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HomeMy WebLinkAboutSeptember 27, 1999 Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS ,o..c,,.,.m,e,. Donald G. Jolly Marlame Szurek 590 40tH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2500 TDD 782-2506 JuIienne Wyckoff John Hunter ADMINISTRATION City Manager Walter R Fehst SEPTEMBER 24, 1999 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, September 27, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arran~3cments. (TDD/782-2806 for deaf or hearin~ impaired only) CALL TO ORDEP~ROLL CALL 2~_ PLEDGE OF ALLEGIANCE 3~_ ADDITIONS/DELETIONS TO MEET1NG AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4~_ CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows 1) Minutes for Approval MOTION: Move to approve the minutes of the September 13, 1999 Regular Council Meeting as presented. 2) Establish Dates and Times for Council Work Sessions MOTION: Move to schedule work sessions of October 4, 1999 (6-7 p.m. and at 8 p.m.) and October 18, 1999, at 7 p.m. 3) Authorization to Attend Out-Of-Town Training for Sergeant Dietz MOTION: Move to authorize the attendance of Sergeant Val Dietz at the Complaint Investigation Institute to be held in Duluth, Minnesota, on October 18 - 22 and November 8 - 12, 1999, with related expenses to be paid from the Police Department 1999 budget, line 101-42100-3320. 4) Community Development Department Staffing MOTION: Move to establish the position of Community Development Assistant and to September 27, 1999 City Council Meeting establish the 1999 and 2000 salary ranges for the position as follows: 1999 rates: Entry $3,934; 6 Months $4,069; 1 Year $4,203; 2 Year $4,337; 3 Year $4,471; 2000 rates: Entry $4,072; 6 Months $4,211; 1 Year $4,349; 2 Year $4,488; 3 Year $4,627. 5) Approve Change Order No. 1 and Final Payment for Seal Coating MOTION: Move to authorize Contract Change Order No. 1 to compensate for the additional materials used for the seal coat project, in the amount of $5,710.00 with funding out of415-59901. MOTION: Move to accept the work for 1999 Alley and Parking Lot Seal Coating, City Project 9901(A), and authorize final payment of $58,891.00 to Allied Blacktop Company of Maple Grove, Minnesota. 6) Policy for Use of City Van MOTION: Move to adopt the policy that the City van will be used for Recreation programming and other City departmental use only. 7) Approval of License Applications MOTION: Move to approve the items as listed on the business license agenda for September 27, 1999 and to waive the fees for Immaculate Conception Church. MOTION: Move to approve the items as listed on the business license agenda for September 27, 1999. 8) Payment of the Bills MOTION: Move to pay the bills as listed out of proper funds. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Newly-Hired Employee Paulette Hunczak, Recreation Clerk PUBLIC HEARINGS A. Public Hearing/Revocation or Suspension of Rental License MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Joe Bazzett regarding rental property at 4514-4516 Fillmore NE in that the property is in compliance with the Housing Maintenance Code. Public Heating/Second Reading of Ordinance No. 1400 Rezoning of Certain Property MOTION: Move to waive the reading of Ordinance No. 1400, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1400, an ordinance rezoning 4216 Central Avenue NE from LB, Limited Business District, to RB, Retail Business District. Page 2 September 27, 1999 City Council Meeting ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No 99- , Determining the Necessity for the Issuance of General Obligation Bonds and Calling a Special Election Thereon. MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99- , being a resolution Determining the Necessity for the Issuance of General Obligation Bonds and Calling a Special Election Thereon. B. Bid Considerations - None C. Other Business ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) September 7, 1999, Library Board of Trustees Meeting 2) September 8, 1999, Human Services Commission Meeting 3) September 27, 1999, Park and Recreation Commission Meeting CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager WF/cb Page 3 I) OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 13, 1999 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson and Council members Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and are enacted upon as part of the Consent Agenda by one motion. Items removed from Consent Agenda approval are taken up as the next order of business.) A. Motion by Wyckoff, second by Szurek to approve the Consent Agenda as follows: 1) Meeting Minutes ~ August 23, 1999 Council Meeting The Council approved the minutes of the August 23, 1999 Council Meeting as presented. 2) Establish a Joint Meeting with Telecommunications Commission The Council established a special meeting of the City Council and the Telecommunications Commission for Thursday, October 21, 1999 at 7:00 p.m. 3) Joint Budget Meeting with City Cotmcil and Park and Recreation Commission The Council scheduled the 2000 joint budget meeting with the City Council, Recreation Depmtment staff and Park and Recreation Commission on Wednesday, October 27, 1999 at 7:00 p.m. in the Gauvitte Room in Murzyn Hall 4) Establish City Council/Library Board Budget Meeting The Council established October 5, 1999 at 6:30 p.m. in the Library Activity Room as the joint City Council and Library Board meeting to discuss the proposed 2000 Library budget. 5) 1999 Community Development Block Grant Contract The Council approved the contract agreement for the 1999 Community Development Block Grant Program between Anoka County and the City of Columbia Heights and authorized the Mayor and City Manager to enter into an agreement for the same. It was noted that the $50,000 of CDBG funds originally earmarked for the school district did not meeting the requirements, and therefore, will be channeled into the Community Revitalization Account. 6) Resolution No. 99-72 Re~ardin~ the Extension of a Moratorium on Property Owned by St. Timoth¥'s Church The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-72 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL IMPOSING A FOUR MONTH EXTENSION TO THE MORATORIUM ON SITE IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S CHURCH IN COLUMBIA HEIGHTS WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain property at St. Timothy's Lutheran Church, 825 51st Avenue NE fi.om R-2, Two Family Residential District to R-3 Multiple Family Residential District; and, WHEREAS, the purpose of the rezoning request and approval therefor was to permit the development of a 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard Custom Homes, Developer and Mary T. Inc., owner and service provider; and, WHEREAS, by letter dated June 5, 1998, Mary T. Inc., has informed officials of the City of Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and, WHEREAS, the City Council has represented in general terms to adjacent property owners that development at this site was intended for a senior rental apmiment project only; and, WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District allows as permitted uses other types of projects including, but not limited to, town_houses, other multiple family dwelling structures, YMCA, and similar non-profit organizations; and, WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan update and conduct further research and analysis as to appropriate land uses for this surrounding area which currently consists of single family homes, church, public park, and retail business uses; and 2) identify appropriate zoning and performance standards for the subject property. 2 NOW, THEREFORE BE IT RESOLVED THAT the Columbia Heights City Council hereby imposes a four month extension to the moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month extension commencing and effective the date of adoption of this resolution, and recognizing said four month time period may be shortened by adoption of a resolution of the City Council upon earlier consideration of findings. Passed this 13® day of September, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 7) Close Heatings Regarding Rental License Revocations The Council closed the public heating regarding the revocation or suspension of the rental license held by the following owner/properties in that the property is in compliance with the Housing Maintenance Code: Wayne Mecl at 3819 Main Street, Donn Woods at 1133 45th Avenue, Terry Thomberg at 4326 Monroe Street, Joseph Ryan at 1000 41st Avenue, #103, Anthony Melton at 3736 3rd Street, Susan Loewenthal at 4040-42 Cleveland Street and Ginger Duckrworth at 4356 5th Street. 8) Establish Heating Date - License Revocation, Rental Property The Council established a heating date of September 27, 1999 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Joe Bazzett at 4514-16 Fillmore Street. 9) Resolution No. 99-73 - 2000 Business License Fees The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-73 ADOPTING 2000 BUSINESS LICENSE FEE SCHEDULE WHEREAS, Ordinance No. 853, City Code of 1977, pertaining to commercial licensing regulations provides for the establishing of annual license fees; and WHEREAS, The City has participated in a survey of metropolitan municipalities regarding business license fees charged by other communities; and 3 WHEREAS, The City is attempting to maintain business license fees which are comparable to other communties; and WHEREAS, The City annual reviews its business license fee schedule; NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective January 1, 2000. Passed this 13th day of September, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 10) 1999 Storm Water Improvements The Council authorized Visu-Sewer Clean and Seal, Inc. of Minneapolis, Mn. to clean approximately 1,080 lineal feet of 48 inch storm sewer east of Tyler Street between 43 ½ Avenue and 44* Avenue at a cost not to exceed $21,000 with funding providing by P.I.R. project fund 415-59909. 11) Authorization to Purchase Salt Storage Shed Door for MSC The Council authorized the purchase of bi-fold doors for the salt storage shed fi.om Schweiss Distributing, Inc. in an amount of $?,615.00 plus tax with funds fi.om 10143121-5120. 12) Award of 40'h Avenue Street Light Reolacement The Council awarded the replacement of the street light on 40'h Avenue to Heights Electric of Columbia Heights, Minnesota, based upon their low, qualified responsible quotation in the amount of $4,350 with funds to be appropriated fi.om Fund 212-43190-5130 and authorized the Mayor and City Manager to enter into an agreement for the same. 13) Approval of License ADolications The Council approved the license applications as listed on the business license agenda for September 13, 1999. 14) Payment of Bills The Council approved the payment of the bills as listed out of proper funds. 4 15) Conditional Use Permit - 4032 Central Avenue Northeast The Council approved the conditional use permit to allow the proposed coffee shop at 4032 Central Avenue Northeast subject to the following conditions: 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance; 2) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance; and 3) Waste receptacle shall be provided for patrons using the outdoor seating area. 16) Conditional Use Permit - 4079 Central Avenue Northeast The Council approved the conditional use permit to allow the operation of New Horizon Child Care at 4079 Central Avenue Northeast, subject to the following conditions: 1) Ail required state and local codes, permits, licenses and inspections will be met and in full compliance; 2) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance; 3) A speed bump shall be provided in the drive aisle between the sidewalk along the building and the double-row of parking on the west of the proposed playground. A second speed bump shall be provided in the area in front of the tenant space currently occupied by Sylvester's; 4) The traffic circulation pattern shall be clearly identified and marked on the surface of the parking lot and/or with directional signage; and, 5) The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of children. These spaces shall be clearly marked and identified. 17) First Reading of Ordinance No. 1400 Being an Ordinance Pertaining to Rezoning of Certain Property The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1400 BEING AN ORDINANCE AMENDING ORDINANCE NO, 853, CITY CODE OF 1977 PERTAINING TO THE REZONING OF CERTAIN PROPERTY Section 1: That certain property legally described as Lot 9, Block 37, Columbia Heights Annex to Minneapolis. Section 2: To authorize and direct staffto amend the official zoning map to reflect the change in zoning fi-om LB, Limited Business District, to RB, Retail Business District, upon the effective date of said ordinance. Section 3: Tiffs ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: September 13, 1999 5 The Council established September 27, 1999 at approximately 7:00 p.m. as the second reading of Ordinance No. 1400. 5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS The following newly-hired employees were introduced: Sherri Jensen, Public Works Parks Department, Shawn Johnson, Public Works Administrative Assistant, Aleksandr Chemin, IS Director and Matthew Aish, Police Officer. Police Chief Johnson introduced Lennie Austin, who was recently promoted to Corporal. Two Citizen Commendations were given to the following people for assisting the Police Department in the apprehension of criminals: LaVonne Gavenda and Anthony Griffith. 6. PUBLIC HEARINGS A. Resolution No. 99-75 Beim, a Resolution Re~,ardin~ a Public Hearin~ for a Petitioned Alley The Public Works Director reviewed the project with the use of overheads. This is an unimproved alley and had been requested by some of the property owners adjacent to a portion of the alley. The Public Hearing was closed by Mayor Peterson. Motion by Hunter, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99- 75 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS WHEREAS, the Columbia Heights City Council received a petition to construct a concrete alley and by Resolution No. 99-71 the 23'a day of August, 1999, fixed a date for a council hearing on the proposed improvement of an alley, West of Reservoir Boulevard and fi.om 150' South of Cimle T,~ace Boulevard to Circle Terrace Boulevard. AND WHEREAS, ten days mailed notice and twice published notice of the hearing a week apart was given, and the hearing was held thereon the 13t~ day of September, 1999, at which alt persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defi.ayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the extent of such improvements is as follows: Concrete alley construction, 12 feet in width. Work includes required utility work, new granular sub-base, new aggregate base, new concrete surfacing, required retaining wall, concrete or bituminous driveway, service walk/step and sod replacement and miscellaneous construction items. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in Resolution No. 99 - 71 on the 23rd day of August, 1999. 4. These improvements shall also be known as P.I.R. 1017 - Project #9902. 5. Kevin Hansen is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of September, 1999. Offered by: Hunter Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Deputy City Clerk B. Public Heating/Second Reading of Ordinance No. 1398, Sale of 4519-21 Taylor Street NE Mayor Peterson closed the public hearing. Motion by Wyckoff, second by Hunter to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes 7 ORDINANCE NO. 1398 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4519/21 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Emesto Payan the real properly at 4519/21 Taylor Street NE described as follows, to wit: Lot Twenty-one (21) and the North One-half(fi) of Lot Twenty (20) in Block Seven (7) of Sheffield's Second Subdivision according to the plat thereof on file and of record in the office of the Register of Deeds of Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute the deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the Purchase Agreement. Section 3: This Ordinance shall be in full force and effect fi.om and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 23, 1999 September 13, 1999 September 13, 1999 Offered by: Wyckoff Seconded by: Hunter Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary C. Public Hearing/Second Readin~ of Ordinance No. 1399. Sale of 4642/4644 Taylor Street Northeast Motion by Szurek, second by Jolly to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes 8 ORDINANCE NO. 1399 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4642/4644 TAYLOR STREET NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Lag. L. Wang and Phoua Lee the real property at 4642/4644 Taylor Street NE described as follows, to wit: Lot Five (5) and the South One-half (½) of Lot Four (4), Block One (1), Sheffield's Second Subdivision according to the plat thereof on file and of record in the office of the Register of Deeds at Anoka, Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute the deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the Purchase Agreement. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: August 23, 1999 September 13, 1999 September 13, 1999 Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary D. Resolution No. 99-74 Being a Resolution Adopting a Proposed Budget/Setting Local Levies and Establishing a Budget Heating Date The City Manager reviewed the budget being proposed. He advised that the final levy can be less than the proposed levy but it cannot be more than the proposed levy. 9 Former Mayor Nawrocki spoke to the proposed budget. He noted that the last annual audit performed by the City's auditing firm has suggested there could be a decrease in the City's share of the property taxes. He reviewed all of the fund balances and observed that the City had received a refund fi-om the state which resulted fi-om a change in the funding for Fire Department personnel. Motion by Jolly, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-74 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET FOR THE YEAR 2000 AND SETTING THE PROPOSED TOTAL CITY LEVY COLLECTABLE FOR THE YEAR 2000 AND APPROVE THE HRA LEVY OF $94,752 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2000 is hereby approved and adopted with appropriations for each of the funds as listed below: Expense General Fund State Aid Cable Television Fund Library DARE Project Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 8,181,536 119,850 212,399 565,680 8,325 570,944 463,818 1,321,648 1,441,331 1,306,361 1,507,210 315,574 273,598 55,000 2,363,310 Total Expense Including Interfund Transfer 18,706,584 10 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2000: Revenue General Fund State Aid Cable Television Fund Library DARE Project Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 8,181,536 119,850 212,399 565,680 8,325 570,944 463,818 1,321,648 1,441,331 1,306,361 1,507,210 315,574 273,598 55,000 2,363,310 Total Revenue Including Interfund Transfers 18,706,584 Section C. The following proposed sums of money are levied for the current year, collectable in 2000, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Fund Levy Estimated Library Fund Levy Estimate EDA Fund Levy 895,085 1,781,331 500,244 119,296 Total Proposed Levy 3,295,956 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for fiscal year 2000 in the amount of $94,752. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget heating will be held on December 6, 1999 at approximately 7:00 p.m. in the City Council Chambers. 11 The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota Approved this 13~ day of September, 1999. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1). Resolution No. 99-76 Being a Resolution for Revocation, 1206-1208 Circle Terrace The history of the ownership of this property was discussed. Claude Loewenthal, the son of the owner, advised he was recently appointed to manage the property. The non-compliance issues regarding the property were discussed. Mr. Loewenthal requested some time to bring the rental property into compliance. Motion by Hunter, second by Wyckoff to table further consideration of this matter until the October 25, 1999 Council Meeting with the understanding if the property is not compliant at that date there will be an automatic revocation. Roll call: All ayes 2) Resolution No. 99-77 Being a Resolution for Revocation - 1407-1409 Circle Terrace As in the last agenda item, this property is owned by the same person and the same issues apply. There was some concern of the Mayor which addressed the landscaping problems behind the property. These problems will be researched by the Assistant Fire Chief. Motion by Hunter, second by Wyckoffto table further consideration of this matter until the October 25, 1999 Council Meeting with the understanding if the property is not compliant at that date there will be an automatic revocation. Roll call: All ayes B. Bid Considerations None 12 C. Other Business 1) Multi-Use Center Referendum The Finance Director reviewed the projected annual cost for this multi-use center on various priced homes in Columbia Heights. If approved, this will be a twenty year bond issue. Former Mayor Nawrocki felt the referendum was being prematurely planned. He noted that no information is available regarding the actual cost of the facility or the annual maintenance and operating expenses. He suggested a date next year for the referendum would be more appropriate as there would be more accurate information available and weather would not be an issue. The date being recommended for the referendum is December 14, 1999. Mr. Nawrocki also recalled that the initial reason for considering this facility was because of the potential loss of some gymnasium space at NEI. This reason is no longer valid as this gym space continues to be available. The Recreation Director stated that the need for this facility had been addressed. He has received 216 completed surveys regarding the need for this facility and a large percentage of them were supportive of the building. Motion by Hunter, second by Szurek to approve the date of Tuesday, December 14, 1999 for special election referendum for multi-use center. Roll call: All ayes Motion by Hunter, second by Wyckoff to approve referendum ballot language as "Shall the City of Columbia Heights be authorized to issue its general obligation bonds in an amount not to exceed $4,950,000 to provide funds for construction of a multi-use center addition (meeting rooms for seniors and teens, walking track, fitness center, a multi-purpose area, locker rooms, children's indoor play area and other uses) onto Murzyn Hall in Huset Park ?" Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager reported on the following: 1) Commissioner Kordiak was misquoted in the local newspaper regarding the City's public library. He has contacted the City Manager and this matter will be corrected. 2) A letter was received fi.om a resident who lives near the City's liquor store on University Avenue. The letter spoke to many of the behavior problems and traffic problems being experienced in the neighborhood in the last few years. Council discussion addressed the associated problems and potential solutions. The Police Chief will research information regarding these matters and have them on a work session agenda. 3) A survey is being done on the compliance by property owners regarding identification numbers on garages located on alleyways. 13 B. Report of the CiW Attorney The City Attorney had nothing to repor~ at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions The minutes of the following meetings were included in the agenda packet: August 25, 1999 Park and Recreation Commission and the August 19, 1999 Telecommunications Commission. No Council action was required. 10. CITIZENS FORUM A resident came to the Council Meeting to advise that Channel 16, which is the local cable channel carrying the Council Meeting broadcast live, was not functioning. The resident at 3832 Jackson stated some of his concerns regarding speed in his alley, weeds and vegetation in his area and some driveways/parking spaces which are not hard-surfaced as required by ordinance. Staffwill pursue this person's concerns. A resident from 49t~ Avenue and Jackson Street advised the Council she received a non- compliance letter which made her feel as though she was singled out. The long standing issues regarding her property were presented by her. The Assistant Fire Chief stated he will detail all of the existing violations. 11. ADJOURNMENT The meeting was adjourned at 9:55 p.m. Respectfully submitted, Jo-Anne Student, Council Secretary 14 CITY COUNCIL LETTER Meeting of: September 27, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ CITY MANAGER' S APPROVALs/ J , / NO: ~. ~. ~) PATE: PATE: The following dates need to be established for work sessions in October, 1999: October 4, 1999 6-7 p.m. October 4, 1999 8 p.m. October 18, 1999 7 p.m. University Avenue Neighborhood Group Regular Work Session Regular Work Session MOTION: Move to schedule work sessions of October 4, 1999 (6-7 p.m. and at 8 p.m.) and October 18, 1999 at 7 p.m. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of September27 1999 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. q POLICE APPROVAL: ITEM: Authorization to attend out-of-town training BY: Thomas M. Johnso~.~ NO. for Sergeant Dietz q..~ '~1'~_ DATE: 9-10-99 DA~E: BACKGROUND: The Columbia Heights Police Department has been invited to send a supervisor to a recently developed program called the "Complaint Investigation Institute." This training, which is in depth training on conducting complaint investigations, is being held in Duluth, Minnesota, October 18-22 and November 8-12, 1999. Because the supervisor attending, Sergeant Val Dietz, will be away from work for more than three days, this course must have prior Council approval. ANALYSIS/CONCLUSION: The course allows the Police Department to be trained in the latest techniques and procedures in investigating Internal Affairs complaints. This course will assist us in developing further our procedures to protect the citizens we serve, the members of the department, the City, and the department itself. The department has also been awarded a $600 scholarship to help offset costs of this very important training. RECOMMENDED MOTION: Move to authorize the attendance of Sergeant Val Dietz at the Complaint Investigation Institute to be held in Duluth, Minnesota, on October 18-22 and November 8-12, 1999, with related expenses to be paid from the Police Department 1999 budget, line 101-42100-3320. TMJ:mld 99-327 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS AUTHORLZATION REQUEST FOR CONFERENCES, WORKSHOPS, SCHOOLS AND SEh~IRqARS This completed form must be presented to the City Manager by the Monday preceding the regular Council Meeting for approval of attendance. NAME OF ACTIVITY: DATE OF REQUEST: September 7, 1999 The Complaint Investigation Institute ESTIMATED COST: $600 ($1200 - $600 scholarship) ACCOUNT#: 101-42100-3105 BUDGETED FOR: X YES NO SUFFICIENT FUNDS REMAINING: X YES NAME OF INDIVIDUALS ATTENDING: Sergeant Val Dietz NO WHEN: October 18 - 22 and November 8 - 12, 1999 WHERE: Duluth, Minnesota PURPOSE OF EVENT: In-depth training on conducting complaint investigations. HOW WILL THIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Important information. PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT. SIGNATURES: DEPARTMENT HEAD. DATE ~~--'~ DIVISION HEAD ~/O~Z*~/ / -! DATE IF REQUIRED, APPROVAL BY CITY COUNCIL: . DATE Upon approval by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the Finance Department and appropriate Division Head. This form is not a registration form or a request for pre- registration monies. 07/14/92 The Center for Professional Programming presents a two-week.~ ,.j ¢ ('f o OMPLAINT ~:e',,,~-~ ~ ~ o ~,J NSTITU?E (,.