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HomeMy WebLinkAboutSeptember 20, 1999 Mayor Gary £. Peterson CITY OF COLUMBIA HEIGHTS Cou.*,,n,e.,,,.r. Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MarlaineSzurek Julienne Wyckoff John Hunter City Manager Walt Fehst ADMINISTRATION Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: COLUMBIA HEIGHTS CITY COUNCIL MONDAY, SEPTEMBER 20, 1999 7.'00 P.M. CONFERENCE ROOM I AGENDA 1) Community Development Department Staffing 2) 4501 Madison Street Northeast - Staff Report 3) Police Chief Memo Regarding Issues From September 13, 1999 Council Meeting 4) Consideration of Applications for Charter Commission 5) Recommended Policy for Use of City Van The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION Of SErViCES EQUAL OPPOrTUNiTY EMP[_OYER CITY COUNCIL LETTER Meeting of: AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL~! ITEM: COMMUNITY DEVELOPMENT DEPARTMENT BY: LINDA L. MA BY: STAFFING DATE: 9-3 99 ~/~m ~ D NO: The position of Housing Coordinator has remained vacant since the resignation of the previous Housing Coordinator last September, 1998. The Community Development Director wanted to hold off filling the position due to the Economic Development Authority's decision to transfer the administration of the Section 8 Program to the Metropolitan Council Housing and Redevelopment Authority and the intent to evaluate the staffing needs of the department. As a result of reviewing the staffing needs of the department, as well as the management report of Tautges, Redpath, Ltd., the city's auditing firm, staff is recommending establishing a position of Community Development Assistant, and not replacing the position of Housing Coordinator. The position would perform responsible administrative work in the management of housing and economic development/redevelopment projects, including initiation and implementation of projects related to economic development and redevelopment that complement the City's long range planning objectives (see attached job description). The position has been evaluated based on the Hay job evaluation system. Based on this evaluation, our current compensation plan, internal equity, and external comparability, staff recommends establishing the following monthly salary range for 1999 and 2000 for Community Development Assistant. Entry 6 Months 1 Year 2 Year 3 Year 1999 $3,934 $4,069 $4,203 $4,337 $4,471 2000 $4,072 $4,211 $4,349 $4,488 $4,627 RECOMMENDED MOTION: Move to establish the position of Community Development Assistant and to establish the 1999 and 2000 salary ranges for the position as follows: Entry 6 Months 1 Year 2 Year 3 Year 1999 $3,934 $4,069 $4,203 $4,337 $4,471 2000 $4,072 $4,211 $4,349 $4,488 $4,627 COUNCIL ACTION: COMMUNITY DEVELOPMENT ASSISTANT NATURE OF WORK This is responsible administrative work in the management of housing and economic development/redevelopment projects, including initiation and implementation of projects related to economic development and redevelopment that complement the city's long range planning objectives. Work is performed with considerable independence under the general supervision of the Community Development Director. ESSENTIAL JOB FUNCTIONS 1. Initiates actions necessary for aggressive pursuit of development and redevelopment projects that complement the City's long range planning objectives. 2. Develops and maintains positive working relations with business owners, property owners, and economic or community development related organizations including the Economic Development Association of Mirmesota (EDAM), Minnesota Chapter of The National Association of Housing and Redevelopment Officials (NAHRO), Anoka County Landlord Association (ACLA), Columbia Heights Chamber of Commerce, Southern Anoka County Chamber of Commerce, Anoka County Economic Development Partnership, and Anoka County Community Action Program (ACCAP). 3. Negotiates and implements development agreements for economic development and redevelopment projects including coordination of property acquisition, relocation efforts, site clearance, and related actions. 4. Coordinates economic development marketing and promotional materials and activities aimed at attracting new economic development, redevelopment, and private investment in Columbia Heights. 5. Assists in administration of the City's Tax Increment Financing program. 6. Assists in the development of short and long range economic development and redevelopment plans and strategies; coordinates with staffin gathering, interpreting and preparing data for studies, reports, and recommendations. Coordinates activities with other departments, agencies, local groups, and others as needed. 7. Develops and maintains a comprehensive, systematic data base inventory of available buildings and sites in the community for economic development or redevelopment purposes. 8. Prepares and maintains information on utilities, taxes, zoning, transportation, community services, and financing tools; responds to requests for information on economic development and redevelopment projects; prepares data sheets, financial reports, and other information. Responds to citizens inquiring about local development activities and opportunities. 9. Administers all housing rehabilitation programs, including those funded by the Anoka County Community Development Block Grant (CDBG), HOME, and Minnesota Housing Finance Agency (MHFA). 10. Assists in the administration of various first-time homebuyer programs. 11. Assists in writing applications for funding of existing and new housing and development related programs. 12. Coordinates environmental clean-up efforts necessary for economic redevelopment. 13. Assists the Community Development Director with other related functions such as budget development, planning, building and code enforcement, zoning administration, and GIS functions. 