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HomeMy WebLinkAboutAugust 30, 1999 Work SessionCITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Meeting of' Date of Meeting: Time of Meeting: Location of Meeting: A. CONSENT 1) Storm Water Improvements ADMINI S TRA TION NOTICE OF COUNCIL WORK SESSION Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: COLUMBIA HEIGHTS CITY COUNCIL MONDAY, AUGUST30, 1999 7:00 P.M. CONFERENCE ROOM I AGENDA 2) Salt Storage Shed Construction - Door Implementation 3) Resolution Adopting Budget, EDA/HRA Local Levy and Setting Budget Hearing Date 4) Resolution - Moratorium on St. Timothy's Property 5) 1999 CDGB Contract B. DISCUSSION 1) Multi-Use Family Recreation Center Referendum (Architect's Presentation) Mayor Gary L. Peterson Couneilmembers Donald G. Jolly Marlaine Szurek dulienne Wyckoff John Hunter City Manager Walt Fehst The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: August 30, 1999 Prepared by: Kevin Hansen, Director of Public Works Item: 1999 Storm Water Improvements Background: The 1999 Storm Water Improvements are well under way with Prestemon Park, Jackson Pond, and Monroe and 49-1/2 Improvements nearing completion. The last major improvement of the 1999 program is improvements to the storm water facilities east of Tyler, between 44th and 43- 1/2 Avenues. Analysis/Conclusions: The contract documents originally called out for the replacement of about 500 lineal feet of 48 inch corrugated metal pipe (CMP) that hms along the rear properties in this area, along with inlet improvements. In reviewing the existing easements and the amount of intrusion into the rear yards, staff has been reviewing alternatives to complete replacement. Various techniques of slip lining the pipe have been reviewed. A summary is provided on the attached memo from BRA. The costs for this non-intrusive type of repair is very expensive and not competitive with the original contract requirement of complete replacement. To evaluate the condition of the bottom of the pipe (for slip lining), Public Works cleaned a portion of this pipe this summer, with approximately 6-8 yards of material removed from the bottom of the pipe. Due to the amount of material found in the bottom of the pipe, the upstream area was also inspected and found to have substantial amounts of bottom sediment, which impacts the flow capacity of the overall piping system. For this reason, staff is recommending completely cleaning the pipe and then determine a course of action. The estimated costs are summarized on the BRA report. Requested Action: Authorization to VisiSewer to clean approximately 1080 lineal feet of 48 inch Storm Sewer at a cost not to exceed $21,000, with funding provided by PIR project fund 415-59909. City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: August 30, 1999 .~/4~/4 Prepared by: Lauren McClanahan, Superintendent of Public Work~///"~ Item: Salt Storage Shed Construction - Door Implementation Background: During the winter of 1998-1999, Public Works began in-house construction ora salt storage shed. The work is essentially complete with the exception of an access door on the north face of the building. Construction of the door has been delayed to determine if a three-sided shed would adequately protect the salt from the elements. Council authorized $15,000 from Fund # 101-43121 -5120 to develop a salt/sand storage facility, with approximately $10,500 having been spent to date. Analysis/Conclusions: Staff has observed the effect of storm events on the salt shed for the last six months and has determined that it will be necessary to install a protective entrance door on the north wall to protect the salt from the elements. To maximize storage space and provide safe and unobstructed access to the salt, staff recommends installing a custom built bi-fold door that is almost as wide as the building. This door is equipped with an automatic door opener and is similar to the doors that are used for airplane hangers (see attachment). The vendor: Schweiss Bi-fold Doors - quoted price which includes custom built door, automatic opener and installation is $7,615.00 plus tax. They require a 25% down payment. It will take about four weeks to construct the door after they receive the purchase order. Installation will take about a two days. StafFs goal is to have the salt storage shed completed and operational by the middle of November. Requested Action: Authorization to purchase Bi-fold doors for the salt storage shed from fund 101-43121-5120 at the September 13, 1999 Council meeting. CITY COUNCIL LETTER MEETING OF: SEPTEMBER 13, 1999 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: FINANCE APPROVAL ITEM: Being a Resol ution Adopting a BY:WI LL lAM ELR ITE Proposed Budget, Setting the City, EDA, and HRA Proposed Local Levy, DATE: 8/26/99 and Establishing a Budget Hearing Date for Property Taxes Payable in 2000 NO: At the work session of August 30, 1999, the City Council reviewed the proposed 2000 budget summary and the proposed local levy for 2000. Under the current law, it is necessary for the City to certify a proposed levy, proposed budget, and a public Truth in Taxation hearing date to the County Auditor by September 15th. On or before December 28, 1999, the City must certify a final levy to the County Auditor. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax increased last year, and it is currently estimated that there may be a slight increase for 2000. For budgeting purposes, we have used $819,846.00 for area-wide tax in 2000. The final area-wide tax figure will be available prior to the City's adoption of a final tax levy. The attached resolution includes the current maximum estimated area-wide tax amount and the City Manager's proposed local levy. Under Minnesota state statutes, the City's public budget hearing date cannot conflict with the dates of the County's, school district's, or metropolitan agencies' hearings. Listed below is a schedule of their hearing dates. The City can hold their hearing on any other date between November 29th, and December 20, 1999. Anoka County School District 13 Metropolitan Agencies Proposed City of Columbia Heights Hearing Date December 2 December 7 December 1 December 6 Reconveninq Date December 20 December 14 December 8 December 13 The resolution also ratifies the Housing and Redevelopment Authority tax levy of $ Development Authority tax levy of $ and establishes the budget hearing date. , the Economic RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. RECOMMENDED MOTION: Move to adopt Resolution 99-7~, Being a Resolution Adopting a Proposed Budget, Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes Payable in 2000, with the total HRA levy set at $ , and the City, Library and EDA levy set at $_ and the Truth in Taxation hearing date of December 6, 1999 at 7 p.m. WE:sms 9908261 Attachment: Sivanich letter of 08/20/99 COUNCIL ACTION: MINNESOTA Department of Revenue Property Tax Division Mail Station 3340 Phone (651) 296-5145 St. Paul, MN 55146-3340 Fax (651) 297-2166 Payable 2000 Overall Levy Limitation Notice COLUMBIA HEIGHTS CITY OF CLERK-TREASURER CITY HALL 590 40TH AVE NE COLUMBIA HEIGHTS, MN 55421 July 28, 1999 RECEIVED 0 19 5 The payable 2000 overall levy limitation for your city is: $ 3,295,956 The following is a listing of the factors used in determining your city's payable 2000 overall lev), limitation. See the enclosed letter for an explanation of these factors and for additional information conceming your city's overall levy limitation. 1. Adjusted Levy Limit Base for Payable 1999: $ 6,523,314 2. Implicit Price Deflator Adjustment (Mar. 99/Mar. 98): 1.015 3. Household Growth Adjustment a. 1997 Households: 7,792 b. 1998 Households: 7,806 c. Ratio of 1998 to 1997 Households (b/a, but not less than 1.000): 1.002 4. Adjustment for Payable 1999 Market Value of New C/I Construction a. Payable 1998 Total Taxable Market Value: $ 590,856,000 b. Payable 1999 Market Value of New C/I Construction: $ 115,762 c. Adjustment (1 + Ratio of(b) to (a)): 1.000 5. Adjusted Levy Limit Base for Payable 2000 (1 x 2 x 3c x 4c): $ 6,634,406 6. New Net Tax Capacity-Based Referendum Levies: $ 7. 2000 Property Tax Aids a. 2000 Certified Local Government Aid (LGA): $ 2,325,029 b. 2000 Certified Homestead and Agricultural Credit Aid (HACA): $ 1,004,122 c. 2000 Estimated Taconite Aids: $ d. 2000 Certified Existing Low Income Housing Aid: $ e. Total (a + b + c + d): $ 3,329,151 8.1999 Tax Rate Excess Tax Increments (Increase Over 1997): $ 9,299 9. Payable 2000 Overall Levy Limitation (5 + 6 - 7e - 8): $ 3,295,956 An equal opportunity employer TTYFFDD: (651) 215-0069 Mr. Gary Peterson Mayor City of Columbia Heights 590 40th Ave. NE Columbia Heights, MN 55421 COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager GOVERNMENT CENTER , 2100 3RD AVENUE ANOKA, MN 55303 Dear Mayor Peterson: The Truth in Taxation law, M.S. 275.065 requires cities to hold a public budget hearing for property taxes payable in the year 2000. The dates for this hearing cannot conflict with the initial hearing set by the county, metropolitan agencies or the school districts located in your city. However, your continuation hearing may conflict with the continuation hearing of another taxing district. These hearings must be held between November 29 and December 20, 1999. The continuation hearing must be at least 5 but no more than 14 business days after your initial hearing. Additionally, Chapter 389, Laws of 1998, requires that the first and second Mondays of December are reserved for use by the cities until September 15. The following taxing districts within your city have set the following hearing dates: TA3fING HF2%RING RECOS~v-ENING DISTRICT DATE DATE ;Lnoka County ................ December 2 ........ December 20 Metropolitan Agencies ....... December 1 ........ December 8 SD #13 ...................... December 7 ........ December 14 With this information you can now set the initial date for your public hearing and a date for reconvening the meeting, if necessary. In addition, the time and location of the initial meeting, the phone number an interested taxpayer may call and your payable 2000 certified proposed property tax is due on or before September 15, 1999. I have enclosed a proposed levy and hearing date certification form. Affirmative Action / Equal Opportunity Employer If you have any questions concerning the Truth in Taxation process, please contact me at 323-5438. Sincerely, Dick Sivanich Manager, Property Tax Support Services Encl. Cc: City Manager/Administrator f/tnt/propcity.doc CITY COUNCIL LETTER Meeting of: September 13, 1999 AGENDA SECTION: Consent ORIGiNATiNG DEPT.: v'tm CITY MANAGER Community Development/~tt~ APPROVAL ITEM: Moratorium on St. Timothy's Property BY: Joe Hollman'~F~ BY.:.///~/~,~ NO: Resolution 99-72 DATE: August 25, ~'999 Issue Statement: On July 13, 1998, the City Council passed a resolution imposing a ten month moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights. This moratorium was extended for four months in May, 1999, and it now expires on September 13, 1999. Background: As part of the resolution, staff was directed as part of the Comprehensive Plan update and Zoning Ordinance rewrite process to identify appropriate options for zoning of the subject property; development of recommended performance standards for the various zoning options; and presentation of the recommendations to the City Council before the moratorium terminates. As a reminder, the City Council had approved a rezoning of certain property at 825 51s~ Avenue NE from R-2, Single and Two Family Residential, to R-3, Multiple Family Residential for the development of a 70-unit, three story, market rate, senior housing rental apartment by Mary T., Inc. That proposal was withdrawn. It is staff's understanding that the Church Council wants to wait until a new Pastor is hired before making a decision on furore use of the property. Note that representatives from Crest View Corporation and Real Estate Equities Development Company will meet on September 21 with the Church Council to discuss the possibility of a senior housing facility managed by Crest View. Analysis: The draft 1999 Comprehensive Plan designates this area for future commercial development which is consistent with the 1992 Comprehensive Plan. At the time of the rezoning, representations were made to the adjacent property owners during the public hearing process indicating that, as part of the zoning approval, the City Council was making the approval specific to the proposed senior housing project. If other uses are proposed that may be permitted in the R-3 District for this site, there may be significant implications as to land use, traffic, public safety, and utility services to the site. Similar implications may occur if the zoning were amended to reflect the draft Comprehensive Plan recommendation that the property be commercial. It is staff's opinion that the City should discuss the issue with representatives from St. Timothy's Lutheran Church to determine their plans for future use of the property. There are a number of options/scenarios that need to be considered. Three possibilities are listed below. (1) The property could remain zoned R-3, in which case any of the uses permitted in the R- 3 District would be permitted on the site. The draft Comprehensive Plan would need to change to reflect this. (2) The property could be rezoned to a commercial classification as part of the Zoning Ordinance rewrite process to reflect the recommendation established in the Comprehensive Plan. (3) The property could be downzoned back to R-2, in which case only those uses permitted in the R-2 District (single and two family residential, churches, and schools) could be developed on the site. Both the current and the draft Comprehensive Plan would need to change to reflect this. Recommendation: After consulting with the City Attorney, staff recommends that the City Council extend the moratorium for four months to allow time for the completion and adoption of the City Comprehensive Plan and for the Church Council to hire a new Pastor. Further analysis will be done to evaluate the potential impacts of the various scenarios listed above, and discussions will be held with the property owners to determine their plans for future use of the property. Recommended Motion: Move to waive the reading of Resolution 99-72, there being ample copies available to the public. Move to adopt Resolution 99-72, being a resolution imposing a four month extension to the moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran Church. Attachments: COUNCIL ACTION: RESOLUTION 99-72 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL IMPOSING A FOUR MONTH EXTENSION TO THE MORATORIUM ON SITE IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S LUTHERAN CHinCH IN COLUMBIA HEIGHTS WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain property at St. Timothy's Lutheran Church, 825 51~t Avenue NE from R-2, Two Family Residential District, to R-3 Multiple Family Residential District; and, WHEREAS, the purpose of the rezoning request and approval therefor was to permit the development of a 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard Custom Homes, Developer, and Mary T. Inc., owner and service provider; and, WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and, WHEREAS, the City Council has represented in general terms to adjacent property owners that development at this site was intended for a senior rental apartment project only; and, WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District allows as permitted uses other types of projects including, but not limited to, townhouses, other multiple family dwelling structures, YMCA and similar non-profit