~Co Duluth, Minnesota WEEK 1: Monday, Ocrcce: 18 through Friday. Octaber 2~ 1990 CANAL PARK INN 250 CANAL PARI( DRIVE DULUTH, MINNESOTA 55802 We have reserved a discounted block of rooms at $44.00/single or $52,00/double occupancy. Call (218) 727-8821or (800) 777-8560 by October 1 to take advantag_eo of these rates. WEEK 2: Monday, November 8 through Friday, November 12, 1999 HOLIDAY INN DOWNTOWN WATERFRONT 202 WEST FIRST STREET DULUTH, MINNESOTA 55802 We have reserved a discounted block of rooms at $58,00/night single or double occupancy. Call (218) 722-1202 or (800) 477-7089 by October 7 to take advantage of this rate. ~.z.o THE COMPLAINT iNVESTIGATION INSTITUTE REGISTRATION Dry, DUNE: SEPTEMBER 7, 1999 4 WAYS TO REGISTER: M il r itt ti n t : Center for Professional Programming William Mitchell College of Law 875 Summit Avenue St. Paul. MN 55105-3076 F xr~ i tr ti nt : (651 ) 290-7515 Te!eohone real,traCon tO: (651 ) 290-7506 E-mail reaistrction to: rbehrendl'@wmitcheiL edu TITLE/RANK: NAME: AGENCY: ADORE,SS: CITY, STATE, ZIP: PHONE: ( ) FAX: ( ) POST LICENSE NUMBER:. FEES The fee for the seminar is $1,200.00 $600.00 scholarship -$600.00 Your cost $600.00 METHOD OF PAYMENT rn Check payable to: WILLIAM MITCHELL COLLEGE OF LAW E] Credit Card: C1 MASTERCARD J--I VISA Account #: Expiration Dote: Signature: WILL M MITC i, GE. OF LAW July 23, 1999 Chief Thomas M. Johnson Columbia Heights Police Department 559 Mill Street NE Columbia Heights, MN 55421 Dear Chief Johnson: CO~GRATULATIONS! Your department has been two-week Complaint Investi,qation Institute! William Mitchell College of Law is pleased to be offering the ten-day Complaint Investigation Institute. Enrollment is limited to 30 on an invitation-only basis. As always, to add to the educational experience, invitees have been carefully selected from large and small departments covering the entire state of Minnesota. Partial funding has been acquired, so we are able to offer your investigator a $600 scholarship! Thus, tuition for the Institute is only $600. Additional funding is being sought to provide further scholarship funds to those departments for which even this amount would be a hardship. Let us know if you require a scholarship application. Please forward the enclosed Complaint Investigation Institute brochure to the investigator deemed appropriate to attend the ten-day course. PLEASE NOTE: since attendance is by invitation only, please notify Renate at (651) 290-7506 as soon as possible, and no later than Tuesday, September 7, 1999, if your investigator cannot participate in the Complaint Investigation Institute. Thus we can extend the invitation to someone on the waiting list. Feel free to call if you have any questions. Sincerely, Jar~et J. Coleman Dir[ctor Center for Professional Programming Enc. If your selected investigator can attend the seminar, please ask him or her to send the completed registration form to us. We look forward to seeing an investigator from y~ur department in Duluth! 875 Summit Avenue I St. Paul,,',linnesota 55105-3076 I (651) 227-9171 I www. wmitchell.edu THE LAW ENFORCEMENT / COMMUNITY RELATIONS STEERING COMMITTEE (LECR$C) PRESENTS A TWO-WEEK PLAINT NVESTIGATION NSTITUTE WILLrAM MITCHELL COLLEGE OF L^w 875 SUM~IT AVENUE, ST. ~>^UL, MINNESOTA SUPPORTERS MINNESOTA COUNCILS OF COLOR Council on Asian P¢cir~c Minnesotaes Counc~ on ~lack Minnesotcns Chicano/Ldfno A~a[rs Cour~c:[ MINNESOTA SHERIFFS' ASSOCIATION CENTER FOR THE STUDY OF LAW & JUSTICE Mankato State Universffy PROFESSIONAL EDUCATION W[[liam Mitchell Coi!ege of Law FUNDING PROVIDERS U.S. DEPARTMENT OF JUSTICE MN OFFICE OF DRUG POLICY & VIOLENCE PREVENTION 2-WEEK 7:30-8:00 am CHECK-IN & REGISTRATION 8:00-9:30 om INTRODUCTION welcome and opening remarks; panel discussion 9:30-10:30 om COURSE OBJECTIVES Preview of course objectives, introduction ta the staff 10:45 am -1:00 pm LAW ENFORCEMENT'S COMMITMENT TO LAW & .JUSTICE Ethics & v~lue~ in Jaw enforcement; c~th S, =ode of ethics~ personal accountability: public accogntaPi]ity~ (egal ac¢ountab, iJJty 1:00-2:00 pm LUNCH BREAK (on your OWn} 2:00-4:00 pm OVERVIEW: SYSTEMS FOR AGENCY INTEGRITY Parlay; recruitment; tra]ning; promotion / assignments; officer evaluations; eady identification system; complaint procedures; Internal Affairs; disciplinary procedures; odiudicotion and the arbitration process 8:00 - 10:30 am OVERVIEW OF NA~'IJ R E & RANGE OF COMPLAINTS Service complaints: theft: chemical abuse; lies & perjury; insubordination; conduct unbecoming; off-duty Conduct; aPuse of authority 10:40 am -12:80 pm OVERV:EW OF CRIMINAL & C]vrL L!ABILITIES Gr. L:,W EN=ORCEMENT OFFICERS iiQ=;iit/ tDr ¢oit,.re to train & su'"e~v'se: leda! =efe~,se 12:C0-1 :ZO pm 1 :C0-2:C0 pm 2:C0-4:C0 pm UNDERSTAND:KG Tr':E LMPL CAT!ONS OF INVE~TiG? ONS Professional & Personat Problems of Crossing the B!ue Line: environment & cultural founC:fions of violcticns {iow eq- foroement culture, cognitive styies, scala-psychological isolation; opportunity structure; peer support for deviance; role of the investigator) 4:00-6:00 p.m. CO>,!MUN!TY DISCUSS;ON GROUP 7:30-8:00 am CHECK-IN & REGISTRATION 8:00-10:00 am CULTURAL COMMUNICATION ISSUES Interviewing skills necessary for different populations; lan- guage issues; cultural issues; ability issues (e.g.. deaf, disabled, etc.) 10:15 om -12:00 pm CRITtCALINCIDENTS Working with officer(s) involved in cdticol incidents 12:00-1:00 pm LUNCH BREAK (on your own} 1:00-2:00 pm CRITICALtNCIDENTS (continued from morning session} 8:00-10:30 om REPORT ORGANIZATION & COMPOSffION How to write complaint investigation reports: evidentiory analysis in complaint investigations, formatting, report outline, exculpatory information 10:30 a m -! 2:00 pm ANATOMY & ELEMENTS OF AN EFFECTIVE & RES~ONS ]LE CO;¢PLAiNT iNVESTIgATiON Brief overview of main elements of on effective, completed investigation 12:00-1:30 pm LUNCH BREAK (on your own) i:30-3:30 pm INTENSIVE CASE STUDY OF A RESPONSIBLE & EFFECTIVE ,NVESTIGATION 2:00-3:30 pm SPECIAL INVESTIGATIONS Impact & implications of special investigations: sensitivity; relationship to other types of investigations 3:30-5:00 pm evening COMPLAINT CONTINUUM HOMEWORK ASSIGNMENT 3:30-5:00 pm RECORDS Files to be maintained by IA; access and security of IA flies; purging of files maintained by IA ;O-URSE SCHEDULE kC0 -9:00 am PROCEDURE] FOR COMPLAINT INVESTIGAT!ON: WHAT IS A COMPLAINT? )efinition of an investigatJonat complainh sources at com- )laints; organizational definitions at misconduct ):00 -10:00 am ACCE?ANCEOFA COMPLAINT Zommunity's mistrust: receiving the Complaint; acceptance )f the complaint; w[thdra,~'al of complaints (now or at O 3ter date) 2:00 -1 :gO om LJNCH 8REA, K (an your o,,,,n} :00 -1:30 pm ¢R?ARING TO CONDUCT THE !NVESTIGAqON ;valuating the complaint: organizing the invesfiganon; zse of the case folder; organizing for interviews; review of ;urrent agency standards on the complaint issue :30 -5:00 pm THE LEGAL FRAMEWORK FOR CONDUCTING COMPLAJNT iNVESTIGATIONS 'eace Officers' Bill of Rights; Disciplinary standards & the iow mforcement officer; procedural rights in the disciplinary )rocess; Ocrrity Rule; Tennesen warning requirements; other leto practices issues; search & seizures in the administrative ontext; electronic surveillance; role of the representative in !isciplinory interviews: officers' procedural due process rights; iue process & internal investigation procedures; the Exclusion- ry Rule in disciplinary cases; the use of entrapment to gain vidence in disciplinary matters; officers' rights to privacy 8:00 am -12:00 pm THE LEGAL FRAMEWORK FaR CONDUCTING COMPLAINT INVESTIGATIONS (continued from day 3j 12:C0 -I:CO pm LUNCH BREAK fan your own} I:CO -2:00 pm THE LEGAL =RAMEWORK FCR CONDUCTING 3:30 -5:C0 pm UNDERS~-kNC~NG WHAT HA ?PENS A?ER THE INVEST;GATION preparation of actual charges: notice of pre-disciplinary hearing; failure of employee to apcecr: purSsse of pre-disciplinary hearing; format of pre-di~opi[nc~ hearing; retirement in lieu of discipline; notification to the State for C0 am -12:00 pm PLANNING & PREPARATION OFA COMPLAINT INVESTIGATION udents will work from synopsis of previous complaint vestigafion !:C0 -1:00 pm LUNCH BREAK (on your own) [Continuation of DAY 8, Classroom Case lnvesfigationl 8:00 am -12:00 pm PLANNING & =REPARATION OF A COMPLAINT INVEST[GATJON Students will work from synopsis of previous complaint investi- gation 30 -4:00 pm CLASSROOM PRACTJCE IN CASE INVESTIGATION pervised, videotaped, collaborative case work on actual )mploint reports. Each student will conduct one full /estigefion ~rom receipt of complaint through the report. is will be done under the direct supervision of on experi- ~ced investigator and in consultation with other students. )0 -S:C© pm CLASS RE-CAP & REFLECTION ON CASE iNVEStIGATIONS 2:00 - 1:00 pm LUNCH BREAK {on your own) 1 :gO -4:00 pm CLASSROOM PRACTICE IN CASE INVESTIGATION Supervised, videotaped, collaborative case work on actual complaint reports. Each student will conduct one full investi- gation from receipt of complaint through the report. This will be done under the direct supervision of an experienced investigator and in consultation v, ith other students. 4:00 -5:03 pm GROUP EVALUATION OF DOCUMENTS 8:00 -11:30 am INTERVIEWS: LEGAL, PROCEDURAL & STRATEGIC COMPARISONS TO CRIMINAL INTERVIEWS 'Witness identification: researching witnesses: photos of witnesses: planning the interview process: use of mare than one investigator; order at interviews; sc,hedulir~g interviews; tope- or video-recorded interviews; verDatim ,~r=nscripfion of interviews: reoresentotion dudng interviews; general interview techniaueS: comalcinamt interviews: practical tips for han- dling interview proolems: interviews with emc[ovees who are not subjects of me investigation: interviewing the accused :30 cm -I 2:30 sm LUNCH BREAK (on ,/cur 12:30 -2:00 pm EVIDENCE: USE & CON';~OL Use of all reasonable investigative tech¢Jques: photographic evidence; use of videotape; medical evidence; impact equipment analysis; surveys and diagrams; ballistics: commu- nication records; latent prints: agency-issued and employee's personal equipment; pre-planned high-risk operations; personnel at the scene; searches; restricted use of polygraph in Minnesota; chemical testing; photo and physical line-ups; financial records; use of covert collection techniques 2:00 -4:00 pm COMMUNITY DISCUSSION GROUP 8:gO -11 ;00 om ESTABLISHING INTERNAL & EXTERNAL PROFESSIONAL & AGENCY CREDIBILITY & BUILDING AN EFFECTIVE COMPLAINT PROCESS The role of supervisors and administrators: complaint intake and empathic treatment of complainants; communicating with stoke-holders in the investigation process; developing "public trust" in the complaint process; communicating with the public in public and school presentations lh00 am -12:00 pm THE IA CHALLENGE FOR INVESTIGATORS & PROFESSIONAL SUPPORT SYSTEMS 12:00 -I:00 pm LUNCH BREAK (on your own) · Currently licensed as a police officer by the State of Minnesota Department of Corrections * Employed full-time as a sworn police / peace officer OR as a certified employee of the Minnesota Department of Corrections + Sixyears' minimum experience as a full-time sworn officer OR os a certified employee of the Minnesota Department of Corrections Two years' experience os police investigator preferred · Permanent rank of police investigator or the rank of sergeant or above, OR position as supervisor in the Minnesota Depfartmenf of Corrections * No sustained orserious history of citizen complaints within the past 5 years · Completed diversity training/ education within the past 3 years · Position in sheriff's department os supervisor of jail services © © I 1 (, 1:00 -2:00 pm 2:00 -3:00 pm 3:00-4:30 p,m. RESOURCES & PROFESSIONAL ORGANIZATIONS COURSE WRAP-UP PRESENTA.qON OF CER'JlFICATES CITY COUNCIL LETTER Meeting of: September 27, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ CITY MANAGER' S APPROVAL cockilY L, The position of Housing Coordinator has remained vacant since the resignation of the previous Housing Coordinator last September, 1998. The Community Development Director wanted to hold off filling the position due to the Economic Development Authority's decision to transfer the administration of the Section 8 Program to the Metropolitan Council Housing and Redevelopment Authority and the intent to evaluate the staffing needs of the department. AS a result of reviewing the staffing needs of the department, as well as the management report of Tautges, Redpath, Ltd., the city's auditing firm, staff is recommending establishing a position of Community Development Assistant, and not replacing the position of Housing Coordinator. The position would perform responsible administrative work in the management of housing and economic development/redevelopment projects, including initiation and implementation of projects related to economic development and redevelopment that complement the City's long range planning objectives (see attached job description). The position has been evaluated based on the Hay job evaluation system. Based on this evaluation, our current compensation plan, internal equity, and external comparability, staff recommends establishing the following monthly salary range for 1999 and 2000 for Community Development Assistant. Entry 6 Months 1 Year 2 Year 3 Year 1999 $3,934 $4,069 $4,203 $4,337 $4,471 2000 $4,072 $4,211 $4,349 $4,488 $4,627 RECOMMENDED MOTION: Move to establish the position of Community Development Assistant and to establish the 1999 and 2000 salary ranges for the position as follows: Entry 6 Months 1 Year 2 Year 3 Year 1999 $3,934 $4,069 $4,203 $4,337 $4,471 2000 $4,072 $4,211 $4,349 $4,488 $4,627 COUNCIL ACTION: COMMUNITY DEVELOPMENT ASSISTANT NATURE OF WORK This is responsible administrative work in the management of housing and economic development/redevelopment projects, including initiation and implementation of projects related to economic development and redevelopment that complement the city's long range planning objectives. Work is performed with considerable independence under the general supervision of the Community Development Director. ESSENTIAL JOB FUNCTIONS 1. Initiates actions necessary for aggressive pursuit of development and redevelopment projects that complement the City's long range planning objectives. 2. Develops and maintains positive working relations with business owners, property owners, and economic or community development related organizations including the Economic Development Association of Minnesota (EDAM), Minnesota Chapter of The National Association of Housing and Redevelopment Officials (NAHRO), Anoka County Landlord Association (ACLA), Columbia Heights Chamber of Commerce, Southern Anoka County Chamber of Commerce, Anoka County Economic Development Partnership, and Anoka County Community Action Program (ACCAP). 3. Negotiates and implements development agreements for economic development and redevelopment projects including coordination of property acquisition, relocation efforts, site clearance, and related actions. 