14. Performs other duties and assumes other responsibilities as apparent or assigned. REQUIRED QUALIFICATIONS: Bachelor's degree in Planning, Urban Studies, Public Administration, Housing, or related field. Four years of progressively responsible experience related to community and economic development. DESIRED QUALIFICATIONS: Master's Degree in Planning, Urban Studies, Public Administration, Housing, or related field. Successful completion of the National Development Council (NDC) Economic Development Finance Professional Certification Program. One year training and/or experience in the operation ora computer using Word processing and spreadsheet software applications. KNOWLEDGES, SKILLS, AND ABILITIES: Knowledge of economic development and redevelopment techniques and practices. Knowledge of financial strategies for development. Knowledge of strategies, techniques, or requirements relating to correcting environmental problems associated with development or redevelopment. Knowledge of commercial financing and analytical skills necessary to interpret a wide range of financial data. Knowledge of applicable City, state, and federal laws and regulations. Ability to develop and maintain positive and effective working relationships with the City Council, Economic Development Authority, Planning Commission, and business and community leaders. Ability to organize and coordinate support from professional and technical staff, legal and financial consultants, and others to ensure successful completion of projects. Ability to generate documents using word processing and spreadsheet software applications. Ability to negotiate effectively. Ability to work on several projects simultaneously. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relations with co-workers, other public agencies, business leaders, builders, developers, and the general public. 082399 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: AGENDA SECTION: Other Business ORIGINATING EXECUTIVE NO: 9-C-4 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: 4501 Madison Street N.E. Staff Report BY: Ken Anderson BY:~/~,~ DATE: Au~tst 12, 1999 BACKGROUND/ANALYSIS: The Executive Director presented a proposal to the EDA Commissioners regarding a tax forfeit parcel at 4501 Madison Street N.E. This site is being considered by ACCAP for construction of a home as part of the Corrections Affordable Housing Program. The City Manager received a letter from the Anoka County Land Commissioner and a copy ora memo from Patrick McFarland, Executive Director, of the Anoka County Community Action Program (ACCAP). In short, ACCAP is requesting that the City waive or reduce the outstanding special assessments on this property in the amount of $9,278.20. The purpose for waiving the special assessments will make the lot more "financially viable for this affordable housing project." At the discussion during the last meeting, Commissioners raised several questions regarding the size of the lot, lot access, status of sewer and water disconnects, existing driveway access easements, and possible transfer by the County of the property to the City or EDA. Please refer to the memo dated August I I, 1999 from the City Planner with attachments which answers some of these questions. RECOMMENDATION: At the direction of the EDA President, this item has been placed on this EDA Agenda for further consideration by the Board of Commissioners. The Staffis recommending that the EDA consider the proposal and submit recommendations to the City Council for consideration at the meeting of August 23, 1999 regarding this request. RECOMMENDED MOTION: Move to recommend the City Council waive the outstanding special assessments for the property at 4501 Madison Street N.E. in the amount $ ; and furthermore, direct that staff inform the Anoka County Land Commissioner of said recommendation. ALTERNATE MOTION: Move to recommend the City Council request Anoka County transfer the tax forfeit parcel at 4501 Madison Street N.E. to the Columbia Heights Economic Development Authority for $ Attachments IEDA ACTION: CITY OF COLUMBIA HEIGHTS [~13)o~ Ga~ L. Peterson Counci]member~ Donald G. Jolly Mar[ain¢ Szurek Julienne Wyckoff John Hunter Ci~y Manager Walter R. Fehst COMMUNITY DEVELOPMENT Date: August 11, 1999 To: From: Re: Ken Anderson, Commu.n/ty Development Director Joe HolLman, City Planne~t~ Information regarding 4501 Madison Street NE The property at 4501 Madison Street NE is zoned R-2, single and two family residential. The parcel is roughly 41.5 feet wide and is 116.7 feet long. Note that there is a driveway easement over the northerly 12 feet. The following summarizes minimum yard and density requirements in the R-2 District. Minimum lot area shall be 6,500 square feet - existing property is roughly 4,843 square feet*. · Lot width shall be 60 feet - subject property is 41.5 feet wide*. · Front yard setback shall be 25 feet. Rear yard setback shall be 30 feet. · When a lot is not served by a public alley, the property shall have one side yard not less than 10 feet and the other side yard shall be 5 feet. Also a side yard abutting a street shall be no less than 10 feet. · No accessory structure, including attached garages, or any combination of accessory structures shall exceed 1,000 square feet. · Lot coverage shall not exceed 35%. *Regarding the lot width and lot size requirements, Section 9.104(4) of the Zoning Ordinance states that a lot that has frontage on a public right-of-way and said space requirements for the district in which it is located are met or adjusted to conform to the following may be utilized for single family detached dwelling purposes provided the measurements for such area meet 100% of the front yard, side yard and rear yard setback requirements of the Ordinance and 60% of the minimum lot area or lot width requirements of the Ordinance. The property is in compliance with these requirements Please note that according to our records the sanitary sewer service has been abandoned to the property line and the water service has been abandoned and removed to the Main. The building envelope for a single family home on this parcel is approximately 26.5 feet wide and 61.7 feet long (1,635 square feet). The minimum floor area requirement for a one story dwelling containing 3 bedrooms or less is 1,020 square feet. Based on this requirement, there appears to be room on the property to construct a single family home with an attached garage. A detached garage could also be constructed, but it could not be built within the 12 foot driveway easement over the northerly portion of the lot. ~73t ~ISSISSIPPI BOULEVARD N.W COON ~AFIDS, HII'iNESOTA Te!e~hone Certificate of Survey' ,]ames [.r£ !