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HomeMy WebLinkAboutSeptember 13, 1999 Mayor
Gary L. Peter$on
CITY OF COLUMBIA HEIGHTS
Donald G. Jolly
590 40TH AVENUE N,E., COLUMBIA HEIGHT$~ MN 55425-3878 (612) 782-2800 TOD 782-2806 JohnHunter
Marlaine Szurek
Julienne Wyckoff
ADMI NI$ TRA TION
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday September 13,1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements.
(TDD/782-2806 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETiNG AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
A. MOTION: Move to approve Consent Agenda items as follows:
1) Approval of Meeting Minutes - August 23, 1999
MOTION: Move to approve the minutes of the August 23, 1999 Regular Council Meeting as presented.
2) Establish a Joint Meeting with Telecommunications Commission
MOTION: Move to establish a special meeting of the City Council and the Telecommunications
Commission for Thursday, October 21, 1999 at 7:00 p.m.
3) Joint Budget Meeting with City Council and Park and Recreation Commission
MOTION: Move to schedule the 2000 joint budget meeting with the City Council, Recreation Department
staff and Park and Recreation Commission on Wednesday, October 27, 1999 at 7:00 p.m. in the Gauvitte
Room in Murzyn Hall.
Page 1
4) Establish City Council/Library Board Budget Meeting
MOTION: Move to establish Tuesday, October 5, 1999 at 6:30 p.m. in the Library Activity Room as the
joint City Council and Library Board meeting to discuss the proposed 2000 Library budget.
5) 1999 Community Development Block Grant Contract
MOTION: Move to approve the contract agreement for the 1999 Community Development Block Grant
Program between Anoka County and the City of Columbia Heights; and furthermore, to authorize the
Mayor and City Manager to enter into an agreement for the same.
6) Resolution No. 99-72 Regarding the Extension of a Moratorium on Property Owned by St. Timothy's
Church
MOTION: Move to waive the reading of Resolution No. 99-72 there being ample copies available for the
public.
MOTION: Move to adopt Resolution No. 99-72 being a resolution imposing a four month extension to the
moratorium on site improvements and/or development of property owned by St. Timothy's Lutheran
Church.
7) Close Heatings Regarding Rental License Revocations
MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license
held by the following owner/properties in that the property is in compliance with the Housing
Maintenance Code: Wayne Mecl at 3819 Main Street Northeast, Donn Woods at 1133 45th Avenue
Northeast, Terry Thornberg at 4326 Monroe Street Northeast, Joseph Ryan at 1000 41st Avenue #103,
Anthony Melton at 3736 3rd Street Northeast, Susan Loewenthal at 4040-4042 Cleveland Street Northeast
and Ginger Duckworth at 4356 5® Street Northeast.
8) Establish Heating Date - License Revocation, Rental Property
MOTION: Move to establish a hearing date of September 27, 1999 for revocation or suspension of a
license to operate a rental property within the City of Columbia Heights against Joe Bazzett at 4514-4516
Fillmore Street Northeast.
9) Resolution No. 99-73 - 2000 Business License Fees
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-73 being a resolution adopting the 2000 Business License
Fee Schedule as presented.
10) 1999 Storm Water Improvements
MOTION: Move to authorize Visu-Sewer Clean and Seal, Inc. of Minneapolis, Mn. to clean
approximately 1,080 lineal feet of 48 inch storm sewer east of Tyler Street between 43 ½ Avenue and 44th
Avenue at a cost not to exceed $21,000 with funding provided by P.I.R. project fund 415-59909.
11) Authorization to Purchase Salt Storage Shed Door for MSC
MOTION: Move to authorize purchase of bi-fold doors for the salt storage shed from Schweiss
Distributing, Inc. in an amount of $7,615.00 plus tax with funds from 101-43121-5120.
Page 2
12) Award of 40th Avenue Street Light Replacement
MOTION: Move to award 40th Avenue replacement light to Heights Electric of Columbia Heights,
Minnesota, based upon their low, qualified responsible quotation in the amount of $4,350 with funds to be
appropriated from Fund 212-43190-5130; and furthermore, to authorize the Mayor and City Manager to
enter into an agreement for the same.
13) Approval of License Applications
MOTION: Move to approve the items as listed on the business license agenda for September 13, 1999.
14) Payment of Bills
MOTION: Move to pay the bills as listed out of proper funds.
15) Conditional Use Permit - 4032 Central Avenue Northeast
MOTION: Move to approve the conditional use permit to allow the proposed coffee shop at 4032 Central
Avenue Northeast subject to the following conditions: 1) All required state and local codes, permits,
licenses and inspections will be met and in full compliance; 2) All proposed signage must be submitted on
the City prescribed application form and must fully comply with the Zoning Ordinance; and 3) Waste
receptacle shall be provided for patrons using the outdoor seating area.
16) Conditional Use Permit - 4079 Central Avenue Northeast
MOTION: Move to approve the conditional use permit to allow the operation of New Horizon Child Care
at 4079 Central Avenue Northeast, subject to the following conditions: 1) All required state and local
codes, permits, licenses and inspections will be met and in full compliance; 2) All proposed signage must
be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance;
3) A speed bump shall be provided in the drive aisle between the sidewalk along the building and the
double-row of parking on the west of the proposed playground. A second speed bump shall be provided in
the area in front of the tenant space currently occupied by Sylvester's; 4) The traffic circulation pattern
shall be clearly identified and marked on the surface of the parking lot and/or with directional signage;
and, 5) The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of
children. These spaces shall be clearly marked and identified.
17) First Reading of Ordinance No. 1400 being an Ordinance Pertaining to the Rezoning of Certain
Property
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to establish September 27, 1999 at approximately 7:00 p.m. as the second reading of
Ordinance No. 1400 being an ordinance rezoning 4216 Central Avenue Northeast from LB, Limited
Business District, to RB, Retail Business District.
5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Introduction of a Newly-Hired Employees
Sherfi Jensen, Public Works (Parks) Department
Shawn Johnson, Public Works Administrative Assistant
Aleksandr Chernin, IS Director
Matthew Aish, Police Officer
Page 3
6. PUBLIC HEARINGS
A. Resolution No. 99-75 Being a Resolution Regarding a Public Heating for a Petitioned Alley
MOTION: Move to accept the Feasibility Report for the petitioned alley improvement, west of Reservoir
Boulevard, 150' south of Circle Terrace Boulevard to Circle Terrace Boulevard.
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-75 being a resolution ordering improvements, P.LR. 1017,
west of Reservoir Boulevard, 150' south of Circle Terrace Boulevard to Circle Terrace Boulevard.
B. Public Hearing/Second Reading of Ordinance No. 1398, Sale of 4519-4521 Taylor Street Northeast
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to adopt Ordinance No. 1398 being an ordinance authorizing the conveyance of certain
real estate at 4519/4521 Taylor Street Northeast.
C. Public Hearing/Second Reading of Ordinance No. 1399, Sale of 4642/4644 Taylor Street Northeast
MOTION: Move to waive the reading of the ordinance there being ample copies available for the public.
MOTION: Move to adopt Ordinance No. 1399 being an ordinance authorizing the conveyance of certain
real estate at 4642/4644 Taylor Street Northeast.
D. Resolution No. 99-74 Being a Resolution Adopting a Proposed Budget/Setting Local Levies and
Establishing a Budget Hearing Date
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-74 being a resolution adopting a proposed budget, setting the
City, HRA, and EDA proposed local levy, and establishing a budget hearing date for property taxes
payable in 2000 with the total HRA levy set at $94,752 and the City, Library and EDA levy set at
$3,295,956 and the Truth in Taxation hearing date of December 6, 1999 at 7:00 p.m.
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1. Resolution No. 99-76 Being a Resolution for Revocation
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-76 being a resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental
license held by Susan Loewenthal regarding rental property at 1206-1208 Circle Terrace.
Page 4
2. Resolution No. 99-77 Being a Resolution for Revocation
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-77 being a resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental
license held by Susan Loewenthal regarding rental property at 1407-1409 Cimle Terrace.
B. Bid Considerations
None
C. Other Business
1) Multi-Use Center Referendum
MOTION: Move to approve the date of Tuesday, December 14, 1999 for special election referendum for
multi-use center.
MOTION: Move to approve referendum ballot language as "Shall the City of Columbia Heights be
authorized to issue its general obligation bonds in an amount not to exceed $4,950,000 to provide funds for
construction o fa multi-use center addition (meeting rooms for seniors and teens, walking track, fitness
center, a multi-purpose area, locker rooms, children '6, indoor play area, and other uses) onto Murzyn Hall
in Huset Park ?"
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
1) Park and Recreation Commission August 25, 1999 Meeting
2) Telecommunications Conunission August 19, 1999 Meeting
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Page 5
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
AUGUST 23, 1999
1. CALL TO ORDER/ROLL CALL
The meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson
and Council members Szurek, Jolly, Wyckoff and Hunter.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions nor deletions to the meeting agenda.
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and are enacted upon as part of the
Consent Agenda by one motion. Items removed fi.om Consent Agenda approval are taken up as
the next order of business. There were no requests to remove any items fi.om the Consent
Agenda.)
A. Motion by Wyckoff, second by Szurek to approve the Consent Agenda as follows:
1) Ap. proval of Meetine Minutes
The Council approved the minutes of the August 9, 1999 Council Meeting as presented.
2) Recommendation to Enter into a Contract for Cleaning Services at GiB' Buildings
The Council accepted the written proposal for cleaning services at City Hall, the Municipal
Service Center and the Public Library as made by Fidelity Building Services, Inc. and authorized
the Mayor and City Manager to enter into an agreement for the same.
3) Authorization to Sell. Salva~,e or Dispose of CiW Property on Sentember 11. 1999
The Council authorized the sale, salvage or disposal of surplus City property as listed to include
Municipal Units #3771-1988 Chevrolet Caprice Classic, g406-1988 Caprice Classic and g417~
1992 Ford Crown Victoria.
4) Establish Heating Dates for License Revocation. Rental Properties
The Council established September 13, 1999 for revocation or suspension of a license to operate
a rental property within the City of Columbia Heights aga'mst the following owners/properties:
Donn Woods at 1133 45m Avenue, Terry Thomberg at 4326 Monroe Street, Joseph Ryan at 1000
41s' Avenue, #103, Anthony Melton at 3763 Third Street, Wayne Mecl at 3819 Main Street,
Susan Loewenthal at 1407-09 Circle Terrace, 1206-08 Circle Terrace and 4040-42 Cleveland
Street, and Ginger Duckworth at 4356 5t~ Street.
5) Police and Fire Reserve Annreciation Event
The Council authorized the expenditure of up to $4,100 fi.om the Special Events budget to host
an annual appreciation night for the Fire and Police Reserve Units and that the Mayor and City
Manager are authorized to enter into contracts as needed for this event.
6) Change Order No. 1 for Limited Site Investigation for Waste Oil Tank Removal
The Council approved Change Order No. 1 to Thatcher Engineering in the amount of $4,747.50
for conducting additional boring investigation at the MSC with 10% of the funding appropriated
fi.om Refuse Fund 603-49950-3050.
7) Re~olution No. 99-70 Accentin~ Local Law ]~nforcemcnt Eauinment Block Grant and
Annronriatint Matchin~ Funds
The reading of the resolution was waived there being ample copies available for the public.
RESOLUTION NO. 99-70
BEING A RESOLUTION ACCEPTING LOCAL LAW ENFORCEMENT
EQUIPMENT BLOCK GRANT AND APPROPRIATING MATCHING FUNDS
WI~REAS, the City of Columbia Heights Police Depm hnent has been granted $23,945
in an equipment block grant fxom the U.S. Department of Justice for the purpose of
funding equipment, and
WHEREAS, a condition of the grant is that the City provides $2,661 in local match for
this grant, and
WHEREAS, the City of Columbia Heights Police Department has provided the U.S.
Depa,tment of Justice a proposal for implementation of funding for this grant,
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia
Heights that:
The City of Columbia Heights enter into a cooperative agreement with the U.S.
Department of Justice for thc project entitled "Local Law Enforcement Equipment
Block Grant Program" for the period October 1, 1999, to September 30, 2000.
That $2,661 be appropriated fi.om unexpended funds in the Police Department
1999 budget to pay the local match.
Passed this 23'a day of August, 1999.
2
Offered by: Wyckoff
Seconded by: Szurek
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
8) Lease Amendment for Top Valu Liquor at Central Valu Shopping Center
The Council authorized the Mayor and City Manager to enter into a lease agreement with
Bradley Real Estate for the liquor store located at Central Valu shopping center.
9) U.S. WEST Contract for ISDN Telephone Service
The Council authorized the Mayor and City Manager to enter into an agreement with U.S.
WEST for ISDN phone service.
10) First Readin~ of Ordinance No. 1398 Being an Ordinance for the Sale of Property Located at
4519-4521 Taylor Street Northeast
The reading of the ordinance was waived there being ample copies available for the public.
ORDINANCE NO. 1398
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT
4519/4521 TAYLOR STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto Emesto Payan the real
property at 4519/4521 Taylor Street Northeast described as follows, to wit:
Lot Twenty-one (21) and the North One-half(½) of Lot Twenty (20) in
Block Seven (7) of Sheffield's Second Subdivision according to the plat
thereof on file and of record in the office of the Register of Deeds of
Anoka County, Minnesota.
Section 2:
The Mayor and City Manager are herewith authorized to execute deed to
effectuate the conveyance of said real estate subject to the terms, purchase
price, and conditions specified in the Purchase Agreement.
Section 3:
This Ordinance shall be in full force and effect fxom and after thirty (30)
days after its passage.
The second reading of Ordinance No. 1398 was scheduled for September 13, 1999 at
approximately 7:00 p.m.
11) First Reading of Ordinance No. 1399 Being an Ordinance for the Sale of Property Located at
4642-4644 Taylor Street Northeast
The reading of the ordinance was waived there being ample copies available for the public.
ORDINANCE NO. 1399
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF
1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT
4642/4644 TAYLOR STREET NORTHEAST
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto Laj. L. Wang and Phoua
Lee the real property at 4642/4644 Taylor Street Northeast described as
follows, to wit:
Lot Five (5) and the South One-half(½) of Lot Four (4), Block One (1),
Sheffield's Second Subdivision according to the plat thereof on file and of
record in the office of the Register of Deeds at Anoka, Anoka County,
Minnesota.
Section 2:
The Mayor and City Manager are herewith authorized to execute deed to
effectuate the conveyance of said real estate subject to the terms, purchase
price, and conditions specified in the Purchase Agreement.
Section 3:
This Ordinance shall be in full force and effect fxom and after thirty (30)
days al%r its passage.
The second reading of Ordinance No. 1399 was scheduled for September 13, 1999 at
approximately 7:00 p.m.
12) ]~stablish Dates for Council Work Sessions
The Council established the dates and times for Council work session as follows; Monday,
August 30, 1999 at 7:00 p.m. and Monday, September 20, 1999 at 7:00 p.m.
13) Resolution No. 99-71 Bein£ a Resolution Aece~ting Petition and Ordering Preparati01~ of a
Feasibility Re~0g
The reading of the resolution was waived there being ample copies available for the public.
4
RESOLUTION NO. 99-71
BEING A RESOLUTION DECLARING THE ADEQUACY OF A PETITION AND
ORDERING PREPARATION OF REPORT ON ALLEY IMPROVEMENTS WITH
COMPLETE CONSTRUCTION
WHEREAS, a petition, signed by all 3 abutting property owners, was received to
construct a concrete alley to extend fxom Circle Terrace Boulevard to approximately the
south property line of 4116 Reservoir Boulevard.
WHEREAS, the City Council intends to assess the benefitted property for all or a portion
of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, and
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLLrMBIA
HEIGHTS, MINNESOTA, that the proposed improvement be referred to Mr. Kevin
Hansen, City Engineer, for study and that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary way as to whether the proposed
improvement is necessary, cost effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvements, and the estimated cost
of the improvements as recommended.
AND BE IT FURTHER RESOLVED that the petition received represents greater than
fifty percent of the property having fi-ontage along the alley and therefore the petition is
declared adequate.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such
proposed improvements on the 13® day of September, 1999 in the Council Chambers
located at 590 40t~ Avenue Northeast, at 7:00 p.m. and the City Manager shall have
mailed and published notice of such hearing and improvements as required by law.
Dated this 234 day of August, 1999.
Offered by: Szurek
Seconded by: Wyckoff
Roll call: All ayes
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
5
14) Restricting Parkin~ on 44~ Avenue from McLeod Street to Reservoir Boulevard
The Council approved the elimination of parking on the south side of44~ Avenue from McLeod
Street to Reservoir Boulevard and also approved the correction of the striping of the street based
on the recommendation of the Traffic Commission.
The Council approved the removal of the restrictions on the parking on the north side of44~'
Avenue from McLeod Street to Reservoir Boulevard based on the recommendation of the Traffic
Commission.
15) ,~pproval of License A~nlications
The Council approved the license applications as listed.
16) Payment of the Bills
The Council approved the payment of the bills as listed out of proper funds.
17) Posting of Turn-Around on 41st Avenue
The Council approved posting of the turn-around on the north side of 41~ Avenue as "No
Parking" based on a recommendation of the Traffic Commission.
18) Authorization to Seek Bids for Play~ound Eauinment at Prestemon Park
The Council authorized staffto seek bids for the replacement of playground equipment at
Prestemon Park.
19) Final Payment for Joint and Crack Sealin~
The Council accepted the work for 1999 alley and parking lot crack sealing, City Project 9901(b)
and authorized the final payment of $$,074.90 to Bergman Companies, Inc. of Eau Claire,
Wisconsin.
20) Authorization to Purchase Community Party Wagon
The Council authorized the appropriation of $4,350.52 from Fund 881-00-36230 and authorized
the Mayor and City Manager to purchase a trailer at the lowest quote from Hilltop Trailer Sales,
Inc. at a cost of $4,350.52 including tax.
21) Extend Memorandum of Understandin~ with Real Estate Ea~uifies
This item was removed from the Consent Agenda by the City Manager.
Roll call on Consent Agenda: All ayes
Extend Memorandum of Understanding with Real Estate Eauities
Mr. Boyle, the son-in-law ofRose Ostrander, had requested this item be discussed. Mr. Boyle is
representing the interests of Mrs. Ostrander, who owns property located in an area being
considered for redevelopment. He stated that Mrs. Ostrander is not opposed to the project.
He recalled that the City had received a grant regarding this project in July of 1998. Noting this,
he said that, to date, Mrs. Ostrander has received no proposal nor information from the City
relative to acquiring her property.
The EDA Director advised that an appraisal for the property was not received until June 30,
1999. The project developer has been directed to make an offer to Mrs. Ostrander very soon.
Motion by Jolly, second by Szurek to approve the extension of the Memorandum of
Understanding (Preliminary Agreement) between the City of Columbia Heights and Real Estate
Development Equities Development Company for the LCDA Transition Block redevelopment
project; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for
the same. Roll call: All ayes
5. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
A) Introduction of Newly-Hired Emnloyees
Susan Schmidtbauer, Secretary II, Finance Department
Rose Knerr, Secretary II - Permits/Licenses, Community Development
Paul Frakie, Community Service Officer, Police Department.
6. PUBLIC HEARINGS
A) Resolution No. 99-69 Orderin~ and Levvin~ an Imnrovement
This resolution is for ordering a mid-block light between 5* and 6~ Streets, 48th to 49th Avenues.
Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample
copies available for the public. Roll call: All ayes
RESOLUTION NO. 99- 69
Adopting assessment roll for the following local improvement and determining said
improvement will be made and ratifying and confirming all other proceedings, heretofore
had: Special Assessment for mid-block alley light, on the existing pole behind 4840 6~
Street, numbered 677-Area 35 - Project #9914.
WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00
p.m. on the 23~ day of August, 1999, in the City Council Chambers, 590 - 40th Avenue
N.E., Columbia Heights, Minnesota, being the time and place set when and where all
persons interested could appear and be heard by the Council with respect to benefits, and
to the proportion of the cost of making the local improvement above described, a notice
of such hearing having been heretofore duly published as required by law, and a notice
mailed to each property owner of record, stating the proposed amount of the assessment;
and,
WHEREAS, this Council has heretofore estimated the cost of such local improvemem
and has prepared an assessment roll therefore,
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY
RESOLVES:
Section 1.
That this Council does hereby adopt the aforesaid assessment roll known
and described as "Assessment Roll for Local Improvements" numbered
677-Area 35 - Project 9914 for mid-block alley lighting.
Section 2.
That this Council hereby finds and determines that each of the lots and
parcels of land enumerated in said assessment roll was and is especially
benefitted by such improvements. This Council further finds and
determines that the proper proportion of the cost of such improvement to
be especially assessed against each lot or paroel of land is the amount as
billed annually by Northern States Power.
Section 3.
That the annual installment shall be paid in full without interest on or
before September 15, 2000 (covering September eleclric payable in
October, 1999 through 2000), and in annual installments thereafter, as
long as the mid-block light is in place. Failure to pay the annual
installment renders the same delinquent and thereafter a 10% penalty plus
Anoka County fee is added and the said delinquent special assessment is
certified to the County for collection with the real estate tax.
Section 4.
That this Council did hereby determine and redetermine to proceed with
said improvement, does ratify and confirm all other proceedings heretofore
had in regard to this improvement, and said improvement shall hereafter
be known and numbered 677-Area 35 for mid-block alley lighting.
Section 5. This resolution shall take effect immediately upon its passage.
Passed this 23~ day of August 1999.
Offered by: Szurek
Seconded by: Jolly
Roll Call: All ayes
Gary L. Peterson, Mayor
Jo-Anne Student, Council Secretary
8
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
None
B) Bid Considerations
None
C) Other Business
The City Manager referred to the Space Needs Study Committee meeting which preceded this
Council Meeting where the upcoming referendum was discussed. The referendum is in regard to
the proposed multi-use center. He recommended that the architectural firm which performed the
Space Needs Study be considered to do the rendering for the multi-use center as well as
addressing furore funding needs for a new library. He felt this firm had an intimate knowledge of
what would be needed for space needs for the City.
Motion by Wyckoff, second by Szurek to retain Buetow and Associates to do the initial plans
and general concept plans for the community center and include what the library would look like
at a later date at a cost not to exceed $9,500. Roll call: All ayes
8. ADMINISTRATIVE REPORTS
A) Report of the City Manaeer
The City Manager reminded the Council of the City Auction scheduled for September 11a. He
noted that the van being purchased by the Recreation Department for community use will be
delivered soon. A policy for use of this van is being dra~ed by the Park and Recreation
Commission. The carpet will be installed this coming week in Murzyn Hall.
Councilmember Wyckoff made a request for applicants for service on the Human Services
Commission.
The Public Works Director advised that the water retention and control strategies put into place
for the Prestemon Park area, 49~ and Monroe area and Jackson Pond had worked very well with
the most recent hard rain.
B) Report of the City Attorney
The City Attorney had nothing to report at this time.
GENERAL COUNCIL COMMUNICATIONS
Minutes fi-om the following board and commission meetings were included in the agenda packet:
August 3, 1999 Library Board of Trustees
August 2, 1999 Traffic Commission
July 28, 1999 Park and Recreation Commission
July 15, 1999 Charter Commission
July 20, 1999 Economic Development Authority
These minutes were for informational purposes only. No Council action was necessary.
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular
agenda. Citizens are requested to limit their comments to five minutes.)
The resident at 4645 Fillmore Street had questions regarding the Transit Hub and the status of
the demolition of some structures in the City. Staff responded to these inquiries.
The resident at 1328 41'* Avenue wanted to discuss the City's policy on retaining walls which are
located on private property. The Public Works Director responded to this inquiry.
The resident at 4535 Taylor Street inquired if the City-owned properties on Taylor S~'eet, which
were approved for sale, would be owner-occupied. He was advised they would be. He also had
questions regarding the ownership of some of the dwellings in the proposed mixed housing
project on 42"d and Central Avenues. Another concern of his was the behavior of some of the
residents in his area. He cited some of the conflicts and questioned how tenants were selected by
landlords.
11. J
Motion by Hunter, second by Wyckoff to adjourn the Council Meeting at 8:05 p.m. Roll all: All
ayes
Respectfully submitted,
/
/Jo-Anne Student, Council Secretary
10
CITY CODI~CIL LETTER
Meeting of: September 13, 1999
AGENDA,~ECTION: CONSENT ORIGINATING DEPARTMENT: CITY M/LNAGER'S
NO: ~ CITY MANAGER'S APPROVAL
ITEM: ESTABLISH A JOINT MEETING WITH BY: LINDA L. MAG~ ~Y:
TELECOg~4UNICATIONS CON~4ISSION DATE: SEPTEMBER ~ 1999 DATE:
As you are aware, on May 6, 1999, MediaOne and AT & T entered into an agreement whereby
MediaOne Group, Inc. will merge into a wholly owned subsidiary corporation of AT & T. AS a
result of the merger, there will be a new ultimate parent company. Therefore, the City will
need to review the financial, legal, and technical qualifications of AT & T in order to
determine whether or not there is a reasonable basis to withhold approval of the transfer of
ownership.
At the Telecommunications Commission meeting of Thursday, October 21, 1999, staff and the
cable attorney for the City will present information as to the legal, financial, and technical
qualifications of AT & T. Council action to approve or deny the transfer is tentatively
scheduled to be placed on the November 8, 1999, Council meeting agenda.
Staff is recommending that a special meeting of the City Council and Telecommunications
Commission be held on Thursday, October 21, 1999, at 7:00 p.m.
RECOMMENDED MOTION: Move to establish a special meeting of the City Council and the
Telecommunications Commission for Thursday, October 21, 1999, at 7:00 p.m.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGEND,~ SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: ~1~ Recreation ..~,) APPROVAL
ITEM: JOiNT BUDGET MEETiNG WITH CITY BY: Keith WJndschitl~/~ BY:
COUNCIL AND PARK & RECREATION COMMISSION DATE: August 26, 1999
No:
BACKGROUND: At the July 28, 1999 Park & Recreation Commission meeting, the members agreed to have the 2000 joint budget
meeting with the City Council, Recreation staff, and Park & Recreation Commission on Wednesday, October 27, 1999 at 7:00 p.m. in
the Gauvi~e Room in Murzyn Hall.
RECOMMENDED MOTION: Move to schedule the 2000 joint budget meeting with the City Council, Recreation staff, and Park &
Recreation Commission on Wednesday, October 27, 1999 at 7:00 p.m. in the Gauvitte Room in Murzyn Hall.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: Sept. 13, 1999
IAGENDA SECTION: Consent I ORIGINATING DEPARTMENT:
]NO.:,/ I Library
IITEM: M. Rebecca Loader ~ffBY:
INO': Establish City Council/Library Board I BY:
[ budget meeting q.~. q [[ DATE: Sept. 1, 1999
The Columbia Heights Public Library Board would like to meet with the City Council to
discuss the proposed 2000 Library budget. The Board is suggesting Tuesday, October 5,
1999, at 6:30 p.m. in the Library Activity Room as the designated meeting time.
Recommended motion: Move to establish Tuesday, October 5, 1999, at 6:30 p.m. in the
Library Activity Room as the joint City Council and Library Board meeting to discuss the
proposed 2000 Library budget.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meetin~ o5 September 13. 1999
AGENDA SECTION: Consent ORIGINATING DEPT.: ~ CITY MANAGER
q Community Development L' ' ' APPROVAL
NO: ~ .- ~ ~- ~" DATE: August 26, 1599
Issue Statement: Attached, please fred a copy of the agreement between Anoka County and the City of Columbia
Heights for the 1999 Community Development Block Grant Program. At this point the City Council is being asked to
approve the agreement.
Background: In February, 1999 an application for CDBG funds was submitted to Anoka County in the amount of
$221,667. The funding breakdown requested in the application was as follows: Commercial Revitalization - $34,417,
Public Service Agency - $33,250, LCDA Transition Block Project - $104,000, and lSD #13 Family Center Project -
$50,000. You will note that the corm'act budget is different from the breakdown shown above. The $50,000 originally
budgeted for the ISD #13 Family Center Project was allocated to the Commercial Revitalization program. Construction
was initiated on the Family Center before the contract was signed which rendered the project ineligible for CDBG
funding.
~Analysis: The following provides a brief surmmary of the 1999 CDBG Program budget:
· Columbia Heights Public Service Pool $5,100 (additional funding of $28,150 under a multi-city
eonlract is also provided for a total of $33,250)
· Columbia Heights LCDA Project
$104,000
Columbia Heights Commercial Revitalization
$84,417 ($34,417 originally applied for plus the $50,000
from the ISD # 13 Family Center Project)
Staffis requesting that a couple changes be made to Exhibit A of the contract. These changes are described in the
attached letter dated August 26 to Heidi Cederstrand, Community Development Financial Assistant. Once this agreement
is approved by the City Council and all three copies are signed by the appropriate City officials all the copies will need to
be sent back to the County where they will obtain the necessary remaining signatures. One original will be returned to the
City.
~Recommendation: Staffrecommends approval oftbe contract agreement for the 1999 CDBG Program between Anoka
County and the City of Columbia Heights.
Recommended Motion:
Move to approve the contract agreement for the 1999 Community Development Block Grant Program between Anoka
County and the City of Columbia Heights; and furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
Attachments:
COUNCIL ACTION:
99-0704
ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
AGREEMENT
between
THE COUNTY OF ANOKA,
A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA,
BY AND THROUGH THE ANOKA COUNTY HOUSING & REDEVELOPMENT AUTHORITY,
A PUBLIC BODY CORPORATE AND POLITIC
AND THE
CiTY OF COLUMBIA HEIGHTS
This Agreement is entered into this 1st day of July, 1999, between the County of Anoka,
a political subdivision of the State of Minnesota, by and through the Anoka County Housing and
Redevelopment Authority, a public body corporate and politic (hereinafter referred to as the
'HRA"), and the City of Columbia Heights, 590 40th Avenue N.E., Columbia Heights, MN 55421,
(hereinafter referred to es the 'Agency'):
The County of Anoka (hereinafter 'County') is an urban county applicant for block grant
funds under the Housing and Community Development Act of 1974 (the Act), Pub. L.
93-393 a~ amended, and will receive block grant funds for the purpose of carrying out
eligible communit~ development end housing activities uncleF the Act and under regulations
promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR p.
570;
An Urban County Consortium has been established by s Joint Cooperation Agreement
between the County and municipal corporations within the County, the terms of which
specify allocation of block grant funds to those participating jurisdictions for use in
accordance with the County Housing Assistance and Community Development Plans
accepted by participating jurisdictions and reviewed by HUD;
Co
The County has entered into a joint powers agreement with the HRA to administer the
Community Development Block Grant Program and delegated to the HRA the rights, duties
end obligations to disperse, monitor and administer funds under the Community
Develol:)ment Block Grant Drogrem, in e manner consistent with terms end condition
imposed on the County by agreement, County resolution, HUD regulations, and the
Community Development Block Grant Plan;
The HRA desires to have certain services performed by the Agency as described within this
agreement, and as authorized by County resolutions for the purpose of implementing eligibte
activities under the Act end HUD regulations;
Eo
It is appropriate and mutually desirable that the Ag~.ncy be designated by the HRA to
undertake the aforementioned eligible activities, so long as the requirements of the Act,
HUD Regulations, state law and local law are adhered to. as provided for herein;
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The purpose of this Agreement is to provide for cooperation between the HRA and the
Agency, as the parties in this agreement, in implementing such eligible activities in the
manner described above;
The parties are authorized and empowered to enter into this Agreement by the Laws of the
State of Minnesota.
The a~ached exhibits as listed below are hereby incorporated in this agreement and made
a part hereof:
PART I.
PART II.
PART III.
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
GENERAL CONDITIONS
FEDERAL AND LOCAL PROGRAM REQUIREMENTS
EVALUATION AND RECORD KEEPING
Project Description Summary and Budget
Preliminary Project Request
1999 Program as approved by County Board
Anoka County Board Resolution No. 85-42
Anoka County Board Resolution No. 85-23
Anoka County Board Resolution No. 86-70
Certification
In consideration of payments, covenants, and agreements hereinafter mentioned, to be
made and performed by the parties hereto, the parties mutually covenant and agree as
provided for in this agreement.
COUNTY
AGENCY
By:
Maureen Devine, Division Manager
Governmental Services
Dated:
APPROVED AS TO FORM:
By:
Name (typed):
Title:
Dated:
By:
Assistant County A~orney
Dated:
By:
Name (typed):
Title:
Dated:
-2-
Hereinafter, references to the "County' shell be deemed to be references to the Anoka County
Housing and Redevelopment Authority.
PART I. ~
[] 1. SCOPE OF AGREEMENT
The Agreement between the parties shall consis! of the signature page, the general
conditions; the federal, s~ste and local program requirements; the evaluation and record
keeping requirements, each and every project exhibit incorporated into the Agreement;
all matters and laws incorporated by reference herein; and any written amendments
made according to the general conditions. This Agreement supersedes any and all
former agreements applicable to projects attached ss exhibits to this Agreement.
The Agency shall perform and carry ou~ in s satisfactory and proper manner the services
set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project
shall correspond to a separate exhibit. This Agreement may be amended from time to
time, in accordance wi~h the general conditions, for the purpose of adding new projects,
emending the scope of work, or for any other lawful purpose.
3. COMMENCEMENT AND TERMINATION OF PROJECTS
Upon release of project-related funds by HUD pursuant to federal regulations, the County
shall furnish the Agency with written notice to proceed. No work on the oroiect shall
occur orior to the notice to mrooeed without wri~en approval from the County.
Termination dates for individual projects shall be specified in the appropriate exhibits and
be in compliance with County Board Resolution #85-23, attached as Exhibit D. Costs
incurred after the termination date will not be reimbursed. The termination date may be
changed through amendment of this Agreement.
An
The A_~encv shall aoooint a liaison oerson who shall be resoonsible for overall
administration of block arant funded nroiect(sI end coordination with the County
Housino end Community Develnnment Proorem. The A0encv shall also desionate
one or more reoresentatives who shall be authorized tn si_~n the IT~onthly Voucher
end Raoo~tin_~ Form. The names of the liaison oersnns end reoresentatives shall be
For all agencies which ars presently p.~rtias to Joint Cooperation Agreements with
the County covering planning, distribution of funds, and program execution under
the Act, the Agency remains subject to the provisions of such agreement.