4. Coordinates economic development marketing and promotional materials and activities aimed at attracting new economic development, redevelopment, and private investment in Columbia Heights. Assists in administration of the City's Tax Increment Financing program. Assists in the development of short and long range economic development and redevelopment plans and strategies; coordinates with staff in gathering, interpreting and preparing data for studies, reports, and recommendations. Coordinates activities with other departments, agencies, local groups, and others as needed. Develops and maintains a comprehensive, systematic data base inventory of available buildings and sites in the community for economic development or redevelopment purposes. Prepares and maintains information on utilities, taxes, zoning, transportation, community services, and financing tools; responds to requests for information on economic development and redevelopment projects; prepares data sheets, financial reports, and other information. Responds to citizens inquiring about local development activities and opportunities. Administers all housing rehabilitation programs, including those funded by the Anoka County Community Development Block Grant (CDBG), HOME, and Minnesota Housing Finance Agency (MHFA). Assists in the administration of various first-time homebuyer programs. 10. 11. Assists in writing applications for funding of existing and new housing and development related programs. 12. Coordinates environmental clean-up efforts necessary for economic redevelopment. 13. Assists the Community Development Director with other related functions such as budget development, planning, building and code enforcement, zoning administration, and GIS functions. 14. Performs other duties and assumes other responsibilities as apparent or assigned. REQUIRED QUALllZlCATIONS: Bachelor's degree in Planning, Urban Studies, Public Administration, Housing, or related field. Four years of progressively responsible experience related to community and economic development. DESIRED QUALI]7ICATIONS: Master's Degree in Planning, Urban Studies, Public Administration, Housing, or related field. Successful completion of the National Development Council (NDC) Economic Development Finance Professional Certification Program. One year training and/or experience in the operation of a computer using Word processing and spreadsheet software applications. KNOWLEDGES, SKI1,LS, AND ABILITIES: Knowledge of economic development and redevelopment techniques and practices. Knowledge of financial strategies for development. Knowledge of strategies, techniques, or requirements relating to correcting environmental problems associated with development or redevelopment. Knowledge of commercial financing and analytical skills necessary to interpret a wide range o£financial data. Knowledge of applicable City, state, and federal laws and regulations. Ability to develop and maintain positive and effective working relationships with the City Council, Economic Development Authority, Planning Commission, and business and community leaders. Ability to organize and coordinate support from professional and technical staff, legal and financial consultants, and others to ensure successful completion o£projects. Ability to generate documents using word processing and spreadsheet software applications. Ability to negotiate effectively. Ability to work on several projects simultaneously. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relations with co-workers, other public agencies, business leaders, builders, developers, and the general public. 082399 CITY COUNCIL LETTER Meeting of: 9/27/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: q PUBLIC WORKS ITEM: APPROVE CHANGE ORDER AND FINAL · BY: K. Young ~"~ BY: PAYMENT FOR SEAL COATING ~1~. A0 ,~ ] DATE: 9/23/99¥.o~-'" DATE: Background: The Contractor has completed the 1999 Alley and Parking Lot Seal Coating. The work consisted of seal coating the bituminous alleys and parking lots. Both the Ist and 2"a rounds &sweeping have been done. The final contract amount is 11% greater than the bid because more material was used than estimated. Analysis/Conclusions: Staff is recommending approval of the final compensating change order, final payment to AlIied Blacktop Company and acceptance of the work. A copy of the change order, invoice and the Engineer's Acceptance Report is attached. Recommended Motion: Move to authorize Contract Change Order No. 1 to compensate for the additional materials used for the seal coat project, in the amotmt of $5,710.00 with funding out of 415-59901. Recommended Motion: Move to accept the work for 1999 Alley and Parking Lot Seal Coating, City Project 9901(A) and authorize final payment of $58,891.00 to Allied Blacktop Company of Maple Grove, Minnesota. Attachment: Change Order Invoice Engineer's Acceptance Report COUNCIL ACTION: CHANGE ORDER NO. 1 Project: 1999 Alley and Parking Lot Seal Coat Program City Project: 9901(A) Owner: Contractor: City of Columbia Heights 637 38* Avenue N.E. Columbia Heights, MN 55421 Allied Blacktop Company 10503 89th Avenue North Maple Grove, Minnesota 55369 Date of Issuance: September 21, 1999 Engineer: City Engineer You are directed to make the following changes in the Contract Documents: Description: City requested contractor to increase quantities to complete the seal coat project. Purpose of Change Order: The contract has been modified to include the following: No. Item Unit Quantity Unit Price 1 F&I Bituminous seal coat material Gal 1,090 $ 1.00 2 F&I Cover aggregate Ton 84 $ 55.00 TOTAL Amount $1,090.00 $ 4,620.00 $ 5,710.00 CHANGE 1N CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: Original Contract Time: $ 53,181.00 Previous Change Orders No. to No. Net Change from Previous Change Order: None Contract Price Prior to this Change Order: Contract Time Prior to this Change Order: $ 53,181.00 Net Increase of this Change Order: Net Increase (Decrease) of Change Order: $ 5,710.00 Contract Price with all Approved Change Orders: Contract Time with Approved Change Orders: $ 58,891.00 Recommended Approved Approved By: Approved By: Date of Council Action Gary Peterson, Mayor Walter Fehst, City Manager ALLIED BLACKTOP CO. BITUMINOUS CONTRACTORS 10503 89TH AVENUE NORTH MAPLE GROVE, MINNESOTA 55369 INVOICE NO. PAGE CITY OF COLUMBIA HEIGHTS 637 38TH AVENUE NE COLUMBIA HEIGHTS, MN ,85421 ~-9942 CITY OF COLUMBIA HEIGHTS 08/17/99 2457 COL~Oq NET 3~ QBANTITY O E S C R Z P T I 0 N UNIT .... EX'TENBE[ PRICE PRICE 15276.00 793.00 GAL CRS-2 TON 1/8" TRAPROCK 1.0000 15,27:5,~i TAX 0 ¢~ CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 1999 ALLEY AND PARKING LOT SEAL COATING September 22, 1999 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Allied Blacktop Company. The work consisted of seal coating the bituminous alleys and parking lots. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS FINAL CONTRACT AMOUNT 53,181.00 .5,710.00 58,891.00 FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 58,891.00 ( $ 0.00) BALANCE DUE Sincerely, CITY OF COLUMBIA HEIGHTS City Engineer $ 58,891.00 CITY COUNCIL LEWFER Meetiag of: September 27, 1999 AGENDA ~7..~TION: E 0 N $ E N T ORIGINATING DEPT.:) CITY MANAGER NO: 7' ~ Recreation t' /'e ] APPROVAL DATE: September 17, 1999 BACKGROUND: Due to the purchase of the 15-passenger City van, we need to develop a policy that will be used as a guideline to govern the vehicle's use. The Park and Recreation Commission reviewed the issue and ~nade the following recommendation. They recommended we keep the van use limited to Recreation Department use and other City deparm~ental use. We have already had several requests by other organizations to use the van, and staff feels that in order to make this vehicle last for years to come, the use of the van should be resn'icted to City use only. RECOMMENDED MOTION: Move to adopt the policy that the City van will be used for Recreation programming and other City departmental use only. COUNCIL ACTION: P&RComm\CC-Vanuse CITY COUNCIL LETTER Meeting of: September 27, 1999 AGENDA SECTION: CCNSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ License Department APPROVAL ITEM: License Agenda BY: Kathryn Pepin DATE: NO: ~ /~ ~. , DATE: September 23, 1999 BY: BACKOROUND ANALYSIS Attached is the business meeting. license agenda for the September 27, 1999 City Council In addition to Contractor License applications, there is a request for a license to sell and serve 3,2 beer at Immaculate Conception Church on October 2, 1999 in conjunction with their All School Reunion. Please refer to a letter attached requesting the license fees to be waived for this event. At the top of the license agenda you will notice a phrase stating '*Signed Waiver Form Accompanied Application This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. REC0~4ENDED MOTION: Move to approve the items as listed on the business license agenda for September 27, 1999 and to waive the fees for Immaculate Conception Church. ALTERNATE MOTION: Move to approve the items as listed on the business license agenda for September 27, 1999. COUNCIL ACTION: TO CITY COUNCIL September 27, *Signed Waiver Form Accompanied Applicatio~ 1999 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS ADDRESS FEES BUILDING OFFICIAL *Antco Construction *Miers Construction *Jim Murr Plumbing *Northland Mechanical Contractors *Wm. Flidler Plumbin9 & Heatin9 *St. Paul Plumbin9 & Heating 4175 Lovell Road 20751 Xavis Street N.W. 925 Southview Blvd. 2900 Nevada Ave. N. 2908 Harriet Ave. S. 640 Grand Avenue 50.00 50.00 50.00 50.00 50.00 50.00 SINGLE EVENT CLUB ON SALE BEER POLICE DEPARTMENT *Immaculate Conception Church **See attached letter requesting fees to be waived 4030 Jackson St. October 2, 1999 REQUEST FEES BE WAIVED license.ag The Church ,,C t!-e irv :naculat¢ Conception September 7, 1999 City Council City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Members of the City Council: The purpose of this letter is to ask you to waive the license fees for the on-sale of beer for an All School Reunion to be held at the Church of the Immaculate Conception on Saturday, October 2, 1999. Beer sales will take place in Fellowship Hall (Basement of our church) from 6:00 - 11:00 PM during a reception for alumni of our school. This event marks the 60th anniversary of the schools beginning. Proceeds from the sale of beer will be used to cover the expenses of the event, with any extra income being forwarded to the school's endowment fund. Your support of this request is appreciated. Michael Lentz Director of Stewardship Celebrating 75 Fears of Grace ~ 1923~1998 CZTY OF: . ..... t..lt I][-..I.~:- III .I. 6~1-t I~:, Gl., 54()l:;~'--'"J(),~f~ ,, O0 I::'r~GE; :1 (:::HE:C:K h! IFI)';d::'F;,' J...,~.-~l.! I-, E:I. IIE(;; K ;[ !g(;') A A F;.'I::' A:I]I:;~ T(])t.J(;;:l.-I CIEI..LtJi...¢~F;.' F:i~BI::'E]N i"I]I;I...I..%., ]:IGC,, E.IlEI.I.i?,()Y I::;PiI:;t ~iiUF:'F'I..Y :t:}flE I.. f. 1'4(:) Y E:O t:;tF'(:) F;,:¢~ T :i: OI,I ~l... 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IENF~I 270 DAF.~E~ I::'ROi.'~HEC T 2?6 I..OC'AL. L. AW E]qF:'OF;~CE] BII. K dOd, ME DIH:;:ON ]Z} DE VE]..OF:'MEI'-IT ,:'Hl}f' C~I::']TTAI.. ]]MF:'F;tOVEMElaT F:'P:F;tI{S d, 02 SE~EF;: d),') B I:~EI:: IJ~E~7 I::'LIND WATI~:F~'. C(:.II'..tS'FRLJC'TIO?..i F:UI',ID ](}: A I',t tlc E:I- !Eli} K ]; I',1(] ~: 'il ('~(l) [ [',.[ 'ill I!llOli :':d-- AI.I }?:ANI(S (] h(.? el< d~, 505 ,. ~l~;.,..~, 2. 7':? :!... 0() 2. B?4 .. 9'2 '.: '.: 7 ,, ~:"4 8k~. 07 8B ,, 0B4 .l ~.~2 ~?., 200.00 702 ,, ':?0 1:1.. 48 !., ?/ ..... :c~(J ,, ,.:~ 14. 141.4'? -~, ~.d.'.'~2., O0 :1., :1. :.':} 1 ,, 4~. CITY COUNCIL LETTER Meeting of Septemnber 27, 1999 AGENDA SECTION: PUB L I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER I~. Fire APPROVAL NO: ITEM: Close Hearing BY: Dana Alexon BY: Rental License Revocation ~J"~'ll ,~ DATE: September 22, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Joe Bazzett regarding rental property at 4514-4516 Fillmore Streeet NE for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September 27, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by .Joe Bazzett Regarding Rental Property at 4514-4516 Fillmore NE in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meetin~ of: September 27, 1999 AGENDA SECTION: Public Hearing ORIGINATING DEPT.: CITY MANAGER ~ Community Development APPROVAL ITEM: Ordinance No. 1400 (O0~- BY: JoeHollman~/// BY:~~ NO: Case # 9909-31, 4200 & 4216 Central Avenue NE DATE' September 17/, 1999 Issue Statement: The applicant requests a rezoning of 4216 Central Avenue NE from LB, Limited Business, to RB, Retail Business for the purposes of constructing an office building at 4200 and 4216 Central Avenue NE. Background: The applicant has agreed to purchase the property from the current owner by Contract for Deed, and the existing building is scheduled to be demolished (see attached letter). Note that the applicant has also agreed to purchase the property at 4216 Central Avenue NE from the Columbia Heights Economic Development Authority (EDA). This agreement was approved during the July 22, 1999, meeting of the EDA. Also, on September 7, 1999, the Planning and Zoning Commission approved a site plan to allow the construction of an office building at 4200 & 4216 Central Avenue NE, subject to the following conditions: (1) All required state and local codes, permits, licenses and inspections will be met and in full compliance; (2) The van accessible access aisle shall be widened to the required eight feet; (3) All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance; (4) A vehicle barrier shall be provided where any parking area is located more than five feet above the adjacent grade; (5) Waste material storage shall be located and screened in a manner that is consistent with the Columbia Heights Zoning Ordinance; (6) If additional lighting is added, a lighting plan will need to be reviewed and approved by staff, and light can not exceed 3 foot candles at the property line; and (7) Drainage and grading plans shall be reviewed and approved by the City Engineer. Note that the applicant would like to start consmiction as soon as possible. Analysis: As mentioned above, the applicant has agreed to a purchase agreement with the Columbia Heights EDA for the acquisition of 4216 Central Avenue NE which is currently zoned LB, Limited Business. Considering that this parcel will be combined with 4200 Central Avenue NE into a single parcel, the zoning for the entire property should be either LB or RB, Retail Business. Note that zoning district boundary lines typically follow lot lines; center lines of street, alley, and railroad right-of-ways; watercourses; or corporate limit lines. The proposed office building is a permitted use in both the LB and RB zoning districts, so 4216 Central could be rezoned to RB or 4200 Central Avenue could be rezoned to LB. The LB District is intended to be a neighborhood-oriented commercial district which is located in two areas along Central Avenue - west of Central between 44t~ Avenue NE and 45t~ Avenue NE and on both sides of Central between 43~d Avenue nd NE and 42 Avenue NE (see attached zoning map). Also attached, please find a list of permitted and conditional uses in both the LB and RB Districts. From a long-range planning perspective and considering the high-traffic nature of Central Avenue, expanding the RB District in this area seems more appropriate than expanding the LB District. As a result, this request is to rezone 4216 Central Avenue from LB, Limited Business, to RB, Retail Business. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on September 7, 1999. They voted unanimously to recommend City Council approval of the rezoning. Recommended Motion: Move to waive the reading of Ordinance No. 1400, there being ample copies available to the Public. Move to adopt Ordinance No. 1400, an Ordinance rezoning 4216 Central Avenue NE from LB, Limited Business District, to RB, Retail Business District. Attachments: COUNCIL ACTION: ORDINANCE NO. 1400 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE REZONING OF CERTAIN PROPERTY Section 1: Section 2: Section 3: That certain property legally described as Lot 9, Block 37, Columbia Heights Annex to Minneapolis. To authorize and direct staffto amend the official zoning map to reflect the change in zoning from LB, Limited Business District, to RB, Retail Business District, upon the effective date of said ordinance. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Jo-Anne Student, Council Secretary Case: 9909-31 Page: ! STAFF'REPoRT TO Iq=pa ?LANNI~G AND ZONING COlVlMISSlON -' FOR ~ SEPrgMI~ER 7, 1999 Ptrauc Case#: 9909-31 GENERAL INI~ORMATION Owner: Dwight Sundeen Applicant: Address: 1708 South Street Leesburg, Florida Bruce Nedeg~ard 4025 S~n~on Blvd Columbia Heights, MN (612) 757-2926 Parcel Address: 4200 Central Avenue NE and 4216 Central Avenue NE Zoning: 4200 Central is zoned RB, Retail Business, and 4216 Central is zoned LB, Limited Business Comprehensive Plan: C - Commercial Surrounding Zoning and Land Uses: zoning Land Use North: Commercial North: LB South: CBD South: Commercial East: LB East: Commercial West: Residential BACKGROUND ExManation of Request: The applicant requests site plan approval ~om the Planning and Zoning Commission to construct an office building at 4200 Central Avenue NE. This is also a request for a re-zoning of 4216 Central Avenue NE from LB, Limited Business, to RB, Retail Business. Case H#torv: Case 8811-53 was a request for a Conditional Use Pc-milt to allow the operation of a Christmas Tree sales lot on the property. This request was denied by the Planning and Zonirig Commission, primaxily due to concerns from the Fire Department that the trees wcr~ proposed to be located too close to an all-wood structure and that the storage area would be grouped around buildings which contained flammable products. Case: 9909-31 Page: 2 During the spring of 1997, the Certificate of Occupancy for the building at 4200 Central Avenue NE was revoked because the property had remained vacant for over one year and had become a hazardous and substandard property. On March 30, 1998, a Notice and Order of the Building Official was issued requiring that the building be razed. The applicant has agreed to purchase the property fi:om the current owner by Contract for Deed, and the existing building is scheduled to be demolished (see attached letter). Note that the applicant has also agreed to purchase the property at 4216 Central Avenue NE fi:om the Columbia Heights Economic Development Authority CEDA). This agreement was approved during the July 22, 1999, meeting of the EDA. ANALYSIS Surrounding Provertv: The surrounding property to the north and east is zoned LB, Limited Business and is used commercially. The property to the west is zoned R~2, Single and Two Family Residential, and is used residentially. The area across 42~ Avenue NE to the south is zoned CBD, Central Business Dislrict, and is used commercially. Technical Review: As mentioned above, the applicant has ~greed to a purchase agreement with the Columbia Heights EDA for the acquisition of 4216 Central Avenue NE which is currently zoned LB, Limited Business. Considering that this parcel will be combined with 4200 Central Avenue NE into a single parcel, the zoning for the entire property should be either LB or R.B, Retail Business. Note that zoning district boundary lines typically follow lot lines; center lines of street, alley, and ralkoad right-of-ways; watercourses; or corporate limit lines. The proposed office build/ag is a permitted use in both the LB and RB zoning districts, so 4216 Central could be rezoned to RB or 4200 Central Avenue could be rezoned to LB. The LB District is intended to be a neighborhood-oriented commercial district which is located ia two areas along Central Avenue - west of Central between 44~ Avenue NE and 45'~ Avenue ~ and on both sides of Central between 43~ Avenue NE and 42a Avenue NE (see attached zoning map). Also attached, please find a list of permitted and conditional uses in both the LB and RB Districts. From a long-range planning perspective and considering the high-traffic nature of Central Avenue, expanding the RB Dislrict in this area seems more appropriate than expanding the LB District. As a result, this request is to rezone 4216 Central Avenue from LB, Limited Business, to RB, Retail Business. Section 9.113(1) of the Columbia Heights Zoning Ordinance lists business offices as a permitted use in the RB, Retail Business Di}trict. Minimum yard and density requirements are as follows. · Every lot shall have a minimum fi:ontage of 40 feet - the existing property meets this requirement. · Minimum lot w/dth shall be 50 feet - the existing property meets this requirement. · Minimum lot area shall be 6,000 square feet - the subject property is approximately Ca~e: 9909-31 Page: 3 21,830 square feet. From Yard shall be 15 feet - proposed building is roughly 53 feet from the front property line which is along 42''~ Avenue NE. The floor area ratio shall not exceed 1.0 - the subject property has a floor area ratio of appm×imately .6 which meets this requirem~t. The rear yard shall be 10 feet - the proposed building is 10 feet offthe rear property llne which is the northerly property line. There is not a side yard setback requirement. Nb building shall be erected within l0 feet of any alley abutting the narrowest width of the lm- there is not an alley abutting the narrowest width of the lot which is along the north and south property lines so this requirement does not apply. The main building will be located approximately 16 feet from the westerly side lot liae. However, you will note that a plaza/balcony space is being proposed for use by employees which will be eo~siructed on top ora retaining wall which appears to be located on or near the property tine. This is permitted because the Zoning Ordiaance does not require a bui]dlng setback from this property line, but the plaza/balcony is required to be coustrueted entirely on private property.' Office buildings require at least one parking space for each 200 square feet up to 6,000 square feet of floor area (net). The buildiag will be divided into two spaces, 2,426 square feet of which will be for rent (please refer to the attached-first rio'or plan). The entire building is 5,535 square feet. Net floor area excludes space used for rest rooms, lunchrooms, conference rooms, storage, etc., so a total of 23 parking spaces will be ~luired. The site plan indicates that there will be 22 surface-level parking spaces provided including one van accessible apace. Note that there will also be parking provided in the basement for company vehicles and equipment. Vehicle access to the basemeat will be provided offthe alley. The proposal meets minimum parking requirements. However, the proposed van accessible access aisle is only five feet wide. This is required to be eight feet wide. Section 9.116(2) of the Zoning Ordimance requires that parking and loading areas can not be located within the front yard setback area of the property which is 15 feet in the RB District. The parldng spaces as proposed are approximately 29 feet from the front property line which meets this requirement. The Ordinance also requires that parking lots be surfaced with a material to control dust and drainage. The site plan indicates that the lot will be asphalt paving which meets this requirement. One other requirement is that all open off-street parking areas shall provide a bumper curb of 5-7 inches high around the perimeter of the lot and a curb of no less than 5 feet from a building that has parking around it. The site plan indicates that a 5 foot sidewalk will be provided around the building which meets this requirement. There is also five feet of space being provided around the perimeter of the parking lot which will provide room for on-site Mow storage. : One of the parking spaces proposed is located adjacent to the edge of the retaining wall which has roughly a 12 foot drop. The Uniform Building Code requires that where any parking area is located more than five feet above the adjacent grade, vehicle barriers shall be provided. Vehicle Case: 9909-31 Page: 4 barriers shall have a mlnlrmlm vertical dimension of 12 inches and shall be centered at least 18 inches above the p~klng surface. Staff will recommend as a condition of approval that a vehicle barrier be provided. It should be noted that staffhas concerns regarding the turning radius to access the building from the alley. There will be 16 feet between the building and the side property line and roughly 22 feet between the building and the edge of the bituminous alley surface. It appears that it may be difficult to maneuver some of the larger company vehicles and equipment through the overhead doors to and from the alley, particularly ifyou are coming up the alley from the south or need to turn south onto the alley around the proposed retaining wall. There are two access points proposed for the site, one off42~ Avenue NE which is roughly 60 feet west of the curb-line intersection of Central Avenue and 42~a Avenue. The second access is off Central Avenue and is located approximately 120 feet north of the curb line intersection. Typically 22 - 24 foot drive aisles are recommended for 90 degree parking which is proposed on this site plan. Note that the plan indicates that the drive aisles will be 24 feet in width, and the parking spaces will be the required 9 feet wide by 20 feet in length. The Zoning Ordinance requires screening where any business is adjacent to or across the street or alley from residential property. As a result, screening is required along the western property boundary for this project. The required.screening shall consist of a solid fence or wall at least 50% opaque and at least six feet tall. This screening shall not extend within 15 feet of any driveway opening. The retaining wall along'the western property boundary provides the required screening for the property, and that portion of the retaining wall that will be less than six feet in height is within 15 feet of driveway openings to the alley. Solid waste material shall be so located and screened as to be removed from public view and shall be kept in an enclosed building or properly contained in a closed container for such purposes. This issue has been discussed with the applicant, and the dumpster will be located on the north side of the building offthe alley and will be screened from public view. The plans do not indicate that there will be any new lighting on the property, but if lighting is added, a lighting plan will need to be reviewed and approved by staff. Light can not exceed 3 foot candles at the property line. One other issue pertaina to the legal composition of the parcels involved. Before a building permit can be issued 4216 Central Avenue will need to be combined with 4200 Central Avenue to form a single parcel The property owner can accomplish this by completing the necessaxy paperwork in the Assessing Department at City Hall or at the Anoka County Government Center. However, a purchase agreement between the applicant and the Columbia Heights Economic Development Authority for 4216 Central Avenue ~ will need to be signed before the two properties can be combined. Compliance with City Comprehensive Plan: Case: 9909-31 Page: 5 The City Comprehensive Plan designates this area for future commercial use. One of the goals of the Land Use and Redevelopment component of the Plan states "Improve the commercial viability of the Central Avenue Corridor while pwtecting nearby residential neighborhoods." This area has also been designated for selective commercial development and in-fill and is noted as an area of special planning inter~t. In the Plan's discussion oflocaticus of special planning interest, it states that the City should promote private redevelopment of uaderufili=ed and/or deteriorated sites. The proposal is cousistent with the City Comprehensive Plan. ~ummarv: The positive aspects of this proposal are as follows: 1. The proposal is consistent with the City Comprehensive Plan and minimum requirements of the Zoning Ordinance are being met. The negative aspects of this proposal are as follows: 1. There does not appear to be any negative aspects. CONCLUSION Staff Recommendation: Staffrecommends approval of the rezoning of 4216 Central Avenue NE from LB, Limited Business, to RB, Retail Business, as the proposal is consistent with thc City Comprehensive Plan. Sta:ffalso recommends approval ~fthe site plan, subject to the conditions listed in the recommended motion. Recommended Motion: Move to recommend City Council approval of the rezonlng of 4216 Central Avenue NE from LB, Limited Business, to RB, Retail Business, aa the proposal is consistent with the City Comprehensive Plan. Move to approve the site plan to allow an approximately 5,535 square foot office building at 4200 and 4216 Central Avenue NE, subject to the following conditions. 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. The van accessible access aisle shall be widened to the required eight feet. 3. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 4. A vehicle barrier ~hall be provided where any parking area is located more than five feet above the adjacent grade. 5. Waste material storage shall be located and screened in a wanner that is consistent with the Columbia Heights Zoning Ordinance. 6. Ii'additional lighting is added, a lighting plan will need to be reviewed and approved by staff, and light can not exceed 3 foot candies at thc property linc. Attachments: Completed application form; Site Plan; Floor Plans; Elevation Views; Zoning Map; Permitted/Conditional Uses; Letter Regarding Demolition; and Public Notices. CITY OF COLUMBIA HEIGHTS Anplicetion For: ~ezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval o~her RECEIVED Case No: AUG 1 6 1959 Fee: ~OM~UNI'['( DEVELOPMEN'I~.ecetpt No: 2. Lesal Description of Subject Property= 3. A~Dlicent: Phone: 5. Descrip=ion of Zoning: Applicable City Ordinance Number Fr.,e= Zon g Present ~se · easum for ~equest: ~Tf~.