organizations; and, WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan update and conduct further research and analysis as to appropriate land uses for this surrounding area which currently consists of single family homes, church, public park, and retail business uses; and 2) identify appropriate zoning and performance standards for the subject property. NOW, THEREFORE BE IT RESOLVED THAT the Columbia Heights City Council hereby imposes a four month extension to the moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month extension commencing and effective the date of adoption of this resolution, and recognizing said four month time period may be shortened by adoption of a resolution of the City Council upon earlier consideration of findings. PASSED THIS Offered by: Seconded by: Roll Call: __ DAY OF , 1999 . Jo-Anne Student, Council Secretary Mayor Gary L. Peterson RESOLUTION NO. 99-53 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL IMPOSING A FOUR MONTH EXTENSION TO THE MORATORIUM ON SITE IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S LUTHERAN CHURCH IN COLUMBIA HEIGHTS WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain property at St. Timothy's Lutheran Church, 825, 51st Avenue Northeast from R-2, Two Family Residential District, to R-3 Multiple Family Residential District; and WHEREAS, the purpose of the rezoning request and approval therefor was to permit the development of a 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard Custom Homes, developer, and Mary T, Inc., owner and service provider; and, WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and, WHEREAS, the City Council has represented in general terms to adjacent property owners that development at this site was intended for senior rental apartment project only; and, WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District as allows as permitted uses other types of projects including, but not limited to, townhouses, other multiple family dwelling structures, YMCA and similar non-profit organizations; and WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan update and conduct further research and analysis as to appropriate land uses for this surrounding area which currently consists of single family homes, church, public park, and retail business uses; and 2) identify appropriate zoning and performance standards for the subject property. NOW, THEREFORE, BE IT RESOLVED THAT the Columbia Heights City Council hereby imposes a four month extension to the moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month extension commencing and effective the date of adoption of this resolution, and recognizing said four month time period may be shortened by adoption by a resolution of the City Council upon earlier consideration of findings. Passed this l0th day of May, 1999. Offered by: Hunter Seconded by: Szurek Roll call: All ayes /~ZAnne StUdent, Council~retary RESOLUTION 98- ~ BEING A RESOLUTION IMPOSING A TEN MONTH MORATORIUM ON SITE IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S LUTHERAN CHURCH IN COLUMBIA HEIGHTS. WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain property at St. Timothy's Lutheran Church, 825 51~ Avenue NE from R-2, Two Family Residential District, to R-3, Multiple Family Residential District; and WHEREAS, the purpose of the rezoning request and approval therefor was to permit the development ora 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard Custom Homes, Developer, and Mary T. Inc., owner and service provider; and WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and WHEREAS, the City Council has represented in general terms to adjacent property owners that development at this site was intended for a senior rental apartment project only; and WHEREAS, the rezonmg of this property to R-3, Multiple Family Residential District allows as permitted uses other types of projects including, but not limited to, townhouses, other multiple family dwelling structures, YMCA and similar non-profit organizations; and WHEREAS, the City Council determines it is necessary to 1) conduct further research and analysis as to appropriate land uses for this surrounding area which currently consists of single family homes, church, public park, and retail business uses; and 2) identify appropriate zoning and performance standards for the subject property. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Columbia Heights hereby establishes a moratorium not exceeding ten months on site improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights, with ~aid ten month time period commencing and effective the date of adoption of this resolution, and recognizing said ten month time period may be shortened by adoption of a resolution of the City Council upon earlier consideration of staff findings. BE IT FURTHER RESOLVED that staffis directed as part of the Comprehensive Plan update and Zoning Ordinance rewhte process to identify appropriate options for zoning of the subject property; development of recommended performance standards for the various zoning options; and presentation of the recommendations to the City Council before such time as the moratorium established by this resolution terminates. Passedthis 13thdayof 3t, ly , 1998 Offered by: Ruettimann Seeonded by: Jolly Roll Call: A11 ayes ~J~e Student, ~2oun~il Secretary ~//Mayor J~seph Sturdevant Future Land Use Columbia Heights Comprehensive Plan CITY COUNCIL LETTER Meeting of: September 13, 1999 AGENDA SECTION: Consent ORIGINATiNG DEPT.: ~ CITY MANAGER Community Development L ' APPROVAL ITEM: 1999 CDBG Contract BY: Joe Hollman ~-"/~ BY:~/~//~ NO: DATE: August 26, 19/99 Issue Statement: Attached, please find a copy of the agreement between Anoka County and the City of Columbia Heights for the 1999 Community Development Block Grant Program. At this point the City Council is being asked to approve the agreement. Background: In February, 1999 an application for CDBG funds was submitted to Anoka County in the amount of $221,667. The funding breakdown requested in the application was as follows: Commercial Revitalization - $34,417, Public Service Agency - $33,250, LCDA Transition Block Project - $104,000, and ISD #13 Family Center Project - $50,000. You will note that the contract budget is different from the breakdown shown above. The $50,000 originally budgeted for the ISD #13 Family Center Project was allocated to the Commercial Revitalization program. Construction was initiated on the Family Center before the contract was signed which rendered the project ineligible for CDBG funding. Analysis: The following provides a brief summary of the 1999 CDBG Program budget: Columbia Heights Public Service Pool $5,100 (additional funding of $28,150 under a multi-city contract is also provided for a total of $33,250) Columbia Heights LCDA Project $104,000 Columbia Heights Commercial Revitalization $84,417 ($34,417 originally applied for plus the $50,000 from the ISD # 13 Family Center Project) Staff is requesting that a couple changes be made to Exhibit A of the contract. These changes are described in the attached letter dated August 26 to Heidi Cederstrand, Community Development Financial Assistant. Once this agreement is approved by the City Council and all three copies are signed by the appropriate City officials all the copies will need to be sent back to the County where they will obtain the necessary remaining signatures. One original will be returned to the City. Reeommendation: Staff recommends approval of the contract agreement for the 1999 CDBG Program between Anoka County and the City of Columbia Heights. Recommended Motion: Move to approve the contract agreement for the 1999 Community Development Block Grant Program between Anoka County and the City of Columbia Heights; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments: COUNCIL ACTION: 99-0704 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE COUNTY OF ANOKA, A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA, BY AND THROUGH THE ANOKA COUNTY HOUSING & REDEVELOPMENT AUTHORITY, A PUBLIC BODY CORPORATE AND POLITIC AND THE CITY OF COLUMBIA HEIGHTS This Agreement is entered into this 1st day of July, 1999, between the County of Anoka, a political subdivision of the State of Minnesota, by and through the Anoka County Housing and Redevelopment Authority, a public body corporate and politic (hereinafter referred to as the "HRA"), and the City of Columbia Heights, 590 40th Avenue N.E., Columbia Heights, MN 55421, (hereinafter referred to as the "Agency"): RECITALS The County of Anoka (hereinafter "County") is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR p. 570; An Urban County Consortium has been established by a Joint Cooperation Agreement between the County and municipal corporations within the County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by HUD; The County has entered into a joint powers agreement with the lIRA to administer the Community Development Block Grant Program and delegated to the HRA the rights, duties and obligations to disperse, monitor and administer funds under the Community Development Block Grant program, in a manner consistent with terms and condition imposed on the County by agreement, County resolution, HUD regulations, and the Community Development Block Grant Plan; The HRA desires to have certain services performed by the Agency as described within this agreement, and as authorized by County resolutions for the purpose of implementing eligible activities under the Act and HUD regulations; It is appropriate and mutually desirable that the Agency be designated by the HRA to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided for herein; -1- The purpose of this Agreement is to provide for cooperation between the HRA and the Agency, as the parties in this agreement, in implementing such eligible activities in the manner described above; The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota, The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: PART I. PART II. PART III. Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G GENERAL CONDITIONS FEDERAL AND LOCAL PROGRAM REQUIREMENTS EVALUATION AND RECORD KEEPING Project Description Summary and Budget Preliminary Project Request 1999 Program as approved by County Board Anoka County Board Resolution No. 85-42 Anoka County Board Resolution No. 85-23 Anoka County Board Resolution No. 86-70 Certification In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. COUNTY AGENCY By: Maureen Devine, Division Manager Governmental Services Dated: APPROVED AS TO FORM: By: Name (typed): Title: Dated: By: Assistant County Attorney Dated: By: Name (typed): Title: Dated: -2- Hereinafter, references to the "County" shall be deemed to be references to the Anoka County Housing and Redevelopment Authority. PART I. NDIT N [] 1. F T The Agreement between the parties shall consist of the signature page, the general conditions; the federal, state and local program requirements; the evaluation and record keeping requirements, each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. 2. VI The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project-related funds by HUD pursuant to federal regulations, the County shall furnish the Agency with written notice to proceed. No work on the oro!ect shatl occur odor to the notice to oroceed without written aooroval from the County. Termination dates for individual projects shall be specified in the appropriate exhibits and be in compliance with County Board Resolution #85-23, attached as Exhibit D. Costs incurred after the termination date will not be reimbursed. The termination date may be changed through amendment of this Agreement. 4. ADMINISTRATION The A_aencv shall aoooint a liaison oerson who shall be resoonsible for over~ll administration of block arant funded oro!ect(s) and coordination with the County Housino and Community Develooment Prooram. The Aoencv shall also desigr~t~, one or more representatives who shall be authorized to sign the monthly Voucher and ReDortina_ Form. The names of the liaison oersons and reoresentatives shall be specified in the Exhibits. For all agencies which are presently parties to Joint Cooperation Agreements with the County covering planning, distribution of funds, and program execution under the Act, the Agency remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT The County shall reimburse the Agency for the services specified in the Exhibits in an amount specified on Exhibit A. Reimbursement shall be based on a Community Development Voucher and Reporting Form submitted with supporting documents and signed by the Agency's authorized representative. B. The Agency shall submit a properly executed Voucher and Reporting Form no later than fifteen (15) working days after the close of each billing period. The County -3- will make payment to the Agency not more than twenty-one (21) working days after said invoice is received and approved by Anoka County. The County will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. The Agency sha~l apply the funds received from the County under this Agreement in accordance with the requirements of the Exhibit(s) attached hereto, 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT The Agency shall report all program income generated under this Agreement for the purposes specified herein or generated through the project(s) funded under this Agreement. All program income shall be forwarded to Anoka County, except as provided in Exhibit D. The County will maintain a record of program income received by individual projects for future use by the subgrantee for eligible CDBG activities. The County makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement, Should anticipated sources of revenue not become available to the County for use in the Community Development Block Program, the County shall immediately notify the Agency in writing and the County will be released from all contracted liability for that portion of the Agreement covered by funds not received by the County. Either party may request modifications in the scope of services, terms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement, A written amendment may affect a project or projects authorized by this Agreement or may be of general application. 9. ASSIGNMENT AND SUBCONTRACTING The Agency shall not assign any portion of this Agreement without the written consent of the County, and it is further agreed that said consent must be sought by the Agency not less than fifteen (1 5) days odor to the date of any proposed assignment. Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The Agency agrees that it is as fully responsible to the County for the acts and omissions of its subcontractors and of their employees and agents, as it is for the acts and omissions of its own employees and agents. -4- 10. HOLD HARMLESS AND INDEMNIFICATION The Agency further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence of failure to comply with the terms of the Agreement. The Agency agrees to protect and save the County, its elected and appointed officials, agents, and employees while acting within the scope of their duties as such, harmless from and against all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, arising in favor of the Agency's employees or third parties on account of personal injuries, death or damage to property arising out of services performed or omissions of services or in any way resulting from the acts or omissions of the Agency and/or its agents, employees, subcontractors or representatives under this Agreement. For all agencies which are not municipal corporations organized under the laws of the State of Minnesota, the following insurance requirements shall apply: A. Public Liability Insurance The Agency shall obtain and maintain continuously public liability insurance necessary to protect the public on the subject premises naming the County of Anoka and the Anoka County Housing and Redevelopment Authority as insured to the extent of Seven Hundred Fifty Thousand and no/100 ($750,000.00) Dollars General Liability Insurance including bodily injury and property damage with umbrella excess liability of One Million and no/100 ($1,000,000.00) Dollars and provide proof of Worker's Compensation Insurance pursuant to the Statutes of the State of Minnesota. B. Building Risk Insurance The Agency shall cause to be maintained, during the period that contract work is in progress, All Risk Builder's Insurance, (including fire, vandalism, malicious mischief and extended coverages) in an amount not less than the value of destructible contract work in place. C. Proof of Insuranc~ The Agency shall provide certificates of insurance required under this section, or, upon request of the County, duplicates of the policies as evidence of the insurance protection afforded. Such insurance policies shall not be reduced or canceled without thirty (30) days prior written notice to the County. 