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Home My WebLink AboutAugust 23, 1999 RegularCITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Mayor Gary L. Peterson Councilmembers Donald G. Jolly John Hunter Marlaine Szurek dulienne Wyckoff ADMINIS TRA TION City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday August 23,1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows: 1) Approval of Meeting Minutes MOTION: Move to approve the minutes of the August 9, 1999 Council Meeting as presented. 2) Recommendation to Enter into a Contract for Cleaning Services at City Buildings MOTION: Move to accept the written proposal for cleaning services at City Hall, the Municipal Services Center, and the Public Library as made by Fidelity Building Services, Inc. and to authorize the Mayor and City Manager to enter into an agreement for the same. 3) Authorization to Sell, Salvage or Dispose of City Property on September 11, 1999 MOTION: Move to authorize the sale, salvage, or disposal of surplus of City property as indicated on the attached listing of surplus property, to include Municipal Units #3771-1998 Chevrolet Caprice Classic, #406-1988 Caprice Classic and #417-1992 Ford Crown Victoria. Page 1 4) Establish Hearing Dates for License Revocation, Rental Properties MOTION: Move to establish September 13, 1999 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the following owners/properties: Donn Woods at 1133 45th Avenue Terry Thomberg at 4326 Monroe Street Joseph Ryan at 1000 41st Avenue, #103 Anthony Melton at 3736 3rd Street Wayne Mecl at 3819 Main Street Susan Loewenthal at 1407-09 Circle Terrace, 1206-08 Circle Terrace, 4040-42 Cleveland Street Ginger Duckworth at 4356 5th Street 5) Police and Fire Reserve Appreciation Event MOTION: Move to authorize the expenditure of up to $4,100 from the Special Events budget to host an annual appreciation night for the Fire and Police Reserve Units and that the Mayor and City Manager are authorized to enter into contracts as needed for this event. 6) Change Order No. 1 for Limited Site Investigation for Waste Oil Tank Removal MOTION: Move to approve Change Order No. 1 to Thatcher Engineering in the amount of $4,747.50 for conducting additional boring investigation at the MSC with 10% of the funding appropriated from Refuse Fund 603-49950-3050. 7) Resolution No. 99-70 Accepting Local Law Enforcement Equipment Block Grant and Appropriating Matching Funds MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-70 being a resolution to accept the local law enforcement equipment block grant for $23,945 and appropriating matching monies for this grant for $2,661, to come from unexpended funds in the 1999 Police Department budget. 8) Lease Amendment for Top Valu Liquor at Central Valu Shopping Center MOTION: Move to authorize the Mayor and City Manager to enter into a lease agreement with Bradley Real Estate for the liquor store located at Central Valu shopping center. 9) U.S. WEST Contract for ISDN Telephone Service MOTION: Move to authorize the Mayor and City Manager to enter into an agreement with U.S. WEST for ISDN phone service 10) First Reading of Ordinance No. 1398 Being an Ordinance for the Sale of Property Located at 4519- 4521 Taylor Street Northeast MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1398 for September 13, 1999 at approximately 7:00 p.m. Page 2 11) First Reading of Ordinance No. 1399 Being an Ordinance for the Sale of Property Located at 4642- 4644 Taylor Street Northeast MOTION: Move to waive the reading of the ordinance there being ample copies available for the public. MOTION: Move to schedule the second reading of Ordinance No. 1399 for September 13, 1999 at approximately 7:00 p.m. 12) Establish Dates for Council Work Sessions MOTION: Move to establish the dates and times for Council work sessions as follows; Monday, August 30, 1999 at 7:00 p.m. and Monday, September 20, 1999 at 7:00 p.m. 13) Resolution No. 99-71 Being a Resolution Accepting Petition and Ordering Preparation of a Feasibility Report MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-71 being a resolution accepting the petition to construct a concrete alley to extend from Circle Terrace Boulevard to approximately the south property line of 4116 Reservoir Boulevard and setting a Public Improvement Heating date of September 13, 1999 at 7:00 p.m. in the City Council Chambers. 14) Restricting Parking on 44th Avenue from McLeod Street to Reservoir Boulevard MOTION: Move to eliminate parking on the south side of 44th Avenue from McLeod Street to Reservoir Boulevard and to correct the striping of the street based on a recommendation of the Traffic Commission. MOTION: Move to remove the restrictions on the parking on the north side of 44th Avenue from McLeod Street to Reservoir Boulevard, based on the recommendation of the Traffic Commission. 15) Approval of License Applications MOTION: Move to approve the license applications as listed, 16) Payment of the Bills MOTION: Move to pay the bills as listed out of proper funds. 17) Posting of Public Turn-Around on 41~t Avenue MOTION: Move to post the tm-around on the north side of 41st Avenue as "No Parking" based on a recommendation of the Traffic Commission~ 18) Authorization to Seek Bids for Playground Equipment at Prestemon Park MOTION: Move to authorize staff to seek bids for the replacement of playground equipment at Prestemon Park. 19) Final Payment for Joint and Crack Sealing MOTION: Move to accept the work for 1999 Alley and Parking Lot Crack Sealing, City Project 9901(B) and authorize final payment of $5,074.90 to Bergman Companies, Inc. of Eau Claire, Wisconsin. Page 3 20) Authorization to Purchase Community Parr Wagon MOTION: Move to appropriate $4,350.52 from Fund 881-00-36230 and authorize the Mayor and City Manager to purchase a trailer at the lowest quote from Hilltop Trailer Sales, Inc. at a cost of $4,350.52 including tax. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Introduction of Newly-Hired Employees 1. Susan Schmidtbauer - Secretary II - Finance Department 2. Rose Knerr - Secretary II - Permits/Licenses - Community Development 3. Paul Frakie, Community Service Officer - Police Department 4. Sherri Jensen - Maintenance I - Public Works Department 6. PUBLIC HEARINGS A) Resolution No. 99-69 Ordering and Levying an Improvement MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-69 being a resolution ordering and levying one protective mid-block light on the property at 4840 6th Street Northeast, known as PIR 677-Area 35 - Project 9914. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney Page 4 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) August 3, 1999 Library Board of Trustees Meeting 2) August 2, 1999 Traffic Commission Meeting 3) July 28, 1999 Park and Recreation Commission Meeting 4) July 15, 1999 Charter Commission Meeting 5) July 20, 1999 Economic Development Authority Meeting 10 CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. Walter Fehst, City Manager WF/js Page 5 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 9, 1999 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Peterson at 7:05 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and are enacted upon as part of the Consent Agenda by one motion. Items removed fi:om Consent Agenda approval are taken up as the next order of business. There were no requests to remove any items from the Consent Agenda.) A. Motion by Szurek, second by Jolly to approve the Consent Agenda as follows: 1) Approval of Meeting Minutes The Council approved the minutes of the July 26, 1999 Council Meeting as presented. 2) Authorization to Attend Out of State Conference The Council authorized the attendance of Support Services Supervisor, Jill Teetzel, at the Visions Software Annual Conference in Myrtle Beach, South Carolina fi.om September 12th to the 16t~ with all costs covered fi.om the Police Department 1999 budget. 3) Recommendations of the Web Site Task Force The Council authorized proceeding with the creation of an intemet web site for the City of Columbia Heights, selection of a web site host, the hiring of a consultant/design firm to create the site, providing of instruction oppommities for staff to learn web site software, providing of staff to regularly monitor and update the City site and approval of expenditures of $9,000 for a consultant, $200 for software and $700 for staff training with monies from the Cable Fund. 4) Authorization to Purchase Aerovator Model #AE80 with Extended Roller and Seed Box with Rake Kit The Council approved the purchase of Aerovator Model #AES0 equipped with extended roller, seed box and rake kit fi`om Wahl's Enterprises of Lakeville, Minnesota, based upon their low, informal quotation, in the amount of $10,175.00 plus sales tax, replacing the Olathe Seeder #236 and Ryan Turf Aerator #227 with funding fi`om the Parks Capital Improvement Fund. 5) Authorization to Purchase Tom Z-200 Mower The Council approved the purchase of a Toro Z-200, 22HP, Kaw with 62" deck fi`om Cherokee Power Equipment of Brooklyn Park, Minnesota, based upon their low, informal quote in the amount of $7,065 plus tax to replace the Toro Groundmaster, Unit #237 with funding from Parks Capital Equipment Fund 431-45200-5180. 6) Authorization to Purchase a Toro Walk-Behind Pro-Line Hydro Drive Mower The Council approved the purchase of a walk-behind Pro-Line Hydro Drive mower with 16HP and 44" deck fi`om Cherokee Power Equipment of Brooklyn Park, Minnesota, based upon their low, informal quote in the amount of $3,716 plus tax to replace the Toro Commercial Mower, Unit #241 with funding fi`om Parks Capital Equipment Fund 431 45200-5180. 7) Approval of License Annlications The Council approved the license applications as listed on the business license agenda for August 9, 1999. 8) Payment of the Bills The Council approved payment of the bills as listed out of proper funds. 9) Resolution No. 99-68 - Lot Sniit at 3830 Haves Street Northeast The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99 - 68 SUBDMSION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 I, Randy M. M'flckelson, hereby request a split of PIN 36 30 24 43 0048. Legally described as: Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. 2 THE DESCRIPTION HENCEFORTH TO BE: The north 60.00 feet of the east 139.00 feet of Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. That part of Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, lying southerly and westerly of the north 60.00 feet of the east 139.00 feet, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of -0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: Recommend City Council approval of the lot split, subject to the following condition. The vacant parcel located adjacent to the westerly boundary of the subject property shall be combined with Tract "B" or with one of the adjacent properties with frontage along Johnson Street NE to form a single parcel. This combination shall occur prior to recording the lot split resolution with Anoka County. Signature of Owner, Notarized This 3rd day of August, 1999. Offered by: Yehle Seconded by: Ramsdell Roll Call: All ayes 3830 Hayes St. Owner's Address Telephone No. (612) 788-3495 SUBSCRIBED AND SWORN TO BEFORE ME this 9th day of August, 1999. Zoning Officer Notary Public 3 CITY COUNCIL ACTION: APPROVED This 9t~ day of August, 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary FEE $150.00 DATE PAID 7-14-1999 RECEIPT No.: 39244 5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A) Introduction of Newly-Hired Employees Paul Grosse, the newly-hired Information Systems Technician was introduced as was Jeremy Hulke, the newly-hired Community Service Officer. B) Presentation of Promoted Employees in the Police Denartment Police Chief Johnson recognized Steve Vaughn who was promoted to the position of Sergeant in the Police Department. Also introduced by Chief Johnson was Bill Roddy, who was promoted to the position of Captain in the Police Depas hnent. Captain Roddy has served in the Columbia Heights Police Department for twenty-one years. Sergeant Vaughn has served in the Columbia Heights Police Department for twenty-two years. C) Introduction of Jananese Exchanee Student Mutsumi Yasahara, an exchange student from Sakato, Japan, presented gifts ~om her city to Mayor Peterson. Mayor Peterson gave Mutsumi gifts for herself and a gift for the Mayor of Sakato. 4 6. PUBLIC HEARINGS A) Close Public Hearing - 4514-4516 Fillmore Street Northeast Mayor Peterson closed the public heating regarding the revocation or suspension of the rental license held by Joe Bazzett regarding rental property at 4514-4516 Fillmore Street Northeast in that the property is in compliance with the Housing Maintenance Code. B) Close Public Hearing - 4201 Sixth Street Northeast Mayor Peterson closed the public hearing regarding the revocation or suspension of the rental license held by Tom Zaremski regarding rental property at 4201 Sixth Street Northeast in that the property is in compliance with the Housing Maintenance Code. C) Close Public Hearing - 2215 45® Avenue Northeast Mayor Peterson closed the public heating regarding the revocation or suspension of the rental license held by Kunal Kamran regarding rental property at 2215 45® Avenue Northeast in that the property is in compliance with the Housing Maintenance Code. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1. Second Reading of Ordinance No. 1397 Establishing a Storm Water Utility The consultant fi.om SEH advised that this is an enabling ordinance. Its intent is not to set the rate structure but to establish the Council's ability to establish a storm water utility fee system. A future policy would establish the actual rates. Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE # 1397 BEING AN ORDINANCE ESTABLISHING A STORM WATER UTILITY CHAPTER 12 ARTICLE III The City of Columbia Heights does ordain: 5 General Operation. The City storm water system shall be operated as a public utility (hereinafter called the storm water utility), pursuant to Minnesota Statute Section 444.075, fi.om which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes. Section 1: Definitions. Utility Factor. Utility Factor 12.301 The utility factor is defined as the ration of mnoffvolume, in inches, for a particular land use, to the mnoffvolume, in inches for an average single-family residential, assuming a 2-inch rainfall and Natural Resources Conservation Services (NRCS) "Type B" soil conditions. Section 2: Storm Water Utility Fee 12.302 The storm water utility fee is defined as the annual charge developed for each parcel of land. Section 3: Monthly Storm Water Utility Revenue 12.303 The monthly storm water utility revenue is the estimated monthly expenditures for planning and inventories, capital expenditures, personnel and equipment and operation of the storm water utility, in accordance with established City policy. Section 4: Storm Water Utility Factors. 12.304 The Storm Water Management Fee shall be determined by first determining the percentage of total nmoffin the City which is attributed to single-family residential property. The fee per acre for single-family residential is computed by computing the product of the runoff pementage and the Monthly Storm Water Utility Revenue, divided by the estimated total acres of single-family residential land use in the City. The per acre fee, the appropriate utility factor and the total acreage of the parcel. Single-family residential parcels shall be assessed on a per household basis. The utility factor for various land uses are shown in the following table. Utility Classification Land Use CN Factor 1 Single Family Residential District 72 1.00 2 Two Family Residential District 75 1.30 6 3 Three Family Residential District 80 1.92 4 Manufacturing 88 3.30 5 Retail Business District 90 3.74 6 Limited Business District 90 3.74 7 General Business District 92 4.23 8 Central Business District 92 4.23 9 Neighborhood Business 88 3.30 10 Light Industrial District 88 3.30 11 Heavy Industrial District 90 3.74 Section 5: Credits 12.305 The Council may adopt policies, by resolution, for adjustment of the storm water management fees. Information to justify a fee adjustment must be supplied by the property owner. Such adjustments of fees shall be retroactive. Credits will be reviewed regularly by a staff committee. Section 6: Exemptions 12.306 The following land uses are exempt from the storm water management fee: Public Road Right-of-Way Lakes Wetlands City Property Section 7: Payment of Fee 12.307 Storm Water Utility Fees shall be billed in accordance with the Finance Department's current billing cycle with water and sanitary sewer bills. The fee shall be due and payable the same terms as water and sanitary sewer utility bills. Any prepayment or overpayment of charges shall be retained by the City and applied against subsequent fees. All such utility bills may be collected as provided for water billing by Section 4.314(3) of the City Code. Section 8: Appeal of Fee 12.308 Ifa property owner or person responsible for paying the storm water management fee believes that a particular assigned fee is incorrect, such a person may request that the fee be re-computed. Section 9: Penalty for Late Payment 12.309 The Council shall, by Resolution, fix all charges and penalties for late payment for Storm Water Utility fees and shall similarly fix the rates by which such charges shall be computed. Section 10: Certification of Past Due Fees on Taxes 12.310 If any storm water utility fees have not been paid when due, then a penalty as set forth on Section 00.080, shall be added to the amount due. Any such past due fees may then be certified to the County Auditor for collection with real estate taxes on the following year pursuant to Minnesota Statutes Section 444.075, Subdivision 3. In addition, the City shall also have the fight to bring a civil action or to take other legal remedies to collect unpaid fees. First Reading: Second Reading: Date of Passage: July 26, 1999 August 9, 1999 August 9, 1999 Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary B) Bid Considerations None C) Other Business 1. Authorization tO Purchase Thermal Ima~in~ Device for the Fire Deoartment The possible uses of this device were addressed. It was noted that there were seven products reviewed by members of the Fire Department who served on the Selection Committee. With the product being recommended there is eight hours of training offered. It was noted that there is an opportunity to save considerable funds with this product and the discount had no beating on the selection. Reasons for pumhasing a second device were addressed. Motion by Szurek, second by Jolly to authorize staff to purchase a FireFLIR helmet-mounted thermal imaging camera from FLIR Systems at a cost of $20,750, and further, that payment for the imager be in the form ora $4,000 down payment at the time of order with $16,750 due at delivery, and further, that the Mayor and City Manager be authorized to enter into a contract for the same. Roll call: All ayes Motion by Szurek, second by Jolly to authorize staff to purchase a transmitter device for the FireFLIR thermal imaging camera when available from FLIR Systems at a cost not to exceed $4,000 and that the Mayor and City Manager be authorized to enter into a contract for the same. Roll all: All ayes 2. Request for Authorization to Allocate Funding and Seek Bids - Multi-Use Center and Park Improvements Motion by Hunter, second by Wyckoff to authorize the allocation of $10,000 from the Back to the Parks budget to seek bids to contract with an architectural firm who will work with community representatives and City staffto develop plans for a multi-use center and some park improvements. In addition, based on Council input, a concept plan for a new library on the Murzyn site will be developed for phased construction. The staff will review alternative financing plans for the library. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager advised that interviews are scheduled for August 14th of candidates for the Fire Chief position. On August 13th there will be a meeting of the Space Needs Committee. The City Manager reminded council members of the Boosters Golf Tournament on August 12*. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings The minutes of the August 3, 1999 Planning and Zoning Commission were in the agenda packet. No Council action was required. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There were no residents who had comments. Members of the Council commented on how successful National Night Out was in Columbia Heights. 11. ADJOURNMENT Mayor Peterson adjourned the Council Meeting at 8:15 p.m. Respectfully submitted, ~o-'3~nne Student, Counci-[~ecretary 10 CITY COUNCIL LETTER Meeting of: A,,E,,~r ?% lqqg IAGENDA SECTION: Consent INO-: Recommendation to enter into a contract for cleaning services at City buildings Background: The City of Columbia Heights has had a custodial service contract which covers City Hall, the Municipal Services Center, and the Public Library, with Town and Country Office Cleaning since September 1, 1989. The original contract expired September 1, 1990, and service has continued to the present on a pay-by-the month basis. At the 5/24/99 Council meeting staff obtained permission to obtain requests for proposals for custodial services at all three buildings. ORIGINATING DEPART}lENT: I CITY MANAGER City Managerts Office DATE: M. Rebecca Loader~[.DATE: Analysis: Specifications were prepared by representatives of the various departments, who formed a committee of nine people. Thirty packets were sent out to companies which had been contacted by phone to verify interest, address, and contact person. Thirteen firms toured the facilities and ten requests for proposals (RFP's) were received (see attached). The ten RFP's were reviewed by the committee, and four were invited to be interviewed. Interviews were conducted by a sub- committee and reference checks were made. The findings were presented to the full committee, and two'companies were selected for final review. Conclusion: Fidelity Building Services and Mid-City Cleaning Contractors were compared for a final selection. Based on the following, staff is recommending Fidelity Building Services: · met all specifications as outlined by departments · depth of employees (number employed as cleaners and floaters available to cover absences) · accountability (log books in each building, automated check-in system, on-site inspections, written reports) · excellent references (cleaners for Immaculate Conception School and Columbia Park Clinic) · rate of $4,399/month guaranteed for one year · either party may terminate with 30-days written notice · renewable at a defined cost adjustment if desired · Recommended Motion: Move to accept th~ written proposal for cleaning services at City Hall, the MuniCipal Services Center, and the Public Library as made by Fidelity Building Services, Inc. and to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: CLEANING SERVICES PROPOSALS: A&K Service Inc. Coverall Cleaning Concepts Fidelity Building Services, Inc. Maintenance Experts, Inc. Mid-City Cleaning Conlxactors, Inc. PK Building Services Tidy Service of Minnesota, Inc. Town & Country Office Cleaning, Inc. U.S. Maintenance Industries of Minnesota White Gloves Commercial Cleaning. PROPOSALSFROM $2,134 $2,920 $3,346.68 $3,686 $4,100 $4,144 $4,399 $4,430' $4,895 $5,792.50 LOWEST TO HIGHEST: PK Building Services A&K Service Inc. Maintenance Experts, Inc. Tidy Service of Minnesota, Inc. Town and Country Office Cleaning Coverall Cleaning Concepts Fidelity Building Services, Inc. Mid-City Cleaning Contractors, Inc. White Gloves Commercial Cleaning U.S. Maintenance Industries CITY COUNCIL LETTER Meeting of August 23, 1999 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. ~ POLICE APPROVAL: ITEM: Authorization to Sell, Salvage, or Dispose of BY: Thomas M. Johns?8.~ BY: NO. City Property on September 11, 1999 DATE: August 16, 1999 ---~v [ ) DATE: The annual City auction will be held at 10:00 a.m. on Saturday, September 11, 1999, with review of articles by the public from 9:00 a.m. to 10:00 a.m. that day. The auction will again be held at the "cold storage building" behind the Municipal Service Center. Attached is a listing of all items by department considered surplus material for sale, salvage, or disposal for the City auction. Surplus items are first offered to other departments and then placed in the City auction; and if a sale does not occur, then the items are either salvaged through local salvage firms or otherwise disposed of. Included in the auction are the following City vehicles: I988 Chevrolet Caprice Classic V1N # 1G 1BL5166JR 1642276 Unit #3771, 1988 Chevrolet Caprice Classic VIN # 1G 1BL516XJR164586 Unit #406, 1992 Ford Crown Victoria VIN 1FACP72W5NX199807 Unit #417. RECOMMENDED MOTION: Move to authorize the sale, salvage, or disposal of surplus City property as indicated on the attached listing ofsurplus property, to include Municipal Units #3771 1988 Chevrolet Caprice Classic, #406 1988 Chevrolet Caprice Classic, and #417-1992 Ford Crown Victoria. mld 99-299 Attachments COUNCIL ACTION: DEPARTMENT Police ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 01 Bikes: Schwinn 02 Schwinn 03 Kent 04 Kent 05 Outfitters 06 Pro Slammer 07 Varmint 08 Huffy 09 Maruishi 10 Magnum 11 Huffy 12 Columbia 13 Hiawatha 14 Magna 15 Murray 16 Magna 1'7 Schwinn 18 Magma Canyon l 9 Murray 20 Murray Vecta 21 Magma 22 GW 23 Huffy 24 Murray 25 Huffy 26 Murray 27 K-Mart All Pro 28 Schwinn 29 Schwinn D EP.ad~.TMENT Police ITEM # DESCRiPTION SERIAL #/MODEL MiN. BID BUYER AMT.REC'D 30 Huffy 31 Huffy 32 Hosteler 33 Diamond Back 34 Magna 35 Open Road 36 Magna 37 Magna Refuge 38 Regent 39 Huffy 40 Murray 41 Schwinn 42 Ritchey 43 Magna 44 Motiv 45 Huffy 46 Huffy 47 Huffy 48 Murray 49 Cresant 50 Myiata 51 Specialized 52 Magna 53 Schwinn 54 Huffy 55 Kent 56 Sears 57 Iverson 58 Team Cycle DEPARTMENT Police ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 59 Magna 60 Schwinn 61 Huffy 62 Master 63 Huffy 64 Murray 65 Sears 66 Dirt bike 67 Haro 68 Kabuki 69 Huffy 70 Huffy 7I Kalin Pacific 72 Maruisha 73 Schwinn 74 Murray 75 Schwinn 76 Huffy 77 Schwinn 78 'Murray 79 Schwinn 80 Murray 81 Northern Point 82 Trek 83 Schwinn 84 Huffy 85 Alpine 86 Huffy 87 Trend DEPARTMENT Police ITEM # DESCRiPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 88 Huffy 89 Magna 90 Raleigh 91 Murray 92 Magna 93 Huffy 94 Dyno 95 Raleigh 96 Sears Free Spirit 97 Magna 98 Pacific USA 99 Huffy 100 Schwinn 101 Escape 102 Schwinn 103 Roadmaster 104 Haro 105 Holiday 106 Schwinn 107 Magna 108 Roadmaster 109 Sears 110 Huffy 1ll Schwinn 112 Huffy 113 Huffy 114 Headstrom 115 Roadmaster 116 Huffy DEPARTMENT Police ITEM# DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT. REC'D 117 Huffy 118 Dyno 119 Murray 120 Schwinn 121 Roadmaster 122 Galaxy 123 Huffy 124 Kunko 125 Schwinn 126 Huffy 127 Schwinn 128 Schwinn 129 Schwinn 130 Released 131 Dyno 132 Huffy 133 Schwinn 134 Schwinn 135 Motocycle 136 Huffy 137 Schwinn 138 Sears 139 Tyler 140 Magna 141 Picture 142 Box of misc. contents 143 Jeans 144 Empty black case 145 Gym bag, misc. clothes DEPARTMENT Police ITEM# DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT. REC'D 146 Misc. VCRparts 147 Ericsson cell phone 148 Sprint cell phone 149 Misc. cell phone 150 Pressmart pager 151 Misc. pager 152 U.S. Westpager 153 Misc. pager 154 Misc. pager 155 Cadillac hood ornament 156 Floor jack 157 Basketball jerseys 158 (4) wheel covers 159 Miscellaneous case 160 Water skis and paddles 161 Lawn mower 162 Lawn mower 163 Car door 164 Police Dept. desk 165 Philips cell phone 166 Video tape-Braveheart 167 1988 Chev. Caprice Classic VIN# #3771 1G1BL5166JR164276 168 1988 Chev. Caprice Classic VIN# #406 1G 1BL516X JR 164586 169 1992 Ford Crown Victoria V1N # #417 1FACP72W5NX199807 DEPARTMENT Public Works ITEM # DESCRIPTION SERIAL #?MODEL MiN. BID BUYER AMT,REC'D 201 Wastepaper baskets (4) 202 Typing table 203 Magazine rack 204 Key box 207 Chair mat 208 Adding machine Victor 1280 209 Office Misc. 210 Disk holders (3) 211 Star printer 212 Gas card coder Magter 213 Back rest 214 Computer/elect. 215 Computer keyboard 216 Computer monitor stand 217 Monitor Acer 34T 218 Printer Texas Inst. 850XL 219 Printer IMTEC 220 Wall heater 221 Monitor Acer 222 Wall heater 223 Printer Epson LQ 1170 224 Speakers (3) 225 Elec. Filters (2) 226 Monitor IBM 6091 227 Modem 2400 BPS 228 Wall shelving unit (4) black 229 Shelf board (1) brown DEPARTMENT Public Works ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER ,MMT.REC'D 230 Headset for phone 231 Keyboards (2) 232 Keyboard 233 Keyboard 234 Keyboard 235 Phone 236 Phone 237 Calculator Texas ][nstrum.5030 238 Eng. Draft board & Elect. 239 Monitor 240 Monitor 241 Monitor 242 Metric tape Keson 243 Metric tape Keson 244 Metric tape Keson 247 Drafting machine 248 (15) 250W ceiling light 249 20 ton air jack 0353 250 Honda generator EM2200 251 Snapper Mower 65365226 RP21550 252 Echo trimmer 115570 SRM2510 253 Echo blower PB2400 254 Lift gate 255 Push mower 256 257 258 DEP)d~TMENT Fire ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 301 Tool Box 302 Cell phone 303 Pager and charger 304 Pager and charger 305 Charger 306 Scanner 10 Channel Regency 307 Power converter 308 Floor squeegee 309 Floor squeegee 310 Misc. lights/elec. Box 311 Box speakers 312 Box-pry ax, nozzle, valves 313 Table 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 DEPARTMENT City Manaaer/Assessin.o ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 401 Panasonic video camera AG-160 402 Metal file box 403 (1) book holder/stand 404 (1) cardboard file folder 405 (1) plastic file tray 406 (1) Rolodex file 407 I Flip 'n file holder 408 Index card file cabinet Steelmaster 409 Index card file cabinet Steelmaster 410 Index card file cabinet Steelmaster 4I 1 Index card file cabinet Steelmaster 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 428 429 DEPARTMENT Parks/Recreation ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 501 Office desk 502 Desk chair 503 Coffee table 504 (2) bar chairs 505 Grey desk chair 506 Green office chair 507 Classroom chair 508 Coffee table 509 Portable wet bar 510 Tan bookshelf 511 Black desk chair 512 Orange desk chair 513 Printer table 514 Card table 515 Card table 516 Card table 517 Card table 518 Card table 519 Office table 520 Brown folding chair 521 Ping pong table 522 Coffee pot 523 Coffee pot 524 Telephone 525 Telephone 526 Telephone 527 Amplifier 528 Pitching machine 529 Vacuum cleaner DEPARTMENT Parks/Recreation ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 1 530 Printer stand 531 Desk 532 Adding machine 533 Adding machine 534 Cash box 535 Cash box 536 (3) Rolodex desk access. 537 Barrel of assorted athletic pads and helmets 538 Barrel of 56 aluminum bats 539 Barrel of 61 aluminum bats 540 Barrel of 49 aluminum bats 541 Artificial Cbadstmas tree 542 Artificial Christmas tree 543 Artificial Christmas tree 544 Void 545 Copy machine 546 Telephone answering mach. 547 Emergency light 548 Box of(4) exit/emerg.lights 549 Music stand 550 Adding machine 551 Box (4) emergency lights 552 Box (4) emergency lights 553 Pediatric folding chair 554 Pediatric folding chair 555 Pediatric folding chair 556 Pediatric folding chair 557 175 upholstered stack chairs DEPARTMENT Communiw Development .iTEM ,~ DESCRIPTION SERIAL #&IODEL MIN. BID BUYER AMT.REC'D I 701 Room Air Condltloner L4064318/FlOMIC-D S5.00 Toshiba Copier with 702 Paper Tray/20 bin sorter n/a /BD7610 $25.00 Copier Stand 703 Grey with casters n/a $10.00 704 Toshiba Copier AJGglO842/BD3810 $10.00 18" Push Broom 705 Black n/a $3.00 In" Push Broom 706 Gold n/a $1.00 '~07 Lawn Rake n/a $1.00 708 Lawn Rake n/a $1.00 709 Shovel - Ames Eagle n/a $3.00 ?(0 Shovel - Garani Kodiak n/a $3.00 711 Snow Shovel - Yo-Ho n/a $2.00 712 Edwards Fire Alarm Cont~ )I 6616 $5.00 Metron Control Panel fo~ Model 1701 713 Pump Power Failure (11~ /glt) ~,O0 Silent Knight Fire 714 Control Communicator Model 5207 $50.00 Speltron ICS Fire Alarm 715 Control Panel w/2 amp n/a S60.00 I00 24 volt Hardwire 716 Smoke Detectors n/a S~O.O0 16 hardwire 717 Heat Detectors n/a S 5.00 41 Edwards Manuel 718 Pull Stations n/a $10.00 19 Edwards Horn/Strobes 719 24 volt n/a $ 5,00 72O 721 722 723 724 725 726 727 728 729 DEPARTMENT Librarv ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 801 IBM Selectric Typewriter 6705 ii 6392440 III 0 670X 802 Digital keyboard LK201AA 0 B062903FD3 803 Digital monitor VT220-C2 TA93776 0 804 Crib 0 805 Audio-plus phonograph AV 15TX 0 806 8O7 808 809 810 811 812 813 814 815 816 8][7 818 819 820 821 822 823 824 825 826 827 828 DEPARTMENT Finance/MIS ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'D 901 IBM Selectric II Correcting 26 2723898 Typewriter 902 Grahl Ergonomic task EST-C169 office chair 903 904 905 9O6 907 908 909 910 911 912 913 914 915 916 917 918 919 920 921 CalComp drawing board 23180 922 Letter paper tray N/A 923 Computer case with power N/A supply 924 (1) box obsolete software N/A and manuals 925 Epson FX-1050 printer OE 10062287 926 Colorado jumbo external CH Asset #01739 tape system D EP,A~RTMENT Finance/MIS ITEM # DESCRIPTION SERIAL #/MODEL MIN. BID BUYER AMT.REC'DI 927 (2) Hewlett Packard USO2105217 Colorado T100E tape drives USO2106478 928 (1) box misc. obsolete N/A computer equipment 929 Computer case with power N/A supply 930 Computer Case with power 168295653 supply 931 Epson FX-1050 printer OE11000683 932 (1) box Misc. computer N/A software 973 Arcus monitor 46103 10779 934 Acer monitor M7035 935 Gold Star monitor 12104 model # SN#M8 11101876 936 Seagate computer hardware ST4376NMModel# 937 Seagate computer hardware ST4766N Model # 938 Arcus monitor 4610310812 939 Computer Corp. comp.case N/A 940 I box 51A'' floppy drives N/A 941 1 box IEEE802.3 Thinnet N/A CXCFT4 cables 942 NEC Silentwriter 2 model 291365089010 909 printer 943 Computer case with power N/A supply 944 Delrina form flow N/A software/manuals 945 NEC Silentwriter Model 95 292555679 9209 946 Arcus monitor 4609310093 947 (1) box monitor accessories N/A 948 (1) box 1EEE 802.3 10 N/A buset level 3 cable 949 (1) monitor stand F/A # 01630 DEPARTMENT Finance/MIS ITEM # DESCRIPTION SERIAL #RvlODEL MiN. BID BUYER AMT.REC'D 950 Legal paper tray N/A 951 NEC printer Silentwriter 2 F/A 02073 Model 90 SN 291325369 9011 952 (1) box Technicom series N/A BC-4 phones 953 Epson FX-1050 P12Pa F/A 00693 pnnter 954 Computer case with power N/A supply 955 Computer case with power N/A supply 956 (1) box 5%" floppy disks N/A 957 (1) box 5%" floppy disks N/A 958 Computer case with power N/A supply 959 960 961 962 963 964 965 966 967 968 969 970 971 972 973 974 CITY COUNCIL LETTER Meeting of: August 23, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER CONSENT AGENDA APPROVAL NO: Fire ITEM: Establish Hearing Dates BY: Dana Alexon BY: License Revocation, Rental Propert2'es NO: .,t./, DATE: August 17, 1999 DATE: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. DonnWoods ................................ 1133 45thAvenue 2. Terry Thomberg ............................. 4326 Monroe Street 3. Joesph Ryan ................................. 1000 41 st Avenue, Unit # 103 4. Anthony Melton ............................. 3736 3rd Street 5. Wayne Mecl ................................. 3819 Main Street 6. Susan Loewenthal ............................. 1407-1409 Circle Terrace, 1206-1208 Circle Terrace, 4040-4042 Cleveland St. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Donn Woods at 1133 45th Avenue. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Terry Thornberg at 4326 Monroe Street. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Joesph Ryan at 1000 41st Avenue, # 103. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Anthony Melton at 3736 3rd Street. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Wayne Mecl at 3819 Main Street. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Susan Loewenthal at 1407-1409 Circle Terrace, 1206-1208 Circle Terrace, 4040-4042 Cleveland Street. ICOUNCIL ACTION: CITY COUNCIL LETTER Meeting off August 23, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: Fire ITEM: Establish Hearing Dates BY: Dana Alexon BY: License Revocation, Rental Properties NO: DATE: August 18, 1999 DATE: Revocation or suspension of a license to operate a rentalproperty within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Housing Maintenance Codes. 1. Ginger Duckworth ........................... 4356 5th Street RECOMMENDED MOTION: Move to Establish a Hearing Date of September 13, 1999 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Ginger Duckworth at 4356 5th Street. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of August 23, 1999 AGENDA SECTION: ORIGINATiNG DEPARTMENT CITY MANAGER NO. g-~ CONSENT AGENDA CIVIL DEFENSE APPROVAL: ITEM: Police & Fire Reserve Appreciation Event BY: M. Dugdale~ BY: NO. 4'"t~ "*,~ DATE: August 11, 1999 DATE: Background Each year the City Council has hosted an annual appreciation night for members of the Civil Defense Police and Fire Reserve Units and their guests. Plans are now being finalized for the 1999 appreciation event. Council action is required to spend money necessary for advance reservations, etc. There are funds available in the Recognition/Special Events budget fund 10! Department 45050. RECOMMENDED MOTION: Move to authorize the expenditure of up to $4,100 from the Special Events budget to host an annual appreciation night for the Fire and Police Reserve Units, and that the Mayor and City Manager are authorized to enter into contracts as needed for this event. CD99-23 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: CHANGE ORDER NO. 1 FOR THE LIMITED BY: K. Hanse BY: SITE INVESTIGATION AT MSC FOR THE WASTE OIL DATE: 8/t8/9~ DATE: Background: The City's underground waste oil tank was removed May 20, 1999 by Detterman Tank. A site inspection revealed minor petroleum contamination in the soils surrounding the tank. In accordance with State rules, the Minnesota Pollution Control Agency was contacted to discuss a course of action. Due to the minor amount of contamination, the PCA instructed that the existing soil be backfilled and restoration continue as originally planned. The PCA has instructed the City to conduct a limited site investigation. The City hired the firm of Thatcher Engineering to perform the work. Through the Limited Site Investigation, the presence of gasoline was found in one of the borings. The PCA was contacted, reviewed the boring data and instructed the City on a course of action. Additional borings and testing were ordered by the PCA in the vicinity of the boring where gasoline was found. Through the State Petrofund Program, up to 90% of this Change Order work is reimbursable. The remaining costs may be funded by the City Refuse Fund. Recommended Motion: Move to approve Change Order No. 1 to Thatcher Engineering in the amount of $4,747.50 for conducting additional boring investigation at the MSC with 10% of the funding appropriated from Refuse Fund 603-49950-3050. KH:jb 99-279 Attachment: Thatcher Proposal COUNCIL ACTION: q Thatcher T~atcher Engineering. Inc 3055 O~d Highway 8. Suite 103 Minneat3olis. MN 55418 Phone: 612-781-2188 Fax: 612-781-2241 July 14th , 1999 Mr. Steve Synowczynski City of Columbia Heights 637 - 38th Avenue, Northeast Columbia Heights, MN 55421 RE: Proposal for Conducting Additional Investigatioh at City of Columbia Heights Garage, 637- 38t~ Ave. NE, Columbia Heights, MN MPCA Leak Number: 00012660 Dear Mr. Synowczynski: As we recently discussed, I believe that we will be able to complete this investigation by advancing four to five additional Geoprobe borifigs. This additional work will be performed according to the current MPCA Guidance For Leaking Under~ound Storage Tanks (LUST) Release Cleanup, April 1996, as well as the July 9th , 1999 letter from Mark Schmitt of the MPCA. The following is our estimate to provide consulting services based on the known scope. If the scope changes, we will immediately inform you and prepare e change order if required. We have obtained two bids for the commodity services (drilhng and laboratory services), for your convenience. Since our rates have not changed since w~ performed the initial investigation, it is not necessary to obtain a second b~d, if you do not wish to. On the basis of the above scope, the costs in this proposal are as follows: Environmental Consulting Drilling Services Laboratory Services $1,274.50 $ 915.00 $ 2.552.00 Estimated Total $4,747.50 If no contamination is detected in one or more of the four proposed borings, no metal analysis will be conducted in those samples. In that case, the laboratory costs would be less than the above bid amount. As previously discussed, most services related to a LUST project are eli~ble to receive up to 90% reimbursement by the Page 2 Oity of Columbia Heights July 14, 1999 Minnesota Department of Commerce, "Petrofund". Upon acceptance as your consultant, we will make a diligent attempt to secure as much state funding for your project as possible. The costs presented on the ADDITIONAL SITE ASSESSMENT PROPOSAL/INVOICE are estimates only and our time ~heets shall reflect the actual cost for the work. Once this Additional Investigation is completed, additional work will be required, including preparing the report, as stated in our previous proposal. If you would like, once all the investigative work is completed, we could provide you with a bid for the remaining work. If Thatcher Engineering, Inc. is chosen as the consultant for this project, all commodity services such as drilling and laboratory fees will be invoiced direct and not through Thatcher Engineering, Inc. Therefore, the firms providing these commodity services may request billing information from you. We look for~vard to working with you and are prepared to start at your request. The terms for this project will be payment of each invoice due within thirty (30) days of receipt. A 1.5% monthly carrying charge will be applied to all o~erdue billing. Thank you again for considering Thatcher Engineering, Inc. If you have any questions or concerns, please feel free to call me. Sincerely, Dennis P. MeComas, P.G. Vice President DPM:lmm ~~ Enclosure ACCEPTANCE: By: Mr. Steve Synowczynski CITY COUNCIL LETTER Meetin[~ of Au[gust 23, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT CITY MANAGER NO. q CONSENT AGENDA POLICE APPROVAL: ITEM: 1999-2000 Equipment Block Grant BY2~ Thomas M. Johnson BY: NO. d~_ ~ ,,, t~ DAT~: August 12, 1999 DATE: BACKGROUND The U. S. Department of Justice has granted the Columbia Heights Police Department an equipment block grant in the amount of $23,945. To accept this grant, the City must agree to a match of $2,661. The Department would like to use this money to pay for equipment we could not normally afford. This would include miscellaneous training equipment, computer equipment, squad car equipment, officer safety equipment, etc. ANALYSIS/CONCLUSION At the present time it appears there would be adequate funds available in the 1999 Police Department budget to cover the match. The grant will be available to us early in 2000. RECOMMENDED MOTION: Move to adopt Resolution 99-70, being a resolution to accept the local law enforcement equipment block grant for $23,945 and appropriating matching monies for this grant for $2,661, to come from unexpended funds in the 1999 Police Department budget. TMJ:mld 99-298 COUNCIL ACTION: RESOLUTION 99-70 BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT EQUIPMENT BLOCK GRANT AND APPROPRIATiNG MATCHiNG FUNDS WHEREAS, the City of Columbia Heights Police Department has been granted $23,945 in an equipment block grant from the U.S. Department of Justice for the purpose of funding equipment, and WHEREAS, a condition of the grant is that the City provides $2,661 in local match for this grant, and WHEREAS, the City of Columbia Heights Police Department has provided the U.S. Department of Justice a proposal for implementation of funding for this grant, NOW THEREFORE BE iT RESOLVED by the City Council of the City of Columbia Heights that: The City of Columbia Heights enter into a cooperative agreement with the U.S. Department of Justice for the project entitled "Local Law Enforcement Equipment Block Grant Program" for the period October I, 1999, to September 30, 2000. 2. That $2,661 be appropriated from unexpended funds in the Police Department 1999 budget to pay the local match. Passed this day of ,1999. Offered by: Seconded by: Roll Call: Gary Peterson, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ,5/ FINANCE/LIQUOR APPROVAL ITEM: LEASE AMENDMENT FOR TOP BY: WILLIAM ELRITE/ BY: VALU LIQUOR AT CENTRAL PHIL SUCKEPsIV~ DATE: VALU SHOPPING CENTER DATE: 08/17/99 NO: '4' -g At the City Council work session on August 16, 1999 staff reviewed the proposal to enter into a new lease agreement with Bradley Real Estate for a five year lease with a five year option for Top Valu Liquor on Central Avenue. The first five years of the lease is in essence the same as our current lease at $7.50 per square foot. In addition to that, Bradley will reimburse us for $20,000 in capital improvements to our rental space. The improvements proposed are new wall graphics, checkout counters, and possibly some video cameras. In addition to this, they've agreed to a clause in the contract that if Rainbow leaves, for the first six months they will reduce our rent by 33% and give us the option to cancel the lease if they do not secure a new tenant within six months. The second part of the lease is an option to renew the lease for an additional five year period at a rental rate of $8.25 per square foot, which will be our first rent increase in ten years. In summary, the liquor store on Central Avenue has been very successful and renewing the lease at these terms should be very advantageous to the City. Recommended Motion: Move to authorize the Mayor and City Manager to enter into a lease agreement with Bradley Real Estate for the liquor store located at Central Valu shopping center. WE:sms/9908172 COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ FiNANCE ~ APPROVAL ITEM: U.S. WEST CONTRACT FOR BY: WILLIAM ELR]TE/ BY: ISDN TELEPHONE SERVICE PHIL SUCKERMAN DATE: NO: ~ ,~ o I~ DATE: 08/17/99 Several months ago the City contracted with Elert and Associates to provide consulting services in relationship to upgrading the City's central telephone system. As part of that proposal, Elert is recommending that we enter into a five year agreement with U.S. West for ISDN telephone trunk line service. Currently, the city has 20 telephone lines coming into our main switchboard. Under this proposal, we will be replacing those 20 lines with a new block of 23 telephone lines. The new lines will be integrated switch, digital network lines which will provide us with a more reliable, clearer telephone service. The cost for these telephone lines is comparable to what we are currently paying. Under the contract, the guaranteed five year rate is $1,224.44 per month. The two main advantages to this contract is that it gives us a guaranteed cost for five years and upgrades out system to state of the art telephone lines at no additional cost over what we are currently paying. Recommended Motion: Move to authorize the Mayor and City Manager to enter into an agreement with U.S. West for ISDN phone service. WE:sms 9908173 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 23, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.:,,..... CITY MANAGER NO: I,~ Community Development APPROVAL ITEM: First Reading of Ordinance 1398, Sale of BY: Randy Schumacher BY: NO: 4519/4521 Taylor Street NE ~,/~. ]~ DATE: August 17, 1999 Issue Statement: The enclosed information represents the bids received on the sale of two City owned duplexes, 4519/4521 Taylor Street and 4642/4644 Taylor Street Columbia Heights, MN. The bids were opened and read aloud in the City Council Chambers on August 12, 1999 at 11:30 am. The bidding process has now been completed and the City Council may now consider awarding the bids. Background: The City currently owns two vacant duplexes located at the above Taylor Street addresses. The unit at 4519/4521 Taylor was purchased in January, 1994, for $53,000. After the purchase, atotai of $22,840.43 was used for rehabilitation for a total investment of $75,840.43. The other unit, 4642/4644 Taylor Street was purchased in 1990 for $85,250 with an additional $2,000 invested for rehabilitation issues. Last summer, the EDA Board determined that they should not be in the rental business and would like to see the property owner-occupied. At the April 26, 1999, City Council meeting, City staffwas authorized to take all necessary steps to advertise the properties for sale in "as is" condition. In addition, the successful bidder on 4519/4521 Taylor Street would be required to construct a two stall garage (minimum size 20 ft. x 20 ft.) that complies to all City and State codes. The City Councils priority use for these units was focused on: (A) conversion to single family, or (B) owner-occupied/rental duplex. Bidders proposing absentee ownership of the duplex units would also be considered, but with less priority. In order to get maximum public exposure on the advertisement for bids, staffposted notices at City Hall, the Library, Murzyn Hall, on the local cable channel, sent notices to local realtors, advertised for three weeks in the Focus News real estate showcase, and one week in the Minneapolis Star Tribune. This generated interest from over 40 requests for bidding packets. Analysis: Pursuant to Minnesota Statute 412.211 and410.22, cities have the power to sell land they no longer need. The City Council has extreme latitude on how they dispose of surplus property and is not bound to sell to the highest bidder. Their decision on who to sell to may be based on local plans and policies which have the best interests of the public in mind. On August 12, 1999, the City closed bids for the two duplex units on Taylor Street. A total of twelve bids were received. Seven bids for 4642/4644 Taylor Street and five bids for 4519/4521 Taylor Street. Two of the bidders, Mr. Gregory Huber and Mr. Samuel A. Nyakundi, did not submit bid bonds or deposits because they are unable to secure mortgage financing and are requesting rent/purchase agreements. To be fair to the participants who met all bidding requirements, I will not include these two proposals in my review but will include them in the packets for your information. Option #1 - Based on best financial return to the City with owner occupant duplex status. Ms. Phoua Lee submitted the high bid for 4642/4644 Taylor Street in the amount of $91,000. Ms. Lee plans to have her parents live in one half of the duplex and provide day care for her children while she and her husband would occupy the other half. Mr. Ernest Payan submitted the next highest bid in the amount of $85,000 for 4642/4644 Taylor Street but indicated he would be interested in the 4519/4521 Taylor Street duplex if that was available. He ~vould Sale of Taylor Street Duplexes Council Letter August 16, 1999, City Council meeting Page 2 Occupy one side and rent the other to his brother-in-law. By approving this proposal the City would receive the best financial return ($176,000) and maintain owner-occupant status. Option #2 - Based on highest quality and value improvements to the units, higher rents, and general neighborhood upgrade with absentee owner duplex status. To accomplish this scenario, Mr. Ivan Pr/em has submitted bids on both units in an amount of $72,900 respectively ($145,800 total). Mr. Pr/em has a strong history of renovation ability and proposes to make significant upgrades throughout both units. He has prior experience with a 4-plex on Madison Street which received high grades from the City Fire and Inspection Departments. · The Swervo Development Corporation has submitted bids on both units as well. This proposal is somewhat different in that their first priority would be to convert both units into townhomes (individual owned) thus creating four independently owned units ( see attached memo from Joe Hollman). Their second priority would be similar to Mr. Pr/ems, however, I do not believe the proposed improvements would be as extensive. Their bid on 4519/4521 Taylor Street was $66,350 and on 4642/4644 it was $71,350 for a total bid of $137,700. As mentioned earlier, the City Council has great flexibility in the sale of these units. I have outlined the above two options based on the discussion the City Council had at its April 26, 1999, meeting. In addition, the City staff is in the process of analyzing the impact of the Community Development Block Grant dollars that were used in acquiring these units. A complete review of that issue will be forwarded to the City Council after Anoka County completes our request for information. Recommendation: Based on the discussion at the August 16, 1999 City Council work session, the general consensus favored the need to select owner occupants for this unit, as well as receiving the greatest return on investment for the city. To accomplish this outcome, staffrecommends accepting the bid from Ernesto Payan in the amount of $85,000.00 for the duplex located at 4519/4521 Taylor Street NE. Recommended Motions: Move to waive the first reading of Ordinance No. 1398, there being ample copies available to the public. Move to establish September 13, 1999, at approximately 7:00 p.m. as the second reading of Ordinance No. 1398, being an ordinance amending Ordinance No. 853, City Code of 1977, authorizing the conveyance of certain real estate at4519/4521 Taylor Street NE. Attachments COUNCIL ACTION: ORDINANCE NO. 1398 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4519/4521 TAYLOR STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Ernesto Payan the real property at 4519/4521 Taylor Street NE described as follows, to wit: Lot Twenty-one (21) and the North One-half (¼) of Lot Twenty (20) in Block Seven (7) of Sheffield's Second Subdivision according to the plat thereof on file and of record in the office of the Register of Deeds of Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the Purchase Agreement. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary O~OO<O000~~ CITY COUNCIL LETTER Meeting of: August 23, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: ~ CITY MANAGER NO: a,~ Community Development ~ APPROVAL ITEM: First Reading of Ordinance 1399, Sale of BY: Randy Schumacher BY: NO: 4642\4644 Taylor Street NE ~/,, ~ ,./t[ DATE: August 17, 1999 Issue Statement: The enclosed information represents the bids received on the sale of two City owned duplexes, 4519/4521 Taylor Street and 4642/4644 Taylor Street Columbia Heights, MN. The bids were opened and read aloud in the City Council Chambers on August 12, 1999 at 11:30 am. The bidding process has now been completed and the City Council may now consider awarding the bids. Background: The City currently owns two vacant duplexes located at the above Taylor Street addresses. The unit at 4519/4521 Taylor was purchased in January, 1994, for $53,000. After the purchase, a total of $22,840.43 was used for rehabilitation for a total investment of $75,840.43. The other unit, 4642/4644 Taylor Street was purchased in 1990 for $85,250 with an additional $2,000 invested for rehabilitation issues. Last summer, the EDA Board determined that they should not be in the rental business and would like to see the property owner-occupied. At the April 26, 1999, City Council meeting, City staff was authorized to take all necessary steps to advertise the properties for sale in "as is" condition. In addition, the successful bidder on 4519/4521 Taylor Street would be required to construct a two stall garage (minimum size 20 fi. x 20 ft.) that complies to ali City and State codes. The City Councils priority use for these units was focused on: (A) conversion to single family, or (B) owner-occupied/rental duplex. Bidders proposing absentee ownership of the duplex units would also be considered, but with less priority. In order to get maximum public exposure on the advertisement for bids, staff posted notices at City Hall, the Library, Murzyn Hall, on the local cable channel, sent notices to local realtors, advertised for three weeks in the Focus News real estate showcase, and one week in the Minneapolis Star Tribune. This generated interest from over 40 requests for bidding packets. Analysis: Pursuant to Minnesota Statute 412.211 and 410.22, cities have the power to sell land they no longer need. The City Council has extreme latitude on how they dispose of surplus property and is not bound to sell to the highest bidder. Their decision on who to sell to may be based on local plans and policies which have the best interests of the public in mind. On August 12, 1999, the City closed bids for the two duplex units on Taylor Street. A total of twelve bids were received. Seven bids for 4642/4644 Taylor Street and five bids for 4519/4521 Taylor Street. Two of the bidders, Mr. Gregory Huber and Mr. Samuel A. Nyaknndi, did not submit bid bonds or deposits because they are unable to secure mortgage financing and are requesting rent/purchase agreements. To be fair to the participants who met all bidding requirements, I will not include these two proposals in my review but will include them in the packets for your information. Option #1 - Based on best financial return to the City ~vith owner occupant duplex status. Ms. Phoua Lee submitted the high bid for 4642/4644 Taylor Street in the amount of $91,000. Ms. Lee plans to have her parents live in one half of the duplex and provide day care for her children while she and her husband would occupy the other half. Mr. Ernest Payan submitted the next highest bid in the amount of $85,000 for 4642/4644 Taylor Street but indicated he would be interested in the 4519/4521 Taylor Street duplex if that was available. He would Sale of Taylor Street Duplexes Council Letter August 16, 1999, City Council meeting Page 2 occupy one side and rent the other to his )rother-in-law. By approving this proposal the City would receive the best financial return ($176,000 ~ and maintain owner-occupant status. Option #2 - Based on highest quality and value ~mprovements to the units, hieher rents, and general neighborhood up~ade with absentee owner duplex status. · To accomplish this scenario, Mr. Ivan Priem has submitted bids on both units in an amount of $72,900 respectively ($145,800 total). Mr. Priem has a strong history of renovation ability and proposes to make significant upgrades throughout both units. He has prior experience with a 4-plex on Madison Street which received high grades from the City Fire and Inspection Departments. The Swervo Development Corporation has submitted bids on both units as well. This proposal is somewhat different in that their first priority would be to convert both units into townhomes (individual owned) thus creating four independently owned units ( see attached memo from Joe Hollman). Their second priority would be similar to Mr. Pr/ems, however, I do not believe the proposed improvements would be as extensive. Their bid on 4519/4521 Taylor Street was $66,350 and on 4642/4644 it was $71,350 for a total bid of $137,700. As mentioned earlier, the City Council has great flexibility in the sale of these units. I have outlined the above two options based on the discussion the City Council had at its April 26, 1999, meeting. In addition, the City staff is in the process of analyzing the impact of the Community Development Block Grant dollars that were used in acquiring these units. A complete review of that issue will be forwarded to the City Council after Anoka County completes our request for information. Recommendation: Based on the discussion at the August 16, 1999 City Council work session, the general consensus favored the need to select owner occupants for this unit, as well as receiving the greatest return on investment for the city. To accomplish this outcome, staff recommends accepting the bid from Laj L. Wang and Phoua Lee in the amount of $91,000.00 for the duplex located at 4642/4644 Taylor Street NE. Recommended Motions: Move to waive the first reading of Ordinance No. 1399, there being ample copies available to the public. Move to establish September 13, 1999, at approximately 7:00 p.m. as the second reading of Ordinance No. 1399, being an ordinance amending Ordinance No. 853, City Code of 1977, authorizing the conveyance of certain real estate at 4642/4644 Taylor Street NE. Attachments COUNCIL ACTION: ORDINANCE NO. 1399 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4642/4644 TAYLOR STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Laj L. Wang and Phoua Lee the real property at 4642/4644 Taylor Street NE described as follows, to wit: Lot Five (5) and the South One-half (½) of Lot Four (4), Block One (1), Sheffield's Second Subdivision according to the plat thereof on file and of record in the office of the Register of Deeds at Anoka, Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the Purchase Agreement. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary CITY COUNCIL LETTER Meeting off August 23, 1999 AGENDA SECTION: Consent Agenda ORIGiNATiNG DEPT: CITY NO. 4 Administration MANAGER'S W. Fehst APPROVAL ITEM: Establishing Council Work Sessions BY: J. Student BY: ~ ..~ ,, j~. DATE: August 17, 1999 DATE: MOTION: Move to establish Monday, August 30, 1999 at 7:00 p.m. and Monday, September 20, 1999 at 7:00 p.m. as times and dates for Council Work Sessions. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~/ PUBLIC WORKS ITEM: RESOLUTION ACCEPTING PETITION AND BY: K. Hanse~-'~ BY: ORDERING PREPARATION OF A FEASIBILITY DATE: 8/18/99~__,.~~ DATE: REFORT 4' q't 3 Background: Public Works staff has received the attached petition to construct a concrete alley to extend from Circle Terrace Blvd. to approximately the south property line of 4116 Reservoir Blvd., signed by three abutting property owners. Analysis/Conclusions: The attached resolution calls for the City Engineer to prepare the required reports for the petitioned alley improvement and would add this work to the 1999 Alley Improvement Program. It is proposed to hold the improvement hearing September 13, 1999. Recommended Motion: Move to waive the reading of the resolution, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 99- eli being a Resolution accepting the petition to construct a concrete alley to extend from Circle Terrace Blvd. to approximately the south property line of 4116 Reservoir Blvd. and setting a Public Improvement Hearing date for September 13, 1999, at 7:00 p.m. in the City Council Chambers. Attachments: Petition Resolution KH:jb 99-278 COUNCIL ACTION: PETITION TO PAVE ALLEY LOCATION: WEST OF RESERVOIR BLVD, SOUTH OF CIRCLE TERRACE BLVD To the City Council of Columbia Heights, Minnesota: We, the undersigned property owners petition the City Council to construct a concrete alley to extend from Circle Terrace Blvd to approximately the south property line of4116 Reservoir Blvd, pursuant to Minnesota Statute, Chapter 429 and that the City assess the cost of the improvement against our properties listed below as outlined in the Feasibility Report for Alley Improvements, Alley Reconstruction. We hereby agree to pay the entire cost as apportioned by the City. We understand the cost for the alley construction is $1,200.00 per property. This improvement is strictly for the benefit of the property owners at 4116 Reservoir Blvd, 4120 Reservoir Blvd and 1410 Circle Terrace Blvd. NAME ADDRESS. SIGNATURE RESOLUTION NO. 99- BEING A RESOLUTION DECLARING THE ADEQUACY OF A PETITION AND ORDERING PREPARATION OF REPORT ON ALLEY IMPROVEMENTS WITH COMPLETE CONSTRUCTION WHEREAS, a petition, signed by all 3 abutting property owners, was received to construct a concrete alley to extend from Circle Terrace B lvd to approximately the south property line of 4116 Reservoir Blvd. WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvement be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. AND BE IT FURTHER RESOLVED that the petition received represents greater than fifty percent of the property having frontage along the alley and therefore the petition is declared adequate. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on the 13t~ day of September, 1999 in the Council Chambers located at 590 40t~ Avenue NE, at 7:00 p.m., and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 23rd day of August, 1999. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 23rd day of August, 1999, as disclosed by the records of said City in my possession. Seal Jo-Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: /~ PUBLIC WORKS ITEM: RESTRICTING PARKING ON 44TM AVENUE BY: K. Hanse~ BY: FROM McLEOD STREET TO RESERVOIR BLVD. DATE: 8/18/99~Y,~~ DATE: Background: Currently parking is allowed on both the north and south sides of 44th from 9 A.M. to 3 P.M. Monday - Friday and any time on Saturday and Sunday. However, the parking lanes are only 5' wide. A Public Hearing was held by the Traffic Commission to determine whether parking should be revised on 44th Avenue from McLeod Street to Reservoir Blvd. Residents were present at the Hearing and were in favor of eliminating the parking on the south side and allowing parking on the north side. This is consistent with the parking on 44t~ Avenue west of McLeod St. Analysis/Conclusions: Commission members felt that if parking on the north side is allowed, striping could be moved to allow a wider parking area. Currently there is a parking restriction of "No parking 6 A.M.-9 A.M. and 3 P.M.-6 P.M. except Saturday and Sunday". Commission members felt that restriction should be eliminated. Recommended Motion: Move to eliminate parking on the south side of44t~ Avenue from McLeod Street to Reservoir Blvd. and to correct the striping of the street, based on a recommendation of the Traffic Commission. Recommended Motion: Move to remove the restrictions on the parking on the north side of44~h Avenue from McLeod Street to Reservoir Blvd., based on a recommendation &the Traffic Commission. KH:jb 99-282 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: August 23, 1999 AGENDA S~TION: CONSENT AGENDA ORIGINATING DEPT.: ~ CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Kathryn Pepin DATE: NO:~ ~ .J. ,~. /~ DATE: August 23, 1999 BY: BACKGROUND Ai~AL¥SIS Attached is the business license agenda for the August 23, 1999 City Council meeting. The agenda consists only of Contractors License applications. At the top of the license agenda you will notice a phrase stating "*Signed Waiver Form Accompanied Application". This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items 1999. as listed on the business license agenda for August 23, COUNCIL ACTION: TO CITY COUNCIL August 23, 1999 *Signed Waiver Form Accompanied Application 1999BUSINESSLICENSEAOENDA APPROVED BY CONTRACTORS ADDRESS FEES BUILDING OFFICIAL *Banks Remodeling *Greystone Const. *Neon Images *Rush Heatin9 Tschida Excavating, Inc. *Universal Signs *C. Walsh Plumbing 445 View St. 1221 E. Fourth Ave. 6305 Cambridge St. 49040 Acacia Tr. 7309 Lake Drive 1033 Thomas Avenue 19909 Polk St. N.E. 50.00 50.00 50.00 50.00 50.00 50.00 50.00 license.ag · ~ , .!, .I I' I ,, .I ).)t:: E!',O':? 7 ? CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WO~ ITEM: POSTING OF PUBLIC TURN-AROUND ON 41 s, BY: K. Hansenl~' BY: AVENUE ~'/~ "~7 DATE: 8/18/99 DATE: Background: On 4Pt Avenue west of Reservoir Blvd. it is a dead end street. In lieu of a cul-de-sac, the City constructed a turn-around on the north side of 41st Avenue near the end of the street. The turn-around is on City property. It has come to staff's attention that one or two of the property owners on 4 l~t Avenue are using the mm-around as a parking space. One property owner has stated that the limited parking space on 41 ~t Avenue creates a hardship for the residents. Analysis/Conclusions: Staff feels the turn-around should be posted "No Parking" and available for everyone's use as it was intended. Recommended Motion: Move to post the turn-around on the north side of 41st Avenue as "No Parking" based on a recommendation of the Traffic Commission. }CUrb 99-283 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: K. Hansen~ BY: PLAYGROUND EQUIPMENT AT PRESTEMON PARK DATE: 8/18/99'~'~ DATE: Background: The Public Works Parks Capital Improvement Budget has $30,000 established in 1999 for playground equipment replacement. Analysis/Conclusion: As part of the 1999 Storm Water Improvements, a storm water pond will be created within the park for surface water flood control. The construction will require the removal of the existing playground equipment. New playground equipment had been purchased in 1997 for Prestemon Park, but was installed in Huset East in 1998 due to the contemplated storm water construction. Staffis requesting approval for playground equipment for Prestemon Park in 1999. This is essentially a flip-flop of years. The replacement of the playground equipment at Prestemon Park is a continuation of a program that was started about 10 years ago. The intent of the playground equipment program is to: 2. 3. 4. Comply with current playground safety recommendations. Update the park facilities to make them more appealing. Provide recreation for various age levels. Provide handicapped access and usability. A Volunteer Neighborhood Resident Advisory Committee has been established to assist in the selection process. The Park and Recreation Commission reviewed this request at their July 28th, 1999 meeting and recommended to the Council to proceed with the bidding process for playground equipment replacement at Prestemon Park. Recommended Motion: Move to authorize staffto seek bids for the replacement of playground equipment at Prestemon Park. KH:jb 99-280 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 8/23/99 AGENDA.S]~CTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: a.~ PUBLIC WORKS ITEM: FINAL PAYMENT FOR JOINT AND CRACK BY: K. Hansen.,~)~ BY: SEALING ~ ' (~ ~' t q DATE: 8/18/~L2.~`~-w ~ DATE: Background: The Contractor has completed the 1999 Alley and Parking Lot Joint and Crack Sealing. The work consisted ofjoint and crack sealing the newer alleys and the parking lots in good condition prior to seal coating. The f'mal amount is less than the bid because less material than anticipated was used. Analysis/Conclusions: Staff is recommending approval of final payment to Bergman Companies, Inc. and acceptance of the work. A copy of the invoice and the Engineer's Acceptance Report is attached. Recommended Motion: Move to accept the work for 1999 Alley and Parking Lot Joint and Crack Sealing, City Project 9901 (B) and authorize final payment of $5,074.90 to Bergman Companies, Inc. of Eau Claire, Wisconsin. KH:jb 99-281 Attachment: Invoice Engineer's Acceptance Report COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 1999 ALLEY AND PARKING LOT JOINT AND CRACK SEALING CITY PROJECT NUMBER 9901 (B) August 18, 1999 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Bergman Companies, Inc. The work consisted of joint and crack sealing newer parking lots and alleys prior to seal coming. The contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE $ 9,690.00 CHANGE ORDERS $ 0.00 FINAL CONTRACT AMOUNT $ 9,690.00 FINAL WORK APPROVED ALL PRIOR PAYMENTS $ 5,074.90 $ o.oo BALANCE DUE $ 5,074.90 Sincerely, Kefl, iqR. seHtm_.