HomeMy WebLinkAboutMay 22, 2000 RegularCITY Of COLUMBIA HEIGHTS
590 4OTH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
A D MINIS TRA TI 0 N
May 19, 2000
Mayor
Gary L. Peterson
Councilmembers
John Hunter
DonaM G. Jolly
Marlaine Szurek
Julienne Wyckoff
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, May 22, 2000 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment
in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all City of Columbia Heights' services, programg, and activities. Auxiliary aids for disabled persons are available upon
request when the request is made at least 96 hours in advance,~ pl.e~se call the Deputy City Clerk at 706-3611, to make arrangements.
(TDD/706-3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
4
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items
brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.)
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one
motion. Items removed from consent agenda approval will be taken up as next order of business.)
MOTION: Move to approve Consent Agenda items as follows:
1 ) Minutes for Approval
MOTION: Move to approve the minutes of the May 8, 2000, Regular Council Meeting as
presented.
2)
Establish Work Session Meeting Dates for June, 2000
MOTION: Move to establish Work Session meeting dates of Monday, June 5, 2000 at
7:00 p.m. and Monday, June 19, 2000 at 7:00 p.m.
3)
Authorize Landing of Air National Guard Helicopter at Huset Park for Safety Camp
MOTION: Move to approve the landing/taking-off of an Air National Guard Military
Helicopter during Safety Camp on August 16, 2000 between 2:00 p.m. and 3:00 p.m. at
Huset Park
4)
Award bid on Refinishing Wood Floor in Murzyn Hall
MOTION: Move to authorize Mayor and City Manager to enter into an agreement with
Anderson Ladd of 450 Industrial Blvd., Minneapolis, MN, and to award the bid for
refinishing the wood floor in Murzyn Hall for the total amount of $2,183.00, with funds
being appropriated from the Murzyn Hall budget.
5)
THE CITY OF COLUMBIA
Authorize Participation in Metropolitan Council Taxi and Passenger Services Task Force
MOTION: Move to adopt the attached Memorandum of Understanding to participate in a
HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE pROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
May 22, 2000
Page 2
6)
7)
8)
9)
10)
ii)
task force for the purpose of improving, coordinating, and standardizing the regulation of
taxicab and small vehicle passenger service in the metropolitan area.
Authorization to Attend OUt of Town National Law Enforcement Explorer Conference
MOTION: Move to approve the attendance of Officer Joe Smrdevant and a yet to be
named second person as advisors to the Columbia Heights Police Explorers to attend the
National Explorer Conference along with four Police Explorers July 24-29, 2000, in
Atlanta, Georgia, with costs to be covered partially out of the 2000 Police Department
budget and partially by donations received.
Accept McKnight Foundation Grant for $16,000
MOTION: Move: to increase 'appropriations by $16,000,' ~e total amount of money
received from the McKnight Foundation as a grant for the "Accountability Through
Family Values" program, from the General Fund to the Police Department 2000 budget.
This would be done to cover the cost of nmning the Accountability Through Family
Values program.
Adopt Resolution No. 2000-47 to obtain Grant for Access to Records from Police Cars
MOTION: Move to waive the reading of Resolution No. 2000-47, there being ample
copies available to the public.
MOTION: Move to adopt Resolution No. 2000-47, supporting the ongoing efforts of the
Anoka County Joint Law Enforcement Council to obtain grant money to improve access
to information from our records management system.
Adopt Resolution No. 2000-46 being a resolution adopting a penalty for not having a
Radio Read Meter Installed
MOTION: Move to waive the reading of the resolution, there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2000-46, being a Resolution adopting a penalty
for not having a radio read meter installed.
Approval of Resolution and Award of 2000 Miscellaneous Concrete Repairs Project
#2000-00
MOTION: Move to waive the reading of the resolution, there being ample copies available
to the public.
MOTION: Move to approve and adopt Resolution No. 2000-45 accepting bids and award
of the 2000 Miscellaneous Concrete Repairs and Installations, Municipal Project #2000-
00, to Ti-Zack Concrete Inc. of Le Center, Minnesota, based upon their low, qualified
responsible total bid in the amount of $38,600.70 with funds to be appropriated from Fund
401-50000-4000; and, furthermore, to authorize the Mayor and City Manager to enter into
a contract for the same.
Award of Bituminous Surface Milling
MOTION: Move to award the project to Mill Bituminous Surface to Midwest Asphalt
Corp. of Hopkins, Minnesota, based upon their low, qualified responsible quote in the
City Council Agenda
May 22, 2000
Page 3
amount of $12,000.00 to be appropriated from Fund 415-50001-5130; and, furthermore, to
authorize the Mayor and City Manager to enter into an agreement for the same.
12)
Approve attendance at the MN Municipal Clerks Institute
MOTION: Move to authorize Patty Muscovitz, Deputy City Clerk, to attend the
Minnesota Municipal Clerks Institute from July 10 - 14, 2000, with all related expenses to
come from 101-41110-3105.
13)
14)
Approve Rental Housing License Applications
MOTION: Move to approve the items as listed on the rental housing license agenda for
May 22, 2000.
Approve License Applications
MOTION: Move to approve the items as listed on the business license agenda for May 22,
2000.
15)
Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
Proclamations
Presentations
1. Explorers Award from the Breezy Point Explorers Conference
2. Awards from the MN Chiefs Conference.
a. Dale Sorenson, Officer of the Year
b. John Rogers, Meritorious Service
Introduction of New Employees
Reco,%mition
1. Ruth Graham, Telecommunications Commission
Recognition for completion of volunteer service on the Telecommunications Commission
~'om 1993 to the year 2000.
6. PUBLIC HEARINGS
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B,
Bid Considerations
1. Adopt Resolution 2000-44 Accepting Bids and awarding contract for Zone 4 Street
Rehabilitation Projects
MOTION: Move to waive the reading of the Resolution, there being ample copies
available to the public.
MOTION: Move to approve and adopt Resolution No. 2000-44 accepting bids and
awarding the 2000 Street Rehabilitation projects in Zone 4, Project No. 0002 and 0007 to
City Council Agenda
May 22, 2000
Page 4
Hardrives Inc., of Rogers, Minnesota. in the mount of $809,806.63 based upon their low
qualified bid and accepting Alternate 2 for I-IDPE storm sewer pipe for a deduct resulting
in a revised base bid of $805,806.63, and accepting Alternate 3 (unite price basis) for
residential driveway construction; and, furthermore to authorize the Mayor and City
Manager to enter into an agreement for the same.
C. 'Other Business
AI'~MIN~TRATIVI~. REPOgTS
A. Report of the City Manager
B. Report of the City Attorney
C. Report of the Building Official
GENERAL COUN(Tr. COMMUNICATIONS
A. Minutes of Boards and Commissions
1 ) Meeting of the March 21, 2000, Housing and Redevelopment Authority
2) Meeting of the April 11, 2000, Eeonomic Development Authority
3) Meeting of the April 18, 2000, Economic Development Authority
4) Meeting of the May 2, 2000, Public Library Board of Trustees
10.
CITIzRNS FORUM
(At this time, citizens have an opportunity to discuss with the Coune~ items not on the regular agenda. The citizen is requested
to !/mit their cOrntrOtS to five minutes. Please note, the public may address the Council regarding specific agenda items at the
time the item is being discussed. )
11. ADJOURNMENT
12.
R~CUTIVE SI~SSION - closed
A. 4101 Central Avenue NE - litigation
Walter Fehst, City anager
WF/pm
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
MAY 8, 2000
H-A-\
CALL TO ORDER/ROLL CALL
Present: Councilmembers Szurek, Jolly, Wyckoff, Hunter, and Mayor Peterson
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items
brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.)
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one
motion. Items removed from consent agenda approval will be taken up as next order of business.)
City Manager Fehst added Item 4-A-17, which was discussed at the work session, regarding the refinishing of the
floor at Murzyn Hall.
MOTION by Szurek, second by Jolly, to approve Consent Agenda items as follows:
1 ) Minutes for Appwval
MOTION: Move to approve the minutes of the April 24, 2000, Regular Council Meeting
as presented.
2) Resolution requesting MSAS Construction Funds for Other Local Transportation Uses
Fehst stated the Resolution indicates the streets involved.
MOTION: Move to waive the reading of the Resolution, there being ample copies
available to the public.
MOTION: Move to approve and adopt Resolution # 2000-41 requesting Municipal State
Aid System construction funds for other local Wanaportation uses.
RESOLUTION #2000-41
BEING A RESOLUTION REQUESTING MUNICIPAL STATE AID SYSTEM
CONSTRUCTION FUNDS FOR OTHER LOCAL TRANSPORTATION USES
WHEREAS, the City of Columbia Heights receives Municipal State Aid System [MSAS) funds for construction and maintaining 20%
of its City streets, and
WHEREAS, 11.65 MSAS miles are currently authorized, and
WHEREAS, 11.65 MSAS streets have been built or resurfacecl since 1964, and
WHEREAS, the City currently has 47.08 municipal streets that require maintenance and upgrade, and
WHEREAS, the majority of these streets have insufficient strength and poor surface drainage, and
WHEREAS, it is proposed to systematically install or repair concrete curb and gutters for improved surface water drainage and
additional strength to the streets for traffic survivability, and
City Council Agenda
May 8, 2000
Page 2
WHEREAS, the City State Aid routes are improved to State Aid standards and are in an adequate condition that they do not have needs
other than additional resurfacing, and
WHEREAS, it is authorized by MN Rules 8820.1800 to use part of the MSAS construction appropriation of our City's State Aid
allocation on local streets not on the approved State Aid system, and
WHEREAS, the City proposes to rehabilitate the City-owned underground utilities as needed and rebuild the street in the process, and
WHEREAS, it is proposed to use a portion of the City's population allocation funds to upgrade the local street, to wit: Monroe Street
(49m Ave to 51"t Ave), Jackson Street (49m Avenue to 5Pt Ave), 49 ~ Avenue, 50~ Avenue (University Ave Service Dr to Washington
St and Monroe St to Central Ave), 50 ¼ Avenue, and 51*t Avenue {5~ St to 6m St), combined with other construction on 49m Avenue
{Monroe St to Jackson St ) and 51~ Avenue { Jackson St to Central Ave ), and
WHEREAS' the City indemnifies save and holds harmless the State of Minnesota and its agents and employees from claims, demands,
actions, or causes of action arising out of or by reason or matter rehted to constructing the local street as designed, and
WHEREAS, the City further agrees to defend at its sole cost any clam arising as a result of constructing the local street, and
WHEREAS, the final approval of the State Aid for Local Transportation Division is therefore given,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that:
the City of Columbia Heights, Anoka County Minnesota, requests the release of MSAS construction ~mds for the upgrade and
reconstruction of City municipal streets, to wit: Monroe Street (49m Ave to 51 = Ave), Jackson Street (49th Avenue to 51 ,t Ave), 49 ¼
Avenue, 50m Avenue (University Ave Service Dr to Washington St and Monroe St to Ce~tral'Ave), 50 ~ Avenue, and 51't Avenue (5a'
Stto6~St).
Dated this 8~ day of May, 2000.
Offered by: Szurek
Seconded by: Jolly
Roll Call: All ayes
CITY OF COLUMBIA HEIGHTS
Mayor Gary L. Peterson
Patricla Muscovitz, Deputy City Clerk
3) Authorization to Prepare Plans for Jackson Pond Site Improvements
Fehst stated this wouM be beauti.~cation and landscaping of the current area. The back fence is ours, but the
shopping center was required to put in some screening.
MOTION: Move to authorize staff to prepare plans for Jackson Pond site improvements:
Pond fencing and site landscaping with funding for the impwvements to come from the
Storm Water Utility Fund.
Insurance Coverage from 05-09-2000 to 05-09-2001
MOTION: Move to authorize the Mayor and City Manager to enter into an agreement
with Youngdahl Companies to become our Agent of Record for the City's insurance
package.
5)
Transfer of Funds from General Fund to Police Department Contributions Fund #883
MOTION: Move to transfer $3,250.17, the total mount of money received from the State
of Minnesota, via Anoka County, from the General Fund to the Police Department 2000
budget under Fund #883 for our efforts in Wansporting inebriated individuals to detox.
City Council Ag~nda
May 8, 2000
Pag~ 3
This would be done to assist in coveting the cost of unbudgeted items and the cost of
sending our Explorers to the National Conference in Atlanta, Georgia.
6)
Approve Variance at 4252 Washington, Case #2000-0510
MOTION: Move to approve the 17 foot setback variance at 4252 Washington Street NE
because tree location on the property creates a hardship.
7)
Authorization to retain Buetow and Associates for initial plans for development of 4101
Central Avenue NE.
MOTION: Move to authorize the Mayor and City Manager to enter into a contract with
Buetow and Associates for the pm,posoof preparing, the initial concept plans for the
development of 4101 Central Avenue NE.
8) Authorize Purchase of Kromer Ballfield Machine
MOTION: Move to authorize the purchase of the Kromer ballfield machine at a total cost
of $7,201.20 including tax, with the recreation's portion being paid from account 881-
45001 in the amount of $5,719.75, and the public works portion from account 101-45200
in the mount of $1,481.51.
Fehst stated $5,719. 75 will come from the Boosters contribution, and the Public Works Department will.fund the
remaining $1, 481.51for the painting attachment. .
9) Request authorization to award bid for 2000 Jamboree Fireworks
MOTION: Move to award the bid for the 2000 fireworks display scheduled for Saturday,
June 24, 2000 to Melrose Pyrotechnics for a $6,000 fireworks dieplay with $3,000
appropriated from Fund 101-450504378.
Fehst stated staffasked for quotes from two bidders. Most of the funds necessary to meet the donation portion
have been raised.
lo)
Establish Hearing Dates Re: License Revocation or Suspension of Rental Properties at 981
43 ¼ Avenue NE, and 1236-1238 Circle Terrace.
MOTION: Move to establish a Hearing Date of June 12, 2000, for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights
against Mohammed Khan at 981 43 ~A Avenue NE.
MOTION: Move to Establish a Hearing Date of June 12, 2000, for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights
against Gerald Janson at 1236-1238 Circle Terrace.
11)
Close the Hearing for Rental License Revocation at 4616 Tyler Street
MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of
the Rental License Held by Syed Raza Regarding Rental Property at 4616 Tyler Street in
that the Property is in Compliance with the Housing Maintenance Code.
12)
Fehst stated this is for
Renewal of Class B Gambling License for Immaculate Conception Church for activities
held at the Church
their pull tab license, which is allowed by state law, for their Family Fest.
City Council Agenda
May 8, 2000
Page 4
MOTION: Move to direct the City Manager to forward a letter to the State Charitable
Gambling Control Board stating that the City of Columbia Heights has no objection to the
renewal of a Class B charitable gambling license for the Church of Immaculate
Conception, 4030 Jackson Street N'E, Columbia Heights; and furthermore, that the City
Council hereby waives the remainder of the sixty-day notice to the local governing body.
13)
Premise Permit Renewal Application for Immaculate Conception Church at The Star Bar
and Grill
MOTION: Move to direct the City Manager to forward a letter to the State Charitable
Gambling Control Board stating that the City of Columbia Heights has no objection to the
issuance.ofaClass B premise.pemfit for the Church ofthe Immaculate Conception in
conjunction with activities at The Star Bar and Grill, 4005 Central Avenue hIE, Columbia
Heights, Minnesota; and furthermore, that the City Council hereby waives the remainder
of the sixty-day notice to the local governing body.
14)
Premise Permit Renewal/Application for Immaculate Conception Church at Mady's
Bowling Center
MOTION: Move to direct the City Manager to forward a letter to the State Charitable
Gambling Control Board stating that the City of Columbia Heights has no objection to the
renewal of a Class B premise permit for the Church of Immaculate Conception in
conjunction with activities at Mady's Bowling Center, 3919 Central Avenue NE,
Columbia Heights; and ~krthermore, that the City Council hereby waives the remainder of
the sixty-day notice to the local governing body.
15)
Approve License Applications
MOTION: Move to approve the items as listed on the business license agenda for May 8,
2000.
16)
Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
ADDITION 17)
Authorization to seek bids on Refinishing of Wood Floor in Murzyn Hail
MOTION: Move to authorize staff to seek bids for the Refinishing of the wood floor in the
main hall of Murzyn Hall with the funds not to exceed $4,000, which was budgeted in
101-45129-4000.
Jolly suggested another vendor for fireworks, and suggested an alternate date.
Wyckoff stated this consent agenda approved the beer and wine license request of Ashok Bedi, owner of Sahib 's
Gateway To India. ,She highly recommended this restaurant, stating the food was very good.
All ayes. Motion carried.
5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
Proclamations
1. Athletic Booster Club Week - Jerry Foss, President CHAB, Jack Bartlett, CHAB
City Council Agenda
May 8, 2000
Page 5
Mayor Peterson, who has been a Booster Club member for over 25 years, stated he was very proud of this
organization and the tremendous things they have done for our community. The Mayor read the proclamation.
Peterson stated the 13 years the Booster Club has been involved in charitable gambling, they have donated over
$1,000,000 to our schools, $853,755 to our City, and $428,788 to other miscellaneous causes;for a total
donation of $2,303,229. Booster President, Jerry Foss, accepted the proclamation, and stated that it is a great
honor to work with members of this club.
Fehst stated it is a privilege to work in a community with an active, aggressive group like the Boosters that does
so many good things for this community, through promotions, activities, and contributions. Hunter stated the
Boosters. were the backbone of all clubs in this. community. Peterson stated the Boosters'awards banquet is May
10,h'
B. Presentations
C. Introduction of New Employees
D. Recognition
1. Promotion of Corporal Ted Fischer
Chief Johnson introduced Corporal Ted Fischer, a seven and one~half year:veteran, who was an investigator, and
premier Dare Officer. He was promoted in March of 2000 to Corporal. The Mayor presented Corporal Fischer
with his badge. Fischer apologized for missing the previous meetings. He stated he appreciated this promotion
and working with Chief Johnson, and hopes to pass on his knowledge to other officers.
Peterson stated that Carole Blowers, Administrative Secretary, was recently elected as the new President of
Municipals, an association of suburban municipal employees. The Mayor thanked her for her involvement and
stated how proud he was of her.
Peterson stated that Chief Thomas Johnson, was elected as Director to the Minnesota Chiefi of Police
Associaaon, at their annual meeting. The Mayor congratulated him.
