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HomeMy WebLinkAboutMarch 27, 2000 RegularCity Council Minutes March 13, 2000 Page 2 to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Columbia Heights. Passed this 13th day of March, 2000 Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk · 3) Approve Payment of Project Safety Net Billing for 2000 MOTION: Move to approve the payment of $6,000 to cover the cost of Project Safety Net for the year 2000, with the cost of the program to be covered as follows: $6,000 from the year 2000 Minnesota Department of Economic Security, Juvenile Accountability Block Grant. Fehst - This program is in conjunction with the City of Fridley. 4) Declaration of Hazardous Building MOTION: Move to waive the reading of Resolution No. 2000-16, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2000-16, declaring the detached garage on the property located at 4008 NE 6th Street as hazardous, the Structure/Building must be razed, and the garage slab is to remain as hard surface parking area. Fehst- This is a burned garage shell, and this action is to declare it a hazardous building to be demolished. RESOLUTION NO. 2000-16 RESOLUTION OF THE CITY COUNCIL FROM THE. CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF HAZARDOUS DETACHED STRUCTURE LOCATED AT 4008 N.E. 6TM STREET. WHEREAS, there is a substandard building located at 4008 N.E. 6TM Street that has been damaged by fire, and unsafe for use since October 16, 1999, WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WHEREAS, the City of Columbia Heights finds this property to be hazardous based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the. 1994 Uniform Code for the Abatement of Dangerous Buildings: City Council Minutes March 13, 2000 Page 3 302(5) Whenever any portion or member or appurtenance thereof is likely to fail, or to become dislodged, or to collapse and thereby injure persons or damage property. 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(12) Whenever the building or structure has been so damaged by fire, wind, earthquake or flood, or has become so dilapidated or deteriorated as to become(i) an attractive nuisance to children; (ii) a harbor for vagrants, criminals or immoral persons; or as to (iii) enable persons to resort thereto for the purpose of committing unlawful or immoral acts. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the detached structure at 4008 N.E. 6th Street is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per 1998 MN State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structure be removed, and the garage slab remain as hard surfaced parking area. Conclusions of Council That all relevant parties have been duly notified of this action. That the structure on the property at 4008 N.E. 6th Street is hazardous and in violation of many local, state and national code requirements. That the relevant parties having an interest in the structure have not complied with requests to rehabilitate and to bring it into compliance with local, state and national code requirements. Order of Caneft 1. The remaining detached garage located at 4008 N.E. 6th Street, Columbia Heights, Minnesota, is a hazardous building pursuant to Minn. Stat. 463.152, 463.616. Pursuant to the foregoing findings and in accordance with Minnesota Statutes, the City Council hereby orders the record owner of the above-hazardous building, or his heirs, to raze the building and retaining wall at the west property boundary within thirty (30) days of the date of service of this order. The existing garage slab is to remain as hard surfaced parking area. The City Council ~krther orden that personal property or fixtures that may unreasonably interfere with the razing and removal of the structure shall be removed within thirty (30) days, and if not so removed by the owner, the City of Columbia Heights may remove and sell such personal property and fixtures at public auction in accordance with law. The City Council timher orders that unless such corrective action is taken or an answer is served upon the City of Columbia Heights and filed in the office of the Court Administration of the District Court of Anoka County, Minnesota, within thirty (30) days from the date of the service of this order, a motion for City Council Minutes March 13, 2000 Page4 summary enforcement of this order will be made to the District Court of Anoka County. The City Council further orders that if the City is compelled to take any corrective action herein, all necessary costs expended by the City will be assessed against the real estate concemed, and collected in accordance with Minn. Stat. 463.22. The mayor, the clerk, city attomey and other officers and employees of the City are authorized and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order, and to assess the cost thereof against the real estate described above for collection, along with taxes. Passed this 13th day of March, 2000. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk Authorize Payment for administering the 1999 Tax Increment Financing Laws MOTION: Move to authorize payment of $14,747.52 for administering the 1999 tax increment fmancing laws of Minnesota, Truth in Taxation, and Special Assessments, with expenses being charged to the TIF Debt Services Fund and the General Fund. Fehst - Anoka County charges the City to do bidding of state in paying back debt services. 6) Award of 2000 Road Aggregates MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase Road Aggregate Materials for the 2000 season based upon low formal bids received at the unit prices and from the vendors as stated. 7) Award of 2000 Plant Mixed Bituminous Materials MOTION: Move to award the bid for and authorize the Mayor and City Manager to enter into an agreement to purchase Plant Mixed Bituminous Materials for the 2000 season based upon low formal bids received at the unit prices and from the vendors as stated. 8) Authorize Bleacher Safel3, Retrofit/Replacement MOTION: Move to authorize retrofit of six sets of bleachers with work to be performed by Flannagan Sales, Inc., in the amount of $8,304.00; and, authorize the Mayor and City Manager to enter into an agreement for the same. Feltst - this will also replace bleachers which are not worth trying to retrofit because of their condition. 9) Authorize Reappointment of Board/Commission members MOTION: Move to reappoint the following people to the various Boards and City Council Minutes March 13, 2000 Page 5 Commissions: Human Services Commission, Scan Clerkin; Library Board, Barbara Miller; Park & Recreation Commission, Brace Magnuson; Planning & Zoning Commission, Tom Ramsdell; Police & Fire Civil Service Commission, Jack Moore; Telecommunications Commission, Kenneth Henke and Bob Buboltz 10) Establish Hearing Dates Re: License Revocation or Suspension of Rental Properties at 3718 Central Avenue. 4131 Washington Street. and 1231/1233 40th Avenue MOTION: Move to Establish a Hearing Date of March 27, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Heidi VonHeideman at 3718 Central Avenue. MOTION: Move to Establish a Hearing Date of March'27, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Carol Topel at 413 1 Washington Street. MOTION: Move to Establish a Hearing Date of March 27, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Talmer Caraway II at 1231/1233 40th Avenue. 11) Approve License Applications MOTION: Move to approve the items as listed on the business license agenda for March 13, 2000. 12) Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. 13) Resolution Supporting Application to the DNR for an Outdoor Recreation Grant for Park Improvements MOTION: Move to waive the reading of Resolution No. 2000-22, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2000-22 being a Resolution authorizing the Public Works Director to submit an application to the Department of Natural Resources Outdoor Recreation Grant Program for eligible ~mds for park improvements and designating the Director of Public Works as the primary contact for the program. RESOLUTION NO. 2000-22 BEING A RESOLUTION SUPPORTING AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT PROGRAM FOR ELIGIBLE FUNDS FOR PARK IMPROVEMENTS AND DESIGNATING THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR WItEREAS, the City of Columbia Heights desires to work towards improving its Neighborhood Parks by facility replacements and new amenities; and WHEREAS, the City of Columbia Heights is in the process of completing and adopting a Parks Comprehensive Plan as a part of the City's overall Comprehensive Plan; and City Council Minutes Max~h 13, 2000 Page 6 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that: the City Council supports the application for the Outdoor Recreation Grants for parks improvements as recommended by the City Park and Recreations Commission and that the Director of Public Works is hereby authorized to apply to the Department of Natural Resources for funding of identified projects on behalf of the City. BE IT FURTHER RESOLVED that the City of Columbia Heights has the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed projects for their design life. BE IT FURTHER RESOLVED that the City of Columbia Heights has not incurred any costs for the proposed projects and owns the land for which the proposed projects will take place on. BE IT FURTHER RESOLVED that Columbia Heights has not willfully violated any Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, Columbia Heights may enter into an agreement with the State of Minnesota for the identified projects and that Columbia Heights certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such agreements as are necessary to implement those projects receiving DNR Outdoor Recreation Grant Funding on behalf of the City. Dated this 13th day of March, 2000. Offered by: Wykoff Seconded by: Szurek Roll Call: All ayes Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Set Public Hearing for Business Subsidy Policy MOTION: Move to set the Public Hearing on the adoption of a policy and criteria for granting business subsidies for 7:00 p.m. on March 27t~, 2000; and furthermore, to authorize the City Manager to publish the required notice in the City Newspaper. Fehst - This is to keep within State law requiring a policy for underwriting businesses within the City. Re-authorize purchase of workstations and office furnishings MOTION: Move to award the purchase of workstations and office furnishings to Alternative Business Furniture, Inc. and Office Depot based upon their low, qualified, City Council Minutes Mar~h 13, 2000 Page 7 responsible bid in the total mount of $7,849.14, with monies to be appropriated from the capital equipment replacement fund; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Fehst - These office furnishings will go into the Community Development Department. Hunter asked if any City bleachers are under the 36" limit not requiring changes? Hansen, Public Works Director stated all City bleachers need to be brought into compliance. Jolly stated the Legislature is working on a bill to possibly give cities financial help with bleacher retro~tting. Hansen indicated the League of MN Cities reported on two Bills in the Legislature,' one would possibly extend the deadline of 2001 by six months to one year, and the second would provide low interestfinancing for this mandate. Bleacher replacement is the largest cost component. Jolly asked for a comparison on asphalt prices from last year. Hansen indicated aggregate prices are up 5% to 8%from last year, and bituminous costs are very close to the same as last year. Upon vote, all ayes. Motion carried. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Proclamations B. Presentations Introduction of New Employees 1. Julie Hanson, Secretary H-Permits/Licenses, Community Development Department Ken Anderson, Community Development Director, introduced Julie Hanson, who started March 6, 2000 as the new Secretary II - Permits and Licenses. Ms. Hanson previously worked for the City of Coon Rapids in permits, where she worked for one year. Ms. Hanson thanked the Council and requested Kathy Pepin hurry back from her vacation. 2. Cindi Willprecht, Recreation Program Coordinator, Recreation Department Keith Windschitl, Recreation Director, introduced Cindi Willprecht, as the new Recreation Program Coordinator. She is a graduate of Gustavus Adolphus College and worked for YMCA. Ms. lfillprecht thanked the Council and stated that after only a week on the job, she has jumped right in and is excited for the summer programs to begin. 3. Dale Range, Maintenance I, Public Works Department Kevin Hanson, Public Works Director, introduced Dale Range, as the new Maintenance I employee for the Public Works Department. Mr. Range has seven years experience in the New Jersey park system. Mr. Range thanked the Council and stated his goal is to demonstrate that he can be an asset to the City of Columbia Heights. D. Recognition Mayor Peterson stated the Council conducted many interviews for Board and Commission members and City Council Minutes Ma~h 13, 2000 Page 8 they were very impressed with the highly qualified applicants who were willing to serve our community. He called each new Commission or Board member to the podium for their appointment. Catherine Vesley. 5135 Matterhom Drive Motion by Hunter, second by Wyckoff, to appoint Catherine Vesley, to a three year term, ending April 1, 2003, to the Library Board. Upon vote, all ayes. Motion carried. Richard Anderson. 4836 4th Street NE Motion by Wyckoff, second by Szurek, to appoint Richard Anderson, to a four year term, ending April 1, 2004, on the Traffic Commission. Upon vote, all ayes. Motion carried. , Julie Wesley, 4141 3~ Streel:#102. Gloria Holcomb. 3919 Ulysses Street NE: Barb Hogan 3937 Ulysses Street NE: Tammy Dempsey. 1253 Circle Terrace. Motion by Jolly, second by Szurek, to appoint the following persons to the Human Services Commission: hlie Wesley, two year term ending April 1, 2002; Gloria Holcomb, two year term ending April 1, 2002; Barb Hogan, three year term ending April 1, 2003; and Tammy Dempsey, three year term ending April 1, 2003. Upon vote, all ayes. Motion carried. Bradley Peter,on. 214 44th Avenue NE Motion by Szurek, second by Jolly, to appoint Bradley Petenon, to a two year term, ending April 1, 2002, on the Telecommunications Commission. Upon vote, all ayes. Motion carried. Patrick Cullen. 1345 44 ~ Avenue NE Motion by Hunter, second by Szurek, to appoint Patrick Cullen, to a two year term, ending April 1, 2002, on the Park and Recreation Commission. Upon vote, all ayes. Motion carried. Each new Commission and Board member addressed the Council with their appreciation. Mayor Peterson thanked all residents who applied. Applicants not currently selected will be placed on the list for future Commission or Board openings. He thanked those who offered their time to the City, and was very confident in the qUality people chosen. Hunter agreed, and is especially pleased with the new Human Service Commission, and anticipates this Commission becoming increasingly active. PUBLIC HEARINGS A. Federal Block Grant for Equipment Purchase Chief Johnson gave the history of Council action accepting a Federal Block Grant of $23,945, with a match of $2,661 to purchase equipment. In February a review committee discussed possible uses for these funds. He went through the list of suggested purchases, 2 body bunkers, 10 ballistic helmets, night vision binoculars, ammunition for practice, spare magazines and clamps, simunition conversion kit, 26 blue traffic vests, printer for squad room and range upgrade. These items will help officers be prepared for various situations. The largest expenditure wouM be for the gun range upgrade, which is not only essential for continual officer training, but also available for our youth safe firearms program. Chief Johnson has received positive feedbackpom a company that wouM like to upgrade our range and use it as an upgrade showcase. This would fall within OSHA standards and the air exchange wouM be about 60 square feet per minute. City Council Minutes March 13, 2000 Page 9 Chief Johnson stated the youth firearms safety program is in its nineteenth year, and is presently run by Captain Roddy. Youth learn with 22 rifles how to safely handle a gun, carry it afield, and they go to the gun range where they are shown how to load, unload, fire and clean the weapon. Hunter questioned if laser beams are harmful. Chief Johnson indicated officers are not allowed to use lasers so they do not become dependant on them. He has heard there can be temporary blurred vision, but the concern wouM be use of the weapon. Some youth use laser beam lights to harass neighbors, and this may soon be addressed at a State or Federal level. Fehst indicated the advantages to having well trained officers, and that funds used for this purpose are well spent. Bradley Peterson, 214 44th Avenue, questioned if the gun range could be available for public use. Chief Johnson indicated liability would prohibit this use on our two lane range, and that there are public ranges in our area. Motion by Jolly, second by Szurek, to close the public hearing and approve the list of equipment to be purchased with this grant. Upon vote, all ayes. Motion carried. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. Other Business 8. ADMINISTRATIVE REPORTS A. Report of the City Manager Fehst informed Council of the meeting on Friday, March 17, at 10:00 a.m. in Conference Room L with the Gateway Committee regarding signage for the City and to talk about a theme for the City. He is trying to reach Bob Profi to attend. Fehst referred to presentation scheduled on Monday, March 20, at 2:00 p.m. in Conference Room I by Decision Resources Ltd., who do surveys of citizens regarding community needs. They previously did a cable franchise survey for the City. This type of survey would give the City a Fade to see how we are doing with city services, if we are in line with the work and time spent with MN Design Team, regarding purchase of properties, general service questions, or specific questions. This will be posted as a public meeting. B. Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions B. Miscellaneous Mayor Peterson informed residents on Saturday, March 18 three new Habitat for Humanity homes will be dedicated. Everyone in the community is invited. The locations are: 4345 4th Street at 1: 30 p.m., 4034 Washington Street at 3:00 p.m., and 4343 Washington Street at 4:00 p.m. Hunter encouraged citizens to stop by and learn more about this program. City Council Minutes Match 13, 2000 Pag~ 10 10. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their cowanents to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT Motion by Wyckoff, second by Hunter to adjourn at 7:45 p.m.. Upon vote, all ayes. Motion carried. Patricia Museovitz, DeputyCity Clerk H-A-~. OFFICIAL PROCEEDINGS PUBLIC IMPROVEMENT HEARING SPECIAL MEETING COLUMBIA HEIGHTS CITY COUNCIL MARCH 20, 2000 1. CALL TO ORDERJROLL CALL Council President Jolly asked residents who were present to sign in. Present: Jolly, Szurek, Hunter, Wyckoff Staff Present: Hansen, Young, Feb. st, Gleason 2. PUBLIC IMPROVEMENT HEARING: 2000 STREET REHABILITATION PROGRAM FOR ZONE 4 Full Street Reconstruction Projects 1 ) Presentation of Information on SWeet Reconstruction Projects by Staff 2) Questions and Comments on Street Reconstruction Projects Partial Street Reconstruction Projects 1) Presentation of information on SWeet Reconstruction Projects by Staff 2) Questions and Comments on Street Reconstruction Projects Mill and Overlay Project 1) Presentation of Information on Mill and Overlay Projects by Staff 2) Questions and Comments on Mill and Overlay Projects by Staff Seal Coat Bituminous Streets 1) Presentation of information on Seal Coat Bituminous Streets, Project by Staff 2) Questions and Comments on Seal Coat Bituminous Streets, Project Keyin Hansen, Public Works Director, referred to the packet Council received which contains a Staff Report and attachments, resolutions, agenda and informational meeting minutes and the attendance list from March 9, 2000, copies of the engineering reports, estimate of costs, proposed assessment sheet, and maps of assessment boundaries. He described the Zone 4 boundaries. (The City has seven zones). Last year staff went out and physically rated the streets and did structural testing. This information was used to make recommendations for street repairs. Full street reconstruction is replacement of the street, curb and gutter. Partial reconstruction is the same, but the curb is salvaged. Mill and Overlay is milling off approximately two inches of the street and re- paving from curb to curb. The rest of the streets in Zone 4 will be seal coated. The utilities in this area were also examined. The sanitary sewer is in good shape. Hansen explained where storm sewer, water main, and catch basin replacements will be done. A four inch water main will be brought up to the standard of eight inches. Hansen indicated the residential assessment will be on a per unit basis. Undeveloped parcels will also be assessed per unit. Total estimated cost for the work is $500,000. This doesn't include utility work which will be funded through the City Utility Construction Fund. Zone 4 was seal coated in 1993. Hansen listed discussion topics from the informational meeting and from phone calls received. Residents questioned drainage and catch basin problems. Hanson stated the notice for 50`h and University stated the streets wouM be concrete. This was an error, as the streets will be bituminous. Hanson indicated there has never been street reconstruction in this area, only seal coating. Zones 1, 2, and 3 have already been reconstructed as necessary. In 1999 alley repair was completed. The City will pay 50 percent Public Improvement Hearing March 20, 2000 Page 2 of full street reconstruction costs and engineering fees. Jolly indicated the work in this zone is less than the $800,000 to $1,000, 000 in other zones of the City. Hansen stated that areas which are only seal coated now will probably need major work in eight years, when this area is considered again. Hansen stated the anticipated schedule would include Council approval of plans, advertising for bids, awarding the contract, holding a pre-construction meeting with the residents, and probably beginning construction by June. An Assessment Hearing would be held in November. The City has been granted DNR funds to help with utility work, but may not take place until July. Hansen indicated the rise in oil prices and aggregate were taken into consideration for cost estimates. President Jolly opened the fioor for public comment. Hansen identified the different type of work to be done and the areas involved. Full reconstruction: 50th Avenue University Avenue to 5th Street 50th Avenue Monroe Street to Jackson Street Partial reconstruction: 50th Avenue 50th Avenue 50 ~A Avenue 7th Street to Washington Street Jackson Street to Central Avenue Monroe Street to Jackson Street Mill and Overlay: Monroe Street Jackson Street 49 ~Avenue 50~Avenue 49th Avenue to 51st Avenue 49thn Avenue to 51 ,t Avenue Monroe Street to Jackson Street 5a' Street to 7th Street Mike Dowdle, 4955 Monroe Street NE, questioned if this includes storm sewer worlk Hansen stated storm sewer work is included but will not be assessed; the utility fund and a grant will pay these costs. The assessment fee is for removal of street, six inches of gravel, concrete curb and gutter, and four inches of bituminous. Mr. Dowdle said this street was seal coated three years ago. Jane Gleason, Assessment Clerk stated this street was last done in 1993. Last summer it was re-crowned in spots for the storm water problem, with no assessment to the residents. Dowdle questioned water run off. Hansen explained our storm water system and rainfall events. Marvin Jensen, 725 50th Avenue NE, questioned why 50th Avenue needs to be redone, when all these streets look the same. Hansen indicated there are many variances in soils, amounts of sub-base, and drainage which affect street conditions.. The streets are cored to find the sub-base, an independent firm determines the existing strength, which determines the necessary repairs. Mr. Jensen felt the water run off problems would make the street repair more of a general public responsibility. Fince Hamann, 712 50 ~ Avenue NE, asked if when the bids are received a cost will be available to public? Hansen stated that in the past, if the bids are within eight percent the City does not adjust the assessment and would proceed. If the increase is more than eight percent, staff would need to go back to Council for approval. Szurek asked if residents will be allowed to work with the contractor if they would like to reconstruct their driveway. Hansen stated that if Council would like that option, it can be bid, as such, as an alternate. LeRoy Sibell, 5001 Monroe Street NE, asked how seal coating was charged? Hansen stated the proposal is per Public Im!