~L~' City Engineer Bergman Eompames, Inc. P.O. Box 659 Eau Claire, WI 54702-0659 (715) 874-6070 FAX (715) 874-6717 RECEIVED AUG I g 1999 PUBLIC WORKS Billed To: CITY OF COLUMBIA HEIGHTS 637 38TH AVE NE COLUMBIA HEIGHTS,. MN 55421-3806 Date: 07/30/99 Invoice No: 54859A Customer No: 1790 Authorized by: KEVIN HANSEN Phone#: 612-822-2880 P.O. No:_ 9901 (B) Terms: NET 15 Sales Rep: HOUSE Job No: 12273 Project Location: VARIOUS STREET'S Quantity 5342.00 LBS Description ROUT & SEAL CRACKS CSR Unit Price 0.9500 Item Total 5,074.90 Full payment due within 15 days after completion. Maximum legal interest will be charged after 30 days. Subtotal Sales Tax Total 5,074.90 0.00 5,074.90 CITY COUNCIL LETTER Meeting of: August 23, 1999 AGENDA ,S]3CTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: ~ Recreation,~ APPROVAL ITEM: AUTHORIZATION TO PURCHASE BY: Keith Windschitl /'~/~/ BY: COMMUNITY PARTY WAGON 4 v~g~ ~, ~O DATE: August 19, I999 /~ NO: BACKGROUND: Columbia Heights VFW Post #230 has donated $5,500 to the city to purchase a community patty wagon for the residents of Columbia Heights. This party wagon would consist ora trailer loaded with many accessories, such as tables, chairs, and recreational equipment such as balls and other play equipment. The trailer could be used by Columbia Heights residents to assist them with family gatherings, special events, or community block parties where people can get to know their neighbors better. Staff believes the community party wagon will be a great donation to the city and something which would benefit ail the residents of Columbia Heights. Attached is a budget of what staff feels this party wagon would cost. Our department currently has many items that could be put in this trailer, such as tables, chairs, and some recreational equipment, which would keep the initial cost down. The total amount budgeted for this community party wagon is $5,500. Attached are three quotes for an 8'X16' trailer: Hilltop Trailer Sales, Inc. $4,085.00 Instantop, Inc. 4,490.00 Top Trailers, Inc. 4,220.00 RECOMMENDED MOTION: Move to appropriate $4,350.52 from 881-00-36230 and authorize the Mayor and City Manager to purchase a trailer at the lowest quote from Hilltop Trailer Sales, Inc. at a cost of $4,350.52 including tax. COUNCIL ACTION: Admin\CC-Partywagon /t'[illtop Trailer Sales, Inc. \ TO CITY OF COLUMBIA HEIGHTS Recreation Department Attn: Keith Windschitl SHIP TO From: Dick Pearo 4560 Central Ave. N.E. MINNEAPOLIS, MINNESOTA 55421 612/571-9103 MN Wat~ 1-800-642-2649 FAX 612/571-2536 0UOTATION DATE 8/3/99 SALES QUOTATION GQGD FOR DAYS 8x]6 Haulmark Utility Trailer (White) - Tandom Torsion axels double rear doors with locking hardwa Single side door with locking hardware. 2 Interior ceili lights with wall switch. 1 12volt battery' with vented cas~ mounted inside of unit. LEASE RATE NOTES: Total Price $4085.00 Please call me with any questions, Thank You, Dick Pearo Thank you for your quotation request. Please contact us if you have questions or change requirements. We look forward to working with you on this project. ~hone ORDER / QUOTE FORM Order Dale: P,O. #: Standard ~f& $ AXLE ......................................... WHEELS .......................... SPARE TIRE ........................................ FENDE!RS .................... cLOOR COVERING ......................... SIDES ........................ EX~ER~OR COLOR STANDAROS SUB-TOTAL WE'U, MEE; ALL YOUR TRAILER NEEDS! KE1/IN WHITE 651-464-2438 23'/10 Go~dvlew (31role N. Fo~elt Lake. MN 65025 FAX: 651-464-2241 2.3710 Gcmdview Circle Forest Lake, MN 550Z5 Phone 404.2438 Fax 464-'2241 HoursM-FSa-6p Sat 8a-12:00 $. 'Z_'= rLt,,,ott 10, 11. 19 ........................................... OPTIONS SUB-TOTAL STA.DARD$ SUB-TOTAL OPTIONS SUB-TOTAL BALANCE DUE-TOTAL ! I .' DATE ........ CARGO TRAILERS I INSTANTOP, INC. ! 9421 Hwy 10 NW I Ramsey, MN 55303 (612) 421-6081 or Fax (612) 421-9124 Model Body # of GVWR No. Length Axles (lbs.) PRICE Mini Wagon® MW6 6' 1 2,200 $1650.00 Optional charge to paint thermo-polymer roof to match exterior skin (white standard) .... $ 75.00 add'l Service Wagon® sw8 8, 1 2,200 $1775.00 SWS-N 8' 1 2,200 1995.00 SWl 0 I 0' 1 2,200 $1944.00 5Wl0-N 10' 1 2,200 2162.00 ~N~ Includes the aerodynamic Nose Cone~ as standard equipment Tote Wagon® Tote Wagon® SPORT Series Tote Wagon® TWI01 10' 1 2,990 $2325.00 TW121 12' 1 2,990 2485.00 TW141 14' 1 2,990 2655.00 TWlO1-SPORT 10' 1 2,990 $2980.00 TW121-SPORT 12' 1 2,990 3175.00 TW141-SPORT 14' 1 2,990 3370.00 SPORT Series include~ the following items az standard features: 3[~ Side Door, Aluminum Wheels, ATP Fenders, ATP Stone guard, ~' Add'l Interior Helgh[ Dome Light, Wall Sw~tch and Spare Tire/Wheel with Carrier and Cover. Due to GVWR clas$ifications of various to w vehicles, trailer bra kes may be requiyed on single axle models. Check with your local Department of Transportation for details on [~ 0. ~ regulation 7139342 Brakes are TW122 12' 2 7,700 $3655.00 TW142 14' 2 7,700 3795.00 TW162 16' 2 7,700 3995.00 cargoWagon® CW121 or CW121-102' 12' 1 3,850 $3160.00 CW141 or CW141-102' 14' 1 3,850 3395.00 cargoWagon® CW122 or CW122-102' 12' 2 7,700 $4030.00 CW142 or CW142-102' 14' 2 7,700 4245.00 CW162 or CW162-102' 16' 2 7,700 4420.00 CW182 or CW182-102' 18' 2 7,700 4690.00 CW202 or CW202-102' 20' 2 7,700 4840.00 '102" Wide Track Axles eliminate interior wheel boxes and provides a totally flat interior floor. Some states limit the use of trailers exceeding 96' overall width on non-interstate highways. 1 Wide Express Wagon® EW1222 12' 2 7,700 $4125.00 (2 Ton) EW1622 16' 2 7,700 4490~0 ~ EW2022 20' 2 7,700 EW2422 24' 2 7,700 5345.00 Express Wagon® EW1224 12' 2 10,000 $4680.00 (4 Ton) EW1624 16' 2 10,000 5045.00 EW2024 20' 2 10,000 5500.00 EW2424 24' 2 10,000 5900.00 EW2824 28' 2 10,000 6565.00 £W3224 32' 2 10,000 7075.00 Express Wagon® EW1225 12' 2 13,200 $5895.00 (5 Ton) EW1625 16' 2 13,200 6255.00 EW2025 20' 2 13,200 6715.00 EW2425 24' 2 13,200 7110.00 EW2825 28' 2 13,200 7560.00 EW3225 32' 2 13,200 8060.00 Additional charge to upgrade to a 7 Ton Express Wagon® with a 17,600 GVVVR add to any 5-Ton model listed above .................................................................................. $2850.00 WIDE BODY** option (95" I.D.) added to any Express Wagon® model listed above ............ $ 13.00 * *Some states limit the use of trailers exceeding 96" overall width on non-interstate highways. add'l LF Prices are FOB Factory. Refer to product literature for complete specifications All Prices and Specifications Subject to Change Without Notice. 1-800-348-7553 CARGO TRAILERS Community Party Wagon Budget 2. 3. 4. 5. Enclosed trailer, 8 ft. X 16 ft. $3,985.00 License and tax 289.00 Trailer graphics 500.00 Power and lighting with fixture 250.00 Additional recreational equipment 476.00 Total $5,500.00 *Note: Our department has many tables, chairs, and recreational equipment that we could start this project out with. CITY OF COLUMBIA HEIGHTS Meeting of: August 23, 1999 AGENDA SECTION: Consent ORIGiNATiNG DEPARTMENT: CITY MANAGER NO: ~ Commtmit~ Development APPROVAL ITEM: Extend Memorandum of BY: Kenneth R. Anderson ~ BY: Understanding with Real Estate Eq,uitie~s DATE: August 19, 1999 BACKGROUND/ANALYSIS: In February the City of Columbia Heights entered into a Memorandum of Understanding (Preliminary Agreement) with Real Estate Equities Development Company. The purpose of the Memorandum of Understanding was to identify certain responsibilities for development activities, timelines, and planning related to the Transition Block Redevelopment between 41~ and 42nd Avenue NE on property primarily owned by NEI College of Teclmology. This proposed project was one of the recommendations offered by the Minnesota Design Team during their visit in May, 1998. The City has received a Livable Communities Demonstration Account (LCDA) grant in the amount of $575,000 to facilitate this redevelopment project. The Memorandum of Understanding was approved by the City Council on February 8, 1999. This Agreement allows the developer to pursue additional funding sources and to prepare a preliminary design proposal, financing plan and cost analysis, and perform other development activities. We have attached for your information a copy of the approved Memorandum of Understanding as well as a letter from the City Attorney dated January 28, 1999 regarding the initial approval of the memo. The Memorandum of Understanding requires the developer to "within 180 days of execution submit to the City for review a project financing plan that shows the developer's ability to finance the project." The developer is also allowed to request an extension for an additional 90 days by giving written notice to the City of the request to extend "provided that this Memorandum will be extended only if the City finds that the Developer has diligently undertaken and pursued its obligations under this Memorandum." We have received a written request from Terrence E. Troy requesting an extension for an additional 90 days as required by this Memorandum. RECOMMENDATION: Staff is recommending the City Council grant the 90 day extension to the Memorandum of Understanding (Preliminary Agreement) to allow additional time to prepare cost estimates, financial analysis, site planning and further negotiate necessary options and agreements for property acquisition. RECOMMENDED MOTION: Move to approve the extension of the Memorandum of Understanding (Preliminary Agreement) between the City of Columbia Heights and Real Estate Equities Development Company for the LCDA Transition Block redevelopment project; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments COUNCIL ACTION: MEMORANDUM OF UNDERSTANDING Preliminary Agreement Project: TRANSITION BLOCK REDEVELOPMENT This MEMORANDUM OF UNDERSTANDING (this "Memorandum") is made and entered into this 8th day of February ,19 99, by and between the City of Columbia Heights (the "City") and Real Estate Equities Development Company, its successors or assigns (the "Developer"). WITNESSETH; WHEREAS, the City desires to promote redevelopment within its City limits; and WHEREAS, the Developer has submitted to the City a concept for the redevelopment of a parcel of land within the City; and WHEREAS, the Developer's concept, as it may be further amended or supplemented (hereinafter the "Project"), contemplates the redevelopment of the "Transition Block" into a combination of: the NEI College of Technology; a for-sale townhouse component; a tax credit rental component; a senior homing component; and additional municipal improvements, on a tract of land encompassing several parcels, including the NEI College of Technology campus, a private single family residence located at 4157 Jackson Street North East, 4156 Central Avenue (Citywide Locksmiths), and 4150 Central Avenue (the former Columbia Professional Building) (hereinafter the "project site"), the approximate boundaries of which are set forth in "Exhibit A" hereto; and WHEREAS, the City and the Developer together have secured funding from the Metropolitan Council's Livable Communities Demonstration Account to assist in financing the redevelopment of the project site; and WHEREAS, the City has reviewed the Project and has an interest in supporting redevelopment of the project site, under such terms and conditions as may be established by further negotiations during the term of this Memorandum between the parties, provided that: 1) A satisfactory agreement can hereafter be reached between the parties regarding the minimum requirements for redevelopment of the project site; 2) The Developer, in its judgment, can secure satisfactory financing sufficient for completion of the Project; 3) A satisfactory agreement can be reached by all parties relative to the level of public assistance to be provided; 4) All parties can satisfactorily agree on the design concept of the Project, including exterior material selection, unit configuration, site configuration, and additional architectural requirements; 5) The City is satisfied that the Project is economically feasible and in the best interest of the public. NOW, THEREFORE, in consideration of the mutual promises and agreements heroin, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the Developer agree as follows: 1) Unless otherwise extended by written agreement between the parties, negotiations shall continue for a period of 180 days following execution of this Memorandum. The Developer may request an extension for an additional 90 days by giving written notice to the City of a request to extend; provided that this Memorandum will be extended only if the City finds that the Developer has diligently undertaken and pursued its obligations under this Memorandum. Nothing in this Memorandum shall be construed to require the City to approve any element of the Project, nor shall this Memorandum be construed as vesting in the Developer any cause of action against the City arising from any failure or refusal by the City to approve the Project. 2) During the term of this Memorandum, or any mutually agreed extension thereof, the parties shall use their best efforts to attempt to negotiate and formulate a definitive redevelopment contract (hereinafter the "Contract for Redevelopment") which shall provide for the redevelopment of the Project and shall, at a minimum, contain the following: a) Terms and conditions upon which the Developer will acquire the land identified as the project site and complete the Project; b) Terms and conditions concerning the scope and timing of construction of the Project by the Developer and of any public improvements to be constructed in connection with the Project; and 3) During the term of this Memorandum, the Developer shall: a) Provide to the City, within 90 days of execution of this Memorandum, evidence that it is duly organized and eligible to do business under the laws of the State of Minnesota. b) Provide to the City, within 60 days of the execution of this Memorandum, a preliminary design proposal and a cost analysis projection for the development, design and construction of the Project. The proposal shall show the location, area, size and nature of the Project and other graphic or written explanations of the Project, and shall be accompanied by a time schedule for the Project. 2 c) Within 180 days of execution, submit to the City for review a Project Financing Plan that shows the Developer's ability to fmance the Project. d) Furnish to the City, or its designated f'mancial consultant, such information or f'mancial statements as the City may reasonably request concerning the entity comprising the Developer and evidencing the financial capacity of such entity. e) The Developer shall provide the City with all reasonably requested information necessary to evaluate the Project. 4) Indemnification of the City: a) b) The Developer understands and agrees that the City shall have no obligation for any expenses of the Developer heretofore or hereafter incurred with respect to the Project. The Developer agrees to indemnify and hold the City harmless against any and ail losses, claims, damages, expenses or liabilities to which the City may become subject to resulting from or in connection with the City's consideration of the Project. Termination of this Memorandum: 5) This Memorandum, and the approval of the Project by the City, if any, shall automatically terminate and be of no further effect if the Project does not commence construction within 9 months after the date of this Memorandum. The Developer shall not be entitled to any refund or rebate of the amount paid pursuant to this Memorandum as a result of such automatic termination. The Developer may request an extension of this Memorandum, but such an extension shall be effective only if approved by the City, in its sole discretion. 6) It is the intention of the parties that this Memorandum: a) Shall document the present undemtandings and commitments of the parties; and b) Shall lead to negotiation and execution of a mutually satisfacto~ Contract for Redevelopment for the Project prior to the termination date of this Memorandum. Said Contract for Redevelopment (together with any other agreements entered into between the parties hereto and contemporaneous therewith), when executed, shall supersede all obligations of the parties hereunder and constitute the entire agreement between the parties hereto. IN WITNESS WHEREOF, the parties have executed this Memorandum as of the date first above written. THE CITY OF COLUMBIA ~I~S Ga~ L. Pearson ITS: Mayor Walter R. Fel~st ITS: City Manager DEVELOPER This document was drafted by Real Estate Equities Development Company - January, 1999. 4 City 0f Columbia Heights EXHIBIT A LCDA Transition Block Property Map Description _ this mop illustrates the geographic bounac~r¥ of the trar~sition properly which is 1he primary subject of the Livable Communities Demonstratior~ Accouter (LCDA) Area Locator Map Date: February !.8. 