will
be used for emergencies like if bill the maintenance man is out sick for a week, the elevator is broke down, or for example
management did not get to cleaning an aparmaent because they had a breakdown in the water system somewhere else in
the building. He also explained that even though we may approve this agreement, HUD may come back and say that
these standards are not competitive or too high so they may change the agreement.
Motion by Marlaine Szurek, seconded by Julienne Wyckoff, to approve the one year extension of the Management and
Maintenance Services Agreement to June of 2001 with Crest View Corporation, based on their proposal dated May 1 I,
2000; and furthermore, to authorize the President and Executive Director to enter into an Agreement for the same with the
exception of adding the amended letter of wages for overtime from Shirley Barnes. All Ayes. MOTION CARRIED.
2) Transition Block Redevelopment Project.
Mr. Anderson reported that Mike Zalk, legal council for Real Estate Equities and Crest View Management, have been
reviewing the Preliminary Agreement that was prepared by EDA legal council. There was a couple of amendments to the
agreement that they are looking at. Mike Zalk is preparing a draft PUD agreement to be reviewed and approved by the
Planning and Zoning Commission and the City Council. The EDA received a cooperative agreement for development on
the NEI site as well as one for the MHOP units. The EDA attorney has suggested that nothing be adopted or approved
until the EDA is ready to approve the Preliminary Development Agreement. For the most pan, the financial analysis has
been completed. The developers may like to have a special meeting with the EDA members before June 204.
Shirley Barnes would like to encourage the EDA Board to take a look at this soon. She stated that the interest rates have
Economic Development Authority Minutes
May 16, 2000
Page S
gone up and will be going up again. Ken Anderson will get a date to meet when necessary and contact the EDA members
on the exact date for the meeting.
3) Section 8 Report.
Mr. Anderson reported that he has contacted an individual that has recently retired from the Metropolitan Council HRA
to fry and help get our Section 8 Program moved to the Metropolitan HRA. He said that he would be meeting with this
individual tomorrow. He will keep the Board inforraed.
ADMINISTRATIVE REPORTS.
A. Report of the Executive Director - NONE.
B. Report of the Deputy Executive Director.
Mr. Anderson reported that the Budget packets have to be into the Finance Department by June 19 so he has requested
that stafftum in their individual information for the Budget by June 12~. The Budget will be on our July agenda for
preliminary approval. The Budget will need final approval in August.
President Ruettimann expressed that we should try to schedule this meeting with the meeting of the Transition Block
Redevelopment Agreement.
C. Committee/Other Reports.
Randy Schumacher informed the EDA members that Channel 16 will be carrying an interview with Habitat for
Humanity at 11:30 a.m. on 5-17-2000. The Board had asked that this be done to help educate the citizens of Columbia
Heights about the benefits of this program and informing them on the process of becoming eligible.
MEETINGS
The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, June 20, 2000 in Community Room B at Parkview
Villa.
MOTION by Julienne Wyckoff, seconded by Pat Jindra, to adjourn the meeting at 8:10 p.m. All ayes. MOTION
CARRIED.
Respectfully submitted,
Cheryl Bakken.
Recording Secretary
H:\EDA agenda\$-16-2000