~..t-.. I S C ,~'qNED RECEIVED JUL 2 0 1999 C 0 U N T Y 0 F A Office of Governn~ntal Services Division GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (612) 323-5700 July 7, 1999 GENE RAFFERTY ~ Commissioner Oiract #323-5427 Mr. Walter R. Fehst, City Manager City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 Re: Tax-Forfeit Parcel 26-30-24-43-0012 - 45th and Madison Street NE Dear Mr. Fehst: I am transmitting to you a proposal made by the Anoka County Community Action Program (ACCAP) to buy the captioned parcel for their Affordable Housing Program. We are all aware of the critical need for this type of shelter in our county. Commissioner Kordiak feels the highest and best use of the property is to put an affordable home on it rather than letting the lot set vacant. One of ACCAP's requests is to ask the city to forgive some $9,200 in special assessments. One other alternative could be for the city to reduce the assessments against the property. Would you kindly bring ACCAP's request regarding special assessments before the city council for their consideraMon. Thank you. GR:bje Enclosure CC: Commissioner Jim Kordiak Commissioner Dennis D. Berg Patrick McFadand, ACCAP Director Yours very truly, FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDDFFTY: 323-5289 MEMO To: From: Subject: Date: Gene Ra~erty, Land Commissioner for Anoka County Patrick McFarland, Executive Dixector Anoka Comaty Comm,,-;ty Action, 783-4728 4501 Madison Street, Col bia Heights Jdy6,1999 ACCAP is interested in purchasing the property at 4-501 Madison Street in Columbia Heights for the ACCAP/Corrections Affordable Housing Progrsm. Please advise Commissioner Kod;Ak of our interest. When determining the price for the lot, be aware that there are $9278.20 in outstanding assessments against this property. They a~ as follow~: 91 795.60 94 130.88 95 2843.78 96 5507.94 Utilities owed from prior owner Seal Coat the Road Board up the House and attorney fees Demohshitlon and removal of the prior house I world also like to bring to your attention the water and sewer connection costs, which are ~rom $4,500.00 ko $5,500.00 because the water main is located in the middle of the street. To connect these utdities it will entail digging up the street, shoring, instalhng copper line, nmoring the street and any effected curbing. Another item to note is that th/s lot has a driveway easement over the north 12 feet for the neighbor on the east. We have conducted a title search at the County Recorden office and the t~.xes appear to be paid and the assessed market value on the land is $6200.00. ACCAP would ask that the assessments against ~hi~ property, be ~orgiven so that the cost involved with this lot be [inancially viable for this affordable housing project. If you have any questions or concerns please contact me at The above nurnJ0er or Donna Masson at 783-4739 CC: Donna MaVcson. a16 '7~4STINT000379JUL07999907 MASTER KEY:00268285 YEAR:2000 ACCT:F26 30 24 43 0012 LOC:12 4501 NE MADISON ST LEGAL:THE W1/2 OF LOT 4 BLK I INQUIRY SCREEN FEE OWNER:MN STATE OF IN TRUST TAXPAYER:MN STATE OF IN TRUST C/O ANOKA CO PROP REC & TAX 2100 31~D AVE GILLETTES ANNEX TO COL HGTS, ANOKA M/~ 55303 EX N 86 FT THEREOF, ALSO EX E ASSESSOR:MN STATE OF IN TRUST CITY:COLUMBIA HEIGHTS PC: C/O ANOKA CO PROP REC & TAX CREATE: 1983 i%/~OIfA ~ 55303 ACRES: PP REF: PARENT: VALUATIONS~******************** 1999 DATA ************************** LAND:~ * TAX DUE TAX OUTST P/I/C TOTAL DUE 6300 *STC:4B1 SPEC: 6300 * NOTES: ADJ-N NAL-Y 104 *ACT CD: DESC: I~[PR: EST TAX DELQ-N * ******************************************************** DITCH: BEN ACRES: BEN AMT: LEVY:14013I AREA:CH01 INCDST: AG P: WASTE: LAST SALE:9999/99/99 PCA:5101 EXEMI~TIONS:FOR ACTIvITY:1999/05/05 STC:4B1 RES-NON-HST CHAIN:*NONE*" 'SUB: YR:2000 BUILDING INFO TYPE:EA lV BLT: EFF: CONST: FUNC: DATA: MESSAGE: Date: 7/7/1999 Time: 8:23:32 AM These minute , not approved. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF AUGUST 17,1999 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:30 p.m., Tuesday, August 17, 1999, in the Parkview Villa Community Room B, 965 404 Avenue NE, Columbia Heights, Minnesota. ROLL CALL Comrmssion Members Present: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettimann, Patricia Jindra, Mariaine Szurek, Don Jolly, Gary Peterson, Juheune Wyckoff, and John Hunter Walt Fehat, Executive Director Ken Anderson, Deputy Executive Director Jennifer Stoopas-Mokamba, Parlcview Villa Pubhc Housing Admin. ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of July 20, 1999. Move to adopt the minutes of the July 20, 1999 regular meeting as presented in writing. 2) Financial Report and Payment of Bills. a. Financial Statement - July, 1999. b. Payment of Bills - July, 1999. President Rue~mann tabled the Financial Report and Payment of Bills until later m the meeting. MOTION by Szurek, seconded by Peterson, to adopt the consent agenda items as listed. All ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY A. Jennifer Stoopes-Mokamba, Parkview Villa Pubhc Housing Administrator. Ms. Stoopes-Mokamha stated the elevators are continuing to have problems getting stuck, doors not closing, etc. Lagerquist Elevators has been out to try and repair them. Bids have been received for cleaning of the common areas. Staffrecommended Blue Ribbon Chem-dry for $2,358.10. Ms. Stoopes-Mokamba reported on building occupancy numbers. Re-certification of the North building is complete. The annual picnic will be held on August 27, 1999. The Resident Council Bazaar will be held on September 25, 1999. Pat and Ruebea Bush are on vacation until August 23. Stoopes-Mokamba informed members of her discussion with the Resident Council regarding the type of improvements to be made with the new proposed CIAP fund allocation. Ms. Stoopes-Mokamba informed members of her research toward the purchase of sofl~are for low-rent public housing. She recommended Nan Mci(ay which is very user friendly. Ms. Stoopes-Mokamba indicated this would be her last meeting with the EDA and thanked them for their support. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON THE AGENDA Ms. Suflca, Resident Council President, requested the EDA consider not accepting Ms. Stoopes-Mokamba's resiguation as many residents would like to see her stay on at parkview Villa. 