1999 4157 Jackson Street NE PIN #35-30-24-14-0096 Owner: Lawrence and Rose Ostrander Legal: Lots 29 & 30, Blk. 38, Columbia Heights Annex to Minneapolis Assessed Value: · land value: $24,300 · improvements: $51,800 · est. market: $76,100 4156 Central Avenue NE PIN #35-30-24-14-0091 Owner: Citywide Locksmith Larry and Patricia Truehart Legal: Lot 1, Blk. 38, Columbia Heights Annex to Minneapolis Assessed Value: · land value: $23,000 · improvements: $44,600 · est. market: $67,600 4150 Central Avenue NE PIN #35-30-24-14-0092 Owner: Economic Development Authority Legal: Lot 2 and South 11 ft. of Lot, Blk. 38, Columbia Heights Annex to Minneapolis Assessed Value: · land value: $9,300 · improvements: $4,700 · est. market: $14,000 4110 Central Avenue NE PIN #35-30-24-14-0149 & 0148 Owner: North Coast Partners, 7500 W. 78~ Street, Edina, MN 55439 Legal: Lots 3 & 4, Blk. 38, Columbia Heights Annex to Minneapolis and lot/unit 1, Blk./Tract 1, Northwestern Addition Assessed Value: · land value: $263,600 · improvements: $763,400 · est. market: $1,027,000 825 4Pt Avenue NE PIN #35-30-24-14-0141 Owner: NEI College of Technology Legal: Lot/Unit 1, Blk. FFract 2, Northwestern Addition Assessed Value: · land value: $757,400 · improvements: $5,045,700 · est. market: $5,803,100 BGS Baron, Ouzy & Steffen, Ltd. 400 No~.htown Financial :/00 Coon Rapids Minneapolis, MN (612) 7~-B5~ F~ (01g) 1~-1777 TO: FROM: Ken Anderson, Community Development Dir,~ctor, City of Columbia Heights James D. Henfft, City Auomey, Cit~ of Columbia Heights ~ RE: Memorandum of Understanding Between Columbia Heights EDA and Real Estate Equities Development CumImny DATED: J~nuary 28, t999 This memo is to confma our meeting and conversation on Wednesday. January 27, 1999, regarding thc above-referenced document. In reviewing the document. 1 indicated that I would be lookin~ tbr the lbllowing issues ~md areas of concern: 1. Does this document cnmte un exclusive relationship between the EDA and the developer? The agreement does not establish exclusive negotiation rights between the EDA and the proposed developer. While the EDA could certainly enter into ~uch an ,~dreement, it would not be my recommendation in that it would preclude the I.:DA from disenssing the development possibilities with ~ny other potential interested parties. While no one has been beating down the door to redevelop this ar~ 1 think it would be a mist~e for th~ EDA to enter into ~t exclusive agx~-mcm unless there was adequate consideration (i.e. money) being offered to the EDA to essentially keep this Wojeet offthe market for a certain length of time. Since this Agreement is not exclusive, this enncem is not at issue. 2. Does the agreement commit thc EDA to take any action within a ceftin timeframe? I would be concerned if the agreement ~qui~ the EDA to act in a certain fashion within a oer~ timeframe. This ~-ement do~s not. The only timeframes established within the al,.':~ement ave those placed on the developer in orde~ to assure axe EDA that the developer is seriously moving ahead with the concept. 3. Docs thc agreement contain any direct or lndh~ct approvals t~om thc EDA? Obviously I would not want the agreement to contain any such language that would either directly or indimctl y be interpreted as a consent or agreement by the FDA to proceed with this pro]ecl in a Ixtiain fashion. This agreement does not contain any such mnnifc$! or latent at,~OVUl. Does thc alp~mcnt contain any langu~c that could be considered to bca promise from thc EDA to take, or not tukc certain acUon in the future:? This agr~-mcnt does not contain any such promise, cithcr direct or indirect. In fact, the ~cnt contains clear language to thc contrary. As a practical ma~er, this agreement is meaningless fi-om the perspcctlve of the FDA. ltowevor, it'it is ofus~ to thc potential dcvcloper, I would noi object to thc EDA enterh~ into thc same. ffyou or any of the commissioners have any remaining questions or concerns regarding the above-referenced document, please do not hcsitate in conlactJng me. 43711_1 CITY COUNCIL LETTER Meeting of: AUGUST 23, 1999 AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPT.: CITY MANAGER ENGINEERING & APPROVAL NO: ~ ASSESSING ITEM: RESOLUTION NO. 99-69 ORDERING BY: KATHY JEAN YOUNG & BY: AND LEVYING AN IMPROVEMENT JANE GLEASON NO: ~t ,../~ DATE: AUGUST 5, 1999 ALLEY MID-BLOCK LIGHT 677-35 Attached is the backup information and resolution ordering and levying an improvement for one mid~block light between 5th Street and 6th Street, 48th Avenue N.E. to 49th Avenue N.E. The proposal is to take over the billing for an existing protective light on a pole located behind 4840 - 6thStreet, as shown on the attached sketch. The typical costs for a Protective light, as billed by NSP in 1999, is $88.00 per year. Currently, the actual cost charged for the light by NSP is billed to the property owner each month. The City has been petitioned to take over the billing starting with the September electric billing payable in October. RECOMMENDED MOTION: Move to waive the reading of the Resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 99-69, being a Resolution Ordering and Levying one th protective mid-block light on the property at 4840 - 6 Street N.E., known as PIR 677- Area 35 - Project 9914. COUNCIL ACTION: Janeg\midblock\67735CL PETITION ALLEY LIGHT LOCATION: Behind 4840 6t~ Street We the undersigned petition the City Council of Columbia Heights to assess for one NSP Night Watchman light in the alley. The light will remain on the pole adjacent to 4840 6th Street. We understand that we will be assessed annually for the light. For a 40' wide lot, the current cost is approx'unately $10.00 per property per year. This cost will increase with increases in the electric rate. INSTALL NAME ADDRESS LIGHT I¢'z,?f, - ; DO NOT INSTALL LIGHT CITY OF COLUMBIA HEIGHTS NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council has determined that the following Public Hearing be held on Monday, August 23, 1999, at 7:00 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider the following: P.I.R. # 677-35 - PROJECT #9914 The installation of one (1) automatic protective light in the alley at 4840 6th Street N.E. Notice is hereby given that all persons having an interest therein will be given an opportunity to be heard, and such information pertaining to the said installation may also be considered at that time. Notice is hereby given that this Public Hearing will also include the adoption of the assessment roll #677-35, for the area of mid-block alley lighting. The proposed assessment is presently on file for public inspection at the City Manager's Office. Notices are being mailed to all affected property owners. The cost as billed by Northern States Power will be billed each year. Written or oral objections will be considered at the meeting. An owner may appeal an assessment to District Court pursuant to Section 429.081 by serving notice of appeal on the Mayor or Clerk of Columbia Heights within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service upon the Mayor or Clerk. This assessment may be paid in full without interest on or before the 15t~' day of September of each year. Failure to pay the annual installment render the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Auxiliary aids for handicapped person are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. CITY OF COLUMBIA HEIGHTS WALTER FEHST CITY MANAGER Published in Focus 8/5/99 and 8/12/99 P.I.R 677-35 COLUMBIA HEIGHTS PROJECT 9914 PROPOSED ALLEY LIGHTING 5TH STREET TO 6TH STREET 48TH AVENUE N.E. TO 49TH AVENUE N.E. CITY POLICY GENERAL LIGHTING PROGRAM Provide street lighting at each intersection, dead end or cul-de-sac, and at least every 400 feet on unintersected street segments. LIGHTING IN ADDITION TO GENERAL LIGHTING PROGRAM Permit property owners requesting additional lighting to set up a mid-block or alley lighting program. This consists of adding street or alley lights, generally to existing poles, and charging the cost as a property benefit. PROPOSAL RETAIN ONE (1) AUTOMATIC PROTECTIVE LIGHT AT 4840 6TH STREET Current N.S.P. cost for one (1) Protective Light * $88.00 * Costs are subject to increases due to electric rate adjustments by Northern States Power Co. as approved by the Minnesota Utility Services Commission. YEARLY COST PER ASSESSABLE FOOT $88.OO 400 Assessable Feet $0.22 Per Foot ESTIMATED ANNUALPARCELCOST BENEFITTED PARCEL ADDRESS FEET COST/FOOT CHARGE 4829 5TH STREET 12 $0.22 $2.64 4833 5TH STREET 40 $0.22 $8.80 4837 5TH STREET 60 $0.22 $13.20 4843 5TH STREET 60 $0.22 $13.20 4849 5TH STREET 28 $0.22 $6.16 4828 6TH STREET 12 $0.22 $2.64 4834 6TH STREET 60 $0.22 $13.20 4840 6TH STREET 60 $0.22 $13.20 4846 6TH STREET 52 $0.22 $11.44 4852 6TH STREET 16 $0.22 $3~52 TOTAL 400 $88.00 · 49TH AVE 48TH AVE · ALLEY LIGHT ~ BENEFITTED PROPERTIES P.I.R. 677-35 COLUMBIA HEIGHTS PROJECT 9914 ALLEY LIGHTING WITH ONE (1) PROTECTIVE LIGHT 5TH STREET TO 6TH STREET 48TH AVENUE N.E. TO 49TH AVENUE N.E. (THE POLE BEHIND 4840 6TH STREET) RESOLUTION NO. 99 - 69 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light, on the existing pole behind 4840 6th Street, numbered 677-Area 35 - Project #9914. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 23~ day of August, 1999, in the City Council Chambers, 590 - 40th Avenue N .E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 35 - Project 9914 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 2000 (covering September electric payable in October, 1999 through 2000), and in annual installments thereaffer, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereaffer a 10% penalty plus Anoka County fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said imprevement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 35 for mid-block alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 23rd day of August 1999. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary RESOLUTION NO. 99- 69 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light, on the existing pole behind 4840 6th Street, numbered 677-Area 35 - Project #9914. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 23Td day of August, 1999, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such heating having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 35 - Project 9914 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 2000 (covering September electric payable in October, 1999 through 2000), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty plus Anoka County fee is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 35 for mid-block alley lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 23rd day of August 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary COLUMBIA H£1GH?$ PUBLIC LIBRARY BOARD Oi August 3, 1999 The meeting was called to order by Chair, Barbara Miller at 7: l 5 p.m.. Those present were: Nancy Hoium, Barbara Miller, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 6th, meeting as mailed. The August 9, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. It was noted that the line item 4000 Repair and Maintenance is in the red because of the transfer to the General Fund for the office cleaning position/contract. Old Business: A correction/clarification to the bill list from the last meeting was made. The payment to Anoka County for the automated circulation system was for two quarters, at $843.85 per quarter. The question about using cable money for computer expenditures was researched. A transfer from one fund to another can only be made for budgeted items. A computer expenditure would not qualify for this type of transfer. A list of tree replacements for the Northwest comer of the building was reviewed. The Board decided on replacing the Maple tree that had to be removed with a Burning Bush. Richard Hubbard joined the meeting at this point. Brent Larson, page, resigned his position prior to starting training. This leaves two page positions unfilled. The library will be accepting applications until the positions are filled. Space Needs Committee update was presented. Both Marsha and Becky have spent time with representatives from Buetow and Associates. Concerns were voiced about where the study fits in with the multi-use facility that is being proposed. Becky referred questions that were asked by the representatives to the City Council and City Manager's office. Buetow and Associates will be submitting two proposals. One proposal will be for new facilities and the other would be for renovation of current buildings. The draft document the Board has been discussing about possibilities for a new building has been given to the representatives. The proposed year 2000 budget document that was taken to the meeting with the City Manager and Finance Director was reviewed. Levy limits have been set for next year and no City Manager proposed budget has been returned to the departments at this time. The annual budget meeting between the City Council and Library Board will most likely take place in October, on the regularly scheduled Board Meeting night. A report on the Lincoln car program of 7/26 was presented. 130 people attended the presentation. This collaborative effort was well received, and a wonderful j ob was done by all who prepared for the event and participated that evening. Jerry Young's retirement party was attended by Marsha and Becky. A letter addressed to Barb Miller thanking the Board for their gift w, as shared with the Board. Bev Flaherty has been appointed the new Director of Anoka County Library effective August 1st. Bev and Becky will meet in the fall to discuss future endeavors. New Business: 1. The article in Public Libraries entitled "Promoting Public-Access Computers in libraries" was reviewed by the Board. 2. The article by Nomen Reese from the May/June issue of Public Libraries entitled "Caffi Service in Public Libraries" was reviewed. 3. Two evening supervisors have tendered their resignation as of fall schedule. An ad will be placed in the Star Tribune the weekend of 8/8 for these positions, 4. Becky worked as a representative of the City at the Anoka County Fair on July 28. Several people recognized her that had attended the Lincoln car program a couple of days earlier. 5. The Board was reminded that the Volunteer Recognition program will be held on September 7th, 1999, followed by the regular Board Meeting. Nancy Hoium reported that she will be out of town for that meeting. Them being no further business the meeting was adjourned to executive session at 8:00 p.m. Respectfully submitted, Je~nine M. Schmidt Secretary to the Library Board of Trustees. The CiO/of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. 2 OFFICIAL PROCEEDINGS COLUIVIBIA HEIGHTS TRAFFIC COMMISSION AUGUST 2, 1999 The Traffic Commission Meeting was called to order at 7:05 P.M. I. ROLL CALL Present: Staff: Carlson, Goodman, Jolly, Stumpf, Sturdevant Kathyjean Young, Assistant City Engine.er Tom Johnson, Police Chief II. APPROVAL OF JUNE 7, 1999, MINUTES Commissioner Carlson questioned the correctness of the minutes under Reports, City Engineer, "Request to Change Day of Meeting". The minutes stated "The City Council has requested the Traffic Commission change the regular meeting d~te". Staff commented that this was the information given due to the fact that the Council has work sessions scheduled on the first Monday evening and if the Traffic Commission Meetings run longer, the work session meetings get started late and it is an inconvenience to any residents who may be in attendance to address an item on the work session. Motion by Carlson, second by Goodman to approve the minutes of the June 7, 1999, Traffic Commission Meeting. Motion carried. III. OLD BUSINESS PUBLIC HEARING TO RESTRICT PARKING ON 44TM AVENUE FROM McLEOD STREET TO RESERVOIR BLVD. A Public Hearing was held to determine whether parking should be revised on 44th Avenue from McLeod Street to Reservoir Blvd. The parking will either be eliminated or allowed only on the north side. Mr. Ingvarsson of 4354 Royce St. and Mr. and Mrs. Piersak of 4348 Royce St. were present at the Hearing and were in favor of eliminating the parking on the south side and allowing parking on the north side. Commission members felt that if parking on the north side is allowed striping could be moved to allow a wider parking area. Currently there is a parking restriction of "No Parking 6 a..m.-9 a.m. and 3 p.m.