5. ~:OMPENSATION AND METHOD OF PAYMENT
The County shall reimburse the Agency for the services specified in the Exhibits in
an amount specified on Exhibit A. Reimbursement shall be based on a Community
Development Voucher end Reporting Form submitted with supporting documents
and signed by the Agency's authorized representative.
B, The Agency shall submit a properly executed Voucher and Reporting Form no later
than fifteen (15) working days after the close of each billing period. The County
-3.
will make payment to the Agency not more than twenty-one (21) working days
after said invoice is received and approved by Anoka County. The County will issue
a statement of correction voucher in the event that the voucher request ~s
erroneous. Payment does not constitute absolute approval.
The Agency shall apply the funds received from the County under this Agreement in
accordance with the requirements of the Exhibit(s) attached hereto.
7. FUNDING ALTERNATIVES AND FUTURE SUPPORT
The Agency shall report all program income generated under this Agreement for the
purposes specified herein or generated through the project{s) funded under this
Agreement. All program income shall be forwarded to Anoka County. except as
provided in Exhibit D. The County will maintain a record of program income
received by individual projects for future use by the subgrantee for eligible CDBG
activities.
The County makes no commitment to future support and assumes no obligation for
future support of the activities contracted for herein, except as expressly set forth
in this Agreement.
Should anticipated sources of revenue not become available to the County for use
in the Community Development Block Program, the County shall immediately notify
the Agency in writing and the County will be released from all contracted liability
for that portion of the Agreement covered by funds not received by the County.
Either party may request modifications in the scope of services, terms, or conditions of
this Agreement, Proposed modifications which are mutually agreed upon shall be
incorporated by written amendment to this Agreement. A written amendment may
affect a project or projects authorized by this Agreement or may be of general
application.
9. ASSIGNMENT AND SUBCONTRACTING
The Agency shall not assign any portion of this Agreement without the written
consent of the County, and it is further agreed that said consent must be sought
by the Agency not less than fifteen (1~il days orior to the date of any proposed
assignment.
Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement and proper bidding procedures contained therein. The
Agency agrees that it is as fully responsible to the County for the acts and
omissions of its subcontractors and of their employees and agents, as it is for the
acts and omissions of its own employees and agents.
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10. HOLD HARMLESS AND INDEMNIFICATION
The Agency further agrees that it is financially responsible (liable) for any audit
exception which occurs due to its negligence of failure to comply with the terms of
the Agreement.
The Agency agrees to protect and save the County, its elected and appointed
officials, agents, and employees while acting within the scope of their duties as
such, harmless from and against all claims, demands, end causes of action of any
kind or character, including the cost of defense thereof, arising in favor of the
Agency's employees or third parties on account of personal injuries, death or
damage to property adsing out of services performed or omissions of services or in
any way resulting from the acts or omissions of the Agency and/or its agents,
employees, subcontractors or representatives under this Agreement.
For all agencies which are not municipal corporations organized under the laws of the
State of Minnesota, the following insurance requirements shall apply:
A. Public Liability Insurance
The Agency shall obtain end maintain continuously public liability insurance
necessary to protect the public on the subject premises naming the County of
Anoka and the Anoka County Housing and Redevelopment Authority es insurecJ to
the extent of Seven Hundred Fifty Thousand and no/100 ($750,000.00) Dollars
General liability Insurance including bodily injury and property damage with umbrella
excess liability of One Million and no/100 ($1,000,000.00) Dollars and provide
proof of Worker's Compensation Insurance pursuant to the Statutes of the State
of Minnesota.
The Agency shall cause to be maintained, during the period that contract work is
in progress, All Risk Builder's Insurance, (including fire, vandalism, malicious
mischief and extended coverages) in an amount not less than the value of
destructible contract work in place.
The Agency shall provide certificates of insurance required under this section, or,
upon request of the County, duplicates of the policies es evidence of the insurance
protection afforded. Such insurance policies shall not be reduced or canceled
without thirty (30) days prior written notice to the County.
12. CONFLICT OF INTEREST
Interest of Officers. Ernolovees. or Aaents - No employee, agent, consultant,
officer, or elected or appointed official of the Agency who exercises any functions
or responsibilities with respect to Block Grant Program activities assisted under this
Program or who ere in a position to participate in a decision making process or gain
inside information with regard to such activities, may obtain a personal or financial
interest or benefit from the activity, or have an interest in any contract, subcontract
or agreement with respect thereto, or the proceeds thereunder, either for
-5-
themselves or those with whom they have family or business ties, during their
tenure or for one year thereafter.
Ipt~rest of Subcontractor and Their Emolovees - The Agency agrees that it will
incorporate into every subcontract required to be in writing and made pursuant to
this Agreement the following provisions:
The Contractor covenants that no person who presently exercises any
functions or responsibilities in connection with the Block Grant Program, has
any personal financial interest, direct or indirect, in this Contract. The
Contractor further covenants that he presently has no interest and shall not
acquire any interest, direct or indirect, which would conflict in any manner or
degree with the performance of his services hereunder. The Contractor further
covenants that in the performance of this Contract no person having any
conflicting interest shall be employed. Any interest on the part of the
Contractor or his employees must be disclosed to the Agency and the County.
13. DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the Provider's performance of this Agreement is governed by
the Minnesota Government Data Practices Act, Minnesota Statutes 1997, Section 13.01
et seq. or any other applicable State statutes and any State rules adopted to implement
the Act, as welt as State statutes and Federal regulations on data privacy. The Provider
agrees to abide by these statutes, rules, and regulations and as they may be amended.
A. This Agreement is subject to termination upon thirty (30) days written notice by the
County should:
(1) The Agency mismanage or make improper or unlawful use of Agreement
funds;
(2)
The Agency fail to comply with the terms and conditions expressed herein or
the applicable regulations and directives of the Federal Government, State, or
County;
(3) The Agency fail to provide work or services expressed by this Agreement; or
(4) The Agency fail to submit reports or submit incomplete or inaccurate reports
in any material respect.
This Agreement may be terminated by the County immediately upon the receipt by
the County of notice of the loss of federal funding for the Community Development
Block Grant Program or any project of the Agency.
C. This Agreement is subject to termination upon thirty (30) days written notice by the
Agency should:
(1) The County fail in its commitment under this Agreement to provide funding for
services rendered, as herein provided; or
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Slock Grant funds become no longer available from the Federal Government or
through the County,
Otherwise this Agreement shall terminate on the latest termination date specified
on the Exhibit{s) attached hereto and shall be subject to extension only by mutual
agreement and amendment in accordance with the General Conditions of this
Agreement except the County may terminate the agreement if funds are not
expended as required by Exhibit D.
E. Upon termination of this Agreement any unexpended balance of Agreement funds
shall remain in the County Block Grant fund.
Fo
In the event that termination occurs under paragraph A(1) of this section, the
Agency shall return to the County all funds which were expended in violation of the
terms of this Agreement.
Upon the expiration or termination of this agreement, the Agency shall transfer to the
County any CDBG funds on hand or in the accounts receivable attributable to the use
of CDBG funds. In addition, at the expiration or termination of this agreement, any real
property under the Agency's control that wes acquired or improved in whole or in part
with CDBG funds in excess of $25,000.00 shall be disposed of in a manner which
results in the agency being reimbursed in the amount of the current fair market value of
the prope~/less any portion thereof attributable to the expenditures of non-CDBG funds
for acquisition of, or improvement to, the real property. Such reimbursement shall not
be required if the conditions of 24 CFR ! 570.503(b){8)(i) are met and satisfied.
16. DISPOSITION OF PROGRAM INCOME
Upon the expiration or termination of this agreement, program income shall be returned
by the Agency to the County.
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PART II,
[] 4.
FEDERAL AND LOCAL PROGRAM REQUIREMENTS
GENERAL REQUIREMENTS
The Agency shall comply with the Housing and Community Development Act of 1974,
Public Law 93-383 as amended, and Implementing Regulations at 24 CFR p. 570.
PROCUREMENT STANDARDS
In awarding contracts pursuant to this Agreement, the Agency shall comply with all
applicable requirements of local and state law for awarding contracts, including but not
limited to procedures for competitive bidding, contractor's bonds, and retained
percentages. In addition, the Agency shall comply with the requirements of the U.S.
Office of Management and Budget Circular A-102 or A-110 as appropriate, relating to
bonding, insurance and procurement standards; and with Executive Order 11246
regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100
($10,000.00) Dollars. Where federal standards differ from local or state standards, the
stricter standards shall apply. The federal standard of Ten Thousand and no/100
($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or
local standard for competitive bidding is less strict than Ten Thousand and no/100
($10,000.00) Dollars.
ENVIRONMENTAL REVIEW
National Environmental Policy Act - The County retains environmental review
responsibility for purposes of fulfilling requirements of the National Environmental
Policy Act as implemented by HUD Environmental Review Procedures (29 CFR pt.
58). The County may require the Agency to furnish data, information and
assistance for the County's review and assessment in determining whether an
Environmental Impact Statement must be prepared.
State Environmental Policy Act - Agencies which are branches of government under
Minnesota Law retain responsibility for fulfilling the requirements of the State Law
regarding environmental policy and conservation, end regulations and ordinances
adopted thereunder. If the agency is not a branch of government under Minnesota
Law, the County may require the agency to furnish data, information and assistance
as necessary to enable the County to comply with the State Environmental Policy
Act.
Co
Satisfaction of Environmental Reauirernents o Project execution under this
Agreement by either the County or the Agency shall not proceed until satisfaction
of all applicable requirements of the National and State Environmental Policy Acts.
A written notice to proceed will not be issued by the County until all such
requirements ere complied with.
The Agency shall comply with all federal, state and local laws prohibiting
discrimination on the basis of age, sex, sexual orientation, marital status, race,
creed, color, national origin or the presence of any sensory, mental or physical
handicap or any other basis now or hereafter prohibited by Law. These
requirements are specified in Section 109 of the Housing and Community
-8-
Development Act of 1974; Civil Rights Act of 1964, Title VI; Civil Rights Act of
1968, Title Viii; Executive Order 11063; Executive Order 11246; and Section 3 of
the Housing and Urban Development Act of 1968. Specifically, the Agency is
prohibited from taking any discriminatory actions defined in the HUD Regulations at
24 CFR 570.602(b) (1-3) and shall take such affirmative and corrective actions as
are required by the Regulations at CFR 570.E02(b)(4). These requirements are
summarized in the following paragraphs:
The Agency shall not discriminate against any resident of the project service area
by denying benefit from or participation in any block grant funded activity on the
basis of race. color, sex, sexual orientation, or national origin. (Civil Rights Act of
1964, Title VI; Civil Rights Act of 1968, Title VII; Section 109. Housing and
Community Development Act of 1974).
The Agency shall take necessary and appropriate actions to prevent discrimination
in federally assisted housing and lending practices related to loans insured or
guaranteed by the federal government. (Civil Rights Act of 1968, Title VII;
Executive Order 1106:3)
(1)
In all solicitations under this Agreement, the Agency shall state that all
qualified applicants will be considered for employment. The words "equal
opportunity employer" in advertisements shall constitute compliance with this
section.
(2)
The Agency shall not discriminate against an employee or applicant for
employment in connection with this Agreement because of age, marital status,
race, creed, color, national origin, or the presence of any sensory, mental or
physical handicap, except when there is a bona fide occupational limitation.
Such action shall include, but not be limited to the following: Employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff
or termination, rates of pay or other forms of compensation, and selection for
training. (Executive Order 11246 as amended)
(3)
To the greatest extent feasible, the Agency shall provide training and
employment opportunities for lower income residents within the area served
by block grant assisted projects (Section 3, Housing and Community
Development Act of 1968, as amended).
E. Contractors and ;uooliers
(1)
No contractor, subcontractor, union or vendor engaged in any activity under
this Agreement shall discriminate in the sale of materials, equipment or labor
on the basis of age, sex, sexual orientation, marital status, race. creed, color,
national origin, or the presence of any sensory, mental, or physical handicap.
Such practices include upgrading, demotion, recruiting, transfer, layoff,
termination, pay rate, and advertisement for employment. (Executive Order
11246 as emended.)
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(2)
All firms and organizations described above shall be required to submit to the
Agency certificates of compliance demonstrating that they have, in fact,
complied with the foregoing provisions; Drovided. that certificates of
compliance shall not be required from firms and organizations on contracts
and/or yearly sales of less than $10,000.
(3)
To the greatest extent feasible, the Agency shall purchase supplies and
services for activities under this agreement from vendors and contractors
whose businesses are located in the area served by block grant funded
activities or owned in substantial part by project area residents. (Section 3,
Housing and Community Development Act of 1968, as amended.)
F. Notice
(1)
The A~_encv shall include the provisions of the a~3oroDriate subsections A.
C. D. and E of this section in every contract or purchase order for ooods
services under this Agreement and shall send to each labor union or
representative of workers with which it has a collective bargaining agreement
or other contract or understanding a notice advising the said labor union or
worker's representative of the commitments made in these subsections.
(2)
In advertising for employees, goods or services for activities under this
Agreement, the agency shall utilize minority publications in addition to
publications of general circulation.
The Agency shall require that project construction contractors and subcontractors pay
their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act. as
amended (40 USC sections 327-333); ~ that this section shall not apply to
rehabilitation of residential proper(y designed for residential use by fewer than eight
families.
A copy of the current Davis-Bacon wage rate must be included in all construction bid
specs and contracts over Two Thousand and no/lO0 ($2,000.00) Dollars.
6. PROPERTY MANAGEMENT
The Agency agrees that any nonexpendable personal property, purchased wholly or
in part with agreement funds at a cost of Five Hundred and no/100 ($500.00)
Dollars or more per item, is upon its purchase or receipt the property of the County
and/or federal government. Final ownership and disposition of such property shall
be determined under the provisions of Appendix N to the U.S. Office of
Management and Budget Circular No. A-102 or A-110 as appropriate.
B. The Agency shall be responsible for ell such property, including its care and
maintenance.
The Agency shall admit the County's property management officer to the Agency's
premises for the purpose of marking such property, es appropriate, with county
property tags.
D. The Agency shall meet the following procedural recluirements for all such property:
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(1)
Property records shall be maintained accurately and provide for: a description
of the property; manufacturer's serial number or other identification number;
acquisition date and cost; source of the property; percentage of block grant
funds used in the purchase of property; end location, use, and condition of the
property.
(2)
A physical inventory of property shall be taken and the results reconciled with
the property records et least once every two (2) years to verify the existence,
current utilization, and continued need for the property.
(3)
A control system shall be in effect to insure adequate safeguards to prevent
loss, damage, or theft to the property. Any loss, damage, or theft of the
property shall be investigated and fully documented.
(4) Adequate maintenance procedures shall be implemented to keep the proper~y
in good condition.
7. ACQUISITION AND RELOCATION
Any acquisition of real property for any activity assisted under this Agreement shall
comply wfth Title I11 of the Federal Uniform Relocation Assistance end Real Property
Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (40
USC section 4601 ) and the Regulations at 24 CFR pt. 42.
Any displacement of persons, business, nonprofit organizations or farms as the
result of acquisition of real property assisted under this Agreement shall comply
with Title II of the Uniform Act as amended by the Uniform Relocation Act
Amendments of 1987 T~le IV of the Surface Transportation end Uniform Relocation
Assistance Act of 1987 (Pub. L 100-17, 101 Stat. 246-256) and the Regulations
at 49 CFR pt. 24. The Agency shall comply with the Regulations pertaining to
costs of relocation and written pelicies, as specified by 24 CFR section 570.606 (a)
& (b).
In any activity assisted under this agreement which results in demolition or
conversion to another use of Iow/moderate income housing, the agency will follow
the requirements set forth in the revised section 104(d) of the Housing and
Community Development Act of 1974, as amended, and implementing regulations.
8. HISTORIC PRESERVATION
The Agency shall meet The historic preservation requirements of Public Law 89-665 and
the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive
Order 11593, including the procedures prescribed by the Advisory Council on Historic
Preservation in the Regulations It 36 CFR pt. 600. Activities affecting property listed
i~ or found to be eligible for inclusion in the National Register of Historic Places will be
subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR
pt. 68.
9. ARCHITECTURAL BARRIERS
Any facility constructed pursuant to this Agreement shall comply with design
requirements of the Architectural Bardars Act of 1968 (42 USC section 4151 et. seq.
& 24 CFR t 40, ct. seq.),
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[] 10. NONPARTtCIPATION IN POLITICAL ACTIVITIES
The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15).
11. NATIONAL FLOOD INSURANCE
The Agency may not receive Community Development Block Grant funding for
acquisition or construction for use in any area that has been identified as having special
flood hazards and is not participating in the National Flood Insurance Program, as
provided by Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234)
and the Regulations thereunder (24 CFR Ch. X, subchap. BI. The Agency shall comply
with the Regulations at 24 CFR section 670,605.
12. AIR AND WATER POLLUTION
The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC
section 1857 et seo.) and the Federal Water Pollution Control Act, as amended (33 USC
sections 1251 et see.) and the regulations issued thereunder (40 CFR pt. 15).
13. LEAD-BASED PAINT POISONING
The Agency shall comply with the HUD Lead-Based Paint Regulations (24 CFR pt. 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 USC sections
4831 et seo. I requiring prohibition of the use of lead-based paint (whenever funds under
this Agreement are used directly or indirectly for construction, rehabilitation, or
modernization of residential structures); elimination of immediate lead-based paint
hazards in residential structures; and notification of the hazards of lead-based paint
poisoning to purchasers and tenants of residential structures constructed prior to 1950.
14. NON-DISCRIMINATION BASED ON DISABILITY
When and where applicable, the agency shall comply with Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794) and Title II of the Americans
with Disabilities Act, Public Law 101-336 (1990), to ensure that no otherwise qualified
individual with a disability in the United States shall, solely by reason of his or her
handicap, be excluded from participation in, be denied the benefits of, or be subjected
to discrimination under any program or activity receiving financial assistance under this
agreement.
15, NON-SUBSTITUTION FOR LOCAL FUNDING
The Block Grant Funding made available under this Agreement shall not be utilized by
the Agency to reduce substantially the amount of local financial support for community
development activities below the level of such support prior to the availability of funds
under this Agreement.
For Agencies which are not municipal corporations organized under the laws of the State
of Minnesota, it may become necessary to grant the County a property interest where
the subject project calls for the acquisition, construction, reconstruction, rehabilitation,
or installation of publicly-owned facilities and improvements. The Agency shall comply
with current County policy regarding transfer of a property interest sufficient to meet
the public ownership requirement.
-12-
In all news releases and other public notices related to projects funded under this
Agreement, the Agency shall include information identifying the source of funds as
the Anoka County Community Development Block Grant Program.
For all construction projects the Agency shall erect a sign to County specifications
at the construction site, identifying the source of funds, except that this
requirement may be waived for construction projects of Ten Thousand and no/100
($10,000.00) Dollars or less.
18. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTR
An Agency which is the governmental entity (including public agencies) shall comply
with the requirements and standards of OMB Circular No. A-87, "Principles for
Determining Costs Applicable to Grants and Contracts with State, Local and
Federally recognized Indian Tribal Governments,* OMB Circular A-128, "Audits of
State and Local Governments" (implemented at 24 CFR Part 4~} and with the
following sections of 24 CFR Part 85 'Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments":
(1) Section 85,3, "Definitions';
(2) Section 85.6, 'Exceptions';
(3) Section 85.12, "Special grant or subcontract conditions for 'high-risk'
grantees";
(4) Section 85.20, 'Standards for financial management systems,' except
paragraph (a);
(B) Section 85.21, 'Payment," except as modified by ~ 570.513;
(6) Section 85.22, 'Allowable costs";
(7) Section 85.26, 'Non-federal audits";
(8) Section 85.32, 'Equipment," except in ell cases in which the equipment is
sold, the proceeds shall be program income;
(9) Section 85.33, 'Supplies';
(10) Section 85.34, 'Copyrights';
(11) Section 85.35, 'Subewerds to debarred and suspended parties";
(12) Section 85.36, 'Procurement,' except paragraph (a);
(13) Section 85.37, 'Subgrants";
(14) Section 85.40, 'Monitoring end reporting program performance,' except
paragraphs (b) through (d) end paragraph (f);
{15) Section 85.41, 'Financial reporting,' except paragraphs (e), (b), and {e);
(16) Section 85.42, 'Retention end access requirements for records';
{17) Section 85.43, 'Enforcement';
(18) Section 85.44, 'Termination for convenience';
(18) Section 85.51, "Later disallowances and adjustments' end
(20) Section 85.52, 'Collection of amounts due.'
An Agency if it is not a governmental entity, shall comply with the requirements anct
standards of OM8 Circular No. A-122, 'Cost Principles for Non Profit Organizations"
or OMB Circular No. A-21, 'Cost Principles for Educational Institutions," as
applicable, and with the following Attachments to OMB Circular No. A-110;
(1) Attachment A, "Cash Depositories,' except for paragraph 4 concerning
deposit insurance;
(2) Attachment B. 'Bonding and Insurance";
(3) Attachment C, "Retention and Custodial Requirements for Records," except
that in lieu of the provisions in paragraph 4, the retention period for records
pertaining to individual CDBG activities starts from the date of submission of
the annual pe~ormance and evaluation report, as prescribed in § 570.507, in
which the specific activity is reported on for the final time;
(4) Attachment F, "Standards for Financial Management Systems";
(5) Attachment H, "Monitoring and Reporting Program Performance," Paragraph
2;
(6) Attachment N, "Property Management Standards," except for paragraph 3
concerning the standarda for real proper~y, and except that paragraphs 6
and 7 are modified so that -
(7)
(i) In all cases in which personal property is sold, the proceeds shall be
program income, and
(ii) Personal proper~y not needed by the subrecipient for CDBG activities
shall be transferred to the recipient for the CDBG program or shall be
retained after compensating the recipient; and
Attachment O, "Procurement Standards."
-14-
PART III.
EVALUATION AND RECORD KEEPlNC~
The Agency agrees to participate with the County in any evaluation project or
performance report, as designed by the County or the appropriate Federal agency, and
to make available all information required by any such evaluation process.
AUDITS AND INSPECTIONS
The Agency shall obtain an independent audit for any calendar year during which the
agency received st least $300,000 of Federal funds. Such audit shall be made by
qualified individuals who ere sufficiently independent of those who authorize the
expenditure of Federal funds. The audit report shall state that the audit was performed
in accordance with the generally accepted govemmentsl audit standards for financial and
compliance audits of the U. S. General Accounting Office J f
Governmental Organizations. I~'oarams. A~tivifie~. end Functi~n~, end the provisions of
OMB A-110. When applicable, the Agency shall also comply with the audit
requirements of revised OMB Circular A-133 dated June 30, 1997.
The records and documents with respect to all matters covered by this contract shall be
subject at all times to inspection, review or audit by the County, Federal or State
officials so authorized by law during the performance of this contract end during the
period of retention specified in this Par~ III.
As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain
the following records:
Financial Management - Such records shall identify adequately the source and
application of funds for activities within this Agreement, in accordance with the
provisions of Appendix G to the U.S. Office of Management end Budget Circular
A-102 or A-110 as appropriate. These records shall contain information pertaining
to grant awards end authorizations, obligations, unobligated balances, assets,
liabilities, outlays, and income.
Citizen Participation - Narrative and other documentation describing the process
used to inform citizens concerning the amount of funds available, the ranges of
project activities undertaken, and opportunities to participate in funded block grant
projects.
Co
Relocation - Indication of the overall status of the relocation workload and a
separate relocation record for each person, business, organization, and farm
operation displaced or in the relocation woridoad.
Property Acquisition - Agency files must contain (a) invitation to owner to
accompany appraiser during inspection, (b) at least one property appraisal, (c)
statement of basis for determination of just compensation. (d) written offer of just
compensation, (e) all documents involving conveyance, (f) settlement cost reporting
statement, and (g) notice to surrender possession of premises.
E. Equal Opportunity - The Agency shall maintain racial, ethnic, and gender data
showing the extent to which these categories of I~ersons have participated in, or
benefitted from, the activities carried out under this Agreement. The Agency shall
also maintain data which records its affirmative action in equal opportunity
employment, and its good-faith efforts to identify, train, and/or hire lower- income
residents of the project area and to utilize business concerns which are located in
or owned in substantial part by persons residing in the area of the project.
Labor Standards - Records shall be maintained regarding compliance of all
contractors performing construction work under this Agreement with the tabor
standards made applicable by 24 CFR 570.603.
G. Determinations of Condition of Slum and Bliaht
The agency will submit:
(1)
an attorney's opinion that an area designated as slum or blighted for the
purpose of qualifying a CDBG activity meets the State or Ioca~ definition of
same;
(2) the boundary of the area so designated;
(3)
a list of the conditions the CDBG-funded activity is intended to address. In
the event that a single property is designated as blighted, the community
must submit · certified building inspector's report on the conditions leading
to that determination.
The agency will maintain copies of financial statements that indicate the historical
and projected income of a company approved for CDBG assistance. Those records
will include three years of profit and loss statements, balance statements and
projected income statements. The agency will also keep records indicating the
amount and terms of assistance provided together with an explanation of how the
assistance provided meets the 'necessary and appropriate" requirements
communicated in the June 2, 1987 Stokvis memorandum.
I. Such other records as may be required by the County and/or HUD.
4. RETENTION OF RECORDS
Required records shell be retained for a period of three (3) years after termination of this
Agreement, except as follows: (1) Records that are the subject of audit findings shall
be retained for three (3) years after such findings have been resolved. (2) Records for
nonexpendable property shall be retained for three (3) years after its final disposition.
Nonexpendable property is defined in Appendix N to U.S. Office of Management and
Budget Circular No. A-102 or A-110 as appropriate.
The Agency shall submit such reports as required by the County on a monthly and
annual basis and also prior to project execution.
-16-
EXHIBIT A
PROJECT DESCRIPTION AND BUDGET
Amount of CDBG funds provided by Anoka County for the program year beginning in 1999 to
City ~f Columbia Heights
for: Projects Listed Below
A description of goods and/or services to be provided by the above-named organization with
the assistance of the CDBG funds and the target population to be served:
#928 Columbia Heights Public Service Pool $5,100
Funding to public service agencies that deliver services to
primarily Iow income persons and families including but not
limited to: Hot. Meals for Shutins ($3,100); (2) Children's
Home Crisis Nursery ($1,000), (3) Handyworks Program ($1,000).
*ADDITIONAL FUNDING OF $28,150 UNDER MULTI-CITY
CONTRACT for: Alexandra House (S3,500), ACCAP Senior
Outreach ($14,539), ARC of Anoke County ($2,000), CEAP ($1,611),
Fathers Resource Center ($1,500), SACA ($5,000).
#929 Columbia Heights Uvable Demonstration Account Project (LCDA) S104,000
Acquisition of lend for project that consists of the construction of
approximately 22 Iow income tax credit rental units and 50 senior
units. This area will be redeveloped into a transition block between
existing commercial along Central Avenue and single family
residential development surrounding the subject property on the
west and north.
#930 Columbia Heights Commercial Revitalization $84,417
This activity involves the acquisition and clearance of blighted and
deteriorated commercial and industrial properties. The properties that
are acquired and cleared must be uninhabitable due to building
conditions which are detrimental to the health, safety and welfare of
the occupants. The acquisitions will also clear spot blight problems in
the major commercial corridors. Properties to be considered will be
either vacant or have willing seller, Acquisitions would comply with
the applicable relocation policies.
Properties will be identified by Community Development (CD)
Department staff. An evaluation will be made of the property's
physical condition, feasibility of rehabilitation and potential
marketability. The City of Columbia Heights will be responsible for
making a final determination of the properties to be acquired under this
program.
City of Columbia Heights
Exhibit A Project Description and Budget
Page 2.
The acquisition and clearance of blighted commercial and industrial
properties will be on a scattered site basis and will be available City
wide. Properties which are acquired and cleared must be located in
commercial and industrial zoning districts and will consist of
commercial structures and non-conforming single family homes in
commercial zoned districts. Please see attached map for commercial
and industrial zone areas.
The benefits of the program will be eliminating blight and making
property available for commercial redevelopment.
Project Details: A detailed description of the goods and/or services to be provided by the
above-named organization is contained in the Preliminary Project Requests, which are
attached hereto as Exhibit B, and incorporated herein by reference.
Note: Above total does not include allocations to Public Services that are under Multi-City
Contracts (shown above) or $1,000.00 to County Administration.
Liaison per Section 4A: Kenneth R. Anderson
Authorized to sign vouchers & reports per Section ,CA:
Printed Name
Signature
Project to be completed by
December 31, 2000:
Per Anoka County Board
Resolution #85-23
CDBG-e9
City of Columbia Heights, MN
1999 CDBG Application
Exhibit B
Section D
I
II
SECTION D
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1999 APPLICATION
PROJECT NAME:
PROJECT ACTIVITIES: The following projects will be carried out under this
activity:
Senior Outreach Prooram for Columbia Heiohts
Anoka County Community Action Prooram. Inc. (ACCAP)
1201 - 89th Avenue NE, Suite 345 - Blaine, MN 55434
ACCAP will use CDBG funds to operate a Senior Outreach Program. The
funds will be used to pay the salary, benefits, travel and related costs of a
part.time outreach worker. This individual will work 25 hours per week for
40 weeks and provide assistance to isolated Columbia Heights seniors
and disabled adults who are in need of medical, financial, nutritional,
housing or advocacy services. It is anticipated that 350 persons will be
sewed by this program.
Funding for Fiscal Year 1999 ....................................... $14,539
See Exhibit D-1 for additional information.
ARC of Anoka County
1201 89th Avenue NE, Suite 305 - Blaine, MN 55434
ARC of Anoka County will use CDBG funds to provide support and
advocacy cervices to individuals with developmental disabilities and their
families living in the City of Columbia Heights. This support includes
information and referral services, one-to-one advocacy, problem solving
with adults with disabilities, and tile Toy and Adaptive Equipment Lending
Library.
Funding for Fiscal Year 1999 ....................................... $ 2,000
See Exhibit D-2 for additional information.
P.O. Box 424- Circle Pines, MN 55014-0424
Page 7
City of Columbia Heights, MN
1999 CDBG Application
Section O
Alexandra House will use CDBG funds to operate its 24 hour emergency
shelter for battered women and their children/youth. The funds will be
used to help offset part of the cost of providing emergency shelter (room
and board) to Columbia Heights women and their children.
Funding for Fiscal Year 1999 ....................................... $ 3,500
See Exhibit D-3 for additional information.
Children's Home Crisis Nursery
500 Osborne Road, Suite 115 - Fridley, MN 55432
Children's Home Crisis Nursery will use CDBG funds to keep children of
families experiencing major stress and crisis safe and nurtured, in other
words, to prevent the occurrence of child abuse and neglect. Service is
available to all families in Anoka County with children ages 13 and
younger. There is no fee for parents who use the service. They are
offered the choice of either 72 hours of overnight care or up to ten days of
day care.
Funding for Fiscal Year 1999 ....................................... $1,000
See Exhibit D-4 for additional information.
F{~1~hers' Resource Center
1201 89~ Avenue NE, Suite 305 - Blaine, MN 55434
Fathers' Resource Center will use CDBG funds to support a Site
Manager, parenting classes, fathers' support groups, anger management
classes, end family law clinics. This would be a new service in Columbia
Heights and would serve approximately 1,200 families in Anoka County.
It is estimated that approximately 6-7% will be from Columbia Heights.
The mission of the Fathers' Resource Center is to foster environments
that empower men to develop the inner resources to be the kind of fathers
their ~hildren and families need by providing resources that effectively
educate, advocate end support fatherhood.
Funding for Fiscal Year 1999 ....................................... $1,500
See Exhibit D-5 for additional information.
Community Emeroencv Assistance Prooram CEAP
7231 Brooklyn Boulevard - Brooklyn Center, MN 55434
CF. AP will use CDBG funds to serve Columbia Heights residents and
Page 8
City of Columbia Heights, MN
1999 CDBG Application
Section D
families in need. Services include food, clothing and financial ass[stance.
This program provides services, anti works cooperatively with other
organizations before a crisis becomes critical.
Funding for Fiscal Year 1999 ...................................... $1,611
See Exhibit D-6 for additional information.
Hqt Meals for Shut-Ins
550 Osborne Road NE - Fridley, MN 55432
Hot ~ea. ls for Shut-Ins a./k/a Meals on Wheels will use CDBG funcis to
provide nutritious meals to home-bound seniors and disabled adults in
Columbia Heights. The funds will be used to pay for the cost of meals
purchased from Unity Hospital.
Funding for Fiscal Year 1999 ........................................ $ 3,100
See Exhibit D-7 for additional information.
SOuthern Anoka Community Assistance. Inc. ¢SACA~
627 - 38th Avenue NE - Columbia Heights, MN 55421
SACA will use CDBG funds for its a)dsting food shelf which serves the
southern Anoka County area. The funds will be used to purchase food
Stuffs.
Funding for Fiscal Year 1999 ........................................ $ 5,000
See Exhibit D-8 for additional information.
6085 7~ Street NE - Fridley, MN 55432
The Fridley/Columbia Heights Handyworks Program will use CDBG funds
to provide household chore and maintenance services to disabled
persons of all ages and those age 60 and over who live in the
Ffidlay/Columbia Heights/Hilltop area. The goal of the program is to help
disabled persons and the older adults continue to live safely end
independently in their own homes. In 1~98 the Handyworks Program
served 357 clients with 142 (40%) from Columbia Heights. There was a
total of 2,400 hours of service with 973 hours (41%) serving the City.
Funding for Fiscal Year 1999 ........................................ $1,000
See Exhibit D-9 for additional information.