~ovement Hearing March 20, 2000 Page3 unit parcel, not per foot, with the rate at $148 per parcel. In the past, the fee was per foot. Gleason indicated that on a corner lot, the short side is considered the street side and would pay the full amount. The Avenue charge is the long side of their lot and charged 1/3rd the cost. Mr. Sibell felt this should be part of a resident's taxes. He suggested the city considered doing their own seal coating, as Coon Rapids does their own and does not charge their residents. Hansen stated this project is scheduled every 8 years. Staff does all the preparatory work and spot repairs. The City does not have the funding or staff to do this work. Mr. Sibell wanted assurance that from this point on into the future, that charges will be by parcel, not per foot. Fehst indicated alley work was done on per unit basis also. A resident in the audience asked if they will be able tO get into their driveways. Hansen indicatedyes, but not at all times. The Contractor must allow residents access to their driveways in the morning and evening. Residents will be notified in advance to allow them time to get their car out of the driveway. If it rains, roads may get a little messy. Gleason explained the special assessment hearing in November. People will be assessed over a 15 year period for a mill and overlay or seal coating, but are allowed 30 days to pay without interest being charged. After that time 8% interest will be charged, with payment due by September, 2001. She encouraged anyone with questions to call the Assessing Department. For projects over five years, there is a senior deferral program available. The assessment can be paid in full at any time, or paid in increments of the resident's choice. Joe Scartozzi, 800 50~h Avenue NE, asked why residents have to pay anything at all? Hansen again explained the cost breakdown. Mr. Scartozzi felt 50th Avenue is used by more people than what live on that block. Jolly indicated there is no way to base assessments on the volume of traffic. State aid roads were discussed. Hansen indicated heavier load vehicles contribute more to road deterioration than traffic volumes. Sibell felt seal coating should be considered routine street maintenance. Hansen estimated the cost of seal coating at $92,000 this year. Jolly stated next year Columbia Heights should consider joining in the Fridley bidding process. Linda Ballentine, 5230 4t~ Street, discussed problems she has with discolored water, and asked when the needed valve replacement would take place. Hansen indicated the pressure reducing valve replacement was originally scheduled for 2001, but will be completed in June of 2000. Hansen advised they could temporarily try flushing water lines in this area. Close the Public Hearing Motion by Szurek, second by Hunter, to close the Public Hearing on the 2000 Street Rehabilitation Projects: P.I.R 1020, 1021, 1022, 1023, 1024, 1025, 1026, 1027, 1028, and 1029. All ayes. Motion earfled. F. Consideration of Resolutions Hansen indicated there are ten resolutions. Each addresses a particular area and particular type of work. 1) Motion by Wyckoff, second by Szurek, to waive the reading of Resolution No. 2000-23, there being ample copies available to the public. All ayes. Motion carried. Motion by Wyckoff, second by Szurek, to adopt Resolution No. 2000-23, being a Public Lmprovement Hearing March 20, 2000 Page4 resolution ordering improvements and preparation of plans, PIR #1020, Project #0001. All ayes. Motion earfled. RESOLUTION NO. 2000-23 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WltEREAS, Resolution No. 2000-18 of the City of Columbia Heights City Council adopted the 28th day of February, 2000, fixed a date for a council hearing on the proposed improvement of Zone 4 AND WHEREAS, ten days~-mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, and WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being de~'ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Seal coating all bituminous City streets in Zone 4 listed below. Zone 4 is bounded by University Avenue N. E. on the west, 48th Avenue N.E. on the south, Central Avenue N.E. on the east and Corporate limits on the north. STREET 4TM Street 6th Street Washington Street 50th Avenue 51 st Avenue 52~ Avenue 5th Street 7th Street Madison Street Sullivan Drive Monroe Street PROJECT LIMITS 48th to 53~a Avenues 481h to 53~a Avenues 48th to 51st Avenues Washington to Monroe Streets University Avenue to Washington Street University Avenue to 7th Street 48th to 53~d Avenues 48th to 53~d Avenues 48th to 51 st Avenues 7th to Washington Streets 48th to 49m Avenues Work would include spot concrete curb and gutter replacement, crack sealing, bituminous surface patching and seal coat application. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted the28th day of Public Improvement Hearing Mar~h 20, 2000 Page5 February, 2000. 4. These improvements shall also be known as P.I.R. #1020 - Project 0001. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement and advertise for bids. Adopted by the Council this 20th day of March, 2000. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Donald Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 2) Motion by Wyckoff, second by Szurek, to waive the reading of Resolution No. 2000-24, there being ample copies available to the public. All ayes. Motion carried. Motion by Wyckoff, second by Szurek, to adopt Resolution No. 2000-24, being a resolution ordering improvements and preparation of plans, PIR #1021, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-24 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28a' day of February, 2000, fixed a date for a council hearing on the proposed improvement of 50th Avenue from University Avenue to 5m Street AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: Full street reconstruction of 50th Avenue from University Avenue to 5th Street. Public Improvement Hearing March 20, 2000 Pag~ 6 Work includes required utility reconstruction, new granular sub-base, new aggregate base, new bituminous surfacing, new concrete curb and gutter including driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and concrete sidewalk/step replacement, resodding and miscellaneous associated construction items. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. -- 4. These improvements shall also be known as P.I.R. #1021 - Project 0002. Kevin Hartsen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Donald Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 3) Motion by Wyckoff, second by Szurek, to waive the reading of Resolution No. 2000-25, there being ample copies available to the public. All ayes. Motion carried. Motion by Wyckoff, second by Szurek, to adopt Resolution No. 2000-25, being a resolution ordering improvements and preparation of plans, PIR #1022, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-25 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28m day of February, 2000, fixed a date for a council hearing on the proposed improvement of 50th Avenue from Monroe SWeet to Jackson Street, AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being deftrayed by special assessments under Charter provisions. Public Improvment Hearing Manh 20, 2000 Page 7 NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Full street reconstruction of 50th Avenue from Mortroe Street to Jackson Street. Work includes required utility reconstruction, new granular sub-base, new aggregate base, new bituminous surfacing, new concrete curb and gutter including driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and concrete sidewalk/step replacement, resodding and miscellaneous associated consUnction items. ~ 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28m day of February, 2000. 4. These improvements shall also be known as P.I.R. #1022 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Donald Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 4) Motio~ by Hunter, second by Wyckoff, to waive the reading of Resolution No. 2000-26, ' there being ample copies available to the public. All ayes. Motion carried. Motion by Hunter, second by Wyckoff, to adopt Resolution No. 2000-26, being a resolution ordering improvements and preparation of plans, PIR # 1023, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-26 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WIIEREAS, Resolution No. 2000-17 of the Colmbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council hearing on the proposed improvement of 50m Avenue from 7a' Street to Washington Street AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and Public Improvement Hearing March 20, 2000 Page8 the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and .extent of such improvements is as follows: Partial street reconstruction of 50th Avenue from 7th Street to Washington Street Work includes required utility reconstruction, granular subbase, new aggregate base, new bituminous surfacing, random curb and gutter replacement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. These improvements shall also be known as P.I.R. #1023 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Hunter Seconded by: Wyckoff Roll Call: All ayes Donald G. Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember s) Motion by Hunter, second by Wyckoff, to waive the reading of Resolution No. 2000-27, there being ample copies available to the public. All ayes. Motion carried. Motion by Hunter, second by Wyckoff, to adopt Resolution No. 2000-27, being a resolution ordering improvements and preparation of plans, PIR #1024, Project ~0002. All ayes. Motion carried. RESOLUTIONNO. 2000-27 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council heating on the proposed improvement of 50th Avenue from Jackson Street to Public Improvement Hearing March 20, 2000 Pag~ 9 Central Avenue NE AND WItEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WIIEREAS, the Council determines to proceed with this local improvement, a portion of the cost being def~ayed by special assessments under Charter provisions. NOW THEREFORE, BE,IT~RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Partial street reconstruction of 50th Avenue from Jackson Street to Central Avenue NE. Work includes required utility reconstruction, granular subbase, new aggregate base, new bituminous surfacing, random curb and gutter replacement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. 4. These improvements shall also be known as P.I.R. #1024 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Hunter Seconded by: Wyckoff Roll Call: All ayes Donaid G. Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 6) Motion by Hunter, second by Wyckoff, to waive the reading of Resolution No. 2000-28, there being ample copies available to the public. All ayes. Motion carried. Motion by Hunter, second by Jolly, to adopt Resolution No. 2000-28, being a resolution ordering improvements and preparation of plans, PIR #1025, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-28 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, Public Improv~m~nt Hearing March 20, 2000 Page: 10 2000, fixed a date for a council hearing on the proposed improvement of 50 ¼ Avenue from Monroe Street to Jackson Street AND WHEREAS, ten days' mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Partial street reconstruction of 50 'A Avenue from Monroe Street to Jackson Street. Work includes required utility reconstruction, granular subbase, new aggregate base, new bituminous surfacing, random curb and gutter replacement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. 4. These improvements shall also be known as P.I.R. #1025 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20hh day of March, 2000. Offered by: Hunter Seconded by: Jolly Roll Call: All ayes Donald G. Jolly, Council President Patdcia Muscovitz, Deputy City Clerk Councilmember 7) Motion by Szurek, second by Hunter, to waive the reading of Resolution No. 2000-29, there being ample copies available to the public. All ayes. Motion carried. Motion by Szurek, second by Hunter, to adopt Resolution No. 2000-29, being a resolution ordering improvements and preparation of plans, PIR #1026, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-29 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS Public Improvement Heating March 20, 2000 Pagell WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council hearing on the proposed impmvernent of Monroe Street from 49th Avenue to 51st Avenue AND WHEREAS, ten days mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20hh day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Mill and Overlay of Monroe Street from 49m Avenue to 51~t Avenue. Work includes required utility reconstruction, spot concrete curb and gutter replacement, milling of the existing street surface, new bituminous pavement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. 4. These improvements shall also be known as P.I.R. #1026 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Szurek Seconded by: Hunter Roll Call: All ayes Donald G. Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 8) Motion by Szurek, second by Hunter, to waive the reading of Resolution No. 2000-30, there being ample copies available to the public. All ayes. Motion carried. Motion by Szurek, second by Hunter, to adopt Resolution No. 2000-30, being a resolution ordering improvements and preparation of plans, PIR #1027, Project #0002. All ayes. Motion carried. Public Improvement Hearing Mar~h 20, 2000 Pag~ 12 RESOLUTION NO. 2000-30 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council hearing on the proposed improvement of Jackson Street from 49th Avenue to 51 st Avenue AND WHEREAS, ten days mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring'to be heard were given an oppommity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being de~'ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Mill and Overlay of Jackson Street from 49th Avenue to 51st Avenue. Work includes required utility reconstruction, spot concrete curb and gutter replacement, milling of the existing street surface, new bituminous pavement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28m day of February, 2000. 4. These improvements shall also be known as P.I.R. #1027 - Project 0002. Kevin Hartsen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Szurek Seconded by: Hunter Roll Call: All ayes Donald G. Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember 9) Motion by Szurek, second by Hunter, to waive the reading of Resolution No. 2000-31, there being ample copies available to the public. All ayes. Motion carried. Public Improvement Hearing March 20, 2000 Page 13 Motion by Szurek, second by Hunter, to adopt Resolution No. 2000-31, being a resolution ordering improvements and preparation of plans, PIR #1028, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-31 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council hearing on the proposed improvement of 49 ¼ Avenue from Monroe Street to Jackson Street AND WHEREAS, ten days mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20hh day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Mill and Overlay of 49 ~ Avenue from Monroe Street to Jackson Street. Work includes required utility reconstruction, spot concrete curb and gutter replacement, milling of the existing street surface, new bituminous pavement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th day of February, 2000. 4. These improvements shall also be known as P.I.R. #1028 - Project 0002. Kevin Hartsen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Szurek Seconded by: Hunter Roll Call: All ayes Donald G. Jolly, Council President Patricia Muscovitz, Deputy City Clerk Councilmember Motion by Jolly, second by Szurek, to waive the reading of Resolution No. 2000-32, there being ample copies available to the public. All ayes. Motion carried. Public Improvexnent Hearing March 20, 2000 Page 14 Motion by Jolly, second by Szurek, to adopt Resolution No. 2000-32, being a resolution ordering improvements and preparation of plans, PIR #1029, Project #0002. All ayes. Motion carried. RESOLUTION NO. 2000-32 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, Resolution No. 2000-17 of the Columbia Heights City Council adopted the 28TM day of February, 2000, fixed a date for a council hearing on the proposed improvement of 50th Avenue from 5th Street to 7th Street AND WHEREAS, ten days mailed notice and two published notice of the hearing a week apart was given, and the hearing was held thereon the 20th day of March, 2000, at which all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the location and extent of such improvements is as follows: Mill and Overlay of 50th Avenue from 5th Street to 7th Street. Work includes required utility reconstruction, spot concrete curb and gutter replacement, milling of the existing street surface, new bituminous pavement, restoration and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the Council Resolution adopted 28th' day of February, 2000. 4. These improvements shall also be known as P.I.R. #1029 - Project 0002. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 20th day of March, 2000. Offered by: Jolly Seconded by: Szurek Roll Call: All ayes Donald G. Jolly, Council President PaWicia Muscovitz, Deputy City Clerk Councilmember Motion by Szurek, second by Wyckoff, to adjourn the meeting at 8:40 p.m. All ayes. Motion carried. Public Improvement Hearing Manzh 20, 2000 Page 15 Patricia Muscovitz, Deputy City Clerk COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: March 27, 2000 AGENDA SECTION: Consent NO: 4 - A - 2 ITEM: NO: ORIGINATING DEPARTMENT: CITY MANAGER'S Establishing Work Session BY: meeting dates for April, 2000 DATE: W. Fehst March 23t 2000 CITY MANAGER' S APPROVAL B Y' ff/~/"~~ Work Sessions for April, 2000. It is recommended that Work Sessions be scheduled as follows: Monday, April 3, 2000 - following the 7:00 p.m. Board of Review meeting Monday, April 17, 2000 beginning at 7:00 p.m. RECOMMENDED MOTION: Move to establish Work Session meeting date of Monday, April 3, 2000, immediately following the Board of Review meeting, and Monday, April 17, 2000, at 7:00 pm. COUNCIL ACTION: h: \2000-3-27worksessiondates CITY COUNCIL LETTER Meeting of: March 27, 2000 AGENDA SECTION: CONSENT NO: ITEM: Accept Bid for T-shirt and Equipment Order NO: ORIGINATING DEPT.: Recreation BY: Gregg Gagnon DATE: March 22, 2000 CITY MANAGER APPROVAL BY:/t/a~~~z' BACKGROUND: On February 28, 2000 the Recreation Department received authorization to secure bids for t-shirts and eqm'pment for the 2000 season. We sent the bid specifications to 13 companies, and received 7 bids for the t-shirt portion of the bid, and 3 bids for the equipment portion. Below is a list of the bids received by the Recreation Department. T-Shirt Bid Fitzharfis Sports - $6,299.00 Sporting Goods Inc. - $6,662.32 Dave's Sport Shop - $7,052.40 Pro-Motion Apparel - $7,338.88 Taho/Samm - $7,852.45 Marudas - $8,000.00 Raghead Sporewear - $8,720.25 E~lulpmeat Bid Sporting Goods Inc. - $4,198.27 Taho/Satum - $4,281.24 (not complete bid) Dave's Sport Shop - $4,796.20 RECOMMENDED MOTION: Move to accept the low responsible bids from Fitzharris Sport in the mount of $6,299.00, and Sporting goods Inc. in the mount of $4,198.27 with both to be paid from account 88145001-2170. COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: Consent ITEM: Conditional Use Permit NO: Case# 2000-0304, 2261 37th Ave NE Meeting of: March 27, 2000 Issue Statement: Dan Terzich, Manager of Ace Hardware, is requesting a Conditional Use Permit to allow the use of an accessory structure consisting of a 21' x 48' tent to be located in the far east side of the parking lot at 2261 37th Ave. NE from April 10, 2000 through July 31, 2000 for the purpose of conducting retail sales of green and flowering plants. Backeround: This will be the 8m year Frattalone's Ace Hardware will operate their greenhouse in the same location. Analysis: The principal uses of the subject parcel are preexisting and comply with zoning . regulations. Existing parking exceeds zoning requirements, and the property will still meet minimum parking requirements after the placement of the accessory structure over eight parking spaces. According to Section 9.113(2)(a) of the Zoning Ordinance, accessory buildings are only allowed as a Conditional Use within any "RB" Business District. The proposal is consistent with zoning regulations. Note that there will be two exits and two fire extinguishers in the tent. Please note that the Fire Department has reviewed and approved the plans. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on March 14, 2000. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the condition listed in the recommended motion. Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of a temporary green and flowering plant sales tent at 2261 37th Avenue NE from April 10, 2000, through July 31, 2000, subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structure on the site. Attachments: Staff Report; Completed Application Form; Site Plan; Tent details; and, Public Notice COUNCIL ACTION: Case: 2000-0304 Page I STAFF REPORT TO ~ PLANNING AND ZONING COMMISSION FOR Tnt~ MARCH 14, 2000 PUBLtC HEARING Case #: 2000-0304 Owaer: Larry Frattallone Address: Arden Hills, MN Phone: (651) 484-3327 Parcel Address: 2261 37ta Ave. NE Zoning: RB - Retail Business District Comprehensive Plan: C - Commercial GENERAL INFORMATION Applicant: Ace Hardware 2261 37m Ave. NE Columbia Heights (612) 788-9455 Surrounding Zoning and Land Uses: Zoning North: R-3 South: RB East: RB & LB West: RB Land Use North: Multi-family residential South: Vacant East: Commercial West: Commercial BACKGROUND Explanation of Request: Dan Terzich, Manager of Ace Hardware, is requesting a Conditional Use Permit to allow the use of an accessory structure consisting of a 21' x 48' tent to be located in the far east side of the parking lot at 2261 374 Ave. NE from April I0, 2000 through July 31, 2000 for the purpose of conducting retail sales of green and flowering plants. Approximately eight (8) parking spaces would be eliminated directly in front of the Ace Hardware store. Case History: This will be the 8m year Fmttalone's Ace Hardware will operate their greenhouse in the same location. ANALYSIS ' Surrounding PrOperty: RBtRetail Business is the existing zoning on the subject parcel and on property to the south, east, Case: 2000-0304 Page 2 and west. The zoning to the north of the subject parcel is zoned R-3, Multiple Family Residential, and is used for multi-family residential purposes. The area east across McKinley Street is zoned both RB, Retail Business, 'and LB, Limited Business, and is used commercially. Property south of the subject parcel within Columbia Heights is used as open space by the Lion's Club and is zoned RB, Retail Business. The proposed use will be consistent with the character of the surrounding property. Technical Review: The principal uses of the subject parcel are preexisting and comply with zoning regulations. Existing parking exceeds zoning requirements, and the property will still meet minimum parking requirements after the placement of the accessory structure over eight parking spaces. According to Section 9.113(2)(a) of the Zoning Ordinance, accessory buildings are only allowed as a Conditional Use within any "RB" Business District. The proposal is consistent with zoning regulations. Note that there will be two exits and two fire extinguishers in the tent. Please note that the Fire Department has reviewed and approved the plans. Con~liance with City Comprehensive Plan: The Land Use Plan Map designates this area of Columbia Heights for future commercial activity, including retail sales, offices, and service businesses. The proposal is consistent with the intent of the City Comprehensive Plan. Summary: The positive aspects of this petition are as follows: 1. The proposal is consistent with the Columbia Heights Zoning Ordinance and Comprehensive Plan. 2. The proposed use has operated for each of the past seven years over a similar time period. CONCLUSION Sta. ff'Recommendation: Staff recommends approval of the Conditional Use Permit provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation-of the structures on the site to ensure their removal at the end of the appmved time period. Recommended Motion: Move to recommend City Council approval of the Conditional Use Permit to allow the operation of a temporary green and flowering plant sales tent at 2261 37th Avenue NE from April 10, 2000, through July 31, 2000, subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structure on the site. Attachments: Completed Application Form; Site Plan; Tent details; and, Public Notice CITY OF COLUMBIA HEIGHTS Application For: aezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval O~her Application Date: case No= OOO Fee: $120 Date Paid'~/O/OO Receipt No: ~0 1. Street Address of Subject Property= 2261N.E. 37th Avenue 2. Legal Description of Subject Property= 5. Description of ~equest= Condjtional Use Pemit Zonin2: applicable City Ordinance Number Present Zoning. ~%'~ Present Use ~: ~ Section Proposed Zoning lLeason for l~equest= to allow the placement of a tent in the Z:in/C lot For the OurpoqP, of selling green and flowerinq plants for the dates of: ~ O -- ~ I ~ 8. Exhibits Submitted (maps. d~agrams, etc.) Acknovledament and Sirnature: The undersi~ned hereby represents upon all of ~he penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein 'mentioned viii be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the Sta~n~/~~J ^ Z Applicant [ )~.e ~ ~/W/Y4(~'~Date ]~ Signature of : : Taken B~: ~ ... MERCHANDISE: The GARDEN MART is designed to be a low cost maval~ie sales building for addec3 spnnG C:ear get an emm ~o plant sales. It can be quiddy set up in any retail pazt~ng lot. The GARDEN MART offers snow yaut ~ a~ proreckon for your "quality' plants and srtap.oing comfort for your customers, They will 13uy mare on ~ose cold, wet spring days. ~Check Our 'LEASE-MAR7" Finance Plan :' No Pm/7'nents in Off ~ ,, I III I GARDEN MART sn,-Nn wire .