113 residents sigued a petition Economic Development Authority Minutes August 17, 1999 Page 2 requesting she not resign and asking the EDA to work out whatever it would take to have her stay. Ms. Barnes indicated everyone's regret in Sennifer's resignation, but it is her choice to move on. Crest View Corporation is cur~ntly seeking applicants for the position. Residents of Parkview Vilh questioned the elevator repah- status. Ms. Ruet~mann explained the HUD funds have been applied for and the some~nes difficult task of obtaining bids. Mr. Anderson indicated Ted Smith of Elevator Advisory Group has met with him. Ms. Stoopes-Mokamha, and Mr. Crauli to dete~ine items which have already been improved and can be removed f~om the bid specifications prior to publicizing the advertisement for bids. Information will be submitted to HUD. This will need to be completed for approval of funds by October. He indicated there is no quick fix. A new ClAP program will become available after October 1" with funding based upon the number of units, not a competitive application for available funds. Mr. Hunter questioned the cost of repairing the elevators versus the cost of new elevators. Mr. Anderson indicated it was the consulting Fu'm's recommendation that repair/ng the elevators was the best option. Necessar~ repair/replacement of the con,rollers is the major concern. Other concerns such as levelers, eyes, interinr improvements, and safety and code issues were discussed. Residents of Park'view Villa questioned when the conlract w/th Crest View Corporation will be up for renewal. Mr. Anderson indicated on June 1, 1999 a one yeas extension of the conWact was renewed. Res/dents requested a voice when the conWact is renewed. Mr. Rue~timsnn asked residents to "wait and see how firings go", and to not harbor ill feelings against the new person hired. RETLTRN TO TABLED FINANCIAL REPORTS Ms. Wyckoffquestioned why small dollar amounts were paid to Bill Gault, for example. MS. Stoopes-Mol~smba explained petty cash is not an option and until recent approval to obta.in gas at the Publ/c Works Depar~nent, Mr. Gault paid for lawn mowing gas himself. Each al~ount is then divided between the three funds for Parkview Villa. Other items such as sympathy cards, printer cartridges, etc. were on the list. MS. Barnes indicated there are approved vendors for these type of purchases. Mr. Peterson questioned why there was no per/y cash fund for Parkview Vilh. Ms. lin/ira indicated this has been discussed with the Finance Department previously and is a complex issue. Mr. Fekst indicated it may be lime to again look at the poss~ility of a petty cash fund. MOTION by Peterson, second by Szurek, to approve Resolution 99-12, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the l%snclal statements for July, 1999 and approving payment of bills for July, 1999. All ayes. MOTION CARRIED. RECOGMTION. PROCLAMATIONS. PRESENTATIONS. GUESTS - None. PU~LIC HEARINGS - None. ITEMS FOR CONSIDERATION A. Other Or,-li.~snces and Resolutions. 1. Comm~tity Improvement Assistance Program, Parkview Vilh North, Resolution 99-13. Mr. Anderson explained the new ClAP program funding allocation is determined by number of units in Park'view Villa North. With 101 units, the allocation for FFY 1999 would be $135,269. There is still necessary documentation to submit by August 26, 1999. This new program will have the distinct advantage of allowing the FDA to know what funds will be received. Last year during the competitive ~ process there were $50 milllon in requests wi~h only $I0 million available. Ms. Stoopes-Mo¥~mha slated several items the CIP Committee looked at as necessary improvements included adding in other available boilers to system, adding values for water shut off to each floor, new kitchen cabinets and hving room light, and n~w hallway lights. ElevaWr concerns were also discussed. Mr. Anderson reminded members that the ClAP funds are only for the North building. Ms. Stoopes- Mokamba voiced concerns of the Resident Council stating they are less concerned about upgrading the interiors of the elevators and would like more consideration for new kitchen cabinets. Economic Development AuthofityMinutes August17,1999 Page 3 MOTION by Peterson, seconded by Szurek, to waive the reading of Resolution 99-13, there being ample copies available to the public. All ayes. MOTION CARRIED. MOTION by Peterson, seconded by Szurek, to approve Resolution 99-13, Public Housing Authority (PHA) Board Resolution Approving CIAP Budget (form HUD-52820) with the addition of the elevator improvement amount. Ali ayes. MOTION CARRIED. MOTION by Peterson, seconded by Jolly, to approve the Certification of a Drug Free Workplace, form HUD - 50070; and furthermore, to authorize the President to attest and sign same. All ayes. MOTION CARRIED. 2. Acquh'e Public Housing Management Software Program. Ms. Stoopes-Mokamba indicated Park"view Villa currently uses a manual ledger sheet system to perform public housing management activities. Programn fi.om three software companies were tested. Nan McKay offered the "Great Plams'' program, including tenant accounts receivable, leasing manager and annual update service for one year. The bid was $11,960.00, with most of the funds available in the 1999 budget. This system is used by the cities of Richfield and St. Louis Park, and Dakota County. Each reference was contacted and is very pleased with the user fi'iendly system and system support fi:om Nan McKay. This system would allow Ixausfer of information over the Imemet to HUD. Mr. Ruettimann felt any system used should fie into the City computer system. Ms. Barnes suggested asking the company if the program could be tested for several months. Mr. RuettLmann suggested tabling this item to the September meeting, MOTION by Peterson, seconded by Wyckoff, to table action on the Acquisition of Public Housing Management Software Program. All ayes. Motion carried. B. Bid Considerations - None. C. Other Business 1. Auditors 1998 EDA Financial Analysis and Management Considerations. Mr. Fehst stated the auditor's indicated the City is under-staffed to handle the Section 8 program, and therefore, felt this was a positive affirmation toward turning the program back over to Metro HRA. It was initially felt local control would be better for local people. This did not hold true when portability came in to play. It was also thought the program would cover its own cost, however money is being lost with additions to the program such as the Family Self Sufficiency program. Mr. Fehst indicated be wants the Housing Coordinator position to be filled soon, and stated this new position would include added responsibilities to help the Division Head. Mr. Ruet~mann requested Mr. Fehst include Ms. Jindra and himself on related Council work session agendas for the budget. Mr. Anderson stated the auditor is verifying and reconciling the amount of funds that should go back to the Metro HRA at time of transfer. This turn-hack should be resolved by year end. MOTION by Szurek, seconded by Hunter, to receive the Auditors EDA Financial Analysis and Management Cousiderations for December 31, 1998 as presented. Mr. Fehst left for another meeting. 2. Parkview Villa Proposed Capital Improvement. Ms. Stoopes-Mol~araba indicated the CIP Committee will meet again in a week or two. She highlighted items discussed as priorities from the Committee: re-hook four boilers back into the system, add butterfly valves to zone off each floor to shut off water, replace kitchen cabinets and living room light, and replace hallway lights. The Committee felt it was important to keep upgrading the units for resident satisfaction and marketability. Mr. Anderson expressed concern that with Ms. Stoopes-Mokamba leaving it would be helpful to have this information in a spreadsheet form with items to do, costs, projected year (i.e. one to five years), and funding source. Discussion followed regarding work to be done in the penthouse. Mr. Ruettimann indicated that if this was necessary, he would speak with Mr. Fehst and could re-address these improvements in two weeks as a budget amendment at a special EDA meeting. Ms. Stoopes-Mokamba indicated the work is not an emergency and not necessary until next year. 3. Proposed Budget for Fiscal Year 2000. Mr. Anderson presented a draft copy of the 2000 Budget as a work in progress to the EDA. He indicated the levy must be submitted to Anoka County in September. Mr. Anderson indicated he would send out a revised budget Economic Development Authority Minutes August 17, 1999 Page 4 with a snmmsry document for FDA review. He reminded members that budget figures would change for 2000 due to the sale of the duplexes and the turn beck of the Section 8 program. He also noted Fund 203, Parkview Villa North, shows to be short $42,605, but reminded members the S135,000 revenue from the CIAP Grant is not reflected in this amount. Mr. Ruettlmann felt fund numbers were scattered and confusing. Mi'. Anderson indicated these numbers were assigned long ago. Mr. Jolly questioned personnel costs. Mr. Anderson stated the Budget includes $43,000 plus fringe benefits for a Comrmmity Development Assistant and $8,840 for an intern position. Mr. Ruettimann indicated he will speak to Mr. Fehst regarding Parkview Villa boilers and the 2000 Budget and levy. He also suggested the levy be set at the max/mum as it is poss~le to reduce it, but not to increase it. Mr. Anderson esfimnted the levy at $111,000 for the EDA and $80,000 for the HRA assuming the estimated market value is the same as last year. Mr. Anderson stated the EDA should submit the proposed budget to Council. Mr. P, uet~mann suggested the EDA meet prior to the August 23 Council meeting or the August 30 Council Work Session. 4. 4501 Madison Street NE StaffRepon. Mr. Anderson indicated ACCAP wants to construct a home on ~ property and requests a reduction in the special assessments against the property. Discussion included if the propen'y was bu/ldable, what the easement wa.s, would it be taxable property if obtained by ACCAP, if the neighbor would be interested, and if the City could obtain the property and sell it themselves. Ms. Szurek was not comfortable with releasing all assessments to the property. Discussion followed. MOTION by Szurek, seconded by $indra, to offer Anoka County $1.00 and value consideration for the property at 4501 Madison Street NE. Mr. Anderson indicated Anoka County set the value on the property at $6,200. All ayes. Motion carried. 5. Section 8 Report Mr. Anderson indicated Section 8 program t, ili~tion was down to 80 percent. He stated Mr. Rothschild is currently going through the wailing list to increase the program utilization. 6. MHFA/CDBG Report Mr. Anderson indicated he is reviewing the CEE agreement end upon completion will obtain the necessary signatures to finnli~e the agreement. ADMINISTRATIVE REPORTS A) Report of the Deputy Executive Director. Mr. Anderson stated he has been approached by a local firm regarding 3800 5~ Street NE, the old Minneapolis Steel building,, to conslruct a new building at the site. This property was purchased in April, 1999 by a finn from Denver for appro~imstoly $1,750,000 and they are now asking appro~imstely $3,000,000. Negotiations continue. The local firm questioned how much Tll' is available and if there are State redevelopment grants available. MEETINGS The next EDA meeting is scheduled for 6:30 p.m, Tuesday, September 21, 1999 in Community Room B at Pa~cview Villa. Meeting adjourned by President Ruetfimann at 8:50 p.m. Respectfully submitted, Pat~ Muscovilz Recording Secretary COLUMBIA HEIGHTS POLICE DEPARTMENT DATE: September 17, 1999 TO: FROM: Walt Fehst, City Manager Thomas M. Johnson, Chief o f Police~V? SUBJECT: ISSUES FROM SEPTEMBER I3, 1999 COUNCIL MEETING Just an update on the following issues that were brought to your attention at the September 13, 1999 Council Meeting: 1. Speeders in the alley way in the 3900 Block of Jackson. We have had an unmarked squad in this area from 6:00 PM to 8:00 PM since the council meeting. The highest reported speed in the alley was 14 MPH. We will continue this pro-active measure for the next couple of weeks in order to try and catch those that axe violating the alley speed ordinance. We are also doing this in the alley way between Polk and Buchanan 37th tO 39th for the same purpose. 2. The same person working the above detaiI next goes to the area of the liquor store on University Avenue between the hours of 8:00 PM and l 0:00 PM. This person is constantly watching the alley ways and liquor store area in the 5100 and 5200 block for any criminal activity. Thus far we have observed nothing illegal during these times. We will continue this activity for the next couple of weeks. 3. Item from Joyce Myers from the 4900 block of Jackson. Ms. Myers complained about a business being run out of the garage of her neighbor. I have talked to Mel Collova our building inspector who investigates these items as a ordinance violation and he states that he has no current complaint on this. He is now going to start an investigation and see if indeed this is occurring. He will advise us when his investigation is complete. We will report further on our findings from the first two complaints after our pro-active measures have been completed. If there is any further information that the counciI requires please let me know and we will do our best to supply this information. BOARD(S) OR COIvlM]SSION(S) ON WHICH YOU WOULD LIKE TO SERVE: (INDICATE PR~-~CE: 1, 2, 3, I~ MORE THAN ONE) 3'~'' I~CX)~CATIONS ~SSION ~CHARTER COWO~SSION (Note: minima. {,ka~ iad~m if ynu ~"ONOiVilC DEVEL~ AUTHORITY HUIVlAN SERVICES COMIv[ISSION INSURANCE COIviIvl]SSION MERIT COIVl]v[IS SION - LIBRARY BOARD = TRAFFIC COMMISSION - I".O,X & lt.BO/L*,TION COMIVlI$$1ON I't. ANNINO & ZONING COMMISSION - POLI(~/FIR.E CIVIL SERVICE COMIVi]SSION - SCI~NCEq'F~HNOI.OOY/I~fERGY COM]~SSION NAME: HOME PHONE: PRO~ O~ ~ COL~ ~lO~ (OT~R ~ ~): P~ ~LO~R: WORK PI.EASE STATE B]~"~:~Y WIlY YOU ABE INTERF.~T~ IN m~VING ON Ting BOARD/ COMMISSION FOR WlflCB YOU ABE SUBMart~G ~ APPLICATION AND WitY YOU FEEL YOU ABE QUAL~'~D: ! AM 'NOT AVAILABLE FOR BOARD/COMe'fiSSION I~I~I'~GS ON TI~ FOLLOWING EVENINGS (C~RCLE): MONDAY TUESDAY WEDNESDAY TIII.rRSDAY FRIDAY PLEASE LI~T THREE REFERENCES: NAME PBONE I BEREBY C~RTIL~ THAT ~'~u~ FACTS WFTmN ~ FOBF, GOING AI~LICATION ABE TRUE AND COB.RECT ~WLEDGE. FOR OFFICE USE ONLY. SIGNATURE DATE R~.~uv~ '~?/'7./¢ ,; C-.ouch SecreUry C~ e~ C.,oaumbb lldfhu sg0 40th Avenue N.E. Cob.~J~ Beigh~ MN SS421 ~ BO&Ri) OI ~N BOARD(S) OR COMMiSSION(S) ON W~HCH YOU WOULD LIKE TO SERVE: (INDICATE PR~v. aO~CE: l, 2, 3, IF MORE THAN ONE) _ T~ ~COIvHvIUNICATIONS COMMISSION ~(~CHARTER COIVlM]SSION (Note: ~ s~inS miuio~, please indicat~ i~ you az* & qualified vo~:~._ ye~ _ ECONOMIC DEVELOPMENT AUTHOR_rI'y _ HUMAN SERVICES COM~OSS1ON _ I~SURANCE COM]v~SSION _ Id~RiT COM~SSION _ LmRARY BOARD _ ~C COMMISSION _ PARK & RECREATION COMMISSION _ PLANNING & ZONHqG COMb~SSION _ POLICE/FIRE CIVIL SERVICE COMMISSION _ SCIENCE/TECHNOLOGY/E2qF_RGY COM]vHSSION HOME ADDRESS: LIVED IN COLUMBIA UKIGHTS SINCE: PROPERTY OWNED IN COLUMBIA HEIGHTS (OTHER THAN RESIDENCE): HOME PHONE: ZI~ CODE: PRESENT EMPLOYER: POSITION TITLE: EDUCATIONAL BACK(ROUND: WORK PHONE: CIVIC EXPE~lg. NCE: COMMISSION FOR WIflCH YOU ARE SUBI~illNG TM~ APPLICATION AND WHY YOU FEEL YOU ARE QUALII,11~D: I AM 'NOnrefillABLE FOR BOARD/COMMISSION I~':~:'I'INGS ON 1'1~ FOLLOWING EVENINGS (CIRCLE): ~ONDAY) TUESDAY WEDNF~DAY THURSDAY FRIDAY PLEASE LIST Tlt~.. REFI~RENCES: NAME ADDRESS PHONE ! HE~I~y CERI'I~'Y THAT THE FACTS WITHIN l'ltl~ FOBEGOING APPLICATION ARE TRUE AND CORRECT TO l'~t~; BEST OF MY KNOWLEDGE. FOR OFFICE USE ONLY: DATE IF~VED ~/7/~, ~ Return applicatio~ to: S90 doth Avenue N.F.., Columma Heights, MN 5S421 .782-2800 TDD: 782-280~ 7.16-96 CITY COUNCIL LETTER Meeting of: September 27, 1999 AGENDA SECTION: NEW BUSINESS ORIGINATING DEPT.: CITY MANAGER NO: Recreation f~/~'/~ ] APPROVAL ITEM: CITY VAN USE POLICY BY: Keith Windschitl/Jd/~- BY: NO: DATE: September 17,----1999 BACKGROUND: Due to the purchase of the 15-passenger City van, we need to develop a policy that will be used as a guideline to govern the vehicle's use. The Park and Recreation Commission reviewed the issue and made the following recommendation. They recommended we keep the van use limited to Recreation Department use and other City departmental use. We have already had several requests by other organizations to use the van, and staff feels that in order to make this vehicle last for years to come, the use of the van should be restricted to City use only. RECOMMENDED MOTION: Move to adopt the policy that the City van will be used for Recreation programming and other City departmental use only. COUNCIL ACTION: P&RComm\CC-Vanuse ..ITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ADMINISTRATION Mayor Gary L. Peter'son Counciirnembers John A. Hunter Donald G. Jolly MaHaine Szurek Julienne Wyckoff City Manager Walter R. Fehst September 22, 1999 Arlene Engel 5142 4~ Street N.E. Columbia Heights, MN 55421 Dear Arlene: The City Council of Columbia Heights reviewed the letter we received from residents of University and 4~ Street regarding our University Avenue liquor store. The Council is very concerned and interested in meeting with you, and has scheduled a meeting with the neighborhood on October 4* from 6 to 7 p.m. at the City Hall Council Chambers. The Council has instructed us to review the police records for this area, and also to consider the cost and legalities for the construction of fencing that may be a solution to the problems that have been experienced in the neighborhood. We will be there to listen and to consider other possible alternatives as well. We are interested in finding a solution, and we hope that you will be able to attend. If you have any questions in the meantime, please contact me at the City Manager's office. I can be reached at 782- 2810 Sincerely, Walter R. Fehst City Manager cb c: Mayor and City Council b[~ 'Gl Se~mber 15, 1999 Columbia Heights City Council 590-40th Avenue N.E. t~:~ ~ ~ Columbia Heights, MN 55421 ~0[~i- : .*'~ ~? As homeowners in the area of the Columbia Hei~ht~ Liquor Store on 5225 University Avenue N.E., we are troubled by some of the behavior of the patrons leaving the place. Broken bottles, people walking down the alleys staggering from too much to drink, brawling, urination on others' property, break-ins to ga~ages,(some are reported, some have not been reported) and the list goes on. Please check your police reports. We~ha~e decided that talking about it among ourselves does uo good and some of us are not letter writers, so we got together to get something ou paper. We want to register our complaints about the above mentioned situations. There az'e many, many young children living in homes surrounding the liquor store area and the alley areas abut some of the homes. On re-runs of the City Council meeting of September 13, 1999, on cable TV, a council member mentioned the revenue taken iu by the 5225 University Store. Is revenue mest important to Columbia Heights in this manner? Can improvements be made? PHONE · - ~eo ) NAME ~/*; ADDRESS PHONE In late August, six of us witnessed an incident that provoked us enough to decide to document what we have seen and hearea in the past. We want the Council to become aware of what gees on here,from time to time. Could a high privacy fence of some kind be put along the back of the liquor store.ou~52nd south to the end of that block? A wide gate for delivery trucks to deliver it's goods to the liquor store could be opened and closed as deliveries are made. This may encourage people to use the service road on University if there is uo opening to the alley. We think some of the alley traffic ou foot as well as cars comes from as far south as 49th and University Ave. This is only the views of 2 blocks from the alley side of 5Jst and 52nd Street ou 4th. We~:couuted 25 children between the two blocks. COLUMBIA HEIGHTS CITY COUNCIL WORK SESSION SEPTEMBER 20, 1999 7:00 P.M. PRESENT: Mayor Peterson, Councilmembers Szurek, Wyckoff, Jolly, Hunter. ALSO PRESENT: Walt Fehst, City Manager; Linda Magee, Assistant to the City Manager; Keith Windschitl, Recreation