Page 9
Exhibit B
City of Columbia Heights, MN
1999 CDBG Application
Section E
II
III
IV
V
SECTION E
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1999 APPLICATION
PROJECT NAME: Liv{~ble Cqmmunities Demonstration Account (LCDA)
Proiect
PROJECT ACTIVITY: CDBG funds will be utilized for acquisition, relocation,
demolition, and site restoration. This project will consist of the construction
of approximately 9 owner-occupied townhouse units, 22 Iow income tax cred{t
rental units, and 50 senior units. This area will be redeveloped into a transition
block between existing commercial along Central Avenue and single family
residential development surrounding the subject property on the west and north.
The concept for this project was proposed during a visit by the Minnesota Design
Team during the first weekend of May, 1998.
PROJECT DURATION: It is anticipated that the requested CDBG funding will be
utilized for acquisition, relocation, demolition, and site restoration by the end of
the 1999 CDBG grant cycle. The physical development of the project is
expected to be phased over the next couple years.
PREVIOUS FUNDING: This will be the first year that the CDBG funds have
been requested for this project. As stated above, it is anticipated that CDBG
funding will be utilized by the end of the 1999 CDBG grant cycle.
COMMUNITY PROBLEMS ADDRESSED: The project will increase residential
density near downtown Columbia Heights and will provide a transition block
between Iow density single family ~;esidential land use and the existing
commercial development along Central Avenue. The mix of housing will provide
needed housing opportunities as identified in the 'City of Columbia Heights Life
Cycle Housing Study for the Year 2010" which was completed during May, 1998
(attached). According to this Study, about 99 ownership townhouses and about
421 rental units should be added to the existing housing stock in Columbia
Heights. Because the greatest need for additional housing units in Columbia
Heights is for rental units, development of new rental housing is the use most
highly recommended for vacant or redevelopment sites in the City. Particularly
needed are rental units for older people, as well as for young people just starting
out and young families with children. By adding the proposed combination of
Page lO
City of Columbia Heights, MN
1999 CDBG Application
Section E
owner-occupied, rental, and senior housing, the project will provide needec~
affordable housing opportunities in the City.
By providing affordable housing opportunities, the activity will meet CDBG
National Objectives by benefitting Iow and moderate income persons.
VI
FUNDING SUMMARY:
Total projected funding for the 1999 CDBG grant cycle ...................... $104,000
The funds will be expended as follows:
a. Project Expenses ...................................................................... $8:~,200
(Acquisition, Relocation, Demolition and Site Preparation)
b.. City Administration of the Program ........................................... $20,800
(Time spent by City staff identifying properties to be acquired, negotiating
purchase, coordinating demolition, clearance, and site preparation and
marketing properties for redevelopment.)
VII COST DETAIL: See above.
VIII
PROJECT AREA: The project area consists generally of the prope~ located at
825 41' Avenue NE. Other properties that may be subject to acquisition,
relocation, demolition, and site restoration include 4156 Central Avenue, 4150
Central Avenue, and 4157 Jackson Street. Please see the attached map and
draft site plan.
LARGER EFFORT: This activity is part of a larger effort to apply both grant
funds and City financing to increase affordable housing opportunities and
density near downtown Columbia Heights.
X
CONTACT PERSON: This activity will be carried out by Real Estate Equities
Development Company (see attached Memorandum of Understanding) and the
Community Development Department of the City of Columbia Heights.
QuestiOrle regarding the program should be directed to Joseph Hollman at (612)
782-2856.
REIMBURSEMENT AUTHORIZATION: The following persons are authorized to
sign payment vouchers:
· Kenneth R. Anderson - Community Development Director
· Walter R. Fehst - City Manager
Page11
Exhibit B
City of Columbia Heights, MN
lg9g CDE)G Application
Section C
II
SECTION C
CITY OF COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1999 APPLICATION
PROJECT NAME: Commercial Revitalization Pr0qr{~m, Acquisition and
Clearance of Deteriorated Commercial Prcoerties
PROJECT ACTIVITY: This activity involves the acquisition and clearance of
blighted and deteriorated properties in commercial and industrial zoning
districts. Properties that are planned for future commercial or industrial
development or are located within a focus redevelopment area as designated in
the City Comprehensive Plan will also be considered. One objective of this
program will be to acquire and clear properties that are uninhabitable due to
building conditions which are detrimental to the health, safety and welfare of the
occupants. Another objective will be to clear spot blight problems in the areas
designated for continued or future commercial and/or industrial growth.
Properties to be considered will be either vacant or have a willing seller, and all
acquisitions would comply with the applicable relocation policies.
Geographically, the subject area for use of 1999 Commercial Revitalization
funds will contain the properties zoned or planned for commercial or industrial
development or redevelopment, generally south of 43'~ Avenue NE and between
Central Avenue and University Avenue. Please refer to the attached map to see
the project area. Specific properties will be identified by Community
Development Department staff. An evaluation will be made of the property's
physical condition, feasibility of rehabilitation and potential marketability. The
City of Columbia Heights will be responsible for making a final determination of
the properties to be acquired under this program. Properties which are acquired
and cleared must be located in commercial and industrial zoning districts and
will consist of commercial and industrial structures and non-conforming
residential units in commercial and industrial zoned districts or areas planned for
future commercial/industrial development or for future redevelopment.
The benefits of the program will be eliminating blight and making property
available for commercial redevelopment. This activity will be carried out by the
Community Development Department under the program known as the
'Commercial Revitalization Program.'
Page 4
City of Columbia Heights, MN
1999 CDBG Application
Section C
III
PROJECT DURATION: This activity is part of a continuing effort by the City to
acquire substandard and deteriorated properties which are considered blighting
influences to the existing or planned commercial and industrial areas in the City.
IV
PREVIOUS FUNDING: The 1997 end 1998 applicetionsincluded CDBG funds
to be usedforthistypeof Commercial Revitalization Program.
1997 $128,036
1998 $124,473
V
COMMUNITY PROBLEMS ADDRESSED: This activity will help the City
address the problem of vacant, substandard commercial/industrial Structures or
residential structures in commercial/industrial zoning districts and areas planned
for future commercial development or redevelopment which represent not only a
blighting influence on surrounding properties, but also a hazard to the general
public. The existence of blighted properties may retard the marketability of a
commercial area and can often limit plans for expansion of an adjoining
business. The activity is considered eligible under CDBG regulations 'Special
Economic Development' and meets CDBG National Objectives found in
s570.203 (a) and (b) 'Activities to address blight on · spot basis.'
VI
FUNDING SUMMARY:
Total projected funding for the 1999 CDBG grant cycle ...................... $34,417
The funds will be expended as follows:
a. Project Expenses ...................................................................... $27,534
(Acquisition, Demolition and Clearance)
City Administration of the Program ........................................... $6,883
(Time spent by City staff identifying properties to be acquired, negotiating
purchase, ~oordinating demolition and clearance and marketing
properties for redevelopment.)
VII COST DETAIl.: See above.
VIII
PROJECT AREA: Geographically, the subject area for u~e of 1999 Commercial
Revitalization funds will contain the properties zoned or planned for commercial
or industrial development or redevelopment, generally south of 43'~ Avenue NE
and between Central Avenue and University Avenue. Applicable zoning districts
include the Central Business District (CBD), Retail Business District (RB),
Limited Business District (LB), General Business District (GB), and Industrial
Districts (I) and (I-2). Please refer to the attached map to see the project area.
Page 5
City of Columbia Heights, MN Section C
1999 CDBG Application
IX
LARGER EFFORT: This activity is part of a larger effort to apply both grant
funds and City financing to eliminate blighted structures in commercial/industrial
districts and single family structures in commercial/industrial districts.
X
CONTACT PERSON: This activity will be carried out by the Community
Development Department of the City of Columbia Heights. Questions regarding
the program should be directed to Joseph Hollman at (612) 782-2856.
REIMBURSEMENT AUTHORIZATION: The following persons are authorized to
sign payment vouchers:
· Kenneth R. Anderson - Community Development Director
· Walter R. Fehst - City Manager
Page 6
Exhibit C
Urban Anoka County CDBG
1999 Final Statement of Community Development
Objectivsa end Projected Use of Funds
Pursuant to Community Development Block Grant regulations, Anoka County has made available to
the public the following statement of final use of 1998 Anoka County CDBG funds. Citizens, non.profit
groups, and other interested persons are invited to comment upon this statement and upon Anoka
County's performance of the CDBG prog ram by contacting Anoka County Community Development,
Government Center, 2100-3rd Avenue, Anoka, MN 55303, telephone number 323-5709, Attention:
Jennifer Bergrnan.
SPECIFIC OBJECTIVES
FOR
1999 ANOKA COUNTY
The following objectives have been established for assisting communities and citizen groups in the
formulation of specific program activities.
Suppo~ decent, safe housing for residents in Anoka County through: (1) rehabilitation of
existing structures; (2) eligible assistance for construction of new lower income housing; (3)
acquisition of housing suitable to meet lower income needs.
Assist program afro,s to redevelop blighted areas through: acquisition and clearance,
upgrading public facilities and utilities, encouraging new development, seeking local financial
commitment to the effort.
Develop and upgrade public facilities and utilities which serve primarily lower income persons
or which are an integral part of redevelopment efforts in blighted areas.
Support economic development in Anoka County to provide new jobs, primarily for lower
income persons.
5. Promote the removal of architectural barriers.
6. Provide funding for public service activities which serve primarily lower income persons.
7. Planning and administration to support the above.
The above ob~eclNea were dev~ in cooperation with the communities in Anoka County and are
based on need aa illustrated by ~lati~ce drawn from the 1990 census data and comments from
community residents. Overall, lhey are · continuation of past CDSG programs, with many
communities sustaining efforts begun in those years.
4/22/99
1998 Final Statement of Community Development Objectives and Projected Use of Funds
CITY/
AVAILABLE
FUNDING
AREA NUMBER PROJECT BUDGET
ANDOVER II N/A
$53,372.00
Andover Public Services P0ol
Awards of CDBG funds to public service
agencies that deliver services to primarily Iow
income persons and households including but
not limited to the following agencies, *ALL
FUNDING OF $8,000 UNDER MULTI-CITY
CONTRACTS for: ACCAP-Senior
Outreach(S2,052), CEAP($1,226), Alexandra
House(S545), Family .Life Mental
Health(S817), North Anoka Meals on Wheels
($1,173), North Suburban Counseling(S817),
Northwest Suburban Kinship(S545), RISE,
Inc.($825)
570.201 (e)
GOAL
6
921
Andover Redevelooment Plan
Preliminary master plan for identified
redevelopment area on Crosstown and 138th
Ave..
570,205(a)
. $10,000
7
922
Andover Neiahborhood Park Accessibilib/
Continued from 1998. Funds will be used
towards making existing parks handicapped
accessible (sidewalks, ramps, etc.)
570.201 (c)
[0419-6011-64608-41822]
$26,872
923
Andover Community Center Plan
Execution of preliminary study to determine
facilities needs and placement of the Andover
Community Center.
570.205(a)
$7,500
7
-1-
ANOKA
$161,912
924
963
965
969
N/A
Anoka Public Services Po9I
Awards of CDBG funds to public service
agencies that deliver services to Iow income
persons or households including but not
limited to: (1)ANOKA SENIOR VAN
TRANSPORTATION (DISTRICT #11) for
elderly persons located at 2727 North Ferry
Street in Anoka, MN($5,700). 'ADDITIONAL
FUNDING OF $19,800 UNDER MULTI-
CITY CONTRACT for: ACCAP- Senior
Outreach Worker(S8,200), Alexandra House
($2,200), CEAP($2,000), Family Life Mental
Health Center(S2,200), Fathers Resource
Center(S1,000), North Subud3an Counseling
Center(S2,000), Northwest Suburban
Kinship(S2,200)
570.201 (e)
[0419-6012-64751-41824]
Anoka Community Develooment Intern
Funds used to employ services of intern to
assist the Community Development Director
and Planning Director with vadous special
projects.
570.205(a)(2),(3)
[0419-6012.64410-41863]
~,noka Housina Soecialist
Funds used to employ services of a part time
coordinator to assist in the implementation of
the housing programs of the Anoka Housing
and Redevelopment Authority.
670.205(a)(4)
[0418.6012-64410-41866]
Anoka Senior Center Facility
Renovation of senior center at 1502 6th Ave.
to upgrade and provide accessibility to
facility.
570.201 (c)
[0419-6012-64608-41869]
Anoka Housin¢= Rehabilitation
Home improvements for Iow-income single
family homeowners in the City of Anoka.
570.202
$5,700
$14,000
$19,000
$50,912
$51,500
6
7
7
5
-2-
BLAINE 957 3,000
$176,873
960
Blaine Public Services Pool
Awards of CDBG funds to public service
agencies that deliver services to Iow income
persons or households including but not
limited to: (1) Children's Home Crisis Nursery
*ADDITIONAL FUNDING OF $20,500
UNDER MULTI-CITY CONTRACT for: ARC
of Anoka County ($3,500), ACCAP Senior
Outreach(S3,500), Family Life Mental
Health(S5,000), Northwest Suburban
Kinship(S3,500), North Suburban Counseling
Center ($5,000).
570.201 (e)
Blaine A¢¢AP (;reatino Community
Cooperative planning organization to connect
citizens, business leaders, churches and
policy makers to create better communities by
planning services to meet needs.
570.205(a)
[0419-6014-64410-41860]
$2,600
7
961
964
Blaine 1-35W Corridor Coalition-Plannin(3
A cooperative project with other communities
to develop and plan for land use along 1-35W,
570.205(a)(3)
[0419-6014-64410-41861 ]
Blaine Rehabilitation/Relocation
Funding to rehabilitate the four-plex building
at 1120 89th Avenue NE, Lane for use as
transitional housing for families. Services will
be provided by Lutheran Social Services. The
building will house LSS clients and will
provide stays of up to six months.
570.202
$17,775
$67,593
7
1,3
965
I~laine Rehabilitation/Relocation (con't~
Funding to rehabilitate the four-plax building
at 1161 89th Avenue NE, Lane for use as
transitional housing for families. Services will
be provided by RISE, Inc.. Families may stay
for up to two years.
570.202
$64,505
1,3
-3-
COLUMBIA
HEIGHTS
$222,667
928 (~,olumbia Heights Public Service Pool $5,100
Funding to public service agencies that
deliver services to primarily Iow income
persons and families including but not limited
to: (1)HOT MEALS FOR SHUT-INS(S3,100),
(2)CHILDREN'S HOME CRISIS
NURSERY(S1,000) (3)HANDYWORKS
PROGRAM(S1,000) *ADDITIONAL
FUNDING OF $28,150 UNDER MULTI-
C11'? CONTRACTS for: Alexandra House
($3,500), ACCAP-Senior
Outreach($14,539),ARC of Anoka County
($2,000), CEAP($1,611 ), Fathers Resource
Center(S1,500), SACA($5,000). 570.201 (e)
[0419-6018-64833-41828]
6
929 Columtpia Hei(~ht~ ~iv{~t~le ~em(pnstr{~ti0n $104,000
Account Project (LCDA}
Acquisition of land for project that consists of
the construction of approximately 22 Iow
income tax credit rental units and 50 senior
units. This area will be redeveloped into a
transition block between existing commercial
along Central Ave. and single family
residential development surrounding the
subject property on the west and north.
570.201 (a)
930 Columbia Heiohts Commercial Revitalization $34,417
Acquisition, clearance, and resale of
commercial properties with blighted
~tructuras. This is a City-wide activity,
removing spot blight. Actual sites to be
deten~ined as they become available.
570.201(a),(b),(d)
[0419-6018-64601.41830]
2
-4-
Columbia
Heights
(con't)
931
Columbia Heiqhts ISD#13 Family Center
Proiect
Funds to be utilized for Family Center with
programs such as: Early Childhood Family
Education; Preschool; Adventure Club; Early
Childhood Special Education; Way to G row;
T.Y.K.E; Head Start; Learning Readiness;
Early Childhood Screening; Child and Teen
Check-ups; Family Literacy Program; and
Sibling Care.
570.201 (c)
$50,000
COLUMBUS
TOWNSHIP
$16,553
III 959
958
Columbus Senior Coordinator/Public Services
Funding to public service agencies that
provide services to primarily Iow income
persons and households including but not
limited to: SENIOR COORDINATOR position
provides assistance and coordinates activities
to senior residents and Meals on Wheels.
'ADDITIONAL FUNDING OF $2,590
UNDER MULTI-CITY CONTRACT for:
ACCAP-Senior Outreach.
570.201 (e)
[0419-6019-64713-41859]
(;:01umbus Senior Center
Funding used for glass replacement for
Columbus Senior Center.
570.201 (c)
$11,500
$1,463
6
-5-
COON
RAPIDS
$275,400
935
932
Coon Rapids Public Servi,ces
Funding to public service agencies that will
deliver services to primarily Iow income
persons or hoLJseholds, This includes but is
not limited to: (1) MEALS.ON WHEELS
located at 11800 N.W. Xeon Blvd. in Coon
Rapids(S2,800), (2) COON RAPIDS SENIOR
COMPANION(S4,000), (3) ANOKA COUNTY
BROTHERHOOD FOOD SHELF(S2,000), (4)
CRISIS NURSERY for prevention of child
abuse located at 500 Osborne Road, #115 in
Fridley, MN 55432($10,000). 'ADDITIONAL
FUNDING OF $54,238 UNDER MULTI-
CITY CONTRACTS for: ACCAP-Senior
Out~each($12,250) AJexandra House(S5,000),
ARC of Anoka County(S4,500),
CEAP($7,800), Family Life Mental
Helath($1,945), Father Resource
Center(S3,240), Northwest Suburban
Kinship(S4,800), RISE Inc.($15,000)
570.201 (e)
(1) [0419-6020-64833-41835]
(2) [0419-6020-64712-41835]
(;;9on Raoids Park~
ADA and other improvements including: new
play structures with accessibili~ in existing
perks located in Iow income neighborhoods
es follows:
Sand Creek ($30,000)
De~a ($25,000)
Vineyard ($20,000)
Mason ($20,000)
Trackslide ($20,000)
School Dev. & Playgrounds ($20,000)
570.201 (c)
[04196020-64111-41834]
$18,800
$135,000
6
3,5
N/A
C.~<~n Raoids Housina Rehabilitation
Home improvements for Iow income single
family homeowners in City of Coon Rapids.
Multi-CIt Contract~ with ACCAP.
570.202
$66,365
-6-
EAST
BETHEL
$42,605
N/A
East Bethel Public Services
Funding to Public Service agencies that
provide services to primarily Iow income
persons and households including but not
limited to the following: *ALL FUNDING OF
$8,624 UNDER MULTI-CITY CON-TRACTS
for: ACCAP Senior Outreach
Program(S4,317) and North Anoka Meals on
Wheels(S4,307)
570.201 (e)
6
942
I~ast Bethel Senior Center Facility
Construction of new senior center to provide
services and recreation activities to East
Bethel senior residents.
570,201 (c)
$24,981
2,3
943
l~ast Bethel Neiohborhood Revitalization
and Development
Ongoing activities which will upgrade and
develop blighted neighborhoods and/or
provide housing for Iow income persons. The
City has been using CDBG in the Coon Lake
Beach Neighborhood since 1981, acquiring
and clearing blighted and hazardous vacant
structures. Lots are then sold to the highest
bidder. The neighborhood is located on the
southeast aide of Coon Lake Beach. Also,
development of lower cost housing,
construction, or acquisition of public utilities
within Minard Lake Estates. The City has
also been using CDBG funds to improve the
commercial area east of Highway 65 between
205th and 221 st Avenues. We anticipate the
availability of program income available for
this project as acquired properties are resold.
570.201(a),(b),(d)
$8,000
1,2
-7-
FRIDLEY
$145,005
939
940
Fridlev Public Services Pgol
Funding to public service agencies that
provide services to primarily Iow income
Ders0ns or households including but not
limited to those shown: (1) FRIDLEY SENIOR
COMPANION(S4,000), (2) FRIDLEY
RECREATION/NATURAL
RESOURCES(S4,000). *FUNDING OF
$14,000 UNDER MULTI-CITY
CONTRACTS for: ACCAP St.
Out~each($8,500), Alexandra House(S3,000),
end Southern Anoka Community
Assistance($2,S00). 570.201(e)
(1) [0419-6022-64714-41839]
(2) [0419-6022-64745-41839]
Fridlev Taroeted Code Enforcement Intern
Funds used to employ a part-time student
intern to assist with systematic code
enforcement.
570.202(c)
$8,000
$10,000
6
7
HAM LAKE
$39,750
954
N/A
Fridlev Housino Rehabilitation
Rehabilitation of owner-occupied housing
available to low income owners throughout
the City of Fridley. City contract with CEE.
570.202
[0419-6022-64201-41854]
Ham Lake Public Services
Funding to Public Service agencies that
provide services to pfimadly Iow income
persons end households including but not
limited to the following: *ALL FUNDING OF
$5,805 UNDER MULTI-CITY CONTRACTS
for: Alaxandra House(S645), ARC of Anoka
County(S645), CEAP($645), Family Life
Mental Health(S645), Fathem Resource
Center(S645), North Anoka Meals on
Wheels(S645), Northwest Suburban
Kinship(S645), RISE Inc.($645), ACCAP-
Senior Outreach(S645)
570.201 (e)
$112,005
-8-
Ham Lake
(con't)
956
Ham Lake Economic Development Loans
Revolving loan to provide assistance to small
businesses to create jobs for Iow income.
570.203(b)
[0419-6023-64301-41856]
$32,945
4
HILLTOP
$25,204
IV
941
Hilltop Housino Revitalization Proqram
Improve mobile home stock in Hilltop by
replacing exis~ng, substandard mobile homes
with new homes. Program is 100% voluntary,
to offer housing options and need-based
assistance to Hilltop residents.
570.201 (d), (n)
$24,204
1,2
LEXINGTON
$60,852
IV
N/A
Lexinoton Public Service~
Funding to Public Service agencies that
provide services to primarily Iow income
persons and households including but not
limited to the following: *ALL FUNDING OF
$4,228 UNDER MULTI-CITY CONTRACTS
for: ACCAP-Senior Outreach ($2,228),
Alexandra House(S1,000), North Anoka
Meals on Wheels(S1,000)
570.201 (e)
6
921
Lexinoton Memodal Park Improvement
Project
Funding for Lexington Memorial Park to
remove and replace facilities with fully
functional activity areas and purchase items
such as community recreation shelter and
hockey dnk to obtain year round use of the
perk. In addition some grading, landscaping
work will be completed.
570.201 (c)
[0419-6025-64608-41721 ]
$55,624
3,5
-9-
LINO LAKES
$36,063
944
946
Lino Lakes Public Services
Funding for public services to primarily Iow
income persons or households including but
not limited to: (1) FOREST LAKE YOUTH
SERVICE(S4,500), and (2) LINO LAKES
SENIOR COORDINATOR($10,300).
*ADDITIONAL FUNDING OF $8,263
UNDER MULTI-CITY CONTRACTS for:
ACCAP-Senior Outreach(S1,000)Alexandra
House(S4,000), CEAP($1,000), North Anoka-
Meals on Wheels(S2,263). 570.201(e)
(1) [0419-6026-64742-41844]
(2) [0419-6026-6471 $-41844]
Lino Lakes Sectic System Plan
Funding provided to promote health and
safety by regulating individual sewage
treatment systems. Staff will research and
prepare an ordinance governing on site septic
systems including inspection and upgrading
policies, to be consistent with state law and
the County ordinance.
570.205(a)(4)
$14,800
$4,000
6
7
947
Lino Lakes Housina Maintenance Plan
Funding provided to maintain housing stock
of the community. Ongoing housing
maintenance will help sustain property values
of individual homes, neighborhoods and
overall community. Staff will conduct
research and design · program including a
new ordinance and inspection program.
570.205(a)(4)(v)
$4,000
7
949
Lino Lakes Presewation Develooment Plan
Funding provided for endeavor that involves
changing the way development occurs in the
entire city of UnO Lakes. Includes designing
a new project review process, new
ordinances and numerous informational
planning meetings.
5'/0.205(a)(3)(iv)
$4,000
7
-10-
RAMSEY Ill 989 $500 6
$6,000
Ramsey Public Services
Funding for public services to primarily Iow
income persons or households including but
not limited to: (1) ACBC Food Shelf &
Clothing(S500) *ADDITIONAL FUNDING
OF $4,500 UNDER MULTI-CITY
CONTRACTS for: Alexandra
House(S1,500), CEAP($500), Central Center
for Family Resources(S500) Family Life
Mental Health(S500), Fathers Resource
Center(S500), North Anoka Meals on
Wheels(S500), RISE, Inc.($500), 570.201 (e)
SPRING
LAKE
PARK
$25,075
II N/A
SDrino Lake Park Public Services
Funding to public service agencies that
provide services to primarily Iow income
persons and households including but not
limited to those shown below and 'ALL
FUNDING OF $24,075 UNDER MULTI-
CITY CONTRACTS for: ACCAP Senior
Outreach(S2,500), Alexandra House(S1,000),
ARC of Anoka County(S2,500),
CEAP($1,000), Central Center for Family
Resources(S4,500), Fathers Resource
Center(S1,000), Northwest Suburban
Kinship(S1,000), RISE, Inc.($8,075),
SACA($2,500)
570.201 (e)
ST. FRANCIS N/A
$54,914
~t, Frangis Public Services
Funding to public service agencies that
provide services to pdmadly Iow income
persons and households including but not
limited to those shown below and *ALL
FUNDING OF $8,414 UNDER MULTI-CITY
CONTRACTS for: ACCAP-Senior
Outreach(S1,000), AJexandra House(S3,114),
North Anoka Meals on Wheels(S4,300)
570.201 (e)
6
-11 -
991
St. Francis Bridae Street infrastructure
Improvements (~t0rm Sewer & Sidewalks)
Funding provided for completion of concrete
curb and gutter along with the completion of
sidewalks on the North and South sides of
Bddge Street between Ambassador Blvd. and
Butteffield Drive.
570.201 (c)
$18,500
3
992
St, Francis 5th Addition Park Imorovements
Funding provided for development of I acre
park within the Dufigan-Locher 6th Addition
subdivison (outlot A). Project will consist of
installing handicapped accessible playground
equipment and related site improvements.
570.201 (c)
$18,000
3,5
993
St. Fri~n(;:i~ Rum River Trail Connection
Funding provided to extend trail from
Dellwood River Estates subdivision to CSAH
le24(Bddga Street). Connection will create a
trail connection between the Dallwood River
Estates park along the Rum River and the
Rum River North Regional Park.
570.201 (c)
$9,000
3
MULTI-CITY
948
949
Alexandra House
Shelter for bettered women and their children
providing temporary shelter and services
located at 10065 3rd Street N.E., Blaine, MN
55449.
570.201 (e)
[0419-603,3-64771-41848]
Andover 545
Anoka 2,200
Columbia Heights 3,500
Coon Rapids 5,000
Fddley 3,000
Ham Lake 645
Lexington 1,000
Uno Lakes 4,000
Ramsay 1,500
Spring Lake Park 1,000
St. Francis 3,114
$25,504
$13,145
6
6
.12-
Recreation services for teens and young
adults and toy lending library for children,
serving persons with developmental
disabilities located at 1201 - 89th Avenue
N.E., Blaine, MN 55434.
570.201(e)
[0419-6033-64724-41849]
Blaine 3,500
Columbia Heights 2,000
Coon Rapids 4,500
Ham Lake 645
Spring Lake Park 2,500
971
A(~CAP Senior Outreach
ACCAP operates an outreach program to
provide homebound senior citizens with
access to necessary se~ces and information
- county-wide, at ACCAP, Human Service
Center, 1201 - 89th Avenue N.E., Blaine, MN
55434.
570.201 (e)
[0419-6033-64711-41871 ]
Andover 2',052
Anoka 8,200
Blaine 3,500
Columbia Heights 14,539
Columbus 2,590
Coon Rapids 12,250
East Bethel 4,317
Fddley 8,500
Ham Lake' 645
Lexington 2,228
Lino Lakes 1,000
Spring Lake Park 2,500
St. Francis 1,000
$63,321
-13-
972
Central (~enter for Family Resources
Family and individual counseling, children's
and adolescent peer support, and family
education. The Bridgeview Club of the
Center provides recreation for persons with
mental illness. County-wide. Located at
1485 - 81st Avenue N.E., Spring Lake Park,
MN 55432.
570.201 (e)
[0419~6033-64838-41872]
Spring Lake Park 4,500
Ramsay 500
$5,000
6
975
974
Commynitv Emeroencv Assistance Prcoram
Emergency services including food, clothing,
rent and mortgage assistance - county-wide.
Located at Human Service Center, 1201 -
89th Avenue N.E., Blaine 55434.
870.201 (e)
[0419-6033-64831-41873]
Andover 1,226
Anoka 2,000
Columbia Heights 1,611
Coon Rapids 7,500
Ham Lake 645
Lino Lakes 1,000
Ramsay 500
Spdng Lake Park 1,000
Southern Anoka County Community
Provides food, clothing, furniture and various
emergency "welfare" services in southern
Anoka County. Located at 627 - 38th N.E.,
Columbia Heights, MN 56421. 570.201(e)
[0419-603,3-64835-41874]
Columbia Heights 5,000
Fridley 2,500
Spring Lake Park 2,500
$15,482
$10,000
6
5
-14-
975
976
977
Northwest Suburban Kinship
Adult companion services for youth - county-
wide. Located at 11155 Robinson Drive,
Coon Rapids, MN 55433. 570.201(e)
[0419-6033-64741-41875]
Andover 545
Anoka 2,200
Blaine 3,500
Coon Rapids 4,800
Ham Lake 645
Spring Lake Park 1,000
Family Life Mental Health
Comprehensive mental health services for
individuals and families - county-wide.
Located at 1428 Fifth Avenue South, Anoka,
MN 55303.
570.201 (e)
[0419-6033-64834-41876]
Andover 817
Anoka 2,200
Blaine 5,000
Coon Rapids 1,945
Ham Lake 645
Ramsey 500
North Suburban Counselino Center
Individual and family counseling services
county-wide. Located at 425 Coon Rapids
Boulevard, Coon Rapids, Mn 56433.
570.201 (e)
[0419-6033-64836-41877]
Andover 817
Anoka 2,000
Blaine 5,000
S12,690
$11,107
$7,817
6
6
-15-
COUNTY
$498,755
979
95O
983
951
North Anoka Me~l~ on Wheels
Serves northern and eastern Anoka County,
providing meals to homebound elderly and
disabled persons. Located at 1562 Viking
Boulevard, Cedar, MN 55011. 570.201 (e)
[0419-6033-64833-41879]
Andover 1,173
East Bethel 4,307
Ham Lake 645
Lexington 1,000
Lino Lakes 2,263
Ramsay 500
St. Francis 4,300
Sheltered workshop for persons with
disabilities. The CDBG will fund varied
services including transportation, training,
employment supervision, etc. Located at
8406 N.E. Sunset Drive, Spring Lake Park,
MN 55432.
570.201 (e)
[0419-6033-64725-41850]
Andover 825
Coon Rapids 15,000
Ham Lake 645
Ramsay 500
Spdng Lake Park 8,075
Fathers Resource Center
Provide resources that educate, advocate
and support fatherhood to Iow/moderate
fathers and their families. Located at
ACCAP, 5701 Shingle Creek Parkway Suite
500, Brooklyn Center, MN 55430. 570.201 (e)
[0419-6033-64736-41983]
Anoka 1,000
Columbia Heights 1,500
Coon Rapids 3,240
Ham Lake 645
Ramsay 500
Spdng Lake Park 1,000
~eneral Administratign
Overall management of the CDBG Program
including planning, applications, financial,
contract, compliance and repo~ling. 570.206
[0419-6032-64501-41851 ]
$14,188
$25,045
$7,885
$150,500
8
6
7
-16-
995 Anoka CounWHRA $34,000
952
953
570.206
Economic Development P[anninq (ACEDP)
Studies, analyses, data gathering,
preparation of plans, and identification of
actions to implement plans which will improve
the economic development climate in An(3ka
County.
570.205(a)(3)
[0419-6032-64410-41852]
County-wide HousinQ Rehabilitation
Rehabilitation of housing owned and
occupied by Iow income households. The
program is available county-wide with
dedication of resources by target areas within
the County. The County anticipates
availability of approximately $20,000 in
program income resulting from sales of
rehabilitated properties. This additional
funding will also be used for rehabilitation
projects.
570.202
[0419-6032-84201-41853]
$75,000 7
$239,255 1
TOTAL
1999 CDBG Grant
$1,841,000
SOURCES:
1999 GRANT
ESTIMATED 1999 PROGRAM INCOME
(REVOLVING LOANS)
Total:
USES BY
HUD
CATEGORY:
PUBLIC SERVICES (15% limit)
PLANNING/ADMINISTRATION (20% limit)
SERVING LOW/MOD ~70% required)
SLUM/BLIGHT ACTIVITIES
UNALLOCATED/CONTING ENCY
NOTE: Each city has $1,000 taken from their total funding for County Administration.
$1,841,000
$249,000
$2,090,000
$278,884 15.13%
$367,275 19.95%
$1,431,308 77.75%
$42,417 2,30%
-17-
II
DAT~ aof~l 2~- !tm~ I=.,~SOLL~ION NO.