=CL:.~-VENT ~osed. In its :owetee =o- smart..=CL:~-'v'ENT~rQOs cgm.atetely ~o me ground to alow f~r gre=~ ver~iaoc~ ant a v~fa ~,f ~,,'C~uC ,,~'C.~, ~,e au~s~Ce. ALso. note v :- of prcCuc: ~rouqn ~e ¢ea~ PaW encl ~)anet. The GARDEN MART a~ a~ t ,-~ill~oarc to ~ aztef'~on t~ your sOring Shown amve ~ a GAROEN MART ~tame ,vim me new SUOE-S;DE ve~olaoon ,system ms.~le¢ The aeat ;3a~els. maae of doulale walled potyc3toona[e. wdl not shatter or cracx. They are almos~ inaesruc~e ye~ suoet licJntwegnL ~ to i~ attcl oOer~e. :or '94 as an aJ- _ Flame seu ug Eke l:ana~le scaffok:L No rneasunng - no guesswork. ~ernaUve :a .-OLY-VENT. ""~_ __- ?no SUDE-SIDE venEla- ~'~--~ ........ " ~i. ~_ , Uon syr, em o.oe.~tes manually a~ct requires no eiec~ Insm4ls ~nd ,~nCcns much like any sliding door. F~r minimum vendlatch simply Ousn panels ogen a [iffie. For a lot of air m~vement push oOen all ~e ,Nay. If maximum venffia~on is aesi~d. me ~anels c~n ~e cornplainly removed as s~wn a~ove. Ju~ lift and ~ull out III Oaaonal ;re-usemDled ~8 go. ~e~ toes m~e e~e me~n~a~ng a b~. ~encn ~c~ ~ sully ~ov~ ~c - swing c~ of t~e way ~o c~olay [~er items Nc~ bench :coS. 21'x30' ST/LL ONLY 21' x 60' - 3,~c0.OO Galvanized Bench Packages Comole~e ~encn toc sysz~ for: 21' x 30' - 768.00 No more w~. using me un~e oe s~ng ~d ~e~. Sh~ cam~ have 21' X ~0' - 1,72S,00 ~ ~ m~luu'y Canl ~o. ~ MORE on the GARDEN MART,, V HOW DOES THE POLY-VENT SIDE OPERATE: The GAROEN MART'I I~Vlnl !1 ides can lie oOefl or closed tO maximsze cusmmer corr~ort and olmr,, ~-otecZion~ Close ~e siclos comlie~/to ~ out raw sming winds. On meet ~ ~en me Sags for maximum fmsn air flaw ramugh OroOOing ~e sings to gmur~ level GAROEN MART. One shind titower in~ltes I~e l~ly-Vef~ I! tuBe~,Whan ir~litm:L 1~31y-Vent II seals ou~ ccto ~ wind wffi"l G-inches of insulaling ~t sExEs, Poly-Vent 11 sides on your GARDEN MARTseros weel~ to your selling season. lemng .you smr~ earty in tl'te s.onng otto sen lit8 irt~o ~e ,'mLThia means ad~e~ sales anc~ ;rc'-'~r~ in :-'~ur ;CCkeL DOES THE WIND EFFECT THE GARDEN MART? NO ..The ~e~-'q a~ me tight $nows me am=at of IDe GARDEN MART ~ ~ ~ rtigll winOs. 1. Hangu~g Maxeta are mang from pur~ns a~acrted dieoily to me nooos. Th~s ramsfete NI DlSket .weigm to inclividu/I"moos. ' "' 2. The wegm at all rims. ~e~s and benc~ on ~e ur~ue cusit-~n 0encn suorJorT~. Agan, ~encn su01~0r~ ~re firmly 8Eacnecl to e~c,"~ I~ooo. 3. Heavy. ~ ,~!le~ ~uoes or concm~ I~locl¢~ r~ clirl~;ly' on t~e c~rcunc 8no lower roeruDer of tl~e · ;ul~Or~. (0vef ~1.000 Courtdis of w~er'or 16.000 13ounc~ of cancrme clo~ holds ~e GH0 in .mace.) ~'rne ~mcmec we..gm at I~askm. ,'llt~. sscle and water :uces :r concrete ~loc~ is concennted oom Sides of ,.he GARDEN MART. This comoined wegnt firrow. anc.-~or~ -'.~e GARQEN MART agajns~ venica~ and $o'mgm iine w;nGs. OI3aonal galvaniz.-,'j ~encn coos increase ctis,~ley flexibility. Ccns~ruc:m: of ~6 go. roll-fcrme~ s~eel. ,'nese s,'ur~! ~encn ~cos cream uo .'.o gT~ s~.. ,'t. cf ,'wa-.'.iereC ¢isc~y s;ace in tl~e 50' mcCel. LJccer ~enc,~, ~o~,s ..-easure t '-6" ~y 6'-O,. !aw~.,:~,encn ar~ 3'-0' ~y C'-C". SI'ICK-QNS Large (6'x2..") :umCer s~c.ker .'ype signs are inc~uae~. =,nGm. easy ~,o tea<: signs can 0e permanently' attacneQ to ~ne GAROEN · MART. 12 s~gns inc!uce~3- .MaKe uO many phrases such as. t~DOING .=L-~NTS" or · GARDEN SUPgL:ES.' 0ecorative flowers inc,'uded. ,erich '.cO endcads simt::ty res~ on si~e and center ~enc~t su!;Ccrt.~. 8enc~ s~onc ~;~ ~ff easily to m~e roem ~r I~e cisc~ay items or :o cre~e ins;an~ ~sles. .............. FAX 1-507-663-0365 = ..... ' P.o.sox 4.58 CASTLE ROCK, MN 55010 1-800'852'3443 Garden Mart combines plant protection with custome: farms parking let space into a comf:}|ete, ' "" The Gamen Mart retail greenhouse trans- ~ . ,_,~. - Garden Mart ~tends me sererig sea. s~n ~ .~-~,':~'-' · ' '~ - re~uc~g ~nxtuct ~rinkage. ELfi set ulc} arid tear down make me Garcen Marc an ideal temt:;arary selling stru~. POly wa. ter-tiiled tl, l~es Qr c~ncrete ~tocks anchor tlqe steel hood sm. zc~, eliminating the need for IDerma- nent footings. Colla3. sible sidewalks provide natural.venffia~jon ~unng warm wearter and insulaficn against early sl3ring frcs:. Muiti-~eve! t3encnes aisc ia. y while also s~odng inventory; The Garden Marc measures 21-feet wide and comes in lengl~s of 48, 60 and 96 feet For more inforrTtaZion on ~e GE Mart. contact Pcly-Tex, inc., P-O. Box 458, Castle Rack, MN 55a10, or call Roger Scnuttz, St¢re Oevel<~;ment, 708-99:7-6495 2=, CITY OF COLUMBIA HEIGHT 590 4OTH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (6 ! 2) 782-28OO TDD 782-2806 Member:- Tom Ramsdell, Keyin Hansc.- Ted '/eh Daniel Snattu &zepnen PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public headng in the City Coundl Chambers of City Hall, 590 40"' Avenue NE, at 5:00 PM on Tuesday, March 14, 2000. Please note that this headng was originally scheduled for March 7, 2000. The Planning and Zoning Commission meeting had to be rescheduled because precinct caucuses are being held on March 7. The order of business is as follows: A request for a Conditional Use Permit to allow the use of an accessory structure consisting of a 21' x 48' tent to be located in the parking lot of 2261 37"" Avenue NE from Apdl 10, 2000, through July 31, 2000, for the purpose of conducting retail sales of green and flowedng plants. Section 9.113(2)(a) of the Columbia. Heights Zoning Ordinance requires a Conditional Use Permit for accessory structures in the RB, Retail Business Zoning District. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. For questions you may contact Joe Hollman, City Planner, at 612-706-3673. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager jh The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to partialpate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611 to make arrangements. (TDD/706-3692 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMEN+ OR THE PRO%, ISION OF SERVICES EQUAL OPPORTUNITY E:.'vlPLOYER AGENDA SECTION: Consent ITEM: Conditional Use Permit NO: Case # 2000-0305, 5126 Central Avenue NE CITY COUNCIL LETTER Meeting of: March 27, 2000 ORIGINATING DEPT.: ~ CITY MANAGER Community Development APPROVAL Issue Statement: This is a request for a Conditional Use Permit and Site Plan approval to construct a 16' x 16' (256 square feet) store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE. The proposed addition will be 34 feet in height. Background: Case #8407-35 was a request for a Conditional Use Permit and Site Plan approval to allow the construction and operation of Skippers restaurant. Case #9206-09 was a request for a Conditional Use Permit and Site Plan approval to allow a 3,428 square foot addition to the building for a tire and battery sales and service operation (Tires Plus) on the property. Also, in 1992, Ordinance 1242 was adopted which was an Ordinance amending the Zoning Ordinance to allow tire and battery sales and service as a Conditional Use Permit in the RB, Retail Business District. Analysis: The subject property is zoned RB, Retail Business District, and Section 9.113(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for tire and battery sales and service in the RB District. The proposed addition meets minimum yard and density requirements for the District. As mentioned in the case history section of this report, Tires Plus received a Conditional Use Permit in 1992. However, Section 9.105(5) of the Zoning Ordinance states that changes to an approved Conditional Use Permit involving structural alterations, enlargements, intensification of use, or similar changes shall require a new application. Because the proposal includes structural alterations, a new Conditional Use Permit will need to be approved. Also, Section 9.105(6) of the Zoning Ordinance requires that the Planning and Zoning Commission review and approve site plans prior to the issuance of building permits for construction other than single and two family residence. Minimum parking requirements will still be met and the proposed addition will not encroach into the existing parking lot, so traffic circulation will not be impacted. However, the Uniform Building Code requires that two handicap accessible (one van accessible) parking spaces be provided if the total number of spaces is between 26 and 50. Currently there is one van accessible space provided, so the Planning and Zoning Commission recommends as a condition of approval that a second handicap accessible space be provided. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on March 14, 2000. They approved the site plan for the project and voted to recommend City Council approval of the Conditional Use Permit, subject to the conditions listed in the recommended motion. Recommended Motion: Move to approve the Conditional Use Permit to allow the construction of a 16' x 16' store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE, subject to the following conditions. 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 3. A second handicap accessible parking space shall be provided on the site prior to the issuance of a final certificate of occupancy for the project. Attachments: Staff Report; Completed application form; Site Plan; Elevation Views; and Public Notice COUNCIL ACTION: Case: 2000-0305 Page: 1 STAFF REPORT TO T~!g PLANNING AND ZONING COMMISSION FOR ~ MARCH 7, 2000 PUBLIC HEARING Case #: 2000-0305 GENERAL INFORMATION Owner: Address: Phone: Senquist, Inc. 1315 Larpenteur, Suite B RoseviHe, MN 55113 (65 1) 642-1523 Applicant: Gregg Lundquist, Tires Plus 5126 Central Avenue NE Columbia Heights, MN (612) 571-4392 Parcel Address: 5126 Central Avenue NE Zoning: RB, Retail Business Comprehensive Plan: C - Commercial Surrounding Zoning and Land Uses: Zoning North: RB Land Use North: Commercial South: RB South: Commercial East: RB East: Commercial West: R-2 West: Residential BACKGROUND Explanation of Request: This is a request for a Conditional Use Permit and Site Plan approval to construct a 16' x 16' (256 square feet) store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE. The proposed entry will be 34 feet in height. Case History: Case #8407-35 ~;as a request for a Conditional Use Permit and Site Plan approval to allow the conslxuction and operation of Skippers restaurant. Case #9206-09 was a request for a Conditional Use Permit and Site Plan appwval to allow a 3,428 square foot addition to the building for a tire and battery sales and service operation (Tires Plus) on the property. Also, in 1992, Ordinance 1242 was adopted which was an Ordinance mending the Zoning Ordinance to allow tire and battery sales and service as a Conditional Use Permit in the RB, Retail Business District. Case: 2000-0305 Page:2 ANALYSIS Surrounding Property: The surrounding property on the north, south and east is zoned RB, Retail Business and is used commercially. The property to the west is zoned R-2, Single and Two Family Residential, and is used residentially. Technical Review: The subject property is zoned RB, Retail Business District, and Section 9.113 (2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for tire and battery sales and service in the RB Di..~rict: As mentioned in the case history section of this report, Tires Plus received a Conditional Use Permit in 1992. However, Section 9.105(5) of the Zoning Ordinance states that changes to an approved Conditional Use Permit involving structural alterations, enlargements, intensification of use, or similar changes shall require a new application. Because the proposal includes structural alterations, a new Conditional Use Permit will need to be approveck Also, Section 9.105(6) of the Zoning Ordinance requires that the Plsning and Zoning Commission review and approve site plans prior to the issuance of building permits for construction other than single and two family residence. Minimum Yard and Density Requirements are as follows: · Lot Width shall be at least 50 feet - subject parcel is approximately 150 feet wide; · Lot Area shall be at least 6,000 square feet - subject parcel is roughly 29,250 square feet;, · Front Yard Setback shall be 15 feet - existing structure and proposed addition will meet this requirement; · There shall be at least one 10 foot side yard, the other side yard can be zero feet - the existing building and proposed addition meet this requirement; · Rear 'Yard Setback shall be 30 feet - the existing building and proposed addition meet this requirement; · The floor area ratio shall not exceed 1.0 - the property will have a floor area ratio of approximately .2 which meets this requirement; · Need minimum frontage of 40 feet - subject parcel has roughly 150 feet of frontage along Central Avenue which meets this requirement. · Maximum height shall be no more than 35 feet - proposed addition will be 34 feet in height which meets this requirement. Parking requirements for a retail operation are at least one parking space for every 200 square feet of floor area.' After the construction of the addition, a total of 26 parking spaces will be required, and there are 30 provided on site, so minimum parking requirements will be met. The proposed addition will not encroach into the existing parking lot, so no par!d__'ng spaces will be lost and traffic circulation will not be impacted. However, the Unlforrn Building Code requires that two handicap accessible (one van accessible) parking spaces be provided if the total number of spaces is between 26 and 50. Currently there is one van accessible space provided, so staff will recommend as a condition of approval that a second handicap accessible space be provided. Case: 2000-0305 Page: 3 Staff has not seen any information pertaining to signage. Note that two square feet of signage is allowed for each front foot of building, so a total 106 square feet of signage is allowed. Staff will recommend as a condition of approval that all proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. The plans do not indicate that there will be any new lighting on the property, but if lighting is added, a lighting plan will need to be reviewed and approved by staff. Light can not exceed 3 foot candles at the property line. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area for future Commercial development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability of the Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan promotes the rehabilitation of existing development land in the City. The proposal will not negatively impact any nearby residential areas and the addition will enhance the aesthetics and visibility of the business. Summary: The positive aspects of this proposal are as follows: 1. The proposal is consistent with the City Comprehensive Plan and minimum requirements of the Zoning Ordinance are being met. 2. The proposed addition will enhance the aesthetics and visibility of the business. The negative aspects of this pwposal are as follows: 1. There does not appear to be any negative aspects. CONCLUSION Stc~Sf Recommendation: Staff recommends approval of the Conditional Use Permit and site plan to allow the construction of a 16' x 16' (256 square feet) store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE. ReCommended Motions: Move to approve the site plan to allow the construction of a 16' x 16' store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE, subject to the following condition. 1. City Council appwval of the Conditional Use Permit. 2. A second handicap accessible parking space shall be provided on the site prior to the issuance of a final certificate of occupancy for the project. Move to recommend City Council appwval of the Conditional Use Permit to allow the construction of a 16' x 16' store front entry tower on the building occupied by Tires Plus at 5126 Case: 2000-0305 Page: 4 Central Avenue NE, subject to the following conditions. 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. All proposed signage must bc submitted on thc City prcscribcd application form and must fully comply with the Zoning Ordinance. 3. A second handicap accessible parking space shah be provided on the site prior to the issuance of a final certificate of occupancy for the project. Attachments: · Completed application form; Site Plan; Elevation Views; and Public Notice Ap~lication For: ~ezoning Variance Privacy Fence Conditional Use Permit Subdivision approval Site Plan Approval Other CITY OF COLUHBIA HEIGHTS RECEIVED F F R I 0 2000 COMMUNiTy DEVELOPMEN] Application Date, Case No: /'~r3("'~O-"'E::)/%/9',b Fee,sI'CO Date Paid7~'rO 2. Legal Description of Subject Property: Street Address of Subject Property, ,~'/,~/~ L%N~4~- /(24( · Address Phone: ) ~St(, ArrY~,~f,a~ Owner: Zonin2: Applicable City Ordinance Number Present Zonin2 Present Use Proposed Zonin~ / Proposed Use ~ ~ Acknovledaaent and Sisnature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein sentioned will be done in accordance winh the Ordinances of the City of Columbia aeighcs and the lava of the State of Minnesota. Taken By: <7//7/ CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, M N 5542 !-3878 (612) 782-2800 TDD 782-2806 PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEARING Members Tom Ramsdell, Chair Keyin Hanson Tecl Yehlc Daniel Shattuc. Stephen Johnson Notice is hereby given that the Planning and Zoning Commission will conduct a public headng in the City Council Chambers of City Hall, 590 40e Avenue NE, at 5:00 PM on Tuesday, March 14, 2000. Please note that this hearing was originally scheduled for March 7, 2000. The Planning and Zoning Commission meeting had to be rescheduled because precinct caucuses are being held on March 7. The order of business is as follows: A request for Site Plan approval to construct an approximately 256 square foot store front entry tower on the building occupied by Tires Plus at 5126 Central Avenue NE. Section 9.105(6) of the Columbia Heights Zoning Ordinance requires that the Planning and Zoning Commission review and approve site plans prior to the issuance of building permits for construction other than single and two family residence. This is also a request for a Conditional Use Permit to allow a structural alteration to the building. Section 9.105(5) of the Zoning Ordinance states that changes to an approved Conditional Use Permit' involving structural alterations, enlargements, intensification of use, or similar changes shall require a new application. Tires Plus received a Conditional Use Permit to operate on the property in 1992. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. For questions you may contact Joe Holiman, City Planner, at 612-706-3673. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Wait Fehst City Manager jh The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids ~Gr handicapped pe~ons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706~3611 to make arrangements. (TDD/706-3692 for deaf or headng impaired only.) THE CITY OF COLUMSIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: 3/27/2000 AGENDA SECTION: CONSENT AGENDA NO: "'t A ITEM: AWARD OF THE 2000-2001 TREE REMOVAL PROGRAM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. ~:~ DATE: CITY MANAGER Background: The City advertised for formal bids for the 2000-2001 Removal of Trees, Trees and Stumps or Stumps only on Public and Private property Contract. Specifications were sent to 10 contractors. The City received two bids. A copy of the Bid Opening Minutes is attached. Analysis/Conclusions: Upon staff review of the submitted bids, Precision Landscape was contacted as to whether an error was made for the line item bid for "price per tree" only. Precision Landscape informed the City that it was an incorrect amount and requested to withdraw their bids, in accordance with article 12.2 in the Instruction to Bidders in the Contract Documents. The bid by Bluemers Tree and Landscape, Inc. is $16.75 per inch diameter (tree and stump removal). The 1998-1999 contract was $14.95 per inch diameter (tree and stump removal). Tree removal costs are paid out of Fund 101-46103. Based upon bids received, Bluemers Tree & Landscape Inc. of Hudson, Wisconsin is the low, qualified, responsible bidder and staff is recommending award of the bid to this company. RECOMMENDED MOTION: Move to award the 2000-2001 Removal of Trees, Trees and Stumps or Stumps only on Public and Private Property Contract to Bhemel's Tree and Landscape, Inc. of Hudson, Wisconsin, based upon their low, qualified, responsible total bid for tree and stump removal, tree removal only, or stump removal only; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. KH.~b Attachment: Bid Opening Minutes COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Thursday, March 23, 2000 at 10:00 a.m. Removal of Trees, Trees & Stumps or Stumps Only on Public and Private Property 2000/2001 Season Pursuant to an advertisement for bids for Removal of Trees, Trees & Stumps or Stumps Only on Public and Private Property for the 2000/2001 Season, an administrative meeting was held on March 23, 2000 atl0:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Lauren McClanahan, Public Works Superintendent Joanne Baker, Public Works Secretary Bills were opened and read aloud as follows: Bidder h tcisi6,, Lahdscape (Bid Withdrawn) B!uemel's Tree Inc. Price Per Price per Price per Total Tree & Tree Stump Price Stump Only Only ~. ,., $-3~50 ~ $23,610 $16.75 $14.75 $2.95 $32,274 Upon staff review of the submitted bids, Precision Landscape was contacted as to whether an error was made for the line item bid for "price per tree" only. Precision Landscape informed the City that it was an incorrect amount and requested to withdraw their bids, in accordance with the Contract Documents. (See attached.) R tfully submit J e Baker, Public Works Secretary i March 24, 2000 C~y of Columbia Heights Public works D~partment 637 - 38th Avenue NE Columbia Heights, NN 55421 Attn: lorean NcClanahan RE: Bid for Removal of Trees, Trees and stumps, or Stumps only Please withdraw my bid for the above eontrsct dated ~4arch 23, 2000. Due to'a misunderstandin9 of the wording in the contract we can not adhere to the bid submitted. sorry for any Inconvenience this may cause. Sincerely, Jason Groholski Vice President Precision Landscape & Tree, Inc. 942 East County Road D LIttle Canada, NN 55109 (651) 484-2726 CITY COUNCIL LETTER Meeting of: 3/27/2000 AGENDA SECTION: CONSENT AGENDA NO: t-t- A -"1 ITEM: APPROVAL OF CHANGE ORDER #1 FOR 1999 ALLEY CONSTRUCTION ORIGINATING DEPARTMENT: PUBLIC WORKS CITY MANAGER Background: The 1999 Alley Program consisted of the construction of 14 alley segments with concrete surfacing and 2 alley segments with bituminous surfacing throughout the city. Utility replacement work was performed where necessary in the same alley segments. The work was completed in 1999 and only punch list items and warranty work remains for spring, 2000 completion. Analysis/C onelusions: The change order, attached, modifies the contract to include additional quantities for an alley segment added by petition, additional storm sewer work to facilitate drainage, and field changes to water main work requested by staff or due to existing conditions. Staff recommends approval of Change Order #1. A stmm~ry of the areas and costs is as follows: ALLEY CONSTRUCTION Alley: West of Reservoir Blvd and South of Circle Terrace Blvd. Alley construction added in accordance with petition and authorization to proceed at Public Improvement Hearing. Additional costs to be appropriated from PIR fund, infrastructure fund and storm sewer construction fund. AHey Construction Storm Sewer Construction $13,359.00 $16,855.30 WATER MAIN CONSTRUCTION Additional costs to be appropriated from the water construction fund. Alley: West of Reservoir BIrd and South of 41 ~ Avenue. $ 1,182.80 Alley: Reservoir Blvd to Tyler Street and 40~ Avenue to 41= Avenue. $ 2,256.63 Alley: West of Reservoir Blvd and South of 41't Avenue. $ 1,851.32 Alley: West of Reservoir Blvd and South of 42"d Avenue. $ 1,085.84 Alley: West of Reservoir Blvd and South of 42"d Avenue. $ 1,132.84 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 3/27/2000 AGENDA SECTION: CONSENT AGENDA NO: ITEM: APPROVAL OF CHANGE ORDER #1 FOR 1999 ALLEY CONSTRUCTION ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 3/22/00 CITY MANAGER BY: DATE: Continued ....... Page 2 The proposed funding sources are as follows: Assessments $ 3,600.00 Infrastructure Fund $ 9,759.00 Storm Sewer Fund $16,855.30 Water Fund $ 7,518.42 Staff recommends approval of Change Order #1 in the mount of $ 37,732.72. Recommended Motion: Move to authorize Change Order #1 for additional alley, storm sewer and water main consUuction work to Ron Kassa Construction in the amount of $37,732.72 with funding out of PIP, Fund 415 of $3,600.00; Infrastructure Fund 430 of $9,759.00, Storm Sewer Conslmction Fund 654 of $16,855.30 and Water Construction Fund 651 of $7,518.42. Attachment: Change Order No. 1 COUNCIL ACTION: CHANGE ORDER NO. 1 Project: 1999 Alley Improvement Projects City Project: 9902 Owner: City of Columbia Heights Date of Issuance: 637 38'~ Avenue N.E. Columbia Heights, MN 55421 Contractor: Ron Kassa Construction, Inc. 6005 250i St E Elko, MN 55020 You are directed to make the following changes in the Contract Documents: Description: See attached. Purpose of Change Order: The contract has been modified to include the following: See Description Sheet. CItANGE IN CONTRACT PRICE IOriginal Contract Price.' $ 875,091.50 Previous Change Orders No. to No. None Contract Price Prior to this Change Order:. $-875,091;50 Net Increase of this Change Order: $ 37,732.72 IContract Price with all Appmved Change Orders: $ 91~,824.22 Engineer: City Engineer CHANGE IN CONTRACT TIME Original Contract Time: Net Change from Previous Change Order: Contract Time Prior to this Change Order: Net Increase (Decrease) of Change Order: Contract Time with Appmved Change Orders: Approved By: Gary Peterson, Mayor Approved By: Walter Fehst, City Manager Date of Council Action Description of Changes: City requested work continue on water main replacement. located at 11' to 12' deep, instead of the normal 7' depth. Item No. Item Description Water main was Labor Costs 1 Foreman 2 Backhoe Operator 3 Loader Operator 4 Pipelayer 5 Bottomman 6 Laborer/Topman Unit Ouantity Unit Price Est. Amount Equipment Costs 1 235 Backhoe 2 950 Loader 3 Pickup Hour 1.5 $ 77.48 $ 116.22 Hour 1.5 $ 66.33 $ 99.50 Hour 1.5 $ 65.61 $ 98.42 Hour 1.5 $ 58.96 $ · 88.44 Hour 1.5 $ 58.24 $ 87.36 Hour 1.5 $ 56.56 $ 84.84 Material Costs Gate valve box section Hour 1.5 $ 194.23 $ 291.35 Hour 1.5 $ 115.16 $ 172.74 Hour 1.5 $ 9.95 $ 14.93 Ea 1 $ 46.48 $ 46.48 $ 1,100.28 Description of Changes: City requested work continue on water main replacement. Contractor replaced stop boxes that were inoperable for re-connection to main. Item No. Item Description Unit Quantity Unit Price Est. Amount Labor Costs 1 Foreman 2 Backhoe Operator 3 Loader Operator 4 Pipelayer 5 Bottomman 6 LaborerFFopman Hour 3 $ 77.48 $ 232.44 Hour 3 $ 66.33 $ 198.99 Hour 3 $ 65.61 $ 196.83 Hour 3 $ 58.96 $ 176.88 Hour 3 $ 58.24 $ 174.72 Hour 3 $ 56.56 $ 169.68 Equipment Costs 1 235 Backhoe 2 950 Loader 3 Pickup Hour 3 $ 194.23 $ 582.69 Hour 3 $ 115.16 $ 345.48 Hour 3 $ 9.95 $ 29.85 $ 2,107.56 Page 2 of 4 Description of Changes: City requested work continue on water main replacement. Costs reflect locating the water service to 4058 Reservoir. The water service was tapped behind 4064 Reservoir. Item No. Item Description Unit Quantity Unit Price Est. Amount Labor Costs 1 Foreman 2 Backhoe Operator 3 Loader Operator 4 Pipelayer 5 Bottomman 6 Laborer/Topman Hour 2 $ 77.48 $ 154.96 Hour 3 $ 66.33 $ 198.99 Hour 2 $ 65.61 $ 131.22 Hour 2 $ 58.96 $ 117.92 Hour 2 $ 58.24 $ 116.48 Hour 3 $ 56.56 $ 169.68 Equipment Costs 1 235 Backhoe 2 950 Loader 3 Pickup Hour 3 $ 194.23 $ 582.69 Hour 2 $ 115.16 $ 230.32 Hour 2 $ 9.95 $ 19.90 $ 1,722.16 Description of Changes: City requested work continue on water main replacement. Unused tee was exposed on 42~'a Avenue during construction to connect the new main. Tee was removed and straight pipe was installed. Item No. Item Description Unit Quantity Unit Price Est. Amount Labor Costs 1 Foreman 2 Backhoe Operator 3 Loader Operator 4 Pipelayer 5 Bottomman 6 Laborer/Topman Hour 1.0 $ 77.48 $ 77.48 Hour 1.5 $ 66.33 $ 99.50 Hour 1.5 $ 65.61 $ 98.42 Hour 1.5 $ 58.96 $ 88.44 Hour 1.5 $ 58.24 $ 87.36 Hour 1.5 $ 56.56 $ 84.84 Equipment Costs 1 235 Backhoe 2 950 Loader 3 Pickup Hour 1.5 $ 194.23 $ 291.35 Hour 1.5 $ 115.16 $ 172.74 Hour 1.0 $ 9.95 $ 9.95 $ 1,010.08 Page 3 of 4 Description of Changes: City requested work continue on water main replacement. Excavation filled with water because old style stop box had a drain hole similar to a fire hydrant. Item No. Item Description Unit Quantity Unit Price Est. Amount Labor Costs 1 Foreman 2 Backhoe Operator 3 Loader Operator 4 Pipelayer 5 Bottomman 6 Laborer/Topman Hour 1.5 $ 77.48 $ 116.22 Hour 1.5 $ 66.33 $ 99.50 Hour 1.5 $ 65.61 $ 98.42 Hour 1.5 $ 58.96 $ 88.44 Hour 1.5 $ 58.24 $ 87.36 Hour 1.5 $ 56.56 $ 84.84 Equipment Costs 1 235 Backhoe 2 950 Loader 3 Pickup Hour 1.5 $ 194.23 $ 291.35 Hour 1.5 $ 115.16 $ 172.74 Hour 1.5 $ 9.95 $ 14.93 $ 1,053.80 Description of Change: Administration fee for General Contractor for water main construction items. Item No. 1 Item Description Unit Quantity Administration (7 ~A%) L.S. 1 Unit Price Est. Amount $ 524.54 $ 524.54 TOTAL CHANGE ORDER NO. 1 $ 37,732.72 Page 4 of 4 CITY COUNCIL LETTER Meeting of: March 27, 2000 AGENDA SECTION: ~0: ITEM: License Agenda NO: ORIGINATING DEPT.: ~ CITY MANAGER License Department APPROVAL DATE: March 24, 2000 BY: BACK6IP. OU~D ANALYSIS Attached is the business license agenda for the March 27, 2000 City Council meeting. The applications for Contractor Licenses that appear on this agenda are renewals and new applications for the 2000 license year. At the top of the license agenda you will notice a phrase stating "*Signed Waiver Form Accompanied Application '~ This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDEMOTION: Move to approve the items as listed on the business license agenda for March 27, 2000. COUNCIL ACTION: TO CITY COUNCIL March 27, 2000 *Signed Waiver Form Accompanied Application 2066 BUSINESS LICENSE A6ENDA APPROVEDBY COlTRACTORS ADDRESS FEES BUILDING 0FFICIAL *Avalon Builders, Inc. *Dave Dempsey Plumbing *Doody Mechanical Inc. *Doody Mech. dlbla United Sheet Metal Fore Mechanical, Inc. *Larson Plumbing Rayco Construction *Snell Mechanical *Ray N. Welter Heating Universal Signs *U.S. West Wirelss L.L.C. *Whelan-Davis Co., Inc. 1620 Central Ave. N.E. 15985 Barth Dr. 520 Front Ave. 520 Front Ave. 3520- 88e Ave. N.E. 3095-162~ Lane 3801 - 5'~ St. N.E. 8850 Wentworth Ave. S. 4637 Chicago Ave. S. 1033 Thomas Ave. 426 N. Fairview Ave. 7872-12* Ave. S. ;50.00 50.00 50.00 50.00 50.00 50,00 50.00 50.00 50.00 50.00 50.00 50.00 TREE SERVICES PUBLIC WORKS DIRECTOR ff *One Two Tree, Inc. *C T Tree Service 18547 Lakeview Pt. Dr. 312-1't Ave. S.W. 50.00 50.00 license.ag CITY COUNCIL LETTER Meeting of: March 27. 2000 AGENDA SECTION: NO: Consent ITEM: NO: Establish Hearing Dates License Revocation, Rental Properties ORIGINATING DEPARTMENT: Fire BY: Dana Alexon DATE: March 22, 2000 CITY MANAGER APPROVAL DATE'~,~//~ Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. William Frauly .............................. 4546 Fillmore Street NE 2. Sally Anderson .............................. 3843 Hayes Street NE RECOMMENDED MOTION: Move to Establish a Heating Date of April 10, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against William Frauly at 4546 Fillmore Street RECOMMENDED MOTION: Move to Establish a Hearing Date of April 10, 2000 for Revocation or Suspension of a License to Operate a Rental Property within the City of Cohtmbia Heights against Sally Anderson at 3843 Hayes Street COUNCIL ACTION: BRC F:':ENANC:I.'AL SYS'I'E:M 03/23/2000 .1. 2: 38: 53 I::L.JI,ID I'~LnZCAITM :: F:'I.JN%) DE[SCR I F"Y' ]Z ON 101 201 203 204 205 213 235 240 250 278 376 385 387 415 431 601 602 603 604 609 652 653 70 :L 720 881 883 886 GE:NE:RAL. COMMUNITY DIEVEI_OF'MIENT I-'UND F:'ARKVIE:W VIL. LA NC)F~I'I"I ECONOMIC DEVEL. OF'MENT AU'rH SEEC'~ :ION 8 F'ARKVIEW VII_I_A SOLJTH RE:NTAL HOUS :[ NG I... I BRARY COL. HGHTS AF'TE:R SCHOOl... ENRI JUVIENIL..E JUSTICE GRANT TAX INCRE:ME:NT BONDS I~UI_TI.-USE I~IEDE:VIE:I...OF'MENT F'L..AN G. 0. I MF'ROVME:NT BOND 1 ~A CAPITAL. IMF'ROVEMENT -- I::'I1~ CAP E:QU I F' RE:F:'LACE:-.GE:NE:RAL. WATEI~ UT ILI TY SE:WE:R UT I L I l'Y REFLJSE FUND ST(:)F~M SEEWE:R LJTIL. ITY I_ I QUOR SE:WE:R CON~TRLJCT:I:ON F'LJND STORM SEWER CONSTI~UCT. FUND CE:NTRAL GARAGE: DATA F'ROCESSING CONTR I BUTE:D F'ROOE:CTS--RE:C CONTR I BU'rEQ F'ROJECTS--GEN ESCROW I N VIE S T M E: N T T R U S T F'LE:X BE:NE:F:':I:T TI~(UST F'UND TOTAL.. AI_!... FUND,<B BAN K I:E:CAF:' :: BAN I< NAME: BANK CHEi:CI<ING ACC.;OLJNT 'T'OTAL AL..L. BANKS H-A-to Check History D I SBLJRE~E:ME:NTS 45,380.07 526.96 1., 293.50 515.00 829.00 650.45 216.45 3,980.48 .l 06.30 17..96 12,500.68 11,091 .. 00 143.75 2,454.. 12 15,415.88 85,086.0.1. 56,659.59 728 .. 00 65.80 155,524.25 362.67 12.. 50 3,755.21 .1., 502.67 2,918.04 217..27 185,662.85 900,000 .. 00 I, 006 .. 20 1,488,622..66 D I SBLJI~SE:ME:NT,<:.~ I , 488 :,622 .. 66 I, 488,622 .. 66 BRC F:'INANC;I'AL. ,c.~YSI'E[M CITY OF' COL. UMBIA FIEIGFIT,S 05/25/2000 .1.2 GL540R"-V06,00 F'AGE .1. [.]heck History 3/27/00 CI[]LJNC :1: I... BANK VL-ZNDOR Cl"llii:[]K NI..JMBI~:I";~ AM[]UNT BAFI K [:;HIE[:; I< I NG A[j;[:;OI..JI',I'T NORTHEi:ABT STA'TE: BANK A I R 'l'OtJCl-t []I.:.".I...I..UI_AI;~ AI...E:XON/DANA BAKEF(/N[]I;~MA BIELL. B[]Y BAR 8LJF'F'L.Y BELI...BOY C[]RF:'[]I~AT I ON B U R I( E E / ~ I [:] [. E: T C:[TY WIDE WINDOW ,<i;EF(VICI~: [::C)RBE:TT/PAUL. & E:L. I ZABE:TH D[]IER/2000 STATE B I[]YCL. E liE: DLLJND/D[:]R :1.' NDA EI..IE[::TI[]N SYBTIEMS & SOF"TW GE:NIJINE: PARTB/NAPA A[.JTO JOI~NSON BI~[]S. I...IQUOI~ CO. I<LJE:THE:R DIBT. CO. I...EIEBIEXSTIEVIE MIED I C I NE: [.AKEE T[:]LJRS M I NNESOTA []I..IE MI,I DE:PT OF REVEENLJEE !~UCC IqC]RTHE:RN STATE:S F'OWEF~ F'ATTON IND. F'RODUCTS F:'EF'S :[ -'-,COL. A'-7 LJF:' F'tETTY [3ASH .-- JOANNE BAKE F:'HIL.L. IPS WINEE & SF':[RT8 I::'[]S'rA[31~: BY P!-IONE SYSTEM F:'R I OR WI FLEE: QLJAI...ITY WINE & SF'IRITS SCFI:ENDL. E:R EEL..E:VATC]F~ CC]RF' S[313 L. INE CRI~:DIT UNZON SUBURBAN RATE: AUTHC]F~ITY V~L.. T I IEI~RI~:Z/I~F~ I [3 V[:]SS L. I [:']FIT I NG ~ INE ~IER[:H~NTS ~URM/~NG I E ZUEL. KE/V :E OL.~ AARP ~SBUI~Y/REBIE[:[:~ AT &T BE1J...B[3Y COI~I='[3R~T Z[3N BROCK ~F'I:I:TE~: CO. CO[:~"-C[3L.~ B[3TTI._:I:NG H:ED~E DANKA OF'F'F':I:CE: IM~GIN[:~ CO DAVIES SP[3RT SHOI=' E~GL.E: ~IFtE: C:C]FIF'~I~Y [3~U/~L.Z[:E GE:NU I NE: F:'AF~TS/N~F:'A ~LJT[:] 84765 900,000.00 84767 60 .. 30 84768 :L, 188.43 84769 .1. 06.30 84770 432.31 84771 7 :, 368 .. 09 84772 32.00 84773 24,50 84774 22.00 84775 65.00 84776 1,000.00 84777 338.75 84778 88 .. 53 84779 2,682.83 84780 11,706. O0 84781 8 .. 29 84782 I, 260.00 84783 470.00 84784 7,774.00 84785 60 .. O0 84786 50 ,, 28 84787 34.72 84788 96.75 84789 92.28 84790 1,713.55 84791 6,000,00 84792 216.72 84793 9,652.08 84794 174.57 84795 277.31 84796 800.00 84797 263.00 84798 42.43 84799 91.69 84800 25 .. 00 84801 36 .. 00 84803 300.00 84804 10 .. 00 84805 106.11 84806 3,407.43 84807 .1. 00.00 84808 150.72 84809 452.06 84810 2,868 .. 05 84811 59.84 84812 5.99 848 :L 3 :1. 62,46 BRC; F' I NANC I AL_ SYS 'rL::M 03/23/2000 12 Check History 3/27/00 COUI,I(:; :l: l... CITY I[]F' COI..UMBIA I.~I:-:IGt4T~,B GL. 540R--V06. O0 PAGE 2 BAN K VENDOR /;HEZCK NUMBE:R AM[]LJNT BAN I< [:;!.4EC K :1: NG A[:;[:~[:]t. JI,I'T' [3L. ENWOOD I NGE..E:WO/]D [3[]I~MAN/GAI~Y [31:~ I [3GS'-"C[:]OPE:R & C;O I'-I[]H!-::".N,<3 'rl.:: INS .'[: NC :1: KON [:)F'F' I/;Ei: 8C]I...LJl' I C]N J[]HNS[]N BROS. L..IQU[]R C;O. J[:]I..INSON PAPE:R & SLJPF'LY C I<A :[ ,SI~".R/TAMARA I<UETHER DI,c.~'l'. CO. I...A[3ON :[ [3/I_[31~RA I NI~: I...ARSON/R[:]Y I...E:T' ',S F'L. AY H[3[3KEY MAC KE:Y/TAMMY MARK VII DIST. M C A R E: E: / C E: [; I L. E: M ]: ES,~3NEZR/R I [.':,I-'IA!~D M :1: NNE:C-3ASCC] MINNESOTA COA[3HE.:.S M:t:,SKE JR & MARY JO MISKE: F:'Ii~:F'S I "-C[3L_A'-7 UF' F:'IE['I'E:RS F:'I...ACE I NVE,"EH'MENI'8 F:'E:TTY C;A,<~I'4 '- KARE:N MOELL F:'ETTY CASFI .... MAF~Y DLJGDAL. F:'HILL. IF'8 WINE & ,SF:'II~TS F' I:~ 3:0 F;.: W I hi E QLJAL..I'FY WINE: &. ,SI='II:~ITS 'T'HLJN,STROM/AUDREY TMI' COATINGS INC; 'T'OMAS/DAVE WY'T' 't'E:NBACFI/VAL. OF~ I E.=. YOUNG/KATHY AF:'F'INITY H...l.J,c:~ F'E:DE:RAL.. C:R AFS[]ME Dlii:L. TA DE:NTAL. F:':ER,~BT COMMUNITY [:;I:~I~:'.DIT U I [:;MA RE:T I RE:Mlii: NT TF~LJST 4 5 M '.I:I'tl4t.::SO'FA NCF'EI;~S MN [:;H :1: L.D ,SUF'F:'OF~.T P~YME:NT 1'I[31:;~WL::,~3T B~NK '- F"AYR(31...I... A [:]F~CHARD "f'F;:.I..J,c.'~T COMPANY F:'ER~ PERA -' DE:F I NEi:D C:C]NTI=( I BLJT I='!!.=.R~ F'[31... ]: CE RE:I... I I~:1= [313NSO F:'F~UDE:NT I ~L. L. :1: F'E: I N,c.'~LJR~NC R~I'!,~3DI.-':.I...I... 8[:I*I[3L.~RSHII=' I=UN STANDAF~D INSURANCE C[]MF'A 84814 34.66 84815 7 ,, 86 84816 I, 741 . 90 84817 1,902.25 84818 287 ,, 35 84819 I, 060., 63 84820 314.89 84821 100.00 84822 2,168.35 84823 37 ,, 00 84824 925.00 84825 25 .. 00 84826 107.34 84827 561.93 84828 37.00 84829 440.00 84830 183.91 84831 255.00 84832 11,091.00 84833 49.40 84834 24.00 84835 99.16 84836 135.98 84837 I, 868 .. 28 84838 2,472.28 84839 3,386.16 84840 375.00 84841 25 .. 00 84842 11 , 300.00 84843 143..67 84844 4.00 84845 47.58 84847 350 .. 00 84848 994.10 84849 3,615.85 84850 I, 810 ,. O0 84851 10,368.25 84852 282 .. 00 84853 747.15 84854 131,403.47 84855 7,246.20 84856 22,918 .. 36 84857 90.00 84858 347.68 84859 556.80 84860 42 ,. 25 84861 847.19 BRC FINANCIAL SYSTEM 03/23/2000 12 Check History 3/27/00 COLJNC I L, CITY OF" C, OI,.UMBIA HEIGHTS GL. 540R-'V06.00 F'AC-)E 3 BANK VENDOF~ [;HECK NUMBER AMOUNT BAN K (;;l"ll~i:(:; K I I'IG ACCOUI'tT LJ!~IION 49 UN I TED WAY ABL..E: HOSF. i: & RLJBBE:F;,' ]:NC ACE HAI"<DWAI~I.:Z A]:D EL.ECTR]:C SE:F;ZVI'CE:. INC AIR TOU[3H CFZI...L. UI_AR AI...I...SAINT,S BRAND DISTRIB ALL. :[ NA 'rI~AN,SF'[]I~TAT I []N A M E: R I F:' R I D E!: AI'IOKA COUNTY I::'l:~l:]l:'li~l~'rY I:~li~. ANOKA COUNTY 'I'REASURER AF;zAMAR K BAKEI;z & 'rAYL. OR BAKER & TAYI...OF;,' E:NTE:RTAIN 18AF(CODI'.-: D I SC(]UNT WAREHOU BARNA GUZY & STEFFE:N L.l'l[) BAUER 1BUILT TIRL=: & BATTE BONF. i:STRO0 ROSE:NE: ANDE:RL~I BOC)K WHOL. L-.'.SAL. E:RS INC BOO I<MEN I NC/TI.4E: BOYli:R TRUCK F'ARTS BF;,'ODART CAP:[TOL. F'URNITUF(E SALE8 CENTRAl.. F'ARI'S WAREHOUSE: CH :1: ,SAGO L A I(ES D I ,STF;z I BUT I C;ITY OF' BR(:)OI<I...YN F'ARK CLAYHII...L. COCA-COL. A BOT'I"L. I NG M I DWE: CONNEL. LY I NDUSTR I AL !i~:I_E:C CYS UN I F'ORMS DANKA DANKA OFF'F'I'CE IMAGING CO DCI INDUSTI~IE8 LTD DI!i]'IC::O EA,~B'r ,~3IDE BEVEI~zAGIL.': CO F:'I...E:X I BL.E P ]: PE: TC]IOL C;i[::I. F."O(:;U,S NEWSI:'AF'L:.'ZRS G & K ,SE:RVICE:,c:~ GALE RESI~..'.ARCH CO. GI:]VF.~:RNME:NT F' I NANCE OF:'F' :[ C: GRIGGS-C(]OPER & C8 HAPPE:L. DBA PL. AI,ISIGHT/aER HEIGHTS ELECTRIC INC. I..IOHE:NSTF.!: :r. NS I NC HOME DEF'OT ~t2802 HOUICHE:N B I NDE:RY L. TD 84862 609.00 84863 47 .. O0 84865 102.51 84866 1.23.05 84867 5,880.00 84868 119 ,, 02 84869 178.75 84870 175.00 84871 62.94 84872 14,747.52 84873 5,108.00 84874 100.80 84875 20.00 84876 2,231 .. 96 84877 326.75 84878 260.31 84879 118.50 84880 309.19 84881 347.25 84882 105 .. 56 84883 155.74 84884 369..09 84885 54.95 84886 628 .. 61 84887 95.18 84888 2,578.93 84889 22.50 84890 22.74 84891 588.49 84892 442.44 84893 73.95 84894 27.00 84895 424.80 84896 355.80 84897 44.52 84898 14,037.23 84899 933.46 84900 2,311 .. 80 84901 120.51 84902 :L 13.76 84903 270.00 84904 18,914 .. 74 84905 4,406.25 84906 715 .. 86 84907 5,063.05 84908 77.94 84909 118.93 BRC FINANCIAL_ SYSTEM 03/23/2000 12 Check History 3/27/00 C;OUNC I L CITY OF CSI...UI~BIA I.~IZIGI41'S GI...540R--V06.00 F'AGE 4 BAI',.II< VE:NDOR CFIECK NLJMBE[R AMOUNI' BAN I< [:;I--IliE:[:; I< :1: I,IC-] AC[::[:]UI,I 'l' :1: BM C;ORF"ORAT I ON :I:NT'I_ 80CII.::TY [:]F FII*"dE SE J[:]E: SCHMITZ BOOKSEI_.L.E:R JOHNS[]I'I BI'"(08. L..IQUOI;Z CO. JOHNSON PAF'Ei:R & ,c.~LJF'PI...Y [:; K MART KI~:NNE:DY & GRAVE:N I<IF'L..IN[.~ER WASI~IN[BT[]N L..IE:T I<UEi:'I'NER D I ~c~'l'. CO ,, I..ASIF_'I;Z CONTI;ZOI... INC I... :l: NEAR F'UBI_. I SH I NG GROLJF:' I...OC;AT[]I~:S & SUF'F'L.. IES MARl< VII DIST. MIE:NAI~DS []ASHWAY L_UMBli'_'R-'-'F METRO ARlii:A MANAGI~::MENT A8 MliE: 'lrF;ZOF:'OI... I 'rAN COUN[] :E I_ WAS M :1: NNEAP[:]I... :1: S AQUATE:NN I AL. M :1: NNI.=.:AF'[]I._ I S F:' I IqANC!i[ DI~.'.I:'T M :1: I,INEE:AF'OL I ~c~ OXYGEN C[.']. M I NNE[S[:]TA SUN I:'UBI... :1: CAT I 0 MI,I F:' I RE SERV ICE [:;Ei:l:~:'l' I FI C M[]R'F[]N SALT N[:]RTFt STAR I[;E: OI=F ICE DEI-'"OT F:'AM [:] I L. I N[:; I::'AI~KVIEW VIL. I_A I;ZlE:SIDI-ZI'I'IF I::'AUSTI--.~ & S[]NS F:"[] ,S[]I..UT IONS F:'E F:'S I -'COI...A""7 UF:" F'I'4:I:L..I...IF'S WINI.:.': & SF:'IRT8 F:'R I OR W I NE: F:'RY[:]I~ RI!'.'.SOUI~[:;I.:.Z,S, I NC I:;zAF' :r 'r PF;,'INTING -. F:'F;~IDL. EZY Sli:_'ARS COMMI~_'I~CIAL ONE SIGN I..ANGLJA[.'~Iii: & G[:]L..DEi:N A SQUli..".I~[[.]EI.~_' F'RO WINDOW CI...I.:_'A ST Z.T[:]SEi:F:'F.I ' S EQUI F:'ME:NT STRE I [:;I..IE.:.!~ [..IUN ' 8 I NC/DON TAUTGES :, RE:DF'ATH, & CC]. , TWIN CITY [:.]AF;zA[..IIZ ][)[][]1~ CO LJN I F'[]RMS LJ!~IL. I M I TEi]) I NC US BANK 'IFRUST NATI[Z]I,IAI_ A VIDEi:[] BY CYCLING WZEI_I._AMI,:.Z'r'lrlE% INDLJSTRIE8 IN W I NE MEF~[:~HANTS WW GRA INGE".R 84910 120.00 84911 60 .. 00 84912 26.53 84913 10,686., 76 84914 201.23 84915 74 ,, 06 84916 330.50 84917 76.00 84918 27,149 ,. :1.0 84919 13,067.55 84920 89.00 84921 440.13 84922 5,521.78 84923 118., 73 84924 16.00 84925 54,184 ,. 00 84926 800.00 84927 75,597.80 84928 45.20 84929 :L 60., 20 84930 140.00 84931 2,903 ,. 30 84932 347.70 84933 3,087 ,. 64 84934 19.94 84935 931 .. 50 84936 307., 27 84937 I, 502 .. 67 84938 198.97 84939 15,280., 82 84940 447.58 84941 74., 80 84942 89.01 84943 140 .. 01 84944 46.86 84945 50.00 84946 25.75 84947 18.57 84948 I, 833.75 84949 2,516 ,. 00 84950 345.85 84951 287.50 84952 374.87 84953 206.19 84954 143.58 84955 89 ,. 33 I , 488 :, 622.66 *** BRC F INAIqC IAL SYSTI-ZM 03/23/2000 12 Check History 3/27/00 COUNC~ I L C I 'II"Y C3F-' C(]I,..I.,JMB I A HE :[ (31.-I"lr' S GL. 540F~....V06. O0 F:'~C.)[-'.: 5 BAN K VENDOR CHEC:I( NUMBE:R AMOUNT REF'ORT T(]TAI...S: 1,488,622.66 RECORDS F'RINTED .... 000926 DA- / CITY Of COLUMBIA HEIGHTS PUBLIC LIBRARY 820 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 !-2996 (6! 2) 782-2805 TDD 782-2806, PLEASE NOTE: LIIRARY PHONE NUMBERI HAVE CHANGED. NEW NUMBERS ARE: (763) 706-3690; 'rDD (763) 706-3692 NATIONAL LIBRARY WEEK April 945, 2000 PROCLAMATION Board of Trufees Barbara Miller Chair Patricia Sow/da Vice-Chair Richard Hubbard Secreary Nancy Hoium Member at large Catherine Vesley Member at/e'ge John Hunter Council Liaison M. Rebecca Loader /Jbrary D/rector WHEREAS: The American Library Association has set aside the week of April 9-15, 2000, to recognize library service in Columbia Heights, Minnesota and throughout the country; and, WHEREAS: The Columbia Heights Public Library has provided service to the citizens of Columbia Heights for 72 years; and, WHEREAS: There are 12,428 residents of Columbia Heights who arc active registered card users; and, WHEREAS: The Columbia Heights Public Library exists to provide free access to informational and recreational materials for patrons in a barrier-free environment; and, WHEREAS: The Columbia Heights Public Library achieves this goal by providing reference, interlibrary loan, and "at home" services, programming for children and adults, access to the Intemet, and an extensive library collection; NOW, THEREFORE, BE IT RESOLVED, that I, Gary L. Petenon, Mayor of the City of Columbia Heights, do hereby officially proclaim the week of April 9-15, 2000, as NATIONAL LIBRARY WEEK in the City of Columbia Heights, Minnesota. Mayor, Gary L. Peterson City of Columbia Heights, Minnesota THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of March 27. 2000 AGENDA SECTION: NO: ORIGINATING DEPARTMENT: Fire ITEM: Close Hearing BY: Dana Alexon Rental License Revocation NO: DATE: March 22, 2000 CITY MANAGER APPROVAL The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Thomas Brooks regarding rental property at 4328 6m Street NE for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 27, 2000. The public hearing on this property may now be closed in that the owner has made the property vacant and is in the process of selling the property. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Thomas Brooks Regarding Rental Property at 4328 6m Street Terrace in that the Property is vacant and not being used as rental property at this time. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER AGENDA SECTION: NO: Close Hearing Rental License Revocation NO: Meeting of March 27. 2000 ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL DATE: March 22, 2000 DATE;9/aJ//~/I¢ The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Heidi VonI-Ieideman regarding rental property at 3718 Central Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 27, 2000. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Heidi Von Heideman Regarding Rental Property at 3718 Central Avenue in that the Property is in Substantial Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of March 27. 2000 NO: 1TEM: AGENDA SECTION: Close Hearing/Adopt Resolution For Revocation NO: 00- ORIGINATING DEPARTMENT: Fire BY: Dana Alexon DATE: March 22, 2000 CITY MANAGER APPROVAL DATE'L2//~//~,~ Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Carol Topel regarding rental property at 4131 Washint, ton Street for failure to meet the requirements of the Housing Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing RECOMMENDED MOTION: Move to waive the reading of Resolution No. 00- copies available to the public. there being ample RECOMMENDED MOTION: Move to adopt Resolution No. 00- , Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408( 1 ) of the Rental License held by Carol Topel Regarding Rental Property at 4131 Washington Street. COUNCIL ACTION: RESOLUTION 2000-33 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY CAROL TOPEL (HEREINAFTER "LICENSE HOLDER"). WHEREAS, license holder is the legal owner of the real property located at 4131 Washington Street, Columbia Heights, Minnesota, AND WHEREAS, pursuant to Columbia Heights code section 5.104(1 )(a), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the license holder on February 22, 2000 of a public hearing to be held on March 27, 2000. NOW, THEREFORE, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 1, 2000, the Fire Department Inspection office mailed by regular mail a re-licensing application and a notice to schedule an annual inspection to the owner of the property at 4131 Washington Street. 2. That on October 13, 1999, the Fire Department Inspection office, mailed by regular mail a notice of a late re-licensing application to the owner of the property at 4131 Washington Street. 3. That on December 20, 1999, the Fire Department Inspection office, mailed by regular mail a notice offate re-licensing application and a second notice to schedule an annual inspection to the owner of the property at 4131 Washington Street. 4. That on February 2, 2000, the Fire Department Inspection office, mailed by regular mall a final notice to schedule an annum inspection to the owner of the property at 4131 Washington Street. 5. That on February 22, 2000, the Fire Department Inspection office, mailed by certified mail a notice of expired rental housing license due to no annual inspection scheduled and no re- licensing application be received to the owner of the property at 413 1 Washington Street. 6. That on March 24, 2000, the Fire Department Inspection Office for the City of Columbia Heights, has not received any communication from the owner asking to schedule the annual inspection and has not yet received a completed re-licensing application and fees. 7. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO SCHEDULE AN ANNUAL INSPECTION B. FAILURE TO SUBMIT ANNUAL RE-LICENSING APPLICATION 8. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1 ) and 5A.303(1 )(d). CONCLUSIONS OF COUNCIL 1. That the building located at 4131 Washington SWeet is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been' duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F3290 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of ,2000 Offered by: Seconded by: Poll call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of March 27. 2000 AGENDA SECTION: NO: ~,O ' A ' L~ ITEM: Close Hearing Rental License Revocation NO: ORIGINATING DEPARTMENT: Fire BY: Dana Alexon DATE: March 24, 2000 CITY MANAGER APPROVAL The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Talmer Caraway regarding rental property at 1231-1233 40m Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of March 24, 2000. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by TaMer Caraway Regarding Rental Property at 1231-1233 40m Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter AGENDA SECTION: ITEM: Zoning Text Amendment - First Reading NO: Ordinance 1404 CITY COUNCIL LETTER Meeting o~ March 27, 2000 ORIGINATING DEPT.: ~.,/CITY MANAGER Community Development APPROVAL Issue Statement: Richard Lunge, President of First Community Credit Union at 843 40t~ Avenue NE, approached staff in November, 1999, about the possibility of amending Section 9.112(2)(0) of the Columbia Heights Zoning Ordinance which regulates car sales and fleet sales in the CBD, Central Business District. Currently car sales and fleet sales are permitted as a Conditional Use Permit in the CBD. Mr. Lange requested that the number of cars permitted to be displayed for sale increase from two to five. Background: The Credit Union currently has an auto Brokers License from the State, but they would like to receive a used car dealers license. In order to receive a used car dealers license, the applicant needs to have authority from the local jurisdiction to display a minimum of five cars on a lot. Analysis: The Zoning Ordinance currently allows two vehicles to be displayed for sale in the CBD. Please note that a zoning text amendment needs to be initiated by either the City Council or the Planning and Zoning Commission. At their regular meeting on December 7, 1999, the Columbia Heights Planning and Zoning Commission discussed the issue and moved to direct staff to initiate the necessary process for a zoning text amendment to allow five for sale vehicles to be displayed at any time in the Central Business District as opposed to two which is currently allowed. A proposed amendment was discussed during the January meeting and the proposal was eventually denied as the Commission decided that it would be beneficial to examine applicable regulations for auto sales in all zoning districts, not just the Central Business District. During the February 1 meeting, a number of issues were discussed and staff was directed to prepare an amendment for the Commission to review and also research similar ordinances from nearby communities. Staff contacted a number of cities in the metropolitan area to evaluate how other communities address auto sales, please refer to the attached staff report for a summary of this research. The proposed amendment contains consistent conditions between districts. The Planning and Zoning Commission is recommending that a separate section be created that contains these requirements, and the newly created section would be referenced for each district that allows vehicle sales. Currently, the Zoning Ordinance has Section 9.116(14) which regulates open sales lots, so Section 9.116(14)(B) is being created which specifically regulates vehicle sales lots. Also, Section 9.116(14) would be changed to 9.116(14)(A). Please refer to the attached amendment and Ordinance 1404 to review the proposal. Also, the Credit Union also has facilities in Champlin and Coon Rapids, and the Planning and Zoning Commission questioned whether vehicles could be sold at those sites. Staff has researched this issue and prepared the attached memo in response. Recommendation: As discussed during the March 20 work session, the proposed amendment will permit financial institutions to display five vehicles for sale. The definition of financial institution has changed to include a bank, savings bank, savings association, or credit union. Recommended Motion: Move to waive the reading of ordinance 1404, there being ample copies available to the public. Move to establish April 10, 2000, at approximately 7:00 p.m. as the second reading of ordinance 1404 which is an ordinance amending sections 9.111(2), 9.112(2), 9.113(2), 9.114(1), 9.114(2), 9.115A(2), and 9.116(14) of the Columbia Heights Zoning Ordinance. Attachments: Proposed Amendment, Ordinance 1404, Memo, Staff Report COUNCIL ACTION: Proposed Zoning Text Amendment Alternative Case 2000-01011(Ordinance 1404) 9.116(14)(B) Vehicle Sales Lots are subject to the following conditions. (a) The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. (b) A site plan illustrating access aisles, parking locations for for-sale or fleet vehicles, storage areas, and other applicable features shall be submitted for review and approval. (c) The "for sale" or "fleet" vehicles cannot eliminate required parking spaces and must be parked entirely on a privately owned parking lot(s) with a surface impermeable to oil and water, such as asphalt or concrete. (d) Signage for such vehicle must be securely attached to the vehicle and shall not extend above the roof of such vehicle. For the purposes of this condition, the vehicle roof shall be considered the highest factory installed body part, excluding accessory parts such as roof racks and antennas. (e) There shall be a building located on the lot(s) devoted to the conduct of business for vehicle sales. LB, Limited Business District, as a Conditional Use Permit 9.111 (2)(p) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of 9.116(14)(B) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. CBD, Central Business District, as a Conditional Use Permit. 9.112(2)(o) Car Sales/Fleet Sales/Advettiscme. t, subject to the cond/ti-oas of Section 9.116(14)03) a,-d providut that no filorc thai, t~ro (2) vehicles will be pc,,aitted for such use at ai,y time. 9.112(2)(o) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of 9.116(14)03) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. RB, Retail Business District, as a Conditional Use Permit. 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, subject to the conditions of Section 9.116(14)03) and provided that no more than ten (10) vehicles will be permitted for such use at any time. Proposed Zoning Text Amendment Alternative Case 2000-0101 (Orclina~ce 1404) Page 2 9.113(2)(p) Financial institutions shall be allowed to displa~v a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of9.116(14)(tt) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. GB, General Business District, as a Permitted Use. 9.114( 1 )(c) Auto and track sales subject to the conditions of Section 9.116(14)(B), and auto repair. GB, General Business District, as a Conditional Use. 9.114(2)(1) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of9.116(14)(tt) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. I-2, Industrial District, as a Conditional Accessory Use. 9.115A(2)Co) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards; (ii) Vehicle sales shall be subject to the conditions of Section 9.116(14)(tl); (iii) No more than fifteen (15) vehicles will be permitted for such use at any time; and, (iv) All vehicles offered for sale must be stored within a securely fenced area. [ ORDINANCE NO. 1404 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 1: Section 9.112(2)(o) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.112(2)(o) Car Sales/Fleet Sales/Advertisement provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. (ii) The "for sale" or "fleet" vehicles cannot eliminate required parking spaces. (iii) No more than two (2) cars will be permitted for such use at any time. (iv) No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. Shall be repealed and hereafter be mended to read as follows: 9.112(2)(o) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of 9.116(14)0!1) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. Car Sal~s/Flcct Sales/Advediscment, subject to the ccn~diticn~s of Scctioa 9.116(14)(B) and p~ovidcd that no more ~xai, t,~o (2) vehicles ~ill bc lac.n/ttx,'d for sash use at any ti.ne. provided that: (i) The lot is star. ted and g~.dcd accordh~g to a plan submitted by the applicant (iO (iii) (iv) and as appointed by staff. The "for sale" Ok "fleet" vehicles caimot eliminate ~equired palking spaces. No more ~,an t,4o (2) t/us Mll b~ pc, udtted for stnzh use at any tiin~. No "for sale" oa "fleet" vchic}c can rcnxain on the lot for ,ncne tlm~ foul teen (14) days at a~y one time. Section 2: Section 9.113(2)(k) of Ordinance No. 853, City Code of 1977, which currently reads as follows to wit: 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: 1 ) Parking area for car sales cannot eliminate required parking spaces for primary use. 2) No more than ten (10) vehicles can be displayed for sale at any one time. 3) Traffic flow on lot, lighting, parking lot striping must be approved through the Conditional Use Permit process before approval for such operation can be granted. 4) Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by staff. 5) All required state and local licenses must be obtained. Ordinance 1404 Page 1 Shall be repealed and hereafter be mended to read as follows: 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, subject to the conditions of Section 9.116(14)03) and provided that no more than ten (10) vehicles will be permitted for such use at any time. provid~ that the followhtg require,hints arc met. 1) Palking area for cal sales catmot clhninatc ~equired parking spates for plilll~h y usC. 2) No more than ten (10) vehicles can bc displayed for sale at any one time. 3) Tiaffic flow on lot, ligltting, palking lot ~hlpihg must bt .gpiov~d thiough the Conditional Use Pe, mit process bcfort approval lea such operation cab bc glanced. 4) Size, ts~ and stilt of any signage for such vehicle nmst b~ ,,,ithin the vel~cle at all times and approvcd by staff. 5) All ~equiied state and local lice.~ses nmst bt obtained. Sealon 3: Section 9.114(1)(c) of Ordinance No. 853, City Code of 1977, which currently reads as follows to wit: 9.114( 1 )(c) Auto and truck sales, auto repair. Shall be repealed and hereafter be mended to read as follows: 9.114(1 )(c) Auto and truck sales subject to the conditions of Section 9.116(14)(B). and auto repair. Section 4: Section 9.115A(2)Co) of Ordinance No. 853, City Code of 1977, which currently reads as follows to wit: 9.115A(2)(b) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. (ii) The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. (iii) An open auto sales lot must comply with the provisions of Section 9.116(14). (iv) All autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. (v) No more than fifteen (15) cars may be available for sale at any given time. (vi) All cars offered for sale must be stored within a securely fenced area. (vii) All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. Shall be repealed and hereafter be amended to read as follows: 9.115A(2)(b) Auto sales, subject to the following conditions: (i} The use of the property for auto sales must be accessory only to auto repair or auto reduction yards; (ii) Vehicle sales shall be subject to the conditions of Section 9.116(14)03): (iii) No more than fifteen (15) vehicles will be permitted for such use at any time; and. Ordinance 1404 Page 2 (iv) O) (ii) (iii) (iv) (v) (vi) (vii) All vehicles offered for sale must be stored within a securely fenced area. TIle use of file piolJ~, ty fox auto sales nmst be accesso,~ only to auto topnil or auto ieductfon yards. TIle pc, ,nitted and accesso, y uses lllust bc on a site plan apptoved by the Plalmhlg and Zoning COllh~liSSiOll Ot by the City Coralell. An open auto sales lot nmst conllaly ~,ifi~ the provisions crf Section 9.116(14). All adtos presented foe sale nlh~t be palked on aa impc.neable to oil and water ~mface hi good repair, such as asphalt ot concrete and oil p~ukhlg spaces no smal}cr thzm twcttt.v feet (2{Y) in lalgth by ten feet (1 0~) in width. No illOre thall fil't~cll (15) eal s may be available for sale at ally given time. All cars offered for sale nmst be stored witkin a securely fenced alea. All customer and employee parking timst be located on a parking lot ,, ith a starace impc~meabl~ to oil and ,,atct, such as asphalt or conciete, said surface must be mah~tail~ed h~ a conditCh of good tepah. Section 5: Section 9.116(14) of Ordinance No. 853, City Code of 1977, which currently reads as follows to wit: 9.116(14) Open Sales Lots Open sales lots in all districts shall be subject to the following standards: (a) The required yard abutting the public fight-of-way shall be landscaped and said landscaping shall be separated from the usable portion of the lot by a curb or fence. (b) All of the lot other than the portion occupied by building or landscape treatment shall be surfaced to control dust and drainage. (c) Lot shall be constructed according to a grading plan approved by the City Engineer. (d) When such lot is abutting a lot located in the "R" District, a fence of acceptable design shall be erected along the property line. (e) The outdoor lighting system for a sales lot shall be so designed that no direct source of light is visible firore the public right-of-way or adjacent land. (f') Should a public address system be installed, the volume of the sound transmitted shall not be over 50 decibels at 75 cycles per second at the property line. (g) A site plan for the lot showing access aisles, parking, storage, fencing and other necessary features required to understand the operation shall be filed for approval by the City. Shall be repealed and hereafter be amended to read as follows: 9.116(14)A Open Sales Lots Open sales lots in all districts shall be subject to the following standards: (a) The required yard abutting the public fight-of-way shall be landscaped and said landscaping shall be separated from the usable portion of the lot by a curb or fence. (b) All of the lot other than the portion occupied by building or landscape treatment shall be surfaced with a material impermeable to oil and water, such as asphalt or concrete. to cotthol dust and chainage. (c)Lot shall be constructed according to a drainage and grading plan approved Ordinance 1404 Page 3 (d) (e) (0 (g) by the City Engineer. When such lot is abutting a lot located m the "R" District, a fence of acceptable design shall be erected along the property line. The outdoor lighting system for a sales lot shall be so designed that no direct source of light is visible from the public fight-of-way or adjacent land. Should a public address system be installed, the volume of the sound transmitted shall not be over 50 decibels at 75 cycles per second at the property line. A site plan for the lot showing access aisles, parking, storage, fencing and other necessary features required to understand the operation shall be filed for approval by the City. 9.116(14)(B) Vehicle Sales Lots are subject to the following conditions. The lot is surfaced and ~aded according to a plan submitted by the applicant and as approved by staff. (b) A site plan illustrating access aisles, parking locations for for-sale or fleet vehicles. storage areas, and other applicable features shall be submitted for review and alyoroval. (e) The "for sale" or "fleet" vehicles cannot eliminate required parking spaces and must be parked entirely on a privately owned parking lot(s) with a surface impermeable to oil and water, such as asphalt or concrete. (d) Signage for such vehicle must be securely attached to the vehicle and shall not extend above the roof of such vehicle. For the purposes of this condition. the vehicle roof shall be considered the highest factory installed body part. excluding accessory parts such as roof racks and antennas. (e) There shall be a building located on the lot(s) devoted to the conduct of business for vehicle sales. Section 6: Section 9.111(2) of 0rdinance No. 853, City Code of 1977 shall hercaRet be mended to read as follows: 9.111 (2)(p) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of 9.116(14)(B) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this seelion. financial institutions shall include a bank, savings bank, savings association. or credit union. Section 7: Section 9.113(2) of Ordinance No. 853, City Code of 1977 shall hereatL-r be mended to read as follows: 9.113(2)(p) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of g.116(14)(B) can be met. Vehicle sales conducted in this manner shall be deemed an accessory use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial institutions shall include a bank. savings bank. savings association. or credit union. Ordinance 1404 Page 4 Section 8: Section 9.114(2) of Ordinance No. 853, City Code of 1977 shall hereafter be amended to read as follows: 9.114(2)(1) Financial institutions shall be allowed to display a maximum of five (5) vehicles for sale that have been acquired through repossession or other legal means. provided that the conditions of g.116(14)(B) can be met. Vehicle sales conducted in this manner shall be deemed ~ accessoN use to the financial institution and applications shall be processed as a Conditional Use Permit as identified in Section 9.105(5). For the purposes of this section. financial restitutions shall include a bank. savings bank. savings association. or credit union. Section 9: This Ordinance shall be in full force and effect from and after thirty (30) days afmr its passage. Offered by: Seconded by: Roll Call: First Reading: Second Reading: Date of Passage: Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Peterson Ordinance 1404 Page 5 DATE: TO: FROM: RE: COMMUNITY DEVELOPMENT MARCH 16, 2000 MAYOR CITY COUNCIL PLANNING AND ZONING COMMISSION CITY MANAGER (ORDINANCE 1404) In response to discussions that occurredduring the March 14, 2000, Planning and Zoning Commission meeting, staff has researched auto sales regulations relating to the First Community Credit Unions located in Coon Rapids and Champlin. Coon Rapids allows financial institutions to display for-sale repossessed vehicles as an accessory use to the financial institution. However, they limit the number to one and do not permit vehicles to be displayed for sale that have not been repossessed. Please note that this issue is not specifically addressed in their Zoning Ordinance, but Coon Rapids allows financial institutions to display repossessed vehicles as an administrative policy. The City of Champlin does not currently allow auto sales in the zoning district in which the First Community Credit Union is located. Also, their Zoning Ordinance does not currently address the sale of repossessed vehicles as an accessory use, so that particular issue would need to be addressed if the issue arises. Based on their current regulations, the Credit Union would not be able to display any vehicles for sale at the Champlin location. Case 2000-0101 Page: I STAFF REPORT TO TnY. PLANNING AND ZONING COMMISSION FOR T~w. MARCH 14, 2000 PUBLIC HEARING Case #: 2000-0101 GENERAL INFORMATION Owner: Not Applicable Applicant: Address: Not Applicable Phone: Not Applicable Parcel Address: Not Applicable Zoning: CBD, Central Business District; P.B, Retail Business District; GB, General Business District; I-2, Industrial District Comprehensive Plan: C - Commercial City of Columbia Heights 590 40m Avenue NE Columbia Heights, lVlN (612) 782-2856 Surrounding Zoning and Land Uses: Zoning North: Not Applicable South: Not Applicable East: Not Applicable West: Not Applicable Land Use North: Not Applicable South: Not Applicable East: Not Applicable West: Not Applicable BACKGROUND Ex~_ lanation of Request: At their regular meeting on December 7, 1999, the.Columbia Heights Planning and Zoning Commission moved to direct staff to initiate the necessary process for a zoning text amendment to allow five for sale vehicles to be displayed at any time in the Central Business District as opposed to two which is currently allowed. A proposed amendment was discussed during the January meeting and the proposal was eventually denied, as the Commission decided that it would be beneficial to examine applicable regulations for auto sales in all ZOning districts, not just the Central Business District. During the February 1 meeting, a number of issues were discussed and staff was directed to prepare an amendment for the Commission to review and also research similar ordinances from nearby communities. BackF ound.' Staff has contacted the City of Fridley, and they allow "Agencies selling or displaying new and/or used motor vehicles" in their C-2, General Business District, and their C-3, General Case 2000-0101 Page: 2 Shopping Center District, as a special use permit. As an example the following SummariZeS the stipulations that they imposed on their approval for Friendly Chevrolet. 1. Curbing to be installed around blacktop parking and driveway areas located in front of building. 2. Parking spaces on pariclng area to be marked for cars. 3. Curbing to be provided along blacktop area along Fireside Drive sometime in the future. 4. Landscape and planting to be appwved by the City. 5. Slats in existing bullpen area. 6. Provide security lighting. 7. 10' radii on all blacktop comers. 8. Provide 30' planting strip directly in front of building. 9. Provide 15' planting strip along west side of 2 parIcing lots located to the north and south of building. 