~-V--r~-~ ~ Section Proposed Zouin~ Proposed Use F-~bits Submitted (maps, diagrams, etc.) Acknovled~ment and Signature: The understTned hereby represents upon all o[ ~he penalties of lay, [or ~he purpose of ~nduoing ~he City of Columbia Heights to take ~he action herein requested, tha~ ~3~tatements herein are true and =hat all work herein mentioned will be done in accordanGe vi~h the Ordinances of the Ci~7 of Columbia Heights Signature of Applicant: ~ '~<,tt,,..~-~ . ,c. . Date: ~-[~ ~ Taken By:_ - 109.15 N89"I5'52"E ~_ 9~0.76 I gu.2g 9.~..% gt~.80 91~.2~ 91~.tO EXISTING 91.&.28 gig.si '~o9~,.,. RESIDENCE '~- ;' ~g'Se.RETAINING WALL 5 ' '- glS.~ / I _ t ~ ~ ~ I" x ///.- 919.03 I ,o ~ 9,,,,~ /~/ t ~I~S9 919.60 .! Ord. 117g eff.2-23-8g 9.223(2) Ord. 1161 eff.~-25-88 Ord. I 161 elf. a-25-88 elf. ~/~7 Ord. 10~7, elf. 8/25/83 Ferret. teed Fr:Ln~'~&l Uses used except for o~e or ~re of the foL~ov~_- usu: · 1. Those uses ps,netted ~n Section 9.1~(1) (C~D) and as th~Tt~.~ except as htrt~n 1~4~IId. Upholstery shops which do not exceed three-thousand (3000) square feet In floor area. CondttLonal Uses the £o~ov~_n~ usii exo~p~ b~ conditional uee ptz~Lt. Ce) ~:c#Sor~ bu~ld~l. (bi )e[~:L~l.,ut~tI pFev~ded.. (1) "The ~otts do not occupy the first floor. (ii) That a roof Intended for usable space shall be enclosed by m wall or fence not less than flve feet in height. (cF Oay care centers. (d) Off-street perk~n~ lots sub~ect co Section 9.116C2). (e) hb[tc ut~J.~t7 structures vh:Lch mhaL1, co~d~ to tho 7ara :e- ~cs a~ a:ch~tsu~:a2 a~e of the ne~hboz~od. (fi ~en Ii, ii ~ocl ~b~ect Co S~t~on 9.~6(~a). Notor fuel stations (n~uor) and aaJor fusS. atat~o=s vtth o'.nor re~ai=s subject to Section 9.117. illtaUrl~t, Ca'It Ill roOu, bar, prepared food 011t~ltI KbJect as such IiCab2~shaents are de~ed ~u Section 9.~03C63). (~) Drive-in b~l~.T~lllll subject to the follov~uI requ~Tene~cs:' Hours of operation It,=ll be con~Lued to the per~od becveen 10:00 a.a. and ~:00 a.n. for Chose aero,nS food or dr~nk. The e~t~re area shall hoYea drainage ~yst-~ apprOved by the City ~gt~ett. The e~t~re area other tl~an that occupied by the structure control dust and draLuale co the approval o~ the C~ty En&~neer. Ord. #1330 elf. 8/96 (k] ~cadu Vehicles not to exceed 2 tons, for sale in conjunction with only automobile repair businesses which do not sell fuel, provided that the following requirements are met: 1) Parking area For car sales cannot eliminate required parking spaces for primary use. 2) No more than ten (I0) vehicles can be displayed for sale at any one time. 3) Traffic flow on lot, lighting, parking lot striping must be approved through the Conditional Use Permit process before approval for such operation can be granted. 4) Size, type and style of any slgnage for such vehicle must be within the vehicle at all times and approved by staff. 5) All required state and local licenses must be obtained. 1182 .5-I0-89 Ord. 1229 elf. 7/22/91 elf. 4123192 Ord.#I2~2 elf. 6/25/92 (1) Outpatient veterinary rabbit, domestic cat, and/or dog spay or animal neutering clinics. (n) Printing shops which occupy more than three thousand (3,000) square feet of gross floor area, Open Space retail which shall be de~ined as a space in which assorted re:all,rs and merchants lease and occupy booths of various'sizes which merchants offer for display and sol6 new merchandise. (o) Tire and Battery sales and service. SZCTION 12 9~112(1) "CED" BUSINESS DIST'R~CT ~$chin the "C~D" Discr$¢=, no structure or land s~a11 be used except for one (1) or more of the following uses: Perm/tted Principal Uses Businesses p=~viding the follo,.rLng sales ~nd/or services: (c) (k) (1) elf. 3/28/83 Antiques. t App11ance sales and servlce. - Art end school supplies Bakery goods. Banks Berber S~:~ps. Beauty Parlors. - · - .' .- Books end office supplies. Bc~llng Alleys. Broadcasting studio. Busln~ss School. Bus end Transportation center. Candy, ice cream, popcorn, nuts, frozen desserts and soft drinks, but not ~d~ere · drlve-l~ service Is provided. Camera end photographic sales and rep·Tr. Cerpets and rugs. ._T._e~nis, racquetball, ha~.dball, table tennis and bozL~g clubs alcmg with clubs (~) Colas end stamps. (r) Costume and formal wear rent&l~ (s) Delicetessen. (~ Department stores. (u) Drugs. (v) Dr,/ cieaning.and ieundry pick-up locatlon~ Includlng lncldcntal pressing end repelr. ;- (~) Dry cTeanlng and leun~ry selftservlce fnclllty. (x)' Employment egenc¥. (¥) Florist Shop. '(z ) Floor covering. (aa) Frozen foods, not Including a locker pleat. (bb) Furniture, Including upholsteryt ~d~en conducted es I secondery use. (cc) Fur products and the processing of furs v~cn dlrectly releted to retell seles fra~ the site. (dd) Gifts or novelties. - 322 - (ff) (hh) ~kk-) Ill) mm) (nn) (oo) (qq) (rr) (ss1 (tt~ (vv) (~ (xx) (yY) (zz) (aaa) (bbb) (ccc') (dddl (dee) ('ggg) (hhh~ (J J3) (kkk) ((111) Glass, china and pottery. Grocery, fruit and vegetables. Hardware. Hobby crafts including handicraft classes. Hotel. Interior decorating studio. Jewelry, tlme pieces and repairs. Leather goods and luggage. Library, both public and private. Liquor store (off-sale) Meat market, but not including processing for a locker plant. Musical instruments and repairs. Newsstands. Offices-business and professional. Offlces-gove~nmentat. Paint, wallpaper and related materials. Pet shop, provided the operation shall not include the boarding of pets for a fee, the maintaining of pens outside of the building or the operating so as to cause an offensive odor or noise. Photographic studio. Pipe and tobacco shop. Post office or telegraph sub-station. Printing shops which occupy not more than three thousand (],000) square feet of gross floor area. Records, television, radio, hi-fi and recording equipment. Savings and loan offices. Sewing machine, related equipment and sewing classes. Shoes and shoe repair. Sporting goods. Stationery supplies. Tailor shop. Theater, no: of drive-ln variety. Television studio. Toys. Transportation center. Travel bureau. Variety store. 323 SECTION 11 9.111(i) Permitted "LB" LIHITED BUSINESS DISTRICT Principal Uses Vithln any "LB" Limited Buslness Distrlct no structure or land sba!! be used except for one (I) or more of the foll~wlng uses: (a) (h) Funeral homes and mortuaries provided the prlnclpal building is not less than fifty (50) feet rrm the lot line of · lot in the W"R" District. ..| Medical and dental clinics. (c) Motels and motor hotels provided the site shall contain not less than four hundred (qO0) square feet per rental unit. (d) Multiple family buildings subject to the lot ·rea per family provisions of Section g.110(4). (el Offices of persons in the professions. Offices of a general nature provided that not more than 30 percent of the floor space shall be devoted to storage or repair, fabrlcatTng or assembllng of goods. Goods sold at retall shall not be supplied from stock kept on the premises. Offices of governmental units. (h) Schools and colleges where ali the classes held on the site are with · building. Ord. 911, 'eff. 3/11/80 Ct) Detached branch bank~.u. $ fac~L:~J~s) 9.2.,11 Conditional Uses Within any "LB" Limited Business District no structure or land shall be used for the followlng uses except by condJtlon·l use permit. (b) Accessory structures other than private garages. Art studio, interior decorating studio, photographic studio, music studio, and dance studio, provided no retail sales · re made nor any manufacturing conducted on the site. 319 (c) Private clubs and l cx~ges net opera:ed for a profit. (~) Hcspltals for human care, nursln~ homes, rest homes or retirement homes, provided the slte shall contain not le~s :hen s?× hundred (S0C! square feet of lot area for each pers¢~ :~ be accon~dated and that no buildlng be located less than fifty (50) feet from the s!~ lot line. (el H;storlal bu;Idings, museums, art institutes, galleries and theater for the live arts. (fl Nursery and landscape sales. Radio and television studies. Radio and television towers. Retell sales and services may be provlded by vending dev[ces or by personnel v/hen such retail area is wlthln a building so constructed and maintained that a11 access if from a lobby, hall or court and not directly from the out-of-doors, it being the intent that such sales and services are provided for the conven- ience of the occupants of the buildlng. Operation of public transportation, but not switching, storage or other railroad activities. (k) Utillty service structures, which shall be in a bulldlng whlch conforms to the yard requlrements and architectural style of the neighborhood. (1) Research and development laboratories. Ord.~l~1 elf. 5-25-88 (mi Retail stores, shops, offices and small service businesses catering to neighborhood patronage, deemed to be as appropriately and deslrably located in the LB zone. (n) Day care centers. Amended 8/13/90(°) Ord 120q Single family residence of the owner of the business that constltu~es the principal use of the parcel as an accessory use subject to annual renewa) and reapplicatlon if it has changed in scale or character. 9.~J.1(3) Permitted Ac:essory Uses Within any "L)" Limited Business District the following uses shall be permitted accessory uses: ~a) Private garages, off-street parking and loading spaces as regulated in this Ordinance. : (b) Decorative landscape features such as fountains, patios, etc. 320 CITY OF COLUMBIA HEIGHTS '=go 40TH AVenUE N.£.. COLUMBIA HEIGHTS. ~N "~$,a~' 1-3;B?~ (612) ~82-2800 TDD C O~UJSTI~ DEVELOPmeNT Au=~st 23, 1999 Bruce Nedegaard President Nedeganrd Custom Homes 1814 Northdale Boulevard Coon Rapids, ~ 554z~8 RECEI.V. ED SEP 2 CObiMUN[TY. DEVELOP_MEN~ Re: DemoLition 'ofstr~cture nt 4200 Central Avenue NE. Dea~ Brace: Based upon our phone conversation ofm;~ morning, I have done some further reses~rch on City requirements for the demolition of the vaemt structure at 4200 Central Avenue NE. As you know, City policy has been to require the sewer and water lines be disconnected at the main prior tn the iss-ance ora building demolition p¢~'mk However, based upon the fact you.have submit* ted plans for p1s~,~;~g md Zoning Commission consideration to consUuct a new building on this same site, we have adjusted this policy for this case only. Furthermore, given the footing depth of your proposed structure, the location of the new structure relative to the exist~g structure to be demolished, and the need for a new trench to comaect the new water service, we believe it is appropriate to make this adjustment to permit the street excavation into the Central Avenue right- of-way at the same time. It will be important for you to follow the requirements outlined in the following para~h. The City of Columbia Heights will allow the existing build/rig at 4200 Central Avenue NE to be removed prior to the disconnect of the sewer and water servic~ subject to the follow/rig (the disconnects only have been completed for the services to the former structure at 4212 Central Ave.): 1. Water must be shut-off at the corporation stop prior to structure demolition. All requ/red permits must be obtained ~om the Minnesota Depmt,,,ent of Transportation in addition to the City of Columbia Heights. .... A licensed m~ter plumber shall perform the di~eormect md tap. In order to license a master plumber in the City of Columbia HeiSts they must submit the appropriate application form, certificate of insurance, and performance bond in the amount of $3,000 to the Community Development Depar~nent (see attached). Thc new water service must be of sufficient size to accommodate the water usage for the proposed f~ility. Bruce Nedegazr~- August 23, 1999 Page two The exdsting water service must be disconnected at the main and the sanitary sewer service disconnected at the property line. New services must be installed depending upon the condition of the existing services. At the time the disconnect and tap are performed, the Public Works Department must be notified in order that a staffmember may inspect the work prior to backfilling the excava- tion trench(es). This work must be performed satisfactorily, inspected, comply with all state and local codes, and be approved by the Public Works Depa~,,,ent prior to granting approval of the foundation/footings inspection for the new structure by the Columbia Heights Build/ag Official. We view these matters as yew important to insuring the public health, safety, and welfare. They are also neeessa~ to insure the water distffbution system is tmcomprom~ed. We ask that you sign the Certificat/on Statement on the following page and return this by fax to my oftice at 612- 782-2857 and also mail an originally signed hard copy to my attention at the address on this letterhead. I have forwarded a copy of dated utility maps we have on file ia our Department including water, sanitary sewer, and storm sewer utility maps. I encourage you to contact the Public Works Department directly for more specific informa~on. The Buiid~ng O~cial may allow floor to the storm sewer/sanitary sewer provided grease and flammable waste traps are installed. Please contact him directly for more detailed information~ Regarding the marked trees with dutch elm disease, I have verified that none of the marked trees are located on property owned by the ED.a. Thank you in advance for your cooperat/on and anderstavdi~g. If you have any questions regarding this mat~er, feel fi:ce to contact me at 782-2855 or Kevin Hansen ~t 782-2882. ~ Commttnity Development Director Attachment: Licensing requirements Utility maps c: Walt Fehst Kevin blansen Laur~n McClanahan Mci Collova file Bruce Nedegaard Au=mast 23, 1999 Page thxee RECEIVE : 20MMUNiT¥ DEV[LO[3MEN CERT'3!