E. Guests
1. Representative Chaudhary - Legislative Update
Peterson stated Representative Chaudhary was scheduled to speak; but as they are still in session, Representative
Chaudhary will be rescheduled for a June City Council meeting.
6. PUBLIC HEARINGS
A. Public Hearing for Revocation/Suspension of Rental Housing License at 1407-1409 Circle
Terrace Boulevard NE
Assistant Fire Chief Alexon stated this item is a continuation of the public hearing begun in 1999, and gave the
background information. He stated this item is back regarding one particular violation. There are five violations
remaining on the property, all exterior needs. The agreement negotiated with the owners representative allowed
until June 15, 2000 to complete four items, but one item was to be completed May 1, 2000. Alexon stated this
violation for missing screens has gone on for two years. He was at the property today, and there are still three
screens missing or in disrepair. He recommended revocation of the rental housing license at 1407-1409 Circle
City Council Agenda
May 8, 2000
Page 6
Terrace Boulevard.
Wyckoff asked how the tenants felt regarding this. Alexon does not anticipate any problem for the renters. Jolly
stated this is only a minor item, but such an item should not take two years to repair. Alexon stated that at this
point, repairs have not begun on any of the other violations, which include painting, stumps, landscaping, and a
retaining wall. Szurek felt the owner has no intention of correcting the violations. Alexon has sent a letter to the
owner, and has had phone contact with him. The owner believed the violations were taken care of.
Peterson opened the public hearing. Upon no comment from the audience, Peterson closed the public hearing.
;MOTlON by-Hunter~ second by Szurek, to waive the reading of Resolution No. 2000-42, there
being ample copies available to the public. All ayes. Motion carried.
MOTION by Hunter, second by Szurek, to adopt Resolution No. 2000.42, a Resolution of the
City Council of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section
5A.408(01) of the Rental License held by Susan Loewenthal regarding rental property at 1407-
1409 Circle Terrace Boulevard NE. All ayes. Motion carried.
RESOLUTION 200042
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING
REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN
RESIDENTIAL RENTAL LICENSE HELD BY SUSAN. LOEWENTHAL (HEREINAFTER "LICENSE
HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT
1407-1409 CIRCLE TERRACE BOULEVARD NE, COLUMBIA HEIGHTS, MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN
NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION
CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 27, 1999 OF A PUBLIC
HEARING TO BE HELD ON NOVEMBER 8, 1999.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND
REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on August 24, 1998, the Columbia Heights City Council voted to revoke the license held by Susan
Loewenthal for failure to correct Housing Maintenance Code violations. See Resolution 98-76.
2. That on October 9, 1998, Assistant ChiefAlexon conducted a license reinstatement inspection and noted
that seven violations remained uncorrected. A letter was written and sent to the special conservator and to Mr.
Claude Loewenthal (Owner's son) detailing the violations that need to be corrected and the time table for
correction. Three exterior items were given extension until June 1, 1999 to be corrected.
3. That on January 27, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted
City Council Agenda
May 8, 2000
Page 7
that two of the violations that were not granted extensions remained uncorrected. It was decided by the inspection
office that these two exterior violations would be granted extensions due to the time of the year and that they
would be rechecked when the four other violations were to be reinspeeled on June 1, 1999.
4. That on June 2, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that six violations
still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of
the property at the address listed on the Rental Housing License Application.
5. That on July 8, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that the six
violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the
owner of the property at the address listed on-the Rental Housing License Application.
6. That on August 10, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that the six
violations still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to
the owner of the property at the address listed on the Rental Housing License Application.
7. That on September 3, 1999, Gary German and Rich Hinriehs, inspectors for the City of Columbia Heights,
noted that the six violations remained uncorrected. Inspector German took photographs of the remaining
violations.
8. That on September 3, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that one
exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by certified
mail to the owner of the property at the address listed on the Rental Housing License Application.
9. That on September 28, 1999, the Columbia Heights City Council held a public hearing and a Rental.
Housing License revocation hearing at the regularly scheduled City Council meeting that evening. The action the
City Council took on the revocation of the rental housing license of the aforementioned property was to table any
action until the October 25, 1999 regular City Council meeting. This action would give the Owner's son time to
get some of the violations corrected.
10. That on October 25, 1999, the Columbia Heights City Council held a public hearing and a Rental Housing
License revocation heating at the regularly scheduled City Council meeting that evening. The action the City
Council took on the revocation of the rental housing license of the aforementioned property was to table any!
action until the November 8, 1999 regular City Council meeting. This action would give the Owner's son tii,ne to
get some of the violations corrected.
11. That on November 8, 1999, the Columbia Heights City Council held a public hearing and
a Rental Housing License revocation hearing at the regularly scheduled City Council meeting that evening. Z.:ive
violations remained at the property and it was explained to the City Council that the property manager would not
be able to complete the repair due to the weather/season. The action the City Council took on the revocation of
the rental housing license of the aforementioned property was to table any action until the first City Council ~
meeting in May of 2000. This action would give the Owner's son time to get some of the violations correct6d.
12. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE CODE
City Council Agenda
May 8, 2000
Page 8
13. That all parties, including the License Holder and any occupants or tenants, have been given the
appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1 ) and
5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 1407-1409 Circle Terrace Bvld NE is in violation of the provisions of the
Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other
hearings relevant to the revocation or suspension of~_the license held by License Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or
tenant, as the case may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number
F3330 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered
by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this
Order revoking the license as held by License Holder.
Passed the 8th day of May, 2000
Motion by: Hunter
Second by: Szurek
Roll Call: All ayes
City of Columbia Heights
Gary L. Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
Bid Considerations
1. Replacement of Unit #24 GMC Dump Track, Plow and Sander
Kevin Hanson, Public Works Director, addressed the necessary replacements of a dump truck; which is over 15
years old, and the pot hole patcher, which is 13years old. The new equipment will be purchased off the state bid
City Council Agenda
May 8, 2000
Page 9
list and will be under the estimated cost. The chassis of the potholer will be reused, and the old equipment will be
advertised LMC Bulletin to other communities for sale. If they are not sold, items will be placed on the Hennepin
County auction this fall. Hansen explained that a pot hole patcher keeps asphalt hot and is used routinely
throughout the year by the street department. Jolly observed that street restoration is working and they are
beginning to look better.
MOTION by Jolly, second by Hunter, to purchase from the State of Minnesota
Cooperative Purchasing Contract one (1)L8500 Sterling (Ford), single axle chassis flora
Boyer Trucks of Rogen, Minnesota, in the amount of $54,883.00 plus sales tax. Snow
plow track equipment, dump box, from plow, wing plow, underbody plow and sander
from J-Craft Inc. of Kimball,. Minnesota, in the amount of $41,243.00 plus sales tax and
delivery. The total amount of the purchase is $96,126.00 plus sales tax and delivery will
be made with funds from Capital Equipment Fund 431-32121-5150. Truck #24 and plow
truck equipment will be disposed of at the Hennepin County Auction. Hoe~ offered a
friendly amendment: The truck is to be disposed of through the LCM publication or at the
Hennepin County Auction. All ayes. Motion carried.
2. Replacement of Unit #35& Thermolay Chassis Mounted Pothole Patcher
MOTION by Jolly, second by Hunter to purchase from the State of Minnesota
Cooperative Purchasing Contract: (1) new chassis mounted HD Industries Model
TCM415-160 Patch Box, from Ruffridge-Johnson Equipment Co., Inc. of Minneapolis,
Minnesota in the amount of $37,129.00 plus sales tax and delivery, with funds from
Capital Equipment Fund 431-43121-5180. The track is to be disposed of through the LCM
publication or at the Hennepin County Auction. All ayes. Motion carried.
C. Other Business
1. Approve Variance at 819 49m Avenue NE, Case #2000-0511
Ken Anderson, Community Development Director, described the variance request for a three foot height variance
and 824 square foot variance request. The current ordinance limits garages to 1,000 square feet, and this request
would be 824 square feet over that limit. The ordinance requires a hardship for a variance to be allowed. He
read the requirements for a hardship. It is Staffs opinion that the height variance is agreeable, but the square
footage variance be denied. The owner wants this approval to add room allowing boat storage and furniture
refinishing area. Peterson indicated the Planning and Zoning Commission recommended approval of the
request, as it is in the spirit and intent of the zoning ordinance. Anderson stated this is in a R-1 district which only
allows one garage. This property already has two structures, but the existing garage is grandfathered in.
Szurek stated the owner spoke with neighbors and they have no problem with this addition, and is not visible from
an alley. The Planning and Zoning Commission stated they wouM rather allow the variance than have items
stored outside, and recommended approval three votes aye to one vote nay.
Hunter asked if neighbors put this in writing. Richard Kinnan, 819 49tn Avenue, produced the signatures of
adjoining property owners. He answered that there would be a drive through to the addition. He was asked to
give a copy to the secretary. Szurek stated this yard is 80' x 146', which is a larger lot, and would not loose water
absorption because the structure. Hunter commented on the elevation difference. Kinnan indicated he is not
making the entire structure two stories, but due to the topography of this lot, the structure is being built to
minimize hauling in massive quantities of fill.
City Council Agenda
May 8, 2000
Page 10
Hoefi stated the opinion of neighbors is helpful, but policy shouM not be set on this, and typically an addition to a
non-confirming building is not allowed. Jolly concurred with the City Attorney and with staff He is fearful of
setting a precedent. Anderson pointed out a similar variance near Silver Lake that was approved. He stated a
hard surface driveway would not be required as the original garage already has one.
Peterson stated this ordinance was initially put in place for aesthetics sake, and this wouM not be an issue on this
site. Hunter does not have a problem with approval Fehst referred to a previous situation which restricted the
building to 1000 square feet, and under these provisions this person may have been allowed to come in and
request a variance. Fehst suggested City Council may want to consider changing the ordinance, and checking
the policies of other cities..Anderson stated this is .very typical language and is similar to other communities.
Jolly commended this resident for his concern on how his property is being kept, but wanted to stand by the
ordinance we have.
Kinnan indicated he would enter the top part of the addition through the existing garage, and would reside the
entire unit as one structure. Kinnan stated that the additional space is two levels because of the topography, so
technically the area is 824 square feet, but the base that will be covering the lot is actually only one-half this size.
Peterson agreed and felt this was a 392 square foot variance.
Hoefi stated it is not good policy to change an ordinance for a variance, the best approach is to change the
ordinance first. Hunter asked that this be discussed at a work session. Fehst indicated any change in the
ordinance would take until the end of the summer, and did not want to hold up Mr. Kinnan 's project. Anderson
stated the ordinance was revised in 1996 to limited the size of accessory structures. Peterson stated that
Columbia Heights has unique situations, and an ordinance cannot be written for every unique situation. Mel
Collova, BuiMing Official, stated the 1,000 square feet restriction comes from the building code. A structure can
be 3, 000 square feet but then must be divided into three rooms with fire walls.
Peterson stated he is in favor of allowing Mr. Kinnan ~ variance request, and discussing possible changes at a
work session. Szurek stated this is a bigger lot and this addition should not create a problem for water run off
She felt we should look at, and address, the larger lots differently.
MOTION by Szurek, second by Wyckoff, to approve the three foot height variance and
the 392 square foot variance at 819 49m Avenue NE because topography of the property
creates a hardship and the proposal is consistent with the spirit and intent of the Columbia
Heights Zoning Ordinance. Roll call vote: Szurek - yes, Jolly - no, Hunter - yes, Wyckoff
- yes, Peterson - yes. (4 Yes, 1 No) Motion carded.
Resolution to adopt final plans for TH 47 Sound Wall Plan Revisions
Hansen showed drawings and explained the background of MN/DOT's sound wall proposal for the west side of
University Avenue, from 44th Avenue to the 1694 interchange. He described recent changes to the plan which
would place the wall about five or six feet off the back of the curb, or eight feet closer to the road way. MNDOT
held a public meeting on April 18th, 2000. Hansen contacted seven property owners in this area, and only one
was not in favor of the sound wall. MNDOT wouM maintain and remove snow on the University side, and
residents or the Public Works Department will occasionally cut the grass on the alley side. Jolly suggested State
Aid to assist in these maintenance charges.
City Council Agenda
May 8, 2000
Page 11
Karsten McCarthy, 4315 3'~ Street, questioned what will happen if MNDOT decides to modid52 the turn lanes and
this wall is in the way. Hansen stated this would be MNDOT's responsibility.
MOTION by Wyckoff, second by Szurek, to waive the reading of the Resolution, there
being ample copies available to the public. All ayes. Motion carried.
MOTION by Wyckoff, second by Szurek, to adopt Resolution #2000-05 approving the
final plans for the installation of a sound wall on the west side of TH 47, University
Avenue, from 45th to 44th Avenues. All ayes. Motion carried.
RESOLUTION NO. 2000-05
APPROVING PLANS PREPARED BY THE MINNESOTA DEPARTMENT
OF TRANSPORTATION FOR THE INSTALLATION OF
SOUND WALL ON THE WEST SIDE OF TH 47
UNIVERSITY AVENUE, FROM 45TM TO 44TM AVENUES
WHEREAS, the Minnesota Department of Transportation has prepared construction plans for the installation of
noise walls along the west side of T.H. 47 from 44th Avenue to 45m Avenue in Columbia Heights, and;
WHEREAS, the Minnesota Department of Transportation is scheduled to let the project in late June of 2000,
and;
WHEREAS, the Minnesota Department of Transportation will provide construction contract administration for
the 2000 construction season, and
WHEREAS, the Commissioner of Transportation requires a resolution from local municipalities approving the
project plans.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that the City
of Columbia Heights approves the construction plans prepared by Mn/DOT bearing the general title State Project
SP 0205-75.
Dated this 8th day of May, 2000.
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All ayes
CITY OF COLUMBIA HEIGHTS
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
2. Approve Appointment of Business Representative to Joint Community Task Force
Jolly suggested Gerry Herringer be appointed as Business Representative to the Joint Community Task Force,
City Council Agenda
May 8, 2000
Page 12
and Szurek agreed. Wyckoff suggested Dave Holmyen. Peterson supported Herringer, and felt his level of
expertise would be valuable to this Task Force. Wyckoff felt that Holmyen has a vested interest in our
community.
Szurek agreed, and would like to see Mr. Holmyen involved in other tasks, especially concerning the downtown
area.
MOTION by Jolly, second by Szurek, to appoint Gerry Herringer, as the Business
Community Representative for Columbia Heights on the Joint Community Task Force.
All ayes. Motion carried.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager: ·:
Fehst stated he received a call from the Focus newspaper regarding the City Council ~ request to place an ad
welcoming them back into the community. They do not feel comfortable charging the city for this ad, and
suggested this just be submitted as a Letter to the Editor.
Fehst stated there will be an open house from 6:30 - 7:00p. m., and a special Planning and Zoning Commission
meeting beginning at 7:00 p.m., on Tuesday, May 9th, to review the Comprehensive Plan. The correct time of the
Sister City committee meeting is 9:30 a.m., on Tuesday, May 9t~, and will not conflict with this meeting.
Fehst referred to the Heights Happening which was just delivered, and noted the portion on recycling and refuse.
He stated that we have one of the best services in the metro area, and that BFI will virtually pick up anything. He
told residents to contact BFI with any questions, or to arrange the pick up appliances, furniture, TVS, carpet,
lawnmowers, or yard waste. He stated there are three levels of service available, and if residents have full service
BFI will pick up everything. He encouraged residents to use this service.
Fehst congratulated Carole Blowers, on being elected the President of Municipals, which is a tremendous
operation and does wonders to build a network among communities. He also congratulated Chief Johnson on
being elected to the Minnesota Police Chiefi Association Board of Directors.
Fehst stated Shirley Barnes, Crest View Corporation, received the Exemplary Employers Award from Anoka
County. Crest View Corporation is contracted to manage Parkview Villa.
Fehst stated the City has Community Fix Up funding available. This proyam is being processed by the Center for
Energy and Environment, and allows residents the opportunity to remodel cape cod or rambler homes with loans
between 2% and 6%.
B. Report of the City Attorney
GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) Meeting of the April 20, 2000, Telecommunications Commission
2) Meeting of the April 26, 2000, Park and Recreation Commission
3) Meeting of the May 2, 2000, Planning and Zoning Commission
4) Meeting of the May 1, 2000, Traffic Commission
10. CITIZENS FORUM
City Council Agenda
May 8, 2000
Page 13
(At this time, citizens have an oppommity to discuss with the Council items not on the regular agenda.
The citizen is requested to limit their comments to five minutes. Please note, the public may address the
Council regarding specific agenda items at the time the item is being discussed.)
Wyckoff introduced Mrs. Bedi, of Sahibs, and told her their license request was passed.
Two students from Mr. Guluskas class introduced themselves.
11. ADJOURNMENT
MOTION by WyCk0ff, .second by Szm'ek to adjourn the meeting: at 8:55 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: May 22, 2000
AGENDA SECTION: Consent
NO: q -A -2
ITEM:
NO:
Establishing Work Session
meeting dates for June, 2000
ORIGINATING DEPARTMENT:
CITY MANAGER 'S
BY: W. Fehst
DATE: May 17, 2000
CITY MANAGER'S
APPROVAL
Work Sessions dates:
It is recommended that Work Sessions for June 2000, be scheduled for:
1. Monday, June 5, 2000 at 7:00 p.m.
2. Monday, June 19, 2000 at 7:00 p.m..
RECOMMENDED MOTION:
Move to establish Work Session meeting dates for Monday, June 5, 2000 at 7:00 p.m., and Monday,
June 19, 2000, at 7:00 p.m.
COUNCIL ACTION:
h: \2000-5-22worksessiondates
C1TY COUNCIL LETTER
Meeting of: May 22, 2000
AGENDA SECTION: Con sen t
q' A-3
ITEM: Landing of Air National Guard Helicopter at Huset
Park for Safety Camp,.
NO:
ORIGINATING DEPT.:
Recreation
BY:Cindi Willpreeht ~
Youth Enrichment Coordinator
DATE: May 22, 2000
CITY MANAGER
APPROVAL
BACKGROUND:
The Columbia Heights Recreation Department will be offering a Safety Camp on August 16, 2000. The Air National Guard has been
requested to conduct a drug demand reduction operation Safety Camp which will include the landing/take-off of a Military Helicopter
at Huset Park.
To ensure the safety of the participants, Anoka County Dispatch will be informed, a perimeter wffi be created and secured by the
Columbia Heights Police Department, the Fire Department will provide support in case of an emergency, and Public Works will ensure
that the field is prepared for the landing of the Air National Guard Helicopter.