10. All remodeling to be subject to Fire Codes. The City of New Brighton allows auto sales as a Special Use Permit in their B-3 General Business District which is their most intense commercial district. They don't have any specific conditions that need to be met but review each proposal on a case by case basis and attach conditions to the approval as deemed necessary. The City of Shoreview allows vehicle sales as a Conditional Use Permit in their C-2 General Commercial District which is their most intense commercial district and is intended to be located at an intersection that includes an arterial roadway. As is done in Fridley and New Brighton, Shoreview's Zoning Ordinance does not contain specific conditions for vehicle sales, but conditions can be placed on a Conditional Use Permit approval by the City Council on a case by case basis. The City of West St. Paul allows as a Conditional Use Permit automobile and other vehicles of transportation sales when they are new products and when conducted entirely within a building in their B-3 General Business District. In an effort to summarize the information shown above, it appears that a couple conclusions can be made. · None of the communities researched limit the number of vehicles that can be displayed for sale. · It appears that these communities allow auto sales in their higher intensity commercial districts, ~imilar to our RB, Retail Business District, and GB, General Business District. · Typically, conditions are placed on an approval by the City Council and are not part of the ordinance. Analysis: Currently, the Columbia Heights Zoning Ordinance allows auto sales as follows. Case 2000-0101 Page: 3 CBD, Central 9.112(2)(o) (i) (ii) (in) Or) Business District, as a Conditional Use Permit. Car Sales~eet Sales/Advertisement provided that: The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. The "for sale" or "fleet" vehicles cannot eliminate required parking spaces. No more than two (2) cars will be permitted for such use at any time. No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. RB, Retail Business District, as a Conditional Use Permit. 9.113(2)0Q Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, pwvided that the following requirements are met: 1 ) Parking area for car sales, cannot eliminate required parking spaces for primary use. 2) No more than ten (10) vehicles can be clisphyed for sale at any one time. 3) Traffic flow on lot, lighting, parking lot striping must be approved through the Conditional Use Permit process before approval for such operation can be granted. 4) Size, type and style of any signage for such vehicle must be within the vehicle at all times and appmved by staff. 5) All required state and local licenses must be obtained. GB, General Business District, as a Permitted Use. 9. I14(1)(c) Auto and truck sales, auto repair. I-2, Industrial Business District, as a Conditional Accessory Use. 9.115A(2)Co) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. (ii) The permiRed and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. (iii) An open auto sales lot must comply with the provisions of Section 9.116(14). (iv) All autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet {1 0') in width. (v) No more than fifteen (15) cars may be available for sale at any given time. {vi) ALl cars offered for sale must be gored within a securely fenced area. (vii) All customer and employee parking must be located on a parking lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. Recommendation: Should the Planning and Zoning Commission wish to forward an amendment to the City Council, the text should be amended to contain consiste.t conditions between districts. Staff is Case 2000-0101 Page: 4 recommending that a separate section be created that contains these requirements, and the newly created section would be referenced for each district that allows vehicle sales. Currently, the Zoning Ordinance has Section 9.116(14) which regulates open sales lots, so Section 9.116(14)(B) could be created which specifically regulates vehicle sales lots. Also, Section 9.116(14) would be changed to 9.116(14X A). The proposed amendment reads as follows. 9.116(14)(B) Vehicle Sales Lots are subject to the following conditions. (a) The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. (b) A site plan illustrating access aisles, parking locations for for-sale or fleet vehicles, storage areas, and other applicable features shall be submitted for review and approval. {c) The "for sale" or "fleet" vehicles cannot eliminate required p~ng spaces and must be parked entirely on a privately owned parIcing lot(s) with a surface impermeable to oil and water, such as asphalt or concrete. (d) Signage for such vehicle must be securely attached to the vehicle and shall not extend above the wof of such vehicle. For the purposes of this condition, the vehicle wofshall be considered the highest factory installed body part, excluding accessory parts such as wofracks and 'antennas. {e) There shall be a building located on the lot(s) devoted to the conduct of business for vehicle sales. Amendments would also be necessary for each of the pertinent district sections that address vehicles sales. These amendments are identified below {also see the attached Ordinance CBD, Central Business District, as a Conditional Use Permit. 9.112(2)(o) Car Sales/Fleet Sales/Advertisement, subject to the conditions of Section 9.116(14)(B) and provided that no more than five (5) vehicles will be permitted for such use at any rime. RB, Retail Business District, as a Conditional Use Permit. 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction .with only automobile repair businesses which do not sell fuel, subject to the conditions of Section 9.116(14)(B) and provided that no more than ten {I0) vehicles will be permitted for such use at any time. GB, General BuSiness District, as a Permitted Use. 9.114( 1 )(c) Auto and truck sales subject to the conditions of Section 9.116(14)(B), and auto I-2, Industrial District, as a Conditional Accessory Use. 9.1 I5A(2)Co) Auto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards; Cas~ 2000-0101 Page: 5 (ii) (iii) Or) Vehicle sales shall be subject to the conditions of Section 9.116(14)(15); No more than fifteen (15) vehicles will be permitted for such use at any time; and, All vehicles offered for sale must be stored within a securely fenced area. Recommended Motion: Move to recommend City Council approval of Ordinance 1404, an Ordinance mending sections 9.112(2)(o), 9.113(2)0c), 9.114(1)(c), 9.115A(2)Co), and 9.116(14) of the Columbia Heights Zoning Ordinance. AttachmenB: · Ordinance 1404; Memo to P&Z Commission dated January 27, 2000; Staff Report for the January 4, 2000, Commission meeting; and, Memo to P&Z Commission dated December 2, 1999. COMMUNITY DEVELOPMENT DATE: TO: JANUARY 27, 2000 PLANNING AND ZONING COMMISSION FROM: RE: JOE HOLLMAN, CITY PLANNER~G~~G ZONING TEXT AMENDMENT KE AUTO SALES Issue Statement: At their regular meeting on December 7, 1999, the Columbia Heights Planning and Zoning Commission mov~l to direct staff to initiate the necessary process for a zoning text am~xdm~nt to allow five for sale vehicles to be displayed at any time in the Central Business District as opposed to two which is currently allowed. A proposed amendment was discussed during the January meeting and the proposal was eventually denied, as the Commi-~sion decided that it would be beneficial to examine applicable regulatious for auto sales in all zoning districts, not just the Central Business District. Analvsis: Staff has reviewed all the sections of the Zoning Ordinance, and auto sales are allowed, as follows: CBD, Central Business District, as a Conditional Use Permit. 9.112(2)(o) (i) (ii) (ii~) (iv) Car Sales/Fleet Sales/Advertisement provided that: The lot is surfaced and graded according to a plan submitted by the applicant and as approved by staff. The "for sale" or "fleet" vehicles cannot eliminate requir~ parking spaces. No more than two (2) cars will be pemitted for such use at any time. No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. RB, Retail Business District, as a Conditional Use Pemait. 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: 1 ) Parking area for car sales cannot elim/nate required parking spaces for primary use. 2) No more than ten {10) vehicles can be displayed for sale at any one time. 3) Traffic flow on lot, lighting, parking lot striping must be approved through the Conditional Use Permit process before approval for such'~peration can be granted. 4) Size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by staff. 5) All required state and local licenses must be obtained. Planning and Zoning Commission January 27, 2000 Page 2 GB, General Business Districe, as a Permitted Use. 9.114( 1 )(c) Auto and truck sales, auto repair. I-2, Industrial 9.1XSA(2)(b) (i) (ii) (iu) (iv) (v) (vO (vii) Business District, as a Conditional Accessory Use. Auto sales, subject to the following conditions: The use of the property for auto sales must bc accessory only to auto repair or auto reduction yards. The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. :' An open auto sales lot must comply with the provisions of Section 9.116(14). All autos presented for s.ale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no smaller than twenty feet (20') in length by ten feet (10') in width. No more than fifteen (I 5) cars may be available for sale at any given time. All cars offered for sale must be stored within a securely fenced area, All customer and employee parking must be located on a parldng lot with a surface impermeable to off and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. The following provides a summary of some of the issues tha~ will need to be resolved_ prior to drafting an ordinance amending the various sections of the Zoning Ordinance. Parking - Staff recommends that the requirements sag that vehicles cannot eliminate required parking spaces and they must be parked entirely on a privately owned parking lot{s) with a surface impermeable to oil and water be consistently smled in every disuict that allows vehicle sales. Traffic Circulation - Staff will recommend that a site plan illustrating access aisles, parking locations for for-sale vehicles, storage areas, and other applicable features be submitted for review as part of the approval process. This will help ensure that safe traffic circulation and emergency vehicle access will be maintained. Number of Vehicles - Currently the Ordinance allows 2 vehicles to be displayed for sale in the CBD, '10 vehicles in the RB District, and 15. vehicles in the I4 District. There is not a limi[ in the GB District. As you know the requested 'amendment was to allow 5 vehicles to be displayed for sale in the CBD. Does the Commission want to stay with these regulations? If so, the issue of repossessed vehicles will need to be clarified. You may recall that the question was raised during the January meeting whether repossessed vehicles were counted as part of the ntunber of vehicles allowed to be displayed for sale. or if they were separate. The Ordinance does not c~tly address this issue. Also, by limiting the number of vehicles allowed to be displayed for sale, the Ordinance prevents a large-scale auto dealer, such as Friendly Chevrolet in Fridlcy, from operating in the City. planning and Zoning Commission January 27, 2000 Page 3 Length of Time - As the Ordinance currently exists, for-sale and fleet vehicles can remain on the lot for no more than 14 days in the CBD, The other districts do not specify a length of time. Questions arise whether this should be consistent among districts and also why the 14 day requirement was initiated. What is the benefit of limiting the length of time a vehicle can be displayed for sale if the City allows only a certain number of cars to be displayed at one time? This requirement is difficult to enforce because staff does not know when vehicles are first displayed. If. the Commission decides it is necessary to continue with this requirement, it may be beneficial to require that the'business owner register the vehicle with the City so the length of time for its display can be monitored. Signage - The section of the Ordinance regulating auto sales in the RB District currently requires that size, type and style of any signage for such vehicle must be within the vehicle at all times and approved by staff. Staff has some concerns with this specific language. It states that the signage must be approved by staff, but there are no regulations on which to base an appwval. Staff recommends that specific signage regulations be included in any amendment. Also, from a business perspective, only allowing signage inside a vehicle may seem restrictive as the business owners would want the for-sale vehicles to attract att~tion. Accessory vs. Principal Use - The I-2 District only allows vehicle sales as an accessory use to auto repair or auto reduction yards. Should this remain a requirement? Auto sales could be a principal use in the CBD, RB and GB Districts. One condition to consider is the possibility of requiring a principal structure on the lot in which to conduct business as opposed to having a lot that is vacant of structures being used only to store and sell for- sale vehicles. Landscaping and Fencing - The I-2 District currently requires that all cars offered for sale be stored in a securely fenced area. Should the City continue to require this, or should it be left up to the business owner? Also, Section 9.11(5(14) "Open Sales Lots" of the Zoning Ordinance requires that the required yard abutting a public right-of-way shall be landscaped and said landscaping shall be separated from the usable portion of the lot by a curb or fence. Is this a condition that should be required for auto sales lots in all zoning districts, and how should it apply if auto sales is not the principal use of the lot? Lighting - Section 9.116(14) "Open Sales Lots" also requires that the outdoor lighting system shall be so designed that no direct source of light is visible firore the public fight- of-way or adjacent land. Is this a condition that should be required for auto sales lots in all zoning districts, and how should it apply if auto sales is not the principal use of the lot? In an effort to provide a comparison of regulations, staff has contacted the City of Fridley, and Planning and Zoning Commission January 27, 2000 Page 4 they allow "Agencies selling or-displaying new and/or used motor vehicles" in their C-2, General Business District, and their C-3, General Shopping Center District, as a special use permit. As an example the following summarizes the stipulations that they imposed on their approval for Friendly Chevrolet. I. Curbing to be installed around blacktop parking and driveway areas located in from of building. 2. Parking spaces on parking area to be marked for cars. 3. Curbing to be provided along blacktop area along Fireside Drive sometime in the future. 4. Landscape and planting to be approved by the City. :: 5. Slats in existing bullpen area. 6. Provide security lighting. 7. 10' radii on all blacktop comers.... 8. Provide 30' planting strip directly in front of building. 9. Provide 15' planting strip along west side of 2 parking lots located to the north and south of building. I 0. All remodeling to be subject to Fire Codes. Based upon the aiscussion that occurred during the ~ 4, 2000, Planning ~d Zo~g Co~ssion mee~g, ~e ~omafion p~t~ ~ove h~ been ~s~bl~ to be ~ed ~ a b~is for ~sc~sion at ~e Feb~ 1 mee~g. S~ll be see~g ~on from ~e Commission reg~ding w~ch issues ~d re~a~o~ should be M~essed in ~e Orance mn~t prior to ~o~g t~ough a public heag process. Attached: Staff Report for Case 2000-0101 Case: 2000-0101 Page: 1 STAn RSPOaT TO ,era ZoPa c COMPASSION FOR T~ JANUARY 4, 2000 ~UC H~G Case #: 2000-0101 Owner: Address: Phone: Parcel Address: Zoning: Not Applicable Not Applicable Not Applicable Not Applicable CBD, Central Business District GENERAL INFORMATION Applicant: City of Columbia Heights 590 40" Avenue NE Columbia Heights, IVIN {612) 782-2856 Comprehensive Plan: C - Commercial Surrounding Zoning and Land Uses: Zoning North: Noc Applicable South: Not Applicable East: Not Applicable ;Fest: Not Applicable Land Use North: Not Applicable ,.,eoud~: Not Applicable East: Not Applicable West: Not Applicable BACKGROUND E. rplanation of Request: At their regular meeting on December 7, 1999, the Columbia Heights Planning and Zoning Commission moved to direct staff to initiate the necessary process for a zoning text amendment to allow five for sale vehicles to be displayed at any time in the Central Business District as opposed to two which is currently allowed. Case History: ;. Richard Lange, President of First Community Credit UniOn at 843 40m Avenue NE, has approached staff about the possibility of amending Section 9.112(2)(0) of the Columbia Heights Zoning Ordinance which regulates car sales and fleet sales in the CBD, Central Business District. Currently car sales and fleet sales are permitted as a Conditional Use Penit in the CBD. Please note that a zoning text amendment needs to be initiated by either the City Council or the Planning and Zoning Commission. First Community Credit Union currently has a Conditional Use Permit to sell vehicles from their Case: 2000-0101 Page: 2 site. Mr. Lauge is requesting tl~ the number of cars pertained for sale increase from two to five. The Credit Union currently has'an Auto Brokers License, but they want to receive a used car dealers liceuse from the State. In order to receive a used car dealers license the applicant needs to have authority to display a minimum of. five cal~ on a lot. The used car dealers license will enable the Credit Union to buy cars for their members at auto dealers auctions. The following provides a brief case history for the Credit Union property at 843 40'~ Avenue NE. · Case 9510-45 was a request by the Credit Union for a Conditional Use Permit to allow the operation of a two-day car sales promotion in their parking lot. This request was approved provided that no more than two, two-day car sales for me~...bers only took place per year. · Case 9601-01 was a request for a Conditional Use Permit to allow the operasion of a permanent car sales lot with up t.o five vehicles on display in their paring lot.' This request was denied because a permanent car sales lot was not allowed in the Central Business District. · Case 9603-12A was a request for an amendment to the Conditional Use Permit section of' the Central Business District portion of the Zoning Ordinance that was initiated by the City Council to facilitate operation of a car sales/fleet sales for the Credit Union. The proposed amendment (Section 9.112(2)(o)) was approved. · Case 9603-12B was a request by the Credit Union for a Conditional Use Permit to allow the ongoinS sale of'two vehicles on their parking lot which was approved. A~ALYSIS Technical Review: Section 9.112(2)(o) of the Columbia Heights Zoning Ordinance currently reads as follows. 9.112(2)(o) Car Sales/Fleet Sales/Advertisement provided that: (i) The lot is surfaced and graded according to a plan submitted by the applicant and as (ii) (iii) (iv) approved by staff. The "for sale" or "fleet" vehicles cannot eliminate required parIcing spaces. No more than two (2) cars will be permitted for such use at any time. No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. The proposed amendment reads as follows: 9.112(2)(o) Car Sales/Fleet Sales/Advertisement provided that: (i) The lqt is surfaced and graded according to a plan submitted by the applicant and as approved by staff. (ii) The "for sale" or "fleet" vehicles cannot eliminate required parking spaces and must be parked entirely on a privatelv owned parking lotf s) with a surface impermeable to oil and water, such as asphalt or concrete. (iii) No more than two-(~ five iS) cars will be permitted for such use at any time. (iv) No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen {I4) days at any one time. v{2,). Size, tvpe and style of any signage for such vehicle must be within the vehicle at all Case: 2000-0101 Page: 3 times and approved by s~. As noted previously, no more than two vehicles are permitted for sale at one time and the "for- sale" or "fleet" vehicles cannot eliminate required parlring spaces. Also, Section 9.116(2)(m) of the Zoning Ordinance states that required off-street parking space in all districts shall not be used for the storage of vehicles that are for sale or for rent. First Community Credit Union currently has 17 parldng spaces available on site and 15 are required, so utili2ing two spaces to store for sale vehicles is consistent with zoning regulations. However, this property is located wid~in the downtown parking district, and those non-residential parcels located in the district are not required to provide off-street parking facilities. As a result, if the number of parking spaces designated to display for-sale vehicles were increased from two to five, parIcing requirements will not be violated. Please note that the amended language for subpan (li) states that'vehicles must be parked entirely on a privately oWned parking lot(s) with a surface impermeable to oil and water, such as asphalt or concrete. This will alleviate concerns about parking for-sale or fleet vehicles on-street or in one of the municipal parking ramps/lot, and it will also ensure that for-sale or fleet vehicles are parked on a hard surface. Staff has reviewed other sections of the Zoning Ordinance, and auto sales are allowed in other districts, as follows: RB, Retail Business District, as a Conditional Use Pcmit. 9.113(2)(k) Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: 1 ) Parking area for car sales cannot e!irni~ate required parking spaces for primary use. 2) No more than ten (10) vehicles can be displayed for sale at any one time. 3) Traffic flow on lot, lighting, parking lot striping must be spproved through the Conditional Use Permit process before approval for such operation can be granted. 4) Size, type and style of any signage for such vehicle must be within the vehicle at all times and appwved by staff. 5) All required state and local licenses must be obtained. GB, General Business District, as a Permitted Use. 9.114(1)(c) Auto and truck sales, auto repair. I-2, Industrial Business District, as a Conditional Accessory Use. 9.115A(2)Co) A~tto sales, subject to the following conditions: (i) The use of the property for auto sales must be accessory only to auto repair or auto reduction yards. (ii) The permitted and accessory uses must be on a site plan approved by the Planning and Zoning Commission or by the City Council. (iii) An open auto sales lot must comply with the provisions of Section 9.116{ 14). (iv) All autos presented for sale must be parked on an impermeable to oil and water surface in good repair, such as asphalt or concrete and on parking spaces no C~s~: 2000-0101 P~g~: 4 (V) (vi) smaller than twenty feet (20') in length by ten feet (10') in width. No more than fifteen (15) cars may be available for sale at any given t/me. All cars offered for sale must be stored within a securely fenced m All customer and employee parking must be located on a parkhag lot with a surface impermeable to oil and water, such as asphalt or concrete, said surface must be maintained in a condition of good repair. As evidenced by the information listed above, the City is somewhat inconsistent in our regulation of auto sales. Staff will recommend that this issue be reviewed in more detail as we rewrite the Zoning Ordinance. One concern is the potential impact that increasing the number of vehicles that can be 'displayed for sale may have on the Central Business District. As a reminder, an application for a Conditional Use Permit to allow auto/fleet sales can be made by any property owner in the District. It is not limited to the Credit Union. Car sales lots are generally not desired in a Central Business District which is typically associated with higher density retail sales and service based businesses. The question arises whether increasing the number of cars allowed for sale fi'om two to five will have an impact on Columbia Heights' Central Business District. Complie~nce with City Comprehensive Plan: The City Comprehensive Plan designates this area for future commercial development and as an area of special planning interest The commercial designation is designed to accommodate retail sales, offices, service businesses (no outdoor storage or significant truck traffic, compatible with a retail or office environment). The Plan also states that the City should continue to promote the long-term evolution of the 40a' Avenue corridor to commercial as opposed to residential. The proposal does not seem to impact the goals and objectives of the Comprehensive Plan. Stlrrtrrtarv ? The positive aspects of this proposal are as follows: I. The zoning text amendment would allow First Community Credit Union to enhance their service to their customers by enabling them to receive a used car dealers license from the State of Minnesota. The negative aspects of this proposal are as follows: 1. increasing the number of vehicles that can be disp!ayed for sale may have a negative impact on the image of the Central Business District CONCLUSION St~c/ Recommendarion: Based upon the discussion that occurred during the December 7, 1999, Planning and Zoning Commission meeting, it does not appear that/ncreasing the number of vehicles allowed for sale from two to five will be detrimental to the Central Business District. However, staff has noted that there are some inconsistencies in our regulation of auto sales throughout the City, so staff is Case: 2000-0101 Page: 5 recommending that this issue be evaluated in more detail as the City rewrites the Zoning Ordixlance. : Recommended Moaons : Move to recommend City Council approval of Ord/nance 1404, an Ordinance amending Section 9.112(2)(o) of the Columbia Heights Zoning Ordinance. Move to direct staff to evaluate the regulations pertaining to auto sales in all zoning districts during ~e Zoning Ordinance rewrite process. -. Attachments: · Completed application form; Ordinance 1404; and, Public Notice published inDecember 23 edition of the Focus News CITY. OF COLUHBYA HEICETS lezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Apmlication Date: I>- -/a . 