0~' £I~,D )Y COMIVlI.~IOh~R Ca~,)(e~U
co~,u~rl~r I:~rv~.o~.N'l· BLOOC G~t~rT P~OG~AM INCO~V~
A/,q~.hC)~ R~.SOLUTIOf~ 81-107 AFl:) 82-5:3
W~.REA$, Tille I of the
a~en0e~ I~r~i~m for · ~'ogrem of Com~,~Jty DevelOPment
~ntly il eligible to ~ticiNte in ~ ~fi~l C~i~ D~i~fl~ Bilk
concert with the n~,~icil=eJltiel of &~e~a Co~J~tyl K
ellmin~i~ of sl~ er ~li~t or to meet omar ~ty e~el~ens ~ h~i~ a
fr~ the g~nt s~ied ~tivi~ ~h ~ ~ ~ the Nle of r~l or ~r~ol
~oge or rental fern, ~ ~e~ fr~ r~lltatlon or ~ic d~i~em Io~,
~d in,erst e~ne~ on r~olvi~ I~ ~d ~ds fr~ ~iol m~s~ms J~ea fo
C~tt t~e m~ vie laid f~a for ~ eligible C~ity ~l~ent BI~W Grant
~W, ~~, ~ IT ~SOLVED mm the ~e C~ty ~d of
I)
2)
Ali ineem4 fr~,n (:~G. fundecl aativltlas which meetl the above deflnltio~ of
~och I.O4: which hal e COIG revelvin~ loan ac~t far ec~emmic d~v~lol~'neflf
will retein IoQn re~l witl~ia the ~ouflt for ~ontifluld uN for ~i¢
develoomeflt ~ t~ ff~e COq~Y er the city will exec~c an a~r~nt with the
LOC which will i~l~d~l
I~r~l~ibiti~ of ~llcf of imerast as i)rovidecl in ~ Regutatlon 21~'FR
Part $70.~1 I.
b) Coe~ali~e with Title VI of the Civil Rightl Act of Itl&.
c) Recl~irement for the L~ to s,d)m,t ~qarter:y eel~ortl to t~ A~Q C~ty
ex~tu~ of f~ fr~ the r~l~
3)
An4~a Co~.~ty will establish os of May I, J~85, a revolving Iaa,,~ ac=o,~t for
aeK~o~it of c~l ecana,~ic dev,~loOment Ioa~ ;.=yn~ents rec~iv~= ~ Anita County.
from activities fur~ecl in total or ;:~,t frm~ a m~e~i¢il)allty's C'DEC'-
incre~.te that b'Q.'~lUnJt~l I~get far el;gible C~8~ acti¥ities oncI s~aJI
aYailoble to the c~'nm~.~ity for future e~dit~re [=,~rs~ant to t~e Joint
Agreement in effect at t~e ~ime of exl)enditure.
District II -
Dissriat 12 -
District 13
District I& o Kord~ak
District IS
~istrict I? -
X
X Burmah
X Larvgfeld
X Kordiak
X Canaiko
X MCCQrrQn
X
State of Minnesota )
SS
Cm.,nty of AnoVa
I, Jc~n "J=y*' Ma4. indes% Co~t~, A~'~qinJstrator, Anaka C~ty, Mi~t~ her~y
¢~tJfy t~f I h~ ~e~ the f~i~ ~y of the remiutio~ of
of s~ C~fy ~th the origin~ r~ s~of ~ file in the A~inilt~ti~ Offi~t
A~ko C~, Mi~Yot ~ SYO:e~ iff ~e mi~t~ of ~e ~edi~s of Mid ~d at
a meeti~ duly ~eld off Aoril 2~ 198S, ~ ~ the ~e is a t~ o~ ~rr~T c~ of
~id original r~rd ~d of The w~le t~eof, ~d ~af said remiutiofl
b~ sa;d 8o~d a~ ~a/d meetin~
W;tn~l m~ ~ O~ seal this 23rd d~ of A~r;I, I~8S.
County,
R.E$OLb'TIO N NO, -~.~
~.ongl'eld
TIM~.y EX~NC)ITUF~ OF' C.D.~.C,. FS,t~IDS
II
WI-F.I~AS, t~e A~ko Cev~ty 8e~d of Commis~oners ,'~4fl these C~G fun~
· v~ilai~le Il m~nicilloiltial in &~Ira Geb,~ty far oiigiWle ~'oiects; en~
W~-~I~AS, Aneko Comfits,, os tho grantee, is reSlN~slbie faf tho timely,
NOW, THEf:~r0P, E, B~ IT I~$OI.V~D t~t the &hmo C~unt7 Boa'¢ of
Commlslionerl adootl tl~ f~lowie,~ I~olicy Regarding Sche~vle for ~.s,?eNtlt~e of
~Y AN~OKA COUNTY SU~G~AI~TEE$
Community Develooment BIQc~ Grant K~Ii .iii be rased for ellg~le ~etld
~granfee activltiel ~ ~ te II ~n~ after notice ~f ~¢il~illt~ ef m~h f~
uOendlt~& If a =~ity fails to uDe~ C~G ~oj~t f~dl ~ithin ~at time
limit, the Anna C~nf~ ~md of C~is~l .ill wit~aw the ~l~afi~ fee that
projKt.
C~nl~ C~G staff will ~tify t~e ~ilies ~h h~e ~t c~it~ed
~Qt C~iti~ S~ ~t~t will ~le t~ ~munities to real.se ~0iKtl
refere~i~ tNi ~li~, Il ~ their ~G ~oj~t f~ At the e~ of
The ~e ~ty ~d ~ ~ ~ ~vi~l c~e ~elil, lIKa ti ~l the II
r~le ~ ef t~
they era comlderad for CO~G I'~'~dif~
X ~o~,
X Bvre~'~n
X Loeqreid
x Ceflalko
AScCGrro,~
m
State of Minnesota I SS
Co~,fl ty of
I, john "Jot'" McLi~e~ C~ty A~iniztmt~. A~a
certif7 t~ot [ h~e ~ed ~e f~oi~ c~ o( the remi~t~ of
of said C~t~ wil~ l~e Origi~l reco~ ~Ae?of off file iff the A~inist~li~ 0~f~,
A~ C~flty. Mi~e~la. os stated ;fl l~e m~tel of the ~mltdi~s of said ~¢rd at
a metti~ dul~ held on F~r~ ~1.'19~. o~ that the ~¢ il
of said original record ofld of the w~ie I~reof, ~d that Mid rt~iutiofl ~s~ dul~
~asMd Oy said 8o~d Qt said ~eti~
Witness my ~d ~ Hal this ~lst day of Kebrv~. 1~8S.
COUNTY BOARD POt. ICY -
COMMUNITY I:~9~..OP M~NT
· W~A$, Title I of the t'4ovling and Community Development Act of IT?& az
Qme~ecl ~)r~via~l for · I)regram of Ce~'~"nunity Oevelel)ment Block Gtontl.' end,
W'/-~E~EA$, the Aneka Ceu. ty Be&-d af Cemmi.ienerl has ~ ~esi~ased ~ on
c~ent~ i~ eligible te ~iei~te in ~ Neti~l C~it~
~r~nt Pr~r~ ~
~, t~ A~e C~ty B~d of C~mi~ hm dlr~ted the
c~e. wit~ the ~ici~litlel of A~e ~t~ ~
w~EEAS, m a ~ti~ of lald ~1~ ~';ciHlltlel m ~e ~rontee of
Comm~ity D~el~ment Bilk Gr~t f~ ~ utilize mi4 f~
forms to b~eflt Iow ~ m~erase i~e ~r~ns, to eld in ~e ~tlofl or
elimination of sl~l or bli~t or to meet emro co~ity e~el~ment ne~ h~i~ o
~ti~ui~ urge~ b~e of throes fe ~elth ~d ~fet~ ~
'~AS, "~r~r~ ;~e' m~ i~e earned by the ~grOnlee fr~ the
grant lu~or~ff ~Hvity I~h ~ ~r~l fr~ the ~le of teal or ~r~al
[nlerest ear~ ~ e~r~ ~e~f~ rwelviq reh~lit~fi~ ~ti or lum~
rehaoilitati~ ~e~t~ i~e fr~ N~ice fe~ Nle of c~iti~ u~e or
rental fees, I~n ~r~eNs fr~ re~illteti~ or ~ic e~el~ment I~,
inter~s ear~ ~ r~olvi~ J~ ~ ~ fr~ ~iel m~ent, I~ie~ to
r~ee the Cost of c~t~ti~ e ~llc wo~l or f~illt~ ~o she extent t~t sue~ colt
was initially ~aid with the C~m~ity D~eI~t Bilk ~rant f~R
~E~AS, in occore~e with F~e~l r~uleti~ Anma C~fy as the
C~m~it~ Derailment ~l~k Grant r~i~iens ~t r~elve ~1 ~r~r~ i~e, to
~ used rjr ant eligible C~ity O~el~ent ~l~k Gr=nf octlvlty ~ the C~ty
mul~ ex,end r~e~ O~ro~ by ~r~ i~e ~efore f~t~r 4ra~o~
will 0e out~rize~
NOW, TI-~.a~EFORE, BE IT ~SOL. VF.D ,nat she A~e G~ty Bored of
I) Ail ~G Gr~r~ i~ ~ti~ t~ ~e definlt]~ exceDs ~ments
C~nty.~r~ LD~ r~vi~ i~ ~e~t, ~1 N ~tl~ f~w~ae~ to
A~e
2) ~ ~ ~ ~ · ~ r~vlng ~ ~c~t far ~ic d~l~ment
wlll ret~n I~ r~fs within the'me~nl for ~flti~e use for
3)
devele~'fl~'lt Id~je~t ta all .C.~)~G re~uIetlo~, end?hot the Ce~ty or the airy
will execute m agreement wtth the L~)C ~,hlch will ~nel~clel
Part S~0.il I.
C~li~e with Title Vl of ~ Civil ~i~fl Act of I
~i~ far She L~ te ~is ~seH~ r~t~ se the A~e
ex~ifure of fu~ fr~ t~ r~vi~ I~ e~f far ~ I~ m An~o
C~Iy r~ei~ m ~titlKf
An~ ofhee ~r~isi~ r~ir~ ~ Stere or K~eral I~ or r~lQtio~
Anna C~fy hm est~li~ u ~f M~ I, IriS, · r~olvi~ I~ ~t for
d~osit of ~l ~ic O~el~ment I~ ~ments r~eiv~ ~,, An~o
State of Minn~ota ) ~
Coun~ of Aneka )
I, Jo,~n "Jay" Mc~;ndm% C~ A~inistret~, A~o C~ty, Mi~t& her~y
cer~if~ that I h~e ~ the for~;~ e~7 of t~ re~lu~ion of t~ C~n~y ~oerd
. of sai~ C~ty wish the original r~td thereof ~ file in the A~inistrati~ Off,e,
A~Q C~ty, M;~e~t~ m stat~ in the mitres of the ~m~i~ of ~;d B~re at
· meet;nC duly held ~ Aunt J2, 158~, O~ t~t th~ ~e il Q t~ ~ COrrect C~y
of said original re~ord Qe, d of tho whole thereof, ~ that ~id resolutio~ wQ~ duly
~assed by said Board at said malting.
Witness my har~cI ~ seal this 12th d~j, of A~gust, 1~8~.
· XHIBIT G
C;;ITIIrlCATION
The Undersigned. on behalf of the Agency. certifies, to the best of his or her knowlecl!;e and
belief, thee:
(1) NO Federal ePproprietecl funde h~ve been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing o~ e~lmptJng to influence en officer or Imoiovle
of any agency, e Member of Congress, eft officer or employee of Congre., or in emcioy.
of e Member of CongreM in connection with the IWlrCling of In¥ Fedlrll COntract. tl~e making
of Iny Federll grins, the making of Iny Federll loan. the tntlring into of any
agreement, end the extension, con~ins~eciQ~, renewal. Imenclment, or modification of I~y
Fedlrll COntFlCt, grinS, loan, or CoopirltJvl igrllment.
(2} If iny.~fldl other then Federll Ippropriltld fl.u~dl I~lvl beln plid or will be paid to
IMraon gM' influencing Or I~lmOtiflg tO infiulflct Iff officer ot' Imoleyll of Iny Iglflcy, l
MemlMr of COngfll~, In officlr or lmOlOyll Of CC)~grlll. Or In tmplOVll of l Member of
Congress in coflnectio~ wiTJ~ this Federal contract, grant, loan, or cooperative agreement, the
undersigned IAIII complies 1Ad submit Standard Form *U,l., 'C:)ilClolurl Form to Report
Lobbying," in accordance with itl inetrT,~tJofll, .
(3) The undersigned shah red,ire that the language of this cer~ficatiofl be included in the
award documents fo~ Ill lublwlrdl It Ill tiers (including Iulx:o~trects, aubgrsnts, emi
¢0ntrlCts under grants, Iolnl, 115ci cocberltiVl lgrllmlnts) Il"ICI tilt Ill lubrl¢ipilfltS Shell
certify end disclose accordingly..
This ClrtJfiCltiOfl il I mltltill rlOrlllfltstion of fica uOofl which reliance wis PllCld wren this
trlflSlC~ wis made ~ efltsrld into. Su~i~i~ of ~il Cl~ifiCld~ il I 0rorlquilitl for
making ~ anteing i~o ~o ~a~ofl imposed by ~ofl 1332. d~e 31.. U.S. C~e. ~y
porsofl-w~o fsi~ to file ~ required cl~ficldofl ~ll be ~bjoct to I ci~l ~flal~ of not
then 110.~0 and fl~ m~l ~fl 1100.000 f~ IlC~ Such failure.
AGENCY
By: ,,
Its: Its:
Oats:
CITY OF COLUMBIA HEIGHTS
August 26, 1999
COMMUNITY DEVELOPMENT DEPARTMENT
- Yin FAX and Mail-
Mayor
Ga~/L. Pcter~on
Councilmembers
Donald C Jolly
Ma.flainc Szurck
Jul/enn¢ Wyckot'f
John Hunter
Cit~ .Manager
Heidi Cedersla'and
Community Development Financial Assistant
Anoka County Government Center
2100 3'~ Avenue
Anoka, MN 55303
Re: Requested Changes to Exhibit A of the 1999 CDBG Contract
Dear Heidi:
As we discussed in a telephone conversation earlier today, I am requesting two changes to Exhibit A,
Project Description and Budget, of the 1999 CDBG conlxact. These changes are described below.
#929
Columbia Heights Livable (~ommunitie~ Demonstration Account Project (LCDA)
The contract reads: "Acquisition of land for project that consists of construction of..."
Please change the contract to read: "Acquisition, relocation, demolition, and site restoration for
project that consists of consmaetion of..."
#930
Columbia Heights Commercial Revitalization (paragraph 3)
The contract reads: "Properties which are acquired and cleared must be located in commercial
and indusmal zoning districts and will consist of commercial structures and non-conforming
single family homes in commercial zoned districts."
Please insert the following language into this section: "Properties that are planned for future
commercial or indus~al development or are located within a focus redevelopment area as
designated in the City Comprehensive Plan will also be considered."
Enclosed, please fund copies of the pertinent pages of the contract. Do not hesitate to contact me at (612)
782-2856 if the requested changes are unclear or if you need additional information.
Sincerely,
Enclosures
cc: Kenneth R. Anderson, Community Development Director
EXHIBIT A
PROJECT DESCRIPTION AND BUDGET
Amount of CDBG funds provided by Anoka County for the program year beginning in 1999 To
City of Columbia Heioht~
for: Proiects Listed Below
A description of goods and/or services to be provided by the above-named organization with
the assistance of the CDBG funds and the target population to be served:
#928 Columbia Heights Public Service Pool
Funding to public service agencies that deliver services to
primarily Iow income persons and families including but not
limited to: Hot Meals for Shutins ($3,100); (2) Children's
Home Crisis Nursery ($1,000), (3) Hsndyworks Program ($1,000).
'ADDITIONAL FUNDING OF $28,150 UNDER MULTi-CITY
CONTRACT for: Alexandra House ($3,500), ACCAP Senior
Outreach ($14,539), ARC of Anoka County ($2,000), CEAP ($1.611),
Fathers Resource Center ($1,500), SACA ($5,000).
#929 C_..~lu~/~t.l&ei~;d.f,~[y~blekDemonstrstion Account Project (LCDA)
~-Acquisition of land for~roject that consists of the construction of
approx~n~a[eW 4~ ~(~w income tax credit rental units and 50 senior
units. This area will be radeveloped into a transition block between
existing commercial along Central Avenue and single family
residential development surrounding the subject property on the
west and north.
#930
Columbia Heights Commercial Revitalization
This activity involves the acquisition and clearance of blighted and
deteriorated commercial and industrial properties. The properties that
are acquired and cleared must be uninhabitable due to building
conditions which are detrimental to the health, safety and welfare of
the occupants. The acquisitions will also clear spot blight problems in
the major commercial corridors. Properties to be considered will be
either vacant or have willing seller. Acquisitions would comply with
the applicable relocation policies.
Properties will be identified by Community Development (CD)
Department staff. An evaluation will be made of the property's
physical condition, feasibility of rehabilitation and potential
marketability. The City of Columbia Heights will be responsible for
making a final determination of the properties to be acquired under this
program.
$5,100
$104,000
$84,417
City of Columbia Heights
Exhibit A Project Description and Budget
Page 2.
The~ ~.learance or eduh~=d-~-~.~,,~ndustrial
~,~!b"~rties will be on a scattered site basis and will be ava~7~l~
wide. Properties which are accluired and cleared must be located in-"'~
commercial and industrial zoning districts and will _consist of . ~
commercial structures and non-conforming single family homes in .,J
~,~..~me, rclal, z,oned districts. Please see attached map for comme~/a~''~
anu ;.~,;&', ~,,~ ,~reas.
The benefits of the program will be eliminating blight and making
property available for commercial redevelopment.
Project Details: A detailed description of the goods and/or services to be provided by the
above-named organization is contained in the Preliminary Project Requests, which are
attached hereto as Exhibit B, and incorporated herein by reference.
Note: Above total does not include allocations to Public Services that are under Multi-City
Contracts (shown above) or $1,000.00 to County Administration.
Liaison per Section 4A: Kenneth IR. Anderson
Authorized to sign vouchers & reports per Section 4A:
Printed Name
Signature
Project to be completed by
December 31, 2000:
Per Anoka County Board
Resolution #85-23
CDBG-69
CITY COUNCIL LETTER
Meetin~ of: September 13, 1999
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
- q Community Development/'~ APPROVAL
ITEM: Moratorium on St. Timothy's Property BY: JoeHollman-~--~"
NO: Resolution 99-72 ~ 't~ ' ~1~ DATE: August 25, ~99
Issue Statement: On July 13, 1998, the City Council passed a resolution imposing a ten month moratorium on site
improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights. This
moratorium was extended for four months in May, 1999, and it now expires on September 13, 1999.
Background: As part of the resolution, staffwas directed as part of the Comprehensive Plan update and Zoning
Ordinance rewrite process to identify appropriate options for zoning of the subject property; development of
recommended performance standards for the various zoning options; and presentation of the recommendations to the City
Council before the moratorium terminates. As a reminder, the City Council had approved a rezoning of certain property at
825 51st Avenue NE from R-2, Single and Two Family Residential, to R-3, Multiple Family Residential for the
development ora 70-unit, three story, market rate, senior housing rental apartment by Mary T., Inc. That proposal was
withdrawn. It is staff's understanding that the Church Council wants to wait until a new Pastor is hired before making a
decision on future use of the property. Note that representatives from Crest View Corporation and Real Estate Equities
Development Company will meet on September 21 with the Church Council to discuss the possibility of a senior housing
facility managed by Crest View.
Analysis: The draft 1999 Comprehensive Plan designates this area for future commercial development which is
consistent with the 1992 Comprehensive Plan. At the time of the rezoning, representations were made to the adjacent
property owners during the public hearing process indicating that, as part of the zoning approval, the City Council was
making the approval specific to the proposed senior housing project. If other uses are proposed that may be permitted in
the R-3 District for this site, there may be significant implications as to land use, traffic, public safety, and utility services
to the site. Similar implications may occur if the zoning were amended to reflect the draft Comprehensive Plan
recommendation that the property be commercial. It is staff's opinion that the City should discuss the issue with
representatives from St. Timothy's Lutheran Church to determine their plans for future use of the property. There are a
number of options/scenarios that need to be considered. Three possibilities are listed below.
(1) The property could remain zoned R-3, in which case any of the uses permitted in the R- 3 District would be
permitted on the site. The draft Comprehensive Plan would need to change to reflect this.
(2) The property could be rezoned to a commercial classification as part of the Zoning Ordinance rewrite process to
reflect the recommendation established in the Comprehensive Plan.
(3) The property could be downzoned back to R-2, in which case only those uses permitted in the R-2 Disthct (single
and two family residential, churches, and schools) could be developed on the site. Both the current and the draft
Comprehensive Plan would need to change to reflect this.
Recommendation: After consulting with the City Attorney, staffrecommends that the City Council extend the
moratorium for four months to allow time for the completion and adoption of the City Comprehensive Plan and for the
Church Council to hire a new Pastor. Further analysis will be done to evaluate the potential impacts of the various
scenarios listed above, and discussions will be held with the property owners to determine their plans for furore use of the
property.
Recommended Motion:
Move to waive the reading of Resolution 99-72, there being ample copies available to the public.
Move to adopt Resolution 99-72, being a resolution imposing a four month extension to the moratorium on site
improvements and/or development of property owned by St. Timothy's Lutheran Church.
Attachments:
COUNCIL ACTION:
RESOLUTION 99-72
BEING A RESOLUTION OF T[IE COLUMBIA/tEIGHTS CITY COUNCIL IMPOSING A
FOUR MONTH EXTENSION TO THE MORATORIUM ON SITE IMPROVEMENTS AND/OR
DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S LUTHERAN CH-LrRCH IN
COLUMBIA IcrE, IGHTS
WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain
property at St. Timothy's Lutheran Church, 825 51st Avenue NE from R-2, Two Family Residential
District, to R-3 Multiple Family Residential District; and,
VOtEREAS, the purpose of the rezoning request and approval therefor was to permit the
development of a 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard
Custom Homes, Developer, and Mary T. Inc., owner and service provider; and,
WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of
Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and,
WHEREAS, the City Council has represented in general terms to adjacent property owners that
development at this site was intended for a senior rental apartment project only; and,
WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District
allows as permitted uses other types of projects including, but not limited to, townhouses, other multiple
family dwelling structures, YMCA and similar non-profit organizations; and,
WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan
update and conduct further research and analysis as to appropriate land uses for this surrounding area
which currently consists of single family homes, church, public park, and retail business uses; and 2)
identify appropriate zoning and performance standards for the subject property.
NOW, THEREFORE BE IT RESOLVED THAT the Columbia Heights City Council hereby
imposes a four month extension to the moratorium on site improvements and/or development of property
owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month extension
commencing and effective the date of adoption of this resolution, and recognizing said four month time
period may be shortened by adoption of a resolution of the City Council upon earlier consideration of
findings.
PASSEDTHIS 13th DAYOF September ,1999 .
Offered by: Wyc kof f
Seconded by: S z u r e k
Roll Call: A11 ayes
Jo-Anne Student, Council Secretary
Mayor Gary L. Peterson
RESOLUTION NO. 99-53
BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL
IMPOSING A FOUR MONTH EXTENSION TO THE MORATORIUM ON SITE
IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST.
TIMOTHY'S LUTHERAN CHURCH IN COLUMBIA HEIGHTS
WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain
property at St. Timothy's Lutheran Church, 825, 51st Avenue Northeast fi.om R-2, Two Family
Residential District, to R-3 Multiple Family Residential District; and
WHEREAS, the purpose of the rezoning request and approval therefor was to permit the
development of a 70-unit, three story, market rate, senior housing rental apartment project by
Nedegaard Custom Homes, developer, and Mary T, Inc., owner and service provider; and,
WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of
Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights;
and,
WHEREAS, the City Council has represented in general terms to adjacent property owners that
development at this site was intended for senior rental apartment project only; and,
WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District as
allows as permitted uses other types of projects including, but not limited to, townhouses, other
multiple family dwelling structures, YMCA and similar non-profit organizations; and
WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan
update and conduct further research and analysis as to appropriate land uses for this surrounding
area which currently consists of single family homes, church, public park, and retail business
uses; and 2) identify appropriate zoning and performance standards for the subject property.
NOW, THEREFORE, BE IT RESOLVED THAT the Columbia Heights City Council hereby
imposes a four month extension to the moratorium on site improvements and/or development of
property owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month
extension commencing and effective the date of adoption of this resolution, and recognizing said
four month time period may be shortened by adoption by a resolution of the City Council upon
earlier consideration of findings.
Passed this l0th day of May, 1999.
Offered by: Hunter
Seconded by: Szurek
Roll call: All ayes
/~Anne Studeht, Qouncil"FS~ecretary
Mayor Gar~ L. Peterson
RESOLUTION 98- 5~
BEING A RESOLUTION IMPOSING A TEN MONTH MORATORIUM ON SITE
IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S
LUTHERAN CHURCH IN COLUMBIA HEIGHTS.
WHEREAS, the City Council of'he City of Columbia Heights has approved rezonlng of certain
property at St. Timothy's Lutheran Church, 825 51'~ Avenue NE fi.om R-2, Two Family Residential
District, to R-3, Multiple Family Residential District; and
WHEREAS, the purpose of the rezuning request and approval therefor wa~ to permit the
development ora 70-unit, flxrce ~tory, market rate, senior housing rental aparUnent project by Nedegaard
Custom Homes, Developer, and Mary T. Inc., owner and service provider; and
WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of
Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and
WHEREAS, the City Council has represented in general terms to adjacent property owners that
developmem at this site was intended for a senior rental apartment project only; and
WHEREAS, the rezoning of this property to R-3, Multiple Family Residential District allows as
permitted uses other types of projects including, but not limited to, townhouses, other multiple family
dwelling structures, YMCA and similar non-profit organizations; and
WHEREAS, the City Council determines it is necessary to 1) conduct further research and
analysis as to appropriate land uses for this surrounding asea which currently consists of single family
homes, church, public park, and retail business uses; and 2) identify appropriate zoning and performance
standards for the subject property.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Columbia
Heights bereby establishes a moratorium not exceeding ten months on site improvements and/or
development of property owned by St. Timothy's Lutheran Church in Columbia Heights, with said ten
month time period commencing and effective the date of adoption of this resolution, and recogni~ng said
ten month time period may be shortened by adoption ora resolution of the City Council upon earlier
consideration of staff findings.
BE IT FURTHER RESOLVED that staffis direeUxt as part of thc Comprehensive Plan update
and Zoning Ordinance ~vo'ite process to identify appropriate options for zoning of thc subject property;
development of recommended performance standards for thc various zoning options; and presentation of
thc recommendations to thc City Council before such time as thc moratorium established by this resolution
terminates.
Passedthis 13rhdayof ~-~y, 1998
Offered by: Ruettimann
Seconded by: Jolly
Roll Call: AT 1 ayes
~J~'~e Student, Counei~'~'-ecretary
ZMa),or I~seph Sturdevant
Future Land Use
Columbia Heights Comprehensive Plan
CITY COUNCIL LETTER
Meeting of: September 13 1999
AGENDA SECTION: Consent ORIGINATING DEPT.: vttT, t~_ CITY MANAGER
~ Community Development ~ APPROVAL
NO: Resolution 99-72 ~. ~ ,., ~ DATE: August 25, ~e999
Issue Statement: On July 13, 1998, the City Council passed a resolution imposing a ten month moratorium on site
improvements and/or development of property owned by St. Timothy's Lutheran Church in Columbia Heights. This
moratorium was extended for four months in May, 1999, and it now expires on September 13, 1999.
Background: As part of the resolution, staffwas directed as part of the Comprehensive Plan update and Zoning
Ordinance rewrite process to identify appropriate options for zoning of the subject property; development of
recommended performance standards for the various zoning options; and presentation oftbe recommendations to the City
Council before the moratorium terminates. As a reminder, the City Council had approved a rezoning of certain property at
825 51st Avenue NE from R-2, Single and Two Family Residential, to R-3, Multiple Family Residential for the
development of a 70-unit, three story, market rate, senior housing rental apartment by Mary T., Inc. That proposal was
withdrawn. It is staffs understanding that the Church Council wants to wait until a new Pastor is hired before making a
decision on future use of the property. Note that representatives from Crest View Corporation and Real Estate Equities
Development Company will meet on September 21 with the Church Council to discuss the possibility of a senior housing
facility managed by Crest View.
Analysis: The draft 1999 Comprehensive Plan designates this area for future commercial development which is
consistent with the 1992 Comprehensive Plan. At the time of the rezoning, representations were made to the adjacent
property owners during the public hearing process indicating that, as part of the zoning approval, the City Council was
making the approval specific to the proposed senior housing project. If other uses are proposed that may be permitted in
the R-3 District for this site, there may be significant implications as to land use, traffic, public safety, and utility services
to the site. Similar implications may occur if the zoning were amended to reflect the draft Comprehensive Plan
recommendation that the property be commercial. It is staff's opinion that the City should discuss the issue with
representatives from St. Timothy's Lutheran Church to determine their plans for future use of the property. There are a
number of options/scenarios that need to be considered. Three possibilities are listed below.
(1) The property could remain zoned R-3, in which case any of the uses permitted in the R- 3 District would be
permitted on the site. The draft Comprehensive Plan would need to change to reflect this.
(2) The property could be rezoned to a commercial classification as part of the Zoning Ordinance rewrite process to
reflect the recommendation established in the Comprehensive Plan.
(3) The property could be downzoned back to R-2, in which case only those uses permitted in the R-2 District (single
and two family residential, churches, and schools) could be developed on the site. Both the current and the draft
Comprehensive Plan would need to change to reflect this.
Recommendation: After consulting with the City Attorney, staffrecommends that the City Council extend the
moratorium for four months to allow time for the completion and adoption of the City Comprehensive Plan and for the
Church Council to hire a new Pastor. Further analysis will be done to evaluate the potential impacts of the various
scenarios listed above, and discussions will be held with the property owners to determine their plans for future use of the
property.
.Recommended Motion:
Move to waive the reading of Resolution 99-72, there being ample copies available to the public.
Move to adopt Resolution 99-72, being a resolution imposing a four month extension to the moratorium on site
improvements and/or development of property owned by St. Timothy's Lutheran Church.
Attachments:
COUNCIL ACTION:
RESOLUTION 99-72
BEING A RESOLUTION OF TI~E COLUMBIA H EIGHTS CITY COL~NCIL 13IPOSLNG A
FOUR MONTH EXTENSION TO TiqF MORATORIUM ON SITE IMPROVEMENTS A_ND/OR
DEVELOPMENT OF PROPERTY OWNED BY ST. TI31OTHY'S LUTI:FERAN CHURCH LN
COLUMBIA HEIGHTS
WELEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain
property at St. Timothy's Lutheran Church, 825 51" Avenue NE from R-2, Two Family Residential
District, to R-3 Multiple Family Residential District; and,
Wlt'EREAS, the purpose of the rezoning request and approval therefor was to permit the
development ora 70-unit, three story, market rate, senior housing rental apartment project by Nedegaard
Custom Homes, Developer, and Mary T. Inc., owner and service provider; and,
WH~':REAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of
Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights; and,
VfH I":REAS, the City Council has represented in general terms to adjacent property owners that
development at this site was intended for a senior rental apartment project only; and,
~H~':REAS, the current zoning of this property as R-3, Multiple Family Residential DistrSct
allows as permitted uses other types of projects including, but not limited to, townhouses, other multiple
family dwelling slructures, YMCA and similar non-profit organizations; and,
WITEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan
update and conduct further research and analysis as to appropriate land uses for this surrounding area
which currently consists of single family homes, church, public park, and retail business uses; and 2)
identify appropriate zoning and performance standards for the subject property.
NOW, I'HI~REFOR~ BE IT RESOLVED TIIAT the Columbia Heights City Council hereby
imposes a four month extension to the moratorium on site improvements and/or development of property
owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month extension
commencing and effective the date of adoption of this resolution, and recognizing said four month time
period may be shortened by adoption of a resolution of the City Council upon earlier consideration of
findings.
PASSED THIS
Offered by:
Seconded by:
Roll Call:
__ DAY OF ,1999 .
Jo-An.ne Student, Council Secretary
Mayor Gary L. Peterson
RESOLUTION NO. 99-53
BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL
IMPOSING A FOLrR MONTH EXTENSION TO THE MORATORIUM ON SITE
IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST.
TIMOTHY'S LUTHERAN CHURCH IN COLUMBIA HEIGHTS
WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain
property at St. Timothy's Lutheran Church, 825, 51~ Avenue Northeast from R-2, Two Family
Residential District, to R-3 Multiple Family Residential District; and
WHEREAS, the purpose of the rezoning request and approval therefor was to permit the
development of a 70-unit, three sto~y, market rate, senior housing rental apartment project by
Nedegaard Custom Homes, developer, and Mary T, Inc., owner and service provider; and,
WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed officials of the City of
Columbia Heights that they will no longer pursue a senior housing project in Columbia Heights;
and,
WHEREAS, the City Council has represented in general terms to adjacent property owners that
development at this site was intended for senior rental apartment project only; and,
WHEREAS, the current zoning of this property as R-3, Multiple Family Residential District as
allows as permitted uses other types of projects including, but not limited to, townhouses, other
multiple family dwelling structures, YMCA and similar non-profit organizations; and
WHEREAS, the City Council determines it is necessary to 1) complete the Comprehensive Plan
update and conduct further research and analysis as to appropriate land uses for this surrounding
area which currently consists of single family homes, church, public park, and retail business
uses; and 2) identify appropriate zoning and performance standards for the subject property.
NOW, THEREFORE, BE IT RESOLVED THAT the Columbia Heights City Council hereby
imposes a four month extension to the moratorium on site improvements and/or development of
property owned by St. Timothy's Lutheran Church in Columbia Heights, with said four month
extension commencing and effective the date of adoption of this resolution, and recognizing said
four month time period may be shortened by adoption by a resolution of the City Council upon
earlier consideration of findings.
Passed this 10t~ day of May, 1999.
Offered by: Hunter
Seconded by: Szurek
Roll call: All ayes
~Anne Student, Counci~retary
Mayor Gar~ L. Peterson
RESOLUTION 98- 55
BEING A RESOLUTION IMPOSING A TEN MONTH MORATORIUM ON SITE
IMPROVEMENTS AND/OR DEVELOPMENT OF PROPERTY OWNED BY ST. TIMOTHY'S
LUTHERAN CHURCH IN COLUMBIA HEIGHTS.