- ~CATION STATEMENT: I certify by my signature below that ] willfully comply with all requirements as outlined in this letter and as may be required by state and local codes and Planning and Zoning Commission; City Council; and Building Inspection, Engineering, Fire and Planning Department staff approvals. Furthermore, I unconditionally consent to reimburse the City for all ~penses incurred to complete said work that may be incomplete and/or unsatisfactorily performed BruceNedegaard (Si~atare) 0 3d in Disc,phnary Resource (FAIR) School County. (90) days after opening the bid~. Sawyer Aye beach site at the park. LandWehr Aye The County reserves the right to accept Ostazeski Aye informalities or i~egular~ias in bidding· SCHOCL BOARD POLICY REVISIONS an interpreter or printed material in an _ The Board was oresenteo wrih a list of alton',ate format [i.e.. bradlo er ~arge pdnt) statute or changes tn the cross refer- (612] 767-2865, TDD/T"FY (612) 323- Motion Dy Roberts, seconoed by John'Jay'McLmdelt* greater effort b~ made in the future to Dro- Heights, Fddley. Hilltop FOCUS News SChOOl sponsored events. Brief discus- ' gh~''°'_;. sion fo,owed. Clbj of Columbia Hei ADJOURNMENT ADVERTISEMENT F~R ~ regular agenda, Chair Ostazes~s APartment-s, o~ned by the Columbia adjourned the'meeting at 8:30 p.m. - - Heights Economic Development Authority, "- ' -' ' ' Ci ¥ Hall. 690 40th Ave. NE, Columbia Carolyn Lame, Clerk, ' -~.;-- Heights. MN 55421-3878, until 2:00 p.m. Independent School District 13 :" ,- .. on Friday. September 24, 1999, then pub- 1999) Co umb a licly Opened and read aloud by the under- Focus News .~ity of Columbm H~ ,.noer etevatDrs. Minnesota wdl conduCt a direCted to:.'_. Mr2.T..~ed Smith, Monday, t Croup, Inc. of 28g E. .Council Chambe[ of City Hall at 590 40tb~ 5th St. Suite LL101 in St. Paul, Minnesota · 55101 - Phone (651) 293-0595.' The secon{l'reading of Ordinance 1394, t ~.tl bidders must-comp. ~, wiltt reau remen s of t_~ prevmhng.wage I~ws .-.~fi O~inafinaTame~ding . 635," City Code of 1977 , and all State~'~l local-cede'requirements. ~razoning of,~ertaih' property at 4216'. be considered u,Hess fully · C~ntral Avi~;,e NE from LB. Limited inthe ~B. usthess,~o_RB~ .Retail Business, The Instructions p~'ovided.and ascorn~s- s'u:bj~t"~rop~-rty will be col~bined with '"':- -- ~ ? ~d'~ -. "-'-" ' of constructing an office building. .... ~..,~.' ~ f. . . ~.1~54~1.~20000 ~?'~o~employment in, its services, programs. ~'~' ?.' -'.:.:' g:~': '~" *" or activities. Upop~uest, ~' with disabitlties to. Columbia Heigms' ~ ;, programs. a~'. and ~e's. Auxllt~iry aids for handi-, ~--capped ~.ersons are available upon ' arrangements. (TDD/782:2806 for deaf prebid conference ~nd '. - n of the site and conriitions w~ll Seotember 107'1999 at Parkview Villa Apartments 96.5 40 ll~.AYe~u$ NE in' meet ~he_Consultant and Owner's Lt the Facili~es Office pdor to the e~mi~tlon. A to~ of "~S. i ~ Het. g.?ts,.F~ridley, Hill Op Fo. cus News I M P R M' E N"T today/ Oead// e /~'1~ ' -- ' ~'~'~ ~t Col~mbia Heigh~ - Notice i~.hl~Dy given -. M~ay, ~ptem~r 27, 1~, '~e;~RB~' ~etail Business. The ~bj~(~mpb~ will be ~i~d with~ ~lnd ~e~..~ aids for hlndi-, Colum~ '~;ple~ber 16, 1999) CITY OF COLUMBIA HEIGHTS 590 4OTH AVENUE NY'.. COLUblt~IA HEIGHTS, MN 55421-3578 (6 ! '~) 782-2.800 TDD 782-2806 Pl, dllf~lillfG A#O ZOEI~IG C011~M15510# NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 7, 1999. The order of business is as follows:. A request for site plan approval to construct an approximately 6,528 square foot office building on property currently located at 4200 Central Avenue NE and 4216 Central Avenue NE. Section 9.105(6) of the Columbia Heights Zoning Ordinance requires that the Planning and Zoning Commi~on review and approve site plans prior to the issuance of building permits for construction other than single and two family residence. This is also a request for a rezoning of 4216 Central Avenue NE from LB, Limited Business, to Rl~, Retail Business. The property included in the rezoning is legally described as follows: Lot 9, Block 37, Columbia Heights Annex to Minneapolis. Notice is hereby given that all persons having an interest wig be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager kp CITY COUNCIL LETTER MEETING OF: SEPTEMBER 27 1999 AGENDA SECTION: I'rEHS FOR CONSI DERATION ORIGINATING DEPT: CITY MANAGER NO: ~ RESOLUTI 0i'~S/0RD I NANCES ADMINISTRATION APPROVAL/. ITEM: Being a Resolution Determining the BY: WALT FEHST BY: j~/~ Necessity For the Issuance of CITY MANAGER General Obligation Bonds and Calling a Special Election DATE: 09/24/99 NO: At the last Council meeting on September 13, 1999, the Council adopted a motion setting a special election in relationship to the issuance of general obligation bonds for a community center. This has been reviewed by the City's bond attorney, Steve Bubul from Kennedy & Graven. He recommends that this action be adopted by the Council in a resolution form. Attached herewith is the resolution he has proposed, At the present time, there are still some blanks on the resolution. It is staff's intent to have that information available to the Council at the meeting on Monday evening. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 99-~7J~ , being a Resolution determining the necessity for the issuance of General Obligation Bonds and calling a Special Election thereon. WE:sms Attachment: 9909241 Letter from Steve Bubul dated 09/24/99 COUNCIL ACTION: 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www, kennedy-graven.com STEPHEN J. BUBUL Direcl Dial (612) 337-9228 email: sbubul~kennedy-gra~ en corn September 21, 1999 William Elfite Clerk-Treasurer City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3835 RE: Community Center Dear Bill: Enclosed is the resolution for the September 27, 1999 Council meeting, formally adopting the form of the ballot for the special election and related matters. The resolution contains the form of the ballot itself along with a notice of election, which must be published and posted as described in the resolution. You will need to contact Springsted regarding the levy information to be inserted in the ballot form. As we discussed, I have assumed that the polling hours will remain as 7:00 a.m. to 8:00p.m. Under Minnesota Statutes, Section 205.175, Subd. 2, the City may by resolution set the polling times for the next election and all subsequent elections, with opening no later than 10:00 a.m. and closing no earlier than 8:00 p.m. I assume the Council has adopted the existing polling times, but that resolution could be revoked and a new resolution approved at any time. If you have questions on the resolution, please let me know. I will out of town at a seminar from Wednesday through Friday of this week, but will be checking by voice mail frequently. Very truly yours, Stephen J. Bubul '- Cc: Keith Windschitl SJB/par Enclosure SJB-1690gl Exuact of Minutes of Meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Columbia Heights, Anoka County, Minnesota, was held at the City Hall in said City on Monday, September 27, 1999, commencing at 7:00 p.m. The following members were present: and the following were absent: Member Wyckoff presented the following written resolution, the reading of which was dispensed with by uranlmous consent and moved its adoption: RESOLUTION NO. ~- 5f RESOLUTION DETERMBqING THE NECESSITY FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AND CA; i .lNG A SPECIAL ELECTION THEREON BE 1T RESOLVED by the City Council of Columbia Heights, Anoka County, Minnesota (City) as follows: 1. The City Council hereby finds and determines: That it is in the best interests of the health, welfare, and safety of the City and its residents that the City acquire, consm~ct and equip a multi-use center addition onto Murzyn Hall (Project) consisting of meeting rooms for seniors and teens, walking track, fitness center, a multi-purpose ama, locker rooms, children's indoor play area and other uses; and h) That the City is authorized by the provisions of Minnesota Statutes, Chapter 475 (Act) to issue its obligations to finance the Project in whole or in part and to pledge its full faith, credit and taxing powers to the payment of such obligations; S.I~- 169093 CL162-16 c) That it is necessary and expedient to the sound financial management of the affairs of the City that the Project be f'manced in whole or in pan by the issuance and sale of the City's general obligation bonds pursuant to the Act in aa amount not to exceed $4,950,000; and d) e) That the City Council has approved the use of electronic voting machines by the affirmative vote of two-thirds of the members and has complied with the 60-day notice and six week demonstration requirements of Minnesota Statutes, Section 206.58, Subdivision 1, and has adopted special rules and instructions for use of the elecU'onic voting machines which have been approved by the Secretary of State; and That the City Clerk-Treasurer has certified to the Secretary of State that an electronic voting system will be used in the City and the date of commencement of the use thereof. 2. The proposition for the issuance of the bonds will be submitted to the voters of the City at a special election to be held on Tuesday, December 14, 1999. The election will be held and conducted in accordance with the laws of the State of Minnesota relating to special municipal elections and the City's home nde charter. 3. The City Clerk-Treasurer is directed to cause a notice of election in substantially the form attached hereto as Exhibit A to be posted and published as required by law as follows: (a) The notice of election will be published once in the offidal newspaper of the City at least two weeks prior to the election; Co) (c) The notice of election and a sample ballot will be posted at each of the polling places at least ten days prior to the election; The notice of election and a sample ballot will be posted in the office of the City Clerk- Treasurer at least four days prior to the election; and (d) The sample ballot will be published in the official newspaper at least one week prior to the election. (e) The notice of election will be delivered to the Anoka County Manager of Property Records & Taxation at least 45 days prior to the election 4. The polling places, hours of election and the respective judges for the election will be those established by the City for spedal elections. The polls will be open from 7:00 a.m. until 8:00 p.m. 5. (a) The City Clerk-Treasurer is authorized and directed to prepare a reasonable supply of separate paper ballots for the election to be printed on blue paper in substantially the following form: 51B-169093 CL162-16 (b) The City Clerk-Treasurer is authorized and directed to ~prepare separate ballots, ballot strips, or ballot booklets for the elections for use in conjunction with the electronic voting system, on blue paper with black ink pursuant to the .r~. uirements of Minnesota Statutes, Section 206.61. The City Clerk-Treasurer will provide each polling place with at least two sample ballots which are facsimiles of the ballot strip or ballot booklet. Such aamp. le,s must contain illustrated instructions for their use along with the electronic voting system or illustrated instruc~ tions will be posted adjacent to each sample ballot. 6. The City Council shall meet in the City Hall on Wednesday, December 15, 1999, at __ p.m., C.T. to canvass the results of the election and to declare the results thereof. The motion for the adoption of the foregoing resolution was duly seconded by Member Szu tek . and upon vote being taken thereon, the following voted in favor thereof: Szurek, dolly~ Peterson, Wyckoff, Hunter and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. Mayor Gary L, Peterson Jo-Anne Student, Council SecFetary S~-1~3 CL162-16 STATE OF MINNESOTA ) ) COUNTY OF ANOKA ) SS. ) CITY OF COLUMBIA HEIGHTS ) I, the undersigned, being the duly qualified sad acting Clerk-Treasurer of the City of Columbia Heights, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said City held on September 27, 1999, with the original thereof on f~e in my office and the same is a full, Irue and correct copy thereof, insofar as the same relates to the calling of a special bond election for the issuance and sale of $4,950,000 General Obligation Bonds of the City. WITNESS My hand as such City Clerk-Treasurer sad the corporate seal of the City this 27th dayof September , 1999. (SEAL) City Clerk-Treasurer City of Columbia Heights, Minnesota SJB-169093 CL162-16 OFFICIAL BALLOT Judge Judge CITY QUESTION BALLOT SPECIAL ELECTION COLUMBIA HEIGHTS, MINNESOTA DECEMBER 14, 1999 INSTRUCTIONS TO VOTERS To vote for a question, completely fill in the oval O next to the word "YES" for that question. To vote against a question, completely fill in the oval O ~ the word "NO" for that question. CITY QUESTION NO. 1: ACQUISITION AND CON~ Shall the City of Columbia lteights be exceed $4,950,000 to I: and teens, walking track, fitness center. other uses) onto Murzyn Hall in CENTER afl amoull[ Flor to tion (meeting rooms lbr seniors children's indoor play area, and The amount of taxes that would be raiSe~':"first year of the property tax levy to pay the principal and interest on the bonds is estimated to be ai~ll~imately $ 415,000. The maximum amount of taxes that would be raised in any subsequent year for the purpose is estimated to be approximately $ 420,000. This maximum increase in property tax levy is estimated to be approximately 3.92% of the taxable market value of property in the City. BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. CITY QUESTION BA!-!.OT SPECIAL EI.~CTION CITY OF COLUMBIA I-I~IGHTS Tuesday, December 14, 1999 ,~]~,$TRUCTIONS TO VOTERS: To vote for a question, put an (X) in the square next to the word 'YES" for that question. To vote against a questions, put an CX) in the square next to the word "NO" for that question. CITY QUESTION NO. 1: ACQUISITION AND CONSTRUCTION OF A MULTI-USE CENTER. Shall the City of Columbia Heigh~ be authorized to issue its general obligation bonds in an amount not to exceed $4,950,000 to provide funds for construction of a multi-use center addition (meeting rooms for seniors and teens, walking track, fitness center, a multi-purpose area, locker rooms, children's indoor play area, and other uses) onto Murzyn Hall in Hnset Park? [] The amount of taxes that would be raised in the fa-st year of the property tax levy to pay the principal and interest on the bonds is estimated to be approximately $ . The maximum amount of taxes that would be raised in any subsequent year for the purpose is estimated to be approximately $ . This maximum increase in property tax levy is estimated to be approximately .