9f Case No: 7_do~-o ! - d t Fee: Date Paid " leceipt 1. Street Address oe Subject Property: A/o~ 2. Legal Description of Subject Propercy: Applicant: ..e= C:','~ o~ C-b.,,.-'.;.- ~.,u+, 4. Owner: Name: Address: Phone: C,~O O3_t,~f ,.'3,.,,;-,<-- b:,,fv:¢e ')-, 4, '¢,',, Zonin2: Applicable City Ordinance Number Present Use Section q , I} ~,. t'~-~ Proposed Zonin~ ~" Proposed Use 7. lesson for Kequest: 8. t-hibits Submitted (maps, diagrams. etc.) Acknowledgment and Sizna=ure: 'the undersigned hereby represents upon all of penalties of law. for the purpose of inducing the City of Columbia Heights co take the action herein requested. that all stanemenns herein are true and that all york hereln mentioned will be done in accordance with ~he Ordinances of the City of Columbia Heights and the laws of the State of Minnesota. Ta~n ~y: "~' ., CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Date: COMMUNITY DEVELOPMENT DEPARTMENT December 2, 1999 Mayor {Ja~.' L. Peterson Counci|memner~ Donald G. Ju~i' Marlsine SzuT: Julienne Wyckoff John Hunter City Manalter Walt, r IL Fens: TO: From: Re: Planning and Zoning Commission Joe Hollman, City Planner _._, ,. · t / Request~l Zoning Ordinance Amendment Exvlanation of Request: Richard Lange, President of First Community Credit Union at 843 40a' Avenue NE, has approached staff about the possibility of amending Section 9.112(2)(o) of the Columbia Heights Zoning Ordinance which regulates car sales and fleet sales in the CBD, Central Business District. Currently car sales and fleet sales are permitted as a Conditional Use Permit in the CBD. Please note that a zoning text amendment needs to be initiated by either the City Council or the Plaxming and Zoning Commission. The following provides a brief summary of Mr. Lange's request as well as some background and a brief analysis of some of the issues pertaining to the requested text amendment. Should the Planning and Zoning Commission be interested in amending the ordinance, a formal motion should be made directing staff to initiate the process. Section 9.112(2)(o) reads as follows. Car Sales/Fleet Sales/Advertisement provided that: · The lot is stirfaced and =~'aded according to a plan submitted by the applicant and as approved by staff. · The "for sale" or "fleet" vehicles cannot eliminate required parking spaces. · No more than two (2) cars will be permitted for such use at any time. · No "for sale" or "fleet" vehicle can remain on the lot for more than fourteen (14) days at any one time. First Community Credit Union currently has a Conditional Use Permit to sell vehicles from their site. Mr. Lange is requesting that the number of cars permitted for sale increase from t~vo to five. The Credit Union currently has an Auto Brokers License, but they want to receive a used car dealers license from the State. In order to receive a used car dealers license the applicant needs to have authority to display a minimum of five cars on a lot. The used car dealers license will enable the Credit Union to buy cars for their members at auto dealers auctions. Back,o'round: The following provides a brief case history for the property. · Case 9510-45 was a request by the Credit Union for a Conditional Use Permit to allow the operation of a txvo-day car sales promotion in their parking lot. This request was approved provided that no more than two, two-day car sales for members only took place per year. EQUAL OPeOR~ JNI~ ~MPLOYER Planning and Zoning Commission Memo December 2. 1999 Page 2 · Case 9601-01 was a request for a Conditional Use Permit to allow the operation ora permanent ear sales lot with up to five vehicles on display ia their parking lot. This request was denied because a permanent car sales lot was not allowed in the Central Business District. · Case 9603-12A was a request for an amendment to the Conditional Use Permit section of the Central Business District portion of the Zoning Ordinance that was initiated by the City Council to facilitate operation ora car sales/fleet sales for the Credit Union. The proposed amendment (Section 9.112(2)(o)) was approved. * Case 9603-12B was a request by the Credit Union for a Conditional Use Permit to allow the ongoing sale of two vehicles on their parking lot which was approved. Analysis: As noted previously, no more than two vehicles are p~mitted for sale at one time and the "for sale" or "fleet" vehicles cannot eliminate required parking spaces. Also, Section 9.116(2)(m) of the Zoning Ordinance states that required off-street parking space in ali districts shall not be used for the storage of vehicles that are for sale or for rent. First Community Credit Union currently has 17 parking spaces available on site and 15 are required, so utilizing two spaces to store for sale vehicles is consistent with zoning regulations. However, this property is located within the downtown parking district, and those non-residential parcels located in the district are not required to provide off-street parking facilities. As a result, if the number of parking spaces designated to display for sale vehicles were increased from two to five, parking requirements will not be violated. One concern is the potential impact that increasing the number of vehicles that can be displayed for sale may have on the Central Business District. As a reminder, aa application for a Conditional Use Permit to allow auto/fleet sales can be made by any property owner in the District. It is not limited to the Credit Union. Car sales lots are generally not desired in a Central Business District which is typically associated with higher density retail sales and service based businesses. The question arises whether increasing the number of cars allowed for sale fi:om two to five will have an impact on Columbia Heights' Central Business District. Comprehensive Plan: The City Comprehensive Plan designates this area'for future commercial development and as an area of special planning interest. The commercial designation is designed to accommodate retail sales, offices, service businesses (no outdoor storage or significant truck traffic, compatible with a retail or office environment). The Plan also states that the City should continue tb promote the long-term evolution of the 40"~ Avenue corridor to commercial as opposed to residential. The proposal does not seem to impact the goals and objectives of the Comprehensive Plan. Alternate .Mqtions. : Move to direct staff to initiate the necessary, process for the zoning text amendment to allow five for sale vehicles to be displayed at any time. -or- Move to deny the request as it has been determined that allowing the display of five for sale vehicles will have a detrimental impact on the Central Business District. CITY OF COLUMBIA HEIGHTS Meetinl~ of.' March 27, 2000 AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE NO: ._p DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: PublicHearingforAdoptionofBusiness BY: KennethAnderson~'-BY:~~ Subsidy Policy DATE: March 24, 2000 ISSUE STATEMENT: This is a State mandated Public Hearing set for March 27, 2000 for consideration and adoption of a policy and criteria for granting Business Subsidies. BACKGROUND: In 1999 the Minnesota Legislature enacted a new law regulating business subsidies entered into by local units of government on or after August 1, 1999 as required in Minnesota's.Statutes 116J.993 to 116J.995. The law also consists of new operation and reporting requirements. Any government agencies signing agreements to award business subsidies or qualifying for financial assistance must provide Annual Reports to the Department of Trade and Economic Development (DTED) for each agreement. This applies to any agreement signed after Augustl, 1999. It is therefore necessary for the City to initiate the process to establish criteria and policies for providing business subsidies. The Statute requires that a Public Hearing be held after which time a policy identifying criteria must be approved prior to entering into any agreements to provide a business subsidy. We have attached for your information a copy of the proposed Business Subsidy Policy, letter dated March 24, 2000 from the City Attorney's office addressing certain legal issues, and a copy of the 2000 Minnesota Business Assistance Form. The reporting form is required to be submitted on an annual basis. The attached form was submitted on March 20, 2000 but does not reflect any business subsidies entered into between August 1, 1999 and December 31, 1999. This statute requires the recipient businesses to also report to the City regarding goals identified in the required subsidy agreement. RECOMMENDATION: Staff recommends that the Council receive public comments and consider adoption of the Business Subsidy Policy and Criteria as written. RECOMMENDED MOTION: Move to close the public hearing and waive the reading of the Business Subsidy Policy and Criteria. RECOMMENDED MOTION: Move to adopt the City of Columbia Heights Business Subsidy Policy and Criteria. Attachments COUNCIL ACTION: h:\ ConsenfiAdoption of Bus. Subsidy.wpd City of Columbia Heights, Minnesota Business Subsidy Policy This Policy is adopted for purposes of the business subsidies act (the "Act"), which is Minnesota Statutes, Sections I16J.993 through 116J.995. Terms used in this Policy are intended to have the same meanings as used in the Act, and this Policy shall apply only with respect to subsidies granted under the Act if and to the extent required thereby. For purposes of this policy, a subsidy is defined as any "grant, contribution of personal property, real property, infrastructure, the principal amount of a loan at rates below those commercially available to the recipient, any reduction or defen'al of any tax or any fee, any guarantee of any payment under any loan, lease, or other obligation, or any preferential use of government facilities given to a business" in any amount equal to or greater than $25,000 or as may be amended by state law. A business subsidy must meet a public purpose(s). While it is recognized that the creation of good paying jobs is a desirable goal which benefits the community, it must also be recognized that not all projects assisted with subsidies derive their public purposes and importance solely by virtue of job creation. In addition, the imposition of high job creation requirements and high wage levels may be unrealistic and counter- productive in the face of larger economic forces and the financial and competitive circumstances of an individual business. With respect to subsidies, the determination of the number of jobs to be created and the wage levels thereof shall be guided by the following principles and criteria: Each project shall be evaluated on a case by case basis, recognizing its importance and benefit to the community from all perspectives, including created or retained employment positions. In cases where the objective is the retention of existing jobs, the recipient of the subsidy shall be required to provide reasonably demonstrable evidence that the loss of those jobs is imminent. The setting of Wage and job goals must be sensitive to prevailing wage rates, local economic conditions, external economic forces over which neither the grantor nor the recipient of the subsidy has control, the individual financial resources of the recipient and the competitive environment in which the recipient's business exists. Because it is not possible to anticipate every type of project which may in its context and time present desirable community building or preservation goals and objectives, the governing body must retain the right in its discretion to approve projects and subsidies which may vary from the principles and criteria of this Policy. Page ! of 2 A subsidy agreement must be executed between the City of Columbia Heights and the recipient businesses in accordance with applicable state law. Both the business subsidy recipient and the City of Columbia Heights shall comply with reporting requirements specified in the law and as may be established by the Commissioner of the Department of Trade and Economic Development. Adopted by the City Council of the City of Columbia Heights, Minnesota. Date of adoption: Date of public hearing: Page 2 of 2 MAR.-24'OO{FRI) 10:13 BARNA GUZY STEFFE TEL:612 780 1777 BGS Bama, Guz¥ & Steffen, Ltd. ^TTORNE=Y~ AT LAW 400 Not.town Financial PI. am Minneaix~, MN 55433-5894 (61Z) 780-8500 FAX (6IZ) ?804'/77 Writer'~ Direct £iae: (~/2) 7~$-572~ Internet £-MaJl ~ddre.vs: cddafore~t~bg~law, com P. OOi Mamh 24, 2000 City of Columbia Heights / Community Developmer~ 590 40m Avenue NE Columbia Hdghts,'MN 55421 VIA FAX NO. 706-3671 TOTAL PAGES: 2 RE: Busimss Subsidy Policy You have asked for our opinion regarding the City's proposed Business Subsidies Policy. It is my opinion that the proposed policy is sound and essentially complies with Chaplgr 116J of Mi-,-~ta Stannes. The pazagr'aphs below are intended to answer your specific questions Legal implications. There really ar~ few legal implications ar, sociated with this program. Of course, the City must comply with the smute when offering a busingss subsidy. Failur~ to comply with the statug would constitu~ a misdemeanor offense because ao punishment has been othctwig specified. The only provision which thrcalens thc City with some type of explicit sanction is the section which gquires Itt= City to file an annual report on business mbsidy activity with th~ Commisaioner of Trade and Economic Dev.lopmcnI. If the r~port is not filed in g timely nmmer, the CRy would be forbiddcn from offering ~r business subsidies until the mpon is fred. Necessity of the Business Subsidies Policy and Criteria. This policy is necessaxy because the statute declares that Subsidies may not be granted until cr}.tefia for awarding subsidies is developed snd commellted upon at a public hearing. When the Business Subsidies Policy and Critcria applies. This policy would apply anytime the City granted a "business subsidy." A "business subsidy" is deft.taxi as any of following: a gram, contribution of personal property, real property, infiaslructure., the principal amoum ora loaa at rata below market, any reduction or deferral of tax, any MAR. i-2~' O0(FRII 10:13 BARNA GUZ¥ STEFFF TEb:612 780. 17~ Mar. h 24, 2000 P~2 P. O02 ~ ofl~Ym~t of any loan, le. oze, or other financial obligation, or prof,s,rial us~ of ~ov~ fa~iliti~ given to a business. 4. Complist~ with Slatu~. The policy as currently drafted essemially compli~ wilt Ch~r 116,I. Flexibility. The policy as ~ engenders a good amount of flexibility while complying with the sta~. For example, the policy takes pains to note that decisions r~iating to business subsiclics shall be reh~ed to economic conditions as thc7 ~cist at thc time of~r.h ff I ~an 1~ of futth~ assistance_ please let me know. Sincerely, BARNA, GUZY & $'rEFFEN, LTD. Chri~opher J. De La Forest ~14. H 1i$ O7. Development 2000 Minnesota Business Assistance F0rrc The 2000 Minnesota Business Assistance Form (MBAF) is used to report each business subsidy and financial assistance agreements signed fromdueust 1. 1999 throuah December 31~ 1999 per Minn Stat. § 1165.993 to § 1165.995. Please use a separate form to report each agreement. The following government agencies must submit a 2000 MBAF even if an agreement was not signed during the perioddbumst 1, 1999 through December $1. 1999: I) any local government/agency that signed a business subsidy agreement since January 1, 199S, or represents a population of more than 2,500; 2) all state government agencies. If the local/state govermnent agenCY does not have any subsidies or assistance to report, please answer questions 1 through 13 and follow directions. · If a local or state government agency that is required to report has not done so by April 1, DTED will mail a warning. If it fails to report by $une 1, it may not award any business subsidies until a report has been filed. · Questions? Call (651) 297-2335. Information on where to mail or fax your completed MBAF(s) m on page 4. Section 1 Information About Grantor l. N..a~. ofgr!a~ t_a' (.fun .d~ng en.ti.ty). 2. ~ame of. ger~n eo/npi.eting this loan G1 :y or L;O/umola uel ghts Kenne:n R. anaersofl 3. Street addre~ 4. City 5. ZIP code 590 40th Avenue NE Columbia Heiqhts 55421 6. County 7. Phone number 8. Fax number 9. E-mail address Anoka 763-706-3670 763-706-3671 ;ommuni t~tDevel opment 10. Please indi your o ma on should =eive the 2001 it ',tts Walter R.Fehst,~Jty bianager 763-706-3610 590 40th Ave NE Columbia Heights, bin NamedTitle Phone number Street address City ZIP code 11. Classification of grantor (Mark one. If grantor is entity 12. Has your organization held a public hearing on and created by gov't agency, please indicate affiliation. For adopted criteria for awarding business subsidies in example, a city EDA would check "City government. '9 compliance with Minn. Stat. § 1165.994? (Mark one.) ~[ City government ~ Yes (Indicate hearing date - ~ and attach criteria) ~l County government ~l No ~1 Regional government ~ We held a public hearing but have not yet adopted ~ State government criteria (Indicate date of initial hearing.- ~1 Other (Please specify.) ~1 Other (Please attach explanation.) 13. Has your organization signed any agreements to award a business subsidy or financial assistance from August I, 1999 through December 3 I, 1999 that is required to be repotted under Minn. Stat. § 116J.993 and § I 16J.9947 (Mark one.) ~1 Yes (Complete the remainder of the form.) ~ No (Stop here, go to section 5 on page 4.) @cl. US 55421 Section 2 Information About Recipient 14. Name of business or organization receiving subsidyor f'mancial assistance 15. Address where business subsidy or financial assistance will be used Street address City ZIP code 16. Doe~ the recipient have a parent corporation'? (Mark one.) ~1 Yes (Indicate name and address of parent corporation below. If more than one. indicate ultimate owner.) Q No Name of parent corporation Street address City State ZIP code 2000 Minnesota Business Assistance Form Page I of 4 Department of Trade and Economic Development 17. lndustry of reeipient'$ facility (Mark one.) : 51 Manufactunng 51 Retail Trade Services Wholesale Trade Finance, Insurance, Real Estate Construction m Other (please specgy? 1 8. Did the recipient relocate as a result of signing this agreement? (Mark one.) 51 Yes (Indicate city and state of previoas address and reason recipient did not complete this project at that address.) O No (Go to Question ! 9.) City/State of previous address Reason project not completed at previous address ! 9. Would the recipient have remained in previous location or relocated elsewhere if not awarded this business subsidy or financial as~stance? (Mark one.) Remained at previous location {2 Relocated to different Minnesota location {2 Relocated outside Minnesota Section 3 General Information About the Agreement 20. Total dollar value of busings subsidy or f'mancial 121. Dat~ agreement signed lin addition to the agreement assistance (Please separate by type - see Questions 24 ] date, indicate any dates the agreement w~ amended.) and 25 - and indicate only principal amount for loans.) I 22. lknlefit date (Indicate the date the recipient will benefit from the business subsidy or financial assistance. For example, indicate the date improvements were finished, equipment was placed into service, or the recipient occupied the property, whichever is earlier.) 23. Does the agreement provide a business subsidy or one of the four types of financial assistance (see Question 25) required to b~ repor~i? (Mark one.) {2 business subsidy {2 financial assistance If the agreement provided a business subsidy, please indicate the type(s). not applicable, agreement provided financial assistance 51 loan C} grant (i.e., forgivable loan) 51 tax abatement 51 TIF or other tax reduction or deferral 51 guarantee of payment 51 contribution of property or infrastructure CI prefereatial use of governmental facilities {2 land contribution {2 other (Spec~ subsidy type.) 25. If the assistance was one of the four types of financial assistance, please indicate the type(s). not applicable, agreement provided a business subsidy 51 assistance for property polluted by contaminants 51 assistance for renovating building stock or bringing it up to code, when 50% or less of total cost 51 assistance for pollution conn-ol or abatement 51 assistance for a TIF soils condition district 26. If the assiatance included tax increment financing, please indicate the type of TIF district? (Mark one.) 51 not applicable, assistance was not in the form of TIF {2 redevelopment O renewal and renovation 0 soils condition 51 economic development O mined underground space Cl hazardous substance subdistrict 27. Are any other grantors providing a business subsidy or financial assistance to the same project? (Mark one.) Yes (Specify each grantor and the value of their assistance, below; attach an additional sheet if necessary.) {2 No Grantor(s) and value Of the agreement(s): Grantor Value ($) Grantor Value (S) 2000 Minnesota Business Assistance Form Page 2 of 4 Department of Trade and Economic Development z0t0~ 13:26 FA.~ 65~2t53841 DTED-IA:~ iection 4 ~ nd Public 1~ Identlfled irt the ~Srume~ 28. Minn. Sm' §l16J.994mquiru dmbusmesssub~mdfinm~ialauismn~ap'eemenussm:~apubUcpurpom. Whica u tt · mMished? dat~ (moth &year) Yes Q No ~ Yes 0 No Q¥~ ONo ~¥es ~lNo Q¥~s ONo ~lYes ~iNo y~ [4as ~he ~cipie~c ~ticved aL]=~! (sec Ques~ns 29, J0 ~nd 3 ! } wd fumllc~ ~ stiputat~ in tt~ afferent? ~ Yes ~ ~ D~'!~flment of Tmd~ ood Economic Development Section 5 Recipients Failing to Fulfill Obligations rDo not complete this section if you completed it on another 2000 MB~IF submitted to DTED.,) 33. During the period August I through December 31, 1999, did your organization have any recipients who failed to report as required by Minn. Stat. §I ! 6J.993 and §! 16J.9947 (Mark one.) Yes (Indicate the name of each recipient failing to report and the value of subsidy or financial as, vistance awarded to that recipient. ,4ttach additional pages if nece.~ary.} No Name of recipient Type of subsidy or assistance (See Questions 24 and 25.) Value of subsidy or assistance 34. Did your organization have any recipients who failed to achieve any goals or fulfill any other obligations under an agreement signed on or after August 1, 1999, that were required to be fulfilled by the time of this report?. (Mark one.} Yes (Complete the remainder of this section.} X~ No (Stop here and submit form to DIED .) 35. - 39. Provide the following information for each recipient failing to fulfill goals or any other terms of an agreement that were to be attained by the time of reporting. (2ttach additionalpages if necessary.) 