Director, Tom Johnson, Police Chef} Ken Anderson, Community Development Director; Bill Elrite, Finance Director; Carole Blowers, Recording Secretary; citizens Tom Ramsdell, Harold Hoium, Carston McCarthy. Discussion of Creation of a Community Development Assistant Position Linda Magee explained the Housing Coordinator position has been vacant since last September. She reviewed the information in the council letter regarding 1999 and 2000 salary range for a new Community Development Assistant position (same as for Assistant Finance Director and Information Systems Director), and the job description for this new position which would take the place of the Housing Coordinator position.. This new position is a "hybrid" position, whereby TIF, CDBG, scattered site housing, lobbying, and marketing duties have been added to the responsibilities of the former Housing Coordinator. It is the intent to advertise both internally and externally for this new non-union, exempt, 12 month probationary position. The position will also be advertised in the League of Minnesota Cities bulletin, the Star Tribune, the Internet, on cable, on the personnel line, with professional organizations, and other cities. This item will be on the consent agenda for September 27, 1999. Discussion of Proposed Multi-Use Community Center/Referendum Preparation Greg Ingraham from Ingraham and Associates and Tom Dunwell from Buetow and Associates were present tonight to go over drawings and referendum preparation for the proposed multi-use community center. At the August 30~h work session, it was decided that the proposed new community center should be built to the east of existing Murzyn Hall, and that the date of the referendum would be December 14th. The new community center would be two-level, with a new entry created to connect it to existing Murzyn Hall. The Recreation Department offices would relocate to the new entry area. Elevators would be placed in the middle of the new addition. It would have a senior center (2,000 sq. fi.), two multi-purpose rooms (i.e., 104 foot wide gym addition) with a stage area, a fitness and track area (1,600 sq. ft.), a children's play area (3,000 sq. t~.), and future pool area It was suggested that maybe only one existing ballfield be kept and relocate the others offof Jefferson. Discussion was also held regarding a new library which would eventually be built to the east of the new community center at a later date. The plans shown tonight indicated that the library would have its own entrance as well as being connected to the new community center. The lower level of the proposed new library would have future gym space, storage, mechanical space, and equipment storage. Plans shown and discussed this evening included views of Murzyn (with proposed new community center and possible new library) from Mill Street as well as from the back side, and architectural drawings of individual rooms to be included in the community center expansion. Greg Ingraham from Ingraham and Associates presented information on promoting the new community center. Handouts highlighted the following: - setting an appropriate budget and funding amount (adequate for facility desired yet supportable by voters) - forming an involved/committed citizen task force - getting support from key community leaders - educating the community - getting support and votes from key constituents. He further reviewed the key messages for a new community center: - it would be something for everyone - it would include lots of gym space to replace a basic need in the community - it would include senior and teen facilities - the facility would be cost efficient, staffing would be shared, and revenue generated - it will be a quality facility that the community would be proud o£ Next steps to do were stated: - City officials and staffneed to educate the community about the referendum and the need for this center via factual presentations, brochures, newsletter articles, and press releases - Citizen group formed will sell it to the community by educating and raising awareness of the need via ads, posters, signs, mailings, distributing same, calling people, etc. City staff and officials need to have display boards illustrating the site plan, building plans, and architect sketches. It was decided not to show in detail the proposed library at this time (only by dotted lines) so residents are clear that the library is not a part of the December referendum. A project summary listing factual uses, a schedule of construction, and estimates of operating costs needs to be prepared. Citizens need to see a tax cost comparison. The community needs for this referendum need to be clearly stated. Again, the city newsletter (next one going out in November), a city brochure (prepared by the consultant), and press releases are just some ways to get the word out. A draft timeline and work plan was handed out this evening. Discussion was held on the roofline of the new proposed community center. The proposed drawings as presented this evening showed this roofline as being rounded. Councilmember Hunter felt it should have some kind of peak to match the current roofline of Murzyn. The new addition will have numerous windows. The subject of fencing around the wading pool for privacy and security was discussed. Tom Ramsdell stated he would volunteer to head up a citizens group. Seniors, parents, churches, etc. all need to be included in the citizens group-people who have time and can give the effort. Keith Roberts' name was mentioned. Page 2 In summary, Phase I would be a new community center, wading pool; Phase II would be a new library; Phase III would be a new city hall/public safety building on comer of Mill/40th Avenue. When Phase III is completed, the existing City Hall will be torn down and made into a parking lot. These phases are part of the master plan. The City Manager stated he has asked Jim Hoefi to give a legal opinion on what staff can do on and off "work time" to promote the proposed community center. Naming the proposed community center was again discussed. The Verbmgge name has been suggested at this time, to be named after Abe Verbmgge. A decision needs to be made on that issue by mid-October. The consultant needs to keep the council on track for dates and things that need to be done. Cost estimates for the proposed community center should be completed by October 4th work session. 