WHEREAS, the City Council of the City of Columbia Heights has approved rezoning of certain
propcrt3' at St. TUnothy's Luthcra. n Church, 825 $1= Avenue NE f~om R-2, Two Family R~sidential
District, to R-3, Multiple Family Residential District; and
WHEREAS, the purpose of the rezoning reques~ and approval therefor ~s to permit the
development ufa 70*unit, three story, marke~ rate, sen/or housing rental aparunen! project by Nodegaard
Cu~om Homes, Developer, and Ma~ T. Inc., owner and tervice provider; and
WHEREAS, by letter dated June 5, 1998, Mary T. Inc. has informed o~cials of the City of
Columbia Heights that they b'ill no longer pursue a sm/or housing proje~ in Columbia Heights; and
WHEREAS, the Civ/Council has represented in general terms to adjacent property owners that
developmen! at this site v,~s intended for a senior ~ntal aparlanent project only; and
WHEREAS, the rezonmg of this property to R-3, Multiple Family Residential District allows as
pemutted uses other t~s of projects including, but no! limited to, to~houses, other multiple family
dwelling structures, YMCA and similar non-profit organizations; and
WHEREAS, the City Council determines it is necessary to 1) conduct further research and
analysis as to appropriate land uses for this surrounding area ~ch currently consists of single family
homes, church, public park, and retail business nses; and 2) identif~' appropriate zoning and performance
standards for the subject property.
NOW, THEREFORE, BE IT RESOLVED THAT the C~' Council of the City of Columbia
Heigh!s hereby establishes a moratorium no! e~c~dmg ten months on site improv~mems and/or
developmen! of property owned by St. Timothy's Lutheran Church in Columbia Heights, with said ten
month time period commencing and effective the date of adoption of this resolution, and recogni,-i,~g said
ten month time period may be shortened by adoption ufa resolution of the City Council upon earlier
consideration of staff finclmgs.
BE IT FURTHER RESOLVED that s'taffis airec~ as pan of the Comprehensive Plan update
and Zoning Ordinance re~r/te process to identify ~ppropr/a~ options for zoning of the subject prope~,;
development of rocommended performance standards for the various zoning options; and presenlation of
the recommendations to the City Council before such time ~s the moratorium ~'tablished by this r~olution
terminates.
Passedthis 13rhdayof a,,ly, 1998
Offered by: Rue t t i ma ~n
Smonded by: Jo 11 y
Roll Call: A1 1 ayes
~J~e Student, Council Secretary
~m, mm em mm .m. m, m, m m mm m m m mm mm,
Future Land Use
Columbia Heights Comprehensive Plan
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
4 CONSENT AGENDA Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
No: 4-A - ri
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Wayne Mecl regarding rental property at 3819 Main Street NE for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September
13, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Wayne Mecl Regarding Rental Property at 3819 Main Street NE in that the Property is
in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Donn Woods regarding rental property at 1133 45th Avenue for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of September 13, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Dorm Woods Regarding Rental Property at 1133 45th Avenue in that the Property is in
Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental trait(s) within the City of Columbia Heights against
Terry Thornberg regarding rental property at 4326 Monroe Street for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September
13, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Terry Thornberg Regarding Rental Property at 4326 Monroe Street in that the Property
is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Joesph Ryan regarding rental property at 1000 41st Avenue # 103 for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September
13, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Joesph Ryan Regarding Rental Property at 1000 41st Avenue # 103 in that the Property
is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGiNATING DEPARTMENT: CiTY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Anthony Melton regarding rental property at 3736-38 3rd Street for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September
13, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Anthony Melton Regarding Rental Property at 3736-38 3rd Street in that the Property
is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGiNATiNG DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 7, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Susan Loewenthal regarding rental property at 4040-42 Cleveland Street for failure to meet the requirements
of the Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of
September 13, 1999.
The public heating on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Susan Loewenthal Regarding Rental Property at 4040-42 Cleveland Street in that the
Property is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of Septemnber 13, 1999
AGENDA SECTION: ORIGiNATiNG DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO:
ITEM: Close Hearing BY: Dana Alexon BY:
Rental License Revocation
DATE: September 8, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Ginger Duckworth regarding rental property at 4356 5th Streeet NE for failure to meet the requirements of the
Housing Maintenance Codes was previously scheduled to commence at the City Council meeting of September
13, 1999.
The public heating on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Ginger Duckworth Regarding Rental Property at 4356 5th Street NE in that the Property
is in Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CiTY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
APPROVAL
NO: 4 Fire
ITEM: Establish Hearing Dates BY: Dana Alexon BY:
License Revocation, Rental Properties
NO: /I/ ',' ,~ "~ DATE: September 8, 1999 DATE:
Rev. ocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owner regarding his/her rental property for failure to meet the requirements of the Housing
Maintenance Codes.
1. Joe Bazzett .................................. 4514-4516 Fillmore Street
RECOMMENDED MOTION: Move to Establish a Heating Date of September 27, 1999 for Revocation or
Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Joe Bazzett
at 4514-4516 Fillmore Street NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: ~ CITY MANAGER
NO: y License Department APPROVAL
ITEM: 2000 Business License Fees BY: Kathryn Pepin /~ BY:
NO: ~'~ - ~ DATE: August 25, 1999
BACKGROUND
Attached is the proposed business license fees for the 2000 license year and a resolution for the same.
These fees are reviewed and discussed by the License Review Committee. They considered the fees charged by other
cities, the increased costs of staff time involved in review, processing, records checks, etc.
ANALYSIS/RECOMMENDATION
All fees will remain the same for the year 2000 with the exception of the fee for Auto Recycling Dealer/Yard and Games of
Skill. The License Review Committee recommends the increase from $250 to $500 for Auto Recycling Dealers/Yards at
this time as there are currently none in existence in the city and the cost for processing of such a license and monitoring of
the site would exceed the current $250 fee. The other increase proposed for Games of Skill is due to recent legislative
action which states: "A home rule charter or statutory city may impose by ordinance a license fee on amusement machines
of no more than the demonstrated and verifiable actual cost of issuin9 the license or $1§ per location plus $15 per
machine". Our current fee of $50 per machine has been in effect for many years. The License Review Committee
discussed the issue and concurred that the license fee of $15 per location plus $15 per machine may cover the cost of
processing such applications and issuing such licenses at this time, however, the process should be monitored for
determination of fees for the year 2001 and consecutive years.
RECOMMENDED MOTION:
Move to waive the reading of Resolution No. 99-'~as there are ample copies available to the public.
RECOMMENDED MOTION:
Move to approve the Resolution #99- being a Resolution adopting the 2000 Business License Fee Schedule as presented.
COUNCIL ACTION:
attachments: Resolution 99-
Fee schedule
Revised Statute
RESOLUTION NO, 99-73
ADOPTING 2000 BUSINESS LICENSE FEE SCHEDULE
WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to commercial licensing
regulations provides for the establishing of annual license fees; and
WHEREAS: The City has participated in a survey of metropolitan municipalities regardin9
business license fees charged by other communities; and
WHEREAS: The City is attempting to maintain business license fees which are comparable
to other communities; and
WHEREAS: The City annually reviews its business license fee schedule;
NOW, THEREFORE, BE IT RESOLVED that the attached proposed license fee schedule be adopted and effective
January 1, 2000.
Passed this 13th day of Septernbe,r 1999.
Offered by: Wyc ko f f
Seconded by: Szu r-ek
A11 ayes
Rog Call:
Mayor Gary L. Peterson
Jo-Anne Student, Council Secretary
2000 BUSINESS LICENSE FEES
Effective January 1, 2000 through December 31,2000.
CATEGORY
FEES
Amusement Centers/Arcades
(~5,000 Bond/SlO0 Inv. Fee)(PO)
SS00
$500
Auto Recycling Dealer/Yard
(~1000 Bond) PO,FO, ZA
Beer Sales (PD, BI, FI)
On Sale (tH50 Inv. Fee 1st time appl.)
Off Sale (~150 Inv. Fee 1st time appl,)
"Club" Beer (~150 Inv. Fee Ist time appl.)
Single Event Club Beer (per day basis)
(~500 Appl. Fee & ~500 Clean-up deposit)
~350
~100
~100
~100
Carnivals ($500 deposit & insurance) (PO)
t~5OIday
,~50
Christmas Tree Sales (FI)(P&Z Comm)
(~200 Clean-up Deposit)
Cigarettes/Tobacco Sales (S&H)
~100
Contractors (Bond and Insurance)
General (if not licensed by State)
Blacktop
Excavator
Masonry/Concrete
Moving
Demolition
Plaster/Stucco
Heating/Cooling
Gas Piping
Plumbing
Sign Installation
$50
,~50
t~50
~50
~50
~50
~50
~50
S50
S50
~50
~50
Courtesy Benches (Insurance)(Eng. Dept.)
~25/each
Games Of Skill (PD)
$151location
Plus $151machine
ARTICLE
IV
II
V
V
II
VI
IV
VI
SECTION
2
2
8
6
2
7
Kennels, Commercial (PD) $50
Plus, per cage $10
CATEGORY
Liquor Sales {PD, FI, BI)
"Club Liquor" (Bond & Insurance)
On Sale Liquor (Bond & Insurance)
(inv. Fee $500-810,000)
On Sale Limited Liquor (Same as On Sale)
On Sale Wine (inv. Fee 8250-82000)
Sunday Liquor Sales
Sunday Wine Sales
Sunday Club Sales
Massage Therapist Business (PD,ZA)
(8250 Investigation Fee)
Massage Therapy, Individual (PD, ZA)
(8250 Investigation Fee)
Motor Vehicle Fuel Dispensing Stations (FI)
First Metering Device
Each Add'l. Metering Device
L.P. Gas Per Metering Device
Motor Vehicle Rental/Leasing (ZA)
A. New Application
B. Renewal Application
Motor Vehicle Soles (New & Used) (PD)
Multiple Dwellings (FI,BI)
First 3-4 Units
Each Additional Unit Over 4
Re-Inspection Fee for Code Compliance
Pawnbroker (85,000 Bondl81 O0 Inv. Fee) (PD)
Pet Shop (PD)(Humane Officer)
Pool/Billiard Hall (8100 Inv. Fee)(PD)
Popcorn, Candy, Food Catering Vehicles (PD)
(Insurance- Public & Vehicle Liability)
Precious Metal Dealers (85,000 Bond)(PD)
(8100 Investigation Fee)
New Applicant
Renewal
FEES
8300
86,300
85,400
~2,000
8200
8200
8200
8500
8100
~50
810
850
875
~50
8200
8 50
8 5
8 70
812,000
850
8100
850
8300
8200
ARTICLE
V
V
V
V
V
V
V
V
VI
II
VI
II
VI
IV
VI
VI
Page 2
SECTION
3
5
6
7
8
12
12
5
9
2
6
CATEGORY
Rental Housing Licenses
Single Family & Duplex (Per Unit Basis)
Re-Inspection Fee
Secondhand Merchant Business {85,000 Bond)
(Investigation Fee $100) (PD, FI, BI)
Exhibition/Convention/Shows/Expositions (8§,000 Bond)
First Day
Each Additional Day
Sexually Oriented/Adult Business (PD,FI,ZA,AC)
(Investigation Fee $§00-$10,000)
Taxicab Driver {PD)
Taxicab Vehicle (PO)
Transient Merchant/Peddlers (PD) A. Itinerant Hawker/Peddler
B. Transient Merchant
Tree Removal & Treatment (ins.) {PWD)
FEES ARTICLE
VI
815
850
8100 II
II
850
Page 3
SECTION
6
4
4
810,000 V 6
825 VI 3
875 VI 3
II 3
850/day; ~ 100/mo.; 8500/yr.
8501day; 8100/mo.; 8500/yr.
850 VI 10
PD
BI
S&H
ZA
LATE PENALTY ON ALL ANNUALLY RENEWABLE FEES
1-15 DAYS LATE
16-30 DAYS LATE
OVER 30 DAYS LATE
25% PENALTY OVER ORIGINAL FEE
50% PENALTY OVER ORIGINAL FEE
LEGAL PROCEDURES BEGUN.
DEPARTMENTS RESPONSIBLE FOR APPROVAL OF LICENSE
Police Department
Building Inspector
Safety and Health Inspector
Zoning Administrator
FI
PWD
CF
AC
Fire Department
Public Works Dpt
City Forester
Anoka County
All New Licenses Must Have Zoning Administrator's Approval.
To:
From:
C~hy Pepm
Fax: 612-782-2857
Pages:, including this cover sheet
A~drea B. S~..~rns
League of Minnesota Cities
(651) 28~-1258
F~x: (65t)215-4116
D~te: July 27, 1999
Comments:
Amusement machines license fees law (C'~apter 179)
Please don't hesitate to caJl if you require anythin~ further.
TRANSMISSION
' = old language to be removed ~-
KEY: "'~-"~'
underscored - new language to bo added
NOTE: If you cannot see any difference in the key above, you need to change the d~sp]av of s~'icke~
and/or underscored language.
Authors and Status ' List versions
S.F No. 1329, 2nd Engrossment: 81st Legislative Session (! 999-2000) Posted on 5/13/99
1.1 A bill for an act
1.2 relating to cities; limiting license fees on coin and
1.3 currency activated amusement machines; proposing
1.4 coding for new law in Minrsesota Statutes, chapter 449.
1.5 B£ IT ENACTED BY T~E LEGISLATURE OF THE STATE OF MINNESOTA:
1.6 Section 1. [449.20] [LIMITED LICENSE FEES ON AMUSE,MENT
1.7 MACHINES.]
1.8 A home rule charter or statutory city may impose by
1.9 ordinance a license fee on amusement machines of no more than
1.i0 the demonstrated and verifiable actual cost of issuing the
1.11 license or ~lS,per location plus $15 per machine.
I ofl
7/16/99 11:26 AM
S2I±ID ~ ~O ]g~3~ ~dO~:~ 66, ~.~ ~f
CITY COUNCIL LETTER
Meeting of: 9/13/99
AGEND.AtSECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: t~ PUBLIC WORKS
ITEM: 1999 STORM WATER IMPROVEMENTS BY: K. Hanse~ BY:
~ ' ~q -- ~ O DATE: 9/8/99~"~ DATE:
Background:
The 1999 Storm Water Improvements are well under way with Prestemon Park, Jackson Pond, and Monroe and 49 ½
improvements nearing completion. The last major improvement of the 1999 program is improvements to the storm water
facilities east of Tyler, between 44th and 43 ½ Avenues.
Analysis/Conclusions:
The contract documents originally called out for the replacement of about 500 lineal feet of 48 inch corrugated metal pipe (CMP)
that runs along the rear properties in this area, along with inlet improvements. In reviewing the existing easements and the
amount of intrusion into the rear yards, staff has been reviewing alternatives to complete replacement. Various techniques of slip
lining the pipe have been reviewed. A summary is provided on the attached memo from BRA. The costs for this non-intrusive
type of repair is very expensive and not competitive with the original contract requirements of complete replacement.
To evaluate the condition of the bottom of the pipe (for slip lining), Public Works cleaned a portion of this pipe this summer with
approximately 6-8 yards of material removed from the bottom of the pipe. Due to the amount of material found in the bottom of
the pipe, the upstream area was also inspected and found to have substantial amounts of bottom sediment, which impacts the flow
capacity of the overall piping system. For this reason, staff is recommending completely cleaning the pipe and then determine a
course of action. The estimated costs are summarized in the BRA report.
Recommended Motion: Move to authorize Visu-Sewer Clean and Seal, Inc. &Minneapolis, Minnesota to clean approximately
1,080 lineal feet of 48 inch storm sewer east of Tyler Street between 43 l/2and 44th Avenues at a cost not-to-exceed $21,000 with
funding provided by PIR project fund 415-59909.
KH:jb
99-294
Attachment: Memorandum from BRA dated 8/25/99
COUNCIL ACTION:
TO:
FROM:
RE:
FILE:
DATE:
MEMO
Kevin Hansen
Paul Heuer
Storm Water Improvements - Tyler Place
BRA File No. 332-98-802
August 25, 1999
,i~ Bonestroo
Rosene
~ Anderlik &
Associates
Engineers & Architects
The purpose of this memo is to inform you of the status of our hnalysis of storm water improvement
options for the Tyler Place portion of the contract and to outline a recommended action plan.
Background
We have obtained quotes for cleaning 1080' of the Tyler pipe and for lining 501' of the Tyler pipe
(attached). The quotes for lining were not competitive with replacement.
Summary of Options & Estimated Costs
Condition ofT¥1erPipe Cleaning Benches* Replacement Lining Total
Good $20,412 $3,200 $2~612
Poor $10,943 $3,200 $89,000'* $103,143
Poor $20,412 $3,200 ~$130,000 $153,612
* This work is optional. Other optional work includes installing long radius bends at 90 degree
manhole locations. Information on this option will be forwarded in the near future.
** Please note that the original bid was for approximately $121,000. This cost takes into account the
savings realized by using HDPE pipe. In addition, we believe that approximately $10,000 can be
saved from the replacement option due to working with the Contractor and the property owners with
the issue of protectinffreplacing trees.
Action Plan
We recommend the following action plan for the Tyler Place portion of the project:
1. Pump down Labelle Pond and close the gate for the outlet pipe.
2. Authorize hiring Visu-sewer to clean out the flat sections of pipe directly upstream and
downstream of the Tyler pipe in the project.
3. If the pipe is found to be in good condition, then authorize Visu-sewer to clean the Tyler section
of pipe and proceed only with improvements related to increasing flow characteristics (benches
and inverts).
4. If the pipe is found to be in poor condition, then we will have Rehbein replace the Tyler section of
pipe.
We further recommend that you consider holding a neighborhood meeting as soon as possible. At this
meeting, we will communicate the possible options to the residents.
Pc: Bob Barth, BRA
CITY COUNCIL LETTER
Meeting of.' 9/13/99
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: &~ PUBLIC WORKS
ITEM: AUTHORIZATION TO PURCHASE SALT BY: K. Hans~ BY:
STORAGE SHED DOOR AT MSC ~..i~ "' I ~ DATE: 9/8/9~ DATE:
Background:
During the winter of 1998-1999, Public Works began in-house conslyuction ora salt storage shed. Three walls and the roof have
been completed. C~nstructi~nofthefuurthwa~~wasdeIayedtudetermineifathree-sidedshedw~u~dadequate~ypr~tectthesa~t
from the elements. The 1998 budget designated $40,000 fromFund# 101-43121-5120 to develop a salt/sand
storage facility, approximately $10,500 has been spent to date.
Analysis/Conclusions:
Staffhas observed the effect of storm events on the salt shed for the last six months and has determined that it will be necessary to
install a vehicle entrance door on the fourth wall and provide additional building and yard lighting. To maximize storage space
and provide safe and unobstructed access to the salt, staffrecommends installing a custom built bifold door that is almost as wide
as the building. This door is equipped with an automatic door opener and is similar to the doors that are used for airplane hangers.
(See attachment) The width of the door will be 39'2". To eliminate bowing and sagging and deflection from wind, an internal
horizontal truss is added to the doors. All metal parts on the door are double zinc primed and painted to minimize corrosion.
Building venting will be added by staff to further reduce the possibility of corrosion.
The vendor: Schweiss Bi-fold Doors - quoted price which includes custom built door, automatic opener and installation is
$7,615.00 plus tax. They require a 25% down payment. It will take about four weeks to construct the door after they receive the
purchase order. Installation will take about a day and one-half.
Staff`plans to utilize existing exterior light fixtures, interior fixtures will be new. Staff's goal is to have the salt storage shed
completed and operational by the middle &November.
Recommended Motion: Move to authorize purchase of bi-fold doors for the salt storage shed from Schweiss Distributing, Inc.
in the amount of $7,615.00 plus tax with funds from 101-43121-5120.
KHOb
99-289
Attachment: Schweiss Bi-fold Door Brochure
COUNCIL ACTION:
BI. FOLD
Distributing, Inc.
Visit us at:
Bifold. com
CITY COUNCIL LETTER
Meeting of: 9/13/99
AGENDtS, SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ CONSENT AGENDA PUBLIC WORKS
ITEM: AWARD OF 40TM AVENUE STREET LIGHT BY: K. Hanse~ BY:
REPLACEMENT /'~° d- t ~ DATE: 9/8/99'r~'~"-~'-~ DATE:
Background:
On July 26, 1999, Council authorized staff to seek quotations to replace one street light on 40t~ Ave. N.E. between Van Buren St.
and Central Ave.
Analysis/Conclusions:
Plans and specifications were sent to five contractors. The following two quotes were received by the deadline on September 3,
1999.
Heights Electric
Metro Electric Const. Co., Inc.
$4,350
$4,627
This quote is similar to the cost of the work done in 1996. Funds are available in the Municipal State Aid Maintenance Account
for this work. Sufficient funds were allocated in the 1999 budget.
Staffmcommends awarding the street light replacement work to the low bidder, Heights Electric.
Recommended Motion: Move to award 40th Avenue replacement light to Heights Electric of Columbia Heights, Minnesota,
based upon their low, qualified, responsible quotation in the amount of $4,350 with funds to be appropriated from Fund 212-
43190-5130; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same.
KH:jb
99-292
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SECTION: ORIGINATING DEPT.: ,,/~5 CITY MANAGER
NO: ~ License Department~ APPROVAL
ITEM: License Agenda BY: Kathryn Pepin DATE:
NO: ~_~../~ DATE: September 10, 1999 BY:
BACKGROIIND ANALYSIS
Attached is the business license agenda for the September 13, 1999
meeting.
City Council
In addition to Contractor License applications, there is a request for a license to
sell cigarette/tobacco products at the address of 4329 Central Avenue which is the
proposed location for a new structure to house Sarna's Tobacco. It was the
applicant's intent to make sure their license was approved before proceeding with the
project.
At the top of the license agenda you will notice a phrase stating '*Signed Waiver Form
Accompanied Application". This means that the data privacy form has been submitted
as required. If not submitted, certain information cannot be released to the public.
RECONR~ENDED MOTION:
Move to approve the items as listed on the business license agenda for Septeraber 13,
1999.
COUNCIL ACTION:
TO CiTY COUNCIL September 13, 1999
*Signed Waiver Form Accompanied Application
1999BUSINESSLICENSEAGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
*Advanced Energy Services, Inc.
"Central Roofing Company
'Jerry's Plumbing
'LeRoy Signs, Inc.
*Lagerquist Corp.
*Mostar Construction Serv.
*Progressive Building Systems
Superior Heating & Air
ADDRESS
3650 Annapolis Lane
4550 Main St. N.E.
13416 Hanson Blvd.
6325 Welcome Ave. N.
1801 W. River Rd. N.
1350 Heritage DR.
23120 Garrison Rd.
2132- 2"" Ave. N.
FEES
50.00
50.00
50.00
50.00
50.00
50.00
50.00
50.00
POLICE DEPT.
CIGARETTE/TOBACCO PRODUCTS
James J. Sarna d/b/a Sarna's Tobacco
4329 Central Ave.
(This is for proposed new construction)
100.00
license.ag
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81245 30.67
81246 144 .. 00
81.247 386.26
81248 56.63
81249 5,098.03
81250 668 .. 27
81251 117.68
81252 662.. 50
81253 48.40
81254 23.62
81255 30.48
8:L256 142.14
8:L257 94.34
81258 3,070 .. 73
8 :L 259 747. O0
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CITY COUNCIL LETTER
Meetin ;of: September 13, 1999
I
! ORIGINATING DEPT' , CITY MANAGER
AGENDA SECTION: Consent ..
4 Community Development(~ APPROVAL
ITEM: ConditionalUse Permit ~-/~ "/t~'~ BY: JoeHollman '~5:~/r/ BY:
NO: Case # 9909-27, 4032 Central Avenue NE DATE: September 8/1999
Issue Statement: This is a request for a Conditional 1 'se Permit to open a coffee shop m a vacant tenant space
at 4032 Central Avenue NE which is located in the C.A.S.T. Theater/acting school.
Backeround: The coffee shop will serve standard and special coffees, tea, cold drinks and light pre-prepared
foods (please see attached proposal for a more detailed description of the proposed services). There will be up to
50 seats inside and roughly 4 - 6 tables outside. The proposed hours of operation are as follows: Sunday - 8:00
AM to midnight, Monday through Wednesday - 6:30 AM to midnight, Thursday and Friday - 6:30 AM to 3:00
AM, and Saturday 8:00 AM to 3:00 AM.
Analysis: Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for
restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers seated at tables,
counters or booths. Note that this section does not state "coffee shop", but coffee shops are not specifically listed
anywhere in the Zoning Ordinance. It is staff's interpretation that a coffee shop is a similar use to those listed
above and should be allowed in the Central Business District as a Conditional Use Permit. Considering that
there will be outdoor seating, there is a recommended condition of approval that a waste receptacle be provided
for patrons using the outdoor seats. Please note that the applicant intends to bring the tables and chairs indoors
when the business is closed.
The City is currently engaged in a planning process for a Master Redevelopment Plan for Downtown Columbia
Heights. As part of this process, a market analysis was prepared by representatives from Colliers Towle Real
Estate. Their research and analysis indicates that any successful new development in the area will likely be in
the form of smaller-scale retail, service and/or office products, possibly mixed with smaller-scale low, medium
or even high density residential uses. The report listed a coffee shop as a possible commercial use for the area.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on September
7, 1999. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to
the conditions listed in the recommended motion.
Recommended Motion:
Move to approve the Conditional Use Permit to allow the proposed coffee shop at 4032 Central Avenue NE,
subject to the following conditions.
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance,
2. All proposed signage must be submitted on the City prescribed application form and must fully comply
with the Zoning Ordinance.
3. A waste receptacle shall be provided for patrons using the outdoor seating area.
Attachments:
COUNCIL ACTION:
Case: 9909-27
Page: I
STAFF REPORT TO ~ PLANNING AND ZONING COMIVIISSION
FOR Tm: SEm~MBER 7, 1999 PUBLIC i:[FARING
Case #: 9909-27
GENgRAL INFORMATION
Owner: Chuck Anderson Applicant:
Address: 4030 Central Avenue NE
Columbia Heights, MN
(612) 871-2551
Phone:
Jennifer Bryan
3745 Elliot Avenue S
Minneapolis, MN 55407
(612) 822-2775
Parcel Address: 4032 Central Avenue NE
Zoning: CBD, Central Bttsiness Dislxict
Comprehensive Plan: C - Commercial
Surrounding Zoning
and Land Uses:
Zoning
North: CBD
South: CBD
East: CBD
West: CBD
Land Use
North: Commercial
South: Commercial
East: Comraereial
West: Public parking l~amp
BACKGROUND
I ha' u ·
This is a request for a Conditional Usc Permit to open a coffee shop in a vacant tenant space at
4032 Central Avenue NE which is located in the C.A.S.T. Theater/acting school. The coffee
shop will serve standard and special coffees, tea, cold drinks and light pre-prepared foods (.please
see attached proposal for a more detailed description of the proposed services). There will be up
to 50 seats inside and roughly 4 - 6 tables outside. The proposed hours of operation are as
follows: Sunday - 8:00 AM to midnight, Monday through Wednesday - 6:30 AM to midnight,
Thursday and Friday - 6:30 AM to 3:00 AM, and Saturday 8:00 AM to 3:00 AM.
Case History:
Case 9809-39 was a request for site plan approval fxom the Planning and Zoning Commission to
allow a second story on the building located at 4030 Central Avenue NE for the theater/acting
school. This request was approved.
Case: 9909-27
Page: 2
ANALYSIS
Surrounding Prot~erty:
The surrounding property in all four directions is zoned CBD, Central Business District. The
neighboring lots on the north, south, and east are used commercially. The property to the west is
used for a public parking ramp.
Technical Review:
Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit
for restaurants, cafes, tea rooms, taverns, bars, provided said design is to only serve customers
seated at tables, counters or booths. Note that this section does not state "coffee shop", but
coffee shops are not specifically listed anywhere in the Zoning Ordinance. It is staWs
intexpretation that a coffee shop,is a similar use to those listed above and should be allowed in
the Central Business District as a Conditional Use Permit.
Minimum Yard and Density requirements in the Central Business District are as follows:
1. The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical
value obtained through dividing the gross floor area ora building or buildings by the lot
area on which such building or buildings are located. The Floor Area Ratio for the
building is approximately 1.5 which meets this requirement.
2. Every lot shall have a minimum frontage of 20 feet. The subject parcel has a frontage of
50 feet which meets this requirement.
3. Front Yard shall be one foot. The existing building meets this requirement.
The proposed coffee shop will be roughly 800 square feet (25' x 32'), and as mentioned earlier
will contain up to 50 seats. Parking requirements for a coffee shop are at least one space for each
3 seats, which will require 17 parking spaces.
There are no on-site park/ag spaces provided, but the property does have use of the City parking
ramp which is located immediately across the alley to the west of the subject property.
Considering that the parking ramp is available, mlnlroum parking requi~ments will be met,
including handicap parking. The building is also required to provide space for loading and
unloading. Note that there is currently space available offthe alley in back of the building for
Io~ling and unloading.
Waste material storage is located behind the building which complies with the Zoning
Ordinance. The dumpster is located on a pad on City property which was designed to be used for
waste material storage. Considering that there will be outdoor seating, staffwill recommend as a
condition of approval that a waste receptacle be provided for patrons using the outdoor seats.
Please note that the applicant intends to bring the tables and chairs indoors when the business is
closed.
Case: 9909-27
Page: 3
The City is currently engaged in a planning process for a Master Redevelopment Plan for
Downtown Columbia Heights. As part of this process, a market analysis was prepared by
representatives from Colliers Towle Real Estate. Their research and analysis indicates that any
successful new development in the area will likely be in the form of smaller-scale retail, service
and/or office products, possibly mixed with smaller-scale low, medium or even high density
residential uses. The report listed a coffee shop as a possible commercial use for the area.
Comvliance with City Comvrehensive Plan:
The City Comprehensive Plan designates this area for future commercial use. One of the goals
of the Land Use and Redevelopment component of the Plan states "Improve the commercial
viability of the Central Avenue Corridor while protecting nearby residential neighborhoods."
Also, in the Plan's discussion of locatious of special planning interest, it states that the City
should promote private redevelopment of underutilized and/or deteriorated sites. The proposal is
consistent with the City Comprehensive Plan.
Summarw
The positive aspects of this proposal are as follows.
1. The proposal is consistent with the City Comprehensive Plan and meets the minimum
requirements of the Columbia Heights Zoning Ordinance.
2. The use will provide an additional entertainment amenity for downtown Columbia
Heights.
The negative aspects of this proposal are as follows.
1. There does not appear to be any negative aspects.
CONCLUSION
Sta_~ Recommendation:
Staff recommends approval of the Conditional Use permit as it meets the technical standards of
the Zoning Ordinance and is consistent with the City Comprehensive Plan, subject to the
conditions listed in the recommended motion.
Recommended Motion:
Move to recommend City Council approval the Conditional Use Permit to allow the proposed
coffee shop at 4032 Central Avenue NE, subject to the following conditions.
1. All required state and local codes, permits, licenses and inspections will be met and in
full compliance.
2. All proposed signage must be submitted on the City prescribed application form and must
fully comply with the Zoning Ordinance.
3. A waste receptacle shall be provided for patrons using the outdoor seating area.
Attachments:
· Completed application form; proposal; floor plans; and, Notice of Public Hearing
COMMUNITY D~/.- CH 6127522857 ~-----~ P. 2
· 'CZTY OF COLU~t ~ZGBT$
Variance
Pr&racy Fence
Cond£~£onal Use Permit
Subdivim~ou Approval
$~te Plan Approval
Ot~er
.Fao,=,, [
Zonlnt:
Applicable City Ordinance Number
7. Reason for Request:
Proposed gon~nB --'---
Proposea use 6~£et ~[,.,~,,
Acknovledsment end Sf~nature: The unders£~ned hereby represents upon all of the
pe~a~tXe$ of lev, for the purpose of lnduc~n$ ~he ¢~ty of ¢olumbla Bei~ht$ ~o ~e the
action here~ requested. ~t a~l s~atements he~e~ are ~e ~d ~at a~ work here~n
mentioned v2~l b~ dc~e ~ ~ccor~ce wXth ~he 0rd~n~ces o~ ~e City o~
the lays of ~he State of
Taken ~y:
PROPOSAL FOR COFFEE SHOP: 4~30 Central Avenue
Submitted for review by 3ennifer Bryan
3uly 22, 1999
A stylish, European-style coffee shop, serving standard and
spedalty coffees, tea, cold drinks and ~rted light pre-prepared
foods.
A place to come mad, relax, study, vtsrc with friends, while
having a hot or cool drink and/or a light snack or sandwich.
Menu Xtems:
Regular Coffee and Tea
Spedalty Coffees: Espr~o, Latte, Cappuccino, and Turkish
Iced Coffee Drinks
Cold Drinks; Ttalian Sodas, Specialty sodas, mineral water
Slush Drinks- frapuchino, fruit
Sandwiches and Wraps (pre-packaged, delivered fresh by caterers)
Cakes and desserts
Biscotti, scones, muffins, cookies
European speciatty desserts and foods
Imported magazines and newspapers
Imported European music- CD's and me~e tapes
Personal Computer Access (2 P.Cs available for Intemet access and
European chat)
European, Casual:
marble tables
original art
leather sofa area
track lighting
subdued colors to compliment C.A.S.T Theatre lobby
fountain
hand-painted mural
custom-bar
Outdoor seating ama:
metal tables and chairs
planters with flowers
Entertainment:
O~m~ional live music on Friday and/or Saturday nights - folk/e[hnic
European music and American music
Capacity/Operating Hours:
Caoacttv 50 max inside:
10 tables @ 4 chairs each
2 IoveseaL~
2 computers
Exterior:
4 to 6 tables
Ooeratina Hoqr~:
Sunday
Monday -Wednesday
Thursday -Fdday
Saturday
8:00 AN - midnight
6:30 AN to midnight
6:30 AN - 3 AN
8:00 AN - 3 AM
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.I=. COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
PLANN/N6 AND ZONING COMMI$SIO/V
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 7, 1699. The order of business is as follows:
A request for a Conditional Use Permit to allow a coffee shop in a vacant tenant space at 4032 Central Avenue
N.E. which is located in the C.A.S.T. Theater/Acting School, 4030 Central Avenue. The coffee shop will sewe
standard and special coffees, tea, cold drinks and light pm-prepared foods. The proposed hours of operation are
as follows: Sunday- 8:00 AM to midnight, Monday throuoh Wednesday - 6:30 AM to midnight, Thursday and
Friday - 6:30 AM to 3:O0 AM, and Saturday 8:00 AM to 3:00 AM.
Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for coffee shops in
the CBD, Central Business Oistrict.
Notice is hereby given that all persons having an interest will be given an opportunity to he heard.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
kp
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SI~CTION: Consent ORIGINATING DEPT.: CITY MANAGER
Community Development APPROVAL
q-Fl
ITEM: Conditional Use Permit BY: Joe Hollman -~/7( BY:
NO: Case # 9909-29, 4079 Central Avenue NE DATE: September 8,/t999
Issue Statement: The applicant requests a Conditional Use Permit to open a New Horizon Child Care in a 9,500 square
foot tenant space in the Columbia Heights Mall at 4079 Central Avenue NE.
Background: A 4,563 square foot playground is also proposed for the site. 3,044 square feet will be utilized by
preschool and the remaining 1,519 square feet is intended to be used by toddlers. This playground will be surrounded by a
raised curb and a fence. The surface of the playground will be a combination of wood chips, sod, and a concrete path.
Note that no additional lighting is proposed for the playground as the facility will not be open in the evenings.
Analysis: The proposed playground will encroach into the existing parking lot and a total of 9 parking spaces will be lost
as a result. Note that if this tenant space were to remain as retail, 48 parking spaces would be required. Even though 9
spaces will be lost, converting this tenant space into a day care center ~vill lessen the amount of parking required on the
site. Traffic circulation on the site will be impacted by the playground. Note that there is currently a drive aisle located
alongside the building which will be removed, and traffic will be redirected around the playground. It is not anticipated
that this will create problems because it appears that traffic circulation and access can still occur efficiently on site. The
presence of the playground and redirecting of traffic may actually increase the safety in the area as vehicles will not be
able to drive past the child care center entrance doors. Rather, vehicles will need to slow down and mm away from the
building to circulate around the playground. In an effort to further increase the safety of the parking lot in this area, it is
recommended that speed bumps be provided in the area. Also, the traffic circulation pattern shall be clearly identified.
Much of the traffic generated by this facility will be parents driving in and parking temporarily to drop off and pick up
their children. Because of this, it is recommended that the site plan be amended to accommodate space next to the
sidewalk along the building for temporary parking drop offand pick up. These spaces shall be clearly marked and
identified as temporary parking for child drop offand pick up (see attached recommended site plan). A day care center
was listed as a possible commercial use for the area in a market analysis prepared by Colliers Towle Real Estate. Also,
according to the Southern Anoka County Consortium, Anoka County has a shortage of available day care.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on September 7, 1999.
They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the conditions
listed in the recommended motion.
Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of New Horizon Child Care
at 4079 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. All proposed signage must be submitted on the City prescribed application form and must fully comply with the
Zoning Ordinance.
3. A speed bump shall be provided in the drive aisle between the sidewalk along the building and the double-row of
parking to the west of the proposed playground. A second speed bump shall be provided in the area in front of the
tenant space currently occupied by Sylvester's.
4. The traffic circulation pattern shall be clearly identified and marked on the surface of the parking lot and/or with
directional signage.
5. The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of children. These
spaces shall be clearly marked and identified.
Attachments:
ACTION:
Case: 9909-29
Page: I
Case #:
Owner:
Address:
STAFF REPORT TO THE PLANNING AND ZONING COMMISSION
FOR THE SEPTEMBER 7, 1999 PUBLIC HEARING
9909-29
GENERAL INFORMATION
Columbia Heights Center
6440 Flying Cloud Dr., #203
Eden Prairie, MN 55344
(612) 944-1665
Parcel Address: 4079 Central Avenue NE
AppHcant:
Zoning: CBD, Central Business District
Comprehensive Plan: C - Commemial
New Horizon Child Care
16355 36~AvenueN
Plymouth, MN55446
(612) 561-5757
Surrounding Zoning
and Land Uses:
Zoning
North: CBD
Land Use
North: Commercial
South: CBD & R-4
South: Commercial & Parkview Villa
East: R~4
East: Labelle Condominiums
West: CBD
West: Commercial
BACKGROUND
Explanation qf Request:
The applicant requests a Conditional Use Permit to open a New Horizon Child Care in a 9,500
square foot tenant space in the Columbia Heights Mall at 4079 Central Avenue NE. An
approximately 4,563 square foot playground is also proposed.
Case History:
The original site plan for the mall was approved in 1981. During the regular meeting of March 2,
1999, the Planning and Zoning Cormnission approved a site plan to allow the build-out of the
Columbia Heights Mall. Also, at it's April 6 meeting the Commission approved a site plan to
allow the Columbia Heights Transit Hub to be constructed near the northwest comer of the
property.
Case: 9909-29
Page: 2
ANALYSIS
Surrounding Property:
The surrounding property to the north, south, and west is zoned CBD, Central Business District
and is used commercially. Note that the property to the south of the proposed child care center is
zoned Ro4 as well as CBD, and is used by Parkview Villa. The property to the east is also zoned
R-4, Multiple Family Residential and is used by Labelle Condominiums.
Technical Review:
According to Section 9.112(2) of the Columbia Heights Zoning Ordinance, a Conditional Use
Permit will be required for a day care center in the CBD, Central Business District. Minimum
Yard and Density Requirements are listed below.
· The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical
value obtained through dividing the gross floor area of a building or buildings by the lot
area on which such building or buildings are located. The proposal meets this
requirement.
· Every lot shall have a minimum fi'ontage of 20 feet. The subject parcel greatly exceeds
this requirement.
· Front Yard shall be one foot. The existing building and proposed improvements meet
this requirement.
A 4,563 square foot playground is also proposed for the site. 3,044 square feet will be utilized
by preschool and the remaining 1,519 square feet is intended to be used by toddlers. This
playground will be surrounded by a raised curb and a fence. The surface of the playground will
be a combination of wood chips, sod, and a concrete path. Note that no additional lighting is
proposed for the playground as the facility will not be open in the evenings.
The Zoning Ordinance does not specifically address parking requirements for a day care, so
parking requirements for the most similar use need to be applied which appears to be an
elementary school. An elementary school requires at least one parking space for each classroom,
plus one additional space for each 300 student capacity. There will be a total of 9 classrooms,
and the facility will hold approximately 164 kids, so a total of 10 parking spaces are required.
The proposed playground will encroach into the existing parking lot and a total of 9 parking
spaces will be lost as a result. Note that if this tenant space were to remain as retail, 48 parking
spaces would be required. Even though 9 spaces will be lost, converting this tenant space into a
day care center will lessen the amount of parking required on the site. As a reminder, the transit
hub will remove 66 parking spaces 15om the entire site, leaving a total of 347 spaces which was
30 less than required for the mall. However, parking spaces in the 40~ Avenue Parking Ramp
can be counted as required off-street parking for the Mall so minimum parking requirements
were still being met. The loss of parking spaces for the transit hub and the proposed playground
will result in a total of 338 spaces left on the site. Note that at the time that the transit hub
proposal was being reviewed, this particular space was being calculated as retail. Because the
subject tenant space is changing from retail (48 spaces required) to day care (10 spaces
Case: 9909-29
Page: 3
required), the total number of parking spaces required for the mall is 339 which is one more than
provided. As mentioned above spaces in the 404 Avenue Parking Ramp can be counted as
required off-street parking for the Mall, so minimum requirements are met.
Traffic circulation on the site will be impacted by the playground. Note that there is currently a
drive aisle located alongside the building which will be removed, and traffic will be redirected
around the playground. It is not anticipated that this will create problems because it appears that
traffic circulation and access can still occur efficiently on site. The presence of the playground
and redirecting of traffic may actually increase the safety in the area as vehicles will not be able
to drive past the child care center entrance doors. Rather, vehicles will need to slow down and
turn away from the building to cimulate around the playground. In an effort to further increase
the safety of the parking lot in this area, staff will recommend as a condition of approval that a
speed bump be provided in the drive aisle between the sidewalk along the building and the
double-row of parking to the west of the proposed playground. Also, the traffic cimulation
pattern shall be clearly marked on the surface of the parking lot.
Much of the traffic generated by this facility will be parents driving in and parking temporarily to
drop off and pick up their children. Because of this, staff will recommend as a condition of
approval that the site plan be amended to accommodate space next to the sidewalk along the
building for temporary parking drop off and pick up. It appears that there is enough room for
two, possibly three, spaces. These spaces shall be clearly marked and identified as temporary
parking for child drop offand pick up.
The following provides a breakdown of the projected clientele and the proposed floor plan. As
mentioned above, the 9,500 square foot area will be designed to accommodate a future total of
164 kids.
There will be two rooms for a total of 16 infants.
Two rooms will be available for 28 toddlers.
· There will be 60 preschoolers in 3 rooms.
One room will be provided for 30 school age kids.
· A future school age room for 30 will also be provided.
The City is currently engaged in a planning process for a Master Redevelopment Plan for
Downtown Columbia Heights. As part of this process, a market analysis was prepared by
representatives from Colliers Towle Real Estate. Their research and analysis indicates that any
successful new development in the area will likely be in the form of smaller-scale retail, service
and/or office products, possibly mixed with smaller-scale low, medium or even high density
residential uses. The report listed a day care center as a possible commercial use for the area.
Also, according to the Southern Anoka County Consortium, Anoka County has a shortage of
available day care.
Compliance with City Comprehensive Plan:
The City Comprehensive Plan designates this area for future Commercial development. One of
the goals of the Land Use and Redevelopment component of the Plan states "Improve the
Case: 9909-29
Page: 4
commemial viability of the Central Avenue Corridor while protecting nearby residential
neighborhoods." The Plan does not specifically address day care in any goals and objectives, but
service businesses are encouraged. The addition ora day care center in downtown Columbia
Heights will provide a valuable service to the area. The proposal is consistent with the City
Comprehensive Plan.
Summary:
The positive aspects of this proposal are as follows:
1. The proposal is consistent with the City Comprehensive Plan and minimum requirements
of the Zoning Ordinance are being met.
2. The addition of a day care center in downtown Columbia Heights will provide a valuable
service to the area.
The negative aspects of this proposal are as follows:
1. The proposed playground will remove nine parking spaces tSom the mall parking lot, but
considering that the day care center significantly reduces the number of parking spaces
required as opposed to retail/office space the parking demand will decrease.
CONCLUSION
Staff Recommendation:
Staff recommends approval of the Conditional Use Permit to allow New Horizons Child Care in
the Central Business District, subject to the conditions listed in the recommended motion.
Recommended Motion:
Move to recommend City Council approval of the Conditional Use Permit to allow the operation
of New Horizon Child Care at 4079 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, peimits, licenses and inspections will be met and in
full compliance.
2. All proposed signage must be submitted on the City prescribed application form and must
fully comply with the Zoning Ordinance.
3. A speed bump shall be provided in the drive aisle between the sidewalk along the
building and the double-row of parking to the west of the proposed playground.
4. The traffic circulation pattern shall be clearly marked on the surface of the parking lot.
5. The site plan shall be amended to provide temporary parking spaces for the drop off and
pick up of children. These spaces shall be clearly marked and identified.
Attachments: Completed application form; site plan; floor plan; and Public Notice
CITY OF COLUMBIA HEIGHTS
Application For:
Rezoning
Variance
Privacy Pence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
R.c.ipt.o, J ll7
2. Legal Description of Subject Property:
Applicant
Address:
Phone:
·
Zoning:
Applicable City Ordinance Number
Present ZoninS C'~ ~
Present Use ~7'4(~- V
Section
Proposed Zoning. "-'
Proposed Use
7. Reason for Request:
8. F~xhibits Submitted (maps, diagrams, etc.)
AcknowledKment and SiKnature: The undersigned hereby represents upon all of the
penalties of law, for the purpose of inducing the City of Columbia Heights to take the
action herein requested, that all statements herein are true and that all work herein
mentioned will be done in accordance with the Ordinances of the ~ity of columbia Heights
end the laws of the State of Minnesota.
Signature of Applicant: ~/~ Date: (~fL~-~"7
~/// Taken By:
!ii
CITY OF COLUMBIA HEIGHTS
PLANNING AND ZONING COMMISSION
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 7, 1999. The order of business is as follows:
A request for a Conditional Use Permit to open a New Horizon Child Care Center in a 9,500 square foot portion
of the tenant space formerly occupied by Marshall's in the Columbia Heights Mall at 4079 Central Avenue NE.
An approximately 4,563 square foot fenced playground is also proposed which will encroach into the existing
parking lot resulting in the net loss of 9 parking spaces.
Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for day care
centers in the CBD, Central Business District.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard.
Planning and Zoning Commission
CiTY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
kp
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SI}CTION: Consent ORIGINATING DEPT.: CITY MANAGER
¥
Community Development APPROVAL
ITEM:Conditional Use Permit "~ BY: Joe Hollman -~----//~ BY:
NO: Case # 9909-29, 4079 Central Avenue NE DATE: September 8/t999
Issue Statement: The applicant requests a Conditional Use Permit to open a New Horizon Child Care in a 9,500 square
foot tenant space in the Columbia Heights Mall at 4079 Central Avenue NE.
Background: A 4,563 square foot playground is also proposed for the site. 3,044 square feet will be utilized by
preschool and the remaining 1,519 square feet is intended to be used by toddlers. This playground will be surrounded by a
raised curb and a fence. The surface of the playground will be a combination of wood chips, sod, and a concrete path.
Note that no additional lighting is proposed for the playground as the facility will not be open in the evenings.
Analysis: The proposed playground will encroach into the existing parking lot and a total of 9 parking spaces will be lost
as a result. Note that if this tenant space were to remain as retail, 48 parking spaces would be required. Even though 9
spaces will be lost, converting this tenant space into a day care center will lessen the amount of parking required on the
site. Traffic circulation on the site will be impacted by the playground. Note that there is currently a drive aisle located
alongside the building wt~ch will be removed, and traffic will be redirected around the playground. It is not anticipated
that this will create problems because it appears that traffic circulation and access can still occur efficiently on site. The
presence of the playground and redirecting of traffic may actually increase the safety in the area as vehicles will not be
able to drive past the child care center entrance doors. Rather, vehicles will need to slow down and turn away from the
building to circulate around the playground. In an effort to further increase the safety of the parking lot in this area, it is
recommended that speed bumps be provided in the area. Also, the traffic circulation pattern shall be clearly identified.
Much of the traffic generated by this facility will be parents driving in and parking temporarily to drop offand pick up
their children. Because of this, it is recommended that the site plan be amended to accommodate space next to the
sidewalk along the building for temporary parking drop offand pick up. These spaces shall be clearly marked and
identified as temporary parking for child drop off and pick up (see attached recommended site plan). A day care center
was listed as a possible commercial use for the area in a market analysis prepared by Colliers Towle Real Estate. Also,
according to the Southern Anoka County Consortium, Anoka County has a shortage of available day care.
Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on September 7, 1999.
They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the conditions
listed in the recommended motion.
Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of New Horizon Child Care
at 4079 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in full compliance.
2. All proposed signage must be submitted on the City prescribed application form and must fully comply with the
Zoning Orf~nance.
3. A speed bump shall be provided in the drive aisle between the sidewalk along the building and the double-row of
parking to the west of the proposed playground. A second speed bump shall be provided in the area in front of the
tenant space currently occupied by Sylvester's.
4. The traffic circulation pattern shall be clearly identified and marked on the surface of the parking lot and/or with
directional signage.
5. The site plan shall be amended to provide temporary parking spaces for the drop off and pick up of children. These
spaces shall be clearly marked and identified.
Attachments:
COUNCIL ACTION:
Ca~e: 9909-29
Page: I
Case #:
Owner:
Address:
STAFF REPORT TO ~ P~G AND ZONING COMMISSION
FOR ~ SEPTEMBER 7, 1999 PUBLIC HEARING
GENERAL INFORMATION
9909-29
Columbia Heights Center
6440 Flying Cloud Dr., #203
Eden Prairie, MN 55344
(612) 944-1665
Parcel Address: 4079 Central Avenue NE
Zoning: CBD, Central Business District
Comprehensive Plan: C - Commercial
Applicant:
NewHorizon Child Care
16355 36aAvenueN
Plymouth, IV12q55446
(612)561-5757
Surrounding Zoning
and Land Uses:
Zoning
North: CBD
South: CBD & R-4
East: R4
West: CBD
Land Use
North: Commercial
South: Commercial & Parkview Villa
East: Labelle Condominiums
West: Commercial
BACKGROUND
F..xManation of Reauest:
The applicant requests a Conditional Use Permit to open a New Horizon Child Care in a 9,500
square foot tenant space in the Columbia Heights Mall at 4079 Central Avenue NE. An
approximately 4,563 square foot playground is also proposed.
.~ase History:
The original site plan for the mall was approved in 1981. During the regular meeting of March 2,
1999, the Planning and Zoning Commission approved a site plan to allow the build-out of the
Columbia Heights Mall. Also, at it's April 6 meeting the Commission approved a site plan to
allow the Columbia Heights Transit Hub to be constxueted near the northwest comer of the
property.
Case: 9909-29
Page: 2
ANALYSIS
Surroundimz Prorertv:
The surrounding property to the north, south, and west is zoned CBD, Central Business District
and is used commercially. Note that the property to the south of the proposed child care center is
zoned R-4 as well as CBD, and is used by Parkview Villa. The property to the east is also zoned
R4, Multiple Family Residential and is used by Labelle Condominiums.
Technical Rewiew:
According to Section 9.112(2) of the Columbia Heights Zoning Ordinance, a Conditional Use
Permit will be required for a day care center in the CBD, Central Business District. Minimum
Yard and Density Requirements are listed below.
The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical
value obtained through dividing the gross floor area of a building or buildings by the lot
area on which such building or buildings are located. The proposal meets this
requirement.
· Every lot shall have a minimum fi'ontage of 20 feet. The subject parcel greatly exceeds
this requirement.
· Front Yard shall be one foot. The existing building and proposed improvements meet
this requirement.
A 4,563 square foot playground is also proposed for the site. 3,044 square feet will be utilized
by preschool and the remairfing 1,519 square feet is intended to be used by toddlers. This
playground will be surrounded by a raised curb and a fence. The surface of the playground will
be a combination of wood chips, sod, and a concrete path. Note that no additional lighting is
proposed for the playground as the facility will not be open in the evenings.
The Zoning Ordinance does not specifically address parking requirements for a day care, so
parking requirements for the most similar use need to be applied which appears to be an
elementary school. An elementary school requires at least one parking space for each classroom,
plus one additional space for each 300 student capacity. There will be a total of 9 classrooms,
and the facility will hold approximately 164 kids, so a total of 10 parking spaces are required.
The proposed playground will encroach into the existing parking lot and a total of 9 parking
spaces will be lost as a result. Note that if this tenant space were to remain as retail, 48 parking
spaces would be required. Even though 9 spaces will be lost, converting this tenant space into a
day care center will lessen the amount of parking required on the site. As a reminder, the transit
hub will remove 66 parking spaces from the entire site, leaving a total of 347 spaces which was
30 less than required for the mall. However, parking spaces in the 40~ Avenue Parking Ramp
can be counted as required off-street parking for the Mall so minimum parking requirements
were still being met. The loss of parking spaces for the transit hub and the proposed playground
will result in a total of 338 spaces left on the site. Note that at the time that the transit hub
proposal was being reviewed, this particular space was being calculated as retail. Because the
subject tenant space is chang/ng from retail (48 spaces required) to day care (10 spaces
Case: 9909-29
Page: 3
requked), the total number of parking spaces required for the mail is 339 which is one more than
provided. As mentioned above spaces in the 40~ Avenue ParkiNg Ramp can be counted as
required off-street parking for the Mall, so minimum requirements are met.
Traffic circulation on the site will be impacted by the playground. Note that there is currently a
drive aisle located aiongside the building which will be ~moved, and traffic will be redirected
around the playground. It is not anticipated that this will create problems because it appears that
traffic circulation and access can still occur efficiently on site. The presence of the playground
and redirecting of traffic may actually increase the safety in the area as vehicles will not be able
to drive past the child care center entrance doors. Rather, vehicles will need to slow down and
turn away from the building to circulate around the playground. In an effort to further increase
the safety of the parking lot in this area, staffwill recommend as a condition of approval that a
speed bump be provided in the drive aisle between the sidewalk aiong the building and the
double-row of parking to the west of the proposed playground. Also, the traffic circulation
pattern shall be clearly marked on the surface of the parking lot.
Much of the traffic generated by this facility will be parents driving in and parking temporarily to
drop offand pick up their children. Because of this, staff will recommend as a condition of
approval that the site plan be amended to accommodate space next to the sidewalk aiong the
building for temporary parking drop offand pick up. It appears that there is enough room for
two, possibly three, spaces. These spaces shail be clearly marked and identified as temporary
parking for child drop offand pick up.
The following provides a breakdown of the projected clientele and the proposed floor plan. As
mentioned above, the 9,500 square foot area will be designed to accommodate a future total of
164 kids,
· There will be two rooms for a total of 16 infants.
· Two rooms will be available for 25 toddlers.
· There will be 60 preschoolers in 3 rooms.
· One room will be provided for 30 school age kids.
· A future school age room for 30 will aiso be provided.
The City is currently engaged in a planning process for a Master Redevelopment Plan for
Downtown Columbia Heights. As part oft. his process, a market anaiysis was prepared by
representatives from Colliers Towle Real Estate. Their research and anaiysis indicates that any
successful new development in the area will likely be in the form of smailer-scaie retail, service
and/or office products, possibly mixed with smailer-scaie low, medium or even high density
residentiai uses. The report listed a day care center as a possible commereiai use for the area.
Also, according to the Southern Anoka County Consortium, Anoka County has a shortage of
available day care.
~omDliance with City Comprehensive Plan:
The City Comprehensive Plan designates this area for future Commercial development. One of
the goais of the Land Use and Redevelopment component of the Plan states "Improve the
Case: 9909-29
Page: 4
commercial viability of the Central Avenue Corridor while protecting nearby residential
neighborhoods." The Plan does not specifically address day care in any goals and objectives, but
service businesses are encouraged. The addition of a day care center in downtown Columbia
Heights will provide a valuable service to the area. The proposal is consistent with the City
Comprehensive Plan.
Summary:
The positive aspects of this proposal are aa follows:
1. The proposal is consistent with the City Comprehensive Plan and minimum requirements
of the Zoning Ordinance are being met.
2. The addition of a day care center in downtown Columbia Heights will provide a valuable
service to the area.
The negative aspects of this proposal are as follows:
I. The proposed playground will remove nine parking spaces from the mall parking lot, but
considering that the day care center significantly reduces the number of parking spaces
required as opposed to retail/office space the parking demand will decrease.
CONCLUSION
Staff Recommendation:
Staffrecommends approval of the Conditional Use Permit to allow New Horizons Child Care in
the Central Business District, subject to the conditions listed in the recommended motion.
Recommended Motion:
Move to recommend City Council approval of the Conditional Use Permit to allow the operation
of New Horizon Child Care at 4079 Central Avenue NE, subject to the following conditions:
1. All required state and local codes, permits, licenses and inspections will be met and in
full compliance.
2. All proposed signage must be submitted on the City proscribed application form and must
fully comply with the Zoning Ordinance.
3. A speed bump shall be provided in the drive aisle between the sidewalk along the
building and the double-row of parking to the west of the proposed playground.
4. The traffic circulation pattern shall be clearly marked on the surface of the parking lot.
5. The site plan shall be amended to provide temporary parking spaces for the drop off and
pick up of children. These spaces shall be clearly marked and identified.
Attachments: Completed application form; site plan; floor plan; and Public Notice
CITY OF COLUHBIAHEIGHTS
Application For:
Rezoning
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval
Site Plan Approval
Other
1. Street Address of Subject Property=
2. Legal Description of Subject Property=
3. Applicant: 4. Owner=
Phone .' ~,~ f- ~'7J7
Phone=
Zoning=
Applicable City Ordinance Nunber
Present Zoning C~Q
Present Use ~('~(~... ~
Proposed Zoning
Proposed Use (~;i~
7. Reason for Request=
8. e-~tbl~s Submitted (naps, dtagraus, eec.)
Acknovled~uent and Si~nature: The undersi~ned hereby represents upon all of the
penalties of lay, for the purpose o~ tnducin$ the City o~ Columbia Rei$hts to take the
action herein requested, that all statements herein are true and that all work herein
~ntioned vi11 be done in accordance with the Ordinances of the City of Columbia Heights
and ~he lays of the S~ete of Hinneso~a.
Siinature of Applican~= ~
Date:
Taken By:
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CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA. HEIGHTS, MN 55421-3876 (612) 782-2800 TDD 782-2806
PLANNING A~/D ZO/II/V6 COMMI$S/O/V
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 690 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 7, 1099. The order of business is as follows:
A request for a Conditional Use Permit to open a New Horizon Child Care Center in a 9,500 square foot portion
of the tenant space fo~nerly occupied by Marshall's in the Columbia Heights Mall at 4079 Central Avenue NE.
An approximately 4,663 square foot fenced playground is also proposed which will encroach into the existing
parking lot resulting in the net loss of 9 parking spaces.
Section 9.112(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for day care
centers in the CaD, Central Business District.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Walt Fehst
City Manager
kp
CLTY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA~CTION: Consent ORIGINATING DEPT.: //~ CITY MANAGER
Community Development ~ ~ APPROVAL
ITEM: Ordinance No. 1400 ~- ~ "' / q BY: Joe Hollma~/fir/' BY:
NO: Case # 9909-31, 4200 & 4216 Central Avenue NE DATE: September 8( I999
Issue Statement: The applicant requests a rezoning of 4216 Central Avenue NE fi-om LB, Limited Business, to R_B,
Retail Business for the purposes of constructing an office building at 4200 and 4216 Central Avenue NE.
Background: The applicant has agreed to purchase the property fi-om the current owner by Contract for Deed, and the
existing building is scheduled to be demolished (see attached letter). Note that the applicant has also agreed to purchase
the property at 4216 Central Avenue NE fi-om the Columbia Heights Economic Development Authority (EDA). This
agreement was approved during the July 22, 1999, meeting of the EDA. Also, on September 7, 1999, the Planning and
Zoning Commission approved a site plan to allow the construction of an office building at 4200 & 4216 Central Avenue
NE, subject to the following conditions: (1) All required state and local codes, permits, licenses and inspections will be
met and in full compliance; (2) The van accessible access aisle shall be widened to the required eight feet; (3) All
proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning
Ordinance; (4) A vehicle barrier shall be provided where any parking area is located more than five feet above the
adjacent grade; (5) Waste material storage shall be located and screened in a manner that is consistent with the Columbia
Heights Zoning Ordinance; (6) If additional lighting is added, a lighting plan will need to be reviewed and approved by
staff, and light can not exceed 3 foot candles at the property line; and (7) Drainage and grading plans shall be reviewed
and approved by the City Engineer. Note that the applicant would like to start construction as soon as possible.
Analysis: As mentioned above, the applicant has agreed to a purchase agreement with the Columbia Heights EDA for
the acquisition of 4216 Central Avenue NE which is currently zoned LB, Limited Business. Considering that this parcel
will be combined with 4200 Central Avenue NE into a single parcel, the zoning for the entire property should be either LB
or RB, Retail Business. Note that zoning district boundary lines typically follow lot lines; center lines of street, alley, and
railroad right-of-ways; watercourses; or corporate limit lines. The proposed office building is a permitted use in both the
LB and KB zoning districts, so 4216 Central could be rezoned to RB or 4200 Central Avenue could be rezoned to LB.
The LB District is intended to be a neighborhood-oriented commercial district which is located in two areas along Central
Avenue - west of Central between 44~ Avenue NE and 45~ Avenue NE and on both sides of Central between 43Td Avenue
NE and 42nd Avenue NE (see attached zoning map). Also attached, please find a list of permitted and conditional uses in
both the LB and KB Districts. From a long-range planning perspective and considering the high-traffic nature of Central
Avenue, expanding the KB District in this area seems more appropriate than expanding the LB District. As a result, this
request is to rezone 4216 Central Avenue from LB, Limited Business, to RB, Retail Business.
Recommendation: The Planning and Zo~fmg Commission held a Public Hearing for the request on September 7, 1999.
They voted unanimously to recommend City Council approval of the rezoning.
Recommended Motion:
Move to waive the reading of Ordinance No. 1400, there being ample copies available to the Public.
Move to establish September 27, 1999, at approximately 7:00 p.m. as the second reading of orffmance No. 1400, an
Ordinance rezoning 4216 Central Avenue NE from LB, Limited Business District, to R.B, Retail Business District.
Attachments:
COUNCIL ACTION:
ORDINANCE NO. 1400
BEING AN ORDINANCE AMIENDING ORDINANCE NO. 853, CITY CODE OF 1977,
PERTAINING TO THIS REZONING OF CERTAIN PROPERTY
Section 1:
Section 2:
Section 3:
That certain property legally described as Lot 9, Block 37, Columbia Heights
Annex to Minneapolis.
To authorize and direct staffto amend the official zoning map to reflect the
change in zoning fi.om LB, Limited Business District, to RB, Retail Business
Disthct, upon the effective date of said ordinance.
This ordinance shall be ia full force and effect fi.om and after 30 days after its
passage.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Jo-Anne Student, council Secretary
Case: 9909-31
Page: 1
STAFF'REPORT TO ~ PLANNING AND ZONING COMMISSION -'
FOR ~ SEPTEMBER 7, 1999 PUBLIC HEARING
Case #: 9909-31
GENERAL INFORMATION
Owner: Dwight Sundeen Applicant:
Address: 1708 South Street
Leesburg, Florida
Brace Nedegaard
4025 Stinson Blvd
Columbia Heights, MN
(612) 757-2926
Parcel Address: 4200 Cenlxal Avenue NE and 4216 Central Avenue NE
Zoning: 4200 Central is zoned RB, Retail Business, and 4216 Central is zoned LB, Limited
Business
Comprehensive Plan: C - Commercial .
Surrounding Zoning
and Land Uses:
Zoning
North: LB
South: CBD
East: LB
West: R-2
Land Use
North: Commercial
South: Commercial
East: Commercial
West: Residential
BACKGROUND
Exvlanation of Reauest:
The applicant requests site plan approval from the Planning and Zoning Commission to construct
an office building at 4200 Central Avenue NE. This is also a request for a rezoning of 4216
Central Avenue NE from LB, Limited Business, to RB, Retail Business.
Ca~e H~mr~:
Case 8811-53 was a request for a Conditional Use P~xmit to allow the operation ora Christmas
Tree sales lot on the properS. This request was denied by the Plam~ng and Zoning Commission,
primarily due to concerns from the Fire Depa:U::ent that the trees were proposed to be located
too close to an all-wood structure and that the storage =ca would be grouped around buildings
which contained flammable products.
Case: 9909-31
Page: 2
During the spring of 1997, the Certificate of Occupancy for the building at 4200 Central Avenue
NE was revoked because the property had remained vacant for over one year and had become a
hazardous and substandard property. On March 30, 1998, a Notice and Order of the Building
Official was issued requiring that the building be razed.
The applicant has agreed to purchase the property fi.om the current owner by Contract for Deed,
and the existing building is scheduled to be demolished (see attached letter). Note that the
apphcant has also agreed to purchase the property at 4216 Central Avenue NE fi.om the
Columbia Heights Economic Development Authority (lEDA). This agreement was approved
during the July 22, 1999, meeting of the EDA.
ANALYSIS
Surroundinff Proverrv:
The surrounding property to the north and east is zoned LB, Limited Business and is used
commercially. The property to the west is zoned R-2, Single and Two Family Residential, and is
used residentially. The area across 42~ Avenue NE to the south is zoned CBD, Central Business
District, and is used commercially.
Technical Review:
AS mentioned above, the applicant has agreed to a purchase agreement with the Columbia
Heights EDA for the acquisition of 4216 Central Avenue NE which is currently zoned LB,
Limited Business. Considering that this parcel will be combined with 4200 Central Avenue NE
into a single parcel, the zoning for the entire property should be either LB or KB, Retail
Business. Note that zoning district boundary lines typically follow lot lines; center lines of
street, alley, and railroad right-of-ways; watercourses; or corporate limit lines.
The proposed office building is a permitted use in both the LB and KB zoning d/strcts, so 4216
Central could be rezoned to KB or 4200 Central Avenue could be rezoned to LB. The LB
District is intended to be a neighborhood-oriented commercial d/strct which is located in two
areas along Central Avenue - west of Central between 44~ Avenue NE and 45t~ Avenue NE and
on both sides of Central between 43~ Avenue NE and 42"~ Avenue NE (see attached zoning
map). Also attached, please find a list of permitted and conditional uses in both the LB and RB
Districts. From a long-range planning perspective and considering the high-traffic nature of
Central Avenue, expanding the RB Distrct in this area seems more appropriate than expanding
the LB District. As a result, this request is to rezone 4216 Cenwal Avenue fi.om LB, Limited
Business, to KB, Retail Business.
Section 9.113(I) of the Columbia Heights Zoning Ordinance lists business offices as a perm/ned
use in the RB, Retail Business District. Minimum yard and density requirements are as follows.
· Every lot shall have a minimum frontage of 40 feet - the existing property meets this
requirement.
Minimum lot width shall be 50 feet - the existing properly meets t.h/s requireme,"t.
· Minimum lot area shall be 6,000 square feet - the subject property is approximately
Case: 9909-31
Page: 3
21,830 square feet.
· Front Yard shall be 15 feet - proposed building is roughly 53 feet from the front property
line which is along 42'd Avenue NE.
· The floor area ratio shall not exceed 1.0 - the subject property has a floor area ratio of
approximately .6 which meets this requirement.
· The rear yard shall be 10 feet - the proposed building is 10 feet off the rear properly line
which is the northerly property line.
· There is not a side yard setback requirement.
· No building shall be erected within 10 feet of any alley abutting the narrowest width of
the lot - there is not an alley abutting the narrowest width of the lot which is along the
north and south property lines so this requirement does not apply.