35. Information on recipient and agreement: Name of recipient in default Type of subsidy or assistance Initial value of subsidy or assistance Street address of recipient City/ZIP code of recipient Outstanding value of subsidy or assistance 36. Reason(s) for default (Mark all that apply. J: 0 recipient ceased operation O recipient was unable to fill vacant positions recipient relocated to a different community other (Specify reason.) 37. To date, has the recipient fulfilled its repayment obligation? (Mark one.) O Yes O No, recipient has begun to repay the assistance. CI No, recipient hasnot begun to repay the assistance. 38. Has the agreement been amended to extend the recipient's deadline for fulfilling its obligations? (Mark one.) ~ Yes C~ No 39. Describe the steps being taken to bring recipient into compliance or recoup the subsidy: Return your completed MBAF(s) by Ai~dl 1, 2000, to: 2000 Minnesota Business Assistance Form Mixmesota Depazlment of Trade and Economic Development - AEO 500 Metro Square, 121 East 72 Place St. Paul, MN 55101-2146 Or fax to: (651) 215-3841 2000 Minnesota Business Assistance Form Page ~ of 4 Department or' Trade and Economic Developmen[ quesl~ lucatlon -eginning ., Valley ~arental ;lumbia olumbia 'F ~E School ~ended a 3te~e (March 16, 2000) Columbia Heights, Fddley, Hilllep Focus News NOTICE IS HEREBY GIVEN that the I C~y Council {the 'count.") Gl the ¢.~ of Cofumbi~ Height~, Minnesota, will ho~ · public hearing on March 27, 2000. at a meeting of the Council beginning at approxinmmty 7:00 p.m., Canlml Tm~e, in the Counatl Chambem, City Hail, 5~0 40th Avenue NE, Co~ Heights, MN on the proposed acumen of me C~y of Columns Heights BusineSs Subsidy Policy under Minnesota Statutes, Section 11~J.993 through 116J.995. ~nt. Ms. All pemons may appear at the public ~ttehded hearing end preM~ their views orally or in #ithlho ISubsidy Poli~ may ~ obtains at ~ ,~ J ~s ~ in ~ C~ Hall. ~D~ / W~ R. ~t / (Mar~ 16, ~00) Columbia Heights, qted the Plan for 3l. Ms. ~:~ High ~y in me -~rally ~ have ADYERTi~MEKT FOR ~ SeMed bids lo du~licate for the installs- Anoka COUnty AOVE~MEITr FOR BID~ ~ bids in ciul~tuste tor the tn~alla- tion of central ste&m revisions to the Anolw-Metm Regional Treatment Center uommissioners, at tho- Anok& Courtly Admini~tMtor's Office. 7th Floor, Anoka CountyGovemment Center, 2100 Third Avenue. Anoka, Minnesota 55303. until 2:30 p.m. on Tue~(~ly; Apdl 4, 2000, at which time they will be publicly opened and read aloud. Bid~ will be meeiv~, for In~Mla~k)n of central ~eam ravi~'~ to the Anoka-Metro Regional Treatment 'Center (AMRTC) campus, Wcated m 3300 Fourth Avenue in Anoka. Minnesota. a~ lollow~ In~tallation ot Iow pressure steam boiler, pump~, piping, valves, dempem, Bids 1or the work shaft ~be submitted in exact accordance with the Sidding Documents {including Instructions to Bidder~, Bid Prop<)ul Forms. General C. on~w~, ~ement. n/IW to Bidders, ~upplementary ~eneral ~, Drawing, and ~) ~ prapanKI by Horty ~ & Assoo~a~, Inc.. 505 East Grant Street, .Mtone, k0olis, MinneSola 55404-1490, Attention Jim Elving, telephone 612-332-4422. The Bklolng Oocumeats may be examined at ti~ o~ of Holly Elving & A~mxgam~ at the above-mlemnc~d a~lress or at the office 01 ProPerty Management at the Anoka County Government Center, 2100 Third Avenue, Ane~ Minnesota 55303. the A4ministrmkm ~uilding, I:a ~, m ~ ~ M .~ ~ & ~ and Building 'eR of the Anoka.Metro u~n pa~ Gl t S~..~-~po~ ~r R~I Tr~ ~nter ~ (o~ ~ ~ ~ ~. ~ ~il ~ ~e ~) ~ll'~ ~ ' ~, mtumeO to all biO~m Who ~ubmlt the Anoka County ~ard of ~ ~ ~ ~ mt~ ~ ~ Commissioners, at the Ano~ ~unty lo ~ ~ff~ ~ln ~ (15) ~ A~, A~, Mi~ ~. ~ ~r ~ d ~ ~ ~. wh~ time ~y ~ ~ ~ ~ ~ · -~--' ", ........................ = = ~M ~ Ic~lnied ~y~ cashier s '":.-of.s~oh~ bid: payable:to the .Treasury - (eo) a.y~ afw ol~ tbe bk~. · ,' an interpreter Or print~l .mted~l in an alternate lormat [i.e., bra~ or k~ge p~t) becoule of I 4talbilit~,_plea~e contact (6~~ . :~... ,, H~Maroh g, 16, 23, 2000) Columbia , Fddlay, Hilltop Focus ~ 061 ~7 ~95 ;94 16 g2 15 19 ~6 3 4 263024240071 ~m3024240070 24ooeo L~302424006~ 2~024240088 ~2834~4240142 4240119 262024240116 263024240120 263024240121 263O2424014O 263024240101 ~63024240t 15 ' ~8302424010~ ,t'e3024~401~3 ,~e3o~424O114 10~ 263024140114 2~3024; 400~0 2e3024~400ee 263024140119 :n~.~,a_re,_lo be conli0ered PUrSUant !o · ~J ~ _~m~provemenm am to be ..~=,--=~.,-.v.~ ~tatute~, C , as , or ~erved b ...,_~<met~y dnscrl:~d hem~ --- - !)~ mprovemem~ wine holed. The Paroel -:*'-'/' o~e euaject to 'o find your tax .,,.~, -,/_~?ners rep.re~ent the tax reel · ,T--~__,--~mmm v~ll be pro ~ate in all ~ M ~ ........ vl~ed to ~ mt ~.._'.-'~. ~"~'~14~ Persons s ~--- S-3Slt, to make artan~.~..n~._· P_~a_~ ca, the City ;OLUMSIA HEIGHTS ' Welter Fehst COLU/4BIA H£1GH?$ 'PUBLIC LIBRARY BOARD OI ?RU$?[[$ MINUTES March 6, 2000 The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those present were: Hubbard, Barb Miller, Nancy Hoium, John Hunter, and Becky Loader. Patricia Sowada, Richard It was moved, seconded, and passed to approve the minutes of the February 1st, 2000, meeting as mailed. The February 28, 2000, bill list was reviewed. It was moved, seconded, and passed that they be paid. The March 13, 2000, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: 1. A new supervisor, Nancy Soldatow, was hired and began training on February 29, 2000. The Board discussed the following items. a. There has been a set back in the survey the City hoped to conduct. The man in charge has had a family emergency and has been out of town the past few weeks. b. At this time a referendum in 2000 is not anticipated. The Board will update and revise the 5 year capital plan based on this information. New Business: I. Crossover statistics were reviewed. The Linking Library Trustees Newsletter was reviewed. The Board was informed that a new Library Board member Will be appointed by the City Council at the March 13, 2000, meeting. She will be introduced to the current Board members at the next regular meeting in April. Barb announced that she would not be here for the April meeting. Pat Sowada will chair the meeting next month. 3. The Christmas greeting sent by the Lomianki library was shared with the Board. The City version of the annual report was reviewed. Copies of the State version of the annual report were distributed and reviewed. This is the first time that the State Annual Report was entered on-line. The annual Jamboree Parade will be held on 6/23/2000, at 6:30 p.m.. The Board will participate. A theme was not decided upon at this time. The Board also invited any staff members who are interested to join them in the parade. A new evening storytime program entitled "Twilight Tales" is being launched this month. A guest storyteller, Patty Wheeler Andrews, will tell stories for families with children of all ages. The program will be held on Tuesday evenings at 7.'~ p.m. The staffhas begun training in GroupWise. This is an e-mail and calendar program that is being implemented in the City. There was a roof leak discovered in the adult reading.room near the air conditioning unit on 2/23. Dalco was contacted and responded the next day. They patched the roof near the edge of the building by the scupper. Marsha and Becky met with the Media Specialists from District 13 on March 1. Several programs were discussed. Some of the programs being funded by the CHASE grant include a puppet workshop, Teen Read coffee house, Libra funding, Teens Read program. The school media specialists would like to see the bulk loan program expanded next year. The problem has been delivery and pick-up of the materials. The school district is willing to take over delivery. This would ease the problem of staff having to arrange for the City van and a CSO to help with delivery. 10. Julienne Wyckoffmet with Becky on February 24*. Ms. Wyckoff is interested in investigating the possibility of forming a Historic Preservation Commission. John Hunter left the meeting at 8:05. 11. Tom Sullivan, a man who was once a pre-sehooler in Jo Scudder's storytime, has made a donation of $1,056.00 for children's programming to the Library. 12. Barbara Miller and the Library Board presented yellow roses to Becky in recognition of her 25 years of service and dedication to the Library and citizens of Columbia Heights. They also expressed the desire to donate book/books in her name to the collection. There being no further business the meeting was adjourned at 8:30 p.m. Respectfully submitted, J~anine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY 0gDA) REGULAR MEETIT~IG MINUTES OF FEBRUARY 15, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:40 p.m., Tuesday, February 15, 2000, in the Parkview Villa Community Room B, 965 40z Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettimann, Marlaine Szurek, Gary L. Peterson, Sulienne Wyckoff, and John Hunter Don $olly and Patricia $indra Walt Fehst, Executive Director Kenneth R. Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Michelle Chalin, Parkview Villa Public Housing Administrator Shirley Barnes, CEO Crest View Corporation ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of January 18, 2000 Move to adopt the minutes of the January 18, 2000 regular meeting as presented in writing. 2) Financial Report and Payment of Bills. a. Financial Statement - Sanuary, 2000. b. Payment of Bills - January, 2000. Move to approve Resolution 2000-02, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for January, 2000 and approving payment of bills for Sanua~, 2000. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to adopt the consent agenda items as listed. In discussion, Commissioner Hunter raised a question about the petty cash fund due to the small amount listed for certain checks for the payment of bills. For example, one was listed in the amount of 61 cents. Commissioner Wyckoff indicated that one check is prepared which will have a portion of the total amount spread over several different departments. Mr. Anderson confirmed that process and cited the distribution of per-diem over five or six ~eparate departments in varying proportions. All ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY A. Miehelle Chalin, Parkview Villa Public Housing Administrator. Michelle Chalin, Public Housing Administrator, presented her written management report. She indicated there have been no problems with the elevator since the Sanuary Report to the EDA. She explained the need to replace several zone valves in Parkview Villa South. She also noted that Parkview Villa North received a preliminary score of 88 ora total of 100 points on its HUD inspection. A written report is yet to be received. She explained unit 312 would be used by Millar Elevator Service Company for storage of equipment and supplies as part of the Elevator Modernization Project. Lastly, she reported that the Resident Council had selected the interior color for the elevator cabs; the Fresco, number 4207, at its meeting of February 14~', 2000. CITIZEN FORUM One resident raised questions about the ventilation for the plumbing system as there seems to be some problems · with soap suds and drainage of water from certain units. Ms. Chalin noted that clogged drains have been cleared by a contractor. She also noted that the pipes were jetted clean by a conlxactor in Sune or July of 1999 for a cost of $1,300.00. Commissioner Hunter voiced concern in that if the "P' trap is not holding water, sewer gas could back up into the units. Ms. Chalin will continue to respond to the complaints. Economic Development Authority Minutes February 15, 2000 Page 2 Commissioner Szurek addressed Marian Johnson, Resident Council President, regarding her observation that dogs were defecating in the public park around the La Belle Pond. She noted that the Park was signed for people to clean up after their pets. Ms. Johnson stated she will bring up this matter at a future Resident Council meeting. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None. PUBLIC IHgARINGS - None. ITEMS l~OR CONSI~I~RAT~ON A. ~ R~olufio~ - None. B. Bid ~id~fiom - None. C. ~ B~e~ l) ~p~ Acq~ifion ~ofifies. A. HO~ ~o~ S~ R~o~ - T~fer F~. ~. ~on ~m~u~d a memomdm ~om Delores S~d reg~g some backwood on ~e ~o~ H~ home (~l ~cy S~t ~) ~ ~e foyer o~ of'~o~e~t ~' at 811 ~ Avenue N.E. ~esi~nt R~~ ~d ~. ~n W ~uce ~s i~ ~. ~de~on s~ted ~t ~s it~ w~ on ~e ag~ to seek Bo~d au&o~fion to ~f~ $17,500 ~ ~& ~om &e 1999 EDA F~d 2~ to ~e 2~ EDA F~d 2~ Budget. ~. Sch~ch~ presen~d ~e ~to~ of&e pwposed HO~ ~0~ ~oject ~d ~e 1998 aw~ of $70,000 ~ HO~ F~ to acq~e ~o pro.es on o~ sca~ered site T~ ~c~t F~c~g (~) ~L ~e HO~ ~o~ req~es a mini~ ofa 25% ~tch ofloc~ ~&. ~ a~fion to ~e local ~Wh requ~nt ~e apphcafion nord we woffid ~e ~e pr~ av~ble to Habitat for H~ to core.ct ~o affor&ble s~gle f~y hom~ on ~e lo~. ~e pro~ aho ~es a vol~ s~e b~ ~d re.ed ~t low ~come homeo~s occupy &e homes for a 15 ye~ pefi~. He r~o~d ~t s~ pr~ a ~t of ~e s~ most ~or&ble homes to acq~e on ~e sca~d site ~ ~t. He spoke ~ prope~ o~s of ~ s~ pro.es, None w~e ~lling to p~cipate. ~e homeo~er ~d a double lot ~t could ~ subsided to ~ow Habi~t to com~ ~o homes. However, ~cient ~ ~d not e~st to ~d ~e req~ed cos~. He s~ted Habi~t ~ a~eed to provide ~& of up to $21,000 for ~e acqu~ifion of 3913 Po~ S~eet o~ed by ~e EDA. ~e ~o lo~ ~t woffid ~o ~ conveyed ~ p~ of~ ~ac~on wo~d a~ow Habi~t to core.ct ~ee, ~ee or fo~ be&oom homes on ~e~ pr~e~es. He stated ~e proposed ac~ifion price for ~e subject home w~ ~thin 4% of ~e ~o~ Co~ es~mated ~ket value for ~ p~oses. Commissioner Szurek stated she was not interested in selling more lots to Habitat for Humanity. In the past, only families from Columbia Heights had moved into homes on the other lots sold by the City to Habitat. Because local tax dollars are being used it was her opinion that this should benefit local Columbia Heights residents and it was her understanding that Habitat had stated it would. Mr. Schumacher had mentioned that he had brought up that issue with Habitat and they stated that due to the Fair Housing Laws they were not allowed to stipulate that only Columbia Heights residents could purchase the homes. However, with aggressive marketing in Columbia Heights to prospective participants, it would be more likely that a Columbia Heights resident would move into the available homes. President Ruettimann noted that the homeowners must agree to participate in the Habitat Program which requires a significant contribution of time in remodeling or eoustructing the home. Mr. Sehumaeher noted the advantage of having the new home construction would be the TIF revenue which could potentially be generated. Commissioner Peterson asked if something comes up in the next 10 to 15 days would we be at a point of no return. Mr. Schumacher indicated that we anticipated bringing a signed purchase agreement for Board action to the March, 2000 meeting. Mr. Fehst asked if other parties on the list would be interested in the sale of their home in the future. Mr. Schumacher replied that they may and described the conditions that applied to the other properties and why the other property owners were not interested in the sale of their properties at this time. Commissioner Wyckoff noted that this is the former house of John Hemak, who is a prominent community member, therefore, the house may have some historical significance. She recognized that the home needed a new driveway and roof repair. Her instincts told her that she would regret the loss of this home to the community because of its character, heritage, and history. She suggested it could be used as a Polish American Heritage Museum. She also spoke with Delores Strand of the Sister Cities Committee who thought the hoUSe should also be saved. She also asked if HOME funds could purchase a property for some other use other than for conveyance for Habitat for Humanity. It was her belief that this was not a good lot for Habitat due to the traffic and location. Mr. Anderson indicated the Building Officials opinion about this particular structure was that it was not a sound structure and Economic Development Authority Minutes Febmary 15, 2000 Page 3 should be demolished. President Ruetfimann directed Deputy-Executive Director Anderson to provide a report to the Commi~ioners within two weeks identifying the condition of the building at 4401 Quincy Street. Anderson discussed the need to receive an Environmental Report, Historical Society Report, and the need to prepare a One for One Replacement Program rehted to the HOME program. Further discussion followed. MOTION by Ruettimann, seconded by Peterson, to authorize $17,500 for the 1999 HOME Grant application to be transferred from the EDA Fund 204, 1999 Budget Expenditures to the EDA Fund 204, 2000 Budget provided the transfer pass the test of regular City practices and receives City Finance Director approval. In discussion, President Ruettimann stated that these funds would need to go into fund balance or we would need to amend the budget. Mr. Anderson stated this suggested motion would provide anthorizafion from the Board to amend the budget. Commissioner Hunter asked if the situation was one in which" we use it or lose it" regarding the HOME Funds. Mr. Fehst replied the funds must be used for construction of two homes for Habitat for Humanity. All ayes. MOTION CARRIED. B. CDBG Program. Mr. Anderson stated that staff was seeking EDA and City Council policy direction as to which properties should receive high priority for acquisition using the CDBG Commercial Revitalization Program. Anderson stated the City was anticipating receipt of the final copy of the Master Redevelopment Plan for downtown Columbia Heights by February 25, 2000. Anderson referred to the prtsentation boards prepared by SRF Consulting Group regarding potential areas that could be targeted for acquisition in the downtown area. In terms of defining priorities, there were two basic options. The first would for the City/EDA to pursue sites on a random basis as opportunities became available to do so provided they were substandard, non-conforming, etc. The second option would be to acquire properties that corresponded to the Downtown Redevelopment Plan, Phase One proposal for implementation and acquisition of key sites. Discussion followed. Consensus of the Board was to have staff provide the f-real report for review prior to identifying site acquisition priorities. Mr. Anderson indicated that approximately $82,000 was available in funds which must be spent by December 31a, 2000 and approximately $150,000 will be available to be used between July 1't, 2000 and December 31, 2001. C. CDBG Housing Rehabilitation Program. Mr. Anderson indicated that there were four Deferred Ch'ant/Loan applications prepared by Community Revitalization Resources that were ready to be forwarded to Anoka County subject to Board approval and authorization of funding. MOTION by Wyekoff, seconded by Peterson, to approve the CDBG Housing Rehabilitation Grant/Loan application for 4411 Mudison Street N.E. in the amount of $5,340 plus outdoor plumbing by a plumbing contractor for an additional fee not to exceed $100 for housing rehabilitation to Blaine Heating & Air and Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/ 3050. All Ayes. MOTION CARRIED. MOTION by Szurek, seconded by Wyckoff, to approve the CDBG Housing Rehabilitation Grant/Loan application for 4518 Monroe Street NE in the amount of $15,610 for housing rehabilitation to A-Z Contracting, Window Lite, and Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all rehted expenses to be reimbursed from Fund 202-46350-4600/3050. Commissioner Peterson raised a question about the addition on the total costs. The addition was correct~ All ayes. MOTION CARRIED. MOTION by Peterson, seconded by Szurek, to approve the CDBG Housing Rehabilitation Grant/Loan application for 4021 Washington Street NE in the amount of $2,775 for housing rehabilitation to F&S Remodeling Services and Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202- 46350-4600/3050. All Ayes. MOTION CARRIED. MOTION by Hunter, seconded by Wyckoff, to approve CDBG Housing Rehabilitation Grant Loan application for 4502 Washington Street NE in the amount of $17,375 for housing rehabilitation to F&S Remodeling Services and Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202- 46350-4600/3050. All ayes. MOTION CARRIED. Economic Development Authority Minutes Febmary 15, 2000 Page 4 2) EDA/HRA Transfer Update. Mr. Anderson reported that staff received written correspond=ace from HUD regarding items that needed to be submitted to transfer the Section 8 Program from the EDA to the Metro HRA. He also noted that HUD was requiring completion of the transfer from the Columbia Heights I-IRA to the Columbia Heights EDA prior to completing that request He also stated that forms were submitted to HUD in August of 1999 with follow up information provided in October 1999. Staffhas repeatedly requested a status update from HUD which was first received last week. Staff will be proceeding with the completion of required forms and will be coordinating a meeting with EDA legal counsel and HUD legal counsel regarding this matter. Mr. Fehst indicated that it is our desire to move the transfer time line ahead as quickly as possible and if satisfactory progress isn't forthcoming he would encourage we contact Ted Mondale, Chair of the Metropolitan Council, and Representative Bill Luther to get involved to speed this process. He noted we currently have no full-time staff person providing day to day services for the Section 8 Program. President Ruettiman indicated that it was his belief that we did not need a separate HRA to take action because our EDA was the Columbia Heights HRA also. 3) Section 8 Report. Mr. Anderson presented the Section 8 Report as presented in writing. The Board acknowledged receipt of the report. 4) CDBG/MHFA Report. Mr. Anderson noted that the transfer of the CDBG/MHFA Programs to Community Revitali,.,ation Resources (CRR) was completed and that future meeting agenda would omit a CDBG/MHFA written report. The Board acknowledged receipt of the CDBG/MHFA Report as presented in writing. ADMINISTRATIVE REPORTS 1) Report of the Deputy Executive Director. Mr. Anderson noted that an application had beensubmitted by Anoka County on behalf of the City of Columbia Heights for the Minnesota Cities Participation Program (MCPP) for t'u-st time homebuyers. Funds should be available in April or May of 2000. A larger allocation should be made available to Anoka County then that which would be provided to the City of Columbia Heights in a separate application. He also reported an application had been submitted to the Minnesota Housing Finance Agency for the Community Fix-up Fund Program, This program would provide loan funds to homeowners making incomes of up to $73,140 with a maximum loan amount of $35,000 to fix up Cape Cod or Rambler style homes constructed earlier than 1970. This application was to be provided jointly on behalf of the fourteen other cities which funded the Remodeling Plan Book for Post WWII Houses. He also said a moratorium has been put into place for 6 months for telecommunication devices and antenna towers in the City and a 120 day moratorium was placed on all changes in land use for commercial zoned property within the City. Finally, the Annual Report will be forwarded by mail once it is submitted to the City Manager on or before February 23~, 2000. President Ruettimann raised the issue of resident membershiP on the EDA. Anderson replied that a legal opinion was received by staff from the City Attorney's office, and itwas forwarded to the Mayor and City Manager for review and consideration. Mr. Fehst indicated some concern that the Mayor would be forced to appoint anyone who applied regardless of their qualifications to serve in the somewhat complicated nature of EDA affairs. Anderson indicated the Minnesota NAHRO was proposing special legislation to address this matter and perhaps it would be best to wait to establish procedures for the appointment until after the legislative session is completed. M~ETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday March 21,2000 in Community Room B at Park'view Villa. Economic Development Auth6~ty Minutes Februazy 15, 2000 Page 5 AlXIOURWM]~NT President Ruettimann adjourned the meeting at 8:20 p.m. Iq. etmeth~l~. Anderson Assistant Secretary H:~F_~DAminutes~ntgnotes2-15-2000.wpd