RECOMMENDED MOTION:
Move to approve the landing/take-off of an Air National Guard Military Helicopter during Safety Camp on August 16, 2000 between
2:00 p.m. and 3:00 p.m. at Huset Park.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: May 22, 2000
sv, c'noN: coNs ,rr Aos A L/ _A
NO:
ITEM: AWARD BID ON REFINISHING WOOD FLOOR
IN MURZYNHALL
NO:
ORIGINATING DEPT.
Recreation
CITY MANAGER
APPROVAL
BACKGROUND:
The Recreation Deparunent is requesting authorization to award the bid on refinishing the wood floor in Murzyn Hall to Anderson
Ladd of 450 Industrial Blvd., Minneapolis, MN, for the total mount of $2,183.00. It should be noted that $4,000 was budgeted for this
item in 101451294000. Staff received three bids for applying two coats of finish. The three bids were as follows:
1) Ideal Hardwood Floors - $2,977.20
2) Neboh's Hardwood Floors - $2,462.25
3) Anderson Ladd - $2,183.00
RECOMMENDED MOTION:
Move to authorize Mayor and City Manager to enter into an agreement with Anderson Ladd of 450 Industrial Blvd., Minneapolis, MN,
and to award the bid for refinishing the wood floor in Murzyn Hall for the total amount of $2,183.00, with funds being appropriated
from the Murzyn Hall budget.
COUNCIL ACTION:
CC-Woodfloorbid
AGENDA SECTION: Consent
NO.
ITEM: Participation in Metropolitan Council Taxi
NO. And Passenger Services Task Force
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT
POLICE ~
BY: M~;?;,s2~dohns
DATE:
Meeting of May 22, 2000
CITY MANAGER
APPROVAL:
BACKGROUND
The Metropolitan Council recently notified us of a task force that they have formed on taxi and passenger
services. As a community that currently licenses this function they asked if we would like to join the task
force. The purpose of the task force will be to develop and advance recommendations for a cooperative
and uniform framework of standards, codes, processes, and reciprocal agreements that will enhance the
effectiveness of the taxicab and small vehicle passenger services in the Twin Cities metropolitan area.
ANALYSIS/CONCLUSION
We have already forwarded our current procedures in licensing taxis to the task force. Since this is a very
time consuming process that staff feels would be better served if done on a metre wide basis, we feel it
would be to our benefit to join this task force to develop a metre wide process that would be less time
demanding from our staff.
RECOMMENDED MOTION: Move to adopt the attached Memorandum of Understanding to
participate in a task force for the purpose of improving, coordinating, and standardizing the regulation
of taxicab and small vehicle passenger service in the metropolitan area.
TMJ:mld
00-128
Attachment
COUNCIL ACTION:
Attachment 2
MEMORANDUM OF UNDERSTANDING
MINNEAPOLIS - ST. PAUL METROPOLITAN REGION
TAXICAB AND PASSENGER SERVICES TASK FORCE
We the undersigned do agree in this Memorandum of Understanding to participate in a task force for the
purpose of improving, coordinating, and standardizing the regulation of taxicab and small vehicle
passenger service in the member's jurisdictions. The goals ofthe group will include the reduction or
elimination of duplication in regulations, increasing the safety and efficiency of the taxicab and small
vehicle passenger carrim, and improving the quality of taxicab service for guests and regular users in the
Minneapolis - St. Paul Metropolitan Region. Towards this end, the members of the task force shall
develop and advance recommendations for a cooperative and uniform flamework of standards, codes,
processes and reciprocal agreements that, when adapted by the participating jurisclictions, in whole or in
part, will in fact enhance the effectiveness of the industry and the relationship of the industry with the
jurisdictions involved in its regulation.
The members of the task force will include one person appointed to represent each jurisdiction which is a
signatory to the memorandum to a Policy Committee and a Technical Committee. The Policy committee
will be responsible for adopting a flare,work and timetable for development of recommendations and for
review and advancement of recommendations from the Task Force to the participating j~ctions. The
Technical Committee will complete the work of developing proposals and recommendations for
consideration of the Policy Committee. The Metropolitan Council agrees to facilitate and assist the
discussion and work of the task force. The members of the committee of the task force shall provide
channels and opportunities for affected providers, industry representatives, and customers to comment on
proposed changes before recommendation are advanced to each jurisdiction. The group may also remain
open to future membership by other interested jurisdictions actively involved in taxicab regulation, for the
purpose of sharing information and recommendations.
Work of the task force will in pan focus on, but not limited to, the following issues:
· A uniform public safety framework for taxicab and small vehicle passenger carrier services
· Driver licensing and training
· Taxicab vehicle standards and inspection
· Standardi_-~d insurance requirements
· A uniform process for determining taxicab fares
· Techniques to assure a sufficient number of taxis are available from throughout the region for major
events and foreseen emergencies
City of Minneapolis
By:
Its:
Date:
City of Bloomington
Its:
Date:
City of St. Paul
Its:
Date:
City of St, Louis Park
By:
Its:
Date:
Metropolitan Airpore Commission
By:
Its:
Date:
City of
Its
Metropolitan Council
By: ~'
Its:
Date:
City of
By:
Its
Date:
CITY COUNCIL LETTER
AGENDA SECTION: Consent
~O. ~-A-
ITEM: Authorization to Attend Out Of Town
NO. Conference
BACKGROUND
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M Johns~
DATE: May 3, 20~0
Meetinl~ of May 22, 2000
CITY MANAGER
APPROVAL:
BY:
DATE:
Annually there is a National Law Enforcement Explorer Conference sponsored by the Boy Scouts of America.
The Columbia Heights Police Explorers have attended the national conference in Boston in 1988, in Boulder,
Colorado in 1990, in Columbia, South Carolina in 1992, in Bloomington, Indiana in 1994, and in Washington,
D.C. in 1998. The year 2000 event will be held in Atlanta, Georgia at Georgia Tech University. The dates of this
year's events are July 24-29, 2000. This event is the highlight of the Explorer year. All of the training the
Explorers have completed during the year will assist them in the national competitions that take place at this
event.
ANALYSIS/CONCLUSION
The breakdown of the costs of this event is as follows:
Registration fees: Four Explorers and two advisors @ $325;
Airfare: Four Explorers and two advisors @ $189
food and lodging $1,950
$1,134
Total $3,084
I am proposing that we use $2,000 from our training budget to assist in covering this expense. We have $1,379
in our donation account, giving us a total at this time of $3,379, which should be more than adequate to cover the
costs.
At this time we would like permission to proceed and reserve the six spots at the conference at a cost of $1,950.
They are already one-quarter full, and if for some unknown reason we are unable to secure the rest of the funds,
we can get back all but $300 of the registration fee.
RECOMMENDED MOTION: Move to approve the attendance of Officer Joe Sturdevant and a yet to be named
second person as advisors to the Columbia Heights Police Explorers to attend the National Explorer Conference
along with four Police Explorers July 24-29, 2000, in Atlanta, Georgia, with costs to be covered partially out of
the 2000 Police Department budget and partially by donations received.
TMJ:mld
00-126
COUNCIL ACTION:
ANN O UN C I N G
2000
NATIONAL~' LAW F~aFORCEMENT
EXPLOP~R CONFEI~ENCE
ATLANTA, GEORGIA
AT
GEORGIA TECH UNIVERSITY
An opportunity to plan a ,tour to the .................
Olympic Park
CNN Studlos
Stone Mountain Park
World of Coca Cola
Atlanta Cydorama
Atlanta History Center
Kennesaw Mountain Battlefield
The Varsity
Margaret Mitchell House
Chattahooc~ee River Fun
Atlanta Braves
Lake Lanier Islands
Check wit,~ your local Learnin~ for. Life oiru~ Lq luly fOr registration
materials or www.learnin~,-~fOr-lif~.o.r~. (~ to .L~w Fnforcement
luly 24 - 29
(Over)
1'
BACKGROUND
DATES
LOCATION
PROGRAM
Fact Sheet
2000 National Law Enforcement
Explorer Conference
The 2000 National Law Enforcement Expiomr Conference will host more than
four thousand participants for the twelfth biennial National Law Enforcement
Explorer Conference. This highly successful event began in 1979 at Michigan
State University with nearly a thouend participants. One of the masons for the
success of the conference has been the Aclvisofs active support and
pafficipation.
The 2000 National Law Enforcement Explorer Conference will be held,
Monday, July 24 to Saturday, July
Atlanta, Georgia at Georgia Tech University. All newly redecorated, air-
conditionecl, and Olympic facilities, including pools.
(www.conference.gatech.edu)
The program is several days of exciting cornpetitions and events:
Team competitions. Arrest and Search Technique, Bomb Threat Response,
Crime Prevention, Crime Scene Search, Domestic Crisis Intervention,
Shoot/Don~ Shoot, Hostage Negotiation, Burglary in Progress, Traffic Accident
Investigation, Traffic Stop, White Collar Crime, Emergency Fmld First Aid.
Individusl events. Police Physical Performance Testing, Air Pistol
Competition, Pistol Competition (.38 caliber), Sampte Written Examination, Ddll
Competition, BeamHit, Bike Policing, Emergency Vehicle Operations Course
~rnirmrm. Bomb Investigations, Cybercrirnes, Effective Communications,
Executive Protection, Explorer Leadership Development, Narcotics Trafficking
end Interdiction, Protect Yrmrmelf Salf-Dksferrse Techniques, Psychological
Profiling, Technology Used in Surveillance, and Y~I Violence.
F. xhibits end Exploq U~A. Features displays that promote Exploring and
successful post program.
/-
View the conference guidebook: www,learninS-for-ljfe;org.
(Co to law Cnfm e-~ent F, xpled~)
The Post ReservatiotVSecurity Deposit form is available on the website. Complete the form and
forward to the national Office. Upon our receipt you will receive your conference packet.
(over)
CITY COUNCIL LETTER
AGENDA SECTION: Consent
~o. ~- A-~ '
ITEM: McKnight Foundation Grant for $16,000
NO.
ORIGINATING DEPARTMENT
POLICE ~
BY:Thomas M. Johnso
DATE: May 3, 2000
BACKGROUND
Meeting of May 22, 2000
CITY MANAGER
APPROVAL:
Early in 2000 the Police Department applied for a grant from the McKnight Foundation. This grant is
to be used for developing a curriculum for teaching the seven core values of the Values First program.
The curriculum will be taught to youths who have been involved in the juvenile court system in Anoka
County. The courses will be taught by local clergy, business owners, and police officers. This is to be
a cooperative effort between the Columbia Heights School District, the Columbia Heights Police
Department, the local churches and pastors, local business, and the Values First program. Sergeant John
Rogers of our Department wrote the grant, and on April 13, 2000, they notified us that we were a
successful recipient of this grant. The grant is for $16,000. We have received the check and deposited
it into the General Fund at this time.
ANALYSIS/CONCLUSION
I have met with Roxane Smith, Assistant Finance Director, to discuss how we should go about spending
and accounting these funds. Roxane's suggestion is that we have the Council include the funds in our
2000 Police Department budget under the proper fund lines and that the expenditures of this program then
be paid out of the Police Department budget. The dollar amounts and the funds to be increased are as
follows: Fund 101-42100
Supplies, Line 2170
Other Services and Charges, Line 3050
$6,130
$9,870
RECOMMENDED MOTION: Increase appropriations by $16,000, the total amount of money received
from the McKnight Foundation as a grant for the "Accountability Through Family Values" program,
from the General Fund to the Police Department 2000 budget. This would be done to cover the cost of
nmning the Accountability Through Family Values program.
TMJ:mld
00-127
COUNCIL ACTION:
THE McKNIGHT FOUNDATION
April 13, 2000
Grant No. 00-008
Honorable Gary Peterson
Mayor
City of Columbia Heights
590--40m Avenue NW
Columbia Heights, MN 55421
6o0 TCF Tower
x2x South Eighth Street
Minneapolis,
Minnesota 55402
612-333-4220
612-332-3833 fax
infoC~ncl~ight.org
RECEIVED
APR 17 Z0OO
. LLiM tA iGHTS
POLICE DEPART MENT
Dear Mayor Peterson:
Thank you for your request for funds to support Values First, a youth intervention program for
young offenders, through April 2001, as described in your request to us. I am pleased to
inform you that a grant of $16,000 has been approved for this purpose. A check for this
amount is enclosed. We would appreciate a prompt written acknowledgment that you have
received it.
We will need a report showing how the funds were spem by June 1, 2001. In your report,
please address the following. questions:
· What changes in the lives of children or families can be attributed to your work? Please
include specific results achieved and any data you have assembled from this work.
· What program or operational changes has your organization made as a result of what you
have learned from your work?
· Describe how your organization or program reinforces the Foundation's grauunaking
principles. (Please see Children, Families, and Communities: Guidelines for Gram
Applicants.)
Please also include a financial statement showing all income and expemes for the program and
explaining any major variances from the proposed budget. If you have questions, please call
Louis Hohlfeld.
We are pleased to support your important work. Best wishes for a challenging and successful
year.
S' rely,
Enclosure
11195
4/13/00 $16,000.00 $16,000.00
S16,000.00
$16,000.00
38734
Sixteen Thousand Dollars And 00 Cents
Cit3, of Columbia Heights
590 - 40th Avenue NW
Columbia Heights MN 55421
DATE ANIOUNT
4/! 3/00 $16,000.00
THE McKNIGHT FOUNDATION
AU~IZED IIQNATUNE
AGENDA SECTION: Consent
NO.
ITEM: Resolution to Obtain Grant for Access to
NO. Records from Police Cars
BACKGROUND:
CITY COUNCIL LETTER
ORIGINATING DEPARTMENT
POLICE
DATE:
Meetinll of May 22, 2000
CITY MANAGER
APPROVAL:
Through the Joint Law Enforcement Council and with the support of city councils and the County Board,
the police departments and the Sheriffs Office have created joint police records. Through this powerful
law enforcement tool, a department will be able to access information on a suspect relating to criminal
activity that occurred any place in the county. In addition, a site specific history is available on the
system. Thus, an officer is able to assess the dangerousness of a person or site and obtain information
that may assist in proving guilt.
ANALYSIS/CONCLUSION:
The Joint Law Enforcement Council has been pursuing technology and grant resources that would make
this information available in police cars. Currently this information is available only at the police station.
The Joint Law Enforcement has identified a grant which would provide 50 per cent funding for the
research and implementation of a system to transmit the information to the police cars. The Executive
Committee of the Joint Law Enforcement Council has authorized the application for the grant. The Joint
Law Enforcement Council is now asking each member to adopt a resolution of support for this process.
RECOMMENDED MOTION: Move to waive the reading of Resolution #2000-47 there being ample
copies available for the public.
RECOMMENDED MOTION: Move to adopt Resolution #2000-47 supporting the ongoing efforts of
the Anoka County Joint Law Enforcement Council to obtain grant money to improve access to
information from our records management system.
TMJ:mld
00-132
COUNCIL ACTION:
CITY OF COLUMBIA I-IEIGHTS
RESOLUTION #2000-47
WHEREAS, the Anoka County Joint Law Enforcement Council has been insmental in
the development of a shared police records system used by all law enforcement agencies in
Anoka County;
WHEREAS, the first phase of the pmject has allowed for the sharing of data between
police departments over a wide area network;
WIIEREAS, the police records system will be made far more effective if law
enforcement officers may access the records from theft police cars;
WHEREAS, the Anoka County Joint Law Enforcement Council is applying to the
National Telecommunications and Information System for a grant to provide access to police
records from police cars;
NOW, THEREFORE BE IT RESOLVED that the Columbia Heights City Council
supports the application of the Anoka County Joint Law Enforcement Council for a grant to
provide access to police records from squad cars.
Passed this day of ,2000.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT
~O:
ITEM: ADOPTING A PENALTY FOR NOT
HAVING A RADIO READ METER INSTALLED
NO:
ORIGINATING DEPT:
FINANCE
BY: WILLIAM
DATE: 05/12/00
Meeting of: May 22, 2000
CITY MANAGER
APPROVAL
On February 22, 1999, the City Council entered into a contract with U.S. Filter to install radio read water
meters in all single and two-unit residential properties. U.S. Filter began installation under this program in
June of 1999. We are now into May 2000 and U.S. Filter has installed 5,584 meters. There are still
approximately 200 properties that have not allowed us access to install the meters. Based on past experience,
U.S. Filter refers to these as the "hard core" individuals who for one reason or another refuse to allow the
meter to be installed. Based on past experience with other cities, such as Mounds View and Robbinsdale,
U.S. Filter is recommending that the City adopt a resolution establishing a penalty for properties that do not
have the radio read meters installed. Of the 200 properties that have not had the new meters installed, we
have had written or verbal comments from most of them as to their reasons for not going through with the
installation. The majority of reasons for not having the meters installed falls into the category of just being
defiant against the City of Columbia Heights. An example of this is a comment made to the extent of, the
City is not going to shove this down our throat. This, to me, was a sign of simply being opposed to City
policy and direction rather than being opposed to having a new meter installed. Others have commented that
when they came to the City for whatever, they did not get the proper help and response they expected so they
are not going to cooperate with the City at this time. In general, I have only heard what I would consider
to be one or two valid reasons for not having meters installed.
Subsequently, staff is recommending that we adopt a resolution establishing a penalty for not having the new
meters installed. It is our recommendation that as of July 1, 2000 and for all bills rendered thereafter, we
impose a $50 per quarter penalty, and that as of December 1, 2000, the penalty be increased to $100 per
quarter, and as of June 1, 2001 it be increased to $150 per quarter. In addition to this, under the contract
with U.S. Filter, once they have completed the major installation and have corrected all problems, they will
not be here to install the radio read meters of the "hard core" individuals who refuse to let them in. That
meter installation then becomes the responsibility of the City. Subsequently, we are recommending adding
on a flat fee of $50 for meter installation for all meters that are installed after July 1, 2000. Currently all
residents who have not had a meter installed have been sent a minimum of five notices and requests to have
the meter installed.
Staff will be available at the council meeting to review any concerns that the City Council may have with
this recommendation.
RECOMMENDED MOTION: Move to waive reading of Resolution 2000-46 there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2000-46 being a resolution adopting a penalty
for not having a radio read meter installed.