-6 p.m. except Saturday and Sunday". Official Proceedings Columbia Heights Traffic Commission August 2, 1999 Page 2 Motion by Sturdevant, second by Goodman, to recommend the City Council eliminate parking on the south side of44t~ Avenue from McLeod Street to Reservoir Blvd. and to correct the striping of the street. Motion carded. Motion by Jolly, second by Stumpfto recommer~d the city Council allow parking on the north side of 44th Avenue without restrictions in compliance with City-wide parking ordinance. Motion carded. REQUEST TO ALLOW PARKING ON THE NORTH SIDE OF 37TM AVENUE In 1989 37th Avenue was changed from a two-lane street with parking on both sides to a four-lane street with no parking allowed. This was done in order to obtain State Aid funds to replace the deteriorated concrete street panels. Recently the City of Minneapolis reinstated parking on the south side of 3 7th Avenue. Minneapolis did not request State Aid approval. Since 1989 the State Aid roles have changed the width requiremems for streets. A letter was sent to the State Aid Office requesting information on what would be required to reinstate parking on the north side of 37th Avenue from Tyler Street to Hart Boulevard. The reply is that there is no specific procedure to request the change but all State Aid Rules and Policies must be followed. Staff believes that a parking lane could be reinstated on the north side of 37th Avenue until the street is reconstructed, however parking along 37t~ Avenue will increase visibility problems at driveways and intersections. Motion by Joe Goodman, second by Ed Carlson, to call a Public Hearing to re- instate parking on the north side of 37th Avenue N.E. Roll Call: Goodman-nay, Stumpf-aye, Carlson-aye, Sturdevant-aye, Jolly-nay. Motion carried. REQUEST TO CHANGE TWO-WAY STOP TO FOUR-WAY STOP AT THE INTERSECTION OF 39TM AVENUE AND ARTHUR STREET Ms. Katia Medvetski of 3966 Cleveland St. has requested the two-way stop at the intersection of 39th Avenue and Arthur Street be revised to a four-way stop. Currently the traffic on 39th Avenue is required to stop. The concern is the speed of traffic southbound on Arthur Street. Official Proceedings Columbia Heights Traffic Commission August 2, 1999 Page 3 The Police Department conducted a volume and speed survey and reported that the average speed southbound on Arthur approaching 39th Ave. was 27 mph and eastbound on 39th Avenue approaching Arthur was 24 mph. There has only been one reported accident. Staff reported that none of the guidelines are met for considering the installation of multi-way stop signs in residential areas. Visibi. lity at the intersection is good. Ms. Medvetski asked if there were some other traffic control measures that could be implemented at this intersection. There is a hill on Arthur Street, the lake is a visual obstruction going south and a curve in the road all add to traffic and speed. · She noted that the "20 mph" speed sign is obstructed by tree branches. It was recommended that the Police Department monitor the, area and use the speed trailer to make motorists aware of their speed. Discussion was also held on the new signage colors other cities are using. Perhaps this would make motorists more aware of the speed in this area. Motion by Sturdevant, second by Goodman, to deny the request to install stop signs on Arthur Street at 39th Avenue and request the Police Department monitor this location over the next month until school starts. Motion carried. IV. OTHER OLD BUSINESS None V. NEW BUSINESS REQUEST TO REVISE INGRESS AND EGRESS AT HIGHLAND ELEMENTARY SCHOOL Mr. Bob Lundberg with the School District contacted me concerning the ingress and egress at Highland Elementary School. The School District is requesting permission to install a driveway opening across from Johnson Street. The existing opening would be used for ingress traffic and the next opening would be used for egress traffic. This second opening compliments the flow of traffic in the parking lot. The School District has been told they will need Anoka County's approval to revise the ingress and egress at Highland School. Official Proceedings. Columbia Heights Traffic Commission August 2, 1999 Page 4 Motion by Goodman, second by Sturdevant, to approve an egress driveway opening across from Johnson Street for Highland Elementary School. Motion carried, REQUEST TO CALL A PUBLIC HEARING TO ELIMINATE PARKING ON THE NORTH SIDE OF 37TM AVENUE FROM VAN BUREN STREET TO CENTRAL AVENUE .The building at the northwest comer of 37h Avenue and Central Avenue (formerly NAPA) is currently vacant. This would be a good time to resolve the parking issue on the north side of 37th Avenue from Van Buren Street to Central Avenue. Commissioner Jolly indicated he was not in favor of parking on the north side of 37th Avenue east side of Central but the one block on the west side of Central on the north side of 37th Avenue is a differem situation. He felt this parking issue should be addressed and kept separate from the parking issue on the east side of Central. Motion by Goodman, second by Sturdevant, to call a Public Hearing to eliminate parking on the north side of37t~ Avenue from Van Buren Street to Central Avenue. Motion carried. PUBLIC TURN-AROUND ON 41sT AVENUE, WEST OF RESERVOIR BLVD. 41st Avenue west of Reservoir Blvd. is a dead-end street. In lieu of a cul-de-sac, the City constructed a turn-around on the north side of 41~ Avenue near the end of the street. The mm-around is on City property. It has come to staff's attention that one or two of the property owners on 41st Avenue are using the turn-around as a parking space. One property owners has stated that the limited parking spacer on 41st Avenue creates a hardship for the residents. Staff feels the mm-around should be posted "No Parking" and available for everyone's use as it was intended. Motion by Smmpf, second by Goodman, to recommend to the City Council that the turn-around on the north side of 41*t Avenue be posted as "No Parking". Roll Call: Stumpf-aye, Goodman-aye, Carlson-nay, Sturdevant-nay, Jolly-aye. Motion carded. Official Proceedings Columbia Heights Traffic Commission August 2, 1999 Page 5 VI. OTHER NEW BUSINESS None VII. REPORTS A. CITY ENGINEER 1. REQUEST TO CHANGE DAY OF MEETING The City Council's schedule has changed to include ,work sessions held regularly on the first and third Monday evenings of the month. It would be beneficial to residents, the City Council, and staffto change our meeting date. Staffreviewed the City calendar and the first Wednesday or Thursday evenings seem to be the most feasible. Commissioner Carlson didn't think that the request to change the meeting day came from the City Council or that they objected to the Monday meeting day. No action was taken to change the meeting day. They will continue meeting on Mondays and staff will review the work session agendas and adjust the time of the Traffic Commission meetings to an earlier start time as needed. Motion carded. Commissioner Carlson requested staff poll the Traffic Commission members when there is a time change. B. POLICE CHIEF None C. COMMISSIONERS None Official Proceedings Columbia Heights Traffic Commission August 2, 1999 Page6 VIII. ADJOURNMENT Motion by Sturdevant, second by Goodman, to adjourn the meeting at 8:30 p.m. Respectfully Submitted, Jc(~ Baker Traffic Commission Secretary City of Columbia Heights Park and Recreation Commission July 28, 1999 The meeting was called to order by Chairperson Eileen Evans at 6:31 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Gary Mayer; Scott Niemeyer; Bob Ruettimann; Keith Windschitl, Recreation Director Members absent: Bruce Magnuson; Gary Peterson Also present: Lauren McClanahan, Public Works Superintendent; Christin Clarey; Carrie Dohn APPROVAL CONSENT AGENDA Motion by Foss, second by Ruettimann to approve the consent agenda. All ayes, motion carded. LETTERS AND REQUESTS REQUEST USE OF SENIOP, JOSTRANDER ROOM / CHRISTIN CLAREY Christin Clarey and Carrie Dom were present to request use of the Senior/Ostrander Room. They are speech pathologists who serve brain-injured adult clients in the metro area. They would like to start a social club for their clients twice a month on dates when Murzyn Hall staffis already scheduled. They would like to keep the costs down for their clients, many of whom have limited funds available to them. The room would be cleaned up prior to their leaving. They will coordinate their events with Murzyn Hall staff. Motion by Ruettimann, second by Foss to approve use of the Senior/Ostrander Room, with the fee being waived. All ayes, motion carried. REQUEST USE OF SENIORJOSTRANDER ROOM / ELLEN HANSEN, AL-ANON PROGRAM Members discussed the request from Ellen Hansen, Al-Anon, for usc of the Senior/Ostrander Room on November 6, 1999, with the fee being waived. Motion by Ruettimann, second by Niemeyer to allow the group to receive the resident discount if the renter was a Columbia Heights resident. All ayes, motion carried. OLD BUSINESS DNR GRANT APPLICATIONS FOR PARK SYSTEM IMPROVEMENTS The Public Works Director/City Engineer advised members that the City of Columbia Heights did not receive any grant monies from the DNR for park improvements. Possible reasons for this PAGE TWO are: 1) the focus of park improvements did not have a wide-ranging impact to many people and 2) the public needed an opportunity to comment via a special heating. The city was encouraged to apply again in the future. Perhaps future applications could focus on Huset Park improvements. For future reference, members wanted to know who received funding and for what projects. The Public Works Director/City Engineer indicated that some cities received funding for regional trails. Members suggested that staff talk with the regional representative to get input on future grants that become available. COMMUNITY USE OF CITY 15-PASSENGER VAN Members reviewed the policy that governed use of the city bus. Members felt that the passenger van use should be regulated. Only organized community groups and city staff should be allowed use of the van. Requests for use of the van should be made two to three weeks in advance and should be approved by the Park and Recreation Commission. The van could be used to transport program participants in emergency situations; however, two staff should be on the van during transports ofjuveniles for liability reasons. We should establish a list of approved volunteer drivers who will have their drivers license and background checks mn by the police department. The city will provide insurance for the vehicle. Members felt we need more input from the City Council on this matter. MINNESOTA TWINS MOLITOR FIELDS FOR KIDS GRANT The Recreation Director reported that if we receive grant monies, the signs that must be posted in parks will be provided by the MN Twins, Pepsi, or Northwest Airlines. Staff will apply for the grant. ROOF DAMAGE ON SOUTHWEST CORNER OF MURZYN HALL The Recreation Director reported that we received a bid from Roof Design Partners. This is the company that repaired the outer six feet of the roof. Their bid was $10,000 for the north and west sections. Members asked if there were any hidden costs for items such as plywood or ice shield. Staff will seek bids for the roof repair. Members suggested that staff get the insurance report to see what they recommended. Discussed the possibility of replacing the entire roof. Members suggested that we avoid using fiberglass shingles. COST OF TILE FOR LABELLE LOUNGE The Recreation Director reported that he has received rough estimates from three companies. The cost of tile ranged from $4.50 to $6.50 per square foot installed. Staff determined that the bar, front hallway, and back hallway totaled 3,200 square feet. If tile cost $5.50/sq. ft., the cost of the project would be approximately $20,000. This item has not been budgeted for next year. PAGE THREE RECREATION SURVEY SUMMARY AND RECOMMENDATIONS The Recreation Director distributed information from Ingraham and Associates. The City Manager feels staff should use $10,000 from the Back to the Parks fund to pay for architectural planning and a design for the multi-use center. The project is estimated at $4,551,300. This would amount to an annual increase per household of approximately $35 per year. Members felt that persons who responded to the surveys should have an opportunity to attend public meetings to give input on the multi-use center. Since all the parks are in need of upgrading, some members felt we should include park improvements in the bond referendum. The estimated cost of park improvements is $2.5 million for all the parks. Motion by Ruettimann, second by Niemeyer to authorize use of $10,000 from Back to the Parks fund to develop plans for a multi- use center and parks improvements, with input being sought from those who responded to the recreation surveys and from those who have attended meetings on this issue. All ayes, motion carried. NEW BUSiNESS PRESTEMON PARK PLAYGROUND EQUIPMENT REPLACEMENT The Public Works Director/City Engineer indicated that staff would like authorization to seek bids for playground equipment for Prestemon Park in 1999. A voluntary resident advisory committee will be involved in the process. Members indicated that equipment is needed for small children as well as older children. USE OF FERTILIZER AND WEED CONTROL IN PARKS AND OTHER PUBLIC LANDS At the June 28 City Council meeting, resident Dee Logan asked that the city stop using all chemicals on lawns at city parks. The Public Works Director/City Engineer reported that the city has steps in this direction, such as using mulching mowers, setting the cutting depth higher to keep moisture in the soil, aerating the soil, etc. However, to stop using chemicals of any kind would have catastrophic results. Staffis willing to try new organic products on a sample area of lawn; however, Ms. Logan did not want any products whatsoever put on lawn areas. Members reviewed the current turf management policies. Motion by Ruettimann, second by Foss to recommend that the Park & Recreation Commission concur and acknowledge the current turf management policies used by the Public Works Department. All ayes, motion carried. DATE FOR 2000 JOINT BUDGET MEETING Members agreed to have the 2000 joint budget meeting with the City Council on Wednesday, October 27, 1999. Staff will check to make sure council members are available on that date. PAGE FOUR COMMUNITY PARTY WAGON The Recreation Director reported that VFW Post #230 has donated $5,500 for a community party wagon. This will be an enclosed 8' X 16' Haulmark trailer with tables, chairs, coolers, and recreation equipment. The trailer could be reserved and delivered to the rental site by city staff. Members reviewed the rental policy used by Lino Lakes for use of their community party wagon. Members and staff will develop a usage policy for the party wagon at the next meeting. INCREASE IN COST OF LION'S BAR DRINKS The Recreation Director advised members that the Lion's Club has increased the price of their bar drinks from $1.50 to $2.00 as of September 1, 1999. He was concerned that this could be a problem for renters who booked the hall earlier and are not aware of the change in price. Members felt the pricing was reasonable. REPORTS RECREATION DIRECTOR The Recreation Director reported that the Mayor is feeling better since his recent surgery. PUBLIC WORKS DIRECTOR/CITY ENGINEER The Public Works Director/City Engineer reported that crews who are grading at Prestemon Park found contamination in the soil consisting of petroleum based products. The contamination was reported to the Pollution Control Agency. Soil samples showed a low level of contamination. Park crews have reconstructed the overlook at LaBelle Pond. Staff recommends that trash containers be replaced in the parks and at City Hall. Members were shown photos of the current trash containers and new ones that are available. COMMISSION MEMBERS No report at this time. ADJOURNMENT Motion by Ruettimann, second by Niemeyer to adjourn. All ayes, motion carded. Meeting adjourned at 8:19 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary COLUMBIA HEIGHTS CHARTER COMMISSION MEETING JULY 15, 1999 7 P.M. JOHN MURYZN HALL ~,"UnaPPr°ved" l CALL TO ORDER The meeting was called to order by President Theresia Synowczynski at 7:00 p.m. ROLL CALL Members present: Bill Antzaras, Joel Cason, Charles Christopherson, Tammy Erickson, James Fowler, Janis Larson, Tom Ramsdell, Theresia Synowczynski, Julienne Wyckoff(7:08 p.m.) Members absent and excused: Carol Crema-Klein, Ted Landwehr, John Murzyn, Brian Peterson, Clara Schmidt Members absent and unexcused: Bruce Magnuson Also present: Jim Hoeft, City Attorney; Carole Blowers, Recording Secretary APPROVAL OF MINUTES Motion by Joel Cason, seconded by Bill Antzaras, to approve the minutes of the regular meeting of April 15, 1999, and the special meeting of May 25, 1999, as presented. Motion passed unanimously. CORRESPONDENCE The Recording Secretary reported the following correspondence: * letters from the Chief Judge had been received appointing two new commission members--James Fowler, and Tom Ramsdell * welcoming letters to these two new members have been sent * a letter from the City Manager dated June 8th (included in the commissioner's packets) stating the City Council's request regarding the management of the Police Department. * a letter was just received by the Recording Secretary today regarding John Murzyn's resignation from the commission. With John Murzyn's resignation and the appointment of Jim Fowler and Tom Ramsdell, there is one vacancy on the commission at this time. Bill Antzaras' and Ted Landwehr's terms expire in August of 1999, with the possibility of being reappointed. They will be advised to send letters to the Chief Judge regarding their decision to be reappointed or not. NEW BUSINESS STATUS OF VARIOUS ORDINANCES Commissioners received copies of the following ordinances: * Ordinance No. 1388, regarding Mayor/Council salaries (first reading held April 12th, second reading held April 26th, with ordinance becoming effective July 25, 1999) * Ordinance No. 1389, regarding Absence of the Mayor (first reading held April 12th, second reading held April 26th, with ordinance becoming effective July 25, 1999) * Ordinance No. 1391, regarding Notice of Meetings (first reading held May 24th, second reading held June 14th, with ordinance becoming effective September 12, 1999) * Ordinance No. 1392, regarding Assessments (first reading held May 24th, second reading held June 14th, with ordinance becoming effective September 12, 1999). The Recording Secretary explained that when the ordinances become effective, new pages will be typed and provided to commission members. DISCUSSION ON ANNUAL CHARTER COMMISSION D1NNER President Theresia Synowczynski stated she would like to get going on this event earlier than we did last year. Last year, the commission held this dinner at Tequillaberry's in January, 1999. She asked the commission if they would like to have it at Big Jax Restaurant on University at 7 p.m. on Friday, January 7, 2000. it was the consensus of members present that the President start making arrangements for the January, 2000, dinner meeting, and report her progress on the dinner meeting to the commission members at the next meeting in October. STATUS OF CITY COUNCILMEMBERS SERVING AS VOTING MEMBERS ON BOARDS/COMMISSIONS President Synowczynski recalled that a sub-committee had been formed to work on this item. She just wanted an update where we are on this item. Julienne Wyckoff