The main building will be located approximately 16 feet from the westerly side lot line.
However, you will note that a plaza/balcony space is being proposed for use by employees which
will be constructed on top ora retaining wall which appears to be located on or near the property
line. This is permitted because the Zoning Ordinance does not require a building setback from
this property line, but the plazagoaleony is required to be constructed entirely on private properly.
Office buildings require at least one parking space for each 200 square feet up to 6,000 square
feet of floor area (net). The building will be divided into two spaces, 2,426 square feet of which
will be for rent (please refer to the attached'first rio'or plan). The entire building is 5,535 square
feet. Net floor area excludes space used for rest rooms, lunchrooms, conference rooms, storage,
etc., so a total of 23 parking spaces will be required. The site plan indicates that there will be 22
surface-level parl~ing spaces provided including one van accessible space. Note that there will
also be parking provided in the basement for company vehicles and equipment. Vehicle access
to the basement will be provided off the alley. The proposal meets minimum parking
requirements. However, the proposed van accessible access aisle is only five feet wide. Tiffs is
required to be eight feet wide.
Section 9.116(2) of the Zoning Ordinance requires that parking and loading areas can not be
located within the front yard setback area of the property which is 15 feet in the KB District. The
parking spaces as proposed are approximately 29 feet from the front property line which meets
this requirement. The Ordinance also requires that parking lots be surfaced with a material to
control dust and drainage. The site plan indicates that the lot will be asphalt paving which meets
this requirement. One other requirement is that all open off-street parking areas shall provide a
bumper curb of 5-7 inches high around the perimeter of the lot and a curb of no less than 5 feet
from a building that has parking around it. The site plan indicates that a 5 foot sidewalk will be
provided around the building which meets this req~ent. There is also five feet of space
being provided around the perimeter of the parking lot which will provide room for on-site snow
storage.
One of the parking spaces proposed is located adjacent to the edge of the retaining wall which
has roughly a 12 foot drop. The Uniform Building Code requires that where any parking area is
located more than five feet above the adjacent grade, vehicle barriers shall be provided. Vehicle
Case: 9909-31
Page: 4
barriers shall have a minimum vertical dimension of 12 inches and shall be centered at leaSt 18
inches above the parking surface. Staff'will recommend aS a condition of approval that a vehicle
barrier be provided.
h should be noted that staffhas concerns regarding the turning radius to access the building fi.om
the alley. There will be 16 feet between the building and the side property llne and roughly 22
feet between the building and the edge of the bituminous alley surface. It appears that it may be
difficult to maneuver some of the larger company vehicles and equipment through the overhead
doors to and fi.om the alley, particularly if you are coming up the alley fi.om the south or need to
mm south onto the alley around the proposed retaining wall
There are two access points proposed for the site, one off42'd Avenue NE which is roughly 60
feet west of the curb-line intersection of Central Avenue and 42'd Avenue. The second access is
off Central Avenue and is located approximately 120 feet north of the curb line intersection.
Typically 22 - 24 foot drive aisles are recommended for 90 degree parking which is proposed on
this site plan. Note that the plan indicates that the drive aisles will be 24 feet in width, and the
parking spaces will be the required 9 feet wide by 20 feet in length.
The Zoning Ordinance requires screening where any business is adjacent to or across the street or
alley fi.om residential property. As a result, screening is required along the western property
boundary for this project. The required screening shall consist ora solid fence or wall at leaSt
50% opaque and at least six feet tall. This screening shall not extend within 15 feet of any
driveway opening. The retaining wall alongthe western property boundary provides the required
screening for the property, and that portion of the retaining wall that will be less than six feet in
height is within 15 feet of driveway openings to the alley.
Sohd waste mar'rial shall be so located and screened as to be removed fi.om public view and
shall be kept in an enclosed building or properly contained in a closed container for such
purposes. This issue has been discussed with the applicant, and the dumpster will be located on
the north side of the building offthe alley and will be screened fi.om public view.
The plans do not indicate that there will be any new lighting on the property, but if lighting is
added, a lighting plan will need to be reviewed and approved by staff. Light can not exceed 3
foot candles at the property line.
One other issue pertaln~ to the legal composition of the parcels involved. Before a building
permit can be issued 4216 Central Avenue will need to be combined with 4200 Central Avenue
to form a single parcel. The property owner can accomplish this by completing the necessary
paperwork in the Assessing Depa~iment at City Hall or at the Anoka County Government Center.
However, a purchase agreement between the applicant and the Columbia Heights Economic
Development Authority for 4216 Central Avenue NE will need to be signed before the two
properties can be combined.
Compliance with City ~omprehensive Plan:
Case: 9909-31
Page: 5
The City Comprehensive Plan designates this area for future commercial use. One of the goals
of the Land Use and Redevelopment component oft. he Plan states "Improve the commercial
viability of the Central Avenue Corridor while protecting nearby residential neighborhoods."
This area has also been designated for selective commercial development and ia-fill and is noted
as an area ofspecial planning interest. In the Plan's discussion of locations of special planning
interest, it states that the City should promote private redevelopment of uaderutillzed and/or
deteriorated sites. The proposal is consistent with the City Comprehensive ?lan.
Summary:
The positive aspects of this proposal are as follows:
1. The proposal is consistent with the City Comprehensive Plan and minimum requirements
of the Zoniag Ordinance are being met.
The negative aspects of this proposal are as follows:
1. There does not appear to be any negative aspects.
CONCLUSION
Staff Recommendarion:
Staffrecommends approval of the rezonlng of 4216 Central Avenue NE fi.om LB, Limited
Business, to KB, Retail Business, as the proposal is consistent with the City Comprehensive
Plan. Staffalso recommends approval of the site plan, subject to the conditions listed in the
recommended motion.
Recommended Motion:
Move to recommend City Council approval of the rezonlng of 4216 Central Avenue NE fi.om
LB, Limited Busiaess, to KB, Retail Business, as the proposal is consistent with the City
Comprehensive Plan.
Move to approve the site plan to allow an approximately 5,535 square foot office building at
4200 and 4216 Central Avenue NE, subject to the following conditions.
1. All required state and local codes, permits, licenses and inspections will be met and in
full compliance.
2. The van accessible access aisle shall be widened to the required eight feet.
3. All proposed signage must be submitted on the City prescribed application form and must
fully comply with the Zoning Orctinanee.
4. A vehicle barrier shall be provided where any parking area is located more than five feet
above the adjacent grade.
5. Waste material storage shall be located and screened in a manner that is consistent with
the Columbia Heights Zoning Ordinance.
6. If additional lighting is added, a lighting plan will need to be reviewed and approved by
staff, and light can not exceed 3 foot candles at the property line.
Attachments: Completed application form; Site Plan; Floor Plans; Elevation Views; Zoning
Map; Permitted/Conditional Uses; Letter Regarding Demolition; and Public Notices.
C~TY OE P-OLLTM-.BIA I!EIGI!T$
Application For:
Eezaning
Variance
Privacy Fence
Conditional Use Permit
Subdivision Approval
Site Pla~ Approval
Other
RECEIVED
AUG 1 6 IW9
-~OM~UNI'rY DEVF. LOPMF. N1
Application Date:
Case No:
~eceipt
2. Legal Description of Subject Proper~y:,
Zoning:
Applicable tit70rdi~a:ce N~Amber
Present Use
Reason for Eequest: ~'~r~_~-~c-~ c~
Section
Proposed Zonin~
Proposed Use,, ~./-.~-c(_~
8. Exhibits Submitted (maps. d~Lasrams, etc.)
~cknovled~ment and Signature: The undersigned hereby represents upon all of :he
penalties of lav. for :he purpose of inducing :he City of Columbia Heights to take the
action herein requested, tha~ ~!~tatements herein are tr~e an~ that all york ~erein
mentioned will be done in accordanc~ with the Ordinances of the City o~ Columbia Heights
Taken By:__
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SECTION 13
113 (1)
Ord. 1179
elf.2-23-89
9.113(2)
Ord. 1161
eff.4-ZS-B8
Ord.ll61
elf. 4-25-88
Ord.
elf.
Ord.
e~f. 8/25/83
"~" J~TAIL BUSINESS DISTRICT
pe~ttted P=~nC~al Umes
V~b~ the "~" letm~ Enm~, ~%ct, ~ ot~c~e or ~ud mb11 be
used ~cept for ~e or more of the fo~ usu:
~. ~se uses p~cc~ ~ Section 9.~2(1) (~) and as
2~ Upholstery s~ps ~]ch do no~ exceed Ch~ee-C~osand (3000)
square ~ee= in ~1~ a~ea.
Conditional Uses
~tthin any '~l)" Business Dtstriot, no structure or 1~ s~a11 be used for
the follov~ uses accept I~ conditions! use per. Lt.
(si &cceaeo~7 Im~ld~n~m.
(bi Dwe111n&.uniCs. provided..
(i} "The Onits do not occupy the first floor.
(ii) That a roof intended for usable space shall be
enclosed by a wall or fence not less then flue
feet in height.
(c) Day care centers.
(d) Off-street parking lots subject Co Section 9.116(2).
(e)
Public utility structures which shall conf6ru to the yard re-
quirements and architectural style of the neighborhood.
(fi Open sales lots subject to Section 9.116(1&).
Hotor fuel itations (mb. or) and major fuel I~ationa with minor
repairs subject to Sectlon 9.117.
Restaurant, cLUe, tea room, bar, prepared food our/ecs subject
Co Section 9.116(15) and Prepared Food Delivery Establ~stments
as such establishments are defined ~u Section 9.103(83).
(ii Drive-in bus~uesses subject to the follov~ng requ~r--anta:'
Hours of operation shall be confined Co the pe~tod betvean
10:00 a.m. and 1:00 a.m. for those oerv/ng food or drink.
[11] The entire area shall have s drainage ~sten approved by
the City Engineer.
The entire area ocher than chat occupied by the atruc=ure
or planclng shall be surfaced vtth a material which v~ll
control dust and dra~uase co the approval o~ the City
Engineer.
Ord. #1330
elf. 8/96
(k)
d.-~adu
Vehicles not to exceed 2 tons, for sale in conjunction wlth only
automobile repair businesses which do not scl] fuel, provided that
the roi]owing requirements are met:
l) Parking area for car sales cannot eliminate required parking
spaces for primar¥ usa,
2) NO more than ten (10) vehlcles can be displayed for sale at any
one tlme.
)) Traffic flow on lot, lighting, parking Jot striping must be
approved through the Conditional Use Permit process before
approval for such operation can be granted.
4) Size, type and style of any slgnage for such vehicle must be
within the vehicle at all times and approved by staff.
5) All required state and local licenses must be obtained.
1182
.5-10-89
Ord. 1229
elf. 7122I)1
0rq.1239
elf. ~/23/92
Ord.~1242
elf. 6125192
(1) Outpatient veterinary rabblt, domestic cat, and/or dog spay
Or animal neutering clinics.
Printing sho~s which oc:upy more than three thousand (3,000)
square feet of gross floor area.
00em s~ace retail which shal) be defined as a space in which assorted
retailers and mercmants lease and oc:up¥ booths of various sizes which
merchants offer for display and sal~ new merchandise.
Tire anq Battery sales anq service.
SECTION 12
9:112(1)
"¢BD" BUSINESS DISTRICT '.-
~ith~n the "CBD" District, ua structure or land shall be used except for
one (1) or more of the [ollovin& uses:
Pe~tted Principal Uses
Bu~esses pr~d~s ~he follo~ sales ~d/or 8e~ces:
Ca)
(c)
Cd)
ks)
(&)
Ch)
(:)
(J)
(9)
Co)
ora. 1033,
~ff. 3/28/83
(n)
(r)
(v)
~Y )
(z)
(aa)
(bb)
(cc)
(dd)
Antiques.
Appliance sales end service.
Art and school supplies
Bakery goods.
Bsnks
Berber Shops.
Beauty Parlors ..... ' .
Books end office suRplles.
Bc~llng Alleys.
Brosdcestlng studio.
Busln~ss School.
Bus snd Trensportstion center. "
Candy, ice cream, popcorn, nuts, frozen desserts end soft drinks,
but not v/sere a drive-in' service Is provided.
Camera and photographic sales and repair.
Carpets and rugs.
_T.e_nnZs, racquetball, handball, table tennis and boxing clubs
along vith clubs def~ne~ by ~innesota Statute ~340.07, Subd~ 15.
Coins and stamps.
Costume end formal wear rentalt
Delicatessen.
Department stores.
Drugs.
Dry cleanlng.and laundry plckmup location~ includlng incldental
pressing and repair. ;.
Dry cleenlng and laundry selfrservlce facility.
Employment agency.
Florist Shop.
Floor covering.
Frozen foods, not including a locker plant.
Furniture, includlng upholstery, ~n~en conducted ss a secondary use.
Fur products and the processlng of furs when dlrectly related to
retail sales from the site.
Gifts or novelties.
- 322 -
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(h~)
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(qq)
(rr)
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(aaa)
(bbb)
( ccc'~
(dddl
(eee)
(fff}
(gggJ
(hhh~
(ill)
(j j j)
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<111I
Glass, china and pottery.
Grocery, fruit and vegetables.
Hardware.
Hobby crafts including handicraft classes.
Hotel.
Interior decorating studio.
Jewelry, time pieces and repalrs.
Leather goods and luggage.
Library, both public end private.
Liquor store (off-sale)
Meat market, but not Jncludlng processing for a locker plan:.
Musical instruments and repairs.
Newsstands.
Offices-business and professional.
Offlces-gove~nmental.
Paint, wallpaper and related materials.
Pet shop, provided the operation shall not include the boarding
of pets for a fee, the maintaining of pens outside of the building
or the operating so es to cause an offensive odor or noise.
Photographic studio.
Pipe and tobacco shop.
Post office or telegraph sub-station.
Printing shops which occupy not more than three thousand (3,000)
square feet of gross floor area.
Records, television, red;o, hi-fi and recording equipment.
Savings end loan offices.
Sewing machine, related equipment end sewing classes.
Shoes and shoe repair.
Sporting goods.
S:atlonery supplies.
Ta~lor shop.
Theater, no: of drive-in variety.
Television studio.
Toys.
Transportation center.
Travel bureau.
Variety store.
323
$'~CTION 11 "LB" LIHITED BUSINESS OISTRICT
g.lll(1) Permitted Principal Uses
Within any "LB" Limited Business Oistrlct no structure or land shall be
used except for one (I) or more of the followlng uses:
(a)
Funeral homes and mortuaries provided the prlncipal building
is not less than fifty (50) feet f.~c~ the lot llne of · lot
in the 'R" Oistrlct.
(b) Medical and dental clinlcs.
(c)
Motels and motor hotels provided the site shall contain not
less than four hundred (qO0) square feet per rental unlt.
(d)
Multiple family buTldlngs subject to the lot area per family
provisions of Section 9.110(~).
(e) Offices of persons in the professions.
Offices of a general nature provided that not more than 30
percent of the floor space shall be devoted to storage or repair,
fabricating or assembling of goods. Goods sold at retall shall
not be supplled from stock kept on the premises.
Offices of governmental units.
(b)
Schools and colleges where ali the classes held on the site
are with a building.
Ord. 911,
'eff. 3/11/80
Detached branch bank/~g facili~ie$}
Conditlonal Uses
Within any "LB" Limited Business District no structure or land shall be
used for the followlng uses except by conditlonal use permit.
(&) Accessory structures other than private garages.
(b)
Art studio, interior decorating studio, photographic studio,
music studio, and dance studio, provided no retail sales
are made nor any manufacturing conducted on the site.
319
(ca Private clubs and lodges not operated ~or a profit.
Hosplt·ls for human care, nursing homes, rest homes or retlrement
homes, provided the site shall contain not less than six hundred
(600) square feet of lot ·rea for each person to be acconm~dated
and that no building be located less than f~fty (50) feet from the
side lot line.
H~storlal build~ngs, museums, art institutes, g·ll·rles ·nd theater
for the live arts.
(£) Nursery and landscape sales.
Radio ·nd television studies.
(hi Radio ·nd television towers.
(il
Retail sales ·nd services may be provided by vending devices or
by personnel when such retail ·rea Is within · bulldlng so
constructed and malntained that ·11 access if from · lobby, hall
or court and not dlrectly from the out-of-doors, It being the
intent that such sales and services are provided for the co·van-
ience of the occupants of the buildlng.
(3)
Operation of public transportation, but not switching, storage or
other railroad activities.
(k)
Utillty service structures, which shall be in· building which
conforms to the yard requlrements and architectural style of the
neighborhood.
Ord.ll61
elf. 5-25-88
(;)
(:)
Research and development laboratorles.
Retall stores, shops, offices and small service businesses catering
to neighborhood patronage, deemed to be ms appropriately and desirably
located Tn the LB zone.
(n) Day care centers.
Amended 8/13/90(0)
Ord.1204
Single family residence of the owner of the business that constitutes
the principal use of the parcel as an accessory use subject to annual
renewal and reappllcatlon if it has changed in scale or character.
Permitted Accessory Uses
Within any "LB" Limited Business 01strlct the following uses shall be permitted
· ccessory uses:
Private garages, off-street parking and loading spaces ms regulated
in this Ordinance.
(~) Decorative landscape features much as fountains, patios, etc.
320
CITY OF COLUMBIA HEIGHTS
Gary L. Pe=erson
Councilmembers:
Donald G. Jolly
Marls/ne Szurek
Jul/erme W¥ckorf
John Hunter
City lVL~nager:
Walter R. Fe~z~
COMM'UNYfY DEVELOPiV~ENT
August 23, 1999
Bruce Nedega~rd
President
Nedegaard Custom Homes
1814 Northdale Boulevard
Coon Rapids, IVEq 55448
REOEI.V. ED
SEP 2
COMMUNITY. D~-VELOP_MEN.~
Re: Demolition of'structure at 4~-00 Central Avenue NE.
Dear Bruce:
Based upon our phone conversation of this morning, I have done some further research on City
requirements for the demolition of the vacant structure at 4200 Central Avenue NE. As you
know, City policy has been to require the sewer and water lines be disconnected ax the main prior
to the issuance ora bui]din$ demolition permit. However, based upon the fact you.have submit-
ted plans for Pla. Mng and Zon~n~ Commission consideration to construct a new building on this
same site, we have adjusted this policy for this case only. Furthermore, given the foodng depth of
your proposed structure, the location of the new structure relative to the ex/sting structure to be
demolished, and the need for a new trench to connect the new water sendcc, we believe it is
appropriate to make this adjustment to permit the street excavation into the Central Avenue right-
of-way at the same time. It will be Lmportant for you to follow the requirements outlined in the
following paragraph.
The City of Columbia Heights will allow the existing building at 4200 Central Avenue NE to be
removed prior to the disconnect of the sewer and water services subject to the following (the
disconnects only have been completed for the services to the former structure at 4212 Central
Ave.):
1. Water must be shut-off al the corporation stop prior to structure demolition.
All required permits must be obtained fi.om the Minnesota Department of Transportation
in addition to the City of Columbia HeiSts. ' '"
A licensed master plumber shall perform the disconnect and tap. In order to license a
master plumber in the City of Columbia Heights they must submit the appropriate
application form, certificate of insurance, and performance bond in the amount of $3,000
to the Community Development Department (see attached).
The new water service must be of sufficient size to accommodate the water usage for the
proposed facility.
Bruce Nedega~d
August 23, 1999
Page two
The existing water service must be c[isconneeted at the main and the sanitary sewer se.w~ce
disconnected at the property line. New services must be installed depending upon the
condition of the ex~sting services.
At the time the disconnect and tap are performed, the Public Works Department must be
notified in order that a staffmember may inspect the work prior to back~IHng the excava-
tion trench(es).
Th/s work must be performed satisfae~ori]y, inspected, comply with all state and local
codes, and be approved by the Publlc Works Dep~, t~uent prior to granting approval of the
foundation/footings inspection for the new structure by the Columbia Heights Building
Official.
We view these matters as very important to insuring the public health, safety, and welfare. They
are also necessary to insuxe the water distribution system is uncompromised. We ask that you
sign the Certification Statement on the following page and return this by fax to my office at 612-
782-2857 and also marl an orig~,~ally signed hard copy to my anent/on at the address on this
letterhead.
I have forwarded a copy of dated utility maps we have on file in our Department including water,
sanitary sewer, and storm sewer utility maps. I encourage you to contact the Public Works
Department dixectly for more specific in.formation. The Building Official may allow floor dr~
to the storm sewer/sanitary sewer provided grease and fl~rnm~hle waste txaps are installed. Please
contact h~rn directly for more detailed information. Regarding the marked trees with dutch elm
disease, I have verified that none o£the marked trees are located on property owned by the EDA.
Thank you in advance for your cooperahon and understanding. If you have any questions
regarding this matter, feel free to contact me a~ 782-2855 or Kevin Ha~en a~ 782-2882.
I~enneth R. Anderson
Commlmity Development Director
Attachment: Licensing requirements
Utility maps
c: Wait Fehst
Kevin Hansen
Latunm McChmah~n
Mci Collova
file
Bruce Nedegaard
August 23, 1999
Page three
RECEIVED
2
.3OMMUNIT¥ DEVELO~MEN
CERTIFICATION STATEMLmNT:
I cenify by my signature below that I willfully comply with all requiremen~ as outlined in this
letter and az may be required by state and local codes and Planning and Zoning Commission;
City Council; and Building Inzpection, Engineering, Fire and Planning Department staff
approvals. Furth~,'~nore, I uncondifionaily consent to reimburse the City for all ~.,penses
incurred to complete said work that may be incomplete and/or unsarisfactorily performed.
Bruce Nedegmazd (Si~nature) 0
Date
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55~.21-3878 (612) 782-2800 TD[~ 782-2806
PLAff//Vlff/G A/VD ZONlff/G CO&l/If/SS/Off/
NOTICE OF PUBLIC HEARING
Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City
Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, Beptember 7, 1999. The order of business is as follows:
A request for site plan approval to construct an approximately 6,528 square foot office building on property
currently located at 4200 Central Avenue NE and 4216 Central Avenue NE.
Section 9.I05(6) of the Columbia Heights Zoning Ordinance requires that the Planning and Zoning Commission
review and approve site plans prior to the issuance of building permits for construction other than single and two
family residence.
This is also a request for a rezoning of 4216 Central Avenue NE from LB, Limited Business, to RB, Retail
Business. The property included in the rezoning is legally described as follows: Lot 9, Block 37, Columbia
Heights Annex to Minneapolis.
Notice is hereby given that all persons having an interest will be given an opportunity to be heard.
Planning and Zoning Commission
CITY OF COLUMBIA HEIGHTS
Wait Fehst
City Manager
kp
CITY COUNCIL LETTER
Meeting of.' 9/13/99
AGENDA SECTION: PUBLIC HEARINGS ORIGINATING DEPARTMENT: CITY MANAGER
NO:
~ PUBLIC WORKS
ITEM: RESOLUTION ORDERING AN IMPROVEMENT BY: K. Hanse~ BY:
OFANALLEY, P.1.R., 1017, WEST OF RESERVOIR DATE: 9/8/99~L~'-'''~'~- DATE:
BLVD.,SOUTH OF CIRCLE TERRACE b ' ~
Background:
The Improvement Hearing for the 1999 Alley Program was held March 29, 1999, and consisted of constructing 15 alley
segments throughout the City. The Hearing was continued to April 23, 1999. At this meeting all improvements were ordered.
In August a petition signed by property owners was received by the City requesting new alley construction a portion of the alley
west of Reservoir Blvd. and south of Circle Terrace Blvd. The proposed alley would extend from Circle Terrace to the south
property line of 4116 Reservoir Blvd.
Analysis/Conclusions:
An amended feasibility report, engineer's cost estimate and map are attached for reference. The proposal includes concrete alley
construction, 6 inches in thickness and 12 feet in width. If ordered by the Council, this alley segment will be included in the
1999 Alley Improvement Program. The proposed assessment methodology is the same as what was proposed under the concrete
alley paving program on a parcel unit basis, at $1,200 per parcel.
Recommended Motion: Move to accept the Feasibility Report for the petitioned alley improvement, west of Reservoir Blvd.,
150' south of Cimle Terrace Blvd. to Circle Terrace Blvd.
Recommended Motion: Move to waive the reading of the resolution, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 99-75 being a Resolution ordering improvements, P.I.R. 1017, west of
Reservoir Blvd., 150' south of Circle Terrace Blvd. to Circle Terrace Blvd.
KH:jb
99-291
Attachments:
Resolution
Hearing Notice
Amended Feasibility Report
Map
Project Estimate & Assessment Rate Sheet
COUNCIL ACTION:
RESOLUTION NO. 99-75
BEING A RESOLUTION ORDERING IMPROVEMENT AiqD PREPARATION OF PLANS
WHEREAS, the Columbia Heights City Council received a petition to construct a
concrete alley and by Resolution No. 99-71 the 23rd day of August, 1999, fixed
a date for a council hearing on the proposed improvement of an alley, West of
Reservoir Boulevard and from 150' South of Circle Terrace Boulevard to Circle
Terrace Boulevard.
~ WHEREAS, ten days mailed notice and twice published notice of the hearing
a week apart was given, and the hearing was held thereon the 13th day of
September, 1999, at which all persons desiring to be heard were given an
opportunity to be heard thereon,
WHEREAS, the Council determines to proceed with this local improvement,
portion of the cost being defrayed by special assessments under Charter
provisions.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA:
1. That the extent of such improvements is as follows:
Concrete alley construction, 12 feet in width.
Work includes required utility work, new granular sub-base, new
aggregate base, new concrete surfacing, required retaining wall,
concrete or bituminous driveway, service walk/step and sod replacement
and miscellaneous construction items.
Such improvement is necessary, cost-effective, and feasible as detailed
in the feasibility report.
Such improvement is hereby ordered as proposed in Resolution No. 99 - 71
on 23rd day of August, 1999.
4, These improvements shall also be known as P.I.R. 1017 - Project #9902.
Kevin Hansen is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of
such improvement.
Adopted by the Council this 13th day of September, 1999.
Offered by: Hunter
Seconded by: Jolly
Roll Call: AIl ayes
CITY OF COLUMBIA HEIGHTS, MINNESOTA
Jo-~nne Student, Deputy City Clerk
Gary L. Peterson, Mayor
CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Pursuant to City Charter, notice is hereby given that the City Council has determined the
following Public Improvement Hearing be held on Monday, September 13, 1999, at 7:00 P.M. in
the City Council Chamber, 590 40th Avenue to consider:
1999 ALLEY REHABILITATION PROGRAM
ADDENDUM #2
CITY PROJECT 9902
Estimated cost of improvements
Estimated assessments for improvements
Estimated number of years for assessment
$11,100.00
$ 3,600.00
10
CONCRETE ALLEY CONSTRUCTION
P.I.R. 1017 West of Reservoir Blvd
150' South of Circle Terrace Blvd To Circle Terrace Blvd
The proposed alley width is 12'. Work includes required utility work, new granular sub-
base, new aggregate base, new concrete surfacing, required retaining wall, concrete or
bituminous driveway, service walk/step and sod replacement, and miscellaneous
construction items.
Notice is hereby given that all persons having an interest therein will be given an opportunity to be
heard, and such information pertaining to the said construction or installation may also be
considered at that time. The hearing may be continued to additional dates.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or
access to, or treatment or employment in, its services, programs, or activities. Upon request,
accommodation will be provided to allow individuals with disabilities to participate in all City of
Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are
available upon request when the request is made at least 96 hours in advance. Please call the City
Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf
only.)
CITY OF COLUMBIA HEIGHTS
WALTER FEHST, CITY MANAGER
Published in Focus on 9/2/99 and 9/9/99
City of Columbia Heights
FEASIBILITY REPORT
FOR
1999 ALLEY IMPROVEMENTS
ALLEY RECONSTRUCTION
CITY PROJECT 9902
ADDENDUM #2
SEPTEMBER, 1999
ENGINEERING DEPARTMENT
637 38th Avenue NE, Columbia Heights, MN 55421
612-782-2880 · 612-782-2875 (Fax)
GRAVEL ALLEY IMPROVEMENTS
ALLEY RECONSTRUCTION
COLUMBIA HEIGHTS, MINNESOTA
PROJECT NUMBER 9902
ADDENDUM #2
LOCATION:
IMPROVEMENTS:
INITIATION:
OWNERS
ABUTTING:
ISSUES:
FEASIBILITY:
SCHEDULE:
CONCRETE ALLEY CONSTRUCTION -
WEST OF RESERVOIR BLVD: 150' SOUTH OF CIRCLE TERRACE BLVD
TO CIRCLE TERRACE BLVD
This feasibility study provides an analysis of the alley construction referenced
above.
Alley Surface.
West of Reservoir Bird, 150' South of Circle Terrace Blvd to Circle Terrace Blvd,
three adjacent property owners submitted a petition requesting the north end of the
alley adjacent to their properties be constructed.
West of Reservior Blvd
150' South of Circle Terrace Blvd to
Circle Terrace Blvd
(3)
A platted alley is located west of Reservoir Blvd, from 41st Avenue to Circle
Terrace Blvd. Currently, this alley is not open to vehicle traffic. Water main and
sanitary sewer main are located in the alley right-of-way. The water main was
replaced in 1989.
The Contractor awarded the 1999 Alley Improvement Project will add this
proposed alley construction to the current contract using the bid unit prices. A
time extension to the contract will be required.
The proposed improvement project is cost-effective with the inclusion of partial
city funding, and technicaily feasible. The project and project elements should be
implemented as proposed in this study. The improvements, once completed, will
provide a benefit to the properties served.
Construction is scheduled to begin in the late spring of 1999, with substantial
completion for the original project occurring in the early fall. The work for this
alley will extend into October.
Page 1
FINANCING:
ASSESSMENT:
Council receives final Feasibility Report and orders Public Improvement Hearing ...... April 12
Public Improvement Hearing and Council orders Public Improvement Project ......... April 26
Council Approves Plans and Specifications, Authorizes Advertisement for Bids ....... April 26
Bid Opening ............................................................ May 18
Council Awards Contract .................................................. May 24
Begin Construction ........................................................ June 7
Construction Completed (Original Project) ................................. September 15
Construction Completed (Addendum #2) .................................... October 29
The estimated costs for this additional alley segment is $11,100 for a total 1999
Alley Improvement Program project cost of $ 563,435. This does not include
utility and related work. All utility work done as part of the project will be paid
for from the appropriate utility fund.
Financing would be a combination of bonding funds and assessments to benefitted
properties,
A portion of the alley improvements are proposed to be assessed to benefitting
properties. A policy has been adopted by the City Council by resolution to assess
alley reconstruction on a parcel basis. Assessing 100% of the construction cost
would result in an average cost of $2,900 per parcel. Based on the cost-sharing
formula developed for alley reconstruction, staff recommends an assessment of
$1,200 per parcel for the concrete alley construction.
Page 2
4100
41st Ave
(.~ City of
Columbia Heights
Engineering / Public Works
1999 Proposed
Assessment Project-
Alley Construction
Assessrr~t Project Legend:
.Concrete Co.ruction
RESIDENTIAL
COMM-MF
D~SCOUN7
v.~t~,. W OF RESERVOIR
!S OF 41ST
N
Nt~ Date: 9/9/1999
* F.,~r~e,b~'u~c VYor~Depar~,nt
*
ENGINEER'S ESTIMATE
ALLEY CONSTRUCTION
P.I.R. 1017 WEST OF RESERVOIR BLVD
150' SOUTH OF CIRCLE TERRACE BLVD TO CIRCLE TERRACE BLVD
ALLEY CONSTRUCTION COSTS
No. Description Quantity Unit Unit Price Total
1 Mobilization/clear and grub I L.S. $600,00 $600.00
2 Remove concrete curb and gutter 25 L.F. $5,50 $137.50
3 Remove curb box and stop 2 Ea. $810,00 $1,620.00
4 Subgrade excavation 54 C.Y. $10,00 $540.00
5 Granular borrow 54 C.Y. $11,00 $594.00
6 Common excavation 175 C.Y. $12.00 $2,100.00
7 Aggregate base class 5 26 Ton $9.00 $234.00
8 Concrete curb and gutter 25 L.F. $16.00 $400.00
9 Concrete alley with apron 162 S.Y. $27.00 $4,374.00
10 Sod w/topsoil 100 S.Y. $4.80 $480.00
$11,079.50
STORM SEWER CONSTRUCTION COSTS
No. Description Quantity Unit Unit Price Total
1 Mobilization/clear and grub 1 L.S. $400.00 $400.00
2 Remove retaining wall 105 L.F. $5.00 $525.00
3 Swale construction / grading 1 L.S. $1,725.00 $1,725.00
4 12" RCP storm 83 L.F. $45.00 $3,735.00
5 Construct CB with casting 1 Ea. $1,200.00 $1,200.00
6 2" Insulation 36 S.Y. $20.25 $729.00
7 Aggregate pipe bedding 10 Ton $10.00 $100.00
8 Sod w/topsoil 100 S.Y. $4.80 $480.00
$8,894.00
TOTAL CONSTRUCTION COSTS
$19,973.50
09/09/99 PAGE I G\PW~ENG\PROJECTS\1999\9902\HEARING 3
PROPOSED ASSESSMENT COSTS
ALLEY CONSTRUCTION
P.I.R. 1017
WEST Of RESERVOIR BLVD
150' SOUTH OF CIRCLE TERRACE BLVD TO CIRCLE TERRACE BLVD
ESTIMATED COSTS
ALLEY CONSTRUCTION
ENGINEERING
ADMINISTRATION
ALLEY CONSTRUCTION PROJECT COST
$11,079.50
$1,107.95
$634.34
$12,821.79
ASSESSMENT: 3 PARCELS
FULL ASSESSMENT RATE
$12,821.79
3
$4,273.93 / PARCEL
ESTIMATED COST SHARING
TOTAL PROJECT COST
CITY SHARE
ASSESSED COST
PROPOSED ASSESSMENT RATES
CONCRETE ALLEY
RESIDENTIAL
$3,600.00
3
$12,821.79
($9,221.79)
$3,600.00
$1,200.00 / PARCEL
09/08/99 PAGE 1G\PW~ENG\PROJECTS\1999\9902\HEARING 3
CITY COUNCIL LETTER
Meeting of: August 23, 1999
AGENDA SECTION: Public Heating ORIGINATING DEPT.: CITY MANAGER
NO: ~ Community Development APPROVAL
ITEM: Second Reading of Ordinance 1398, Sale BY: Randy Schumacher BY:
of DATE: August 17, 1999
NO: 4519/4521 Taylor Street NE &" l~
Issue Statement: The enclosed information represents the bids received on the sale of two City owned
duplexes, 4519/4521 Taylor Street and 4642/4644 Taylor Street Columbia Heights, MN. The bids were opened
and mad aloud in the City Council Chambers on August 12, 1999 at 11:30 am. The bidding process has now
been completed and the City Council may now consider awarding the bids.