12. CONFLICT OF INTEREST Interest of Officers. Em[~lovees. or Aoents - No employee, agent, consultant, officer, or elected or appointed official of the Agency who exercises any functions or responsibilities with respect to Block Grant Program activities assisted under this Program or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for -5- themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Interest of Subcontractor and Their Emolovees - The Agency agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The Contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any personal financial interest, direct or indirect, in this Contract. The Contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his services hereunder. The Contractor further covenants that in the performance of this Contract no person having any conflicting interest shall be employed. Any interest on the part of the Contractor or his employees must be disclosed to the Agency and the County. 13. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the Provider's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1997, Section 13.01 et seq. or any other applicable State statutes and any State rules adopted to implement the Act, as well as State statutes and Federal regulations on data privacy. The Provider agrees to abide by these statutes, rules, and regulations and as they may be amended. 14. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the County should: (1) The Agency mismanage or make improper or unlawful use of Agreement funds; (2) The Agency fail to comply with the terms and conditions expressed herein or the applicable regulations and directives of the Federal Government, State, or County; (3) The Agency fail to provide work or services expressed by this Agreement; or (4) The Agency fail to submit reports or submit incomplete or inaccurate reports in any material respect. This Agreement may be terminated by the County immediately upon the receipt by the County of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the Agency. C. This Agreement is subject to termination upon thirty (30) days written notice by the Agency should: (1) The County fail in its commitment under this Agreement to provide funding for services rendered, as herein provided; or -6- (2) Block Grant funds become no longer available from the Federal Government or through the County. Otherwise this Agreement shall terminate on the latest termination date specified on the Exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement except the County may terminate the agreement if funds are not expended as required by Exhibit D. E. Upon termination of this Agreement any unexpended balance of Agreement funds shall remain in the County Block Grant fund. In the event that termination occurs under paragraph A(1) of this section, the Agency shall return to the County all funds which were expended in violation of the terms of this Agreement. 15. REVERSION OF ASSETS Upon the expiration or termination of this agreement, the Agency shall transfer to the County any CDBG funds on hand or in the accounts receivable attributable to the use of CDBG funds. In addition, at the expiration or termination of this agreement, any real property under the Agency's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000.00 shall be disposed of in a manner which results in the agency being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to the expenditures of non-CDBG funds for acquisition of, or improvement to, the real property. Such reimbursement shall not be required if the conditions of 24 CFR § 570.503(b)(8)(i) are met and satisfied. 16. DISPOSITION OF PROGRAM INCOME Upon the expiration or termination of this agreement, program income shall be returned by the Agency to the County. -7- PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENT~ GENERAL REQUIREMENTS The Agency shall comply with the Housing and Community Development Act of 1974, Public Law 93-383 as amended, and Implementing Regulations at 24 CFR p. 570. PROCUREMENT STANDARDS In awarding contracts pursuant to this Agreement, the Agency shall comply with all applicable requirements of local and state law for awarding contracts, including but not limited to procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the Agency shall comply with the requirements of the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate, relating to bonding, insurance and procurement standards; and with Executive Order 11246 regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100 ($10,000.00) Dollars. Where federal standards differ from local or state standards, the stricter standards shall apply. The federal standard of Ten Thousand and no/100 ($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or local standard for competitive bidding is less strict than Ten Thousand and no/100 ($10,000.00) Dollars. ENVIRONMENTAL REVIEW A4 National Environmental Policy Act - The County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt. 58). The County may require the Agency to furnish data, information and assistance for the County's review and assessment in determining whether an Environmental Impact Statement must be prepared. State Environmental Policy Act - Agencies which are branches of government under Minnesota Law retain responsibility for fulfilling the requirements of the State Law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the agency is not a branch of government under Minnesota Law, the County may require the agency to furnish data, information and assistance as necessary to enable the County to comply with the State Environmental Policy Act. ~;e[i~faction of EnvirQnmental Reauirements - Project execution under this Agreement by either the County or the Agency shall not proceed until satisfaction of all applicable requirements of the National and State Environmental Policy Acts. A written notice to proceed will not be issued by the County until all such requirements are complied with. NON-DISCRIMINATION A. General The Agency shall comply with all federal, state and local laws prohibiting discrimination on the basis of age, sex, sexual orientation, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap or any other basis now or hereafter prohibited by Law. These requirements are specified in Section 109 of the Housing and Community -8- Development Act of 1974; Civil Rights Act of 1964, Title VI; Civil Rights Act of 1968, Title VIII; Executive Order 11063; Executive Order 11246; and Section 3 of the Housing and Urban Development Act of 1968. Specifically, the Agency is prohibited from taking any discriminatory actions defined in the HUD Regulations at 24 CFR 570.602(b) (1-3) and shall take such affirmative and corrective actions as are required by the Regulations at CFR 570.602(b)(4). These requirements are summarized in the following paragraphs: B. Program Benefit The Agency shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, sexual orientation, or national origin. (Civil Rights Act of 1964, Title VI; Civil Rights Act of 1968, Title VII; Section 109, Housing and Community Development Act of 1974). C. Fair Housin(~ The Agency shall take necessary and appropriate actions to prevent discrimination in federally assisted housing and lending practices related to loans insured or guaranteed by the federal government. (Civil Rights Act of 1968, Title VII; Executive Order 11063) (1) In all solicitations under this Agreement, the Agency shall state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. (2) The Agency shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. (Executive Order 11246 as amended) (3) To the greatest extent feasible, the Agency shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects (Section 3, Housing and Community Development Act of 1968, as amended). E. Contractors and Suppliers (1) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of age, sex, sexual orientation, marital status, race, creed, color, national origin, or the presence of any sensory, mental, or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. (Executive Order 11246 as amended.) -9- (2) All firms and organizations described above shall be required to submit to the Agency certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearly sales of less than $10,000. (3) To the greatest extent feasible, the Agency shall purchase supplies and services for activities under this agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or owned in substantial part by project area residents. (Section 3, Housing and Community Development Act of 1968, as amended.) F. Notice (1) The Aoencv shall include the orovisions of the aoorooriate subsections A, B. C, D, and F of this section in everY contract or ourchase order for goods and services under this Aoreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections. (2) In advertising for employees, goods or services for activities under this Agreement, the agency shall utilize minority publications in addition to publications of general circulation. 5. LABOR STANDARDS The Agency shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, as amended (40 USC sections 327-333); orevided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families, A copy of the current Davis-Bacon wage rate must be included in all construction bid specs and contracts over Two Thousand and no/100 ($2,000.00) Dollars. 6. PROPERTY MANAGEMENT The Agency agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Five Hundred and no/100 ($500.00) Dollars or more per item, is upon its purchase or receipt the property of the County and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of Appendix N to the U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. B. The Agency shall be responsible for all such property, including its care and maintenance. The Agency shall admit the County's property management officer to the Agency's premises for the purpose of marking such property, as appropriate, with county property tags. D. The Agency shall meet the following procedural requirements for all such property: -10- (1) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of proper~y; and location, use, and condition of the property. (2) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property. (3) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. (4) Adequate maintenance procedures shall be implemented to keep the property in good condition. 7. ACQUISITION AND RELOCATION Any acquisition of real property for any activity assisted under this Agreement shall comply with Title III of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40 USC section 4601) and the Regulations at 24 CFR pt. 42. Any displacement of persons, business, nonprofit organizations or farms as the result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act as amended by the Uniform Relocation Act Amendments of 1987 Title IV of the Surface Transportation and Uniform Relocation Assistance Act of 1987 (Pub. L 100-17, 101 Stat. 246-256) and the Regulations at 49 CFR pt. 24. The Agency shall comply with the Regulations pertaining to costs of relocation and written policies, as specified by 24 CFR section 570.606 (a) & (b). In any activity assisted under this agreement which results in demolition or conversion to another use of Iow/moderate income housing, the agency will follow the requirements set forth in the revised section 104(d) of the Housing and Community Development Act of 1974, as amended, and implementing regulations. 8. HISTORIC PRESERVATION The Agency shall meet the historic preservation requirements of Public Law 89-665 and the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt. 58. 9. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act of 1968 (42 USC section 4151 et. seq. & 24 CFR § 40, ct. seq.). -11 - [] 10. NONPARTICIPATION IN POLITICAL ACTIVITIER The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15). 1 1. NATIONAL FLOOD INSURANCE The Agency may not receive Community Development Block Grant funding for acquisition or construction for use in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the Regulations thereunder (24 CFR Ch. X, subchap. B). The Agency shall comply with the Regulations at 24 CFR section 570.605. 12. AIR AND WATER POLLUTION The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC section 1857 et sea.) and the Federal Water Pollution Control Act, as amended (33 USC sections 1251 et sea.) and the regulations issued thereunder (40 CFR pt. 15). 13. LEAD-BASED PAINT POISONING The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections 4831 et sea.) requiring prohibition of the use of lead-based paint (whenever funds under this Agreement are used directly or indirectly for construction, rehabilitation, or modernization of residential structures); elimination of immediate lead-based paint hazards in residential structures; and notification of the hazards of lead-based paint poisoning to purchasers and tenants of residentia~ structures constructed prior to 1950. 14. NON-DISCRIMINATION BASED ON DISABILITY When and where applicable, the agency shall comply with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) and Title II of the Americans with Disabilities Act, Public Law 101-336 (1990), to ensure that no otherwise qualified individual with a disability in the United States shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance under this agreement. 15. NON-SUBSTITUTION FOR LOCAL FUNDINC~ The Block Grant Funding made available under this Agreement shall not be utilized by the Agency to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. For Agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the County a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly-owned facilities and improvements. The Agency shall comply with current County policy regarding transfer of a property interest sufficient to meet the public ownership requirement. -12- ~7. I TI In all news releases and other public notices related to projects funded under this Agreement, the Agency shall include information identifying the source of funds as the Anoka County Community Development Block Grant Program. For all construction projects the Agency shall erect a sign to County specifications at the construction site, identifying the source of funds, except that this requirement may be waived for construction projects of Ten Thousand and no/100 ($10,000.00) Dollars or less. 18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS An Agency which is the governmental entity (including public agencies) shall comply with the requirements and standards of OMB Circular No. A-87, "Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally recognized Indian Tribal Governments," OMB Circular A-128, "Audits of State and Local Governments" (implemented at 2,$ CFR Part 44) and with the following sections of 24 CFR Part 85 "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments": (1) Section 85.3, "Definitions"; (2) Section 85.6, "Exceptions"; (3) Section 85.12, "Special grant or subcontract conditions for 'high-risk' grantees "; (4) Section 85.20, "Standards for financial management systems," except paragraph (a); (5) Section 85.21, "Payment," except as modified by § 570.513; (6) Section 85.22, "Allowable costs"; (7) Section 85.26, "Non-federal audits"; (8) Section 85.32, "Equipment," except in all cases in which the equipment is sold, the proceeds shall be program income; (9) Section 85.33, "Supplies"; (10) Section 85.34, "Copyrights"; (11) Section 85.35, "Subawards to debarred and suspended parties"; (12) Section 85.36, "Procurement," except paragraph (a); (13) Section 85.37, "Subgrants"; (14) Section 85.40, "Monitoring and reporting program performance," except paragraphs (b) through (d) and paragraph (f); (15) Section 85.41, "Financial reporting," except paragraphs (a), (b), and (e); (16) Section 85.42, "Retention and access requirements for records"; (17) Section 85.43, "Enforcement"; (18) Section 85.44, "Termination for convenience"; (19) Section 85.51, "Later disallowances and adjustments" and (20) Section 85.52, "Collection of amounts due." An Agency if it is not a governmental entity, shall comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non Profit Organizations" or OMB Circular No. A-21, "Cost Principles for Educational Institutions," as applicable, and with the following Attachments to OMB Circular No. A-110; (1) Attachment A, "Cash Depositories," except for paragraph 4 concerning deposit insurance; (2) Attachment B, "Bonding and Insurance"; -13- (3) Attachment C, "Retention and Custodial Requirements for Records," except that in lieu of the provisions in paragraph 4., the retention period for records pertaining to individual CDBG activities starts from the date of submission of the annual performance and evaluation report, as prescribed in § 570.507, in which the specific activity is reported on for the final time; (4-) Attachment F, "Standards for Financial Management Systems"; (5) Attachment H, "Monitoring and Reporting Program Performance," Paragraph 2; (6) Attachment N, "Property Management Standards," except for paragraph 3 concerning the standards for real property, and except that paragraphs 6 and 7 are modified so that - (7) (i) In all cases in which personal property is sold, the proceeds shall be program income, and (ii) Personal property not needed by the subrecipient for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; and Attachment O, "Procurement Standards." PART III. EVALUATION AND RECORD KEEPING The Agency agrees to participate with the County in any evaluation project or performance report, as designed by the County or the appropriate Federal agency, and to make available all information required by any such evaluation process. AUDITS AND INSPECTIONS The Agency shall obtain an independent audit for any calendar year during which the agency received at least $300,000 of Federal funds. Such audit shall be made by qualified individuals who are sufficiently independent of those who authorize the expenditure of Federal funds. The audit report shall state that the audit was performed in accordance with the generally accepted governmental audit standards for financial and compliance audits of the U. S. General Accounting Office Standards for Audit of Governmental Oroanizations. Programs. Activities. and Functions, and the provisions of OMB A-110. When applicable, the Agency shall also comply with the audit requirements of revised OMB Circular A-133 dated June 30, 1997. The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the County, Federal or State officials so authorized by law during the performance of this contract and during the period of retention specified in this Part III. RECORDS; As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain the following records: Financial Management - Such records shall identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of Appendix G to the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. Citizen Participation - Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. Relocation - Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. Property Acquisition - Agency files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) setdement cost reporting statement, and (g) notice to surrender possession of premises. E. Equal Opportunity - The Agency shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or -15- benefitted from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equal opportunity employment, and its good-faith efforts to identify, train, and/or hire lower- income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. Labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 CFR 570.603. G. Determinations of Condition of Slum and Bligh'( The agency will submit: (1) an attorney's opinion that an area designated as slum or blighted for the purpose of qualifying a CDBG activity meets the State or local definition of same; (2) the boundary of the area so designated; (3) a list of the conditions the CDBG-funded activity is intended to address. In the event that a single property is designated as blighted, the community must submit a certified building inspector's report on the conditions leading to that determination. The agency will maintain copies of financial statements that indicate the historical and projected income of a company approved for CDBG assistance. Those records will include three years of profit and loss statements, balance statements and projected income statements. The agency will also keep records indicating the amount and terms of assistance provided together with an explanation of how the assistance provided meets the "necessary and appropriate" requirements communicated in the June 2, 1987 Stokvis memorandum. I. Such other records as may be required by the County and/or HUD. RETENTION OF RECORDS Required records shall be retained for a period of three (3) years after termination of this Agreement, except as follows: (1) Records that are the subject of audit findings shall be retained for three (3) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for three (3) years after its final disposition. Nonexpendable property is defined in Appendix N to U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. The Agency shall submit such reports as required by the County on a monthly and annual basis and also prior to project execution. EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 1999 to Citv of Columbia Heiohts for: Projects Listed Below A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: Budoets: #928 Columbia Heights Public Service Pool $5,100 Funding to public service agencies that deliver services to primariry row income persons and families including but not limited to: Hot. Meals for Shutins ($3,100); (2) Children's Home Crisis Nursery ($1,000), (3) Handyworks Program ($1,000). *ADDITIONAL FUNDING OF $28,150 UNDER MULTI-CITY CONTRACT for: Alexandra House ($3,500), ACCAP Senior Outreach ($14,539), ARC of Anoka County ($2,000), CEAP ($1,611), Fathers Resource Center ($1,500), SACA ($5,000). #929 Columbia Heights Livable Demonstration Account Project (LCDA) $104,000 Acquisition of land for project that consists of the construction of approximately 22 Iow income tax credit rental units and 50 senior units. This area will be redeveloped into a transition block between existing commercial along Central Avenue and single family residential development surrounding the subject property on the west and north. #930 Columbia Heights Commercial Revitalization $84,417 This activity involves the acquisition and clearance of blighted and deteriorated commercial and industrial properties. The properties that are acquired and cleared must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. The acquisitions will also clear spot blight problemsin the major commercial corridors. Properties to be considered will be either vacant or have willing seller. Acquisitions would comply with the applicable relocation policies. Properties will be identified by Community Development (CD) Department staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. City of Columbia Heights Exhibit A Project Description and Budget Page 2. The acquisition and clearance of blighted commercial and industrial properties will be on a scattered site basis and will be available City wide. Properties which are acquired and cleared must be located in commercial and industrial zoning districts and will consist of commercial structures and non-conforming single family homes in commercial zoned districts. Please see attached map for commercial and industrial zone areas. The benefits of the program will be eliminating blight and making property available for commercial redevelopment. Total $193.517 Project Details: A detailed description of the goods and/or services to be provided by the above-named organization is contained in the Preliminary Project Requests, which are attached hereto as Exhibit B, and incorporated herein by reference. Note: Above total does not include allocations to Public Services that are under Multi-City Contracts (shown above) or $1,000.00 to County Administration. Liaison per Section 4A: Kenneth R. Anderson Authorized to sign vouchers & reports per Section 4A: Printed Name Signature Project to be completed by December 31, 2000: Per Anoka County Board Resolution //85-23 CDBG-69 City of Columbia Heights, MN 1999 CDBG Application Exhibit B Section D SECTION D I II CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1999 APPLICATION PROJECT NAME: Public Service PROJECT ACTIVITIES: The following projects will be carried out under this activity: Senior Outreach Prooram for Columbia Heioht~ Anoka County Community Action Prooram. In(;. (A¢CAP) 1201 - 89th Avenue NE, Suite 345 - Blaine, MN 55434 ACCAP will use CDBG funds to operate a Senior Outreach Program. The funds will be used to pay the salary, benefits, travel and related costs of a part-time outreach worker. This individual will work 25 hours per week for 40 weeks and provide assistance to isolated Columbia Heights seniors and disabled adults who are in need of medical, financial, nutritional, housing or advocacy services. It is anticipated that 350 persons will be served by this program. Funding for Fiscal Year 1999 ....................................... $14,539 See Exhibit D-1 for additional information. ARC 0f Anoka County 1201 89th Avenue NE, Suite 305 - Blaine, MN 55434 ARC of Anoka County will use CDBG funds to provide support and advocacy services to individuals with developmental disabilities and their families living in the City of Columbia Heights. This support includes information and referral services, one-to-one advocacy, problem solving with adults with disabilities, and the Toy and Adaptive Equipment Lending Library. Funding for Fiscal Year 1999 ....................................... $ 2,000 See Exhibit D-2 for additional information. Alexandra House P.O. Box424- Circle Pines, MN 55014-0424 Page 7 City of Columbia Heights, MN Section D 1999 CDBG Application Alexandra House will use CDBG funds to operate its 24 hour emergency shelter for battered women and their children/youth. The funds will be used to help offset part of the cost of providing emergency shelter (room and board) to Columbia Heights women and their children. Funding for Fiscal Year 1999 ....................................... $ 3,500 See Exhibit D-3 for additional information. Children's Home Crisis Nursery 500 Osborne Road, Suite 115 - Fridley, MN 55432 Children's Home Crisis Nursery will use CDBG funds to keep children of families experiencing major stress and crisis safe and nurtured, in other words, to prevent the occurrence of child abuse and neglect. Service is available to all families in Anoka County with children ages 13 and younger. There is no fee for parents who use the service. They are offered the choice of either 72 hours of overnight care or up to ten days of day care. Funding for Fiscal Year 1999 ....................................... $1,000 See Exhibit D-4 for additional information. F{~ther~' Resource Center 1201 89"' Avenue NE, Suite 305 - Blaine, MN 55434 Fathers' Resource Center will use CDBG funds to support a Site Manager, parenting classes, fathers' support groups, anger management classes, and family law clinics. This would be a new service in Columbia Heights and would serve approximately 1,200 families in Anoka County. It is estimated that approximately 6-7% will be from Columbia Heights. The mission of the Fathers' Resource Center is to foster environments that empower men to develop the inner resources to be the kind of fathers their children and families need by providing resources that effectively educate, advocate and support fatherhood. Funding for Fiscal Year 1999 ....................................... $1,500 See Exhibit D-5 for additional information. Cqmm~nitv Emeraencv Assistance Program CEAP 7231 Brooklyn Boulevard - Brooklyn Center, MN 55434 CEAP will use CDBG funds to serve Columbia Heights residents and Page 8 City of Columbia Heights, MN 1999 CDBG Application Section D families in need. Services include food, clothing and financial assistance. This program provides services, and works cooperatively with other organizations before a crisis becomes critical. Funding for Fiscal Year 1999 ...................................... $1,611 See Exhibit D-6 for additional information. Hot Meals for Shut-Ins 550 Osborne Road NE - Fridley, MN 55432 Hot ~ea_ls for Shut-Ins aJk/a Meals on Wheels will use CDBG funds to provide nutritious meals to home-bound seniors and disabled adults in Columbia Heights. The funds will be used to pay for the cost of meals purchased from Unity Hospital. Funding for Fiscal Year 1999 ........................................ $ 3,100 See Exhibit D-7 for additional information. SOuthern Anoka Community Assistance. Inc. (SACA) 627 - 38th Avenue NE - Columbia Heights, MN 55421 SACA will use CDBG funds for its existing food shelf which serves the southern Anoka County area. The funds will be used to purchase food stuffs. Funding for Fiscal Year 1999 ........................................ $ 5,000 See Exhibit D-8 for additional information. H n rk Pr r m 6085 7"~ Street NE - Fridley, MN 55432 The Fridley/Columbia Heights Handyworks Program will use CDBG funds to provide household chore and maintenance services to disabled persons of all ages and those age 60 and over who live in the Fridley/Columbia Heights/Hilltop area. The goal of the program is to help disabled persons and the older adults continue to live safely and independently in their own homes. In 1998 the Handyworks Program served 357 clients with 142 (40%) from Columbia Heights. There was a total of 2,400 hours of service with 973 hours (41%) serving the City. Funding for Fiscal Year 1999 ........................................ $1,000 See Exhibit D-9 for additional information. Page 9 Exhibit B City of Columbia Heights, MN 1999 CDBG Application Section SECTION E II III IV V CITY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1999 APPLICATION PROJECT NAME: Livable Communities Demonstration Account (LCDA) Pr0iect PROJECT ACTIVITY: CDBG funds will be utilized for acquisition, relocation, demolition, and site restoration. This project will consist of the construction of approximately 9 owner-occupied townhouse units, 22 Iow income tax credit rental units, and 50 senior units. This area will be redeveloped into a transition block between existing commercial along Central Avenue and single family residential development surrounding the subject property on the west and north. The concept for this project was proposed during a visit by the Minnesota Design Team during the first weekend of May, 1998. PROJECT DURATION: It is anticipated that the requested CDBG funding will be utilized for acquisition, relocation, demolition, and site restoration by the end of the 1999 CDBG grant cycle. The physical development of the project is expected to be phased over the next couple years. PREVIOUS FUNDING: This will be the first year that the CDBG funds have been requested for this project. As stated above, it is anticipated that CDBG funding will be utilized by the end of the 1999 CDBG grant cycle. COMMUNITY PROBLEMS ADDRESSED: The project will increase residential density near downtown Columbia Heights and will provide a transition block between iow density single family ~esidential land use and the existing commercial development along Central Avenue. The mix of housing will provide needed housing opportunities as identified in the "City of Columbia Heights Life Cycle Housing Study for the Year 2010" which was completed during May, 1998 (attached). According to this Study, about 99 ownership townhouses and about 421 rental units should be added to the existing housing stock in Columbia Heights. Because the greatest need for additional housing units in Columbia Heights is for rental units, development of new rental housing is the use most highly recommended for vacant or redevelopment sites in the City. Particularly needed are rental units for older people, as well as for young people just starting out and young families with children. By adding the proposed combination of Page10 City of Columbia Heights, MN Section E 1999 CDBG Application owner-occupied, rental, and senior housing, the project will provide needed affordable housing opportunities in the City. By providing affordable housing opportunities, the activity will meet CDBG National Objectives by benefitting Iow and moderate income persons. VI FUNDING SUMMARY: Total projected funding for the 1999 CDBG grant cycle ...................... $104,000 The funds will be expended as follows: a. Project Expenses ...................................................................... $83,200 (Acquisition, Relocation, Demolition and Site Preparation) b. City Administration of the Program ........................................... $20,800 (Time spent by City staff identifying properties to be acquired, negotiating purchase, coordinating demolition, clearance, and site preparation and marketing properties for redevelopment.) VII COST DETAIL: See above. VIII PROJECT AREA: The project area consists generally of the property located at 825 41" Avenue NE. Other properties that may be subject to acquisition, relocation, demolition, and site restoration include 4156 Central Avenue, 4150 Central Avenue, and 4157 Jackson Street. Please see the attached map and draft site plan. IX LARGER EFFORT: This activity is part of a larger effort to apply both grant funds and City financing to increase affordable housing opportunities and density near downtown Columbia Heights. X CONTACT PERSON: This activity will be carried out by Real Estate Equities Development Company (see attached Memorandum of Understanding) and the Community Development Department of the City of Columbia Heights. Questions regarding the program should be directed to Joseph Hollman at (612) 782-2856. Xl REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: · Kenneth R. Anderson - Community Development Director · Walter R. Fehst - City Manager Page11 Exhibit B City of Columbia Heights, MN 1999 CDBG Application Section C II SECTION C crrY OF COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1999 APPLICATION PROJECT NAME: Commercial Revitalization Program, Acquisition and Clearance of D¢;eriorated Commercial Properties PROJECT ACTIVITY: This activity involves the acquisition and clearance of blighted and deteriorated properties in commercial and industrial zoning districts. Properties that are planned for future commercial or industrial development or are located within a focus redevelopment area as designated in the City Comprehensive Plan will also be considered. One objective of this program will be to acquire and clear properties that are uninhabitable'due to building conditions which are detrimental to the health, safety and welfare of the occupants. Another objective will be to clear spot blight problems in the areas designated for continued or future commercial and/or industrial growth. Properties to be considered will be either vacant or have a willing seller, and all acquisitions would comply with the applicable relocation policies. Geographically, the subject area for use of 1999 Commercial Revitalization funds will contain the properties zoned or planned for commercial or industrial development or redevelopment, generally south of 43~ Avenue NE and between Central Avenue and University Avenue. Please refer to the attached map to see the project area. Specific properties will be identified by Community Development Department staff. An evaluation will be made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. Properties which are acquired and cleared must be located in commercial and industrial zoning districts and will consist of commercial and industrial structures and non-conforming residential units in commercial and industrial zoned districts or areas planned for future commercial/industrial development or for future redevelopment. The benefits of the program will be eliminating blight and making property available for commercial redevelopment. This activity will be carried out by the Community Development Department under the program known as the "Commercial Revitalization Program." Page 4 City of Colurnbia Heights, MN 1999 CDBG Application Section C III PROJECT DURATION: This activity is part of a continuing effort by the City to acquire substandard and deteriorated properties which are considered blighting influences to the existing or planned commercial and industrial areas in the City. IV PREVIOUS FUNDING: The 1997 and 1998 applicationsincluded CDBG funds to be usedforthistype of Commercial Revitalization Program. 1997 $128,036 1998 $124,473 V COMMUNITY PROBLEMS ADDRESSED: This activity will help the City address the problem of vacant, substandard commercial/industrial structures or residential structures in commercial/industrial zoning districts and areas planned for future commercial development or redevelopment which represent not only a blighting influence on surrounding properties, but also a hazard to the general public. The existence of blighted properties may retard the marketability of a commercial area and can often limit plans for expansion of an adjoining business. The activity is considered eligible under CDBG regulations "Special Economic Development' and meets CDBG National Objectives found in s570.203 (a) and (b) 'Activities to address blight on a spot basis." VI FUNDING SUMMARY: Total projected funding for the 1999 CDBG grant cycle ...................... $34,417 The funds will be expended as follows: a. Project Expenses ...................................................................... $27,534 (Acquisition, Demolition and Clearance) b. City Administration of the Program ........................................... $6,883 (Time spent by City staff identifying properties to be acquired, negotiating purchase, coordinating demolition and clearance and marketing properties for redevelopment.) VII COST DETAIL: See above. VIII PROJECT AREA: Geographically, the subject area for use of 1999 Commercial Revitalization funds will contain the properties zoned or planned for commercial or industrial development or redevelopment, generally south of 43r~ Avenue NE and between Central Avenue and University Avenue. Applicable zoning districts include the Central Business District (CBD), Retail Business District (RB), Limited Business District (LB), General Business District (GB), and Industrial Districts (I) and (I-2). Please refer to the attached map to see the project area. Page 5 City of Columbia Heights, MN Section C 1999 CDBG Application IX X Xl LARGER EFFORT: This activity is part of a larger effort to apply both grant funds and City financing to eliminate blighted structures in commercial/industrial districts and single family structures in commercial/industrial districts. CONTACT PERSON: This activity will be carried out by the Community Development Department of the City of Columbia Heights. Questions regarding the program should be directed to Joseph Hollman at (612) 782-2856. REIMBURSEMENT AUTHORIZATION: The following persons are authorized to sign payment vouchers: · Kenneth R. Anderson - Community Development Director · Walter R. Fehst - City Manager Page 6 Exhibit C Urban Anoka County CDBG 1999 Final Statement of Community Development Objectives and Projected Use of Funds Pursuant to Community Development Block Grant regulations, Anoka County has made available to the public the following statement of final use of 1998 Anoka County CDBG funds. Citizens, non-profit groups, and other interested persons are invited to comment upon this statement and upon Anoka County's performance of the CDBG program by contacting Anoka County Community Development, Government Center, 2100-3rd Avenue, Anoka, MN 55303, telephone number 323-5709, Attention: Jennifer Bergman. SPECIFIC OBJECTIVES FOR 1999 ANOKA COUNTY CDBG PROGRAM The following objectives have been established for assisting communities and citizen groups in the formulation of specific program activities. Support decent, safe housing for residents in Anoka County through: (1) rehabilitation of existing structures; (2) eligible assistance for construction of new lower income housing; (3) acquisition of housing suitable to meet lower income needs. Assist program efforts to redevelop blighted areas through: acquisition and clearance, upgrading public facilities and utilities, encouraging new development, seeking local financial commitment to the effort. Develop and upgrade public facilities and utilities which serve primarily lower income persons or which are an integral part of redevelopment efforts in blighted areas. Support economic development in Anoka County to provide new jobs, primarily for lower income persons. 5. Promote the removal of architectural barriers. 6. Provide funding for public service activities which serve primarily lower income persons. 7. Planning and administration to support the above. The above objectives were developed in cooperation with the communities in Anoka County and are based on need as illustrated by statistics drawn from the 1990 census data and comments from community residents. Overall, they are a continuation of past CDBG programs, with many communities sustaining efforts begun in those years. 4/22/99 1998 Final Statement of Community Development Objectives and Projected Use of Funds CITY/ AVAILABLE FUNDING AREA NUMBER PROJECT BUDGET ANDOVER $53,372.00 II N/A Andover Public Services Pool Awards of CDBG funds to public service agencies that deliver services to primarily Iow income persons and households including but not limited to the following agencies. *ALL FUNDING OF $8,000 UNDER MULTI-CITY CONTRACTS for: ACCAP*Senior Outreach(S2,052), CEAP($1,226), Alexandra House(S545), Family Life Mental Health(S817), North Anoka Meals on Wheels ($1,173), North Suburban Counseling(S817), Northwest Suburban Kinship(S545), RISE, Inc.($825) 570.201 (e) GOAL 8 921 Andover Redevelopment Plan Preliminary master plan for identified redevelopment area on Crosstown and 138th Ave. 570.205(a) · $10,000 7 922 Andover Neighborhood Park Accessibility Continued from 1998. Funds will be used towards making existing parks handicapped accessible (sidewalks, ramps, etc.) 570.201 (c) [0419-6011-64608-41822] $26,872 923 Andover Community Center Plan Execution of preliminary study to determine facilities needs and placement of the Andover Community Center. 570.205(a) $7,500 7 -1- ANOKA $161,912 924 963 966 969 N/A Anoka Public Services Pool Awards of CDBG funds to public service agencies that deliver services to iow income persons or households including but not limited to: (1)ANOKA SENIOR VAN TRANSPORTATION (DISTRICT #11) for elderly persons located at 2727 North Ferry Street in Anoka, MN($5,700). *ADDITIONAL FUNDING OF $19,800 UNDER MULTI- CITY CONTRACT for: ACCAP- Senior Outreach Worker(S8,200), Alexandra House ($2,200), CEAP($2,000), Family Life Mental Health Center(S2,200), Fathers Resource Center(S1,000), North Suburban Counseling Center(S2,000), Northwest Suburban Kinship(S2,200) 570.201 (e) [0419-6012-64751-41824] Anoka Community Development intern Funds used to employ services of intern to assist the Community Development Director and Planning Director with various special projects. 570.205(a)(2),(3) [0419-6012-64410-41863] Anoka Housinq Specialist Funds used to employ services of a part time coordinator to assist in the implementation of the housing programs of the Anoka Housing and Redevelopment Authority. 570.205(a)(4) [0419-6012-64410-41866] Anoka Senior Center Facility Renovation of senior center at 1502 6th Ave. to upgrade and provide accessibility to facility. 570.201 (c) [0419-6012-64608-41869] Anoka Housing Rehabilitation Home improvements for Iow-income single family homeowners in the City of Anoka. 570.202 $5,700 $14,000 $19,000 $50,912 $51,500 6 7 7 -2- BLAINE $178,873 957 960 Blaine Public Services Pool Awards of CDBG funds to public service agencies that deliver services to Iow income persons or households including but not limited to: (1) Children's Home Crisis Nursery *ADDITIONAL FUNDING OF $20,500 UNDER MULTI-CITY CONTRACT for: ARC of Anoka County ($3,500), ACCAP Senior Outreach(S3,500), Family Life Mental Health(S5,000), Northwest Suburban Kinship(S3,500), North Suburban Counseling Center ($5,000). 570.201 (e) Blaine ACCAP Creatinq Community Cooperative planning organization to connect citizens, business leaders, churches and policy makers to create better communities by planning services to meet needs. 570.205(a) [0419-6014-64410-41860] 3,000 $2,500 7 961 964 Blaine 1-35W Corridor Coalition-Planninq A cooperative project with other communities to develop and plan for tand use along 1-35W. 570.205(a)(3) [0419-50t 4-64410-41861 ] Blaine Rehabilitation/Relocation Funding to rehabilitate the four-plex building at 1120 89th Avenue NE, Lane for use as transitional housing for families. Services will be provided by Lutheran Social Services. The building will house LSS clients and will provide stays of up to six months. 570.202 $17,775 $67,593 7 1,3 965 Blaine Rehabilitation/Relocation (con't) Funding to rehabilitate the four-plex building at 1161 89th Avenue NE, Lane for use as transitional housing for families. Serviceswill be provided by RISE, Inc.. Families may stay for up to two years. 570,202 $64,505 1,3 -3- COLUMBIA HEIGHTS $222,667 928 Columbia Heiqhts Public Service Pool Funding to public service agencies that deliver services to primarily Iow income persons and families including but not limited to: (1)HOT MEALS FOR SHUT-INS(S3,100), (2)CHILDREN'S HOME CRISIS NURSERY(S1,000) (3)HANDYWORKS PROGRAM(S1,000) *ADDITIONAL FUNDING OF $28,150 UNDER MULTI- CITY CONTRACTS for: Alexandra House ($3,500), ACCAP-Senior Outreach($14,539),ARC of Anoka County ($2,000), CEAP($1,611 ), Fathers Resource Center(S1,500), SACA($5,000). 570.201 (e) [0419-6018-64833-41828] $5,100 929 Columbia Heiqhts Livable Demonstration Account Proiect (LCDA) Acquisition of land for project that consists of the construction of approximately 22 Iow income tax credit rental units and 50 senior units, This area will be redeveloped into a transition block between existing commercial along Central Ave. and single family residential development surrounding the subject property on the west and north. 570.201 (a) $104,000 93O Columbia Heiohts Commercial Revitalization Acquisition, clearance, and resale of commercial properties with blighted structures. This is a City-wide activity, removing spot blight. Actual sites to be determined as they become available. 570.201 (a),(b),(d) [0419-601 e-64601-41830] $34,417 2 -4- Columbia Heights (cch't) 931 Columbia Heiqhts IS0#13 Family Center Proiect Funds to be utilized for Family Center with programs such as: Early Childhood Family Education; Preschool; Adventure Club; Early Childhood Special Education; Way to Grow; T.Y.K.E; Head Start; Learning Readiness; Early Childhood Screening; Child and Teen Check-ups; Family Literacy Program; and Sibling Care. 570.201 (c) $50,000 COLUMBUS TOWNSHIP $16,553 Ill 959 958 Columbus Senior CoordinatodPubtic Services Funding to public service agencies that provide services to primarily Iow income persons and households including but not limited to: SENIOR COORDINATOR position provides assistance and coordinates activities to senior residents and Meals on Wheels. *ADDITIONAL FUNDING OF $2,590 UNDER MULTI-CITY CONTRACT for: ACCAP-Senior Outreach. 570.201 (e) [0419-6019-64713-41859] Columbus Senior Center Funding used for glass replacement for Columbus Senior Center. 570.201 (c) $11,500 $1,463 3 -5- COON RAPIDS $275,400 935 932 Coon Rapids Public Services Funding to public service agencies that will deliver services to primarily Iow income persons or households. This includes but is not limited to: (1) MEALS ON WHEELS located at 11800 N.W. Xeon Blvd. in Coon Rapids(S2,800), (2) COON RAPIDS SENIOR COMPANION(S4,000), (3) ANOKA COUNTY BROTHERHOOD FOOD SHELF(S2,000), (4) CRISIS NURSERY for prevention of child abuse located at 500 Osborne Road, #115 in Fridley, MN 55432($10,000). *ADDITIONAL FUNDING OF $54,235 UNDER MULTI- CITY CONTRACTS for: ACCAP-Senior Outreach(S12,250) Alexandra House(S5,000), ARC of Anoka County(S4,500), CEAP($7,500), Family Life Mental Helath($1,945), Father Resource Center(S3,240), Northwest Suburban Kinship(S4,800), RISE Inc.($15,000) 570.201 (e) (1) [0419-6020-64833-41835] (2) [0419-6020-64712-41835] Coon Rapids Parks ADA and other improvements including: new play structures with accessibility in existing parks located in Iow income neighborhoods as follows: Sand Creek ($30,000) Delta ($25,000) Vineyard ($20,000) Mason ($20,000) Trackslide ($20,000) School Dev. & Playgrounds ($20,000) 570.201 (c) [0419-6020-64111-41834] $18,800 $135,000 3,5 N/A Coon Rapids Housinq Rehabilitation Home improvements for Iow income single family homeowners in City of Coon Rapids. Multi-Cit Contracts with ACCAP. 570.202 $66,365 -6- EAST BETHEL $42,605 N/A East Bethel Public Services Funding to Public Service agencies that provide services to primarily Iow income persons and households including but not limited to the following: *ALL FUNDING OF $8,624 UNDER MULTI-CITY CON-TRACTS for: ACCAP Senior Outreach Program(S4,317) and North Anoka Meals on Wheels(S4,307) 570.201 (e) 942 East Bethel Senior Center Facility Construction of new senior center to provide services and recreation activities to East Bethel senior residents. 570.201 (c) $24,981 2,3 943 East Bethel Neighborhood Revitalization and Development Ongoing activities which will upgrade and develop blighted neighborhoods and/or provide housing for Iow income persons. The City has been using CDBG in the Coon Lake Beach Neighborhood since 1981, acquiring and clearing blighted and hazardous vacant structures. Lots are then sold to the highest bidder. The neighborhood is located on the southeast side of Coon Lake Beach. Also, development of lower cost housing, construction, or acquisition of public utilities within Minard Lake Estates. The City has also been using CDBG funds to improve the commercial area east of Highway 65 between 205th and 221 st Avenues. We anticipate the availability of program income available for this project as acquired properties are resold. 570.201(a),(b),(d) $8,000 1,2 -7- FRIDLEY I 939 $8,000 6 $145,005 94O Fridley Public Services Pool Funding to public service agencies that provide services to primarily Iow income persons or households including but not limited to those shown: (1) FRIDLEY SENIOR COMPANION(S4,000), (2) FRIDLEY RECREATION/NATURAL RESOURCES(S4,000). *FUNDING OF $14,000 UNDER MULTI-CITY CONTRACTS for: ACCAP Sr. Outreach(S8,500), Alexandra House(S3,000), and Southern Anoka Community Assistance(S2,500). 570.201 (e) (1) [0419-6022-64714-41839] (2) [0419-6022-64745-41839] Fridley Tarqeted Code Enforcement Intern Funds used to employ a part-time student intern to assist with systematic code enforcement. 570.202(c) $10,000 7 HAM LAKE $39,75O II 954 N/A Fridley Housinq Rehabilitation Rehabilitation of owner-occupied housing available to Iow income owners throughout the City of Fridley. City contract with CEE. 570.202 [0419-6022-64201-41854] Ham Lake Public Services Funding to Public Service agencies that provide services to primarily Iow income persons and households including but not limited to the following: *ALL FUNDING OF $5,805 UNDER MULTI-CITY CONTRACTS for: Alexandra House(S645), ARC of Anoka County(S645), CEAP($645), Family Life Mental Health(S645), Fathers Resource Center(S645), North Anoka Meals on Wheels(S645), Northwest Suburban Kinship(S645), RISE Inc.($645), ACCAP- Senior Outreach(S645) 570.201 (e) $112,005 6 -8- Ham Lake (con't) 956 Ham Lake Economic Development Loans Revolving loan to provide assistance to small businesses to create jobs for Iow income. 570.203(b) [0419-6023-64301-41856] $32,945 4 HILLTOP $25,204 IV 941 Hilltop Housinq Revitalization Proqram Improve mobile home stock in Hilltop by replacing existing, substandard mobile homes with new homes, Program is 100% voluntary, to offer housing options and need-based assistance to Hilltop residents. 570.201 (d), (n) $24,204 1,2 LEXINGTON $60,852 IV N/A Lexinqton Public Services Funding to Public Service agencies that provide services to primarily Iow income persons and households including but not limited to the following: *ALL FUNDING OF $4,228 UNDER MULTI-CITY CONTRACTS for: ACCAP-Senior Outreach ($2,228), Alexandra House(S1,000), North Anoka Meals on Wheels(S1,000) 570,201 (e) 6 921 Lexinqton Memorial Park Improvement Proiect Funding for Lexington Memorial Park to remove and replace facilities with fully functional activity areas and purchase items such as community recreation shelter and hockey rink to obtain year round use of the park. In addition some grading, landscaping work will be completed. 570.201 (c) [0419-6025-64608-41721 ] $55,624 3,5 -9- LINO LAKES II 944 $14,800 6 $36,063 946 Lino Lakes Public Services Funding for public services to primarily Iow income persons or households including but not limited to: (1) FOREST LAKE YOUTH SERViCE(S4,500), and (2) LINO LAKES SENIOR COORDINATOR($10,300). *ADDITIONAL FUNDING OF $8,263 UNDER MULTI-CITY CONTRACTS for: ACCAP-Senior Outreach(S1,000)Alexandra House(S4,000), CEAP($1,000), North Anoka- Meals on Wheels(S2,263). 570.201(e) (1) [0419-6026-64742-41844] (2) [0419-6026-64713-41844] Lino Lakes Septic System Plan Funding provided to promote health and safety by regulating individual sewage treatment systems. Staff will research and prepare an ordinance governing on site septic systems including inspection and upgrading policies, to be consistent with state law and the County ordinance. 570.205(a)(4) $4,000 947 Uno Lakes Housing Maintenance Plan Funding provided to maintain housing stock of the community. Ongoing housing maintenance will help sustain property values of individual homes, neighborhoods and overall community. Staff will conduct research and design a program including a new ordinance and inspection program. 570.205(a)(4)(v) $4,000 949 Lino Lakes Preservation Development Plan Funding provided for endeavor that involves changing the way development occurs in the entire city of Lino Lakes, Includes designing a new project review process, new ordinances and numerous informational planning meetings. 570.205(a)(3)(iv) $4,000 7 -10- RAMSEY III 989 $500 6 $6,0OO Ramsey Public Services Funding for public services to primarily Iow income persons or households including but not limited to: (1) ACBC Food Shelf & Clothing(S500) *ADDITIONAL FUNDING OF $4,500 UNDER MULTI-CITY CONTRACTS for: Alexandra House(S1,500), CEAP($500), Central Center for Family Resources(S500) Family Life Mental Health(S500), Fathers Resource Center(S500), North Anoka Meals on Wheels(S500), RISE, Inc.(S500), 570.201 (e) SPRING LAKE PARK $25,O75 II N/A Sprinq Lake Park Public Services Funding to public service agencies that provide services to primarily Iow income persons and households including but not limited to those shown below and *ALL FUNDING OF $24,075 UNDER MULTI- CITY CONTRACTS for: ACCAP Senior Outreach(S2,500), Alexandra House(S1,000), ARC of Anoka County(S2,500), CEAP($1,000), Central Center for Family Resources(S4,500), Fathers Resource Center(S1,000), Northwest Suburban Kinship(S1,000), RISE, Inc.($8,075), SACA($2,500) 570.201 (e) 6 ST. FRANCIS $54,914 N/A St. Francis Public Services Funding to public service agencies that provide services to primarily Iow income persons and households including but not limited to those shown below and *ALL FUNDING OF $8,414 UNDER MULTI-CITY CONTRACTS for: ACCAP-Senior Outreach(S1,000), Alexandra House(S3,114), North Anoka Meals on Wheels(S4,300) 570.201 (e) -11 - 991 St. Francis Bridqe Street Infrastructure Improvements (Storm Sewer & Sidewalks) Funding provided for completion of concrete curb and gutter along with the completion of sidewalks on the North and South sides of Bridge Street between Ambassador Blvd. and Butterfield Drive. 570.201 (c) $18,500 3 992 St. Francis 6th Addition Park Improvements Funding provided for development of 1 acre park within the Durigan-Locher 6th Addition subdivison (outlot A). Project will consist of installing handicapped accessible playground equipment and related site improvements. 570.201 (c) $18,000 3,5 993 St. Francis Rum River Trail Connection Funding provided to extend trail from Detlwood River Estates subdivision to CSAH #24(Bridge Street). Connection will create a trail connection between the Dellwood River Estates park along the Rum River and the Rum River North Regional Park. 570.201 (c) $9,000 3 MULTI-CITY 948 949 Atexandra House Shelter for battered women and their children providing temporary shelter and services located at 10065 3rd Street N.E., Blaine, MN 55449. 570.201 (e) [0419-6033-64771-41848] Andover 545 Anoka 2,200 Columbia Heights 3,500 Coon Rapids 5,000 Fridley 3,000 Ham Lake 645 Lexington 1,000 Lino Lakes 4,000 Ramsey 1,500 Spring Lake Park 1,000 St. Francis 3,114 ARC of Anoka County $25,504 $13,145 6 -12- Recreation services for teens and young adults and toy lending library for children, serving persons with developmental disabilities located at 1201 - 89th Avenue N.E., Blaine, MN 55434. 570.201 (e) [0419-6033-64724-41849] Blaine 3,500 Columbia Heights 2,000 Coon Rapids 4,500 Ham Lake 645 Spring Lake Park 2,500 971 ACCAP Senior Outreach ACCAP operates an outreach program to provide homebound senior citizens with access to necessary services and information - county-wide, at ACCAP, Human Service Center, 1201 - 89th Avenue N.E., Blaine, MN 55434. 570.201 (e) [0419-6033-64711-41871 ] Andover 2,052 Anoka 8,200 Blaine 3,500 Columbia Heights 14,539 Columbus 2,590 Coon Rapids 12,250 East Bethel 4,317 Fridley. 8,500 Ham Lake 645 Lexington 2,228 Lino Lakes 1,000 Spring Lake Park 2,500 St. Francis 1,000 $63,321 6 -13- 972 $5,000 6 Central Center for Family Resources Family and individual counseling, children's and adolescent peer support, and family education. The Bridgeview Club of the Center provides recreation for persons with mental illness. County-wide. Located at 1485 - 81st Avenue N.E., Spring Lake Park, MN 55432. 570.201 (e) [0419-6033-64838-41872] Spring Lake Park 4,500 Ramsey 500 973' 974 Community Emergency Assistance Proqram (CEAP) Emergency services including food, clothing, rent and mortgage assistance - county-wide. Located at Human Service Center, 1201 - 89th Avenue N.E., Blaine 55434. 570.201 (e) [0419-6033-64831-41873] Andover 1,228 Anoka 2,000 Columbia Heights 1,611 Coon Rapids 7,500 Ham Lake 645 Lino Lakes 1,000 Ramsey 500 Spring Lake Park 1,000 Southern Anoka County Community Assistance fSACA) Provides food, clothing, furniture and various emergency "welfare" services in southern Anoka County. Located at 627 - 38th N.E., Columbia Heights, MN 55421. 570.201(e) [0419-6033-64835-41874] Columbia Heights 5,000 Fridley 2,500 Spring Lake Park 2,500 $15,482 $10,000 -14- 975 $12,690 6 976 977 Northwest Suburban Kinship Adult companion services for youth - county- wide. Located at 11155 Robinson Drive, Coon Rapids, MN 55433. 570.201(e) [0419-6033-64741-41875] Andover 545 Anoka 2,200 Blaine 3,500 Coon Rapids 4,800 Ham Lake 645 Spring Lake Park 1,000 Family Life Mental Health Comprehensive mental health services for individuals and families - county-wide. Located at 1428 Fifth Avenue South, Anoka, MN 55303. 570.201 (e) [0419-6033-64834-41876] Andover 817 Anoka 2,200 Blaine 5,000 Coon Rapids 1,945 Ham Lake 645 Ramsey 500 North Suburban Counselinq Center Individual and family counseling services county-wide. Located at 425 Coon Rapids Boulevard, Coon Rapids, Mn 55433. 570.201 (e) [0419-6033-64836-41877] Andover 817 Anoka 2,000 Blaine 5,000 $11,107 $7,817 6 -15- 979 $14,188 6 COUNTY $498,755 95O 983 951 North Anoka Meals on Wheels Serves northern and eastern Anoka County, providing meals to homebound elderly and disabled persons. Located at 1562 Viking Boulevard, Cedar, MN 55011. 570.201(e) [0419-6033-64833-41879] Andover 1,173 East Bethel 4,307 Ham Lake 645 Lexington 1,000 Linc Lakes 2,263 Ramsey 500 St. Francis 4,300 RISE, Inc. Sheltered workshop for persons with disabilities. The CDBG will fund varied services including transportation, training, employment supervision, etc. Located at 8406 N.E. Sunset Drive, Spring Lake Park, MN 55432. 570.201 (e) [0419-6033-64725-41850] Andover 825 Coon Rapids 15,000 Ham Lake 645 Ramsey 500 Spring Lake Park 8,075 Fathers Resource Center Provide resources that educate, advocate and support fatherhood to Iow/moderate fathers and their families. Located at ACCAP, 5701 Shingle Creek Parkway Suite 500, Brooklyn Center, MN 55430. 570.201 (e) [0419-6033-64736-41983] Anoka 1,000 Columbia Heights 1,500 Coon Rapids 3,240 Ham Lake 645 Ramsey 500 Spring Lake Park 1,000 General Administration Overall management of the CDBG Program including planning, applications, financial, contract, compliance and reporting. 570.206 [0419-6032-64501-41851 ] $25,045 $7,885 $150,500 -16- 995 $34,O00 952 953 Anoka County HRA 570.206 Economic Development Planninq (ACEDP) Studies, analyses, data gathering, preparation of plans, and identification of actions to implement plans which will improve the economic development climate in Anoka County. 570.205(a)(3) [0419-6032-64410-41852] County-wide Housinq Rehabilitation Rehabilitation of housing owned and occupied by tow income households. The program is available county-wide with dedication of resoumes by target areas within the County. The County anticipates availability of approximately $20,000 in program income resulting from sales of rehabilitated properties. This additional funding will also be used for rehabilitation projects. 570,202 [0419-6032-64201-41853] $75,000 7 $239,255 1 TOTAL 1999 CDBG Grant $1,841,000 SOURCES: 1999 GRANT ESTIMATED 1999 PROGRAM INCOME (REVOLVING LOANS) Total: USES BY HUD CATEGORY: PUBLIC SERVICES (15% limit) PLANNING/ADMINISTRATION (20% limit) SERVING LOW/MOD (>70% required) SLUM/BLIGHT ACTIVITIES UNALLOCATED/CONTINGENCY NOTE: Each city has $1,000 taken from their total funding for County Administration. $1,841,000 $249,0O0 $2,090,000 $278,584 15.13% $367,275 19.95% $1,431,308 77.75% $42,417 2.30% -17- co~rrY BOARD ~O[JCY - COMML~IITY I~m/EL. OJ~MENT 8COCK C~ANT PROGRAM INCOME AMF_F~IN~ R~SOI. UTIOI~S 8i-107 ~ 82-S3 WHEREAS, Title I of the Housin~ and Community IDevelooment Act of l~)7/* os amended I~rovide~ for a program of C~nmunity IDe~elol~nent Black Grants~ nncl, WI-~R[A$, the Anokc C~.~ty ~cmrd of C~e'nmissianers has ~n de~ate~ as an "~n C~ty" by the Fe~l ~ntly is eligible to ~tici~te in the ~atJ~al C~m~i~ Oe~to~nt ~l~k Grant Pr~ram~ a~ WI'~REA$, tho Anakc C~ty $o~'d of Cammis.~nem ha~ directed the ~eDaratian afa i~lan unaer the Community Oevelol~'nent ~lock G~nt Program in concert with the municil~alitiel of Anc~a C~ty; WHEREAS, ~ a I~'tion of said pl~n~ municipalities ~ the s~mnlee of Comm~ity Develo~ent Bilk Cra~ f~ m~ utilize said f~ in v~i~$ or.ram forms to ~efit Iow ~d m~erate inc~e ~r~, to aid in the ~e~ntion or etimin~Jan of sI~s or blight or to meet ot~er comm~ity d~el~ent n~ h~ing a ~ticulm ur~n~ ~sa ef t~eat to ~aith ~ safet~ ~ WI~RB'A$, "program Shoo.ne" mear~ gra~s income earned by t~ s~ramee ~r~ the grant s~rted ~tivity ~h ~ ~ fr~ t~e lale ef real ar ~r~al ~r~rW, inter~t e~n~ ~ e~t~ oc~t~ reva~vi~ re~ilitati~ at--ts or lump sum r~aOilitatien ~fl, [~t fr~ $el~ fl~ ~le of c~ities, usage or rental fe~, I~ pr~e~ fr~ r~ilitatian er ~i¢ d~l~em Io~, end inter~t e~ned an revolving I~ ~d ~ds fr~ s~ial ~sms~ms i~ie~ recover the cast of camtm~i~ a ~1i¢ we~z er facility to the extent thru such was initially ~id with the C~m~ity Oe~l~nt BI~ Grant f~ ~ WI-~REA$,. in accordance with F'ede~cl regulctiom, Anc~a C~ty as the C~m~ity Oevelo~ent ~l~k Grant r~imient m~t receive all ~ram i~e. The Catty then m~ use said f~ for any eligible C~m~ity O~ei~ent ~l~k ~rant activity ~d the C~ty mint ex~d re~s g~rated by ~ram i~e ~efore furth~ ~aw~wn r~sts will ~e ~t~rize~ a~ WHI=REAS, payments of interest and principal due on ~ic de~lop~nt io~ to ~ri~te inst., whic~ ~e ma~ to a r~olvi~ I~ ac~t w~ic~ wa~ o~a~d ~ a C.O.~. grant to a Stat~c~tif;ed l~al de~l~nt ~r~ratian ~e nat co~ide~d ~y ~UO tO ~ "~r~ i~ome": NOW, THERF..F'OHE, 8~ IT RESOLVED that the Anoka County ~=ard of Cammis~im~em bom here~y eltabllsn as a matter of peticy that; ~) 2) All ircame fram ClDSG'-funded activities which meets the above definition of Drogr~m income, shall be i~rarnDtly forwardeCl to Anoka C~unty. Each L,D~ which has a CID~G revolving loan acc~t for economic development will retain I~ r~ymentl within the ~c~t for ~nti~d u~ for ~ic d~elo~em a~ thru t~e C~ty or t~e city will ex~e an ~r~enf wit~ the LOC which will i~l~m a) Prohibition of conflict of inter,,.Jt as provided in MUO Rogulotion 20,CFR Part $70.~1 I. ~) Compliance with Title VI of the Civil Rights Act of Re<~airement for the LC)(: to ~m,t (~arter:y regQrt$ to the Anoko Co~ty Community ~e~lop~nt ~ir~tor r~rdi~ the u~ ~d results of ex~nditure of fun~ fr~ the revolvi~ io~ ac~f for ~ 1o~ ~ An~a County remai~ ~ entitlement c~ty. ~oc~e 2 3) Anc~O County will establish cs of May I, 1~85, a re¥olving Iow at,ac;mt for del~jit of ail eca~a~nic deYelol~ment loan Dayments recei',~cl Bt' AnoVa County. BE IT F~TI-~F~ F~E$OI. VEID that, all ~rcx~ram ~ncome receivecl i~y AnoVa Cou*~ty from activities f'u~ed in total or Dart fr~'n o munlcil~ality's C~JB(~ ~)roject will increase that c~'nmunity'S J~udgat for eligil~ie CDB(~ activities ancl si~all therefore be available to the ~munity far future exi~e~diture I~rsuant to ti~e .Joint CooDeration Agreement in effect at the time of exl>enditure. District #1 - :"lace District #2 o Burmah District #3 o Lan~feld District ~, o Ko~i~ District ~3 * C~ko District ~ - M~r~ District ~? - ErSt State of Minnesota ) SS County of AnoVa ) I, Job. "Jay" McLindefN C~.~ty Administrator, Anc~a Co~mty, Min~ta, her~y certify t~t I have come. ed the for~i~ ~y of the re~luti~n of the C~ty ~ of said Catty with the original r~ord thereof on file in the A~iniJt~ti~n Office, Anoko Count, Mi~e~to, aS stote~ in the mitres of the ~edi~l of said ~ard at a meeting duly held on Agril 23, 1~SS, a~ th~ the s~e is a t~ o~ ~rr~t c~y of said original re~r~ ~d of the w~le t~eof~ ~d t~af said re~lution w~ duly ~d by said Bo~d at said meeting. Wltn~s my ~ a~d seal this 2]rd d~ of A~ril, 1~85. BOARD JFCOUNTY COMMISSIONERS Anc ICounty, Minnesofa ret~r~ry 21, 1785 _ RE$OLUTXON NO._. OFFERED BY COMMIS~IONI[:R Larqfeld TIMELY EXlC~I"~DITUF~ OF' C.D.B.G. FUNIDS W~"~R~A$, An~a CountT' is on ~ntitlement County and therefore receives ae,',.,~l Community ~evel~ment ~l~k Gran~ (C~G) all~allo~ ft~ the ~REAS. the A~a C~nty B~d of C~missi~ers makes thee C~ fun~ avail~le ~o m~icigaJities in A~O C~nty for eligible ~raj~s; ~ ~AS, An~a C~ty, a~ the gr~nte~ is re~o~ible for the ex~nditure of C~G f~ ~ ~AS, An~a C~nt~s gerfo~e is me--red in ~t ay ~¢h ti~ly gerfor~e; ~ ~AS, Anna C~Iy m~ be ~ject to ~ ~iscal sa~tio~ for failure to exaend COGG f~ within a rea~le ~ri~ o~ time: NOW, T~R~ORE, B~ IT RESOLVED that the An~a C~ty Bo~d Commissi~rs a~ts the f~lowi~ Pallw Regardi~ Sch~ule for ~iture Com~nity Oevel~ment 81~k Grant Fun~ ~y An~aC~nty S~grantees~ POLICY R~GAROI~ SC~O~ FOR ~NOIT~ OF COMM~ITY ~VEL~NT BLOCK CR~T Community Oevelogment Black Grant F'unds will be reserved for eligible budgeted sul~grantee activities far u~ ta 18 m~nll'tl after notice of avaJJ~:)illty of such funds far exl~enditure. If a community fails ta exl~end CO~G araject funds within that time limit, the Ancka County Board af Commissioners will withdraw the allocation far that aroject. In order that communities may have adequate notice of the imDenclJng withQ'owal, County C~G staff will ~tify t~ose c~nities groj~t fun~ within 12 ~nt~s after the start of t~e agolic~le C~G ~r~ram ye~ of t~ot c~ditio~ S~h ~tice will ~ie those c~munities to re-evai~1e groj~ts and to at.ram the fun~ if n~es~y. Those comm~nitleS which ~'e in violatlon of the 18 month rule'at the time of adol~tion Of this aoliay will I)a given six r'r~,nth$ from the date of the Count~, Beara Resolution referee~ing this gollcT', ta axl~nCl their COBG araject fundS. At the end of t~e six month !~erled, the fun~ will be sueject ta wl.thdrawai. The Anaka County ~d m~y ~n an individual case ~asis. elect to waive the 18 m~nlh rule if the ~ ~auld determine that the ~'ojeat delay is caused ~y forces outside t~e cantrd et' the community and that ~roject completion is legible within a rea~aOle amount of time. P'unds which revert to Anako C~ty shall be reallacated ot the discretion of the County Board to either other ~'ojacts suemitted ~y c~m~ities or to County-wi~e activitie~ Any community 0ased gruu~a or other r-,.~;rantee~ ~.f q~.mm, mities must be notified of this i~allcy wt~en they are considered lot CID~G rum. ne. NO Co~anty of Anna I, Joi'~ "Joy" Mcf. lndan, County Admlniztrato~', Anat4a C~t~ Min~t~ certif~ that I h~e co~ed the for~oi~ c~ o( the remlutien of ~e C~nty ~Qrd of said C~nty wlt~ Ihe original re¢o~ thereof ~n f~le in the A~inlstratien a meeti~ duly hold on Kebr~y 21,'1985, a~ that the s~e il a J~ of said original record and of the w~le t~reof, ~d lhat ~id re~lution ~as~d ~y said ~o~d at said mee~i~ Witness my ~d and ~al t~is 21st day of Ke~ruary, COUNTY 80ARD POLICY - COMML.~IITy I~VELO~/~NT BLOCK C,~ANT PROC,~AM I~0~ A~INC RESOLUTION · W~EREA$, Title I af the ho~sing and Ce~munity Develooment Act of ~?t4 ~s amended ~ravidLs for a ~r~r~ ef C~munity ~evelooment Bilk ~rant~ a~ WHEREAS, the Anna Co~ty Board of Commisli~rs h~ b~n desi~a~ed as an "Urban C~ty" by the F~eral H~ing a~ Ur~n 0~el~ment O~rtment and ¢ons~uent~ is eligible ~ D~Hci~ate in me Nati~al C~mmunlty Devel~nt BI~R Crant Pr~r~i ~ WHEREAS, the Anna C~ty B~d of C~mi/~o~ h~ dir~ted the ~re~ara~i~n of · ~1~ u~er the C~m~ity D~el~nt ~l~k ~rant Pr~ram in concert wlt~ the muni¢i~liHes ~ Anna C~t~ a~ wH~AS, ~ a ~arti~ of said gl~, municigal[tles ~ ~e su~rantee af CommunHy D~el~gment BI~ ~rant fun~ m~ utilize ~id fun~ in varies gr~ram forms to benefit I~w and m~erate i~e ~r~ns, to aid in ~e grey. rich ar elimination of sJuml ~r bilg~t ~r so meet omar community d~el~ment ne~ h~ing a garticuiar urgency b~se ~ threat to healm ~d safet~ a~ w~REAS, "gr~ram i~ome" me~ i~e earned by the ~grantee fr~ the grant supported ~tivity I~ a~ pr~l from the sale of real ~r ~rs~al Droperty, interest earn~ on e~to~ acc~t~ r~etving reh~ilitatian a~tJ er lum~ sum rehaDilitati~ ~¢~nt~ i~e from so.ice fees, sale ef c~m~itJe~ us~e or rental fees, I~n ~r~l ~t~ re~ilitati~ er ecen~ic d~et~ment I~ns~ a~ [nter~t earned ~ t~elvi~ I~ ~ ~r~ from so~ial ~ents I~ied to r~over the COSt of ¢onSt~ting a ~1l¢ we~s er facility to the extent that such cost was initially ~aid with the C~munity O~el~ment Bilk Crant f~sl ~d, WHEREAS, in accard~e with F~eral reguleti~ An~a C~ty as the C~munity geveJ~ment Bilk Crant r~ieient m~t r~eive all gr~rem income, to ~e used for any eligible Community ~elogment Bilk Crant activity o~ the County must exDend revenues generat~ by ~r~ram income ~efore furt~r ~te~down t~uests will ~e autnQrlZe~ ' NOw, THEREFORE, BE IT R~.SOLVF. O that the Aneka County Board of Commissioners does here.~:)y asta~llsh as a minter ef policy that: I) Ali CD~C gr~ram i~e meeting the a~eve definitio~ except ~yments tea Ceunty-~gr~ LOC r~otving I~ ~c~nt, shall be Dromotly forwarded t~ 2) ~ach L~ whi~ h~ a C~C r~elving I~ accent for ~o~ic development will retain I~ r~Is within t~e' ~c~nt for continued use for echoic d~el~t sublet to all C~ regulation, and that the C~nty or the city will ex--to ~ ~r~ment with the LOC which will a) Pr~ibiti~ of conflict of interest as ~rovid~ in HUD Regulation 2~CFR Part ST0.&ll. b) Comglla~e with Title VI of the Civil Rights Act of c) Re~uir~ent for the LOC to su~mit quarterly r~rts to the Anna Community Derailment ~irKtor regardi~ the use and results of ex~e~iture of fun~ fr~ the r~olvi~ I~ accent for so Io~ ~ Anna County remains ~ entitle~nt c~ty. ~) Any other grovisie~ r~uir~ by State or Federal law or Anoka County h~ est~llsh~ ~ of M~ I, 1~8S, a r~eiving I~ acc~t for deposit of oll ~omic d~el~ment I~ ~ments rKeived ~y Anna ~ .~T.~UR~HER ~ESOLVED that, all.gr~ram [~ome r~eived by Anna County District I1 - Hca Steffen X District 12 * Bu~m~n x [District a3 "Langfetd Absent District ~a - ~ardi~ X District ~5 * C~aika X Ois~rlct ~6 * McCarron X District 17. ~rhart X HaGS Steffen Burmah L. angfeld Kordiak Cenaikc McCarron ~rhart State of Minnesota I $$ I, John "Jay" Md. inclen, County Administrator~ Anaka C:ou~ty, certify that I h~e com~ t~e for~i~ c~y ~f t~ resolution of the C~nty Board . of said C~ty ~ith the original r~ord thereof ~ file in t~e A~iniltrati~ Office, Anna C~ty~ Mi~e~t~ ~ s~at~ in the mi~tel o~ t~e ~ings of said B~rd at a meeting duly held ~ Au~ 12~ I~, a~ that th~e of said original r~ord ~ of the w~le thereof, ~ that said resolution w~ duly p~sed by said ~rd at said meetifl~ Withes my h~ and seat this 12th d~ of A~t, E)(HIBIT G CGRTIFICATION The Undar$igntd, on behalf of The Agency, ce~ifies, to the best of his or her knowledge and ~elief, that: (1) No Federal appropriated funds hsvs been paid or will be paid. by or on I)ehalf of the undersigned, to any person for influencing or at~lmpting to influence an officer or employes of any agency, a Member of Congrlee. an officer or employee of Congress, or an employes of s Member of Congress in ¢onnec~on with the awarding of ~ny Federal contract, t~e making of any Federnl gmat, the ma~ing of ~ny Federal I~n, ~e entering into of any cooperative egreem~nt, and ~e e~ension, con~inu~ti~, renewal, amendment, or modification of any Federal contract, grant, loin. or coO~rl~Ve agreement. (2) If any.funds other than Federal approp~ted funds h~ve been p~id or will be paid ~o any parson for influencing or a~emp~ ~o influl~l an of~cl~ or employee of any agency, a MemOir of Congre,, an o~cer or tmployet of Congress. ~ an employee of a Member of undersigned shall complet~ nnd su~mit ~tnnd~rd Form -~L. *Oi~losure Form to Hepo~ ~obb~ng," in accordnnce wi~ its ins~c~ons. (3) The undersigned shaft require that the language of this ce~fica~ion be included in the award documents for ell subawerde et ell tiers (including sul=contrac~s, subgrents, and ce~i~ end disclose accordingly.. This cer~ifica~on is a material representation of fact upon which reliance was placed when this transaction was midi or entered into. Sul=mission of this Clr~ificltion is a prsrecluisi~e for making ~ entering into this ~an~c~on imposed by section 1332, ti~e ~1., U.S. Code. Any person-w~o fails to file the required cenifica~on ~11 be suOjec~ to a civil penal~ of not less t~an ~10.000 and not more than ~100,000 for each suc~ flilurl. AGENCY By: ..... By: It.q: ItS: Date: CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 August 26, 1999 COMMUNITY DEVELOPMENT DEPARTMENT - Via FAX and Mail- Mayor Gary L. Peterson Councilmembers Donald G. Jolly Marlaine Szurek Juli~nne Wyckoff John Hunter City Manager Walter R. Fehst Heidi Cederstrand Community Development Financial Assistant Anoka County Govermment Center 2100 3~ Avenue Anoka, MN 55303 Re: Requested Changes to Exhibit A of the 1999 CDBG Contract Dear Heidi: As we discussed in a telephone conversation earlier today, I am requesting two changes to Exhibit A, Project Descriphon and Budget, of the 1999 CDBG contract. These changes are described below. #929 Columbia Heights Livable Communities Demonstration Account Project (LCDA) The contract reads: "Acquisition of land for project that consists of construction of..." Please change the contract to read: "Acquisition, relocation, demolition, and site restoration for project that consists of construction of..." #930 Columbia Heights Commercial Revitalization (paragraph 3) The contract reads: "Properties which are acquired and cleared must be located in commercial and industrial zoning districts and will consist of commercial structures and non-conforming single family homes in commercial zoned districts." Please insert the following language into this section: "Properties that are planned for future commercial or industr/al development or are located within a focus redevelopment area as designated in the City Comprehensive Plan will also be considered." Enclosed, please find copies of the pertinent pages of the contract. Do not hesitate to contact me at (612) 782-2856 if the requested changes are unclear or if you need additional information. Sincerely, Enclosures cc: Kenneth R. Anderson, Community Development Director EXHIBIT A PROJECT DESCRIPTION AND BUDGET Amount of CDBG funds provided by Anoka County for the program year beginning in 1999 to City of Columbia Heiohts for: Proiects Listed Below A description of goods and/or services to be provided by the above-named organization with the assistance of the CDBG funds and the target population to be served: Bud(3ets; #928 Columbia Heights Public Service Pool Funding to public service agencies that deliver services to primarily Iow income persons and families including but not limited to: Hot. Meals for Shutins ($3,100); (2) Children's Home Crisis Nursery ($1,000), (3) Handyworks Program ($1,000). *ADDITIONAL FUNDING OF $28,150 UNDER MULTI-CITY CONTRACT for: Alexandra House ($3,500), ACCAP Senior Outreach ($14,539), ARC of Anoka County ($2,000), CEAP ($1,611), Fathers Resource Center ($1,500), SACA ($5,000). #92~blekDemonstration Account Project (LCDA) ~.~Acqu~smon ot lana tor~. roject that consists of the construction of approx,,tamely ~ ~ow income tax credit rental units and 50 senior units. This area will be redeveloped into a transition block between existing commercial along Central Avenue and single family residential development surrounding the subject property on the west and north. #930 Columbia Heights Commercial Revitalization This activity involves the acquisition and clearance of blighted and deteriorated commercial and industrial properties. The properties that are acquired and cleared must be uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. The acquisitions will also clear spot blight problems in the major commercial corridors. Properties to be considered will be either vacant or have willing seller. Acquisitions would comply with the applicable relocation policies. Properties will be identified by Community Development (CD) Department staff. An evaluation wiilbe made of the property's physical condition, feasibility of rehabilitation and potential marketability. The City of Columbia Heights will be responsible for making a final determination of the properties to be acquired under this program. $5,100 $104,000 $84,417 City of Columbia Heights Exhibit A Project Description and Budget Page 2. earance or Ddgh~~ndustrial scattered site bas.is and will be aval~ wide. Properties which are acquired and cleared.mustbe[ocated commercial and industrial zoning districts and will consist of commercial structures and non-conforming single family homes in '"-,,,~m~rc~l~ned districts. Please see attached map for comm~.cc,.ia~ anu ;,,d~:.;;~', ~,., ,~eas. The benefits of the program will be eliminating blight and making property available for commercial redevelopment. Total $193.517 Project Details: A detailed description of the goods and/or services to be provided by the above-named organization is contained in the Preliminary Project Requests, which are attached hereto as Exhibit B, and incorporated herein by reference. Note: Above total does not include allocations to Public Services that are under Multi-City Contracts (shown above) or $1,000.00 to County Administration. Liaison per Section 4-A: Kenneth R. Anderson Authorized to sign vouchers & reports per Section Printed Name Signature Project to be completed by December 31, 2000: Per Anoka County Board Resolution #85-23 CDBG-69 CITY COUNCIL LETTER Meeting of: September 13, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: Recreation / APPR. OVAL , v. ITEM: MULTI-USE FAMILYJCENTER REFERENDUM BY: Keith Windschitl____ BY: NO: DATE: August 26, 1999/~' BACKGROUND: The City ofColumbia Heights is considering a December, 1999 bond referendum election to pay for public improvements. The primary improvement project being considered is a multi-use family recreation center. The family center has been needed for several years and it is envisioned as an addition onto Murzyn Hall containing t~vo gymnasiums, a walking track, a fitness center, meeting rooms for teens and seniors, and a children's indoor play area. The family center cost is estimated at $4.5 million. Staff would like the Council to consider and discuss the following issues regarding the multi-use ramilytt~center referendum: Endorsing the formation of a steering committee for the referendum. Formally set date to hold referendum vote. Finalize language and wording that will appear on the referendum ballot. Attached are several documents that address the above issues. The City Time Line and Work Plan details the proposed schedule of tasks leading to the referendum. The Summary Recommendations given by Greg Ingraham and Associates include potential bond referendum ballot questions and possible alternatives. Also attached is the ballot from the 1994 election which was defeated by 3,964 "No" votes to 3,400 "Yes" votes. Finally, also attached is the City of Blaine referendum ballot held in November, 1998which was defeated. COUNCIL ACTION: Admin\CC-Multiusecenterre ferendum Columbia Heights Multi-Use Community Center Bond Referendum - Ci~ -.Time Line and Work plan DRAFT Schedule Task July Review ~nd s~mmarize survey findings. Prepare statement of need, issues ..and prelimina~ facility program. Del'me target budget. August 23 -27 Present survey findings, preliminary program, preliminary budget and referendum concept plan to user groups, Prepare preliminary building and site plan concept alternatives. Obtain architectural se~ices. Augu st 3 0" city counoil review of referendum plan, drat~ language and concept plans. Council to endorse formation of commonity center steering committee and refere~du.m work plan. September l- 17 Refine site pla~ floor plan and preliminary cost estimate. Explore oppoRunities for matching funds. Contact schools and other potential sponsors regarding invqJyemant. September 7-!0 Form and meet with multi-use center steering committee. Review concept plans and referendum plan. Obtain comments bona steering eorttmittee. September 13 City Council requested to approve referendum language and set date for vote. September 20 City Council to meet with steering committee at work session to review the building and site concept plans and discuss the project and the referendum. October 4 Ci.ty Council to endorse concept buildin8 and site PiaP_ September 27 - Steering Committee to begin education efforts. Prepare hemal City October 15 newsletter article, brochurer displays and slide presentation. October 25-29 City to naail factual brochure/inserts or newsletter. November l- Presentations to groups December 13 Novenaber 22-26 Factual press release to newspaper. December 14, Referendum vote. Summary Recommendations: 1. Keep the referendum amount under $5.0 million. 2. Hold a referendum for the family center only. or Add a few selected park improvements to family center project referendum. 3. Have only one referendum question. 4. Get active resident, organization and business support though establishment of a family center task force to get the word out about the referendum. Potential Bond Referendum Ballot Question - Multi-Use Family Recreation Center Funding Shah the C~ty of Columbia Heights be authorized to issue its general obligation bonds in an amount not to exceed $5,000,000 to provide funds for construction of a multi-use family center at Murzyn Hall in Huset Park? [] YES [] NO Bond Referendum Question Alternatives 1. Community Center Only ($4.5 m.) - Shall the City of Columbia Heights issue and sell its general obligation bonds in an amount not exceeding $4, 500, 000 to provia~ funds for construcaon of a multi-use community center at Murzyn Hail in Huset Park ? El YES 2. Community Center Only ($4.5 m. with addition language) - Shah the City of Columbia Heights issue and sell tis general obligation bonds ~n an amount not exceeding $4,500,000 to provid~ funds for construction ora multi-use community center addition onto Murzyn Hall in Huset Park ? [] YES [] NO 3. Community Center aad Park lmprovemema ($5_5 m.) - Shall the City of Columbia Heights issue and sell its general obligation bonds tn an amount not exceeding $5,500,000 to provide funds for construction ora multi-us~ community center addition onto Muron Hail and for general park improvements to public parks a~ facilt#es ? [] YES [] NO Shall the City Council of the City of Columbia Heights, Minnesota, be authorized to issue General Obligation Bonds of the City in an amount not to exceed $5,000,000 to finance construction of a Multi-Use-C.~nter. Shall the City Council of the City of Columbia Heights, Minnesota, be authorized to issue General Obligation Bonds of the City in an amount not to exceed $7,500,000 to finance construction of a Multi-Use center and for Park Improvements. Potential Bond Referendum Ballot Question - Multi-Use Family Recro~ion Center Funding 1$ Shall the Oty of Columbia Heights be authorized to issue its general obltga#on bonds in an amount not to exceed $.5,000,000 to provide funds for constnwtion of a multi-use family center at Murzyn Hall in Huset Park? [] YES [] NO Additional Funding for Third Gymnasium 2..I If question iii above is approved, shall the City of Columbia Heights be authorized to issue additional general obligation bonds in an amount not to exceed $1,000,000 to provide .funds for an additional gymnasium as part of the construction ora rradti-us e family center at Murzyn Hall in Huset Park? Y'ES [2] NO ( EA~'~ TERM )R/~P TO TWO D "BUSTER" LATUFF VEAVER T. WESP CITY MAYOR EAR TE.RM FOR ONE E CARPENTER ~,VENSON 3RANT ',iTY COUNCIL 'EAR TERM ~R UPTO TWO !lICKS FFMAN LE MONGIN THORSON FlY COUNCIL - 4 YEAR TERM ', FOR ONE ANIELS HAMILTON ITY couNCIL - 4 YEAR TERM FOR ONE OURK~ ~N CENTERVILLE CITY COUNCIL FOUR YEAR TERM VOTE FOR UPTO TWO SANNA BUCKBEE KEVIN DANIEI,SON DANIEL KASSIAN KENNETIt KI,INGEI,HOETS L~URA POWERS RASMUSSEN DOUGLAS YAUCH COLUMBIA HEIGIlTS SPECIAL ELECTION To vole for · pmp~ed question, completely fill in the oval next to the word "YF.S". To vole agaioM m pmpesed qu~-~ion, completely fill In the oval next to the word uNO". '~hall the City of Columbia HelgbLq spend up to $3~0,000 towards the construction of · multi-purpose rec~ation center with the balance of the cm~strucflon costs lo I~ financed through an equal amount of contributions?" YES O NO COON RAPIDS CITY COUNCIl, © © © MEMBER-AT-LARGE TWO YEAR TERM VOTE FOR ONE · AARON CHIODO RON GAGEBY COON RAPIDS CITY COUNCIL WARD 1 - 3 YEAR TERM VOTE FOR ONE (~) TIM HOWE EAST BETHEl. CITY MAYOR T~/O YEAR TERM IIIIIIIIIIIIIIIIIIIIIIII 1 I COMMUNITY DEVELOPMENT DATE: AUGUST 26, 1999 TO: HONORABLE MAYOR GARY L. PETERSON CITY COUNCIL MEMBERS WALT FEHST, CITY MANAGER FROM: KENNETH R. ANDERSON, COMMUNITY DEVELOPMENT DIRECTOR SPACE NEEDS STUDY PRESENTATION FOR AUGUST 30, 1999 COUNCIL WORK SESSION. At the work session we expect Tom Dunwell and Dave Hall, architects preparing the Space Needs Study, to be presenting revised information on the Interim Space Needs Study Report. I understand there will be three additional building layout options to consider, additional site plans, and alternative scenarios laying out a more complete list of options to consider. Mr. Dunwell has indicated that he will have handout information and boards available to be presented at the meeting Monday night. At this meeting it will be important to consider information discussed at the public information meeting held August 25, 1999 at Murzyn Hall. It will also be important for the City Council to reach a consensus as to the future direction the architects should pursue to complete the final version of the Space Needs Study. Therefore, there appears to be three general questions as listed below which must be answered in order to provide the needed direction to the staff, committee(s), architects and referendum consultants. Will the referendum be held in December, 19997 If so, on what specific date will the referendum be held? What is the general format the referendum language will be presented to the public on the ballot? Will it be a "tiered" question which will have, for instance, a basic question for construction of a "standard" multi-use community center facility which will be followed with one or more ora series of questions expanding upon that basic referendum question to include another gym, an aquatic center, add a library, etc.? Or, in the alternative, will there be one question only? Does the City Council desire a recommendation from a Task Force/Committee as to the issues presented them in questions one and two above? In short, the parties involved need some direction at this point as to what the next steps will be based upon the findings presented in the Interim Space Needs Study Report. We look forward to a productive meeting in which the new options will be reviewed and considered by the City Council. Hopefully the Council will be prepared to provide the policy direction necessary for the parties involved to finalize the study report and referendum information. c: file H:\spaceneedcotmcil COLUMBIA HEIGHTS CITY FACILITIES STUDY AVAILABLE OPTIONS Murzyn flail/Community Center l- Construct a new Community Center at the Murzyn Hall site (l.inked addition or separate). a. provide space for future gyms and/or aquatics center 2. Include a library with the project. a. initially b. at a later dam 3. Master plan for a phased reconstruction of Huset Pmk. City Hall Offices 1. Leave as is for now. 2. Relocate to present library building if library relocates (short-term or long-term). 3. Relocate city offices to rental space and remodel present City Hall [or Police and Fire Department. 4. Expand into existing fire departn~nt space under #C4. below. 5. Build a new facility (16,000 SF)*. a. as part of Huset Park civic complex b. as pan of a downtown redevelopment plan c. along 40th Avenue on eilhe, r side of the existing City Hall d. as aa addition to the pre.sent building e. as a separate building in the parking lot (add parking on south side of Mill Street) Police and Fire Departments 1. Leave as is for now. a. relocate training room to Mm)tn Hall and expand Police Department into the present training mom. 2. Ramodel and exp. and within present building if City Hail offices are relocated. 3. Build a new facility (28,720 SI:)*. a. as part of the Huset Park civic complex (or together with City Hall - 44,590 SI) b. as part of a downtown redevelopment plan (or together with City Hall - 44,590 Si) 4. Build anew Fire Station 04,450 SI). a. expand Police and City Hull offices into present Fire Department space. 5. Build a new Police Station (14,270 SI:) a. expand Fire Department into present Police Department space. b. City offices would remain as is. Library 1. Leave as is for now. 2. Expand present building and parking area by acquiring adjacent properties_ 3. Build a new library (20,000 SF). a. as part of the Huset Park civic complex. b. as part of a downtown redevelopment plan. E. Public Works/Engineenng 1. Leave as is for now. 2. Remodel to improve office space and garage space. 3. Relocate the Public Works Director and Engineering Department to City Hall and remodel to improve the garage space. * If all departments move out of City Hall the property could be sold or cleared for redevelopment. Appraisul~ should be done on the City Hall and Library buildings to determine thei~ fair market value for commercial/retail reuse and the funds that might be available to help finance city capitol projects. 08,'27*99 12:29 FAX 651 483 2574 Buetow & hssoc, 0003 COLUMBIA HEIGHTS CITY FACILITIES STUDY ALTERNATIVE APPROACHES FOR PHASE I a. Constxuct a new Community Center. · Shift Poli¢c and Fire Training to Murzyn Hall and expand the Police Department into the present training room. City Hall offices and Library stay as is. b. Keep all options open for expansion or construction of a new library m the future. ¢. Keep all options open for construction of City Hall, Police and Fire facilities in thc future. d. Complete lhe Public Works project when funding is available. e. Master plan future reconstruction of Huset Park_ a. Construct a new Community Center and Library. · Sell the present library building. · Shift Police and Fire training to Murzyn Hall and expand the Police Department into the present training room. City Hall offices stay as is. b. Keep all options Open for rental Or consU'uction of new City Hall, Police and Fire facilities in thc future. c. Complete the Public Works project when funding is available. d. Reconsl~uct Huset Park west as necessary. a. Consmact a new Commuility Ctmter and Library_ · Remodel the present library for City Hall offices. · Include a multi-purpose me, ting room for City Council and other meetings in thc Library/Community Cenler. · Remodel existing City Hall rote a Public Safety Building for Police and Fire Departments. b. Complete the Public Works project. c. Keep all options open for construction of new City Hail, Police and Fire Facilities in the d. Reconstruct Hus~t Park according to the master plan.