stated that several city charters had been given to the City Attorney for his review and possible proposed language for the charter. At the City Attorney was not present at the meeting yet at this time, it was decided that this item would be followed up with the City Attorney. Later in the meeting, when the City Attorney was present, he presented the Charter Commission members with some proposed wording to Section 8 of the city charter "Incompatible Offices" regarding this issue. The Charter Commission members reviewed and discussed the City Attorney' s proposed amendment which would prohibit councilmembers from serving on boards/commissions. Tom Ramsdell stated that he felt council liaisons are important and he didn't want to see that stopped. The City Attorney stated this does not prevent councilmembers from serving as liaisons to various commissions. Page 2 %15-99 President Synowczynski asked the City Attorney if there were any boards or commissions that MUST have a councilmember serve on it. He replied no. Motion by Joel Cason, seconded by Janis Larson to accept the language as proposed by the City Attorney for Section 8, Incompatible Offices, which would be: No member of the council shall hold any paid municipal office or employment under the City of Columbia Heights, or serve upon an,/ Columbia Heights municipal commission created either by the Council or pursuant to Minnesota statute. ttUntil one year after the expiration of that member's term as council member, no former member shall be appointed to any paid office or employment under the city which office or employment was created or the emoluments of which were increased during that members' term. Motion was passed unanimously with the suggestion that the word "emoluments" be changed to another word. This will be considered the first reading on the Charter Commission level of this proposed amendment. OTHER BUSINESS Julienne Wyckoff brought up the issue of the City Council reviewing Charter Commission applications before they are sent to the Chief Judge. President Synowczynski stated that the Chief Judge wants a uniform application process, which is her understanding to include a background check and a letter of recommendation with the application. What is unclear is whether the Chief Judge means a letter of recommendation from anyone or from the City Council She has asked for clarification of the recommendation policy the Chief Judge wants in writing, and to date has not received it. She will follow through with the Chief Judge on this. In the meantime, our City Council has started reviewing Charter Commission applications and sending their recommendations on to the Chief Judge with the application. President Synowczynski reviewed some statements in the "Guidelines for Board/Commission Appointments" dated January of 1995. OLD BUSINESS ISSUE OF CHANGING THE MANAGEMENT OF THE POLICE DEPARTMENT FROM THE MAYOR TO THE CITY MANAGER The President reviewed for all commission members actions taken to date on this issue. The issue has been discussed for about two years. On April 15, 1999, discussion was held on this issue (see under New Business), and Police Chief Tom Johnson attended giving the pros of having the Police Department under the control of the City Manager. On May 25, 1999, the only topic of this meeting was this issue, with Bruce Nawrocki, former Mayor, giving Charter Commission members his comments on why the control of the Police Department should stay with the Mayor. Page 3 7-15-99 The President stated the June 8, 1999, letter from the City Manager to the Charter Commission started the 60 day clock for a response from the Charter Commission, thus requiring a response by August 6, 1999. A ninety day extension could be requested for a response, making that deadline November 4, 1999. President Synowczynski asked the City Attorney to review what courses of action the Charter Commission could take regarding their response to the City Manager's letter. The City Attorney responded that the choices of action are: * no action, * send back to the Council with changes, or * send back to the Council as proposed by them. If a majority of the Charter Commission unanimously approves the proposed changes of the council, then the council could unanimously approve the change and it would not go to the voters. If no action is taken by the Charter Commission, the Council could drop it or it could be sent to the voters. If sent on to the voters, it could be put on a special election or the next general election. The average cost ora special election runs around $6,000-$8,000. If there was a bond issue for a new community center, this item could also be added to the ballot as well. If the Charter Commission sends the ordinance back to the Council with changes, the Council could turn the changes down, and it would go to the voters. President Synowczynski asked the City Attorney if we amend the proposed version from the council, and sent it back to the council, and they don't like our new version, would the ballot language give the full text (how it reads before and how it would read after). The City Attorney replied that the city council could have it read any way they want on the ballot--it should be short and clear--a summary of the longer version of changes. Tom Ramsdell felt the mayor is usually not the most qualified person to run the Police Department; the City Manager has had the training and experience and is most qualified. Charles Christopherson brought to the commission's attention that the wording as sent to us from the City Council does not incorporate the new language of those sections which will take effect on July 25th (Ordinance No. 1389). President Synowczynski stated that she would like to see the City Manager handle the normal functions of the Police Department, but that the Mayor would be informed of confidential information especially where it would relate to the public. Tammy Ericson thought that idea would minimize the potential for misuse and abuse of power. Charles Christopherson also stated that this is a very political issue. Joel Cason reminded commission members that this issue has been discussed for over two years, and we should get on with a decision. Page 4 7-15-99 Motion by Tammy Erickson, seconded by Janis Larson to adopt the language sent to us by the City Council. Voting yes-3; voting no-6. Motion defeated. President Synowczynski stated that the commission has been split half and half on this issue all along. We would like to see it go to the voters. Tom Ramsdell wondered how many citizens really know right now who is in charge of the Police Department. Motion by Theresia Synowczynski, seconded by Joel Cason to do nothing and let it go to the vote of the people. Motion passed unanimously. It is now up to the city council--they could decide to let it go to the next election or they could drop the issue. Motion by Joel Cason, seconded by Bill Antzaras that the recommendation of the Charter Commission is that it should be sent to the vote of the people. Motion passed unanimously. President Synowczynski will prepare a letter to the City Council regarding tonight's actions by the Charter Commission. NEXT MEETING DATE The next regular meeting date for the full Charter Commission will be October 21, 1999, at 7 p.m. at Murzyn Hall. ADJOURNMENT Motion by Joel Cason, seconded by Tom Ramsdell, to adjourn the meeting at 8:16 p.m. passed unanimously. Motion Respectfully submitted, Carole J. Blowers, Recording Secretary Page 5 7-15-99 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JULY 20, 1999 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:30 p.m., Tuesday, July 20, 1999, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Comrmssion Members Absent: Staff Present: Robert Ruettimann, Marlaine Szurek, Don Jolly, Gary Peterson, and John Hunter Patricia Jindra, and Julienne Wyckoff Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Jennifer Stoopes-Mokamba, Parkview Villa Public Housing Admin. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of June 22, 1999. Move to adopt the minutes of the June 22, 1999 regular meeting as presented in writing. 2) Financial Report and Payment of Bills. a. Financial Statement - June, 1999. b. Payment of Bills - June, 1999. Move to approve Resolution 99-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the f'mancial statements for June, 1999 and approving payment of bills for June, 1999. MOTION by Peterson, second by Szurek, to adopt the consent agenda items as listed. All ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY A. Jennifer Stoopes-Mokamba, Parlcqiew Villa Public Housing Administrator. Ms. Stoopes-Mokamba gave the June report on occupancy. Unit #709 will need extensive work before it can be rented. August 27 will be the Annual Resident Picnic and September 25 is the Resident Council Bazaar. A cookbook is being put together for sale at this event. Ms. Stoopes-Mokamba, with the assistance of Shirley Barnes, Crest View Corporation, sadly informed the EDA that she will be leaving her position on September 10, 1999. Ms. Barnes recognized Jennifer for all the work she has done for Parkview Villa and the residents. Ms. Szurek stated she hoped the people at Parkview Villa know how much Jennifer cared about them and improving the building, and that she enjoyed working with her on the Capital Improvement Committee and is very sad that she is leaving. Ms. Szurek again asked that Mr. Hnnter join this Committee with the hope to meet once more before Jennifer leaves. Mr. Anderson also thanked Jennifer for her work at Parkview Villa and prior to that as the Housing Coordinator at City Hall. Rene Suflca spoke for the residents and indicated their wishes that Jennifer not be allowed to leave because she cares about the residents and is good at her job. Rueben Bush stated Jennifer is the best manager that has been at Park View Villa in the 7 I/2 years he has been there. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON THE AGENDA Mr. Ruettimann suggested the trees around Parkview Villa need to be trimmed. Ms. Stoopes-Mokamba indicated this work is behind schedule because both Rueben Bush and Bill Gault are currently suffering back problems. Economic Development Authority Minutes July 20, 1999 Page 2 RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION A. Other Resolutions. 1) Resolution 99-11, Transition Block Redevelopment Project. Mr. Keith Jans, Real Estate Equities Development Company, Inc. explained their earlier attempt to apply for a Tax Credit Application through the Mizfinesota Housing Finance Agency (MHFA) but were five points short to qualify for funding during the past cycle. He stated it would be beneficial to resubmit the project application including ten percent Hollman units (which give you priority points in funding) in the tax credit rental town home portion of the project. This would require the pertmssion of the EDA and the adoption of Resolution 99-11 which verifies that negotiations have taken place to pursue this development project and that including HolLman units are acceptable for this project. Hollman units require one unit's occupant come from the local Public Housing Section 8 waiting list and two other unit's occupants come from the Minneapolis Public Housing List. Discussion included questions on qualifying to rent, the screening process, number of bedrooms, etc. Mr. Jans indicated Hollman units are available to low and very low income families ranging from two to four bedrooms, with a maximum of eight people to a four bedroom unit. The rental rate is 30% of occupant's income. Ms. Szurek questioned the status of discussions with NEI. Mr. Jans indicated discussions continue leaning toward the original concept. The parking issue and the price of the land will still have to be resolved. MOTION by Peterson, second by Jolly, to waive the reading of Resolution 99-11, there being ample copies available to the public. All ayes. MOTION CARRIED. MOTION by Peterson, second by Szurek, to adopt Resolution 99-11, Resolution Evidencing Negotiations for the Inclusion of Metropolitan Housing Opportunities Program (MHOP) Units Within A Mixed-income Housing Development. All ayes. MOTION CARRIED. B. Bid Considerations - None. C. Other Business 1) CDBG/MHFA Report. Mr. Anderson stated we have a total of 4I applications and have closed on 25 loans, with one additional closing scheduled for tomorrow. There are now 29 people on the CDBG preference, very low income list and three people on the non-preference, low income list. Previously approved loan application CDBG 98-02, Repayment Agreement, will be re-signed this week because some project costs were reduced. He has met with Mr. King of CEE to work through issues on the contract and will then bring the contract to Mr. Ruet~imann when completed for his signature to begin their work on this process. 2) Section 8 Report. Mr. Anderson went over the monthly statistics. He stated that over the course of the program port-ins have gone from 130 to the present 90. Mary Ahem is preparing a letter to be considered by the Metropolitan Council to accept our Section 8 program and she is preparing a draft Agreement which we are required to submit to HUD prior to completing this transaction. 3) Proposed Fees - Section 8 Reconciliation. Mr. Anderson indicated as part of the audit of the Section 8 program we need an accurate reconciliation of revenues and expenditures, particularly with the portability features. Associated with the program transfer to Metro HRA we will have to transfer any fund balances to them and submit mid-year budget and utilization reports to HUD. He requested an Agreement be made with the current auditors to do this reconciliation. Discussion included the total charges for this work and where the funds would come from. Mr. Ruettimama expressed concern with the estimated charges. There will be a not to exceed fee and services will continue through the end of 1999, if needed, or the date of transfer if earlier. Mr. Fehst indicated he was comfortable with this arrangement. MOTION by Szurek, second by Jolly, to award the Section 8 reconciliation work to HLB Tautges Redpath, Ltd. based upon their written proposal dated July 6, 1999, subject to the not to exceed amounts as listed and payable from the Section 8 Fund 205, and to authorize said services on an hourly basis each month until the program Economic Development Authority Minutes July 20, 1999 Page 3 U-ansfer is effective; and furthermore, to authorize the Executive Director to notify the Auditor of said approval for the same. Roll call vote: Ayes - Hunter, Jolly, Peterson, Szurek; Abstain - Ruettimarm. MOTION CARRIED. ADMINISTRATIVE REPORTS A) Report of the Deputy Executive Director. Mr. Anderson referred to the report from the Anoka County Community Action Program (ACCAP) of senior outreach efforts for members information. Mr. Anderson referenced the property at 1421 46t~ Avenue NE, belonging to Dave Bristol, and the settling of his home and others in the area. In further research by staff, the City Engineer reported he checked with Federal Emergency Management Agency (FEMA) and since it has not been declared a disaster area there are no funds available, and he has exhausted all other options for funding. Mr. Anderson asked if further action is requested. Ms. Szurek suggested speaking to residents of this area and compiling a list of property issues, health issues, etc. Mr. Peterson af£mned his compassion for these residents, but indicated he was not sure if this is a function of the City or EDA to rectify the problem. Ms. Szurek suggested instead the residents be given the information where to go to look for help. Mr. Jolly questioned what the cost for an air quality test of the homes in th/s area would be. Staffcan contact Braun Intertec for the cost as they will be in the area doing other work. B) Report of the Executive Director. Mr. Fehst spoke of the property at 4501 Madison, a vacant, substandard lot which would require some variances. It is tax forfeit with outstanding assessments of $9,200 from the City. ACCAP would like to see the City waive or reduce the assessment. Discussion followed. Mr. Ruettimann suggested the County give the property to the City or EDA for us to take care of. Mr. Anderson made the Commissioners aware that the County wants the City to forgo some of the assessments so that ACCAP can build a home there. Ms. Szurek wants the size of the lot so we are not in the situation to have to allow variances for this type project. Mr. Jolly referred to the lot access. Mr. Anderson indicated there is a 12 foot easement for the neighbor's access. Mr. Ruettiman recommended this be referred to the City Council so they may look at the property and look at control of the property by the City. Mr. Jolly questioned if the sewer and water were disconnected. Mr. Ruettimarm requested the Deputy Executive Director research information on the property and bring it back to them. C) Committee/Other Reports. Mr. Hunter asked for the status of the Parkview Villa elevators. Mr. Anderson is meeting tomorrow with Elevator Advisory Group, Inc. to review the bid specifications so work that was done for the fire alarm system repair is not duplicated. Mr. Jolly questioned how EDA Board members received information on the audit and if they get a copy of the report. Mr. Anderson indicated they will be sent the information. It is also his intention to discuss the budget at the next regular EDA meeting and have a report from the Parkview Villa CIP ConUmttee at the August meeting. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, August 17, 1999 in Community Room B at Parkview Villa. ADJOURNMENT President Ruetfimann adjourned the meeting at 8:00 p.m. ~Sl~ctfully submitted, Patty Muscovitz ~ Recording Secretary