4501 Madison Street N.E. Tax Forfeit Parcel ACCAP is considering this site for construction of a home. They are requesting that the city waive or reduce the outstanding special assessments on the property ($9,278.20). Discussion ensued. Many questions were raised, such as value of the lot ($6,0007), size of the lot and the adjacent lot, attorney fees, and demolition/removal costs of building It was suggested that the adjacent property owner be contacted to see if they want to purchase the property. No decision was made at this meeting. Item is to be brought back to the next work session. Police 1) 2) Chief Responses to September 13, 1999, Council Meeting Issues Speeders-Alleyway in 3900 block of Jackson. Unmarked squads have been clocking speeds in the evening, with highest speed reported of 14 mph. The Police Chief stated speeds are being clocked in the alleyway between Polk and Buchanan, 37th to 39t~, as well. Criminal activity near University Avenue Liquor Store--Squads are watching alleyways and liquor store area in the 5100 and 5200 block from 8 to 10 p.m. The Police Chief reviewed crime statistics from the last six months for the 5300 block of University and the 5300 block of 4~ Street for the council. The City Manager stated that a letter signed by numerous residents on University Avenue near the liquor store was received today. Different approaches to the problems were discussed such as closing this liquor store earlier, to purchasing Dr. Johnson's dental office, to the city building a fence behind the liquor store building. Building a fence raised numerous issues: will deliveries, snowplowing, emergency response to that area, and traffic flow be a problem? Should Dr. Johnson be contacted to see if he would be interested in continuing the fence behind his property? The Council decided they would like to meet with the residents on University Avenue regarding these issues from 6-7 p.m. on October 4th. There is a Traffic Commission meeting that same night at 7 p.m. Then the council will have a regular work session at 8 p.m. The City Manager will send a letter to those residents involved, advising them of the upcoming meeting to discuss solutions to their problems. He will obtain prices on the cyclone and/or privacy fences and have maps of the area for this meeting. In the meantime, he will check on the Page 3 legalities of constructing a fence, and what problems such a fence would present for deliveries, snowplowing, emergency vehicles, and traffic flow. Business being run out of garage at 4900 block of Jackson-Building Official will start an investigation, as he had no current complaint on same. Consideration of Charter Commission Applications The city has received applications from councilmember Don Jolly and employee Mel Collova. Concern about more employees serving on this commission as well as more councilmembers serving on it was expressed by the City Manager. Don Jolly stated to Julienne Wyckoffthat if she resigned from the Charter Commission, he would not submit his application to the Chief Judge for consideration on the Charter Commission. Further discussion on councilmembers serving as voting members on boards and commissions ensued. Mr. Collova's and Mr. Jolly's applications will be forwarded to the Chief Judge. Policy for Use of City Van City funds and a Medtronic grant was used to purchase the van. The Recreation Director feels a policy needs to be put in place for its use. Recommended policy is to have the van only used by city departments. This item will be placed on the consent agenda for the September 27th council agenda. Keith Windschitl, Recreation Director, stated that the city has received a grant of $177,00 for the next two years for the CHASE program. Several councilmembers have received various complaints about Lee's Chinese Restaurant in the Central Mall. The City Manager will contact the manager ofthe restaurant to relay these complaints and ask them to rectify them. A question was raised regarding the status of the recodification of our city code by the League of Minnesota Cities. It is in the process. The Council acknowledged receipt of a memo from JoAnne Student regarding board and commission membership and term limits. They expressed that they wished to discuss this memo further. Respectfully submitted, Recording Secretary P~e4 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JO-ANNE STUDENT, COUNCIL SECRETARY SUBJECT: SERVICE ON CITY BOARDS AND COMMISSIONS DATE: SEPTEMBER 16, 1999 For a very long time, members of the City Council (current as well as previous) have discussed service on the City's various boards and commissions. Numerous discussions have been held regarding the enhancement of such service yet there has never been definitive action taken (nor even started). During the last election this issue received some attention but any action proposed (more friendly application, letter of encouragement, etc.) simply evaporated. While most of the boards and commissions enjoy a full complement of members, many of these same people have served for a very long time. I would like to suggest the following for your consideration: 1) Six to seven years ago I drafted a flyer regarding the responsibilities/activities of all of the City's boards and commissions. These flyers were inserted into the utility bills. The response was terrific ! This would warrant being repeated. If 2) There were "term limits" placed on the length of service. The healthy response received many years ago dwindled because there were rarely any vacancies on the more pro-active groups (Traffic, P & Z, Park and Rec). Residents' interest is not sustained over a long period of time. If it appears that vacancies seldom occur, folks move on. My observation is borne out with what appears to have been new and continuing interest in serving on the Charter Commission. The appointing authority is not the Council and there is a limit imposed as to how long an individual can serve. The bonus to the City is there would be more resident participation, which would result in new and fresh ideas, opportunity for public service which could result in training ground for future community leadership, and finally, volunteer activities create win-win situations. Observation: All current members of the City Council (and nearly all of their predecessors) have very admirable records of volunteerism. So there is terrific merit in this type of public service. If the City's boards and commission have a profile of being a closed group we will be all dressed up with no place to go. The process of appointment should be on-going but must be preceded by meaningful and active recruitment.