V~E:sms
0005121COUNCIL
COUNCIL ACTION:
RESOLUTION NO. 200046
ADOPTING A PENALTY FOR NOT HAVING A RADIO READ METER INSTALLED
WHEREAS, the City Council of the City of Columbia Heights has determined, that all single and two-unit
residential property in the City of Columbia Heights shall be serviced by a radio read meter; and
WHEREAS, on February 22, 1999 the City Council entered into a contract to have radio read meters installed;
and
WHEREAS, there still remains approximately 200 residential properties that have not had a radio meter
installed; and
WHEREAS, these residential properties have been sent a minimum of five requests to make an appointment to
have a radio read meter installed:
NOW, THEREFORE, BE IT HEREBY ESTABLISHED that all meters installed after July 1, 2000 will have
a fiat installation charge of $50, and the following penalties will be implemented for failure to have a radio read
meter installed.
I
$ 50.00 July l, 2000
$100.00 December 1, 2000
$150.00 June 1, 2001
The above penalties will be effective on all bills rendered after the effective date for properties that do not have
a radio read meter installed.
Passed this 22~d day of May, 2000
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: 5/22/00
AGENDA SECTION: CONSENT AGENDA
NO: ~ ~/~' X 0
ITEM: APPROVAL OF RESOLUTION AND AWARD OF
2000 MISCELLANEOUS CONCRETE REPAIRS -
PROJECT #2000-00
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
Background:
On February 28, 2000, City Council authorized sWAT to seek bids for the Miscellaneous Concrete Repair Program to replace/install
concrete throughout the City. Plans and specifications were advertised for bids in the Focus:on May 11, 2000 and Coustmction
Bulletin on May 5 and 12, 2000. Six contractors requested copies of the bidding documents. Six bids were received and
publically read aloud at the May 18, 2000 bid opening. A copy of the bid opening minutes is attached.
Analysis/Conclusions:
The low bid was submitted by Ti-Zack Concrete, Inc. of Le Center, Minnesota, in the mount of $38,600.70. The unit prices
are consistent with the Engineer's Estimate and bids submitted in previous years.
Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 2000-45 accepting bids and award the 2000 Miscellaneous
Concrete Repairs and Installations, Municipal Project #2000-00, to Ti-Zack Concrete Inc. of Le Center, Minnesota, based upon
their low, qualified, respous~le total bid in the amount of $38,600.70 with funds to be appropriated from Fund 401-50000-4000;
and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same.
Attachment:
Bid Opening Minutes
Resolution
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Thursday, May 18, 2000 at 9:00 a.m.
City Project No. 2000-00
2000 Miscellaneous Concrete Repairs and Installations
Pursuant to an advertisement for bids for City Project No. 2000-00, an administrative meeting
was held on May 18, 2000 at 900 a.m. for the purpose of bid opening. Bids were opened and
read aloud.
Attending the meeting were:
James Kauth, Scandy Concrete, Inc.
Kathy Young, Assistant City Engineer
Joanne Baker, Public Works Secretary
Bids were opened and read aloud as follows:
Ti-Zack Concrete Inc.
Ron Kassa Construction Inc.
Task Masters Construction
Scandy Concrete, Inc.
Nadeau Utility Inc.
Gunderson Brothers
$38,600.70
$41,358.30
$46,028.00
$46,251.65
$48,544.30
$60,759.40
Respectfully submitted,
jo~~B~r,W~
Public Works Secretary
RESOLUTION NO. 2000-45
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2000 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT No. 2000-00
TO TI-ZACK CONCRETE INC. OF LE CENTER, MINNESOTA
WHEREAS, pursuant to an advertisement for bids for City Project No. 2000-00,
Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated
according to law. The following bids were received complying with the advertisement:
Bidder Base Bid
Ti-Zack Concrete Inc.
Ron Kassa Construction Inc.
Task Masters Construction
Scandy Concrete, Inc.
Nadeau Utility Inc.
Gunderson Brothers
$38,600.70
$41,358.30
$46,028.00
$46,251.65
$48,544.30
$60,759.40
WHEREAS, it appears that Ti-Zack Concrete Inc., Rt. 2, Box 182, Le Center, Minnesota 56057
is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Ti-Zack Concrete, Inc. in the name of the City of Columbia Heights, for 2000
Miscellaneous Concrete Repairs and Installations, City Project No. 2000-00,
according to plans and specifications therefore approved by the Council.
,
The City Engineer is hereby authorized and directed to return, forthwith, to all bidden,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
,
City Project #2000-00 shall be funded with State Aid Maintenance Fund, General Fund,
Park Fund, Street Fund, Sewer and Water Fund.
Dated this 22nd day of May, 2000.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Gary Petenon, Mayor
Patdcia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: 5/22/00
AGENDA SECTION: CONSENT AGENDA
~O: %A- t ~
ITEM: AWARD OF BITUMINOUS SURFACE MILLING
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: .. ~~
DATE:
CITY MANAGER
Background:
On April 10, 2000, City Council authorized staff to proceed with the Seal Coat Project in Zone 4. As part of the street repairs
prior to seal coating, staff recommends edge milling and selected portions of the streets in Zone 4. The edge milling will remove
areas of previous patches and seal coats that are failing. Staff will patch these areas once the milling has been completed. An
informal bid process was initiated with proposal forms sent to three companies. Two quotes were received by the deadline of
11:00 am Thursday, May 18, 2000.
Analysis/Condnsions:
The quotes are shown below:
ComPany Amount
Midwest Asphalt $12,000
Valley Paving $16,000
The low quote was submitted by Midwest Asphalt Corp. of Hopkins~ Minnesota, in the mount of $12,000.00. These costs are
consistent with the costs included in the Engineer's Estimate.
Reeommended Motion: Move to award the project to Mill Bituminous Surface to Midwest Asphalt Corp. of Hopkins, Minnesota,
based upon their low, qualified, responsible quote in the amount of $12,000.00 to be appropriated from Fund 415-50001-5130;
and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
KH:jb
COUNCIL ACTION:
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of.' May 22, 2000
AGENDA SECTION: Consent
NO:
ITEM: Approval of attendance at the
NO: MN Municipal Clerks Institute
ORIGINATING DEPARTMENT:
CITY MANAGER' S
BY: Walt Fehst
DATE: Mayl 1, 2000
CITY MANAGER' S
5o
Patty Muscovitz, Deputy~.City Clerk is-requesting approval to attend the 2000 Minnesota Municipal
Clerks Institute five day conference from July 10 - 14, 2000, at the St. Paul Campus of the Earl Brown
Continuing Education Center.
This Institute is offered by the Municipal Clerks and Finance Officers Association and the University of
Minnesota as part of a three-year coame to become a Certified Municipal Clerk. The program also
provides oppommity for discussion and idea sharing among clerks and finance officen participating and
builds a network for future problem solving.
Sessions include: Program overview for year one class, Effective Interp.ersonal Communication and
Work Styles, Human Resources Issues and Approaches for Clerks, Fundamentals of Data Practices,
Revenue Sources and Budget Preparation, Elections/Customer Service/Indexing, Intergovernmental
Relations(Federal Trends and Local Government), Working Effectively with your Council,
Fundamentals of Mirmesota Government, Share (joint session), and Minute Taking/Meetings/
Parliamentary Procedure/what Councils can and cannot do.
RECOMMENDED MOTION: Move to authorize Patty Muscovitz, Deputy City Clerk, to
attend the Minnesota Municipal Clerks Institute from July 10 - 14, 2000, with all related expenses to
come-from 110-41110-3105.
COUNCIL ~CTION:
h:~clerkinst
Continuing Professional Education
University of Minnesota
352 Classroom Office Building
1994 Buford Avenue
St. Paul, MN 55108
This brochure is available in alternative formats;
please call 612-624-3720
MInnesota
Municipal Clerks
Institute
July 10-14, 2000
Pstty Muscovitz
City of Columbia Heights
590.40th Avenue N.E.
Columbia Heights, MN 55421
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' 'I
CITY COUNCIL LETTER
Meeting o~May22.2000
AGENDA SECTION:
NO:
ITEM:
NO:
CONSENT
q-A-13
Approval of Rental Housing License
Applications
ORIGINATING DEPARTMENT:
Fire
BY: Dana Alexon
DATE: May 18, 2000
CITY MANAGER
APPROVAL
BY:~/,,~/~
I)ATEL-q~Z/t~
Approval of the attached list of rental housing license applications, in that they have met the requirements of the
Housing Maintenance Code.
COUNCIL ACTION:
To: Walt Fehst, City Manager
From: Dana Alexon
Re: Rental Housing Licenses
Date: 05117/2000
Date of Council Approval:
Date Printed:
Date Sent:
The owners of the following rental properties have complied with the re-licensing and/or licensing requirements
of the City of Columbia Heights Housing Maintenance Code. I am requesting that they be placed on the next
council agenda for approval,
Columbia Heights Fire Dept
Occupany I.D. Property Owner Name Property Address Permit #
30106 Crest View Corporation 4458 Reservoir Blvd F4097
30114 City of Columbia Heights EDA 4607 Tyler Street F-4707
10019 Wilmer Adams 5001 Washington Street F4157
20058 Michael Ahmann 3875 Reservoir Blvd F4194
12065 Randee Arfmann 4535 Washington Street F4195
10075 Sally Backlin 4860 Monroe Street F4074
30026 Irving Bassin 3969 5th Street F4067
12053 Lowell Brown 3943 Tyler Street F4153
30002 Penelope Brown 3754 3rd Street F4120
12000 Andrew Danko 5037 Madison Street F4072
12003 Mark Dostaler 5103 6th Street F4048
12011 Rita Egan 607 38th Avenue F4084
20359 Avery Fenne 4645 Washington Street F4172
05/17/200 10:03 Page 1
Columbia Heights Fire Dept
Occupany I.D. Property Owner Name Property Address Permit #
20211 Donald Ferry 4536 7th Street F4t93
12066 Willam Franz 3830 3rd Street F4054
12009 Jeff Graba 3906 Van Buren Street F4186
12001 Timothy Grams 4656 6th Street F4086
20335 Bette Harlan 1301 Circle Terrace F4144D
30001 James Hoel 4255 Main Street F4t00
30028 Douglas Jones 5100 6th Street F4093
12002 Michelin Kelly 4724 6th Street F4187
20213 Larry Larson 4622 7th Street F4088
30068 Samuel Mikre 3855 Jackson Street F4051A
30136 Maynard Nielsen 4733 University Avenue F4085
12016 Jean Nixon 4700 Jefferson Street F4108
30156 Kenneth Pearson 4935 University Avenue F4096
10101 Delores Peterson 4226 7th Street F4091
20167 Jessie Rudensky 4534, Washington Street F4109A
20169 Jessie Rudensky 4518 Washington Street F4t09
12081 Laurence Schultz 4630 Washington Street F4t 22
12035 Gale Seever 5208 Washington Street F4134
05/17/200 10:03 Page 2
Columbia Heights Fire Dept
Occupany I.D.
Property Owner Name Property Address Permit #
30137 Dan Shattuck 4911 University Avenue F4'106
20123 Marvin Sowada 1000 50th Avenue F4098
12004 Kimberly Wegener 5250 Washington Street F41 77
10011 David Wiger 5045 4th Street F4089
12187 Anthony Wilczek 3935 Tyler Street F4155
Dana Alexon, Assistant Fire Chief
05/17/200 10:03 Page 3
CITY COUNCIL LETTER
Meeting of: May 22, 2000
AGENDA SECTION:
NO:
ITEM: License Agenda
NO:
ORIGINATING DEPT.:
License Department
BY: Kathryn Pepin
DATE: May 19, 2000
CITY MANAGER
APPROVAL
BACKGRO~a~D ANALYSIS
Attached is the business license agenda for the May 22, 2000 City Council meeting.
The applications for Contractors are new applicants and are recommended for approval.
The application for a license to operate a carnival for the Columbia Heights Jamboree
appears on this agenda as well as applications for three peddler licenses to sell
novelty items along the parade route June 23, 2000 and one to also sell novelty items
prior to the fireworks on June 24, 2000.
At the top of the license agenda you will notice a phrase stating "*Signed Waiver Form
Accompanied Application|,!,. This means that the data privacy form has been submitted
as required. If not submitted, certain information cannot be released to the public.
REC0%~8~ND~DMOTION:
Move to approve the items as listed on the business license agenda for May 22, 2000.
COUNCIL ACTION:
TO CITY COUNCIL May 22, 2000
*Signed Waiver Form Accompanied Application
2060 BUSINESS LICENSE AGEIIIDA
APPROVED BY
CONTRACTORS
ADDRESS
FEES
BUILDING OFFICIAL
*Airco Heating & Air
*Coty Construction
*Hutton and Rowe
*Jensen Brns. Roofing
*Metro General Services
Tschida Bros. Plumbing
.4020 Central Avenue N.E.
1001 - 6' Street So.
2126- 2"" Ave.
2908 Roosevelt St. N.E.
5790 Quam Avenue
1036 Front Ave.
50.00
50.00
50.00
50.00
50.00
50.00
CARNIVAL
POLICE DEPARTMENT
*Family Fun Shows
20590 St. Hwy. 83, Mankato
Huset Park for Jamboree
June 21-25, 2000
250.00
SOLICITORS/PEDDLERS
POLICE DEPARTMENT
*Gerald Johnson
1298 N.E. 52~ Ave.
Along parade route June 23
Huset Park prior to fireworks June 24
50.00
50.00
*Erik Robert Johnson
1298 N.E. 52"a Ave.
Along parade route June 23
50.O0
*Justin Ryan Truckenbrod
1300 N.E. 5:2"a Ave.
Along parade route June 23
50.0O
TREE SERVICES
PUBLIC WORKS DIRECTOR
*Jim's Tree Service
4356 Monroe St. N.E.
50.00
license.q
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85773 24.50
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85777 5.00
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85795 6,8:1.0.84
85796 :L 32.00
85797 146 ,, 00
85798 :1., 382 ,, 53
85799 24 ,, 00
85800 :1. :1. 0 ,. 50
85801 33 ,, 00
85802 85 ,, 80
85803 :1. 19 ,, 33
85804 62 ,, 00
85806 310 ,, 00
85807 47 ,, 82
85808 337 ,, 82
85809 8,573 ,, 08
85810 102,35
858:1. 1 378 ,, :1.2
85812 2,473,00
BRC F I I~!AI'-!C I AI_ SY<,~TIEM
05/18/2000 15
C he c k H i s to ry
5/22/00 COUNC :[ I.,.
C :1: TY OF' COI.~UI~B I A HI!': :[ G I-'1T S
GL5401-'~-"-V06.00 PAGE 2
B A N I< V E N D 0 F;,'
CHE:C;K NUMBIER AMOLJN'Y
BAN K [;HIEC K :1: I,IG ACCOUIfT'
DAVE: AND THE: SHE:RAT[)N,c.~
IE:DLLJIqD/DOI;Z I NDA
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I,ICF'ERS GROLJF' L. IF'I.E INS 59
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F'E:F~A
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I-" :1: ZZA HUT
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UN I 'T'IED WAY
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858 :L 3 250., 00
85814 327 ,. 70
85ELl 5 76.97
858 16 242.32
858.17 ::!. 50 ,, 95
858.1. 8 530 .. 56
85819 40.00
85820 32.00
85821 7., 7:1.
85823 .'1. , 128 ,, 60
85824 792 ,, 00
85825 8,624.29
85826 99 ,, 60
85827 2,025 ,, 00
85828 42 ,. 00
85829 78.57
85830 7,255 ,, 30
85831 83.52
85832 588 ,, 00
85833 1 O0 ,, 00
85834 25 ,, O0
85835 357.22
85836 268 ,. 28
85837 37.11
85839 350 ,, 00
85840 976 ,, 25
85841 3,553., 30
85842 I ~ 960. O0
85843 10,197 .. 79
85844 E~08.16
85845 306 ,, 00
85846 136,085.46
85847 6,562 .. 20
85E~48 23,318.99
85849 90 ,, 00
85850 85.00
85851 568 ,, 10
85852 42.25
85853 850 ,. 97
85854 609 ,, 00
85855 47 ,, 00
85857 :L , 223.90
85858 76 ,, 15
85859 144 ,, 75
85860 5.67
85861 462 ,, 00
BF;,'C F:'INAI'.IC.I~I... SYS'T'IEM CI'I"Y [31::' COI...I..JMBIA I"IEIGH'T'S
05/:L8/2000 15 GI...540R-"'V06,00 F'AC':iE] 3
Check F!:i. story
5/22/00 C',OUI~IC :1: I...
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BI!-::I:;:I~ :E C I< AND L I F'813N
B :1: TUM :E NOUS R[:]ADWAYS, :!: NC
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B[:][:] K WH[.1L. ESAL..L::F~:8 I NC
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F:' I T;,E:L. I T Y SE RV :1: C:E:S .1: I',lC,~
H_EX [:;[3MF'IENSAT :1: ON :, :t: NC
F:'LE:×]:BL..E: PIF:'E: T[:][:]L. CC],,
F'I...II-;,' SYS'I"F:.M
F:'[:]CUS NE:WSF:'APE:R,c.~
F:'I.~AIqZ I;:L:::F'I;,:[3 .'[I-![:
F:'F;,'IENDL..Y CFIIEVF;,'OL.E:T GE:O,
85862 214 .. 00
85863 10 ,, 38
85864 250 ,. 00
85865 975.93
85866 109.14
85867 598.00
8 5 8 6 8 16, O 19.5 O
8 5869 150 ,, 00
85870 :L '7 ,. 92
85871 :L, 964., 40
85872 i, 069.73
85873 11,664 ,. :L9
85874 79.30
85875 96 .. 8:1.
85876 I, 150., 78
85877 24.43
85878 2, :L94.38
85879 38 ,. 32
85880 545 ,, 75
85881 594 ,. 00
85882 419 ,, 57
85884 49.22
85885 2,933 ,. 50
85886 655.34
85887 :1.88.11
85888 I , 130.36
85889 342 ,, 00
85890 :L 58 ,, 06
8589:L 98., 06
85892 20 ,, 00
85893 10,315 .. 62
85894 45 .. 00
85895 150 .. 00
85896 18,869.83
85897 79., 17
85898 19.06
85899 276 .. 50
85900 I , 086.89
85901 56,236.76
85902 5,342.59
85903 :L 20 ,. 75
85904 287.30
85905 19., 00
85906 796.95
85907 33.32
85908 128., 4 :L
BRC FINANCIAL. SYSTL-',M CITY Of" C, OL..UMBIA 1'~I~.I('3HTS
05/18/2000 .1.5 GL. 540R-V06.00 PAGE 4
Chec:k I-.listc~ry
5/22/00 COUI,IC :1: I...
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M :I:D~AY
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85910 62 .. 78
859:1. 1 48., 29
85912 :1.70.74
859.13 1. 59 .. 76
85914 8 .., 379 .. :1. 0
85915 230 ,, 00
85916 2,5:1.8 ,, 75
859:L7 71. :[0
85918 234.50
85919 817.07
85920 :!. 16., 00
85921 8,468.30
85922 93.68
85923 29.95
85924 90.30
85925 160 ,, O0
85926 359,,29
85927 161., 21
85928 12,647 ,. 08
85929 89 ,, 00
85930 266 ,, 76
85931 125. O0
85932 55,293.05
85933 40., 00
85934 64., 38
85935 135 .. 00
85936 2,516 ,, 05
85937 I, 444., 72
85938 25 ,, 00
85939 21,385,15
85940 3:1.7 ,, 33
8594:1. 28.00
85942 56 .. 43
85943 4:1.. 67
85944 16,00
85945 54, :[ 84.00
85946 472.. :1.9
85947 63,90
85948 74,848 .. 00
85949 644.54
85950 66,919 .. 09
85951 27,64
85952 552 .. 00
85953 90,00
85954 2:1.. 97
85955 407 .. 00
BI:~[:; F :1: I"IAN[:; I AL 8YSTI~:M
05/18/2000 15
C; i",e c k I-.I :i. s '!ac~ ry
5/22/00 CC)UI',![:; :1:1..
C ]: TY C)F:' CC)I...LJMB :1: A I.il~E ]: GH'T',~
GI...540R.--'V06. O0 PAGE: 5
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[:;HE:CK NLJMBE:F'( AMOLJN'T'
BAI'.I I< CHIE:C I< :1: I"IG ACCC)LJI,I'T'
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WARN :I: I~IG I...:I:'T'E,S OF:' M:I:I~IN,. I
WASTE: MANAGI~ZMIL".NT -- I.:ZI_K I:;~
WEST WEI...D
85956 35 ,, 00
85957 260 ,, 00
85958 24.95
85959 290.67
85960 84.90
8596.1. :1. 57 .. 09
85962 763.74
85963 26.77
85964 598.00
85965 496 ,, 65
85966 59 ,, 2:1.
85967 64 ,, 92
85968 140.00
85969 125 ,, 00
85970 242.50
85971 2,123.47
85972 357.00
85973 442 ,, 84
85974 4,268.80
85975 58 ,, 00
85976 350.00
85977 70.30
85978 499 ,, 00
85979 1,846., 00
85980 6.55
85981 ]. 4 ,, 89
85982 54.53
85983 38.47
85984 178.62
85985 508 ,, 93
85986 50.00
85987 6:1.. 77
85988 788.00
85989 1. 8,262.83
85990 198,60
85991 300.00
85992 188.5:1.
85993 297.25
85994 8.00
85995 96.95
85996 63.90
85997 34 ,, 34
85998 43., 72
85999 :1. 75.00
86000 319.36
86001. 79 ,, 28
86002 98.24
BRC FINANCIAL. SYSTEM CITY OF COL. UMBIA HEIGHTS
05/18/2000 15 GL. 540R'-'-V06.00 PAGE: 6
BAN K VEiNDOR
BAN I< CI-~EC I< :1: NG ACCOLJIfF
Checl-.'. History
5/22/00 COUI~!C :1: I...
W :1: NE: COMF:'ANY/THI?i:
WOI:,'I_D CL..A,<~S WINE
ZE:P MANUFACTUR I NG COMF:'AN
Z :[ r_-:GI...EI;; ]: NC
CHI:'::Ct< NUMBE:R AMOUtfT'
86003 524,.71
86004 75.,00
86005 376.37
86006 2,423.09
753:,982.59 ***
CITY COUNCIL LETTER
Meeting of: ;5/22/00
AGENDA SECTION: OTHER ORDINANCES AND ORIGINATING DEPARTMENT: CITY MANAGER
RESOLUTIONS PUBLIC WORI~
ITEM: IHTENT TO BOND FOR ZONE 4 STREET BY: K. Young BY:
R1DIABILITATION PRO~,C'I~ DATE 5/22/00 D~TE:
Background:
On April 10, 2000, th~ City Cam~ order~ the street and utility improvem~a in Zo~ 4. Pism and specif~atiom ~ prepared
by stuff and sdvertised for bids. Bids were received by two ContracU~. The award of the project is being comklered at tonight's
meeting.
An~is/Condmiom:
In previous yeats, imer-fimd loans were made to the PIR to pay for the ~ Cm'renfly; cash available to fund the
construction is limited as the City has in exce~s of S2.$ million in internal loans. For this renson, ~=re is the potential for bonding
for the 2000 S~eet Rehabilitation Program.. Combining this with the fact that bonding rates are still fa/dy low, makes bonding a
very viable financing option.
To keep the pom~tial bonding alternative open, a t~solution declarin~ the intent to bond should be approved by the Council. This
was done for the Zone 3 construction. It should be noted that the ~solution does not commit the City to bonding or the dollar
amount stated, but keeps the option for bonding open in the future, up to the dollar, amount specifie&
Ree~mmended Motion: Move to waive the reading of the resolution, there being ample copies available to the public.
Reeommended Motion: Move to approve the declaration for the official intent of the City of Columbia Heights to Bond for
Zo~ 4 Street Reh,*bilitation Project.
Attaclunonts: Resolution
COUNCIL ACTION:
RESOLUTION NO.
DECLARING THE OFFICIAL INTENT OF THE CITY OF
COLUMBIA HEIGHTS TO REIM E CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, Internal Revenue Service has issued Tres. Reg. 1.140-2 providing that proceeds of
tax exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain
requirements are met; and,
WHEREAS, the City of Columbia Heights (the "City") expects to incur certain expenditures
which may be fmanced temporarily from sources other than bonds, and reimbursed fi'om the
proceeds of a bond;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CTrY OF
COLUMBIA HEIGHTS AS FOLLOWS:
The City reasonably intends to make expenditures for a project consisting of
Street Rehabilitation and Utility work identified as the Zone 4 Street
Rehabilitation Project, and reasonably intends to reimburse itself for such
expenditures from the proceeds of debt to be issued by the City in one or more
series in the maximum principal amount of $ 805,000.
This resolution is intended to constitute a declaration of official intent for
purposes of Tres. Reg. 1.150-2 and any successor law, regulation, or ruling.
Dated this 22nd day of May, 2000.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGI~S
By:
Gary Peterson, Mayor
Patricii~ Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of.' 5/22/00
AGENDA SECTION: BID CONSIDERATION
NO:
ITEM: RESOLUTION ACCEPTING BIDS AND
AWARDING CONTRACT FOR ZONE 4 STREET
REHABILITATION PROJECTS
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
Background:
On April 10, 2000, the City Council ordered the street and utility improvements in Zone 4. Plans and specifications were prepared
and advertised for bids in the Focus on April 27, 2000 and in the Construction Bulletin on April 21, April 28 and May 5, 2000.
Twenty-four contractors or suppliers requested copies of the bidding documents. Two bids were received and publically read
aloud at the May 17, 2000 bid opening. A copy of the complete bid tabulation and bid opening minutes are attached.
Analysis/Conclusions:
The low base bid was submitted by Hardrives, Inc. of Rogers, Minnesota, in the mount of 809,776.28. Alternate bids were
received for 1) Monroe Street storm sewer project from 49-1/2th to Sullivan Lake, 2) substituting HDPE for 12", 15", and 18"
RCP storm sewer pipe material, and 3) residential driveway construction on private property. The low bid was under the
engineer's estimate presented at the hearing by 10.4%. The Monroe Street project is partially funded with a DNR Flood
Mitigation Grant, which requires an executed agreement prior to the construction contract award. Therefore, the bidding
documents provided for an award date of July 24, 2000 for project 0007. At this time, staff is recommending accepting the HDPE
storm sewer, alternate No.2, for a revised base bid of $805,806.63, and alternate 3 for driveway construction at the unit prices bid.
Based upon the low bid from Hardrives, Inc., staff is recommending the foilowing funding sources:
Base Bid Alternate 1
Street Coustmction
Infrastructure Fund:
Capital Improvements Projects Fund: (Assessments)
UtiliW Construction
DNR Grant: (pending agreement)
Water Construction Fund:
Storm Sewer Fund:
Sanitary Sewer Fund:
$ 182,771 $ 20,241
$ 279,342 $ 19,050
$ 0 $ 173,545
$ 302,248
$ 24,730 $ 173,545
$ 16,715 $ 14,210
Recommended Motion: Move to waive the reading of the resolution, there being ample~ copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 200044 accepting bids and awarding the 2000 Street
Rehabilitation projects in Zone 4, Project No. 0002 to Hardrives Inc. of Rogers, Minnesota, in the amount of $809,806.63
based upon their low, qualified responsible bid and accepting Alternate 2 for HDPE storm sewer pipe for a deduct resulting in a
revised base bid of $805,806.63, and accepting Alternate 3 (unit price basis) for residential driveway consmiction; and,
fmrthermore to authorize the Mayor and City Manager to enter into an agreement for the same.
KH.'jb
Attachments: Resolution, Bid Opemg, Bid Tabulation
COUNCIL ACTION:
RESOLUTION NO. 2000-44
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR
2000 STREET REHABILITATION PROJECTS IN ZONE 4
CITY PROJECT No. 0002
TO HARDRIVES, INC. OF ROGERS, MINNESOTA
WHEREAS, pursuant to an advertisement for bids for City Project No. 0002 and 0007, Street
Rehabilitation Projects In Zone 4, bids were received, opened and tabulated according to law.
The following bids were received complying with the advertisement:
Bid Bond Base Bid Alternate 1 Alternate 2 Alternate 3 Addendum 1
Bidder 5% (adds #0007) (deduct) (add) (add)
Hardrives, Inc. Ok $809,776.28* $1,193,480.04' $805,806.63* $4,510.00
(Incl. base bid)
Midwest Asphalt
* denotes corrected bid
Ok $841,245.90' $1,250,994.15' $838,121.40' $2,729.50
(Incl. base bid)
$1,206,398.04'
$1,264,148.55'
WHEREAS, it appears that Hardrives, Inc. of Rogers, Minnesota, is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA:
The Mayor and Clerk arc hereby authorized and directed to enter into a contract with Hardrives Inc., 14475 Quizam Drive,
Rogers, Minnesota, in the name of the City of Columbia Heights, for 2000 Street Rehabilitation Projects in Zone 4, City
Project No. 0002, according to plans and specffications therefore approved by the Cormeft, accepting alternate bids No.'s 2
&3.
,
The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids
except the deposit of the successful bidder and the next lowest bidder shah be retained until the contract has been signed.
,
City Project ~0002 shall be funded with State Aid Maintenance Funds, General Funds (Infrastructure and Assessments), and
appropriate Ulility Funds.
Dated this 22nd day of May, 2000.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Gary Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Tuesday, May 17, 2000 at 11:30 a.m.
City Project No. 0002 and 0007
2000 Street Rehabilitation Projects in Zone 4
Pursuant to an advertisement for bids for City Project No. 0002 and 0007, an administrative
meeting was held on May 17, 2000 at 11:30 am. for the purpose of bid opening. Bids were
opened and read aloud.
Attending the meeting were:
Jim Thompson, Hardrives, Inc.
Neil McLeod, Midwest Asphalt Corp.
Kevin Hartsen, Public Works Direetor/City Engineer
Joanne Baker, Public Works Secretary
Bids were opened and read aloud as follows:
Bidder
Hardrives, Inc.
Bid Bond Base Bid Alternate 1
5%
X $812,504.08 $1,196,207.84
(Incl. base bid)
Midwest Asphalt X $841,346.25 $1,246,294.50
(Incl. base bid)
Alternate 2
$808,534.43
$1,243,170.00
Alternate 3
$4,510.00
$2,729.50
Addenduml
$1,209,125.84
$1,253,085.00
Respectfrilly submitte~l,
Public Works Secretary
BASE BID - PROJECT NUMBER 0002
I Traffic Control
2 Mobilization
3 Pavement marking removal
4 Remove concrete curb and gutter
5 Remove cortcrete alley/apron
6 Remove concrete driveNay/apron
7 Remove concrete walk
8 Remove bituminous pavement
9 Remove bituminous
10 Remove bituminous drivewaylpalh
11 Remove water main
12 Removet~ydmntlead
13 Remove gete vlve and box
14 Remove _lxej~.__erereductngvalve
15 Remove eewer pipe
16 Removecetchlaaln
17 Sawcutconcrete
18 Sawcutblluminous
19 MIIIbltuminouepevement
21 SalvegeMHorCScaaling
23 Salvegee
24 Temporary water service- Jackson
26 Temlxxerywaterseevtce-51st
2/12'DIPwaWmaln
26 10' DIP waW main
29 rDIPwatermein
30 6' DIP water maln or hyclrant leed
31 12' Gate valve and box
32 10' Gate valve and box
33 reeeveveendbox
34 6' Gate valve and box
33 10'Preeeurereducingv~Ne
37 Water main timings
39 l" Type K copper pipe
40 Reconnecteervice
41 1' Curb box
42 l'Cuffistop
44 4'PVCsanlteryeewerwye
45 4'PVCsenitaryeewerservlce
46 lr RCP - C, le8 III
47 12" RCP - C. les III
49 4rMHTylaBwifficasting
50 2'x3'CB Type X with casting
5145"CBTypeYwifficlsttng
53 12"DIPllntleyeewerCllssr~
54 rP.'Cenitarysewer
56 Grenuleboffow(CV)
51 Commonexcevetion
59 Aggregatebeee~.~5
61 BilumlrmusbindWooume
65 Patch bituminous driveweylpaffi
68 SawecVeeelecl Jelnt
67 Teclcoet
6e Concrelealley/alxon
70 Concrete etvewey/apron
11 Concmtewalk
72 Concrete step
73 RalnstellMlvagedtimberwall
74 RelmallMivegedfence
15 4'sotkllinepalnt-yelow
76 4'soillinepeint-white
77 Sodwimtc~ed
I,.;I I Y UI' f,.;ULUMUIA MI:IUM I ~
BID TABULATION - 2000 STREET REHABILITATION
CITY PROJECT NUtlER 0002 AND 0001
HardUrk~ Mk~vem AepheR
Un, QgaZ~Z Un~ Prk:e i Ure Pr~e ~
LS. 1.00 $0,700.00 $0,700.00 $12,500.00 $12,500.00
L.S. 1.00 140,000.00 r~),ooo.oo $20,000.00 $20,000.00
L.F. 5,000.00 $0.54 $2,700.00 $0.56 $2,800.00
LF. 3,428.00 13.30 $11,312.40 I4.50 $15,768.80
$,F. 330.00 $1.40 1462.00 $2.00 $560.00
S.F. 4,188.00 $1.19 14,983.72 14.10 $17,170.50
S.F, 324.00 Sl .40 1453.50 $2.00 $548.00
S.Y. 14,572.00 $1.50 $21,858.00 $1.45 $21,129,40
S.Y. 78.00 $5.50 1429.00 13.45 $269,10
S,Y. 350.00 13.35 $1,872,50 14.00 $1,400.00
LF. 3,175.00 13.78 $18,351.50 $5.00 $19,050.00
LF. 40.00 13.78 $231 ~0 $0.00 $240.00
Ea. 11.00 $86.35 $949.85 ~0.00 $990.00
L.F. 53.00 $12,30 $651.90 $t2.50 I878.40
LF. 833.00 14.75 13,956.75 14.00 13,332,00
LF. 3,836.00 $2.00 $/,672.00 13.00 $11,50&00
S.Y. 4,383.00 $2,50 $10,957.56 $1.30 13,6e7.90
Ea. 3.00 12g0.00 $070,00 $3(X).00 $000.00
Ea. 5.OO $86.35 $431.75 $115.00 $575.00
L.F. 10.00 $20.O0 $200.00 $00.00 $500.00
L.F. 40.00 $10.00 14(X).00 130.00 $1,200,00
L.S. 1.00 $2,045.OO $2,045.00 $2200.00 $2~X).00
L.S. 1.00 $2,545.00 I2,045.00 $2200.00 $2~00.00
L.S. 1.00 $2,045.00 $2,045.00 $22O0.00 $2,200.00
L.F. 450.00 $30.50 $13,860.00 132.00 $14,400.00
L.F. 10.00 130.30 1303.00 131.56 1315.00
L.F. 2,725.00 $23.45 $63,901.26 124.35 $66,353.75
LF. 107.00 $24.95 $2,668.68 $25.g0 $2,771.30
Ee. 2.00 $1,620.00 13240.00 $1,530.00 13,060.00
Ea. 1.00 $1,330.00 $1,330.00 $1,225.00 $1225.00
Ea. 12.00 $015.00 $11,700.00 $550.00 Sl 0,320.00
Ea. 1.00 $0,N0.00 $0,560.00 $0,600.00 $0,e00.00
Ea. 4.00 $1 ,eeo.oo $5,120.00 $1,156.00 $/,000.00
Ea. 23.00 $58.65 $1,353.56 $51.00 $1,403.00
L.F. 380,00 $13.35 13,206.50 $14.00 $5,460.00
Ea. 23.00 $153.00 14255.00 $165.00 14,485.00
Ee. 1.00 $53.50 $53.50 $55.65 $55.56
Ea. 1.00 1390.00 13g0.00 1410.00 1410.00
EB. 1.00 1310.00 1310.00 1320.00 1320.00
LF. 30.00 $22.50 $5/5,00 I23.53 $/05.00
LF. 393.00 I27.70 $10,886.10 128.15 $11,296.75
LF. 45.00 $23.65 $1,135.20 $24.56 $1,1/8.40
LF. 210.00 $12.00 $2,520,00 t12.45 $2,614.50
Ea. 1.00 $1,630.00 $1,630.00 $1,500.00 Sl ,500.00
Ea. 3.00 $1,350.00 14,050.00 Sl ~00.00 13,600.00
Ea. 1.00 $1,66&00 $1,866.00 $1,600.00 $1,600.00
Ee. 3.00 $1,080.00 13,240,00 $1,100.00 13,300.00
L.F. 25.00 137.65 1941.25 139.00 $gT&00
L.F. 32.00 126.00 $55&00 12/.00 $591.00
C.Y. 3,634.00 $11.00 $0g,914.00 $5.65 135,06&10
C.Y. 3,618.00 $14.00 I~0,652.50 $16.00
C.Y. 32e5.00 111.00 156245.00 $e.80 132,2el.00
Ton 104.00 I20.00 $2,080.00 $16.70 $1,736.50
Ton 6,561.00 $0.00 $5e,949.00 S11.10 $/3,931.10
Ton 2,501.00 137.00 Ig2,53/.50 133.45 $83,658.45
Ton 2,010.00 135.00 $/0,3~0.00 131.65 $64,018.50
S.Y. 505.00 $1&00 18,0g0.00 I33.45 $16,892.25
S.Y. 132.00 S10.00 $1,320.00 t49.50 16,534.00
S.Y. 16.00 $20.00 1320.00 I33.40 $534.40
S.Y, 349.0O $15.O0 I~235.00 124.56 $5,561.g5
L.F. 3,997.00 $1.23 14,916.31 $1.40 $5,585.50
C-el. 1265.00 $1.25 Sl,561.25 S1.70 $2,150.50
L.F. 4,611.00 $12.56 $5/,868.05 $15.20 $/0,087.20
S.Y. 498.00 $50.00 124,g00.00 146.15 123,281.50
8.F. 5,349.00 14.56 $25,942.56 14.93 $26,210.10
S.F. 782.00 13.15 12,932.50 13.90 13,048.50
S.F. 8.00 t~3.50 1428.00 $/3.00 $584.00
L.F. 10.00 $25.00 $250.00 $/0.00 $100.00
L.F. 40.00 $15.00 $600.00 129.00 $1,150.00
L.F. 1,300.00 $0.4-5 $585.00 10.50 $650.00
L.F. 2,600.00 $0.44 $1,144.00 $0.50 $1,300.00
S.Y. 2,Se0.00 13.93 I1J) ~Nt.so $5.10 tl3 ?59.oo
TOTAL BASE BID $809,776.,28 $841,245.90
ALTERNATE 1 - PROJECT NO. 0002 AND 0007
No. Item Unit
I TOTAL BASE BID
Add:
2 Mobilization L.S. 1.00
3 Clear anti grub Inch 44.00
4 Remove concrete curb and gutter LF. 2,005.00
5 Remove concrete driveway/apron $.F. 80,00
6 Removeooncretewidk S.F. 105.00
7 Remove cortcmte step S.F. 230.00
8 Remove bitumbxx~ pavement S.Y. 3,566.00
9 Remove bituminous driveway/path S.Y. 55.00
10 Remove water main L.F. 40.00
11 Remove sewer pipe LF. 1,005.00
12 Remove manhole Ea. 4.00
13 Remove cetch basin Ee. 12.00
14 Sawcutconcrete L.F. 12'/.00
15 Sawojtbituminous LF. 222.00
16 Me bituminous pavement S.Y. 888.00
17 S81vageCBcasi~g Ea. 4,00
18 6'DIPwetermein LF. 40.00
19 Watermeinfiffings Ea. 300.00
20 48'RC, Papron Ea. 1,00
21 48" Trash guam E8. 1.00
22 2" InsulNion boerd S.Y. 108.00
23 4r RCP - (:;lass III L.F.
24 4rRC, P-CIm~N L.F. 261,00
25 48' RCP Arch - CIBM III LF. 48.00
26 42' RCP - CIBM III LF. 291 .IX)
27 42"RCP-ClaMN LF. 30.00
28 18" RCP - CiM III L.F. 05,00
29 15" RCP - C, les III LF. 85.00
30 12' RCP - CiaIs III L.F. 266,00
31 72'MH TypeDwtbhcas6ng Ea. 4.00
32 9rMH TypeFwi~cesling Ea. 2.00
33 7Z'MH Type D - Extra depth L.F. 6,00
34 95'MH TypeF-Extmdepth LF. 6.00
35 48' MH Type B with casting Ea. 2.00
36 2'x3'CB TypeXwilhcaettng Ea. 11.00
37 45"CBTypeYwithcaeting Ea. 4.00
38 2'x3'CBTypeX b. 3.00
39 45' CB Type Y Ea. 1.00
40 Inetall salvaged casting Ea. 4.00
41 Riptapclss2 C.Y. 10.00
42 Granular liter C.Y. 10.00
43 12" DIP Mnttary sewer LF. 20.00
44 Subgrede excavet~n C.Y. 1,538.00
45 Cranuler borrow (CV) C.Y. 1,538.00
46 Common excavation C.Y. 540,00
47 Aggregate ~ bedding Ton 20.00
48 Aggregatebesectass5 Ton 1,542.00
49 Bituminous wear cotate Ton 381,00
51 Patch bituminoue etmet $.Y. 129.00
52 PNch btluminous driveway/path S.Y. 16.00
53 Sawed/eeeed Joint LF. 1257,00
54 Teck coet Gal. 215,00
55 ConcmtBcufoandguttet LF. 2,005.00
56 rConcreeddveway/apmn $.F. 1,113.5O
57 4" Comrele walk 8.F. 106.00
58 Concmteetep S.F. 230.00
59 Sod web mpsd S.Y. 1,881,00
TOTAL BASE BID WITH ALTERNATE 1
Harddrives
Unit Price ~
$809,776.28
Mio%vest Asphalt
Unit Pdce T~I
$841,245.90
$10,000,00 $10,000.00 $4,400.00 $4,400.00
$20.00 $880,00 $70.00 $3,05O.00
$2.75 $3,513.75 $3.95 $7,919.75
Sl.50 $90.00 $2.00 $120.00
Sl .40 $147.00 $2.5O $210.00
$1.5O $5,349.00 $1.45 $5,170.70
$5.00 I;.,75.00 14.00 $220.00
$12.30 $492.00 S12.80 $512.00
$9.65 $9,6e8.25 S10.00 $10,050.00
!290.00 $1,15O.00 $300.00 $1,200.00
$1,5O0.00 Sl ,5O0.00 Sl ,600.00 $1 ,e00.00
$5.95 S739,5O $7.10 $7e6.80
$103.00 $5'7,268.00 $110.00 $51,160.00
$132.00 rkt4,452.00 Sl37.5O 135,757.00
$25.60 $2,176.00 126.rt $2,256.75
$4,2g0.5o $17,160.00 14,300.00 S17,200.00
$?,415.00 $14,830.00 r/,5~o.00 $15,100.00
1235.00 Sl,410.00 $245.00 Sl,470.5o
$1,565.00 $3,130.00 Sl,500.00 $5,000.00
Sl,250.00 $13,75o.00 S1200.00 $13,200,00
11,60o.0o $5,400.00 $1,600.00 $5,400.00
$11.00 $16,918.00 $5.65 S14,841.70
I~.00 $13,878.00 S12.70 $19,583.40
13/'.00 $14,(:)97.00 $,,13.45 $12,744.45
135.00 S13,335.00 $3'1.95 S12,134.95
Sl,23 $1,5,16.11 Sl.45 Sl,822.65
$1,25 1268.75 ll .70 I365.50
$5,55 S17,142.75 $11.00 $22,086.00
$55.00 $12,e0.00 $70.00 $16,100.00
S1,193,480.04
$1,250,994.15
ADDENDUM 1
I TOTAL BASE BID WITH ALTERNATE 1
Add:
2 Reloclte wlter letvice Ea. 4.00
3 rPVCBDR35emlmyeewerptpe L,F, 260.00
4 6*PVCBDR3511nl/rylewerlevioe LF. 40.00
5 r PVC MnitBry sewer wye Ea. 4.00
6 4r MH Type B with caNlng Ea. 2.00
Sl ,195,480.04
S1~50,994.15
$68.50 12/4,00 $71.10 $2~4.40
$1,565.00 13.130.00 $1,500.00
TOTAL ALTERNATE 1 BID WITH ADDENDUM $1,206,39&04 Sl ,264,148.55
ALTERNATE 2 - HDPE STORM SEWER PIPE
Herddrive Midwest Asphalt
No..am Unit Q~ntm, Unit Price Igi Ure Price
I TOTAL BASE BID
Deduct:
2 18' RCP
3 15" RCI~
4 12" RCP
LF.
L.F.
LF.
5 I r HDPE
6 15' HI)PE
7 12' HDPE
L.F.
L.F.
L.F.
TOTAL BASE BID WITH ALTERNATE 2
489.0O
85.00
314.00
$25.g0 ($12,665.10)
$23.g0 ($2,031.50)
$22.10 (S6,g39.40)
$21.50 $10,513.50
$18.95 $1,61 0.75
$17.es ~
$841,245.g0
$25.90 ($12,665.10)
$23.90 ($2,031.50)
$22.10 (S6,939.40)
rk22.50 $11.002.50
rk~,0.00 $1.700.00
$18.50
S838,121.40
ALTERNATE 3 - RESIDENTIAL DRrVEVVAYS
No. Item
Remove blturnhxxjs driveway
Remove concrete driveway
Remove concrete Ilk
Removeeoncrelestep
Aggregetebeseclass5
Bitumkmus driveway
Concrete driveway
Concrete sidewalk
Concrete step
TOTAL BID ALTERNATE 3
Hmddrive~
Urdt amn~ UnitPrice ::T, glll
8,Y. 10,50 S10.00 $100.00
S.F. 10.00 $2.00 $20.00
S.F. 10.00 ll,50 $15.50
$,F. 10.00 $2.00 $20.00
Ton 100.00 $25.00 LI,5(X}.00
S.Y. 10.00 $16,50 1165.00
$.F. 10.00 $5.00 S80.00
S,F. 10.50 I4,00 $40.00
$.F. 10.00 $60.00
$4,510.00
CITY OF COLUMBIA HFIGHTS
BASE BID - PROJECT NUMBER 0002
No. Item
Traffic Control
Mobilization
Pavement marking ramoval
Remove concrete curb and gutter
Remove concrete alley/apron
Remove concrete driveway/apron
Remove concrete walk
Remove bituminous pavement
Remove bituminous alley
Remove bituminous driveway/path
Remove water main
Remove hydrant lead
Remove gate valve and box
Remove pressure reducing valve
Remove sewer pipe
Remove catch basin
Sawcut concrete
Sawcut bituminous
Mill bituminous pavement
Salvage hydrant
Salvage MH or CB casting
Salvage timber wall
Salvage fenca
Temporary water service- Jackson
TemporaW water service- 49th
Temporary water service- 51st
12" DIP water main
10" DIP water main
8" DIP water main
6" DIP water main or hydrant lead
12' Gate valve and box
10' Gate valve and box
8" Gate valve and box
6" Gate valve and box
10" Pressure redudng valve
Hydrant
Water main fittings
1" Corporation
1" Type K copper pipe
Reconnect service
1" Curb box
1" Curb stop
Relocate curb box and stop
4" PVC sanitary sewer wye
4" PVC sanitary sewer service
lr RCP - Class III
12" RCP - Class III
4" Perforated drain pipe
4r MH Type B with casting
2' x 3' CB Type X with casting
48" CB Type Y with casting
Modify catch basin
12' DIP sanitary sewer Class 52
8' PVC sanitary sewer
Subgrade excavation
Granular borrow (CV)
Common excavation
Aggregate pipe bedding
Aggregate base class 5
Bituminous wear course
Bituminous binder course
Patch bituminous street
Patch biL - Extra depth
Patch bituminous alley
Patch bituminous driveway/path
Sawed/sealed joint
Tack coat
Unit
L.S.
L.S.
L.F.
L.F.
S.F.
S.F.
S.F.
S.Y.
S.Y.
S.Y.
L.F.
L.F.
Ea.
Ea.
L.F.
Ea.
L.F.
L.F.
S.Y.
Ea.
Ea.
L.F.
L.F.
L.S.
L.S.
L.S.
L.F.
L.F.
L.F.
L.F.
Ea.
Ea.
Ea.
Ea.
Ea.
Ea.
Ea.
Ea.
L.F.
Ea.
Ea.
Ea.
Ea.
Ea.
L.F.
L.F.
L.F.
L.F.
Ea.
Ea.
Ea.
Ea.
L.F.
L.F.
C.Y.
C.¥.
C.Y.
Ton
Ton
Ton
Ton
S.Y.
S.Y.
S.Y.
S.Y.
L.F.
Gal.
BID TABULATION - 2000 STREET REHABILITATION
CITY PROJECT NUMBER 0002 AND 0007
Harddrives Midwest Asphalt
Quanti~ Unit Price Total Unit Price Total
1.00 $9,700.00 $9,700.00 $12,500.00 $12,500.00
1.00 $40,000.00 $40,000.00 $20,000.00 $20,000.00
5,000.00 $0.54 $2,700.00 $0.56 $2,800.00
3,428.00 $3.30 $11,312.40 $4.60 $15,768.80
330.00 $1.40 $462.00 $2.00 $660.00
4,168.00 $1.19 $4,983.72 $4.10 $17,170.80
324.00 $1.40 $453.60 $2.00 $648.00
14,572.00 $1.50 $21,856.00 $1.45 $21,129.40
78.00 $5.50 $429.00 $3.45 $269.10
350.00 $5.35 $1,872.50 $4.00 $1,400.00
3,175.00 $5.78 $18,351.50 $6.00 $19,050.00
40.00 $5.78 $231.20 $6.00 $240.00
11.00 $86.35 $949.85 $90.00 $990.00
1.00 $540.00 $540.00 $560.00 $560.00
53.00 $12.30 $651.90 $12.50 $678.40
2.00 $290.00 $580.00 $300.00 $600.00
533.00 $4.75 $3,956.75 $4.00 $3,332.00
3,536.00 $2.00 $7,672.00 $3.00 $11,508.00
4,383.00 $2.50 $10,957.50 $1.20 $5,697.90
3.00 $290.00 $670.00 $300.00 $900.00
5.00 $68.35 $431.75 $115.00 $575.00
10.00 $20.00 $200.00 $50.00 $600.00
40.00 $10.00 $400,00 $20.00 $1,200.00
1.00 $2,045.00 $2,045.00 $2,200.00 $2,200.00
1.00 $2,045.00 $2,045.00 $2,200.00 $2,200.00
1.00 $2,045.00 $2,045.00 $2,200.00 $2,200.00
450.00 $30.50 $13,860.00 $32.00 $14,400.00
10.00 $30.30 $303.00 $31.50 $315.00
2,725.00 $23.45 $63,901.25 $24.35 $56,353.75
107.50 $24.95 $2,669.65 $25.90 $2,771.30
2.50 $1,620.00 $3,240.00 $1,530.00 $3,060.00
1.00 $1,330.00 $1,330.00 $1,225.00 $1,225.00
12.00 $975.00 $11,750.00 $860.00 $10,320.00
4.00 $745.00 $2,950.00 $620.00 $2,450.00
1.00 $9,590.00 $9,590.00 $9,600.50 $9,600.50
4.00 $1,680.00 $6,720.00 $1,750.50 $7,000.00
3,045.00 $3.10 $9,439.50 $3.25 $9,896.25
23.00 $56.85 $1,353.55 $61.00 $1,403.00
390.00 $13.35 $5,206.50 $14.00 $5,450.00
'23.00 $185.00 $4,256.00 $195.00 $4,485.00
1.00 $44.85 $44.65 $46.56 $46.65
1.00 $53.50 $53.50 $56.56 $56-65
1.00 $390.00 $390.00 $410.00 $410.00
1.00 $310.00 $310.00 $320.00 $320.50
30.00 $22.50 $675.00 $23.50 $705.00
393.00 $27.70 $10,886.10 $28.75 $11,298.75
48.00 $23.65 $1,138.20 $24.56 $1,178.40
210.00 $12.00 $2,520.00 $12.45 $2,614.50
1.00 $1,630.00 $1,630.00 $1,500.00 $1,500.00
3.00 $1,350.00 $4,050.00 $1,200.50 $3,600.00
1.00 $1,665.00 $1,665.00 $1,600.00 $1,600.00
3.00 $1,050.00 $3,240.00 $1,100.00 $3,300.00
25.00 $37.65 $941.25 $39.00 $975.00
33.00 $26.00 $858.50 $27.50 $691.00
3,634.00 $11.00 $39,974.00 $9.65 $35,068.10
3,618.00 $14.00 $50,652.00 $16.00 $67,888.00
3,295.00 $11.00 $36,245.00 $9.50 $32,291.00
104.00 $20.00 $2,080.00 $16.70 $1,738.50
6,561.00 $9.00 $59,949.00 $11.10 $73,937.10
2,501.00 $37.00 $92,537.00 $33.45 $53,658.45
2,010.00 $35.00 $70,350.00 $31.65 $94,018.50
505.00 $18.00 $9,090.50 $33.45 $16,892.25
132.00 $10.00 $1,320.00 $49.50 $6,534.00
16.00 $20.00 $320.00 $33.40 $534.40
349.00 $15.00 $5,235.00 $24.55 $8,567.95
3,997.00 $1.23 $4,916.31 $1.40 $5,595.50
1,265.00 $1.25 $1,561.25 $1.70 $2,150.50
ALTERNATE 1 - PROJECT NO. 0002 AND 0007
Harddrives Midwest Asphalt
Unit Unit Price Total Unit Price Total
No. Item
I TOTAL BASE BID
Add:
2 Mobilization
3 Clear and grub
4 Remove concrete curb and gutter
5 Remove concrete driveway/apron
6 Remove concrete walk
7 Remove concrete step
8 Remove bituminous pavement
9 Remove bituminous driveway/path
10 Remove water main
11 Remove sewer pipe
12 Remove manhole
13 Remove catch basin
14 Sawcut concrete
15 Sawcutbituminous
16 Mill biturnincus pavement
17 Salvage CB casting
18 6" DIP water main
19 Water main ~ffings
20 48" RCP apron
21 48" Trash guard
22 2" Insulation board
23 4r RCP - Class III
24 48" RCP - Class IV
25 48" RCP Arch - Class III
26 42" RCP - Class III
27 42' RCP - Class IV
28 lr RCP - Class III
29 15' RCP - Class III
30 12" RCP - Class III
31 72" MH Type D with casting
32 96" MH Type F with casting
33 72" MH Type D - Extra depth
34 96"MH TypeF-Exlradepth
35 4r MH Type B with casting
36 2'x3'CB Type X with casting
37 4r CB Type Y with casting
38 2'x3'CBTypeX
39 4r CB Type Y
41 Riprap class 2
42 Granular filter
43 12" DIP sanitary sewer
44 Subgrade excavation
45 Granular borrow (CV)
46 Common excavation
47 Aggregate pipe bedding
48 Aggregate base class 5
49 Bituminous wear course
50 Bituminous binder course
51 Patch bituminous street
52 Patch bituminous driveway/path
53 Sewed/sealedjoint
54 Tack coat
55 Concrete curb and gutter
56 6" Concrete driveway/apron
57 4" Concrete walk
55 Concrete step
59 Sod with topsoil
L.S.
Inch
L.F.
S.F.
S.F.
S.F.
S.Y.
S.Y.
L.F.
L.F.
Ea.
Ea.
L.F.
L.F.
S.Y.
Ea.
L.F.
Ea.
Ea.
Ea.
S.Y.
L.F.
L.F.
L.F.
L.F.
L.F.
L.F.
L.F.
L.F.
Ea.
Ea.
L.F.
LF.
Ea.
Ea.
Ea.
Ea.
Ea.
Ea.
C.Y.
C.Y.
L.F.
C.Y.
C.Y.
C.Y.
Ton
Ton
Ton
Ton
S.Y.
S.Y.
L.F.
Gal.
L.F.
S.F.
S.F.
S.F.
S.Y.
TOTAL BASE BID WITH ALTERNATE 1
$809,776.28
$841,245.00
1.00 $10,000.00 $10,000.00 $4,400.00 $4,400.00
44.00 $20.00 $880.00 $70.00 $3,080.00
2,005.00 $2.75 $5,513.75 $3.95 $7,919.75
60.00 $1.50 $00.00 $2.00 $120.00
105.00 $1.40 $147.00 $2.00 $210.00
230.00 $2.00 $460.00 $3.50 $805.00
3,566.00 $1.50 $5,349.00 $1.45 $5,170.70
55.00 $5.00 $275.00 $4.00 $220.00
40.00 $12.30 $492.00 $12.50 $512.00
1,005.00 $9.65 $9,698.25 $10.00 $10,050.00
4.00 $290.00 $1,160.00 $300.00 $1,200.00
12.00 $200.00 $3,480.00 $300.00 $3,600.00
127.00 $4.75 $603.25 $4.00 $508.00
222.00 $2.00 $444.00 $3.00 $666.00
898.00 $2.50 $2,245.00 $5.00 $4,400.00
4.00 $65.35 $345.40 $115.00 $450.00
40.00 $40.75 $1,630.00 $42.35 $1,694.00
300.00 $2.55 $765.00 $3.00 $9O0.00
1.00 $1,500.00 $1,500.00 $1,600.00 $1,600.00
1.00 $525.00 $325.00 $545.00 $545.00
108.00 $6.65 $739.80 $7.10 $766.50
555.00 $103.00 $57,268.00 $110.00 $31,1 50.00
261.00 $132.00 $34,452.00 $137.00 $35,757.08
48.00 $127.00 $3,068.00 $132.00 $6,335.00
291.00 $88.00 $25,608.00 $91.50 $26,626.50
30.00 $105.00 $3,150.00 $110.00 $3,300.00
96.00 $28.55 $2,740.80 $30.00 $2,880.00
85.08 $25.50 $2,176.00 $26.55 $2,256.75
266.00 $23.65 $6,200.00 $24.55 $6,530.30
4.00 $4,290.00 $17,160.00 $4,300.00 $17,200.00
2.00 $7,415.00 $14,830.00 $7,550.00 $15,100.00
6.00 $235.00 $1,41 0.00 $245.00 $1,470.00
6.00 $445.00 $2,670.00 $465.00 $2,700.00
2.08 $1,565.00 $3,130.00 $1,500.00 $3.000.00
11.00 $1,250.00 $13,750.00 $1,200.00 $13,200.08
4.00 $1,600.00 $6,400.00 $1,500.00 $6,400.00
3.00 $855.00 $2,565.00 $600.00 $2,670.00
1.08 $1,230.00 $1,230.00 $1,300.00 $1,300.00
4.08 $200.00 $800.00 $155.00 $620.00
10.08 $70.00 $700.00 $72.00 $720.00
10.00 $31.50 $318.00 $33.00 $330.00
20.00 $32.00 $1,040.00 $54.00 $1,080.00
1,535.00 $11.00 $16,918.00 $9.65 $14,841.70
1,538.00 $14.00 $21,532.00 $16.08 $24,508.00
540.00 $11.00 $5,940.00 $9.50 $5,292.00
20.00 $20.00 $400.00 $20.00 $400.00
1,542.00 $9.00 $13,878.00 $12.70 $19,583.40
381.08 $37.00 $14,087.00 $33.45 $12,744.45
381.00 $35.00 $13,335.00 $31.65 $12,134.65
129.00 $18.00 $2,322.08 $33.40 $4,308.60
16.00 $20.00 $320.00 $24.50 $392.00
1,257.00 $1.23 $1,546.1 1 $1.45 $1,822.65
215.00 $1.25 $268.75 $1.70 $365.50
2,085.00 $6.55 $17,142.75 $11.00 $22,055.00
1,113.00 $4.65 $5,398.05 $4.00 $5,453.70
105.00 $3.80 $300.00 $3.00 $409.50
230.00 $55.00 $12,650.00 $70.00 $16, 100.00
1,981.00 $3.95 $7.429.98 $5.10 $9.593.10
$1,193,480.04
$1,250,994.15
ADDENDUM 1
No. Item
I TOTAL BASE BID WITH ALTERNATE 1
Unit
Harddrives
Unit Price Total
$1,1 93,400.04
Midwest Asphalt
Unit Price Total
$1,250,994.15
ALTERNATE 2 - HDPE STORM SEWER PIPE
Harddrives Midwest Asphalt
Unit Price Total Unit Pdce Total
No. Item
I TOTAL BASE BID
Deduct:
2 18' RCP
3 15' RCP
4 12" RCP
Add:
5 18" HDPE
6 15" HDPE
7 12" HDPE
TOTAL BASE BID WITH ALTERNATE 2
Unit Quanti~
L.F. 489.00
L.F. 85.00
L.F. 314.00
L.F. 489.00
L.F. 85.00
L.F. 314.00
$809,776.28
$25.90 ($12,665.10)
$23.90 ($2,031.50)
$22.10 ($6,939.40)
$21.50 $10,513.50
$18.95 $1,610.75
$17.65 $5.542.10
$805,806.63
$841,245.90
$25.90 ($12,565.10)
$23.90 ($2,031.50)
$22.10 ($6,939.40)
$22.50 $11,002.50
$20.00 $1,700.00
$18.50 $5.809.00
$638,121.40
ALTERNATE 3 - RESIDENTIAL DRIVEWAYS
No. Item
I Remove bituminous driveway
2 Remove concrete driveway
3 Remove concrete sidewalk
4 Remove concrete step
5 Aggregate base class 5
6 Bituminous driveway
7 Concrete driveway
8 Concrete sidewalk
9 Concrete step
Unit Quan~tv
S.Y. 10.00
S.F. 10.00
S.F. 10.00
S.F. 10.00
Ton 100.00
S.Y. 10.00
S.F. 10.00
S.F. 10.00
S.F. 10.00
Harddrives
Unit Price Toil
Midwest Asphalt
Unit Price ~
$10.00 $100.00 $3.45 $34.50
$2.00 $20.00 $3.45 $34.50
$1.50 $15.00 $2.00 $20.00
$2.00 $20.00 $30.00 $300.00
$35.00 $3,500.00 $14.00 $1,400.00
$16.50 $165.00 $14.00 $140.00
$6.00 $50.00 $5.50 $56.00
$50.00 $600.00 $70.00 $7O0.00
TOTAL BID ALTERNATE 3 $4,510.00 $2,729.50
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF MARCH 21, 2000
CALL TO ORDER - The Regular Meeting of the Housing & Redevelopment Authority (HRA) in and for
Columbia Heights was called to order by its Executive Director, Walt Fehst at 6:15 p.m., March 21, 2000, in the
Parkview Vffia Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commi.~sion Members Present:
Staff Present:
PLEDGE OF ALLEGIANCE
Marlaine Szurek, Don Jolly, Gary L. Peterson, Julienne Wyckoff, and John
Hunter
Walt Fehst, Executive Director
Ken Anderson, Deputy Executive Director
Michelle Chalin, Parkview Villa Public Housing Administrator
Randy Schumacher, Assistant Community Development Director
ADMINISTER OATH OF OFFICE
Walt Fehst, Executive Director, swore in the new officers. Each of the three new officers recited the Oath of office
as follows:
I, (NAME INSERTED HERE), do solemnly swear that I will support the Constitution of the United States and of
the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia
Heights Housing and Redevelopment Authority, Columbia Heights, Minnesota, according to law and to the best of
my judgement and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a
resident of Columbia Heights, Minnesota.
ELECTION OF OFFICERS
Walt Fehst, Executive Director, conducted the nominating for each office.
Nominations were opened for the office of Chair. Executive Director recognizes John Hunter as a candidate for the
office of HRA Chair. Executive Director asked for other nominations? Hearing none. Motion by Jolly, seconded
by Jindra:to appoint John Hunter as the new HRA Chair.
Nominations were opened for the office of Vice Chair. Executive Director recognizes Marlaine Szurek as a
candidate for the office of HRA Vice Chair. Executive Di/ector asked for other nomirm~ous? Hearing none.
Motion by Peterson, seconded by Jolly to appoint Marlaine Szurek as the new I-IRA Vice Chair.
Nowinations were opened for the office of Secretary/Treasurer. Executive Director recognizes Julienne Wyckoff as
a candidate for the office of HRA Secretary/Treasurer. Executive Director asked for other nominations? Hearing
none. Motion by Szurek, seconded by Hunter to appoint Julienne Wyckoff as the new HRA Secretary/Treasurer.
MOTION: Move to cast a unanirnons ballot nominating and appointing John Hunter for Chair, Marlme Szurek
for Vice Chair; and Julienne Wyckoff for Secretary/Treasurer. All Ayes. MOTION CARRIED.
Walt Fehst, Executive Director, recommended that we schedule a quarterly meeting for the HRA in the future. All
of the HRA Commissioners were in agreement.
SET PUBLIC HEARING FOR ADOPTION OF AGENCY PLAN
Randy Schumacher presented the Agency Plan as required by HUD. The Agency Plan has a Mission to promote
adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination.
The Goal of the Plan is to strongly encourage identifying quantifmble measures of success in reaching their
objectives over the course of years. The strategic Goal set by HUD is to increase the availability of decent, safe,
and affordable housing, improve community quality of life and economic vitality, promote self-sufficiency and
asset development of families and individuals, and ensure equal opportunity in housing for all americans.
Columbia Heights Housing and Redevelopment Authority Minutes
March 21, 2000
Page 2
RECOMMENDED MOTION: Move to set a Public Hearing for the review of the draft I-IRA Agency Plan on
Tuesday, May 16, 2000 at 6:00 p.m., at Parkview Villa.
MOTION: by Marlme Szurek, seconded by Gary Peterson, to set a Public Hearing for the review of the draft HRA
Agency Plan on Tuesday, May 16, 2000 at 6:00 p.m., at Parkview Villa. All ayes. MOTION CARRIED.
The next I-IRA meeting is scheduled for 6:30 p.m., Tuesday, May 16, 2000 in Community Room B at Parkview
Villa.
ADJOURNMENT
MOTION by Don Jolly, seconded by Gary Peterson, to adjourn the meeting at 6:39 p.m. All ayes. MOTION
Recording Secretary
H:XHRA-2000Xrntgnotes3-21-2000.wpd
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
SPECIAL MEETING MINUTES OF APRIL 11, 2000
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was
called to order by President Ruettimatm at 6:05 p.m., Tuesday, April 11, 2000, in Conference Room 1, Columbia
Heights City Hall, 590 40u~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
Staff Present:
Robert Ruet~marm, Patricia Jindra, Marlaine Szurek, Don Jolly, Gary Peterson,
Julienne Wyckoff, and John Hunter
Walt Fehst, Executive Director
Ken Anderson, Deputy Executive Director
Michelle Chalin, Parkview Villa Public Housing Administrator
Randy Schumacher, Community Development Assistant
ITEMS FOR CONSIDERATION
A. Other Business
1) 4401 Quincy Street NE.
Julienne Wyckoff stated that Gary Weeks, (an architect) and Walt Fehst, went through the house today. Ms.
Wyckoff also commented that the house was structurally sound. Gordon Awsumb, Awsumb & Associates, is very
interested in the property. She reported that next Thursday or Friday the Realtor and Gordon Awsumb would be
getting together to draw up a proposed agreement on the property. President Ruettimann suggested that we should
give the owner until the May 16~h meeting to make a decision whether to sell or not. After that meeting if the
property is not sold to Gordon Awsumb, the City should make a final decision to walk away or purchase the
property. It was suggested that we put it on the agenda for the April 18th meeting. If they do not come to an
agreement, then we can take action to purchase the property. The HOME Funds are from the 1998 funding cycle
and should have been expended by December 31, 1999. If the City should decide not to purchase the property, it
would probably lose the HOME funds. Mr. Anderson proposed that we get the feedback of the property owners as
to how they would like to proceed so that we can finalize the deal.
Motion by Peterson, seconded by Szurek, to table the purchase of 4401 Quincy Street NE. property until the April
18, 2000 EDA meeting. All Ayes. MOTION CARRIED.
2) Transition Block Redevelopment Project
President Ruettimann expressed to the EDA Board members his feelings that we need to fmalize the agreement with
the development company as soon as possible, in order to start the development this June. He also commented that
he has read over the agreement carefully and he feels that the City should only be required to provide a minimum of
subsidy funding in order for the EDA to go forward with this development. He then turned the floor over to Ken
Anderson, Community Development Director.
Mr. Anderson introduced Keith Jans, Chxis Winter, and Terry Troy of Real Estate Equities to present a proposal of
what is expected of the City/EDA. They suggested that the City/EDA establish a 25 year Qualified Housing TIF
District for the project. Parking improvements would be an estimated $84,000 for 41't Avenue, an estimated
$36,000 for Jackson Street, and an estimated $57,000 for parking onsite just west of the existing NEI building.
Keith Jans reported that the Citywide Locksmith Shop will not sell the property until the City has agreed to go
ahead with the development.' They have a purchase agreement for the Ostrander home at 4157 Jackson Street hIE.
already. From NEI they have a proposal to purchase certain property to the east and northeast of their building in
the works. The Purchase Agreement is subject to approval of the PUD and provided 500 stalls are available on the
site. Commitments from all other properties have been received. All investors have signed agreements and funding
from HUD and Care Choice are in place. The project is to start the beginning of July, 2000.
Mr. Jans also noted that they have held a Planning and Zoning Commission Public Hearing in regards to the
development. Seventeen recommendations were received at the meeting of which they had two that they are
Economic Development Authority Minutes
April 11, 2000
Page 2
concerned about. One is that the Fire Department did not have enough room to get to Building D with fire tracks,
so they are working to make changes in that area. The second one is that a screen be put up between the retaining
wall next to the east alley and the proposed buildings. He is also looking into this matter to try to address this.
In discussion, several EDA 'Commissioners expressed their disappointment that the City/EDA has to use 25 years of
TIF Funds for the project.
Ken Anderson asked Mr. Terry Troy of Real Estate Equities to help explain to the Commissioners why it was
necessary for the City/EDA to use a full 25 year term at 90% of available TIF Funds for the project. Mr. Terry Troy
said that this project balances out at a $10,000,000 project for the City of Columbia Heights. Affordable Housing
and Assisted Living units qualify for TIF Funds but 10 units would have to be at or below minimum wage earnings
(or $23,000 maximum per year). He noted that over the years to come the state regulations could change and this
amount could go up.
Ken Anderson introduced Paul Steinman from Springsted, Inc. Nick Skarich was not available to be at this meeting.
He was present to help answer any questions that the EDA Commissioners might have in regards to the financial
end of the deal. He recommended that the Board go out and actually look at some of the developments that the
developer has already in place in other towns. As to the 25 years of TW Funds for the project, Mr. Stem
responded that the Commissioners must ask themselves what could happen over the years if they would go through
with the project or if they don't go through with it. The greatest negative would be how and when you recover the
equity {cash) that you are putting out. He felt that the City/EDA would have limited risks in the investment.
It was suggested by Mr. Steinman that the EDA should come to an agreement of what they would like the maximum
number of years to be for the use ofTIF funds instead of 25 years. Walt Fehst, Executive Director, voiced his
opinion that he would like to continue to work with the developer to work on getting the City payback quicker.
Shirley Barnes, Crest View, expressed the fact that the housing funds for Sen/ors from the County is very minimal
and that the City, in making this decision of where the funds are to come from, should not try to raise the rent for
the Senior Housing units. The Seniors could not afford the units at that point.
President Ruettimann asked that we come to some conclusions and move forward. He suggested the following: 1)
To find a way that the Developer and Springsted, Inc. could come together to help out with the 25 years ofTIF
money at 90% to get a faster return for the City; 2) That the Commissioners should decide if we are all committed
to this project; and 3) That all Commissioners read over the Preliminary Agreement and give any comments to Ken
Anderson or Walt Fehst by Friday so that they can use these comments or questions for the meeting between the
Developer and Springsted, Inc. to get some clarification.
Mr. Anderson brought up the fact that the Planning and Zoning Commission has submitted a recommendation for
the City Council meeting of April 24* for a decision on the rezoning, PUD, and variance for the project.
MOTION by President Ruettimann, seconded by Szurek, that the EDA Director and Deputy Executive Director
work with the Developer and Springsted, Inc. to make the necessary changes to the Preliminary Agreement. All
ayes. MOTION CARRIED.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, April 18, 2000 in Community Room B at Parkview
Villa.
ADJOURNMENT
MOTION by Jinda, seconded by Peterson, to adjourn the meeting at 8:03 p.m. All ayes. MOTION CARRIED.
Respectfully submitted,
Cheryl Baldten
Recording Secretary
H:'~EDAminutesXrntgnotes4-11-2000special mtg.wpd
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF APRIL 18, :2000
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was
called to order by President Ruettimann at 6:32 p.m., Tuesday, April 18, 2000, in the Parkview Villa Community
Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Arriving Late:
Staff Present:
Robert Ruettimann, Patricia Jindra, Marlaine Szurelc, Gary Peterson,
Julienne Wyckoff, and John Hunter
Don Jolly (7:12 p.m.)
Walt Fehst, Executive Director
Ken Anderson, Deputy Executive Director
Michelle Chalin, Parkview Villa Public Housing Admlni~trator
Randy Schumacher, Community Development Assistant
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda.
CONSENT AGI~NDA (These items are considered to be routine by the EDA Board of Commissioners and will be
enacted as part of the Consent Agenda by one motion).
A. Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of March 21, 2000
Move to adopt the minutes of the March 21, 2000 regular meeting as presented in writing.
2) Financial Report and Payment of Bills
a. Financial Statement - March, 2000
b. Payment of Bills - March, 2000
Move to approve Resolution 2000-04, Resolution of the Columbia Heights Economic Development Authority
(EDA) approving the financial statements for March, 2000 and approving payment of bills for March, 2000.
3) Approve Payment to Millar Elevator Service Company
Move to accept the work for Pay Application #1 and to authorize payment of $59,400.00 to Mffiar Elevator Service
Company of Cleveland, Ohio.
MOTION by Marlme Szurek, seconded by Patricia Jindra, to adopt the consent agenda items as listed. All ayes.
MOTION CARRIED.
REPORT OF THE MANAGEMENT COMPANY
A. Michelle Chalin, Parkview Villa Public Housing Administrator.
Ms. Chalin reported that the plumbing problems at Parkview Villa should be aH resolved by Wednesday or
Thursday of this week. The 4-plex at 4607 Tyler has a vacancy that she is having trouble filling due to the fact that
she needs someone to move into the unit quickly. Michelle has taken out advertisements in the Focus Newspaper to
help fill the vacancy. She has already received 4 or 5 calls in regards to the unit. Ms. Chalin also addressed the
security issues that were raised last month at Parkview Villa concerning the garage and door locks. Michelle has
been working with Ken Anderson on security locks quotes. The quotes are avenging about $950.00. As far as the
security cameras issue for the garage area, she reported that she is working with Mr. Bruce Vogelsang of Trans
Alarm and he could possible quote the camera and installation at a lower cost. When she gets the final quote from
him she will present it to the Board for review.
In discussion, President Ruettimann requested again that Michelle Chalin work with Walt Fehat and Management on
the getting quotes for the security cameras. Keyless entry systems, such as the City currently uses is also a
possibility.
Economic Development Authority Minutes
April 18, 2000
Page 2
CITIZENS FORUM TO ADDRESS MATTERS NOT ON AGENDA
Parkview Villa residents asked about the City plans for sidewalk replacement. An elderly resident reported that she
fell on the sidewalk and broke her shoulder bone. Another resident commented that the mall parking lot is full of
cracks and potholes. A gentlemen asked about the garbage in the alley behind Parkview Villa, it seems to be a
continual problem.
Executive Director, Walt Fehst assured the residents that these were issues being handled by a different depaxh~ent
in the City Hall and that these issues have already been addressed and the sidewalk & parIcing lot repairs are being
scheduled for sometime this summer.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None.
PUBLIC HEARINGS
A. Adoption of a Policy and Criteria for Granting Business Subsidies.
This Policy and Criteria for Granting Business Subsidies is a state mandatory Policy in granting Business Subsidies
in the City of Columbia Heights. Mr. Anderson explained that these forms would be filed for each new Business
Subsidy in the City of Columbia Heights. This Policy and Criteria for Granting Business Subsidies was brought
before the EDA Commissioners last month of which the consensus was to have the City Attorney's take a look at it
before adopting the new Policy. Mr. Anderson assured the EDA Board that the City Attorney has approved this
Policy as written.
President Ruettimann questioned if this was all of the Policy requirements or would there be more to come? Mr.
Anderson reported that this was the complete Policy. Ruettimann also requested that we put the subsidy forms in
the computer. Ken Anderson verified that with the addition of personnel to the Community Development
Department staff, we could probably handle this added duty.
MOTION by John Hunter, seconded by Mariaine Szurek to adopt the Columbia Heights Economic Development
Authority Business Subsidy Policy and Criteria. All ayes. MOTION CARRIED.
ITEMS FOR CONSIDERATION
A. Other Resolutions.
a. Public Housing Assessment System (PHAS).
Community Development Assistant, Randy Schumacher explained the Public Housing Assessment System (PHAS)
to the Board. HUD has requested a new form number 50072 be filled out by the City of Columbia Heights EDA
Depa~hiient. HUD would evaluate the Public Housing Authority by their physical and f'mancial conditions,
management operations, resident service and satisfaction of residents in the program. This is HUD's new system to
evaluate each government housing unit to be sure that they are adequate and maintained well.
MOTION by Julienne Wyckoff, seconded by Gary L. Peterson, to adopt Resolution 2000-05, confirming approval
of the Public Housing Assessment System, management operation program certification, and furthermore, to
authorize the Executive Director to sign the same. All ayes. MOTION CARRIED.
B. Bid Considerations - None.
C. Other Business.
1) 4401 Quiney Street NE.
Randy Scbumacher, Community Development Assistant, reported that the owners of the property at 4401 Quincy
Street NE. met with him today and they have made a decision to go ahead and sell their home to the Columbia
Heights EDA based on previous negotiations. More specifically, the Columbia Heights EDA would acquire 4401
Quincy in the amount of $103,500. The Pikala's have agreed to sign a waiver of relocation rights under the
Uniform Act because the sale is strictly voluntary. A lump sum moving fee of $1,500 will be paid to the Plkala's.
The EDA will use $70,000 from its Anoka County Home Funds Grant, $17,500 of previously budgeted EDA funds,
and $21,000 from Habitat for Humanity to pay for the above expenses. The Pikala's also wanted to thank everyone
for all of their time spent on studying the buildings structural stability and its historical significance.
Economic Development Authority Minutes
April 18, 2000
Page 3
MOTION by Robert Ruettimann, seconded by Pat $indra, to approve the purchase of the property by the Columbia
Heights Economic Development Authority at 4401 Quincy Street NE. from the Pikala family and authorized the
EDA staff to execute the necessary documents required to implement the sale. Six Ayes, Commissioner Julienne
Wyckoff voted Nay. MOTION CARRIED.
In discussion, Commissioner Julienne Wyckoff expressed her discouragement about the whole property purchase
agreement. She feels that the City should have worked more on saving the building due to its historical
significance. The Pikala's were put under too much pressure and should have been given more time to make a
decision.
Gordon Awsumb wasn't able to get the contractor to submit a quote in time, and that the family was lead to believe
that they only had until Tuesday, April 10~ to make a decision on selling the home. She feels that if the house was
renovated it could have been a historic building to draw people into the City of Columbia Heights. The Heights
Theater is a good example of how the EDA Board was going to tear down the theater at one point and now there is
an owner restoring the building back to its original, historical architectural character.
Commissioner Marlaine Szurek expressed her concerns that residents of Columbia Heights don't always move into
the Habitat for Humanity Homes and she thought that was the whole reason behind the City selling property to
Habitat in the first place. John Hunter explained the program to the best of his knowledge from when he helped a
lady that was having financial problems on finding a home for her a couple of years ago. A number of families may
be working on a home but in the end only one will receive it. There is also some qualifications that they must
comply with before being awarded the home.
President Ruettimann would like to see that City create a program of its own similar to Habitat so that it could
operate with more local control and the residents of Columbia Heights would be the only ones eligible for the home.
This will be talked about in the future as to how we can accomplish starting this program.
2) Transition Block Redevelopment Project.
MOTION by President Ruettimann, seconded by Marlaine Szurek, to table the Transition Block Redevelopment
Project until the May 16, 2000, EDA meeting as further information isn't available at this time. All ayes.
MOTION CARRIED.
3) Crest View Management Contract.
Mr. Anderson presented the Crest View Management Agreement for renewal. He reported that on or about June
1997, the EDA entered into a Management and Maintenance Agreement with Crest View Corporation. It was
approved by the U.S. Department of Housing and Urban Development, then amended in May of 1998 to allow for
the extension of the term of the Agreement to include the initial time frame of two years with three, one year options
for an extended maximum term total of five years. The Board was asked to authorize the second of the three, one
year options at this meeting.
MOTION by Gary L. Peterson, seconded by Don Jolly, to have Commissioners Pat Jindra and Marlaine Szurek
work with residents of Parkview Villa to go over the Management Contract and bring their changes to the next EDA
meeting on Tuesday, May 16, 2000. All ayes. MOTION CARRIED.
4) Adopt CDBG Program Housing Rehabilitation Procedural Guide.
Mr. Anderson explained to the Board that this Procedural Guide was brought before the Board at the March 2000,
EDA meeting and the Board chose to table the Guide until this month after the City Attorney has had a chance to
look over the Guide. Ken Anderson reported that the City Attorney, Jim Hoefi, after reviewing the Procedural
Guide came up with the following concerns with the document: 1) There is a statement in the guide that says the
subject property to be financed with CDBG Funds is required to be a conforming property to remain eligible for this
program. This means that if there is a single family home in a Commercial District because of the zoning, the
family would not be eligible for this program, and 2) He suggested that their should be a definition for dwelling
unit, and 3) If there can be any extension to the contract, if reasons justify, that they be limited to the time limits
imposed by the building permit. He said we generally try to have all of our Building Permit inspections done within
a six month period, however, the Building Official can extend that period to a one year period due to certain
situations. So it is his feeling that we make some changes to the Procedural Guide in that area.
Economic Development Authority Minutes
Apr~ 18, 2000
Page 4
President Ruettimann wound like to change the Procedural Guide to read that the City would authorize CEE to use
up to 14% of the CDBG Fun& available, but not to exceed $875.
MOTION by President Ruettimann; seconded by Pat Jindra, to adopt the Columbia Heights Housing Rehabilitation
Grant Program Procedural Guide dated March, 2000, as amended as follows with the addition of: 1) The subject
property does not need to be a conforming property, 2) adding a definition of a dwelling unit as only consisting of
a single family residential home, and 3) should any extension to the contract be requested, the extension should be
determined by the Building Official, and that this contract does not supersede our contract. All ayes. MOTION
CARRIED.
5) Community Development Block Grant/Grant Loan Approval.
Ken Anderson submitted the Grant/Loan application which needs to be submitted to Anoha County. The Grant/
Loan is for 589 37u~ Avenue NE. in the amount of $ 11,684 with five different contractors to do the work on the
property.
MOTION by Marlaine Szurek, seconded by Junienne Wyckoff, to approve the CDBG Housing Rehabilitation
Grant/Loan Application for Grant #C1997-02 in the amount of$11,684 for housing rehabilitation to Schmidt
Contracting, American Waterworks, On Track Garage Door, O'Brien Ornamental Iron, Montgomery Wards, and
Center for Energy and Environment subject to meeting all program requirements; and ~Lrthennore, to direct staff to
submit the loan application to Anoks County and to authorize all related expenses to be reimbursed from Fund 202-
463504600/3050. All ayes. MOTION CARRIED.
6) Section 8 Report.
Ken Anderson submitted the Section 8 Report for approval by the Board. He also pointed out that the
administration fees should actually be $53.25, effective October 1, 1999 and this report will be modified for our
records. The Board acknowledged receipt of the report.
In discussion, President Ruettimann requested that next month he would like to have an update of the Section 8
Transfer to Metro HRA.
7) Independent Product Conversion, Inc.
Mr. Anderson explained he received a phone call and information from Larry Pietrzak, from Northeast Bani~ in
regards to a Loan issued to Independent Product Conversion, Inc., which has merged with Midwest Converting, Inc.
a corporation owned by Joseph Genosky. The Bank is asking for the Board to acknowledge the change of
ownership.
MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to acknowledge acceptance of the Business
Revolving Loan Fund name change from Independent Product Conversion, Inc. to Midwest Converting, Inc. a
corporation owned by Joseph Genosky. All Ayes. MOTION CARRIED.
ADMINISTRATIVE REPORTS
A. Report of Executive Director - None.
B. Report of Deputy Executive Director.
Mr. Anderson reported the Community Development Block Grant Program has $118,000 in funds left from the
1997 funding year and these loans must be submitted by May 9, 2000 in order for the ~mds to be disbursed. He
received a call from Donna Krech of the Center for Energy and Environment that one of our loans for $18,000 will
be completed in July of this year.
In discussion, President Ruettimann requested staff contact Anoha County to set up a meeting for our EDA
Commissioners to meet with other EDA's on a periodic basis.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, May 16, 2000 in Community Room B at Parkview
Villa.
Economic Development Authority Minutes
April 18, 2000
Page 5
MOTION by Peterson, seconded by Wyckoff, to adjourn the meeting at 8:05 p.m. All ayes. MOTION
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:~EDAminutesXmtgnotes4-18-2000.wpd
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTE;E;S
MINUTES
May 2, 2000
The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were: Patricia Sowada, Barbara
Miller, Nancy Hoium, Catherine Vesley, John Hunter, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the April 4m, 2000, meeting as mailed.
The April 24, 2000, bill list was reviewed. It was moved, seconded, and passed that they be paid.
The May 8, 2000, bill list was reviewed. It was moved, seconded, and passed that they also be paid.
The accounting was reviewed.
Old Business:
The revised 5 year plan was reviewed. There were no additions or corrections. It was moved, seconded, and
passed to approve the 5 year Capital Improvement and Ou~ay Plan as presented. The proper paperwork will be
forwarded to the City Manager and the Public Works.
John Hunter presented a report on the joint meeting of the Columbia Heights City Council, the City of Fridley,
Independent School District #13, and the City of Hilltop. There was discussion about the language barrier that
exists in the schools. The group discussed ideas on how to reach parents to learn English as well as programs that
are being implemented to help the children adjust. Another topic discussed was a joint task force with Fridley,
Columbia Heights, and Spring Lake Park, including some businessmen' from these communities about the
expansion of the Medtronic Corp. and its impact on the local communities in several different areas.
The presentation of a certificate of appreciation to the Heights Theatre owners for their contribution of $696.00
from the Peter Pan benefit was discussed.
The editorial from the Northeaster conceming the City of Columbia Heights and the N.W. Bank building was
discussed. The City Council is exploring options about the use of this property. The Board strongly urged John
Hunter to inform the Council that they would like to have Becky and at least one Board Member involved in the
discussion and planning.
5. The baseboard was replaced in the downstairs activity room.
6. The Library participated in two Tornado Awareness Drills on April 13.
Tax volunteer Debra Patrin, an IRS volunteer, helped keep the form racks filled at the library again this year. It
was noted by staff that there seemed to be fewer people coming in for forms. Tthis may be due to the fact that
people were able to download forms from the Internet as an alternative source.
The roof leaked in the East Room: Dalco inspected the roof and reported that this is an air conditioning problem.
The PCV pipes are cracked and broken and drain plugs are clogged. The City Building Inspector has been
informed and the matter will be pursued through that department and Honeywell.
New Business:
1. The article "Filtering: keeping the Interact clean or shutting it down." was discussed. This article was forwarded
to the Board by Kevin Hansen, Public Works Director. The Board will be updated as needed.
2. The article by Kathy Baxter from Anoka County Library about selling books on e-bay was reviewed.
3. Thank you letter to the VFW Ladies Auxiliary for the donation of the book Ellis Island was reviewed.
4. Crossover statistics were reviewed. The opening of the new Rum River Regional Library was discussed.
5. In order to have the necessary funds for the production of 2,500 library cards not included in the 2000 budget the
following transfers were requested: It was moved, seconded and passed to reallocate $600.00 in line item 2025
from Automated Circulation System (ACS) Supplies-2 laser scanners to 2025 ACS Supplies-library cards. It was
moved, seconded and passed to transfer $110.00 from 2171 General Supplies to 2025 ACS supplies. It was
moved, seconded and passed to transfer $50.00 from 2030 Printing and Printed Forms to 2025 ACS supplies. It
was moved, seconded and passed to transfer $50.00 from 3430 Advertising Other to 2025 ACS supplies. It was
moved, seconded and passed to transfer $100.00 from 2183 Audio Cassettes to 2025 ACS supplies.
6. Page applications were accepted during the month of April. 4 applications were received. These will be scored
and interviews will be set up for next week.
7. A CHASE grant update was given. CHASE will fund the following programs: Libra, Teen Read Week,
Coffeehouse Series, and the Puppet Workshop. A 21~ Century grant in cooperation with the school district will
provide the funding for the following two programs: Harry Potter Party and American Girl Tea Party. The Board
will receive an informational item at each Board Meeting to track expenditures and balances.
8. Marsha has been asked to chair a committee of Anoka County Librarians setting up storytime kits. These kits will
consist of books and props that can be checked out and may be requested for use by schools, daycares, and
educators. The committee is busy working on the details of this project.
9. A parade update was given. Shaft is working with Dave Holmgren of the Heights Theatre to finalize plans for
the "memories of the Heights Theatre Building" contest and also looking into the use of a fiatbed as the base of
a float upon which someone dressed as Harriet Blythe could ride. A Red Wagon Brigade is also being organized.
10. Two pictures that will be displayed at the Historical Society were viewed by the Board. Board members helped
to identify people in the pictures. Suggestions on other people to contact to help with identification were given.
11. Summer Reading Club information was shared with the Board.
12. Booksale information was provided for the Board. A pre-sale requiting a $5.00 ticket will take place on May 31,
from 6:00 p.m. to 8:00 p.m. The open to the public sale will take place on June 1, from 9:00 a.m. to 8:00 p.m.
13. A Resolution recognizing graduating page, Tanu Verma, was offered by Nancy Hoium. The resolution was read.
It was moved, seconded and passed to accept Resolution 2000-1.
14. A bookworm picture donated by Barb Miller to Highland Elementary School was acknowledged by Patricia
Sowada.
15. John Hunter provided preliminary information on the possibility of a "City" credit card.
16. A National Day of Prayer program will be held May 4a~, at Huset Park.
17. A Mayor's Prayer Breakfast will be held May 16. 135 to 150 people have responded to the invitations that were
sent out.
18.- On May 5, the Student Council will enact a mock drank driving accident on 49m and Fillmore to increase
awareness among the student body about the dangers and ramifications of drinking and driving.
19. John Hunter and Catherine Vesley reported on the progress of the "Gateway" meeting. A monument design and
desirable materials were agreed upon. The monument in the Bobby and Steve's triangle will hopefully be in by
the middle of summer. The hope is to eventually have a version of this same monument on all four comers of the
City.
There being no further business the meeting was adjourned at 8:35 p.m. ~
Respectfully submitted,
J~~ine'M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals
with disabilities to participate in all City of Columbia Heights' services, programs, and activities.