% of the taxable market value of property in the City. BY VOTING "YES" ON TI-lIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. $IB-169093 CLI62-16 NOTICE OF SPECIAL ELECTION CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA EXHIBIT A NOTICE IS HEREBY GIVEN that a special election w/l/be held in and for the City of Columbia Height~, Anoka County, Minnesota, on Tuesday, the 14th day of December, 1999, at which the following proposition will be submitted to the voters of the City for their approval or rejection: CITY QUESTION NO. 1: ACQUISITION AND CONSTRUCTION OF A MULTI-USE CENTER. Shall the City of Columbia Heights be authorized to issue its general obligation bonds in an amount not to exceed $4,950,000 to provide funds for construction of a multi-use center addition (meeting rooms for seniors and teens, walking track, timess center, a multi-purpose area, locker moms, children's indoor play area, and other uses) onto Murzyn Hall in Huset Park? NO [] The polling places for said election are as follows: Columbia Hei Columbia Hei Columbia Hei Columbia Hei Columbia Hei Columbia Hei Columbia Hei Columbia Hei hts P-1 hts P-2 hts P-3 hts P-4 hts P-5 hts P-6 hts P-7 hts P-8 John P. Mutz~ Hall NW Electromcs Institute Parkview Villa Highland Elementary School First Lutheran Church vHia.~Mand Elementary School ey View Elementary School Valley View Elementary School 530 Mill Street NE 825 41st Avenue NE 965 40th Avenue NE 1500 49th Avenue NE 1555 40th Avenue NE 1500 49th Avenue NE 800 49th Avenue NE 800 49th Avenue NE The polls for said election will be open at 7:00 ~ m. and will remain open until closing at 8:00 p.m. Any qualified registered voter of the City is entitled to vote at said election, and any resident of the City not previously registered as a voter may register on election day. Dated: SSB-169093 CL162~16 ,1999. BY ORDER OF THE CITY COUNCIL /s/ City Clerk-Treasurer COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 7, 1999 The meeting was called to order by Chair, Barbara Miller at 6:35p.m.. Those present were: Richard Hubbard, Don Jolly, Barbara Miller, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the August 3fa, meeting as mailed. The September 13, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. Old Business: The "burning bush" that will replace the Maple tree that had to be removed from the front of the building has been ordered. The Volunteer Recognition program will take place at about 7:00 p.m. and the Board will adjourn briefly at that time. Treats for the volunteers and their parents were provided by donations from the following: Chamber of Commerce, Sister City Committee, and the Mayors Office. Mayor Gary Peterson will also be in attendance at the recognition program. The Cleaning Contract has been awarded to Fidelity Cleaning. They will start on October 1. The current cleaners have been given notice. Linda Magee will be administering this contract for the first year. A Multi-Use/Space Needs study report was lead by Don Jolly. The City Council is discussing a 4.975 million dollar bond issue to be voted on December 14. This bond issue would be for a community center connected to Murzyn Hall, but not to include a library at this time. A tentative concept plan has been drawn up, with possible expansion plans to include the library and City offices to be phased in over 3 to 5 years. The Board asked several questions mainly about including the library. It was reported that the Council is in favor of getting a new building for the library in the vicinity of the Community Center, but not with the bond issue currently being discussed. The Board adjourned to the Volunteer Recognition Program at 7:10 p.m. A report was given on the status of the Honeywell contract. The current contract with Honeywell expires on November 1, 1999. A draft for a one-year contract with Honeywell has been submitted. Details will hopefully be ironed out prior to November I. A Y2K information preparedness program for block captains and their spouses will be presented and video taped. A copy of this video tape will be available for check out from the Library. It will circulate for 48 hours with the use of 'a valid library card. A draft for a new Record Retention Schedule for City documents is still having corrections made to it. This schedule includes a request for LaserFiche to be used at a permanent record. It will be submitted to the state when it is completed. A report on the status of the C ty's phone system was given. Staffat~ended demonstrations on two systems. This would be a City wide system that will hopefully be up and running by November. An update on the proposed Library budget for the year 2000 was given. There have been no City Manager proposed cuts at this time. Staffis currently working on the detail budget materials. The tentative date for the joint City Council Librmy Board budget meeting is Tuesday, October 5, 1999 at 6:30 p.m. 10. A letter from the Anoka County Historical Society thanking the library for the use of this building for the Lincoln Coach Program was viewed by the Board. 1 ~ew Business: The Felicity Tea Party held at the library was a huge success. Much credit is given to Alicia Andrews, for her brainstorming and leg work. Because of her work there are outlines for future "American Girl" theme programs. 2. The Summer Reading Club statistics for the County including Columbia Heights were reviewed. 3. Crossover statistics were reviewed. 4. Linking Library Trustees Newsletter was shared with Board members. Policy Manual Review was begun with the following policies: 1. Mission statements for the City, the library, and the technology mission statement were reviewed and will be included as portions of the Policy Manual. 2. A history statement was reviewed to be included in the policy manual. 3. The Collection Development Policy Statement was reviewed. It was moved, seconded and passed to revise the policy as presented. 4. Facility Use Policy was reviewed. It was moved, seconded and passed to adopt the policy as revised. 5. The Guideline for accepting donations policy was reviewed. It was moved, seconded, and passed to adopt the revised policy. 6. A Use of Bulletin Board Policy was presented. A definition of purpose and guidelines of use was reviewed. It was moved, seconded and passed to set the policy for use of the Library Bulletin Board. 7. The Distribution of brochures policy was reviewed. It was moved, seconded and passed to accept the policy as presented. It was requested that brochures from School District # 13 be included in the policy. It was moved, seconded, and passed to add said brochures to be included in the policy. 8. The Unattended Children Policy was reviewed. The addition of specific language was added at the request of the Police Chief. It was moved, seconded and passed to update the policy as presented. 9. The Use of Personal Electronic and Communications Equipment was reviewed and re-affirmed by the Board. 10. The Responsibility of lost or damaged library material by a patron policy was reviewed and re-affirmed by the Board. 11. The Handling of Money and Cash Drawers Policy revisions were reviewed. It was moved, seconded and passed to adopt the revised policy. 12. The Interact Policy was reviewed. Paragraphs defining purpose and guidelines were added. It was moved, seconded, and passed to adopt the revised policy. 13. The Filmstrip Borrowing Policy was discussed, tt was moved, seconded, and passed to delete the policy. 14. The Bulk Loan Borrowing Policy was tabled at this time. A report from the meeting held on August 26, 1999, between Jim Kordiak, Bev Flaherty, Barbara Miller, Becky Loader, Mayor Gary Peterson and City Manager Walt Fehst was presented. The issue of the Columbia Heights Public Library joining the County was discussed. Consensus was that no Board action was needed at this time. The Libra winners list was reviewed. The thank you letter sent to the manager of K-Mart for their donation of prizes was reviewed. According to officials at the City there is no election to be held in Columbia Heights on November 2, 1999, so there is .no need to reschedule that meeting. There being no further business the meeting was adjourned at 8:45 p.m. Respectfully submitted, Je~nine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, acc~mm~dati~n will be pr~vided t~ a~l~w individuals with disabilities t~ participate in all Ci~y of Columbia Heights' services, programs, and activities. 2 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS HUMAN SERVICES COMMISSION SEPTEMBER 8, 1999 MEETING MINUTES 1. CALL TO ORDERYROLL CALL The meeting was called to order at 7:05 p.m. Present were Commission members Sturdevant, LaMere, Clerkin and Wyckoffand Assistant to the City Manager, Magee. Karol had an excused absence. 2. APPROVAL OF MEETING MINUTES Motion by Sturdevant, second by Clerkin to approve the minutes of the May 12, 1999 meeting. Roll call: All ayes 3. OLD BUSINESS A. Status of Filling Vacancies on the Commission Members of the Commission were asked to continue trying to recruit members. Wyckoff stated she made an announcement at a recent Council Meeting and a letter to the editor she wrote appeared in the September 7, 1999 edition of the Northeaster, where she encouraged residents to consider joining the Human Services Commission and to come to one of the meetings. B. Other Old Business The Commission briefly recapped the Humanitarian of the Year reception. The Commission thought that all went well. Sturdevant mentioned that one of the Humanitarian of the Year car signs was missing by the end of the parade. 4. NEW BUSINESS A. 1999 Annual Leaeue of Minnesota Human Riehts Commission Annual Conference Information was included in the agenda packet for the upcoming conference on Saturday, September 28, 1999. Although interest was expressed, none of the commission members will be available to attend due to other commitments. B. Annual Statewide Essay Contest Snunsored by the League of Minnesota Human Rights Commission The Commission reviewed the materials included in their packets. Afer much discussion, it was decided that LaMere will talk to the principal at the Middle School to gauge the level of interest. The commission will discuss at the next meeting in November. C. Future Activities of the Commission Discussion ensued regarding the purpose and activities of the Commission. Magee will distribute the Human Services Commission section of the city code with the next agenda for further discussion. Wyckoff asked whether an activity of the Human Services Commission should be to interview potential commission members for all commissions. Discussion took place on the current process and whether it is fair and impartial. Magee indicated she had drafted a guideline for board and commission appointments procedure about 4 - 5 years ago which was adopted by the City Council. This was in response to questions raised at that time about the process. She will distribute with the next meeting's agenda packet. Wyckoff asked whether the Commission was interested in having Barb Warren attend the next meeting. Wyckoffhad talked to her about potential projects of Values First that the Commission could be of assistance. The Commission asked Wyckoff to have her attend its November meeting. Discussion also took place regarding the Commission's potential involvement with Mediation Services for Anoka County. After much discussion, it was decided that participation, if of interest, should be on an individual basis, separate and apart from their role as Human Services Commission members. D. Other New Business None Karol arrived at the meeting at this time. 5, ADJOURNMENT The meeting was adjourned at 8:15 p.m. Respectfully submitted, Linda Magee, Recording Secretary 2 City of Columbia Heights Park and Recreation Commission September 22, 1999 The meeting was called to order by Bruce Magnuson at 6:32 p.m. ROLL CALL Members present: Jerry Foss; Bruce Magnuson; Gary Mayer; Scott Niemeyer; Bob Ruettimann; Keith Windschitl, Recreation Director Members absent: Eileen Evans; Gary Peterson; Kevin Hansen, Public Works Director/City Engineer Also present: APPROVAL CONSENT AGENDA Motion by Foss, second by Ruettimarm to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS DONATION FROM COLUMBIA HEIGHTS WOMEN OF TODAY Approved on consent agenda. THANK YOU NOTE FROM DARLENE BURQUEST Approved on consent agenda. OLD BUSINESS MULTI-USE CENTER REFERENDUM DATE AND BALLOT LANGUAGE The Recreation Director advised members that the City Council approved the date of December 14, 1999 for the referendum. They also approved the ballot language. Park improvements were not included in the referendum at the recommendation of the consultant. The consultant felt the additional cost would be a negative factor to voters. Members viewed preliminary plans from the architect. The building plans were developed from information on surveys and city size. At this time there is no room for bleachers in the gymnasium, Some members felt there should be bleachers and also possibly more bathrooms. REPORT ON ROOF DAMAGE TO MURZYN HALL The Recreation Director reported that according to Milton Johnson Roofing Company, the roof on Murzyn Hall has about ten years of life at this time. He suggested repairing the shingles that PAGE TWO have blown off. An insulation person will also come to look at the roof. Milton Johnson also recommended that we bury the black water drainage pipes. Members suggested the water could be piped out to an underground holding tank. NEW BUSINESS CHASE GRANT The City was awarded another Chase grant. Matt Linngren prepared the application which was submitted to the State of Minnesota. The Recreation Director spoke with the state representative who indicated that two other cities have been denied the grant after they received grant monies for schools. The representative was advised that we are very prudent with the grant money and spend it carefully. Members discussed the possibility of purchasing computers for children to use at Murzyn Hall. Perhaps there are some retired teachers who might want to lead a Chase program. PUPPET WAGON ATTENDANCE Members reviewed the attendance report for the puppet wagon. The puppet shows are very well attended, This summer the youth have done the puppet shows with help from the leaders. REPORTS RECREATION DIRECTOR The Recreation Director reported that the community gardeners will receive a letter in October asking them to dean up their plots so they can be tilled. We had problems with clean-up last year, so this year we will assess a $25 clean-up fee if gardeners do not clean their areas. Next month is the joint meeting with the Commission and the City Council. The regular Park & Recreation Commission meeting will take place at 6:30 p.m., and the meeting with the City Council will begin at 7:00 p.m. Suggestions were made for refreshments. PUBLIC WORKS DIRECTOR/CITY ENGINEER No report at this time. COMMISSION MEMBERS No report at this time. PAGE THREE ADJOURNMENT Motion by Ruettimann, second by Foss to adjourn. All ayes, motion carried. Meeting adjourned at 7:16 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary