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Home My WebLink AboutOctober 25, 1999 Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS John Hunter Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 MarlaineSzurek Julienne Wyckoff ADMINI~TRA TION City Manager Walter R. Fehst OCTOBER 22, 1999 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, October 25, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The CiD· of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or mnployment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or hearin~ impaired only) 1. CALL TO ORDER/APPOINTING OF SECRETARY PRO TEM,/ROLL CALL MOTION: Move to appoint Carole Blowers as Secretary Pro Tern 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. MOTION: Move to approve Consent Agenda items as follows: l) Minutes for Approval MOTION: Move to approve the minutes of the October 11, 1999, Regular Council Meeting as presented. 2) Authorize Replacement of Unit # 167 Tractor/Backhoe MOTION: Move to purchase a Caterpillar Tractor/Backhoe Model 426 C IT at a cost of $68,018 with trade-in, plus tax, from Ziegler Equipment of Minneapolis, with funding split equally between the Sewer and Water Capital Equipment Replacement Funds: 432-49450- 5150 and 433-49430-5150. 3) Authorize Installation of Electrical Generator Connection/Transfer Switch at Murzyn Hall MOTION: Move to award the installation of an electrical generator connection and transfer switch at Murzyn Hall to Aid Electric in the amount not to exceed $5,880; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. THE CITY OF CQLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE PROVISION Of SERVfCES EQUAL OPPORTUNITY EMPLOYer Agenda for October 25, 1999, City Cous~cil Meeting Page 2 4) Authorize Installation of Electrical Power and Controls for Silver Lake Aeration System 5) 6) 7) 8) 9) 10) MOTION: Move to award the installation of electrical power and controls for the Silver Lake Aeration System to Aid Electric in an amount not to exceed $5,815; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Resolution No. 99-83, Classification of Tax Forfeit Parcels MOTION: Move to waive the reading of Resolution 99-83, there being ample copies available to the public. MOTION: Move to adopt Resolution 99-83, being a resolution approving the classification and sale of forfeit parcels at 4250 McLeod Street NE and 4236 Cleveland Street NE. Accept Written Proposal for Pre-Placement Medical Examinations-Columbia Park Medical Group MOTION: Move to accept the written proposal for pre-placement medical examinations as made by Columbia Park Medical Group, and to authorize the Mayor and City Manager to enter into an agreement for same. Authorize Staffto Enter Into an Agreement with NetLink International For a City Web Site MOTION: Move to authorize staffto enter into an agreement with NetLink International of St. Paul to create, develop, and implement a cit web site based on quotes received by staff and for NetLink to provide instructions to enable staff to update and modify the city web site at a cost between $7,225 and $9,775. Approve Amendment No. 1 to the Joint Powers Agreement Establishing the Northstar Corridor Development Authority MOTION: Move that the City of Columbia Heights adopt the proposed amendments to the Joint Powers Agreement Establishing the Northstar Corridor Development Authority and forward same to the Northstar Corridor Development Authority. Recommend Anoka County Transfers the Tax Forfeit Parcel at 4501 Madison Street NE to the Columbia Heights EDA MOTION: Move to recommend the City Council request Anoka County transfer the tax forfeit parcel at 4501 Madison Street NE to the Columbia Heights Economic Development Authority for $1.00. Approval of License Applications MOTION: Move to approve the items as listed on the business license agenda for October 25, 1999. Payment of Bills MOTION: Move to pay the bills as listed out of proper funds. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Proclamations 1) October 25-29 is Minnesota Manufacturers Week Agenda for October 25, 1999, Ciiy Council Meeting Page 3 Introduction of New Employees 1) Chaflie Thompson-Fire Chief 2) Lan Vu- Assistant Liquor Operations Manager 3) Tom Brokmeier - Assistant Liquor Operations Manager Recognition 1) John Murzyn, Jr. - Appreciation of Service on Charter Commission PUBLIC HEARINGS Rental License Revocation Hearing- 4007 Main Street MOTION: Move to close the public heating regarding the revocation or suspension of the rental license held by Marcea Mariani regarding rental property at 4007 Main Street, in that the property is in compliance with the Housing Maintenance Code. Rental License Revocation Hearing - 681 51'1 Avenue MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Gary Stockwell regarding rental property at 681 51st Avenue in that the property is in compliance with the Housing Maintenance Code. Rental License Revocation Hearing - 981 43 ½ Avenue MOTION: Move to close the public heating and waive the reading of Resolution No. 99-84, there being ample copies available to the public. MOTION: Move to Adopt Resolution No. 99-84, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental license held by Mohammed Khan regarding rental property at 981 43 1/2 Avenue. Rental License Revocation Hearing at 1206-08 and 1407-09 Circle Terrace MOTION: Move to close the public hearing and waive the reading of Resolution Nos. 99-76 & 77, there being ample copies available to the public. MOTION: Move to Adopt Resolution Nos. 99-76 & 77, Resolutions of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental license of Susan Loewenthal at 1206-08 and 1407-09 Circle Terrace. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution 99-82, Establishing Amount of City Share and Amount of Special Assessments on Projects to be Levied MOTION: Move to waive the reading of the resolution, there being ample copies available for the public. MOTION: Move to adopt Resolution 99-82, being a resolution establishing amount of city share and amount of special assessments on projects to be levied. Agenda for October 25, 1999, City Council Meeting Page 4 B. Bid Considerations C. Other Business ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 10. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) Library Board Meeting of October 5, 1999 2) Library Board/City Council Budget Meeting of October 5, 1999 3) Economic Development Authority Meeting of September 28, 1999 CITIZENS FORUM TO ADDRESS TIlE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have mi opportUmty to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) ADJOURNIVIENT Walter Fehst, City Manager WF/cb OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING OCTOBER 11, 1999 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the agenda. 4. CONSENT AGENDA A Motion by Wyckoff, second by Szurek to approve the consent agenda as follows: 1) Minutes for Approval The Council approved the minutes of the September 27, 1999 Regular Council Meeting as presented. 2) Establish Heating Dates for License Revocations - Rental Proverties The Council established October 25, 1999 for revocation of a license to operate a rental property within the City of Columbia Heights against the following properties/owners: Marcea Mariani at 4007 Main Street, Mohammed Khan at 981 43 ½ Avenue, Gary Stockwell at 681-683 51st Avenue and Susan Loewenthal at 1206-08 Circle Terrace and 1407-09 Circle Terrace. 3) Establish Date for Public Special Assessment Levy Heating The Council established Monday, November 15, 1999 at 7:00 p.m. as the Public Special Assessment Levy heating to be held in the City Council Chambers. 4) Approve Change Order No. 1 and Final Payment for Seal Coating The Council authorized Contract Change Order No. 1 to compensate for the additional materials used for the seal coat project in the amount of $5,710.00 with funding fi-om 415-59901-5130. The Council accepted the work for 1999 Alley and Parking Lot Seal Coating, City Project 9901(A) and authorized final payment of $5,710.00 to Allied Blacktop Company of Maple Grove, Minnesota. 5) Accent C.H.A.S.E. Grant It was decided this item would be removed fi.om the consent agenda for discussion later in the meeting. 6) Authorization to Seek Bids for the Replacement of Unit #167 Tractor/Backhoe The Council authorized the seeking of bids fi.om the State of Minnesota Purchasing Contract for the replacement of Unit #167: Ford lxactor/backhoe. 7) Replacement of Unit #108 Hvdraulic Pavement Breaker The Council approved the purchase of one new hydraulic hammer fi.om Ziegler, Inc. of Minneapolis, Minnesota, in the amount of $20,995 with the costs to be appropriated equally fi.om Capital Equipment Replacement Funds 432-49450-5180 and 433-49430-5180. 8) Replacement of Unit #7A Reversible Front Plow for Unit #7, Front End Loader and Authorization to Pumhase a Win~ Plow The Council authorized the purchase of one (1) new Henke REL-12 12' reversible fi.ont plow with swivel feature $11,340 and one new Henke SWL-10 10' wing plow with hydraulic push bar extension $11,620, for a total of $22,960 plus tax for use on Unit #9, case fi.ont end loader. 9) Replacement of Unit #372: Wash Bay Pressure Washer The Council authorized the purchase of an Aaladin Pressure Washer, Model 3423, from Quality Sales & Service of Minnetonka, Minnesota, based upon their low informal quote in the amount of $4,895.00 with funds fi.om 434-49950-5180 with the existing unit to be placed at the Hennepin County Auction. 10) Replacement of Unit #I 01: Trailer-Mounted Hot Water Hi~-Pressure Washer The Council author/zed the purchase of an Aaladin Model 42430 traller-monnted hot water high- pressure washer fi.om Quality Sales & Service, Inc. of Minnetonka, Minnesota, in the amount of $3,695.00 with trade-in, plus sales tax, with the costs split equally fi.om Capital Equipment Replacement Funds 432-49450~$180 and 433-49430-5180. 11) Resolution No. 99-81 - Award of Sanitary Sewer Lining, Project ~9916 The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-81 BEING A RESOLIYrlON ACCEPTING BID AND AWARDING CONTRACT FOR 1999 SANITARY SEWER LINING PROJECT #9916 WHEREAS, pursuant to an advertisement for bids for 1999 Sanitary Sewer Lining Project #9916 bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: 2 Bidder Insituform Technologies Visu-Sewer Clan & Seal Lametti & Sons, Inc. Base Bid $42,362.00 $48,783.50 $55,356.00 WHEREAS, it appears that Insituform Technologies USA, Inc., 17988 Edison Avenue, Chesterfield, Missouri 63005 is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLLrlvlBIA HEIGHTS, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bergman Companies, Inc. in the name of the City of Columbia Heights for 1999 Sanitary Sewer Lining, Project #9916, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lower bidder shall be retained until the contract has been signed. 3. City Project #9916 shall be funded with approximately 100% City funds. Dated this 11th day of October, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 12) Honeywell Service Agreement The Council authorized the Mayor and City Manager to enter into a one year agreement with Honeywell for the provision of equipment maintenance services at a cost of $67,878. 13) Renewal of Currency Exchange License for Kwik Cash, Inc. The Council approved recommending to the Minnesota Department of Commeme the renewal of the currency exchange license for Kwik Cash Incorporated located at 4639 Central Avenue Northeast of Columbia Heights, Minnesota, and directed the Chief of Police to forward a letter to the Minnesota Department of Commerce advising them of this recommendation. 3 14) Authorize Payment of League of Minnesota (~ities Dues The Council approved the continued membership with the League of Minnesota Cities and authorized the annual payment of $9,982. 15) Establish Budget Work Session Dates The Council established the dates of October 26, November 9, and November 17, 1999 for budget work sessions. 16) Approval of License Annlications The Council approved the items listed on the business license agenda for October 11, 1999. 17) payment of Bills The Council approved the payment of the bills as listed out of proper funds. Roll call on consent agenda: All ayes Accept C.H.A.S.E. Grant of $177.568 Matt Linngren, the staff member who wrote the grant application, reviewed some of the youth activities which will result fi-om this funding. He noted that the administrative costs associated with these activities is only 6%. This percent is very low compared to other grant recipients. He also felt this grant could leverage the City's opportunity for future grants. Members of the Council and of the staff acknowledge Matt Linngren for his very successful efforts. Motion by Szurek, second by Jolly to accept the grant fi.om the Department of Children, Families and Learning in the amount of $177,568 to fund the C.H.A.S.E. program fi-om September 1, 1999 to December 31, 2001. Roll call: All ayes 5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A. Polish American Heritaee Month Mayor Peterson read the proclamation designating the month of October as Polish American Heritage Month in Columbia Heights. 6. PUBLIC HEARINGS A. Public Hearin~ and Adovtion of Resolution No. 99-80 Apnrovine a Tax Rate Increase The Finance Director advised that this resolution is an additional requirement regarding local taxes which is based on a law change this year. It does not change the anticipated increase. Motion by Wyckoff, second by Szurek to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes 4 RESOLUTION NO. 99-80 BEING A RESOLUTION APPROVING A TAX INCREASE FOR THE YEAR 2000 WHEREAS, the State of Minnesota has enacted Chapter 243, Laws of Minnesota 1999, Article 6, Section 2 requiring a City Council to have adopted and filed an authorized resolution, if its city's tax tums out to be higher the following year than a theoretical tax rate for the previous year under the law; and, WHEREAS, the City of Columbia Heights pr/des itself on beginning its budget process as early as possible in the calendar year in order to maximize input by all concerned parties and allow full review of all expenditure items; and, WHEREAS, there are numerous factors that are beyond the control of the City Council and that can potentially cause tax rates to rise, including but not limited to: A. Class rate changes by the state on various types of property, B. Limitations on what pementage the market value of property can rise each year as set by the state, and C. Unfunded mandates upon local governments and reductions of federal and state aid. WHEREAS, regardless of external factors influencing the tax rate through the years, the City of Columbia Heights has a strong tradition and a record of success in holding down property taxes on the citizens of Columbia Heights; and, WHEREAS, Columbia Heights' property tax levy has been set each year well within the levy limitations imposed by the State of Minnesota; and, WHEREAS, even during those years when the state has not enacted levy limitations, the City of Columbia Heights has had its own self-imposed levy limitations to protect he interests of the city's property taxpayers: NOW, THEREFORE, BE IT RESOLVED that if the tax rate of the City of Columbia Heights for the year 2000 is higher than the tax rate certified by the county auditor under clause (3) of Section 2, Article 6, Chapter 243, Laws of Minnesota 1999, the higher tax rate is hereby authorized by the City Council of the City of Columbia Heights. BE IT FURTHER RESOLVED that regardless of outside factors impacting tax rates, the City Council of Columbia Heights remains firmly committed to the delivery of mandated and other important services at a cost well within established levy limits in order to hold down property taxes of the citizens of Columbia Heights. BE IT FINALLY RESOLVED that an official copy of this adopted resolution be filed with the county auditor. Adopted by the City Council th/s 11th day of October, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson 6 Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 99-79 Beine a Resolution Certifvin~ Delinauent Assessments Motion by Hunter, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99 - 79 CERTIFICATION OF DELINQUENT ASSESSMENTS BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, that THE COUNTY AUDITOR be, and he is hereby directed, to levy the delinquent special assessments, delinquent utility, and miscellaneous delinquent bills on the properties in the City of Columbia Heights as submitted on the attached pages and filed in the Assessment Book for 1999 totaling $62,006.60. BE IT FURTI-IER RESOLVED that the foregoing amounts shall be included in the individual property tax statements for the current year and identified thereon as "Special Assessments - Fund #82958. SAID LEVIES shall be enforced and collected in the manner provided for the enforcement and collection of State and County taxes under and in accordance with the provisions of the general laws of the State. All assessments with penalties and interest as indicated thereon paid to the County Treasurer shall belong to the City of Columbia Heights and shall be turned over to the City Treasurer in the manner provided by the City Charter and Ordinances. THE CITY OF COLUMBIA HEIGHTS shall accept payments on these levies until October 5, 1999. Upon receipt of said payments the City will remove them fi.om the certification list sent to Anoka County. Passed this 1 lth day of October, 1999. Offered by: Hunter Seconded by: Jolly Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary B. Bid Considerations 1) Rejection of Bituminous Street Repair Bids The Public Works Director felt the time of the year and the size of the project may have been the reasons for the high unit prices and for receiving only one bid. Motion by Jolly, second by Szurek to reject the bids for bituminous street repairs based upon the single bid received and to include proposed work with the Zone 4 construction. Roll call: All ayes 2) Purchase of a New Telephone System Motion by Wyckoff, second by Szurek to authorize the Mayor and City Manager to enter into an agreement with Mitel for the purchase and installation of a telephone system based on their proposal at a cost of $109,569 with funding coming fi.om the General Government Buildings Capital Improvement fund. Roll call: All ayes C. Other Business 1) Authorization to Reinstate Parking on the North Side of37~ Avenue from Tyler Street to Hart Boulevard The Traffic Commission held a public hearing to discuss removing the parking ban on the no~h side of 37th Avenue. Some residents who attended the public hearing felt parking would decrease speed and improve safety. Currently, parking is allowed on the south side (Minneapolis side) of 37th Avenue. 7 The Public Works Director will look into concerns expressed at the Traffic Commission regarding some rough surface areas on 37~h Avenue. All members of the Council were opposed to the parking ban. Councilmember Jolly requested staffto contact Minneapolis elected representatives and request the parking on the south side of 37t~ Avenue be removed. Motion by Jolly, second by Szurek to continue the parking ban on the north side of 37' Avenue fi.om Central Avenue to Hart Boulevard. Roll call: All ayes 2) Authorization to Desimaate the Northerly Westbound Lane of 37~ Avenue as Right Turn Only The Public Works Director stated that the staffrecommendation is to prohibit parking on the northside of 37t~ Avenue fi.om Central Avenue to Van Buren Street. Discussion continued regarding the two lanes of traffic coming across Central Avenue which have to merge into one lane. Motion by Jolly, second by Szurek to ban parking on the north side of37® Avenue west of Central Avenue to Van Buren Street. Roll call: Szurek, Jolly, Wyckoff, Peterson - aye Hunter - abstain. Motion by Jolly, second by Szurek to deny the requested designation of the northerly westbound lane of37~ Avenue as fight-turn only as recommended by the Traffic Commission. Roll call: All ayes Motion by Jolly, second by Hunter to request Minneapolis to reinstate the parking ban on the south side of37t~ Avenue. Roll call: All ayes 3) Authorizatign to Install a Secondary Water Connection to Cglumbia Hei~_.hts Main at the Water Treatment Plant Motion by Szurek, second by Jolly to authorize the Minneapolis Water Works to install a secondary water connection to Columbia Heights main in the Columbia Heights Plant, at an estimated cost of $47,000-$50,000 with funding from the Water Construction Fund 651-49430- 5130. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report 0fthe City Mana~,er 1) Referendum Meeting: There is a meeting scheduled for October 14* at 7:00 p.m. to discuss the Community Center referendum. The meeting is being held in Murzyn Hall. 2) The next Landlords Meeting is October 12th at 7:00 p.m. at Murzyn Hall. 3) The City Manager addressed the status of two HUD-owned properties. 8 B. Report of the City Attorney The City Attorney had nothing to report. 9. GENERAL COUNCIL COMMUNICATIONS Minutes of the following meetings were included in the agenda packet: August 17, 1999 EDA; August 30, 1999 EDA Special; September 22, 1999 Park & Recreation; September 7, 1999 Planning and Zoning; October 7, 1999 Planning and Zoning and the October 4, 1999 Traffic Commission. No Council action was required. 10. CITIZENS FORUM The Mayor acknowledged the area students who were at the meeting. They were attending the meeting for special credit in their Civics Class. The Mayor noted that this is the last Council Meeting for Jo-Anne Student, who has been the Council Secretary for nearly twenty years. She is retiring. A local landlord stated his concerns with the manner in which a Section 8 situation is being handled. He was advised this is not the forum for discussing the matter. 11, ADJOURNMENT Motion by Szurek, second by Wyckoff to adjourn the meeting at 8:55 p.m. Roll call: All ayes Respectfully submitted with fond memories, ~/Jo-Anne Student 9 CITY COUNCIL LETTER Meeting off 10/25/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~/ PUBLIC WORKS TRACTOR/BACKHOE ~, ~. ~.~ DATE: 10/20/91~..~' DATE: Background: New tractor/backhoes are very versatile and can be outfitted with various attachments, such as 4 in 1 loader buckets, sign post pounders, sweepers, snow plows, pavement breakers, tree grapples, etc. They also have such features as 4-wheel drive and an extendable digging hoe. These features will improve crew efficiency during snow removal and construction activities. Additional safety features will reduce the crew's exposure to personal injury. Staff recommends trading in the Ford tractor/backhoe # 167, moving J CB backhoe # 104 into 2"d position and purchasing a new 4- wheel drive tractor/backhoe with an extend-a-hoe from the State Contract that expires June 30, 2000. On October 11, 1999 Council authorized staff to utilize the bid selection process from the State of Minnesota Purchasing Contract for the replacement of Unit #167. In 1999, $100,000 was budgeted to replace Unit #167. The replacement cost is proposed to be split 50/50 between the Sewer and Water Departments. Analysis/Conclusions: Staffhas field tested and conducted operational and price comparisons of the following tractor/backhoes available off the State Purchasing Contract: Caterpillar Model 426C IT Tractor & Attachments: $72,218 Less Trade-in: ($-5,500) Total: $66,718 Optional 2 through 5-year major component warranty: Delivery 0 to 120 days Total Cost: $ 1,300 $68,018 Case Model 590 Super L Tractor & Attachments $70,067 Less Trade-in: ($-7,500) Total: $62,567 Optional 2 through 5-year major component warranty: Delivery 60 to 90 days Total Cost: $1,676 $64,243 COUNCIL ACTION: CITY COUNCIL LETTER Meeting off 10/25/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: REPLACEMENT OF UNIT #167 - FORD BY: K. Hansen BY: TRACTOR/BACKHOE DATE: 10/20/99 DATE: P~e2 John Deere Model 410 E Tractor & Attachments $81,271.00 Less Trade-in: ($-7,000) Total: $74,271 Optional 2 through 5-year major component warranty: Delivery 15 - 60 days Total Cost: $ 1,830 $76,101 All units have a one-year warranty, parts and labor, standard. Staffrecommends the purchase of the Caterpillar Model 426 C IT based on the machine's versatility, serviceability, availability of parts, high resale value, and the supportive comments received from our mechanics and equipment operators. A comparison of the two low bidder's feature equipment is attached, which further supports the acquisition of the Caterpillar machine. Recommended Motion: Move to purchase a Caterpillar Tractor/Backhoe Model 426 C IT at a cost of $68,018 with trade-in, plus tax, from Ziegler Equipment of Minneapolis, with funding split equally between the Sewer and Water Capital Equipment Replacement funds: 432-49450-5150 & 433-49430-5150. KH:jb 99-317 Attachment: Feature Comparison COUNCILACTION: FEATURE COMPARISON (426C IT - 590 CASE SUPER L) 426C IT · Hardened Pins & Bushings Used Throughout Loader Linkage · Gear Driven Water Pump · Stamped Steel Tread Plate For Added Safety Climbing On/Off Machine · Permanently Sealed and Lubricated King Pins And Drive Shaft U-Joints · Front Axle Oscillation Joint Permanently Sealed and Lubricated · Steer Cylinder Rods 2" Diameter · Tie Rods Can Be Easily Adjusted · Tilt Steering Wheel · Flat Glass In Cab Area Rear Window Stows Above Increasing Visibility Load Sensing Hydraulics Provides Full Hydraulic Power At Idle Hydraulic Hose Uses Four Layers Of Steel Wire Arch Boom Design For Better Clearance Over Obstacles And Trucks Fabricated Boom For Optimum Strength And Balance 590 S L · Nuts & Bolts Wahout Bushings Lead To Premature Linkage Wear · Belt Driven Water Pump (Stops If Belt Fails) · Sandpaper Used Which Easily Peels Off, Leaving A Slippery Step · Uses Grease Fittings Which Require Daily Maintenance · Grease Fittings Require Regular Service to Both Sides of Front Axles · Steer Cylinders 1.5" Diameter · Cast Tie Rods Cannot Be Adjusted · Tilt Steering Wheel Not Available · Curved Glass Used Which Distorts View and is Costly to Replace · Rear Window Slides Into Lower Section Limiting Visibility · Gear Pump Requires Full RPM to Achieve Hydraulic Power, Wasting Fuel and Horsepower · Hydraulic Hose, One or Two Layer Hose · Straight Boom Design Results In Poor Clearance · Cast Boom Which Affects Balance Due to Additional Weight · Fabricated Boom Can Have Brackets · Cast Boom Cannot Be Welded Welded To IT Extendable Stick Has Adjustable; Bolt-on Wear Pads That Can Be Installed In The Field Extendable Stick Wear Pads Are Non- Adjustable and Require Being Cut Off, Resultingln Higher Costs Variable Displacement Hydraulic Pump Assures Full Power At Any RPM Gear Driven Hydraulic Pump Uses Additional Horsepower and Increases Operating Costs 43 GPM Loader Hydraulics For Wide Variety Of Attachments (Brooms, Augers, Profilers) IT Arrangement Allows Parallel Litl (Forks, Attachments) 3 !.5 GPM Hydraulics Limits Attachments Because of Flow Tool Carrier Arrangement Not Available, Nor Parallel Lit5 CITY COUNCIL LETTER Meeting of: 10/25/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS MURZYN HALL- INSTALLATION OF BY: K. Hansen~,~vj DAT.. ~/~BY:E~'''~ ITEM: DATE: 10/20/9.g~'''~ T ,NSFERS' TC. q, /4' 2) Background: On June 21, 1999, Council reviewed the need to purchase a 80 to 100KW generator to operate Murzyn Hall in the event of a community emergency or disaster. It was determined that the estimated cost of purchasing a dedicated ganerator ($25,000) was uareasonably high. Council did authorize staff to obtain bids for providing for a generator connection and necessary electrical work. During a localized emergency situation, portable generators of adequate size may be available from the National Guard or from rental companies. Analysis/Conclusions: Staff consulted with three electrical contractors requesting informal bid proposals for the installation of a generator connection cabinet and manual transfer switch at Murzyn Hall to provide for portable generator power to operate the facility. Staffhas received two informal quotes. Heights Electric: $11,990.00 Aid Electric: $ 5,880.00 The work shall be completed prior to December 31,1999. Recommended Motion: Move to award the installation of an electrical generator connection and transfer switch at Murzyn Hall to Aid Electric in the amount not-to-exceed $5,880; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KH~b 99-315 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 10/25/99 AGENDA SECTION: CONSENT AGENDA~, ORIGINATING DEPARTMENT: CITY MANAGER NO: ~ PUBLIC WORKS ITEM: SILVER LAKE AERATION SYSTEM - BY: K. Hansen ~ BY: INSTALLATION OF ELECTRICAL POWER AND DATE: 10/20/99' ' DATE: CONTROLS A, ¥) Background: This summer the Division of Natural Resources (DNR) completed the long-awaited installation of the Silver Lake aeration system. By agreement with the DNR, the City is responsible for supplying power to the pump station manhole and all related maintenance and operational costs. The system is planned to operate for 6-8 weeks during the winter months. Analysis/Conclusions: The pumping station is located near the shoreline on the east side of Silver Lake Beach. The work would include burying the cable from the Park building to the underground pump station, with the controls placed near the pump station, and a three phase to single phase converter for the pump. Staff has receive 2 informal quotes to provide electrical connection to the Silver Lake aeration system. Heights Electric: $6,100.00 Aid Electric: $5,815.00 The installation of the underground wire needs to be completed before the ground freezes. This project will be funded from account fi412-45200-5120. Staff is preparing a separate Cost Sharing Agreement with the City of St. Anthony for sharing in the cost of this installation and the operation and maintenance costs on a 50/50 basis. Recommended Motion: Move to award the installation of electrical power and controls for the Silver Lake Aeration System to Aid Electric in an amount not-to-exceed $5,815; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. KH:jb 99-316 COUNCIL ACTION: CITY COUNCIL LETTER Meetin~g of: October 25, 1999 AGENDA SECTION: Consent ORIGINATING DEPT.://~ L CITY MANAGER NO: ~ · Community Developmqfit~ '~ APPROVAL ITEM: Resolution 99-83 ~t. ,~r. ~') BY: Joe Hollma I BY: NO: Classification of Tax Forfeit Parcels DATE: October 13, 1999 Issue Statement: Two properties in Columbia Heights have recently been classified as tax forfeit. They are 4250 McLeod Street NE and 4236 Cleveland Street NE. Background: The City has 60 days from September 16 to approve the classification and sale of forfeit parcels within our jurisdiction. If disapproval of any parcel is not made within 60 days, it is deemed approved. If the City desires to acquire either of the parcels we must file a written application with the Anoka County Board to withhold the parcel from sale. The Board will then withhold the parcel from sale for six months. Analysis: 4250 McLeod Street NE is zoned R-I, Single Family Residential and is roughly 11,520 square feet (72' x 160'). There is a street easement along the south 30 feet of the property which will need to remain. The front yard setback for the property is 25 feet and the rear yard setback is 30 feet which creates a building envelope of 17 feet in width~ Also, the lot has a relatively severe slope away from McLeod St. Because of the topography and setback issues, the lot is essentially unbuildable. In 1994, the owners of the lot offered to donate the property to the City. Letters of inquiry were sent out to adjacent property owners to determine their interest in acquiring the land. At that time, none of the adjacent owners expressed any interest in the property. 4236 Cleveland Street NE is zoned R-2, Single and Two Family Residential and is approximately 16,500 square feet (110' x 150'). It has 150 feet of frontage along a portion of Cleveland Street that is platted as a public right- of-way but the road has never been constructed. In order for it to become a buildable lot, Cleveland Street would need to be opened in this area. If this were to occur, the parcel is actually large enough to divide into two separate lots. At this point in time, it does not appear that the parcel has much potential for futura use. However, it may be advantageous for the City to own this property if the remaining portion of Cleveland Street is developed in the future. Note that the City also currently owns 4201 Cleveland Street. The topography in the area would make it difficult to develop this portion of Cleveland Street. One other option is that the property could be divided and sold to the two adjacent property owners along Benjamin Street. Recommendation: Considering that the future development of Cleveland Street is questionable and 4250 McLeod Street is essentially unbuildable, it does not appear that either of these two lots have potential for public use. Staff recommends that the City Council approve the classification and sale of these two parcels. Recommended Motion: Move to waive the reading of Resolution 99-83, there being ample copies available to the public. Move to adopt Resolution 99-83, being a resolution approving the classification and sale of forfeit parcels at 4250 McLeod Street NE and 4236 Cleveland Street NE. Attachments: COUNCIL ACTION: RESOLUTION 99-83 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL APPROVING THE CLASSIFICATION AND SALE OF FORFEIT PARCELS AT 4250 McLEOD STREET NE AND 4236 CLEVELAND STREET NE. WHEREAS, the City Council of the City of Columbia Heights has researched and analyzed potential uses for 4250 McLeod Street NE and 4236 Cleveland Street NE; and, WHEREAS, it has been determined that because of issues pertaining to topography of the property and building setback requirements, 4250 McLeod Street NE is essentially unbuildable and has no public use; and, WHEREAS, it has been determined that 4236 Cleveland Street NE has no public use and it does not currently have access to an improved public street; and, WHEREAS, the City Council recognizes that 4236 Cleveland Street NE would become a buildable residential lot if the remaining portion of the platted public right-of-way for Cleveland Street NE is constructed in the future; and, WHEREAS, the City Council determines that neither property has a public use and that the City does not have a desire to acquire either parcel. NOW, THEREFORE BE IT RESOLVED THAT the Columbia Heights City Council hereby approves the classification and sale of forfeit parcels at 4250 McLeod Street NE and 4236 Cleveland Street NE. PASSED THIS Offered by: Seconded by: Roll Call: __ DAY OF ,1999. Mayor Gary L. Peterson William Elrite, City Clerk (D City of Columbia Heights Tax Forfeit Parcels AVE 1 AVE Zo F c qq +2 ) z\ \/ I ED_ t.l 1 zar, 4201 t1- t1 II\ LEGEND f___l Par".l" N A Soruces: Cohunbia Heights P,lannfu4, ColurnbiaHeights GIS Anoka Comty GIS! Cily Parks [---l Water Features Map Date: October 7,1999 This map illustrates 2 sites that have been classified as tax forfeit parcels. 4250 Mcleod Street is roughly 72teel wide by 160 feet in length. 4236 Cleveland Street is approximately 110 by 150 and is completely landlocked.f Forfeit Parcel ief- f /.//'\lil t_t s tnat I9- BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: September 14, 1999 RESOLUTION #99-143 OFFERED BY COMMISSIONER: Berg CLASSIFICATION OF NON-CONSERVATION PROPERTY FOR LAND SALE PURPOSES WHEREAS, the Board of County Commissioners of Anoka County, Minnesota, has prepared a list, designated as Classification List Number 2000, a copy of which is attached hereto as Exhibits L, (Platted), M (Unplatted) and N (Withdrawn), and hereby by reference made pa~t hereof, which list describes lands fon~alted to the State of Minnesota pursuant to Chapter 282 of the Minnesota Statutes, and has determined that it is advisable to sell said land; and, WHEREAS, the Anoka County Board of Commissioners must classify all tax-fodeited land as conservation or non-conservation under Section 282.01 of the Minnesota Statutes; and, WHEREAS, the board of county commissioners has considered the present use of adjacent lands found in said list, the productivity of the soil, the character of forest or other growth, the accessibility of the lands listed to establish roads, schools, and other public services, and their peculiar suitability or desirability for particular uses; and, WHEREAS, the classification and sale of any tax.forfeited land lying within the bounds of any organized town with ataxable value in excess of $20,000 or incorporated municipality must be approved by the town board of such town or the governing body of such municipality, insofar as the lands located therein are concerned; and, WHEREAS, the said town board or governing body will be deemed to have approved the classification and sale if the county board is not notified of the disapproval of the classification and sale within sixty days of the date the request for approval was transmitted to the town board or governing body; and, WHEREAS, if the town board or governing body desires to acquire any parcel lying in the town or municipality by procedures authorized by Section 282.01, it shall, within sixty days of the request for classification and sale, file a written application with the county board to withhold the parcel from public sale for six (6) months. WHEREAS, if a municipality or governmental subdivision files a written application with the county board to withhold the parcel from public sale for six (6) months, the municipality or governmental subdivision shall pay maintenance costs incurred by the county during the six-month period while the property is withheld form public sale, provided the property is not offered for public sale after the six (6) month period: NOW, THEREFORE, BE IT RESOLVED that each parcel shown on Classification List Number 2000 is hereby classified as non.conservation and approved for sale, subject to review by the town boards, and governing bodies of municipalities in Anoka County under Chapter 282 of the Minnesota Statutes. BE IT FURTHER RESOLVED that the Anoka County Land Commissioner shall forward a copy of the resolution to the town board of any organized township in Anoka County with taxable valuation in excess of $20,000, and to the governing body of an incorporated municipality for their review. BE IT FURTHER RESOLVED that if the town board or governing body of a municipality falls to notif~ the county board of the disapproval of a classitica~.ion and sale o$ any of the lands (~ascriDed herein within sixty days of the date the request herein is transmitted to the town board or governing body of a municipality, it will be deemed to have approved the classification and sale. BE IT FURTHER RESOLVED that if the town board or governing body desires to acquire any parcel lying in the town or municipality under Section 282.01, it shall, within sixty days of the request for classification and sale, file a written application with the county board to withhold the parcel from public sale for six (6) months. BE IT FURTHER RESOLVED that if a municipality or governmental subdivision files a written application with the county board to withhold a parcel from Public Sale for six (6) months, the municipality or governmental subdivision shall pay maintenance costs incurred by the county during the six-month period while the property is withheld from public sale, provided the property is not offered for public sale after the six-month period. RESOLUTION #99-143 Page 2 STATE OF MINNESOTA) COUNTY OF ANOKA ) SS I, John 'Jay" McLinden, County Administrator, A~oka County, Minnesota, hereby ce~ify that I have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on September 14, COUNTY ADMINISTRATOR DISTRICT #1 - BERG DISTRICT #2 - LANG X DISTRICT #3 - LANGFELD X DISTRICT #4 - KORDIAK X DISTRICT #5 - MCCAULEY X DISTRICT #6 - MCCARRON X DISTRICT #7 - ERHART X YES NO X REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 RUN: PARCEL PIN# 36 30 24 24 0034 Please complete the following information by answering all applicable questio~s. Is this parcel buildable or unbuildable? '--. (a) Has your city/township adopted a local ordinance governing minimum area, shape, frontage or access? {I£ yes, answer lb; if no, proceed to question $.) yes (b) Does this parcel com~ly with your local ordinances regarding minimum area, shape, frontage or access and, because of this, can be im~roved? If it does not comply, please list reason(s) for non compliance. It complies with minimum requirements, but the lot is essentially unbuildable because of setback and topography issues. 2. DO you reco~nd combining this parcel with an abutting forfeit parcel (if there is one)? The parcel does not abut a forfeit parcel. 3. If your answer to #2 is yes, indicate which parcel on the list. 4. Do you reco~M~end selling this parcel to the abutting landowner? What is the current zoning of the forfeit parcel? R-l, Single Family Residential 6. Are there any buildings on the parcel? present condition? No If so, what type, and what ~s their 7. Do you_ha_ye an appraised value on the parcel? If so, what is it? 8. Does the city or township want an easement over the parcel? E×~st~ng easement must remain 9. Any other information you feel would be helpful. The property meets minimum lot size requirements, but it is essentially unbuildable because of setback and topography issues. 10. Name and title of person who completed this ques,t~ionnaire. Joe Hollman, Planner Thank you for providing the information. Please return to: Gene Rafferty, Land Co-w, 4ssioner Anoka County ~over--b~nt Center 2100 3rd Avenue Anoka, MN 55303 323-5427 REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 VERIFICATION OF SPECIAL ASSESSMENTS CITY OF COLU~BIA HEIGHTS PARCEL PINP' 36 30 24 24 0034 Date of Forfeiture: 06/08/1999 ~efore Forfeiture Amount After Forfeiture Amount Special Assessments Not Previously Certified Watershed District We ask that you enter the amount of special assessments by category on the captioned parcel. If there are none, please enter a zero. If you need to verify the AmAunts, please contact the Special Assessments Clerk at 323-$434 in the Property Records and Taxation Division. if your municipality or township has not previously certified specie1 assessments on a forfeit property, you should now certify them to the PROPERTY RECORDS AND T~J(ATiON DIVISION, end enter them on the line, "Special Assessments Not Previously Certified'. Im~rov~-~uts before forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Im~rov~nts after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. ME 282.01, Subd. 3 requires improvements mede after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.00. Clerk of Township, Municipality or Watershed District {Seal) Date REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 PARCEL PIN# 36 30 24 14 0012 Please complete the following information by answering all applicable questions. 1. Is this parcel buildable or unbuildable? (a) Has your city/township adopted a local ordinance governing minimum area, shape, frontage or access? Yes (If yes, answer lb~ if no, proceed to question (b) Does this parcel comply with your local ordinances regarding minim~un area, shape, frontage or access and, because of this, can be improved? If it does not comply, please list reason(s) for non compliance. The property does not have access on a public street. 2. Do you recom~.~nd combining this parcel with an abutting forfeit parcel (if there is one)? The property does not abut a forfeit parcel. 3. If your answer to #2 is yes, indicate which parcel on the list. 4. Do you recommend selling this parcel to the abutting landowner? 5. What is the current zoning of the forfeit parcel? R-2 Single and Two Family Res. 6. Are there any buildings on the parcel? present condition? No so, what type, and what is their 7. Do you have an appraised value on the parcel? If so, what is it? 8. Does the city or to~-nship want an eas~nt over the parcel? 9. Any other information you feel would be helpful. The parcel is located on a platted right-of-way which has never been developed. 10. Name and title of person who completed this questionnaire. Joe Hollman, Planner Thank you for providing the information. Please return to: Gene Rafferty, Land Co-~-~ssioner Anoka County Govern---hr Center 2100 3rd Avenue Anoka, MN 55303 323-9427 REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 VERIFICATION OF SPECIAL ASSESSMENTS CITY OF COLUMBIA HEIGHTS PARCEL PIN# 36 30 24 14 0012 Date of Forfeiture: 06/08/1999 RUN: Before Forfeiture Amount After Forfeiture Am~unt Special Assessments Not Previously Certified Watershed District We ask that you enter the amount of special assessments by category on the captioned parcel. If there are none, please enter a zero. If you need to verify the amounts, please contact the Special Assessments Clerk at 323-$434 in the Property Records and Taxation Division. If your municipality .or township has not previously certified special assessments on a forfeit property, you should now certify them to the PROPERTY RECORDS AND TAXATION DIVISION, and enter them on the lane, 'Special Assessments Not Previously Certified". Im~rov-~nts before forfeiture should include principal and interest up to the date o£ ~orfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL MS 282.01, Subd. 3 requires improvements made after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.08. Clerk of Township, Municipality or Watershed District (Seal) Date RECEIVED GENE RAFFERTY Land Commissioner Direct #323-5427 Mr. Walter Fehst Manager, City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, MN 55421 Dear Walter: "" 2 2 19F) C O U N T Y O F A N O [v[toe. Office of Governmental Services Division GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2489 (612) 323-5680 September 16, 1999 M.; ~f . ,..,- " CITY OF Re: Approval of Classification and Sale of Forfeit Land - CL2.000 Exhibits L, M & N Enclosed you should find the following: Resolution #99-143 dated September 14, 1999, classifying certain forfeit lands in Anoka County. A classification and sale approval form listing the lands classified in Resolution 99-143 that lie within your jurisdiction, which is to be siqned, sealed and returned to us alonq with a copy of the motion or resolution of your qoverninq body approving the classification and sale. A form for the forfeit parcels shown on the list of forfeit lands in your jurisdiction to help us analyze and appraise the parcel. We ask that you complete and return these forms to us. A verification of special assessments form which is to be completed, signed, sealed and returned to us. Chapter 282.01, Subdivision 1, of the Minnesota Statutes requires that the Town Board or governing body of a municipality must approve the classification and sale of forfeit parcels that lie within their jurisdiction. If disapproval of any parcel is not made within 60 days from the date of this tetter, it is deemed that the Town Board or governing body has approved the classification and sale. If the Town Board or governing body desires to acquire any parcel lying within the boundaries of the municipality, it shall, within 60 days of the request for classification and sale approval, file a written application with the County Board to withhold the parcel from sale. The County Board will then withhold the parcel from sale for six months. A municipality or Township will have to pay maintenance costs incurred by the county (if any) during / the six months the property is withheld from public sate, and if the parcel is not offered for public sale / after the six month period. FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 September 16, 1999 Page 2 All parcels on the list are still within the repurchase period. If you desire to acquire any parcels still within the repurchase period, you can file an application which can be acted upon at the appropriate time, assuming the County Board does not allow repurchase of the parcel. If you have any parcels in your packet that are shown as withdrawn under Chapter 282.018, you can apply to acquire them or approve their sale, but a special bill will first have to be passed by the legislature before they could be sold to anyone. That is assuming the DNR will support the sale and not require them to remain in public ownership. We would like to have all the forms and paperwork returned to us by November 19, 1999. We appreciate your help and understanding in getting this project put together. If you have any questions, please do not hesitate to call me. Yours very truly, Anoka County Land Commissioner GR:blo Enclosures CC: Commissioner Dennis Berg Jay McLinden, County Administrator Maureen Devine, Division Manager, Governmental Services REPORT: FORFTCRPT GENEP~ATED: 27 MAR 1999 20:36 RUN: CLASSIFICATION APPRAISED SUBDIVISION SEC/LOT TWP/BLOCK RANGE VA~UE OF LAND RESERVOIR HILLS 2. 36 30 24 24 0034 KEY 285275 LOT i BLK 3 RESERVOIR HILLS, EX W 15 FT THEREOF, ALSO EX N 125 FT THEREOF, SUBJ TO EASE OF REC 1 3 State of Minnesota County of Anoka State of Minnesota The foregoing classification o£ lands above described lying within the boundaries of the CITY OF COLUMBIA HEIGHTS in said County and State is hereby approved. Dated Attest: The CITY COUNCIL of the CITY OF COLUMBIA HEIGHTS BY [CLERK] [MAYOR] PAGE I REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 CLASSIFICATION RUN: A~PRAISED SUBDIVISION SEC/LOT TWP/BLOCK RANGE VALUE OF LAND AUD SUB WALTONS SUN AC 4TH 3. 36 30 24 14 0012 KEY 248011 S 150 FT OF LOT i BLK 2 AUD SUB OF WALTONS SUNNY ACRES 4TH; SUBJ TO EASE OF REC 1 2 State of Minnesota County of Anoka State of Minnesota The foregoing classification of lands above described lying within the boundaries of the CITY OF COLUMBIA HEIGHTS in said County and State is hereby approved. Dated Attest: The CITY COUNCIL of the CITY OF COLUMBIA HEIGHTS BY [CLERK] [MAYOR] PAGE 2 REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 PARCEL INFORMATION TO CLASSIFY AND APPRAISE TAX-FORFEIT LAND PLATTED City Of Parcel PIN # Description: COLUMBIA HEIGHTS 36 30 24 24 0034 LOT I BLK 3 RESERVOIR HILLS, 125 FT THEREOF, SUBJ TO EASE Geographic Location: EX W 15 FT THEREOF, ALSO EX N OF REC THIS APPROXIMATELY 86' X 315' RECTANGULAR LOT IS LOCATED ON THE WEST SIDE OF MCLEOD ST ONE BLOCK WEST OF RESERVOIR BLVD. REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 RUN: PARCEL PIN# 36 30 24 24 0034 Please complete the following information by answering all applicable questions. 1. Is this parcel buildable or unbuildable? (a)Has your city/township adopted a local ordinance governing minimum area, shape, frontage or access? (If yes, answer lb; if no, proceed to question $.) (b) Does this parcel comply with your local ordinances regarding minimum area, shape, frontage or access and, because Of this, can be im~roved? If it does not com~ly, please list reason(s) for non co~liance. 2. DO you recommend combining this parcel with an abutting forfeit parcel (if there is one)? 3. If your answer to #2 is yes, indicate which parcel on the list. 4. DO you reco"""-nd selling this parcel to the abutting landowner? 5. What is the current zoning of the forfeit parcel? 6. Are there any buildings on the parcel? If so, what ty~e, and what ~s their present condition? 7. Do you have an appraised value on the parcel? If so, what is it? 8. Does the city or township want an easement over the parcel? 9. Any other information you feel would be helpful. 10. Name and title of person who completed this questionnaire. Thank you for providing the information. Please return to: Gene Rafferty, Land Commissioner Anoka County Gover-~nt Center 2100 3rd Avenue Anoka, MN 55303 323-5427 REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 VERIFICATION OF SPECIAL ASSESSMENTS CITY OF COLUMBIA HEIGHTS PARCEL PIN# 36 30 24 24 0034 Date of Forfeiture: 06/08/1999 RUN~ Before Forfeiture Amount After Forfeiture Amount Special Assessments Not Previously Certified Watershed District We ask that you enter the amount of special assessments by category on the captioned parcel. If there are none, please enter a zero. If you need to verify the amounts, please contact the Special Assessments Clerk at 323-5434 in the Property Records and Taxation Division. If your municipality or township has not previously certified special assessments on a forfeit property, you should now certify them to the PROPERTY RECOP. DS AND TAXATION DIVISION, and enter them on the line, 'Special Assessments Not Previously Certified=. Improvements before forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd. 3 requires i~a~rovements made after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.08. Clerk of Township, Municipality or Watershed District (Seal) Date REPORT: FORFTCRPT GENEP~ATED: 27 MAR 1999 20:36 RUN: PARCEL INFORMATION TO CLASSIFY AND APPRAISE TAX-FORFEIT LAND UNPLATTED City of Parcel PIN # Description: COLUMBIA HEIGHTS 36 30 24 14 0012 S 150 FT OF LOT 1 BLK 2 AUD 4TH; SUBJ TO EASE OF EEC SUB OF WANTONS SUNNY ACRES Geographic Location: THIS APPROXIMATELY 110' X 150' RECTARGULAR LOT IS L4~ND- LOCKED BEHIND 2012 43RD AVE NE JUST WEST OF BENJAMIN ST NE. REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 RUN: PARCEL PIN# 36 30 24 14 0012 Please complete the following information by answering all applicable questions. 1. Is this parcel buildable or unbuildable? (a)Has your city/township adopted a local ordinance governing minimum area, shape, frontage or access? (If yes, answer lb~ if no, proceed to question 5.) (b) Does this parcel comply with your local ordinances regarding minimum area, shape, frontage or access and, because of this, can be improved? If it does not comply, please list reason(s) for non compliance. 2. Do you reco-w,*nd combining this parcel with an abutting forfeit parcel (if there is one)? 3. If your answer to #2 is yes, indicate which parcel on the list. 4. Do you recommend selling this parcel to the abutting landowner? 5. What is the current zoning of the forfeit parcel? 6. Are there any buildings on the parcel? If so, what type, and what is their present condition? 7. Do you have an appraised value on the parcel? If so, what is it? 8. Does the city or township want an easement over the parcel? 9. Any other information you feel would be helpful. 10. Name and title of person who completed this questionnaire. Thank you for providing the information. Please return to: ~ene Rafferty, Land Co-~issioner Anoka County Government Center 2100 3rd Avenue Anoka, MN 55303 323-5427 REPORT: FORFTCRPT GENERATED: 27 MAR 1999 20:36 VERIFICATION OF SPECIAL ASSESSMENTS CITY OF COLUMBIA HEIGHTS PARCEL PIN# 36 30 24 14 0012 Date of Forfeiture: 06/08/1999 RUN: Before Forfeiture Amount After Forfeiture Amount Special Assessments Not Previously Certified Watershed District We ask that you enter the amount of special assessments by category on the captioned parcel. If there are none, please enter a sero. If you need to verify the amounts, please contact the Special Assessments Clerk at 323-5434 in the Property Records and Taxation Division. If your municipality.or township has not previously certified special assessments on a forfeit property, you should now certify them to the PROPERTY RECORDS AND TAXATION DIVISION, and enter them on the line, "Special Assessments Not Previously Certified". Improvements be£ora forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include ONLY THE TOTAL PRINCIPAL AMOUNT. MS 282.01, Subd. 3 requires improve~nts mede after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proceeds after sale is done in accordance with MS 282.08. Clerk of Township, Municipality or Watershed District (Seal) Date STREET IDENTIFICATION LIST OF PARCELS SHOWN ON CLASSIFICATION LIST CL200 PLATTED EXHIBIT L CITY OF EAST BETHEL 10. 36 33 23 24 0067 COMMISSIONER DISTRICT 02 THIS APPROXIMATLEY 100' X 100' SQUARE LOT IS LOCATED ON THE SE CORNER OF FOREST ROAD AND E~ERSON DRIVE. 11. 35 33 23 44 0001 COMMISSIONER DISTRICT 02 THIS CRESCENT SHAPED LOT IS TOTALLY UNDER WATER IN COON LAKE. CITY OF FRIDLEY 12. 24 30 24 32 0079 COMMISSIONER DISTRICT 04 THIS APPROXIMATELY 175' X 222' X 278' IRREGULAR SHAPED PARCEL IS LOCATED AT THE END OF POLK ST SOUTH OF LS~NDE DRIVE NE. 13. 24 30 24 44 0199 COM/~ISSIONER DISTRICT 04 THIS APPROXIMATELY 25' X 50' RECTARGULAR PARCEL IS AN OPEN AREA BETWEEN GARAGES LEADING TO TWO TOWNHOUSES. 14. 24 30 24 44 0293 COMMISSIONER DISTRICT 04 THIS APPROXIMATELY 10' X 25' RECTANGULAR PIECE IS A PARKING SPACE FOR THE TOWNHOUSES. 15. 2% 30 24 44 0294 COMMISSIONER DISTRICT 04 THIS APPROXIMATELY 10' X 25' RECTANGULAR PIECE IS A PARKING SPACE FOR THE TOWNHOUSES. 16. 24 30 24 44 0295 COMMISSIONER DISTRICT 04 THIS APPROXIMATELY 10' X 25' RECTANGULAR PIECE IS A PARKING SPACE OF THE TOWNHOUSES. TOWNSHIP OF LINWOOD 17. 04 33 22 31 0009 COMMISSIONER DISTRICT 02 THIS APPROXIMATELY 150' X 200' RECTANGULAR LOT CONTAINS A SMALL BOARDED UP HOUSE. IT IS LOCATED ON THE NORTH SIDE OF 225TH AVE WEST OF WEST MARTIN LAKE DRIVE 18. 04 33 22 31 0010 COMMISSIONER DISTRICT 02 THIS APPROXIMATELY 50' X 150' RECTANGULAR LOT IS LOCATED ON THE NORTH SIDE OF 225TH AVE WEST OF WEST MARTIN LAKE DRIVE. STREET IDENTIFICATION LIST OF PARCELS SHOWN ON CLASSIFICATION LIST CL200 UNPLATTED EXHIBIT TOWNSHIP OF BURNS 27 33 25 43 0001 COMMISSIONER DISTRICT 01 THIS APPROXIMATELY 1.36 ACRE RECTANGULAR SHAPED PARCEL IS LOCATED ON THE NORTH SIDE OF 190TH LN JUST WEST OF DOLOMITE ST N.W. 27 33 25 43 0007 COM/4ISSIONER DISTRICT 01 THIS APPROXIMATELY 218' X 328' RECTANGULAR SHARPED PARCEL IS LOCATED ON THE NORTH SIDE OF 189TH LN NW JUST EAST OF DOLOMITE ST NW. CITY OF COLIIM~IA HEIGHTS 3. 36 30 24 14 0012 COM/6ISSIONER DISTRICT 04 THIS APPROXIMATELY 110' X 150' RECTANGULAR LOT IS LAND- LOCKED BEHIND 2012 43RD AVE NE JUST WEST OF BENJAMIN ST NE. CITY OF EAST BETHEL 01 33 23 24 0003 COMMISSIONER DISTRICT 02 THIS APPROXIMATELY 33' X 33' X 44' TRIANGLE IS LANDLOCKED AND INACCESSIBLE ABOUT 200 YARDS SE OF THE END OF JEWELL ST N.E. CITY OF HAM LAKE 07 32 23 14 0003 COMMISSIONER DISTRICT 02 THE APPROXIMATELY 39 ACRE pARCEL IS LOCATED WEST oF POLK ST AROUT A HALF MILE SOUTH OF COUNTY RD 18. CITY OF OAK GROVE 6. 25 33-21 12 OC3~ ..... iS~.~,I,"~R Li~&~ZCT UZ CITY OF ST. FRANCIS 36 34 24 43 0005 COMMISSIONER DISTRICT 01 THIS APPROXIMATELY 35' X 210' TRIANGULAR PARCEL IS LOCATED NEXT TO THE BNRR RIGHT-OF-WAY ON THE NORTH SIDE OF COUNTY RD 13. CITY COUNCIL LETTER Meeting of: October 25, 1999 AGENDA SECTION: CONSENT ~'! ORIGINATING DEPARTMENT: CITY MANAGER'S NO:~ CITY MJtNAGER ' S APPROVAL FOR PRE-PLACEMENT MEDIC~ E~INATIONS DATE: 10 12-99~ ] DA NO: Backqround: The City of Columbia Heights has had a contract which covers pre-placement medical examinations {including drug screening collection services) with Dr. Gary Good since October, 1986. AS you are aware, Dr. Good is retiring as of November 1, 1999. Analysis: A request for proposals for pre-placement medical examinations was prepared and sent out to six area medical clinics which had been contacted by phone to verify interest, address, and contact person. A notice was also placed in the Focus newspaper. Proposals were received until Tuesday, September 21, 1999. Four proposals were received (see attached). The four proposals were reviewed by a committee consisting of the Assistant to the City Manager, Police Chief, Finance Director, Public Works Director, and Acting Fire Chief, and two were invited to be interviewed. Interviews were conducted by the committee. Conclusion: Staff recommends entering into a contract with Columbia Park Medical Group for the provision of pre-placement medical examinations. RECOMMENDED MOTION: Move to accept the written proposal for pre-placement medical examinations as made by Columbia Park Medical Group, and to authorize the Mayor and City Manager to enter into an agreement for same. COUNCIL ACTION: PRE-PLACEMENT EXAM DRUG SCREEN (COLLECTION) COLUMBIA PARK $49.00 $18.00 MEDICAL GROUP MULTICARE $49.00 $18.00 ASSOCIATES PARK NICOLLET $52.50 $53.00* CLINIC ALLINA MEDICAL $57.00 $25.00 GROUP *Includes test and medical review officer CITY COUNCIL LETTER Meet~no of October 25, 1999 AGENDA SECTION: CONSE NT ORIGINATiNG CITY NO: q DEPARTMENT: MANAGER'S SPECIAL PROJECTS APPR?VAL , ITEM: C 1 TY WE B S I TE BY: JEAN KUEHN BY: NO,: ~. /4' /~ ) DATE:Octoberll,1999 DATE: A. The staff, council and community members feel a City Web Site is desirable and that it would: 1. Enhance city exposure to potential new residents and businesses. 2. Add a new dimension of communication to current residents. 3. Make information about the City available to those individuals who work in Columbia Heights, but live elsewhere and do not receive city publications or notices. 4. Increase exposure for employment opportunities. 5. Allow all residents greater access to information from City Hall. B. Eleven consulting firms had expressed interest in designing the web site and were sent information requesting a quote. Staff received quotes from six consultants on the costs of establishing a web site for the City. Staff members are creating the information to be put into this site. C. NetlLink International of St. Paul has considerable experience in designing web sites specifically for cities and while they were not the lowest bid, staff is recommending them as the best firm based on their experience and technical support offered to the city. RECOMMENDED MOTION: Authorize staff to enter into an agreement with NetLink International of St. Paul to create, develop and implement a city web site based on quotes received by staff and for NetLink to provide instructions to enable staff to update and modify the city web site at a cost between $7,225 and $9,775. COUNCIL ACTION: APPROVED Net Link International Art Carruth 2550 University Ave W. #240 N St. Paul, MN 55114 art~netlink.nlink, com 651-645-5101 Fax 651-945-0615 McIntyre Publications Barbara Mclntyre P.O. Box 29591 Columbia Heights, MN 55421 mci(~_,mcintryerepublications.com 612 789-6244 Web Services Diane Ward 9817 Heath Ave South Cottage Grove, MN 55016 webmaster@~northerglow.com 651-458-9540 Telecide Productions Larry Hutchinson 9201 No. Lexington Ave Circle Pines, MN 55014 www.telecide~aol.com 612-785-0351 Vital Services Inc. John Haluska or Eric 5660 Arthur St. NE Fridley, MN 55432 www.vitalserve.com 612-502-1456 Tony Roame Illustrated Concepts 7376 Stinson Blvd NE Fridley, MN 55432 www. IlustratedConcepts.com Savvy Net Bill Sweat, Director 3989 Central Ave NE #530 Columbia Heights, MN 55421 www.savvynet.com 788-0011 John Rogers www.j ohnrogers~juno.com Columbia Heights Police Department Worldwide Information Services Attn.: Lee Wallace 415 Comstock Lane Mpls, MN 55447-3656 www.worldwideinformationservices~aol.com Amantis Information Engineering Attn: Laura Anderson 300 First Ave South, Suite 200 Mpls, MN 55401 www.amantis@,aol.com Dan Kuch Comptech System 3601 Park Center Blvd Minneapolis, MN 55416 Home@ 4020 Hayes St. NE, Columbia Heights www.comptech~j uno.eom CITY COUNCIL LETTER Meeting of: October 25, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: ~ CITY MANAGER, S APPROV~AL _ ~o: ~O~H~T~ ~O~RI~O~ A~T ~ ~ ~)D~T~:. ~o_~_~ D~:,~/~ The attached letter explains the proposed amendment to the Northstar Corridor agreement. The amendment expands the purpose of the Northstar Corridor and has minor changes which allow more members to join and be active in the coordination effort for the rail development. Also attached is a copy of a survey of the Northstar Corridor residents about their possible usage of the rail line. This was conducted by the Shandwick Corporation, which was one of the parties we discussed our public relations efforts with the community center with. RECOMMENDED MOTION: Move that the City of Columbia Heights adopt the proposed amendments to the Joint Powers Agreement establishing the Northstar Corridor Development Authority, and to forward same to the Northstar Corridor Development Authority. COUNCIL ACTION: NORTHBTAR September 29, 1999 Donald Jolly City of Columbia Heights 4941 4th Street NE Columbia Heights, MN 55421 Subject: Amendment No. 1 to the Joint Powers Agreement Establishing the Northstar Corridor Development Authority Dear Donald: At its September 2, 1999 meeting, the NCDA approved the enclosed Amendment No. 1 to the Joint Powers Agreement. It is important to note that the Amendment expands the purpose of the NCDA. The original Agreement was drafted to give the NCDA the authority to examine the feasibility and environmental impacts of commuter rail and other transportation improvements. The amended Agreement allows the NCDA to move the project into the next phases of development through construction. Additionally, the Amendment provides that Morrison County and its Cries and towns on the Corridor are eli(~ibl~ members. The NCDA, also considered the request from the Ramsey County Regional Railroad Authority (RCRRA) for membership and referred the request to the Executive Committee for a decision as to whether to include the RCRRA as an eligible member. Page 2 of the Amendment refers to Article II. Joint Powers Board Members and Term. The Ramse¥ County R,~ninn~l. . Ra road Author t¥. ,, ,, s !ncluded as a government unit ~liqible for a "Coordmat~n~ Membership. The purpose ot me L;oordinating Memberships is to tacilitate coordination with other rail/transportation corridors that may be affected by decisions made by the Authority." Coordinating members are non-voting members and the Authority must approve their membership. Northstar Corridor Development Authority 2100 3'" Avenue, Anoka, Minnesota 55303-2265 (612) 323-5700 Fax: (612) 323-5682 Amendment No. 1 September 29, 1999 page two Please submit the attached Amendment No. 1 to the Joint Powers Agreement as soon as possible to your respective governing bodies for approval and execution by the authorized officials. We would like to receive full approval from all members no later than December 2,1999. Please note that it is necessary for each and every member to execute the Amendment in order for the changes to become effective. If you have any questions, please call Mary Richardson at 651-222-7227. Sincerely, Betsy WeYgin Chair AMENDMENT NO. t TO JOINT POWERS AGREEMENT ESTABLISHING THE NORTHSTAR CORRIDOR DEVELOPMENT AUTHORTTY THIS AMENDMENT NO. 1 is made by and between the undersigned Counties, Regional Railroad Authorities, Cities, and Townships, all being govemmental units of the State of Minnesota, (hereinafter the "Members") pursuant to Minn. Stat. SS 471.59 and 398A.04, subd. 9, and shall be effective upon execution by each of the Members WHEREAS, the Members have entered into a joint powers agreement (hereinafter the 'Agreement") for the purpose of establishing the Northstar Conidor Development Authority (hereinafter the 'Authority") to analyze the feasibility and environmental impacts of integrated transportation improvements along the Highway 10 corridor; and WHEREAS, the Authority has determined that commuter rail in the Northstar Corridor is technically feasible; and WHEREAS, in 1999, the Minnesota Legislature authorized the Minnesota Department of Transportation to develop, construct, and operate commuter rail in Minnesota and to delegate its authority to joint powers boards established for this purpose; and WHEREAS, the Members desire to amend the Agreement to authorize the Authority to develop and construct commuter rail and associated improvements in or related to the Northstar Corridor and to enter into all agreements necessary or desirable to accomplish the purposes of this Agreement as set forth below. NOW, THEREFORE, in consideration of the mutual promises and benefits that each Member shall derive herefrom, and other good and valuable consideration, receipt of which is hereby acknowledged, the Members agree to amend the Agreement as follows: Article I of the Agreement is amended by adding a new paragraph following the existing language that reads as follows: Additionally, the purpose of the parties is work together to meet the future transportation needs of the Northstar Conidor with the following four goals:(1) lmprove mobility and safety;(2) Minimize adverse environmental impacts and foster positive environmental effects ; 1 1 (3) Encourage transportation-supportive land use and development patterns; and (4) Provide a cost-effective and efficient transportation system. In the furtherance of this purpose, the parties authorize the Authority to accept the delegation from the State of the responsibility and authority to develop commuter rail in the Northstar Corridor, including but not limited to preparing an advanced corridor plan, financial and operating plans, negotiating with the railroads, preliminary engineering, final design, and construction. 2. Article II of the Agreement is amended to read as follows: ARTICLE II. JOINT POWERS BOARD MEMBERS AND TERM The government units that are eligible to participate in this joint powers agreement include: Anoka County Regional Railroad Authority Hennepin County Regional Railroad Authority Morrison County Regional Railroad Authority St. Cloud/Stearns County Regional Railroad Authority Sherburne County Regional Railroad Authority County of Anoka County of Hennepin County of Sherburne City of Anoka City of Big Lake City of Clear Lake City of Coon Rapids City of Fridley City of Minneapolis City of Rice City of St. Cloud City of Sauk Rapids Becker Township Big Lake Township Haven Township Little Falls Township Watab Township County of Benton County of Morrison County of Stearns City of Becker City of Blaine City of Columbia Heights City of Elk River City of Little Falls City of Ramsey City of Royalton City of Sartell City of Spring Lake Park Bellevue Township Clear Lake Township Langola Township Sauk Rapids Township Additional governmental units may be eligible to participate if approved by the Authority. The terms and conditions of this Agreement shall be effective as to an eligible participant when the Agreement has been executed by the duly authorized representatives of that party. This Agreement shall commence when it has been duly executed by Anoka County and Sherbume County or their respective railroad authorities and shall continue until terminated as provided herein. 2 (3) Encourage transportation-supportive land use and development patterns; and (4) Provide a cost-effective and efficient transportation system. In the furtherance of this purpose, the parties authorize the Authority to accept the delegation from the State of the responsibility and authority to develop commuter rail in the Northstar Corridor, inCluding but not limited to preparing an advanced corridor plan, financial and operating plans, negotiating with the railroads, preliminary engineering, final design, and construction. 2. Article II of the Agreement is amended to read as follows: ARTICLE II. JOINT POWERS BOARD MEMBERS AND TERM The government units that are eligible to participate in this joint powers agreement include: Anoka County Regional Railroad Authority Hennepin County Regional Railroad Authority Morrison County Regional Railroad Authority St. Cloud/Steams County Regional Railroad Authority Sherburne County Regional Railroad Authority County of Anoka County of Hennepin County of Sherbume City of Anoka City of Big Lake City of Clear Lake City of Coon Rapids City of Fddley City of Minneapolis City of Rice City of St. Cloud City of Sauk Rapids Becker Township Big Lake Township Haven Township Little Falls Township Watab Township County of Benton County of Morrison County of Stearns City of Becker City of Blaine City of Columbia Heights City of Elk River City of Little Falls City of Ramsey City of Royalton City of Sartell City of Spring Lake Park Bellevue Township Clear Lake Township Langola Township Sauk Rapids Township Additional governmental units may be eligible to participate if approved by the Authority. The terms and conditions of this Agreement shall be effective as to an eligible participant when the Agreement has been executed by the duly authorized representatives of that party. This Agreement shall commence when it has been duly executed by Anoka County and Sherbume County or their respective railroad authorities and shall continue until terminated as provided herein. 2 Government units that are located within rail/transportation corridors other than the Northstar Corridor are eligible to participate as non-voting, coordinating members (hereinafter referred to as "Coordinating Members" or "Coordinating Memberships"). The purpose of the Coordinating Memberships is to facilitate coordination with other rail/transportation corridors that may be affected by decisions made by the Authority. The government units that are eligible for a Coordinating Membership include, but are not limited to, the Ramsey County Regional Railroad Authority, the Red Rock Corridor Commission, and Isanti County. Coordinating Members may be eligible to participate if approved by the Authority. Article IV of the Agreement is amended by adding new paragraphs G. and H. as follows: The Authority shall seek, receive, and manage federal, state, and local funding, in conjunction with Mn/DOT and the Metropolitan Council. The Authority shall perform the responsibilities delegated by the Commissioner of Transportation for development and construction of commuter rail, pursuant to an agreement with the State of Minnesota and subject to the condition that sufficient funds are received. Article V, Section 2, Paragraphs B, F, and G of the Agreement are amended to read as follows: The Authority may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties, including agreements entered into pursuant to Minn. Stat. §§ 471.59, 398.04, subd. 9, and 174.82, and enforce such contracts to the extent available in equity or at law. The Authority may approve any contract relating to this Agreement up to the amount approved in the annual budget, and may authorize the Chair of the Authority to execute those contracts. No payment on any invoice for services performed by a consultant or any other person or organization providing services in connection with this Agreement shall be authorized unless approved by the Executive Committee. The Authority may apply for and accept gifts, grants or loans of money, other property or assistance from the United States Government, the State of Minnesota, local government units, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, other property to the parties and 3 assistance in accordance with the terms of this gift, grant or loan relating thereto. The Authority may acquire, hold, and dispose of such real and personal property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement, make distribution of such property as is provided for in this Agreement, agreements relating to the financing of the Northstar Corridor, or agreements with the State of Minnesota. Article V, Section 2, of the Agreement is amended by adding new paragraph I. as follows: I. The Authority may sue and be sued in its own name. 6. Article VI, Section 3, of the Agreement is replaced by the following: Section 3: Committees. A. Executive Committee. The Authority shall establish an Executive Committee of the Authority consisting of five members and alternates, including one representative from a city, a town, a county and a regional railroad authority, as well as the Chair of the Authority. In establishing the Executive Committee, the Authority shall consider geographic balance in the representation on the Committee. The Executive Committee shall be responsible for approving invoices within approved contract amounts, addressing personnel issues, fulfilling the day-to-day management responsibilities of the Corddor Coordinating Committee described in Minn. Stat. § 174.86, subd. 5, and performing such other duties as set forth in the Authority's bylaws. Caoital Bud(3et Committee. The Authority shall establish a Capital Budget Committee of the Authority consisting of one member and alternate from each of the following: the Anoka County Regional Railroad Authority, the Hennepin County Regional Railroad Authority, Sherbume County Regional Railroad Authority, and Benton County. The Authority may add one or more additional members to the Capital Budget Committee if that member has made a significant contribution to the capital funding of the Northstar Corridor. The Capital Budget Committee shall be responsible for making recommendations to the Authority concerning any decision regarding the capital costs or capital budget for the Northstar Corridor and performing such other duties as set forth in the Authority's bylaws. Any decision that would increase the capital contribution of any member must be approved by a unanimous decision of the Capital Budget Committee and 4 10. must be approved by the member's board of commissioners or council. Article VII of the Agreement shall be amended by adding a new Section 5 as follows: Section 5: Capital Financinq. It is understood by the parties that the capital costs of the Northstar Corridor project are to be funded primarily by grant monies from the United States Govemment, the State of Minnesota or any other association or agency. In addition, it is contemplated that certain member counties and regional railroad authorities will contribute funding for capital costs pursuant to agreements independent of this Agreement. Article VII of the Agreement shall be amended by adding a new Section 6 as follows: Section 6: Operations and Operations Financin.q. Nothing in this Agreement shall create an obligation or authorize the Authority to operate or finance the operations of commuter rail in the Northstar Corridor. This Amendment No. 1 may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The terms and conditions set forth in the Agreement shall continue in full force and effect, except as modified herein, and shall apply to this Amendment No. 1 as if fully set forth herein. 5 IN WITNESS WHEREOF, the parties to this Amendment No. 1 to the Joint Powers Agreement Establishing the Northstar Corridor Development Authority have hereunto set their hands on the date written below: A-FI'EST: BY: Title: Dated: CITY OF COLUMBIA HEIGHTS BY: Title: Dated: Approved as to form and Execution BY: Title: Dated: 6 Shandwick 8400 Normandale Lake Boulevard, Suite 500 Minneapolis, Minnesota 55437 Telephone: 612-832-5000 Facsimile: 612-831-8241 MEMORANDUM DATE: TO: FROM: RE: COPY: Sept. 15, 1999 NCDA Board Members Heidi Weaver Survey of Northstar Corridor Residents NCDA Project Management Team and Eric Pehle As a follow up to Shandwick's Sept. 2 presentation to the NCDA Board, we thought it would be helpful to send the enclosed information about the survey to each of you. We plan to release the survey information to the media within the next week, and therefore encourage each of you to become familiar with the survey results. This package contains graphs depicting responses for all 19 survey questions, as well as trends for each of the counties with residents who participated in the survey. (You have previously received from us a document providing analysis from the research firm, which was included in Board agenda packet, as well as the full list of survey questions, which was handed out at the Sept. 2 Board meeting.) There are some very encouraging results coming out of this survey. For instance: · Three quarters (73 percent) of residents believe commuter rail is a good idea. · 17 percent of respondents indicate they would use commuter rail as their primary method commuting to work. This is four times as many people as currently use mass transit in the Twin Cities---4 percent of the population. · Survey respondents agree that a wide variety of people, groups and communities will benefit from commuter rail--such as senior citizens, businesses and St. Cloud. In addition, more than a third of residents indicate they would personally benefit from commuter rail. Survey findings also indicate that many residents could be better informed: · Only one in five residents recognize there is a difference between commuter and light rail. · Just over half of respondents (57 percent) have heard of the commuter rail project. · Less than one third of residents (30 percent) are informed about the commuter rail project. We encourage you to share the results of this survey with your colleagues, city officials and community leaders. Please contact the NCDA Administration Team if you would like assistance in coordinating a formal survey presentation in your community. We are enthused about the many positive findings of this initial survey, and hope you are, too. Feel free to call us at 612- 832-5000 with any specific questions about the survey results, etc. Northstar Corridor Residents Survey County Breakouts The methodology of the NCDA's transportation survey uses a statistically valid sample of the Northstar Corridor's population. The sample size of 500 is proportionate to populations within Anoka, Benton, Hennepin, Sherbume, Steams and Wright counties that are within five miles of the corridor. (NOTE: In the case of Hennepln county, the southern "boundary" is less than five miles.) THE FOLLOWING COUNTY BREAKOUTS MEASURE ONLY THE ATTITUDES OF THE PEOPLE SURVEYED IN THE GIVEN COUNTY AND, WHILE THEY ARE EXCELLENT INDICATORS OF THE COUNTY RESIDENTS' ATTITUDES, THEY FALL OUTSIDE OF THIS SURVEY'S STATISTICAL RELIABILITY OF +/- 4 PERCENT. Key Findings in Anoka County · Compared with residents in the other five counties, Anoka County residents were most likely to rank relief of congestion (42 percent) as the most important goal for the Northstar Corridor project. · Nearly four out of 10 (38 percent) Anoka County residents say that they would personally benefit from the Northstar Corridor commuter rail line. · Anoka County residents are most likely to be "very dissatisfied" with their commute and/or transit options in their area. · Compared with residents in the corridor's other five counties, Anoka County resident.s have seen the greatest increase in congestion on their way to/from work. More than half(55 percent) of Anoka County residents say their commute is more congested today than it was five years ago. Key Findings in Benton County ~ · The vast majority of Benton County residents believe the Northstar Corridor commuter rail project is a good idea (83 percent). · Compared with residents in the other five counties, Benton County residents are most likely to rank cost-effective and efficient travel (40 percent) as the most important goal for the Northstar Corridor project. · Compared with the other five counties, Benton County residents would be most likely to use the Northstar Corridor commuter rail line to access social/cultural activities (57 percent) and visit friends/relatives (40 percent). · Compared with residents in the five other counties, Benton County respondents were much more likely to rank these three factors as influential in determining whether they would use the Northstar Corridor commuter rail line: clean and safe rail stations (37 percent), clean and safe rail cars (33 percent) and frequency/on-time reliability (33 percent). Similar to residents in other counties, Benton County residents also gave park-and-ride facilities a high ranking (37 percent). Key Findings in Hennepin County · Most Hennepin County respondents (41 percent) ranked relief&congestion as the most important goal for the Northstar Corridor commuter rail project. · Nearly a third (31 percent) of Hennepin County respondents are dissatisfied with their work commute and/or transit options in their area. · A third of Hennepin County residents (34 percent) say that they would personally benefit from the Northstar Corridor commuter rail line. · Hennepin County residents ranked park-and-ride facilities as the No. I factor influencing whether they would use the Northstar Corridor commuter rail line (39 percent). Northstar Corridor Residents Survey~Counly Breakout Page 2 Key Findings in Sherburne County · The vast majority of Sherbume County residents (82 percent) believe the Northstar Corridor commuter rail project is a good idea. · Of all the counties, Sherbume County had the highest percentage of respondents (42 percent:) who say they would personally benefit from the Northstar Corridor commuter rail line. · Of all the counties, Sherburne County had the highest percentage of respondents (40 percent) who are dissatisfied with their work commute and/or transit options in their area. Residents were also most likely (36 percent) to rank relief of congestion as the most important goal for the Northstar Corridor project. · Of all the counties, Sherburne County had the highest percentage of respondents (22 percent) who would use the Northstar Corridor commuter rail line for their regular commute to work. The No. 1 reason Sherbume County respondents say they would use the Northstar Corridor commuter rail line would be to access social/cultural activities (42 percent). Key Findings in Stearns County · Of ali the counties, Steams County had the highest percentage of respondents (84 pe~rcent) who believe the Northstar Corridor commuter rail project is a good idea. · Nearly four out of 10 (36 percent) of Stearns County respondents say they would personally benefit from the Northstar Corridor commuter rail line. · In terms of goals for the Northstar Corridor project, cost-effective/efficienttransportation ranked No. I with Steams County respondents (34 percent), followed closely by relief of congestion (33 percent). · Of all the counties, Steams County had the highest percentage of respondents ranking cost of fare (36 percent) and proximity to retail centers (25 percent) as factors influencing their decision whether to use the Northstar Corridor commuter rail line. Similar to the other counties, the No. 1 factor for Steams County respondents was park-and-ride facilities (38 pement). Key Findings in Wright County · Three quarters (75 percent) of Wright County respondents believe the Northstar Corridor commuter rail project is a good idea. · In terms of goals for the Northstar Corridor project, relief of congestion ranked No. I with Wright County respondents (40 percent), followed by cost-effective/efficient transportation (35 percent). Wright County had the highest percentage of respondents (18 percent) indicates that addressing safety concerns is the most important goal. Of ali the counties, Wright County had the highest percentage of respondents (80 percent) that believes commuting workers would benefit from the Northstar Corridor commuter rail line. Of all the counties, County had the highest percentage of respondents ranking travel time on board (28 percent) and connections to other transit options (28 percent) as factors influencing their decision whether to use the Northstar Corridor commuterrail line. Similarto the other counties, theNo. 1 factor for Wright County respondents was park-and-ride facilities (45 percent). Northstar Corridor Develop111e11t Authority Survey ·Co11ducted August 2-3, 1999 .. san1ple size = 500 people •. Margi11 of error = +/-4.4% View of Northstar Corridor commukr rail projl'l't HU', 70', flO', Sn', -40', .\O'., 101, 70% 6Q% 50% .40% 30°/o 20o/o 10o/o 0% A ,rnn·nl·ss of propowd mil projcds □ 57% 0 ■ ---- D □ 14% ■ D 2% Methodology: This survey is based on telephone interviews with a randomly selected sample of 500 adults who live within five miles of the proposed commuter rail line in Anoka, Benton, Hennepin, Sherburne, Stearns and Wright counties. Based on this sample, one can say with 95 percent confidence that the maximum error attributable to sampling and other random effects is plus or minus 4.4 percentage points. NOTE: All survey numbers have been rounded to the nearest percentage point. Great news! Nearly three quarters of residents along the corridor believe the commuter rail project is a "good" or "very good" idea. More than half of respondents said they have beard of the Northstar Corridor commuter rail project. NOTE: Individuals who bad NOT beard about the Northstar Corridor commuter rail project (43 percent of the total sample) were NOT asked the questions depicted on the following two graphs. 1 Very Good Good Very Bad Bad DK/Refused Good Bad DK/Refused 11% Northstar Cooridor Hiawatha Light Rail Central Light Rail Riverview Light Rail Other None of Above DK/Refused 80% 70% 60% 50% 40% 30% 20% 10% 0% Information soun-l·s for Northstar Corridor ----- D □ ■ CJ ■ ■ D CJ � . Hem infornu·d an· _\OU about thl· propowd ·Northst.sr Corridor rnmmukr rail prnjl'l't'! 47% ·----- -"�---------------l A \\an·nl'SS ot· ( ·orridor trans portation issul's NOTE: Only survey respondents who had heard about the Northstar Corridor commuter rail project were asked how they've heard about the project. The vast majority of people have heard about the project via newspapers, radio or TV. NOTE: Only survey respondents who had heard about the Northstar Corridor commuter rail project (57 percent) were asked whether they are informed about the project. Of this group, 52 percent say they are informed about the project. Survey respondents were fairly evenly split as to whether they are aware/unaware of transportation issues or problems in their area. 2 Newspaper Radio/TV Public Meeting Employer Neighbor Internet School Other DK/Refused Very Somewhat Very Somewhat Informed Uninformed 7% 30% 45% Very Somewhat DK/Refused Aware Unaware DK/Refused Only one in five local residents recognizes that there is a difference between commuter rail and light rail. Four out of five local residents say there is no difference between commuter rail and light rail, or don't know if there is a difference. More than a quarter of Northstar Corridor residents are dissatisfied with their commute to work and/or the transit options in their area. Nearly half of Northstar Corridor residents say their commute to work is more congested than it was five years ago. It's interesting to note that up to 16 percent of respondents have moved into the Northstar Corridor within the last five years --evidence as to how quickly this region is growing. 3 Yes- there is a difference No- there is no difference DK/Refused Very Satisfied Somewhat Dissatisfied Very Dissatisfied DK/Refused Somewhat satisfied Less congestion Same congestion More congestion DK/In area less than 5 years \lost important go.ti for tlll' Northstar Corridor projl'l"t 50% 40% 30% 20''/4, 10% 0% 50°0 40 °0 30°. 20°·0 10°0 0% 39% (] a • • IJ □ □ En-r rid,kn commukr / light mil s�,km • \\'ho" ill hl·ndit from rnmmukr mil'! D . /. ,■ • • Of the stated goals for the Northstar Corridor project, residents rank "relieve congestion" as the No. 1 priority. The No. 2 priority is providing cost-effective and efficient ways to travel. 60 percent of local residents have ridden a commuter or light rail system at least one time. Great news! More than a third of local residents indicate that they would personally benefit from the Northstar Corridor commuter rail line. Plus, residents say that many different groups/entities would benefit from the project. NOTE: Respondents could give more than one answer to this question. 4 Never Between 1-10 times More than 10 times Relieve congestion Cost effective/efficient Protect the environment Address safety concerns Sprawl Other DK/Refused Commuting Residents Students Northern Suburbs Senior Citizens Minneapolis St. Cloud Small Town/Corridor Business Families Yourself \\-h�· \\ould � USl' Northstar Corridor l'ommukr rail'? �---------------�-----50% 45% 40% 35% 30% 25% 20% 15% 10% 5% 0%-1"'-'"-'------....,_� 50% 6% Important fol"tors for USl' 0 B • [) • 0 • • ·Pn·frrn·d ml'thod for futun· information 80% 66% 70% 60% □ 50% □ 40% l] 30% II 20% ■ 10% D 0% , . Most local residents (37 percent) say they would use the Northstar Corridor commuter rail line to get to social and/or cultural activities. It's also interesting to note that 17 percent say they would use the commuter rail line as their primary method for com.muting to work, and 19 percent would use it as a back-up method for commuting to work. These numbers are extremely favorable when you consider that 4 percent of Twin Cities residents currently use public transportation for their work commutes. Convenient park-and-ride facilities and cost of fare are the two factors that would most influence whether residents would use the Northstar Corridor commuter rail line. Most residents would like to learn about the Northstar Corridor commuter rail project via the media. Next to the media, the second most popular information vehicle is direct mail. 5 Regular Commute Back Up Commute Get to School Visit friends/relatives Social/Cultural Activities Errands or appointments Bring employees to ? None of the above Convenient Park/Ride Fac Clean/safe stations Proximity to attractions Cost of Fare Clean/safe passenger cars Travel time on board On time reliable trains Connect to other transit Website Public Meetings Direct Mail Displays Employer Elected Officials Newspaper ·48%52% ,. ,,.. .�,.. ,,. ..... ,.. For classification purposes only. For classification purposes only. For classification purposes only. 6 • • • ) • • • • • � • > .� • � ·• • •• • •• For classification purposes only. For classification purposes only. 7 CITY OF COLUMBIA HEIGHTS Meeting of: October 25, 1999 AGENDA SECTION: ORIGiNATING DEPARTMENT: CITY MANAGER NO: t.~ Community Development APPROVAL ITEM: Acquisition of4501 MadisonSt. NE BY: KermethR. Anderson~% ~O: ~, A-~) DATE: Octoberl9,1999 ~ BACKGROUND/ANALYSIS: The Executive Director presented a proposal to the EDA Commissioners regarding a tax forfeit parcel at 4501 Madison Street NE. This site is being considered by ACCAP for construction of a home as part of the Corrections Affordable Housing Program. The City Manager received a letter from the Anoka County Land Commissioner and a copy of a memo from Patrick McFarland, Executive Director, of the Anoka County Community Action Program (ACCAP) requesting that the City waive or reduce the outstanding special assessments on this property in the estimated amount of $9,278.20. Jane Gleason has verified the actual amount of special assessments due is $8,472.60 (see attachment). The purpose for waiving the special assessments will make the lot more "financially viable for this affordable housing project." The EDA Commissioners raised several questions regarding the size of the lot, lot access, status of sewer and water discoimects, existing driveway access easements, and possible transfer by the County of the property to the City or EDA. Please refer to the memo dated August 11, 1999 from the City Planner with attachments which answers some of these questions. Prior to the City Council work session of October 18, 1999, ACCAP informed staff in writing of their intention to withdraw their request to waive the assessments. However, they still wish to pursue acquisition of the parcel from Anoka County for construction of an aflbrdable home in 2000. RECOMMENDATION: The EDA Board of Commissioners is recommending that the City Council request Anoka County transfer the forfeit parcel at 4501 Madison Street NE to the Columbia Heights Economic Development Authority for $1.00. RECOMMENDED MOTION: Move to recommend the City Council request Anoka County transfer the tax forfeit parcel at 4501 Madison Street NE to the Columbia Heights Economic Development Authority for $1.00. Attachments: COUNCIL ACTION: VERIFICATION OF SPECIAL ASSESSMENTS PIN# F26 30 24 43 0012 Date of Forfeiture 5-15-97 Before Forfeiture Amount After Forfeiture Amount $8,482.60 -0- Special Assessments Not Previously Certified Watershed Distdct We ask that you enter the amount of special assessments by category on the above parcel. If there are none, please enter a zero. If your municipality or township has not previously certified special assessments on a forfeit property, you should now certify them to the Property Records and Taxation Office, and enter them on the line, "Special Assessments Not Previously Certified." Improvements before forfeiture should include principal and interest up to the date of forfeiture and all deferred installments of principal. Improvements after forfeiture should include only the total principal amount. MS 282.01 Subd. 3 requires improvements made after forfeiture to be considered by the County Board in setting the appraised value for sale purposes. The apportionment of proccc, ds after sale is done in accordance with MS 282.08. (Seal) Clerk of Township, Municipality or Watershed District 19, 1999 Date Oct-15-gg 02:02P P.O1 MEM° To: Ken As,cler~:,u, Community Development Director R E C E I V E D Fax 782-2857 From: Donna Matt~on, Houaing Director 4/~(~ flCI 1 5 1999 Am,ka County Community Action, 783-4739 30t~MUNI~Y DEV£LOPMF-N'i Subject: 45th & M~istm Date: October 15,1999 K~-u, ACCAP is withdrawing the n.~4uc~t U, mlacv d,c am,~sm,~ata gr th. pn,pcrty at ak'~th and Madiso. Str~.4. NE. ~ do howler intend t. d,, a alfo~hl~ h,~,~ pr,,~t at this site n~xt and ~11 c~nue is ~,~ with ~, C~uty gr ~u ~h~ ,ff thi~ 1ol. you have any questiana ~,r conceras please contact me at 783-47.39 CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN $S,d. 2!-3878 (6[2) 782-2800 TDO 782-~'806 Mayor Gar)., L. Pcterson Couneilmembers Donald G. Joily Marlain¢ Szurek Julienne Wyckoff John Flunter City Manager Walter I~ Fehst COMMUNITY DEVELOPMENT Date: August 11, 1999 To: From: Re: Ken Anderson, Community Development Director Joe Holknan, CityP lanner<~/(~ Information regarding 4501 Madison Street NE The property at 4501 Madison Street NE is zoned R-2, single and two family residential. The parcel is roughly 41.5 feet wide and is 116.7 feet long. Note that there is a driveway easement over the northerly 12 feet. The following summarizes minimum yard and density requirements in the R-2 District. Minimum lot area shall be 6,500 square feet - existing property is roughly 4,843 square feet*. Lot width shall be 60 feet - subject property is 41.5 feet wide*. Front yard setback shall be 25 feet. Rear yard setback shall be 30 feet. When a lot is not served by a public alley, the property shall have one side yard not less than 10 feet and the other side yard shall be 5 feet. Also a side yard abutting a street shall be no less than 10 feet. No accessory structure, including attached garages, or any combination of accessory structures shall exceed 1,000 square feet. · Lot coverage shall not exceed 35%. *Regarding the lot width and lot size requirements, Section 9.104(4) of the Zoning Ordinance states that a lot that has frontage on a public right-of-way and said space requkements for the district in which it is located are met or adjusted to conform to the following may be utilized for single family detached dwelling purposes provided the measurements for such area meet 100% of the front yard, side yard and rear yard setback requirements of the Ordinance and 60% of the minimum lot area or lot width requirements of the Ordinance. The property is in compliance with these requirements Please note that according to our records the sanitary sewer service has been abandoned to the property line and the water service has been abandoned and removed to the Main. The building envelope for a single family home on this parcel is approximately 26.5 feet wide and 61.7 feet long (1,635 square feet). The minimum floor area requirement for aone story dwelling containing 3 bedrooms or less is 1,020 square feet. Based on this requirement, there appears to be room on the property to construct a single family home with an attached garage. A detached garage could also be constructed, but it could not be built within the 12 foot driveway easement over the northerly portion of the lot. hC 'f-: ~¢~"" 'l . . . . · ,..,.,.,~ S~'.=,VE¥O,RS · .....] 0731 MISSISSIPPI ~OULEVARD N.'W "\ m ~ ' CertiJicale of Survey' Av~. Isl. S C.~R~E D RECEIVED JUL 2 0 1999 C O U N T Y O F A Office of Governmental Services Division GOVERNMENT CENTER 2100 3rd Avenue · Anoka, Minnesota 55303-2265 (612) 323-5700 July 7, 1999 GENE RAFFERTY Land Commissioner Direct #323-5427 Mr. Walter R. Fehst, City Manager City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 Re: Tax-Forfeit Parcel 26-30-24-43-0012 - 45th and Madison Street NE Dear Mr. Fehst: I am transmitting to you a proposal made by the Anoka County Community Action Program (ACCAP) to buy the captioned parcel for their Affordable Housing Program. We are all aware of the critical need for this type of shelter in our county. Commissioner Kordiak feels the highest and best use of the property is to put an affordable home on it rather than letting the lot set vacant. One of ACCAP's requests is to ask the city to forgive some $9,200 in special assessments. One other alternative could be for the city to reduce the assessments against the property. Would you kindly bring ACCAP's request regarding special assessments before the city council for their consideration. Thank you. GR:bje Enclosure CC; Commissioner Jim Kordiak Commissioner Dennis D. Berg Patrick McFadand, ACCAP Director Yours very truly, ~cff~uuen~ La'nd ommission er FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 MEMO To: From: Subject: Date: G~n~ R~rty, ~ ~cl Co~ione~ for Anoka County Paulck McFadancl, Executive Dixecto~ Annka County Co,~-,,~y Action, 7834728 4501 MaAiscn Street, Columbia Heights july 6, 1999 ACC.~P is interes*~ in purck,,~ng the prope~'y at 4501 Machson Street in Co]-,-kia Heights for the ACCAP/Con'ections AffonLthle Housing Pmgra~ Please advise Co~sioner Kc~I;~b of oux ~.terest. When deter~;,,~ the p~ice f~r the lot, l~e awa-'~ that d~ere axe $92782.0 in outstanding assessments ag,~t ~ propen~y. They are as ~nllcn~: 91 795.60 94 130.88 95 2843.78 96 5507.94 Utd/ties owed ~m p~ior owner Seal Coat the Road Boazd up the House and attorney fees Derncliskition and removal of the prior house I would also like to bring to your attention the water and sewer connection co~, which are from $4,_,500.00 to $5,500.00 because the water main is located in the middle cf the street. To connect these utilities it ~ entail digging up the street, ,ho~g, i~-~11~..g copper line, ~ring the su~et and an,v effected cu~ing. Another item to note is that +h;, lot has a ~y easement over the ~orth 12 feet for the neig~or on the east. We have conducted a tide search at the County Rocouler~ office and the ta.~es appear to ~ paid and the assessed ma&et value on the land is $6200.00. ACCAP would ask that the assessments against tl~ property, be ~nJiven so that the cost involved with th~ lot be fi~*ncially viable for ~ affoda~le housing project. If you have any que~ons or concerns please contact me at The a~ove number or Donna Mattson at 783-4739 CC: Donna Mattson. ocument Name: al6 MSTINTOOO379JUL07999907 MASTER KEY: 00268285 YEAR:2000 ACCT:F26 30 24 43 0012 LOC:12 4501 NE MADISON ST LEGAL:THE W1/2 OF LOT 4 BLK 1 INQUIRY SCREEN FEE OWNER:MN STATE OF IN TRUST TAXPAYER:MN STATE OF IN TRUST C/O ANOKA CO PROP REC & TAX 2100 3RD AVE GILLETTES ANNEX TO COL HGTS, ANOKA MN 55303 EX N 86 FT THEREOF, ALSO EX E ASSESSOR:MN STATE OF IN TRUST CITY:COLUMBIA HEIGHTS PC: C/O ANOF, A CO PROP REC & TAX CREATE:1983 ANOKA MN 55303 ACRES: PP REF: PARENT: VALUATIONS.~--~A******************** 1999 DATA ************************** LAND: ~6300~ * TAX DUE TAX OUTST P/I/C TOTAL DUE IMPR: * . EST MET: 6300 *STC:4B1 TAX MET: 6300 * TAX CAP: 104 *ACT CD: BUILDING INFO TYPE:EA iV BLT: EFF: CONST: FUNC: DATA: MESSAGE: SPEC: NOTES: ADJ-N NAL-Y DESC: DELQ-N * DITCH: BEN ACRES: BEN AMT: LEVY:14013I AREA:CH01 INCDST: AG P: WASTE: LAST SALE:9999/99/99 PCA:5101 EXEMPTIONS:FOR ACTIVITY:1999/05/05 STC:4B1 RES-NON-HST CHAIN:*NONE* SUB: YR:2000 ~te: 7/7/1999 Time: 8:23:32 AM Economic Development Authority Minutes August 17, 1999 Page 4 with a summary document for EDA review. He reminded members that budget figures would change for 2000 due to the sale of the duplexes and the turn back of the Section 8 program. He also noted Fund 203, Parkview Villa North, shows to be short $42,605, but reminded members the $135,000 revenue from the CIAP Grant is not reflected in this amount. Mr. Ruettimann felt fund numbers were scattered and confusing. Mr. Anderson indicated these numbers were assigned long ago. Mr. Jolly questioned personnel costs. Mr. Anderson stated the Budget includes $43,000 plus fringe benefits for a Community Development Assistant and $8,840 for an intern position. Mr. Ruettimann indicated he will speak to Mr. Fehst regarding Parkview Villa boilers and the 2000 Budget and levy. He also suggested the levy be set at the maximum as it is possible to reduce it, but not to increase it. Mr. Anderson estimated the levy at $111,000 for the EDA and $80,000 for the HRA assuming the estimated market value is the same as last year. Mr. Anderson stated the EDA should submit the proposed budget to Council. Mr. Ruettimann suggested the EDA meet prior to the August 23 Council meeting or the August 30 Council Work Session. 4. 4501 Madison Street NE Staff Report. Mr. Anderson indicated ACCAP wants to construct a home on this property and requests a reduction in the special ] ;/_ assessments against the property. Discussion included if the property was buildable, what the easement was, would~ it be taxable property if obtained by ACCAP, if the neighbor would be interested, and if the City could obtain the proper~ and sell it themselves. Ms. Szurek ~vas not comfortable with releasing all assessments to the property. Discussion followed. MOTION by Szurek, seconded by Jindra, to offer Anoka County $1.00 and value consideration for the property at 4501 Madison Street NE. Mr. Anderson indicated Anoka County set the value on the property at $6,200. All ayes. Motion carried. 5. Section 8 Report. Mr. Anderson indicated Section 8 program utilization was down to 80 percent. He stated Mr. Rothschild is currently going through the waiting list to increase the program utilization. 6. MHFA/CDBG Report. Mr. Anderson indicated he is reviewing the CEE agreement and upon completion will obtain the necessary signatures to finalize the agreement. ADMINISTRATIVE REPORTS A) Report of the Deputy Executive Director. Mr. Anderson stated he has been approached by a local firm regarding 3800 5t~ Street NE, the old Minneapolis Steel building,, to construct a new building at the site. This property was purchased in April, 1999 by a firm from Denver for approximately $1,750,000 and they are now asking approximately $3,000,000. Negotiations continue. The local firm questioned how much TIF is available and if there are State redevelopment grants available. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, September 21, 1999 in Conununity Room B at Parkview Villa. ADJOURNMENT Meeting adjourned by President Ruettimann at 8:50 p.m. Respectfully submitted, Patty Muscovitz Recording Secretary CITY COUNCIL LETTER Meeting of: October 25, 1999 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: ~ License Department APPROVAL ITEM: License Agenda BY: Kathryn Pepin /~ DATE: NO: '~. /~' 10) DAT~.: October 22, 1999 BY: BACKGROUND ANALYSIS Atuached is [he business license agenda for the October 25, 1999 City Council meeting. Only applications for Contractors Licenses appear on this agenda. At the top of Ehe license agenda you will notice a phrase stating ~*Signed Waiver Form Accompanied Application'S. This means that the data privacy form has been submitted as required. If not submitted, certain information canno~ be released to The public. RECOMMENDED MOTION: Move to approve the items as listed on the business 1999. license agenda for October 25, COUNCIL ACTION: TO CITY COUNCIL October 25, 1999 *Signed Waiver Form Accompanied Application 1999 BUSINESS LICENSE AGENDA APPROVED BY BUILDI~IG OFFICIAL CONTRACTORS *J.M.W. Construction *Lamere Plumbing *Mikre Exteriors *Schwickert Company ADDRESS 19133 Burns Parkway 8849 North shore Tr. 3855 Jackson St. 330 Poplar St. FEES 50.00 50.00 50.00 50.00 license.ag ~Z:(iCF?, (;;:(ZZi~.,:>~ ))~:?,,'[:ZE;c:,r' .~':'-'. ,::: i..I ...iF', El. i:;: ;!; 'FEZ/ I~'[i~:!) ]: Ciaf.. I--, Pi[ F!,~d:;li)Ei; l.¥-IE, l-k~h:>~Y i. t..i ~1.~::.I',.-'-!'- F:'l] '("i ....... t'l~],~: "!" '}i" J~]./ ~:*~ ~ 8: '..~.,..," ...~t'-I .,[ ....... . IF' ,~::.~.~ ~ ~ , E; :[ N.. jE::i:;. ITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 ! -3878 (612) 782-2800 TDD 782-2806 Minnesota Manufacturers Week Whereas: Manufacturing has the largest total payroll of any business sector in Minnesota. Providing $16 billion in 1996 wages; and Whereas: Manufacturing produces $27.1 billion for the state economy and is the second largest single share (18.9%) of our gross domestic product; and Whereas: Manufacturing exports brought nearly $9.53 billion into the Minnesota economy in 1997; and Whereas: Manufacturing provides high skill, high wage jobs which significantly contribute to Minnesota's high standard of living and economic vitality; and Whereas: Manufacturing contributed nearly $216 million in corporate income taxes in Minnesota, more than any other business sector, and almost 28 percent of total corporate income taxes in 1998; and Whereas: The Mayor and City Council of Columbia Heights hereby recognize with gratitude and distinction the significant contributions of the manufacturing sector to the employment growth, property taxes, private investment, payments and overall recreational, social, cultural, and economic vitality of Columbia Heights. Now Therefore, !, Gary L. Peterson, Mayor of Columbia Heights, Minnesota, do hereby proclaim the week of October 25-29, to be Minnesota Manufacturers Week in Columbia Heights In Witness Whereof, I have hereunto set my hand and caused the Great Seal of the City of Columbia Heights, Minnesota to be affixed at the City Office this twenty-fifth day of October, One thousand, Nine hundred and Ninety-nine. Gary L. Peterson, Mayor Walter R. Fehst, City Manager c:~ SEVEN REASONS WHY MANUFACTURING IS IMPORTANT Manufacturing companies employ nearly one out ofevery five non-farm workers in Minnesota - nearly 429,000 people. 1 Manufacturing employment is expected to reach 439,000 by the year 2005.2 4. Manufacturing employees in Minnesota earned an average of $37,250 in 1996, 32 percent more than the average Minnesota private sector employee earned that year.3 Manufacturing has the largest total payroll of any business sector in Minnesota.4 Manufacturing produces $27.1 billion worth of goods for Minnesota's economy, the largest share (I 9.2 %) of gross state product.5 Manufacturing's exports brought nearly $9.53 billion into,the Minnesota economy in 1997.6 In corporate income rax~ aJone, manmCacturing companies contributed nearly $216 million to the state's coffers, nearly one-third of the state's total corporate income tax revenues in 1996.7 MN Dept. of Trade and Ea:onomic DeveJopmmt. 1998 2 MN Dept. o£Economic Security, 1998 3 CaJcutated fram data provided by thc MN Dept. of Trade and F. conomic Development, 1997 4 MN Dept. of Trade and ~conomic Development. 1996 5 Ibid. 6 Ibid. 7 MN Dept. of Rcwenuc, 1998 HENNEPIN $5,479.8, 2756 121,974P CARVER $398.4 * 156 *' 10,436 t / SCOTT ANOKA I $1,120.3' 25,360t RAMSEY $3013.6 950 58,791 $189.9 143 5,013 DAKOTA $959.4 504 24,834 WASH- INGTON $552.8 219 11,274 TOTAL MANUFACTURING WAGES PAID ($million) TOTAL MANUFACTURING PLANTS TOTAL MANUFACTURING EMPLOYMENT Source: UnpublishecI (tara. U.S. Department of La~or, aureau of La,or Statistics Prepared by the Minnesota Department of Trade and Economic DeveloDment CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: PU BL I C HEAR I NG S ORIGINATING DEPARTMENT: CITY MANAGER f~, Fire APPROVAL NO: ITEM: Close Hearing BY: Dana Alexon By: ~.,.,"//~7~'_ Rental License Revocation {O/'/~'~, DATE: October 18, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Marcea Mariani regarding rental property at 4007 Main Street for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of October 25, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Marcea Mariani Regarding Rental Property at 4007 Main Street in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: PUBLI C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER fig} Fire APPROVAL NO: ITEM: C,oseHearing BY: DanaAlexon Rental License Revocation O ~ DATE: October 18, 1999 DATE: NO: · . The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Gary Stockwell regarding rental property at 681 51st Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of October 25, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Gary Stockwell Regarding Rental Property at 681 51st Avenue in that the Property is in Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: PU BL I C HEAR I NG S ORIGINATING DEPARTMENT: CITY MANAGER ~ Fire APPROVAL NO: ITEM: Close Hearing BY: Dana Alexon BY: Rental License Revocation ~'~Q../"'9, DATE: October 25, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Mohammed Khan regarding rental property at 981 43-1/2 Avenue for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of October 25, 1999. The public hearing on this property may now be closed in that the owner has requested more time due to a problem with a tenant. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Mohammed Khan Regarding Rental Property at 981 43-1/2 Avenue in that the Enforcement Officer is Granting more Time to Complete the Work at the Property, to Bring it into Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: PUBL I C HEAR I NG S ORIGINATING DEPARTMENT: CITY MANAGER /t~ Fire APPROVAL NO: ITEM: Close Hearing/Adopt Resolution For BY: Dana Alexon BY:~.'~..~_ Revocation ~I} C DATE: October 19, I999 DATE: NO: ' * Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Mohammed Khan regarding rental property at 981 43-1/2 Avenue for failure to meet the requirements of the Housing Maintenance Codes, MOTION: Move to close the public heating and waive the reading of Resolution No. 99-84, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 99- ~,1~ ~ Resolution of the City Council of the City of Coltanbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Mohammed Khan Regarding Rental Property at 981 43-1/2 Avenue. COUNCIL ACTION: Columbia Heights Fire Dept 555 Mill Street NE Columbia Heights, MN 55421 612-782-2835 Billing Statement Responsible Party Inspection Performed Mohammed Khan 1225 43-1/2 Avenue Columbia Heights, MN 55421 Khan Apartment Rentals 981 NE 43-1/2 Avenue Columbia Heights, MN 55421 Payment for reinspection fees are due 20 days after the receipt of this statement, you will not be sent a second notice. 4-UNIT Type Description Date Performed Fee 092 093 093 094 095 1st Follow-up Housing Maintenance Code Inspection 01/29/1999 $ 70.00 2nd Follow-up Housing Maintenance Code Inspection 03/12/1999 $ 70.00 2nd Follow-up Housing Maintenance Code Inspection 09/02/1999 $ 70.00 3rd -- Pre-Revocation HMC Inspection -- CERT MAIL 10/08/1999 $ 70.00 FINAl -- Pre-Council Meeting Reinspection 10/18/1999 $ 70.00 Total Due: $ 350.00 Inspection Performed Khan Apartment Rentals 981 NE 43-1/2 Avenue Columbia Heights, MN 55421 Please return this portion with your payment 4-UNIT 10/20/1999 09:55 RESOLUTION 99- 84 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY MOHAMMED KItAN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 981 43-1/2 AVENUE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON SEPTEMBER 16, 1999 OF A PUBLIC HEARING TO BE HELD ON OCTOBER 25, 1999. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on November 24, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted seven violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on January 7, 1999, the owner of the property called the Housing Maintenance Code office and asked for a extension of the January 26, 1999 reinspection. The owner was not available on January 26, 1999. A extension was granted. 3. That on January 29, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that four violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That on March 12, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that four violations remained uncorrected and the inspectors noted two new violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 5. That on March 26, 1999, the owner called and requested a extenions to the April 2, 1999 reinspection date. An extension was granted. The new reinspection date was to be April 8, 1999. 7. That on April 8, 1999 the owner stopped in a the Housing Maintenance Code inspection office and stated that he had been out of the country for fourty five days and just returned and that none of the violations are corrected as of this date. He was requesting another extension, and one was granted. The new reinspection date was to be April 20, 1999. 8. That on April 20, 1999, John Larkin, inspectors for the City o fColumbia Heights, noted that two violations remained uncorrected. After the inspection the owner of the property came in to the Housing Maintenance Code office and stated that he would need more time to complete the corrections on the the two remaining violations. Assistant ChiefAlexon advised him he could have until the fall of 1999. A reinspection was set up for September 2, 1999. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 9. That on September 2, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that two violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 10. That on October 8, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that two violations still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 11. That on October 18, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that one violation still remained unchecked. Inspectors were unable to get into Unit #3 to determine compliance. The owner was not at the property to let inspectors in. 12. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE CODE B. FAILURE TO SUBMIT REINSPECTION FEES OF $350.00 13. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this heating according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 981 43-1/2 Avenue is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F3669 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF , 19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA BILL ELRITE GARY PETERSON CITY CLERK MAYOR CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER ? Fire APPROVAL NO: ITEM: Close Hearing BY: Dana Alexon BY: Rental License Revocation /'~ ~ DATE: October25, 1999 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Susan Loewenthal regarding rental property at 1206-1208 Circle Terrace for failure to meet the requirements of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of October 25, 1999. The public hearing on this property may now be closed in that the owner has brought the property/building into substantial (but not complete) compliance with the Housing Maintenance Code. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Susan Loewenthal Regarding Rental Property at 1206-08 Circle Terrace in that the Property is in Substantial Compliance with the Housing Maintenance Code. COUNCIL ACTION: Close Hearing Council Letter CITY COUNCIL LETTER Meeting of October 25, 1999 AGENDA SECTION: P~Jt~. I¢ ~IEgR 1~,lGS ORIGINATING DEPARTMENT: CITY MANAGER /t Fire APPROVAL NO: ITEM: Close Hearing/Adopt Resolution For BY: Dana Alexon BY: Revocation ~ I~ DATE: October 19, 1999 DATE: NO: ' Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Susan Loewenthal regarding rental property at 1206-1208 Circle Terrace, 1407-1409 Circle Terrace for failure to meet the requirements of the Housing Maintenance Codes. MOTION: Move to close the public hearing and waive the reading of Resolution Nos. 99-76 & 77, there being ample copies available to the public. MOTION: Move to Adopt Resolution Nos. 99-76 & 77, Resolutions of the City Council ofthe City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A408(1) of the rental license of Susan Loewenthal at 1206-08 and 1407-09 Circle Terrace. COUNCIL ACTION: RESOLUTION 99- 76 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(I) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTHAL (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1206-1208 CIRCLE TERRACE BLVD NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 18, 1999 OF A PUBLIC HEARING TO BE HELD ON OCTOBER 25, 1999. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on October 15, 1997, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted eight violations. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 2. That on December 11, 1997, Claude Loewenthal (the owner's son) called the inspection office and stated that he was taking care of his father's properties as his father was elderly and had failing health. He asked for an extension to correct the eight items listed in the compliance order. A thirty day extension was granted. 3. That on January 28, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, attempted a reinspection of the property, the owner/owner's son was not present for this reinspection. The inspectors talked to both tenants who were home and they all stated that they did not know about the inspection. Inspectors noted that all 8 violations still existed. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 4. That on February 10, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted that five violations still remained uncorrected and inspectors found one new violation. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. In the compliance orders three of the violations that were on the exterior of the building were given extensions until the end of April 1998 to be corrected. 5. That on March 26, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that the three violations that did not have extensions granted were uncorrected. Compliance orders listing the violations were mailed by regular mail to the o~vner of the property at the address listed on the Rental Housing License Application. 6. That on April 22, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that the three violations that did not have extensions granted were corrected and that the violations that had been granted an extension still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner o£the property at the address listed on the Rental Housing License Application. 7. That on May 28, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. Note: It was sometime during the month of May 98 that we were informed that Mr. Loewenthal had passed away and that Mrs Loewenthal was going to be placed into a nursing home and that a court appointed special conservator would be handling all aspects of the rental property. 8. That on July 24, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 9. That on October 7, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 10. That on December 9, 1998, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address Iisted on the Rental Housing License Application. l 1. That on June 1, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 12. That on July 8, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the RentaI Housing License Application. 13. That on August 10, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 14. That on September 3, 1999, Rich Hinrichs, inspector for the City o fColumbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 15. That on September 28, 1999, the Columbia Heights City Council held a public hearing and a Rental Housing License revocation hearing at the regularlly scheduled City Council meeting that evening. The action the City Council took on the revocation of the rental housing license of the aformentioned property was to table any action until the October 25, 1999 regular City Council meeting. This action would give the Owner's son time to get some of the violations corrected. 16. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE CODE 17. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 1206-08 Circle Terrace Bvld NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, mad any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F3343 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF ,19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA BILL ELRITE GARY PETERSON CITY CLERK MAYOR RESOLUTION 99- 77 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTItAL (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1407-1409 CIRCLE TERRACE BLYD NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 18, 1999 OF A PUBLIC HEARING TO BE HELD ON OCTOBER 25, 1999. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on August 24, 1998, the Columbia Heights City Council voted to revocate the license held by Susan Loewenthal for failure to correct Housing Maintenance Code violations. See Resolution 98-76. 2. That on October 9, 1998, Assistant Chief Alexon conducted a license reinstatement inspection and noted that seven violations remained uncorrected. A letter was written and sent to the special conservator and to Mr. Claude Loewenthal (Owner's son) detailing the violations that need to be corrected and the time table for correction. Three exterior items were given extension until June 1, 1999 to be corrected. 3. That on January 27, 1999, Matt Field and John Larkin, inspectors for the City of Columbia Heights, noted that two of the violations that were not granted extensions remained uncorrected. It was decided by the inspection office that these two exterior violations would be granted extensions due to the time of the year and that they would be rechecked when the four other violations were to be reinspected on June 1, 1999. 4. That on June 2, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that six violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 5. That on July 8, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that the six violations still remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner of the property at the address listed on the Rental Housing License Application. 6. That on August 10, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that the six violations still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 7. That on September 3, 1999, Gary Gorman and Rich Hinrichs, inspectors for the City of Columbia Heights, noted that the six violations remained uncorrected. Inspector Gorman took photographs of the remaining violations. 8. That on September 3, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner of the property at the address listed on the Rental Housing License Application. 9. That on September 28, 1999, the Columbia Heights City Council held a public heating and a Rental Housing License revocation hearing at the regularlly scheduled City Council meeting that evening. The action the City Council took on the revocation of the rental housing license of the aformentioned property was to table any action until the October 25, 1999 regular City Council meeting. This action would give the Owner's son time to get some of the violations corrected. 10. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Housing Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE CODE 11. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL 1. That the building located at 1407-1409 Circle Terrace Bvld NE is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto; 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F3330 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. PASSED THIS DAY OF ,19__ MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: ATTEST: CITY OF COLUMBIA HEIGHTS, MINNESOTA BILL ELRITE GARY PETERSON CITY CLERK MAYOR CITY COUNCIL LETTER Meeting of : OCTOBER 25, 1999 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPT.: CITY MANAGER ASSESSING APPROVAL NO: 7 TO BE LEVIED ~ I) DATE: 10/19/99 NO: '7' ' Consistent with Minnesota Statutes and the City Code, the City Council annually adopts a resolution prior to the Special Assessment Public Hearing regarding costs to be borne by the City for public improvement projects. The resolution establishes the amount of the City share and the amount of the special assessments for projects to be levied against benefitting properties in the City of Columbia Heights. The purpose of the resolution is to advise the general public of costs to be incurred by the City versus costs to be incurred by benefitting property owners. Adoption of the resolution is basically a routine matter in order to comply with State Statutes and the City Code. Staff recommends adoption of the attached Resolution. RECOMMENDED MOTION: Move to waive the there being ample public. reading of the Resolution, copies available for the RECOMMENDED MOTION: Move to adopt Resolution 99-82: Being a Resolution Establishing Amount of City Share and Amount of Special Assessments on Projects to be Levied. COUNCIL ACTION: RESOLUTION NO. 99 - 82 BEING A RESOLUTION ESTABLISHING AMOUNT OF CITY SHARE AND AMOUNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 11th day of October, 1999, ordered a special assessment hearing to levy the cost of improvements and WHEREAS, the following projects will be specially assessed on November 15, 1999, and a portion of the costs may be borne by the City, NOW, THEREFORE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PROJECT CONCRETE ALLEY CONSTRUCTION BITUMINOUS ALLEY CONSTRUCTION ALLEY SEAL COAT * Includes utility funds ESTIMATED ASSESSED ESTIMATED CITY PORTION PORTION TOTAL $651,793.37* $212,676.00 $864,469.37* $16,590.63 $14,005.00 $ 30,595.63 $ 3,343.60 $104,324.80 $107,668.40 Passed this 25th day of October, 1999. Offered by: Seconded by: Roll Call: William Elrite, City Clerk Gary L. Peterson, Mayor ¢. COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 5, 1999 The meeting was called to order by Chair, Barbara Miller at 6:15p.m.. Those present were: Nancy Hoium, Don Jolly, Barbara Miller, Pat Sowada, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the September 7th, meeting as mailed. The September 27, 1999, bill list was reviewed. It was moved, seconded, and passed that they be paid. The October 11, 1999, bill list was reviewed. It was moved, seconded, and passed that they also be paid. The accounting was reviewed. Old Business: An evening supervisor has been hired. John Brosnahan is currently undergoing training. Sheila has withdrawn her resignation. She will be staying on and be added to the Saturday rotation schedule. Page interviews have been held and four conditional offers have been made. We are awaiting background checks before training can begin. New Business: Columbia Heights Public Library Holiday and Closed schedule was reviewed. Dates were compared with the closed schedule for Anoka County Library. It was moved, seconded and passed to accept the Holiday and Closed Schedule as presented. The Organization Borrowing policy was reviewed. The difference between a bulk loan and a deposit loan was explained. It was moved, seconded, and passed to adopt the Organization Borrowing Policy as presented. 3. Crossover statistics were reviewed. The Board was informed that due to a family emergency Richard Hubbard would be unable to be at the budget meeting with the City Council tonight. Pat Sowada volunteered to present his portion of the budget presentation to the Council. The status of Mary Kloss and her return to work after knee replacement surgery was reported. Mary had surgery on September 8 and on October 25 her status will be evaluated by her doctor and forms submitted to the City. There being no further business the meeting was adjourned at 6:30 p.m. to meet with the City Council. Respectfully submitted, J~h~.nine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Het~hts does not discriminate on the basis of disabih'ty in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. LIBRARY BOARD/CITY COUNCIL BUDGET MEETING OCTOBER 5, 1999 6:30 P.M. The joint City Council/Library Board meeting about the library budget for 2000 was held in the activity room October 5, 1999, at 6:30 p.m.. Those present were: Walt Fehst, Don Jolly, Barbara Miller, Nancy Hoium, Patricia Sowada, Mayor Gary Peterson, Julienne Wyckoff, John Hunter, and Rebecca Loader. The meeting was called to order at 6:45 p.m. Ms. Loader welcomed everyone and thanked them for coming. It was explained that the agenda would be followed, with a time for questions after each presentation. The handouts that were distributed at this meeting will be forwarded to the absent City Council member, Marlaine Szurek. A fact sheet presenting figures and percentage differences for selected expenditures was presented by Mrs. Sowada. Figures in the Personnel line item reflect that all labor contracts have been settled for 2000. The 400% increase in the capital outlay line item is because in 1999 all capital items except for $1,000 for seal coating the parking lot were deleted. Also $2,000 expended in 1999 was an encumbered purchase order from 1998. Ms. Wyckoff asked if Bill Elrite, Finance Director, has seen these budget figures. Response: Yes. A discussion ora one year renewal of the Honeywell contract was discussed along with the new custodial contract. Mayor Peterson asked for a clarification on the costs of the new custodial services. Differences in costs were explained. The previous custodial service contract had not seen an increase since 1988. They kept costs down by reducing services. Mrs. Sowada also presented the capital priorities portion of the agenda. The first priority capital improvement is new office furniture, going to a modular arrangement for the main floor lobby. The second priority is for office furniture in the Children's Department. The third priority is for video shelving. A question was posed by Ms. Wyckoff as to how spending money on shelving and office furniture fits in with the space needs study and the possibility of the library moving to a new building. Response: Everything purchased could be moved or incorporated into a new location. Mr. Hunter asked if the City has looked into the possibility of used office furniture. Response by City Manager: The City has explored used furniture in the past and when it will fit in with specifications, it has been purchased and used. The library levy and revenue information were presented by Mrs. Hoium. The revenue and money collected page was reviewed. An explanation of the fund balance that the library uses for operating expense for the first half of the year was reviewed. The Library Board is asking that the levy be increased by 7% to help maintain that fund balance. The levy amount requested is $500,244. 2 Maintenance of effort information was presented by Becky. The minimum level of support is determined by the State Department of Children, Families, and Learning. This minimum is $467,518 for the year 2000. This is a minimum. The library could not continue to operate at the current level of service on this amount. The amount needed to meet the contract with Anoka County Library on a per capita basis was also reviewed. Ms. Miller presented the Long Range Plans that the Library Board has been working on for the past several years. These plans include the following goals: to move to a different site or building, more space, user friendly, more parking, working with a Community Center concept. A three-year time frame was reviewed. The cooperative projects that the library has conducted with other agencies were outlined. These agencies include Immaculate Conception School, Independent School District #13, Mother read/Father read program, C.H.A.S.E., the Anoka County Historical Society, and the Anoka County Library. The Library Board is ready to explore the possibility of raising funds through grants. The Board feels they need a commitment from the City Council that they are behind these efforts. Mr. Jolly commented that a concept plan from Buetow and Associates includes a potential library building to be a future phase of the Community Center Referendum that is going before the voters on December 14. Ail Council members present were very vocal about wanting the library to be included in future plans. Possibilities were discussed about funding options and working together as a team to achieve this goal. The Board requested some type of formal commitment from the City Council including language of intent about a new building for the Library. Mayor Peterson, as a final statement, said that at least through the year 2000 the Board has the commitment of the current City Council. There being no further business the meeting was adjourned at 8:15 p.m. Respectfully submitted, hmidt, Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all Ci~ of Columbia Heights'services, programs, and activities. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF SEPTEMBER 28, 1999 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:30 p.m., Tuesday, September 28, I999, in the Parkview Villa Community Room B, 965 40~' Avenue NE, Columbia Heights, Minnesota. ROLL CALL Corm-nission Members Present: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Don Jolly, Gary Peterson, Julienne Wyckoff, and John Hunter Ken Anderson, Deputy Executive Director Michelle Chalin, Parkview Villa Public Housing Administrator Shirley Barnes, Crest View Management Company ADDITIONS/DELETIONS TO MEETING AGENDA - There were no additions or deletions to the agenda. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of August 17, 1999. Move to adopt the minutes of the August 17, 1999 regular meeting as presented in writing. 2) Approval of Minutes - special meeting of August 30, 1999. Move to adopt the minutes of the August 30, 1999 special meeting as presented in writing. 3) Financial Report and Payment of Bills. a. Financial Statement - August, 1999. b. Payment of Bills - August, 1999. Move to approve Resolution 99-16, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for August, 1999 and approving payment of bills for August, 1999. Mr. Hunter questioned why items on the financial report were blacked out. Mr. Ruemmann indicated these are names of Section 8 participants and this information is confidential. MOTION by Peterson, seconded by Szurek, to adopt the consent agenda items as listed. All ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY A. Michelle Chalin, Parkview Villa Public Housing Administrator. Shirley Barnes, Crest View Corporation, introduced Michelle Chalin, the new Parkview Villa Public Housing Administrator. She encouraged Board Members to stop in and visit with Ms. Chalin. Ms. Chalin indicated the elevator modernization bid was opened on September 24, 1999. They continue to have problems with the elevators. Ms. Chalin gave the occupancy report. The Resident Council Bazaar was held last weekend and went very well. She informed the Board there was a small fire in apartment//318 last Thursday. There was no damage, the alarm system worked properly and the Fire Department responded in a timely manner. There are two panels to reset. The Fire Department reset the first and Mr. Gault reset the second panel. The Fire Deparanent was advised of the need to reset both panels with the new fire alarm system. Ms. Barnes welcomed Michelle and stated she was at Crest View for PA years. Mr. Anderson indicated stafflooks forward to working with Michelle to provide service to the residents of Parkview Villa North, South and the 4607 Tyler Duplex. Ms. Chalin thanked Ms. Barnes, Mr. Anderson and the residents for their kind welcome. Ms. Wyckoff asked where the proceeds from the Bazaar go. Ms. Sufka, indicated it goes toward resident parties, outings and entertainment. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON THE AGENDA - None. Economic Development Authority Minutes September 28, 1999 Page 2 RECOGNITION, PROCLAMATIONS~ PRESENTATIONS, GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION A. Other Resolutions - None. B. Bid Considerations. 1) Elevator Modernization - Parkview Villa North. Mr. Anderson indicated Mr. Ted Smith, Elevator Advisory Group, Inc. was to be present at the meeting but had not arrived yet. He indicated the Elevator Modernization bids for Parkview Villa North were opened on Friday, September 24, 1999 at 2:00 p.m. and referred members to the summmy sheet in their packets. There were four competitive bids. Several other bidders were at the mandatory pre-bid conference, but chose not to bid. Mr. Anderson explained the bidding process and the purpose for the ten alternate bids allowing costs to stay within the dollars awarded in the 1997 CIAP Grant and anticipated funds from the 1999 CIAP allocation which could be used to fund the alternatives. HUD officials indicated if the City could cover the bid costs with reserve funds until after October 1, the bid could be awarded tonight. Mr. Smith will go over the bids and alternates to make a bid award recommendation. Mr. Anderson felt very fortunate with the amount of the bids. The original cost estimate was $279,801.05. Mr. Ruettimann questioned the difference in Alternate #1 between bidders and if this was a misunderstanding. Mr. Jolly indicated that as all bidders attended the pre-bid conference, there should have been no confusion. Mr. Anderson noted the differences in prices for Alternates #9 and #I0 also. Motion by Jolly, second by Szurek, to table the Elevator Modemization Bids until Mr. Smith of Elevator Advisory Group, Inc. arrives. All ayes. Motion carried. C. Other Business 1) Acquire Public Housing Management Software Program. Mr. Anderson referred to the research done by Jennifer Stoopes-Mokamba, previous Housing Administrator, who looked at and sampled three different public housing software programs. She recommended Nan McKay with the added module as the program was user friendly, they do a lot to educate users, and work with HUD. The program is currently being used by Richfield, Dakota County and St. Louis Park. Mr. Anderson has not been able to get Ms. Chalin's input. He has spoken to the City's IS personnel and Bill Elrite, Finance Director, regarding the program. Mr. Elrite suggested hiring a housing software consultant who is familiar with the programs to make a recommendation. Based on new laws, HUD is requiring housing agencies to prepare an Agency Plan and to do a public housing assessment program. This involves looking at the management operation, and HUD has contracted for a faro to visit every public housing facility in the country to do a survey or assessment to be sure it complies with their standards. The Agency Plan requires an outline for our housing authority, goals, objectives and action steps we plan to take to fulfill our strategic plan. There is an October 29~' deadline. As part of this system, everything must be reported electronically over the Intemet. To do this we must verify the addresses for Parkview Villa North residents through the electronic system with HUD. Presently, we can not do this because the HUD 50058 form has not been transmitted to HUD which is where they get the unit addresses from. In order to transfer the HUD 50058's we need a public housing software program. The urgency is so the necessary forms can be filed by the deadline. Mr. Anderson has spoken to Ms. Barnes who indicated they are currently working with a computer consultant in another area at Crest View who may be able to help us. Mr. Anderson recommended the Board authorize a maximum fund amount for software acquisition and if necessary to speak with a consultant. Mr. RueRimann stressed the time limitations but asked that HUD be contacted to fred what program they recommend or accept. Mr. Anderson has spoken to Nancy Mejia, HUD, who referred him to the Mankato HRA. He then called the Mankato HRA who referred trim to Housing Data Systems from Wisconsin. He said they do all the imtial information input, however, the Mankato system is in DOS and we prefer to be in a Windows based system. Motion by Ruettimann, second by Jolly, to approve the acquisition of public housing management software for an amount up to, but not to exceed, $13,000 plus an additional amount for taxes with funds to be appropriated from fund 203-46330-5170 with the authorization of Board Members Jolly, Szurek and Wyckoff; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion carried. Mr. Ruettimann asked staff to check if there is a state contract that would apply to the acquisition of software. Economic Development Authority Minutes September 28, 1999 Page 3 B. 1 ) Elevator Modernization (Continuation of Elevator ModermZation Bid Discussion) Mr. Anderson deferred to Mr. Smith, Elevator Advisory Group, Inc., who would review and answer questions on the elevator modernization bids and make a recommendation to the Board. Mr. Ruettimann questioned the disparity in bid items. Mr. Smith could not explain the differences in the alternate bid amounts. Mr. Jolly questioned Alternates 9 and I0. Mr. Smith indicated these were to remove pumps to meet current codes. Mr. Peterson questioned the low bidder reducing the bid by $8,000 in alternate #10 to add sheet rock. Mr. Smith indicated it was probably relative to the amount of work to be done and that this bidding procedure with ali the alternates was an uncommon procedure. He stated Gary Millar was the Iow bidder on the project. Mr. Smith indicated all of the companies bidding would do a goodjob and he has had no problem with any one of the four. Mr. Ruettimann asked what a whole new system would cost. Mr. Smith indicated there is no need to change the rails, and a role of thumb is $125,000 per cab with additionaI items at $36,000 each. Mr. Smith indicated this modernization will include spmced up cabs. In one cab the machine is very small and won't last very long. Normally this would have been replaced and he recommended if the money was available it would be very beneficial to replace the machines. Mr. Ruettmiaun felt all items necessary should be fixed or replaced correctly now so there is no worry in the near future. Mr. Smith indicated the modernization would include a microprocessor, computer based state of the art controls, new roller guides, new cab, new door operators, new wiring, and new insulation. Mr. Hunter questioned "weeks out of service" and what guarantee there was. Mr. Smith indicated there is a penalty of $200 for every day beyond the completion date. Mr. Jolly questioned the starting dates. Mr. Smith just indicated the companies are busy so the starting dates are delayed. Mr. lolly questioned maintenance costs. Mr. Anderson indicated current maintenance costs are approximately $572 per month for all three elevators. He indicated the current company, Lagerquist, repaired cables under contract, which would have cost $2,500 per elevator. Ms. Szurek questioned if the contract is awarded tonight, will the work begin or will it have to be scheduled in at a later date by the company. Mr. Smith indicated the maintenance contract would begin when the bid is awarded. He stated the work start date is negotiable, but the 42 weeks for repair and modernization is not. Ms. Szurek asked for a recommendation from Mr. Smith. He indicated Millar was his recommendation, but also stated any clarifications should take place before the contract is signed, i.e. maintenance costs. Mr. Anderson indicated any action is subject to HUD review and approval before ClAP funds may be used. If the bid was to be awarded before HUD approval of the $135,269, some other source of funds must be available to cover this bid amount. He asked that the existing fund balance or funds from Parkview Villa be available on an interim basis. It would also be necessary to ask HUD if the additional machines could also be approved. There would then need to be a change order for the purchase and installation. Mr. Anderson suggested clarifying ail questions and approvals from HUD before coming back at the October EDA meeting for final authorization. Mr. Jolly questioned the work we can submit to HUD if alternates can be included now. Mr. Smith indicated there are other improvements, such as lighting, that could be included. Mr. Anderson indicated we will have $135,269 after October 1s~. The original 1997 CIAP application of approximately $129,000 will also fund the Elevator Advisory, Inc. bill of $4,800 and an additional $4,200 to reimburse staff for administrative costs for the ClAP application. Mr. Ruettimarm asked if additionaI fimds are found if they could be included. Ms. Bames reminded the Board that if the elevators will be safe with these improvements, residents would like to see additional funds go toward things like kitchen cupboards. Mr. Ruethmaun was referring to possible funds from other sources which could not be used for cupboards. Mr. Peterson said there is $255,000 earmarked for elevators with $224,000 for the bid with an additional $I 1,000 for alternates #9 and #I0. Mr. Smith stated there should be approximately $20,000 for contingencies. Ms. Jindra asked if the motors could be added without rebidding. Mr. Smith indicated change orders are allowed. MOTION by Peterson, second by Wyckoff, to award the Parkview Villa Elevator Modernization Project bid to Millar based upon their low, qualified, responsible bid in the amount of $234,075, with funds to be appropriated from Parkview Villa North fund 203-46330-5120; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. With a friendly amendment by Mr. Ruettimann, he suggested the bid award be subject to HUD review and approval and with the existing fund balances of 203-46330 and 213-46340 to be available to award the full contract amount until 1999 ClAP funds are received. All voted aye as amended. Motion carried. A. Review Proposed 2000 Budget. Mr. Anderson referred to replicated 2000 Budget infurmation. EDA Resolution 99-14 was adopted by the City Council and forwarded to Anoka County. Mr. Anderson offered there will be changes when he meets with the Economic Development Authority Minutes September 28, 1999 Page 4 Housing Administrator. He requested input from the Board on questions or changes in the budget or the presentation style. He would make a presentation on the full budget at the October EDA meeting. This would also allow time to make changes such as the addition of the building improvements at Parkview Villa for next year. Mr. Jolly questioned 204-46314-3050, Expert and Professional Services, increases. Mr. Anderson stated this is based on TIF District reporting and work on deficits/cash flow analysis with the City Manager requesting sufficient funds to be available for such items in the future. He also indicated the detailed budget comments will explain such items. Extraordinary maintenance for 2000 will include $22,000 for installing a header to four boilers and $2,400 for cupboards in two units. Six ball valves may be installed in the penthouse yet this year. The new elevator maintenance costs will need to be incorporated into the budget also. Mr. Anderson indicated the Resident Council voiced a great deal of concern that cupboard replacement be a high priority concern. The estimate of $111,000 was submitted with the initial ClAP application, but HUD would not allow this to be added. There are two units scheduled for cupboard replacement in 2000. A reasonable approach will need to be discussed for replacement of cupboards with future HUD money. Mr. Anderson will present a budget with narratives and page numbers at the next meeting. B. Section 8 Report. Mr. Anderson referred to the Section 8 report showing a utilization of 82 percent. Mr. Rothschild will try to interview and place new people on the program. It is necessary to maintain a high level of program utilization even with the program leaving as HUD funding is for full utilization of the 25 Certificates and 25 Vouchers. Mr. Anderson stated at their June 22~d meeting, Mary Ahem indicated she would go to the Metropolitan Council Board for authorization to move forward and how they would allocate their staff. She needs budget information to present to the Board, which we are preparing. Mr. Anderson will prepare a draft Interim Agreement where they agree to accept our Section 8 Certificates and Vouchers and we agree to convey them which needs to be submitted to the HUD national office for approval. Mr. Rueflimann reminded everyone that the contract runs out at the end of this year. Mr. Ruettimann suggested staff notify Mr. James (Red) Nelson who sits on that Board. Ms. Szm:ek asked if any information on the ACCAP issue from the Council meeting was received and if this was a HRA issue. She gave EDA members the background of the topic. Mr. Peterson indicated this was being handled by staff and will be inspected and resolved. C. CDBG/MHFA Report. Mr. Anderson referred to the August loan and gratu report. 47 MHFA loans have been processed with 26 loans closed. The CDBG Deferred Grant/Loan program currently has 32 people on the waiting. This information has been forwarded to the Center for Energy and Environment (CEE). A lei~er has been sent to all persons on the waiting list informing them that CEE will be contacting them in the near future to update the list and begin processing loans/grants. The loan brought to the Board on August 30th did not go forward after staffdiscovered additional overtime income that put the applicant over the gross income limit. ADMINISTRATIVE REPORTS A) Report of the Deputy Executive Director. Mr. Anderson indicated that in 1998 HOME funds were designated for the acquisition of property and demolition of buildings, with the property to then be made available to Habitat for Humanity to build a home on. There are 56 homes in the Scattered Site T1F District of which two could be used for these funds. Anoka County Staff is currently waiting to get a confn'nUng opinion from HUD regarding relocation costs. Community Development Staff has determined a list of six properties as potential sites. A map was dislxibuted to Board members showing the sites, which are not limited to the Sheffield area. It was felt best to not concentrate all Habitat for Humanity homes in one area. After input and approval from HUD and Anoka County regarding whether all 56 TIF sites would be subject to relocation roles if two sites are done this year, staff would like to approach these six owners to purchase two sites before the end of the year. Several sites were not listed as they are in areas zoned commercial or industrial and some, such as 1260 46th Avenue NE, have already been demolished. Mr. Peterson indicated the use of the remaining $87,500 in funds should be prioritized. Mr. Anderson stated this would mean doing the most cost effective £n:st. Individuals were notified of targeted properties in 1997. He also noted new home owners on these sites would be restricted to a $116,850 maximum purchase price and 15 years occupancy by a low/moderate income family. If sold, the properties would have to be sold back to Habitat and resold to low income individuals. Economic Development Authority Minutes September 28, 1999 Page 5 Mr. Jolly asked if there are Habitat for Humanity homes that the City is not involved with. Mr. Anderson indicted there are. He was concerned that the former City Manger committed to a specific number of homes and the last three were not done. Mr. Ruettimann indicated there was no commitment and that several possible sites did not work because of the house size and the requirement to include a garage. Mr. Ruettimann indicated the Habitat for Humanity program would make a great Cable T.V. show. Mr. Peterson stated that with ali the different people involved, this type of building project tends to be intrusive on the neighborhood. Members discussed ACCAP homes which are built by prisoners and felt the homes were completed with substandard workmanship. Mr. Anderson indicated 3913 Polk, which has now been demolished, was also on this list. Mr. Peterson indicated staffcould circumvent some problems by having the tight to approve the plans. Mr. Anderson stated a site plan is required as part of the sale and development agreement. Mr. Ruettimann questioned the fund established to demolish substandard homes. Mr. Peterson indicated he had no problem with Habitat projects and recommended staff pursue the top two properties on the list. He questioned if the property on Quincy could be used for NEI parking? If this could be a possibility, he recommended pursuing numbers one and three instead. Mr. Anderson informed the Board that Rainbow Foods will hold their Grand Opening on October 15, 1999 at 9:00 a.m. Mr. Anderson referred to a thank you letter from Donna in apartment I01 regarding the wonderful staffat Parkview Villa and all they have done for the residents. A Section 8 Informal Hearing was held prior to the EDA meeting. Hearing Officers Jindra and Jolly agreed with staff's recommendation to terminate the Section 8 assistance to the person involved. Mr. Hunter asked that Parkview Villa residents not encourage the geese by feeding them. Staff indicated there are signs posted stating "Do Not Feed the Geese". Ms. Bames informed members there is a neighborhood meeting on the 42~a and Central Avenue property on Thursday, September 29th, 7:00 p.m. at Murzyn Hail. C. Committee Reports. Mr. Ruettimann indicated a letter will soon be received from the County regarding take back of CDBG funds from HRA's. The funds could then be bid for. There are two accounts, one for rehabilitation to homes and the other for commercial revitalization. There is $14,072, for 1995 and $9,000 for 1996 which are probably gone. There is about 60 days to have this money committed in writing. There are $128,000 in commercial funds which also have 60 days remaining to be used. Mr. Ruettimann felt it should be possible to acquire two properties: 828 404 (across from the Library) which would qualify and be used for parking with the Library expansion and 3950 Lookout Place which backs the comer of University and Conoco which could also qualify. These would have to be closed and titled in 30 days. There are also $124,000 in 1998 funds which must be committed by May of 2000. There are also 1999 funds of $84,000 would probably expire December 31, 2000. Mr. Anderson indicated the demolition contracts for 4150 Central at a cost of $66,000, are intended to come from commercial revitalization funds. So, of the $128,000, $66,000 is intended for this use. Mr. Ruettimann indicated th/s may qualify under slum conditions. Mr. Ruettimann indicated under the Housing Rehabilitation Program, funds for 1996 are $19,156 and for 1997 are $118,788. This is where CEE needs to move quickly and process the deferred grant/loans. Mr. Hunter questioned if purchase of the key shop on Central would qualify. Mr. Ruettimann did not think it would fit into the necessary time frame. Also, relocation costs would not qualify. Mr. Peterson asked ifa signed purchase agreement would be sufficient. He also indicted the Columbia TV shop has already been issued a raze notice. Mr. Ruettimann asked if the funds to demolish 4150 Central could come from the 1996-1997 funds. Mr. Anderson indicated these funds may be considered Neighborhood Revitalization with different qualifications. He felt it may be possible to reallocate these funds to the commercial revitalization program, housing rehabilitation program or even public service agencies. Mr. Peterson suggested the full time temporary Community Development Assistant be dkected to zero in on when the funds terminate and focus on uses for the $66,000 which could be lost in 30 days. Mr. Ruettimann suggested an Economic Development Authority Minutes September 28, 1999 Page 6 outside interest could look into this for the City. He suggested Gordie Soles. Mr. Anderson indicated staff is continuing to work on the Livable Communities Demonstration Account project. The key shop is an important location, given 4150 Central is gone. It probably would qualify for the commercial revitalization account, which would include purchase and relocation costs. Mr. Anderson and the City Attorney have met with the two property owners south of the old Bridgeman's on three occasions and were close to closing the deal, but it was put on hold as the owners of Jeff's, Bobby, and Steve's Auto World might be interested in the property for additional parking. They can again be approached. Mr. Ruettimarm felt this could not be completed in time as the money would have to be expended in 30 days. Mr. Anderson thought only a signed purchase agreement was necessary. Mr. Anderson received a call from the owners of 3900 Central who are now willing to sell their house which fronts on Central Avenue. Also, previously a map was distributed to the EDA showing properties on Central Avenue from 37~ Avenue to 42~d Avenue which may be potential sites. Mr. Anderson has spoken to Jim Kordiak explaining that he takes great exception with the new time limit imposed by Anoka County which previously was not a concern. Ms. Szurek recommended to have Randy Schumacher, Community Development Assistant, f'md the dollar amount the EDA has to spend, look into what we can spend the money on, and acquire property on Central Avenue, which would allow future building projects on Central. The Board members all agreed. Mr. Anderson indicated staff has been dealing with 3950 Lookout Place who as Conoco has an interest in expanding, and also acquiring the house south of that at 3944 Lookout Place. Mr. Ruettimaun indicated that as this is the 28~ of September the Director of EDA or Assistant Director advise the Mayor by Tuesday of next week as to the outcome of cost of acquisition of properties or suggestions and ideas, leaving discretion of the Mayor whether to call a special meeting if funding needs to be spent. Mr. Anderson reiterated that Central Avenue is a high priority and we want to put a list together of the properties and what that acquisition cost would be and that the ultimate decision for what properties we approach and purchase should come back to the Board. Mr. Peterson indicated that Columbia T. V. should be approached first. Ms. Szurek stated we need to f'md out how much they want for the property first, otherwise we need to start putting a list together of the properties to acquire on Central Avenue so when the funding is available we can go to the list and work from that. Board Members agreed the Columbia T.V. be the wise investment at this time. Mr. Ruettimann stated again that this be the priority for the Community Development Assistant. Ms. Szurek stated he should also fred out ifa Purchase Agreement is sufficient or if the funds must actually have been expended to get reimbursed from the County. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, October 19, 1999 in Community Room B at Parkview Villa. ADJOURNMENT MOTION by Peterson, seconded by Jindra, to adjourn the meeting at 9:35 p.m. All ayes. MOTION CARRIED. ectfully submitted, Patty Muscovitz Recording Secretary H:\EDAminutes\9-28-99