Background: The City currently owns two vacant duplexes located at the above Taylor Street addresses. The
unit at 4519/4521 Taylor was purchased in January, 1994, for $53,000. After the purchase, a total of $22,840.43
was used for rehabilitation for a total investment of $75,840.43.
The other unit, 4642/4644 Taylor Street was purchased in 1990 for $85,250 with an additional $2,000 invested
for rehabilitation issues. Last summer, the EDA Board determined that they should not be in the rental business
and would like to see the property owner-occupied. At the April 26, 1999, City Council meeting, City staff was
authorized to take all necessary steps to advertise the properties for sale in "as is" condition. In addition, the
successful bidder on 4519/4521 Taylor Street would be required to construct a two stall garage (minimum size
20 ft. x 20 ft.) that complies to all City and State codes. The City Councils priority use for these units was
focused on: (A) conversion to single family, or (B) owner-occupied/rental duplex. Bidders proposing absentee
ownership of the duplex units would also be considered, but with less priority.
In order to get maximum public exposure on the advertisement for bids, staff posted notices at City Hall, the
Library, Murzyn Hall, on the local cable channel, sent notices to local realtors, advertised for three weeks in the
Focus News real estate showcase, and one week in the Minneapolis Star Tribune. This generated interest f~om
over 40 requests for bidding packets.
Analysis: Pursuant to Minnesota Statute 412.211 and 410.22, cities have the power to sell land they no longer
need. The City Council has extreme latitude on how they dispose of surplus property and is not bound to sell to
the highest bidder. Their decision on who to sell to may be based on local plans and policies which have the best
interests of the public in mind.
On August 12, 1999, the City closed bids for the two duplex units on Taylor Street. A total of twelve bids were
received. Seven bids for 4642/4644 Taylor Street and five bids for 4519/4521 Taylor Street. Two of the bidders,
Mr. Gregory Huber and Mr. Samuel A. Nyakundi, did not submit bid bonds or deposits because they are unable
to secure mortgage financing and are requesting rentJpurchase agreements. To be fair to the participants who
met all bidding requirements, I will not include these two proposals in my review but will include them in the
packets for your information.
Option #1 - Based on best financial return to the City with owner occupant duplex status.
· Ms. Phoua Lee submitted the high bid for 4642/4644 Taylor Street in the amount of $91,000. Ms. Lee
plans to have her parents live in one half of the duplex and provide day care for her children while she and
her husband would occupy the other half.
Mr. Ernest Payan submitted the next highest bid in the amount of $85,000 for 4642/4644 Taylor Street but
indicated he would be interested in the 4519/4521 Taylor Street duplex if that was available. He would
Sale of Taylor Street Duplexes Council Letter
August 16, 1999, City Council meeting
Page 2
occupy one side and rent the other to his brother-in-law. By approving this proposal the City would
receive the best financial return ($176,000) and maintain owner-occupant status.
Option #2 - Based on highest quality and value improvements to the units, higher rents, and general
neighborhood upgrade with absentee owner duplex status.
To accomplish this scenario, Mr. Ivan Priem has submitted bids on both units in an amount of $72,900
respectively ($145,800 total). Mr. Priem has a strong history of renovation ability and proposes to make
significant upgrades throughout both units. He has prior experience with a 4-plex on Madison Street
which received high grades from the City Fire and Inspection Departments.
· The Swervo Development Corporation has submitted bids on both units as well. This proposal is
somewhat different in that their first priority would be to convert both units into townhomes (individual
owned) thus creating four independently owned units ( see attached memo from Joe Hollman). Their
second priority would be similar to Mr. Priems, however, I do not believe the proposed improvements
would be as extensive. Their bid on 4519/4521 Taylor Street was $66,350 and on 4642/4644 it was
$71,350 for a total bid of $137,700.
As mentioned earlier, the City Council has great flexibility in the sale of these units. I have outlined the above
two options based on the discussion the City Council had at its April 26, 1999, meeting. In addition, the City
staff is in the process of analyzing the impact of the Community Development Block Grant dollars that were
used in acquiring these units. A complete review of that issue will be forwarded to the City Council after Anoka
County completes our request for information.
Recommendation: Based on the discussion at the August 16, 1999 City Council work session, the general
consensus favored the need to select owner occupants for this unit, as well as receiving the greatest remm on
investment for the city. To accomplish this outcome, staff recommends accepting the bid from Ernesto Payan in
the amount of $85,000.00 for the duplex located at 4519/4521 Taylor Street NE.
Recommended Motions:
Move to close the public heating.
Move to waive the second reading of Ordinance No. 1398, there being ample copies available to the public.
Move to adopt the second reading of Ordinance No. 1398, being an ordinance amending Ordinance No. 853,
City Code of 1977, authorizing the conveyance of certain real estate at 4519/4521 Taylor Street NE.
Attachments
COUNCIL ACTION:
ORDINANCE NO. 1398
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, Cl'f-Y CODE OF 1977,
AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4519/4521
TAYLOR STREET NE
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may convey unto Ernesto Payan the
real property at 4519/4521 Taylor Street NE described as follows,
to wit:
Lot Twenty-one (21) and the North One-half (¼) of Lot Twenty (20)
in Block Seven (7) of Sheffield's Second Subdivision according to
the plat thereof on file and of record in the office of the Register of
Deeds of Anoka County, Minnesota.
Section 2:
The Mayor and City Manager are herewith authorized to execute
deed to effectuate the conveyance of said real estate subject to the
terms, purchase price, and conditions specified in the Purchase
Agreement.
Section 3:
This Ordinance shall be in full force and effect from and after thirty
(30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
August 23, 1999
September 13, 1999
September 13, 1999
Offered By: Wyckoff
Seconded By: ~un[er
Roll Call: All ayes
Gary L. Peterson, Mayor
Jo-Anne Student, Council Secretary
CITY COUNCIL LETTER
Meetin~ of: August 23, 1999
AGENDA SECTION: Public Heating ORIGINATING DEPT.: CITY MANAGER
NO: ~ Community Development APPROVAL
ITEM: Second Reading of Ordinance 1399, Sale BY: Randy Schumacher BY:
of DATE: August 17, 1999
NO: 4642/4644 Taylor Street NE ~ - ~
Issue Statement: The enclosed information represents the bids received on the sale of two City owned
duplexes, 4519/4521 Taylor Street and 4642/4644 Taylor Street Columbia Heights, MN. The bids were opened
and read aloud in the City Council Chambers on August 12, 1999 at 11:30 am. The bidding process has now
been completed and the City Council may now consider awarding the bids.
Background: The City currently owns two vacant duplexes located at the above Taylor Street addresses. The
unit at 4519/4521 Taylor was purchased in January, 1994, for $53,000. After the purchase, a total of $22,840.43
was used for rehabilitation for a total investment of $75,840.43.
The other unit, 4642/4644 Taylor Street was purchased in 1990 for $85,250 with an additional $2,000 invested
for rehabilitation issues. Last summer, the EDA Board determined that they should not be in the rental business
and would like to see the property owner-occupied. At the April 26, 1999, City Council meeting, City staffwas
authorized to take all necessary steps to advertise the properties for sale in "as is" condition. In addition, the
successful bidder on 4519/4521 Taylor Street would be required to construct a two stall garage (minimum size
20 ft. x 20 ft.) that complies to all City and State codes. The City Councils priority use for these units was
focused on: (A) conversion to single family, or (B) owner-occupied/rental duplex. Bidders proposing absentee
ownership of the duplex units would also be considered, but with less priority.
In order to get maximum public exposure on the advertisement for bids, staffposted notices at City Hall, the
Library, Murzyn Hall, on the local cable channel, sent notices to local realtors, advertised for three weeks in the
Focus News real estate showcase, and one week in the Minneapolis Star Tribune. This generated interest from
over 40 requests for bidding packets.
Analysis: Pursuant to Minnesota Statute 412.211 and 410.22, cities have the power to sell land they no longer
need. The City Council has extreme latitude on how they dispose of surplus property and is not bound to sell to
the highest bidder. Their decision on who to sell to may be based on local plans and policies which have the best
interests of the public in mind.
On August 12, 1999, the City closed bids for the two duplex units on Taylor Street. A total of twelve bids were
received. Seven bids for 4642/4644 Taylor Street and five bids for 4519/4521 Taylor Street. Two of the bidders,
Mr. Gregory Huber and Mr. Samuel A. Nyakundi, did not submit bid bonds or deposits because they are unable
to secure mortgage financing and are requesting rent/purchase agreements. To be fair to the participants who
met all bidding requirements, I will not include these two proposals in my review but will include them in the
packets for your information.
Option #1 - Based on best financial return to the City with owner occupant duplex status.
Ms. Phoua Lee submitted the high bid for 4642/4644 Taylor Street in the amount of $91,000. Ms. Lee
plans to have her parents live in one half of the duplex and provide day care for her children while she and
her husband would occupy the other half.
Mr. Ernest Payan submitted the next highest bid in the amount of $85,000 for 4642/4644 Taylor Street but
indicated he would be interested in the 4519/4521 Taylor Street duplex if that was available. He would
Sale of Taylor Street Duplexes Council Lei~er
August 16, 1999, City Council meeting
Page 2
occupy one side and rent the other to his brother-in-law. By approving this proposal the City would
receive the best financial return ($176,000) and maintain owner-occupant status.
Option #2 - Based on highest quality and value improvements to the units, higher rents, and general
neighborhood up~ade with absentee owner duplex status.
· To accomplish this scenario, Mr. Ivan Priem has submitted bids on both units in an amount of $72,900
respectively ($145,800 total). Mr. Priem has a strong history of renovation ability and proposes to make
significant upgrades throughout both un/ts. He has prior experience with a 4-plex on Madison Street
which received high grades fi.om the City Fire and Inspection Departments.
· The Swervo Development Corporation has submitted bids on both un/ts as well. This proposal is
somewhat different in that their first pr/ority would be to convert both units into townhomes (individual
owned) thus creating four independently owned units ( see attached memo from Joe Hollman). Their
second priority would be similar to Mr. Pr/ems, however, I do not believe the proposed improvements
would be as extensive. Their bid on 4519/4521 Taylor Street was $66,350 and on 4642/4644 it was
$71,350 for a total bid of $137,700.
As mentioned earlier, the City Council has great flexibility in the sale of these units. I have outlined the above
two options based on the discussion the City Council had at its April 26, 1999, meeting. In addition, the City
staff is in the process of analyzing the impact of the Community Development Block Grant dollars that were
used in acquiring these units. A complete review of that issue will be forwarded to the City Council after Anoka
County completes our request for information.
Recommendation: Based on the discussion at the August 16, 1999 City Council work session, the general
consensus favored the need to select owner occupants for this unit, as well as receiving the greatest return on
investment for the city. To accomplish this outcome, staffrecommends accepting the bid fi.om Phoua Lee and
Laj L. Wang in the amount of $91,000.00 for the duplex located at 4642/4644 Taylor Street NE.
Recommended Motions:
Move to close the public heating.
Move to waive the second reading of Ordinance No. 1399, there being ample copies available to the public.
Move to adopt the second reading of Ordinance No. 1399, being an ordinance amending Ordinance No, 853,
City Code of 1977, authorizing the conveyance of certain real estate at 4642/4644 Taylor Street NE.
Attachraents
COUNCIL ACTION:
ORDINANCE NO. 1399
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977,
AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 4642/4644
TAYLOR STREET NE
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights may ccnvey unto Laj L. Wang and
Phoua Lee the real property at 4642/4644 Taylor Street NE
described as follows, to wit:
Lot Five (5) and the South One-half (¼) of Lot Four (4), Block One
(1), Sheffield's Second Subdivision according to the plat thereof on
file and of record in the office of the Register of Deeds at Anoka,
Anoka County, Minnesota.
Section 2:
The Mayor and City Manager are herewith authorized to execute
deed to effectuate the conveyance of said real estate subject to the
terms, purchase price, and conditions specified in the Purchase
Agreement.
Section 3:
This Ordinance shall be in full force and effect from and after thirty
(30) days after its passage.
First Reading:
Second Reading:
Date of Passage:
September 13~ 1999
Offered By: Szurek
Seconded By: Jcl ly
Roll Call: Al I ayes
Gaw L. Peterson, Mayor
Jo-Anne Student, Council Secretary
CI"FY COUNCIL LE'FI'ER
MEETING OF: SEPTEMBER 13_~.~_1999
AGENDA SECTION: PUBL I C HEARING ORIGINATING DEPT.: CITY MANAGER
NO: ~1~ FINANCE APPROVAL
ITEM: Beinga Resolution Adopting a BY: WILLIAM E~ITE~ BY:
Proposed Budget, Setting the City,
EDA, and HRA Proposed Local Levy, DATE: 8/26~99~
and Establishing a Budget Hearing
Date for Property Taxes Payable in
2000
NO: ~11~ -~l~
At the work session of August 30, 1999, the City Council reviewed the proposed 2000 budget summary and the
proposed local levy for 2000. Under the current law, it is necessary for the City to certify a proposed levy, proposed
budget, and a public Truth in Taxation hearing date to the County Auditor by September 15th, On or before
December 28, 1999, the City must certify a final levy to the County Auditor. The final levy can be less than the
proposed levy but it cannot be more than the proposed levy.
In addition to the City's local levy, the County collects and distributes to cities an area-wide fiscal disparities tax.
This area-wide tax increased last year, and it is currently estimated that there may be a slight increase for 2000.
For budgeting purposes, we have used $819,846 for area-wide tax in 2000. The final area-wide tax figure will be
available prior to the City's adoption of a final tax levy. The attached resolution includes the current maximum
estimated area-wide tax amount and the City Manager's proposed local levy.
Under Minnesota state statutes, the City's public budget hearing date cannot conflict with the dates of the County's,
school district's, or metropolitan agencies' hearings. Listed below is a schedule of their hearing dates. The City can
hold their hearing on any other date between November 29th, and December 20, 1999.
Anoka County
School District 13
Metropolitan Agencies
Proposed City of Columbia Heights
Hearing Date
December 2
December 7
December 1
December 6
Reconveninq Date
December 20
December 14
December 8
December 13
The resolution also ratifies the Housing and Redevelopment Authority tax levy of $94,752, the Economic
Development Authority tax levy of $119,296 and establishes the budget hearing date.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available for
the public.
RECOMMENDED MOTION: Move to adopt Resolution 99-'~z/, Being a Resolution Adopting a Proposed Budget,
Setting the City, HRA, and EDA Proposed Local Levy, and Establishing a Budget Hearing Date for Property Taxes
Payable in 2000, with the total HRA levy set at $94,752, and the City, Library and EDA levy set at $3,295,956 and
the Truth in Taxation hearing date of December 6, 1999 at 7 p,m.
WE:sms 9908261
Attachment: Sivanich letter of 08/20/99
COUNCIL ACTION:
RESOLUTION 99-xxx
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A PROPOSED BUDGET FOR THE YEAR 2000, AND SETFING THE PROPOSED TOTAL CITY LEVY
COLLECTABLE FOR THE YEAR 2000 AND APPROVE THE HRA LEVY OF $94,752
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2000 is hereby approved and
adopted with appropriations for each of the funds as listed below.
General Fund
State Aid
Cable Television Fund
Library
DARE Project
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Expense Including Inter~und Transfers
Expense
8,181,536
119,850
212,399
565,680
8,325
570,944
463,818
1,321,648
1,441,331
1,306,361
1,507,210
315,574
273,598
55,000
2,363,310
18,706,584
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2000:
General Fund
State Aid
Cable Television Fund
Library
DARE Project
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
Total Revenue Including Interfund Transfers
Revenue
8,181,536
119,850
212,399
565,680
8,325
570,944
463,818
1,321,648
1,441,331
1,306,361
1,507,210
315,574
273,598
55,000
2,363,310
18,706,584
Section C. The following proposed sums of money are levied for the current year, collectable in 2000,
taxable property in said City of Columbia Heights, for the following purposes:
upon the
G:B UDGET~B2K~res 123~aids levy
RESOLUTION 99-xxx
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA
ADOPTING A PROPOSED BUDGET FOR THE YEAR 2000, AND SETFING THE PROPOSED TOTAL CITY LEVY
COLLECTABLE FOR THE YEAR 2000 AND APPROVE THE HRA LEVY OF $94,752
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The proposed budget for the City of Columbia Heights for the year 2000 is hereby approved and
adopted with appropriations for each of the funds as listed below.
Estimated Area-Wide
Estimated General Fund Levy
Estimated Library Fund Levy
Estimated EDA Fund Levy
Total Proposed Levy
895,085
1,781,331
500,244
119,296
3,295,956
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for fiscal year 2000 in the amount of $94,752.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: That the budget hearing was held on December 6th at 7:00 P,M. in the City Council Chambers.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 13th day of September 1999
Offered By:
Seconded By:
Roll Call:
Gary Peterson, Mayor
Jo-Anne Student, Council Secretary
G B UDGE'~B2K~res 123~aids levy
MINNESOTA Department of Revenue
Property Tax Division
Mail Station 3340
Phone (651) 296-5145
St. Paul, MN 55146-3340
Fax (651) 297-2166
Payable 2000 Overall Levy Limitation Notice
COLUMBIA HEIGHTS CITY OF
CLERK-TREASURER
CITY HALL
590 40TH AVE NE
COLUMBIA HEIGHTS, MN 55421
July 28, 1999
RECEIVED
IUL 3 0 19 s
The payable 2000 overall levy limitation for your city is:
$ 3,295,956
The following is a listing of the factors used in determining your city's payable 2000
overall levy limitation. See the enclosed letter for an explanation of these factors and for
additional information concerning your city's overall levy limitation.
1. Adjusted Levy Limit Base for Payable 1999:
2. Implicit Price Deflator Adjustment (Mar. 99/Mar. 98):
3. Household Growth Adjustment
a. 1997 Households:
b. 1998 Households:
c. Ratio of 1998 to 1997 Households (b/a, but not less than
1.000):
4. Adjustment for Payable 1999 Market Value of New Cfl Construction
a. Payable 1998 Total Taxable Market Value:
b. Payable 1999 Market Value of New Cfi Construction:
c. Adjustment (1 + Ratio of(b) to (a)):
5. Adjusted Levy Limit Base for Payable 2000 (1 x 2 x 3c x 4c):
6. New Net Tax Capacity-Based Referendum Levies:
7. 2000 Property Tax Aids
a. 2000 Certified Local Government Aid (LGA):
b. 2000 Certified Homestead and Agricultural Credit Aid
(HACA):
c. 2000 Estimated Taconite Aids:
d. 2000 Certified Existing Low Income Housing Aid:
e. Total (a+ b + c + d):
8.1999 Tax Rate Excess Tax Increments (Increase Over 1997):
9. Payable 2000 Overall Levy Limitation (5 + 6 - 7e - 8):
$ 6,523,314
1.015
7,792
7,806
1.002
$ 590,856,000
$ 115,762
1.000
$ 6,634,4O6
$
$ 2,325,029
$ 1,004,122
$
$
$ 3,329,151
$ 9,299
$ 3,295,956
.,tn equal opportunity employer TTY/TDD: (650 215-0069
August 20, 1999
Mr. Gary Peterson
Mayor
City of Columbia Heights
590 40th Ave. NE
Columbia Heights, MN 55421
Dear Mayor Peterson:
COUNTY OF ANOKA
DIVISION OF PROPERTY RECORDS AND TAXATION
Edward M. Treska, Division Manager
GOVERNMENT CENTER , 2100 3RD AVENUE ANOKA, MN 55303
The Truth in Taxation law, M.S. 275.065 requires cities to hold a public
budget hearing for property taxes payable in the year 2000. The dates for
this hearing cannot conflict with the initial hearing set by the county,
metropolitan agencies or the school districts located in your city. However,
your continuation hearing m~y conflict with the continuation hearing of
another taxing district. These hearings must be held between November 29 and
December 20, 1999. The continuation hearing must be at least 5 but no more
than 14 business days after your initial hearing. Additionally, Chapter 389,
Laws of 1998, requires that the first and second Mondays of Dec-~her are
reserved for use by the cities until Sept-mher 15. The following taxing
districts within your city have set the following hearing dates:
TA~ING HF-~%RING RECONVENING
DISTRICT DATE DATE
Anoka County ................ December 2 ........ December 20
Metropolitan Agencies ....... December i ........ December 8
SD #13 ...................... December 7 ........ December 14
With this information you can now set the initial date for your public
hearing and a date for reconvening the meeting, if necessary. In addition,
the time and location of the initial meeting, the phone number an interested
taxpayer raay call and your payable 2000 certified proposed property tax levy
is due on or before September 15, 1999. I have enclosed a proposed levy and
hearing date certification form.
Affirmative Action / Equal Opportunity Employer
If you have any questions concerning the Truth in Taxation process, please
contact me at 323-5438.
Sincerely,
Dick Sivanich
Manager, Property Tax Support Services
Encl.
Cc: City Manager/Administrator
f/tnt/propcity.doc
CITY COUNCIL LETTER
Meeting of September 13, 1999
AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO: q
ITEM: Close Hearing/Adopt Resolution For BY: Dana Alexon BY:
Revocation
DATE: September 7, 1999 DATE:
NO: 99- ~]/a q°~ 't
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested
against Susan Loewenthal regarding rental property at 1206-1208 Circle Terrace for failure to meet the
requirements of the Housing Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 99-
copies available to the public.
there being ample
RECOMMENDED MOTION: Move to adopt Resolution No. 99- q~' , Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Susan Loewenthal Regarding Rental Property at 1206-1208 Circle Terrace.
RESOLUTION 99- ~ 6
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTItAL
(HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 1206-1208 CIRCLE TERRACE BLVD NE, COLUMBIA HEIGHTS,
MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
SEPTEMBER 2, 1999 OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 13, 1999.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on October 15, 1997, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted eight violations. Compliance orders listing the violations were mailed by regular
mail to the owner of the property at the address listed on the Rental Housing License Application.
2. That on December 11, 1997, Claude Loewenthal (the owner's son) called the inspection
office and stated that he was taking care of his father's properties as his father was elderly and had
tailing health. He asked for an extension to correct the eight items listed in the compliance order.
A thirty day extension was granted.
3. That on January 28, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, attempted a reinspection of the property, the owner/owner's son was not present for this
reinspection. The inspectors talked to both tenants who were home and they all stated that they did
not know about the inspection. Inspectors noted that all 8 violations still existed. Compliance orders
listing the violations were mailed by regular mail to the owner of the property at the address listed
on the Rental Housing License Application.
4. That on February 10, 1998, Gary Gorman and Rich Hinrichs, inspectors for the City of
Columbia Heights, noted that five violations still remained uncorrected and inspectors found one
new violation. Compliance orders listing the violations were mailed by regular mail to the owner
of the property at the address listed on the Rental Housing License Application. In the compliance
orders three of the violations that were on the exterior of the building were given extensions until
the end of April 1998 to be corrected.
5. That on March 26, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that the three violations that did not have extensions granted were uncorrected.
Compliance orders listing the violations were mailed by regular mail to the owner of the property
at the address listed on the Rental Housing License Application.
6. That on April 22, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that the three violations that did not have extensions granted were corrected and that
the violations that had been granted an extension still remained uncorrected. Compliance orders
listing the violations were mailed by regular mail to the owner of the property at the address listed
on the Rental Housing License Application.
7. That on May 28, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the
violations were mailed by certified mail to the owner of the property at the address listed on the
Rental Housing License Application. Note: It was sometime during the month of May 98 that we
were informed that Mr. Loewenthal had passed away and that Mrs Loewenthal was going to be
placed into a nursing home and that a court appointed special conservator would be handling all
aspects of the rental property.
8. That on July 24, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the
violations were mailed by certified mail to the owner of the property at the address listed on the
Rental Housing License Application.
9. That on October 7, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that three exterior violations still remain uncorrected. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
10. That on December 9, 1998, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
11. That on June 1, 1999, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
12. That on July 8, 1999, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that one exterior violation still remained uncorrected. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
13. That on August 10, 1999, Rich Hintichs, inspector for the City of Columbia Heights, noted
that one exterior violation still remained uncorrected. Compliance orders listing the violations were
mailed by certified mail to the owner of the property at the address listed on the Rental Housing
License Application.
14. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE
CODE
15. That all parties, including the License Holder and any occupants or tenants, have been given
the appropriate notice of this heating according to the provisions of the City Code Section 5A.306(1)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 1206-08 Circle Terrace Bvld NE is in violation of the
provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this heating,
and any other heatings relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable tights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such tights have been exercised and
completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license
number F3343 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS
MOTION BY:
SECOND BY:
DAY OF
19__
ROLL CALL VOTE: AYES:
NAYS:
ATTEST:
CITY OF COLUMBIA HEIGHTS, MINNESOTA
JO-ANNE STUDENT
CITY COUNCIL SECRETARY
GARY PETERSON
MAYOR
Columbia Heights Fire Dept
Comprehensive Occupancy History
Occupancy Id equal to "20028"
Occupancy Id:
Name:
Address:
City:
Prop Use:
Complex:
Construction:
Building Class:
20028
Loewenthal Duplex Rentals
1206 NE Circle Terrace
Columbia Heights, MN 55421
414 2-family Dwelling-year
41 Dwelling Complex
7 TYPE V protected wood frame
R3 Dwellings and Lodging Houses
Ph:
After Hrs:
Fax:
Zone: R2
Station: 1
Dist: 6
Stories: 1
Date Type
07/15/1996 ACTIV
09/12/1996 ACTIV
09/27/1996 ACTIV
12/06/1996 ACTIV
10/15/1997 ACTIV
12/11/1997 ACTIV
01/28/1998 ACTIV
02/10/1998 ACTIV
02/20/1998 ACTIV
03/26/1998 ACTIV
04/22/1998 ACTIV
04/22/1998 ACTIV
05/28/1998 ACTIV
06/01/1998 PERM
07/10/1998 ACTIV
07/20/1998 ACTIV
07/24/1998 ACTIV
10/07/1998 ACTIV
10/07/1998 ACTIV
12/09/1998 ACTIV
01/16/1999 FIRE
06/01/1999 ACTIV
07/08/1999 ACTIV
07/09/1999 ACTIV
08/04/1999 ACTIV
08/04/1999 ACTIV
08/10/1999 ACTIV
08/16/1999 ACTIV
Incident Code
99-000082-00
091
O92
935
071
091
O88
O92
O93
OO7
094
016
O88
O94
DUPLEX
031
O29
O95
095
091
O88
32
O92
O93
012
0O3
OO6
094
012
Description
Annual Housing Code Inspection
1st Follow-up Housing Maintenance Code Inspection
2nd Follow up, Violations Corrected
Complaint Inspection
Annual Housing Code Inspection
Extension Granted
1st Follow-up Housing Maintenance Code Inspection
2nd Follow-up Housing Maintenance Code
Inspection
Tenant Notice of Hearing Notice - CERT. MAIL
3rd -- Pre-Revocation HMC Inspection -- CERT MAIL
Revocation Hearing Closed
Extension Granted
3rd -- Pre-Revocation HMC Inspection -- CERT MAIL
Rental Housing License for Two Family Dwelling
Information
Relnspection Fees Due
FINAl-- Pre-Council Meeting Reinspection
FINAl -- Pre-Council Meeting Reinspection
Annual Housing Code Inspection
Extension Granted
Emergency Medical Call
1st Follow-up Housing Maintenance Code Inspection
2nd Follow-up Housing Maintenance Code
Inspection
CORR -- EXPIRED LICENSE LTR * No insp/app --
SENT
3rd Re-Licensing Application Mailed -- 50% Fee
Final Inspection Request Mailed - CERTIFIED
3rd -- Pre-Revocation HMC Inspection -- CERT MAIL
CORR -- EXPIRED LICENSE LTR * No insp/app --
09/07/1999 09:34 Page 1
Columbia Heights Fire Dept
Comprehensive Occupancy History
Occupancy Id equal to "20028"
Occupancy Id: 20028 Ph:
After Hrs:
Name: Loewenthal Duplex Rentals Fax:
Address: 1206 NE Circle Terrace
City: Columbia Heights, MN 55421 Zone: R2
Station: 1
Dist: 6
Prop Use:
Complex:
Construction:
Building Class:
414 2-family Dwelling-year
41 Dwelling Complex
7 TYPE V protected wood frame
R3 Dwellings and Lodging Houses
Stories: 1
Date Type Incident Code Description
SENT
0 8/_2_3_/19 9_9_ _ACT! _V ..... 0 _1_4_ ___ _S_t_a_te m e_n_t_ 0 f _C_a_ u_ _se/_ _0_ _wn e _r _N _otice_ _R _e.v. H _e_a_r!ng
Totals by Type: Fires: I EMS Calls: 0 Insp/Activities: 27 Permits:
09/07/1999 09:35 Page 2
9Loo\
I
7-oce
-\.(:
-)
1206 Circle Terrace #l - 9:J_99.wpd
Gary Gorman & Rich Hinrichs - Rear of building, rear facia still not painted.
1206 Circle Terrace #2 - 9]t9.rWd
Gary Gorman & Rich Hinrichs - Front ofbuilding, front facia still not painted
i
!F
-:)
s
' .i
CITY COUNCIL LETTER
Meeting of September 13, 1999
AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER
Fire APPROVAL
NO: ~
ITEM: Close Hearing/Adopt Resolution For BY: Dana Alexon BY:
Revocation
DATE: September 7, 1999 DATE:
NO: 99- r~ rJ q "i~ '"~
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested
against Susan Loewenthal regarding rental property at 1407-1409 Circle Terrace for failure to meet the
requirements of the Housing Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 99-
copies available to the public.
there being ample
RECOMMENDED MOTION: Move to adopt Resolution No. 99- t/ri, Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Susan Loewentahl Regarding Rental Property at 1407-1409 Circle Terrace.
COUNCIL ACTION:
RESOLUTION 99-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTHAL
(HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 1407-1409 CIRCLE TERRACE BLVD NE, COLUMBIA HEIGHTS,
MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAiNED HEREiN WAS GIVEN TO THE LICENSE HOLDER ON
SEPTEMBER 2, 1999 OF A PUBLIC HEARING TO BE HELD ON SEPTEMBER 13, 1999.
NOW, THEREFORE, 1N ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWiNG:
FINDINGS OF FACT
1. That on August 24, 1998, the Columbia Heights City Council voted to revocate the license
held by Susan Loewenthal for failure to correct Housing Maintenance Code violations. See
Resolution 98-76.
2. That on October 9, 1998, Assistant Chief Alexon conducted a license reinstatement
inspection and noted that seven violations remained uncorrected. A letter was written and sent to
the special conservator and to Mr. Claude Loewenthal (Owner's son) detailing the violations that
need to be corrected and the time table for correction. Three exterior items were given extension
until June 1, 1999 to be corrected.
3. That on January 27, 1999, Matt Field and John Larkin, inspectors for the City of Columbia
Heights, noted that two of the violations that were not granted extensions remained uncorrected. It
was decided by the inspection office that these two exterior violations would be granted extensions
due to the time of the year and that they would be rechecked when the four other violations were to
be reinspected on June 1, 1999.
4. That on June 2, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that
six violations still remained uncorrected. Compliance orders listing the violations were mailed by
regular mail to the owner of the property at the address listed on the Rental Housing License
Application.
5. That on July 8, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted that
the six violations still remained uncorrected. Compliance orders listing the violations were mailed
by regular mail to the owner of the property at the address listed on the Rental Housing License
Application.
6. That on August 10, 1999, Rich Hinrichs, inspector for the City of Columbia Heights, noted
that the six violations still remained uncorrected. Compliance orders listing the violations were
mailed by certified mail to the owner of the property at the address listed on the Rental Housing
License Application.
7. That on September 3, 1999, Gary Gorman and Rich Hinrichs, inspectors for the City of
Columbia Heights, noted that the six violations remained uncorrected. Inspector Gorman took
photographs of the remaining violations.
8. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO CORRECT VIOLATION OF THE HOUSING MAINTENANCE
CODE
9. That all parties, including the License Holder and any occupants or tenants, have been given
the appropriate notice of this heating according to the provisions of the City Code Section 5A.306(1)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 1407-1409 Circle Terrace Bvld NE is in violation of the
provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license
number F3330 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS DAY OF ., 19__
MOTION BY:
SECOND BY:
ROLL CALL VOTE: AYES:
NAY S:
ATTEST:
CITY OF COLUMBIA HEIGHTS, MINNESOTA
JO-ANNE STUDENT
CITY COUNCIL SECRETARY
GARY PETERSON
MAYOR
CHRONOLOGICAL LOG
PROPERTY ADDRESS: 1407-09 Circle Terrace
OWNER: Susan Loewenthal
May 16, 1997
October 15, 1997
December I 1, I997
January 20, 1998
Febmary I9, 1998
March 26, 1998
Apfilll, 1998
May 20,1998
May21,1998
May26,1998
June 5, 1998
Owner did not show for 1997 Annual inspection
Annual inspection performed, inspectors noted I4 violations
A 30 day extension was granted.
A 30 day extension was granted.
An attempt to reinspect was made, tenants informed inspectors that they ~vere
not notified. Inspectors did not inspect
An attempt to reinspect was made, one tenant was not home and the other
tenant refused to let inspectors to enter, stating that they were not notified.
A revocation hearing was set for June I 0, 1998 and the tenants were notified
by certified mail
On or about this time Asst. ChiefAlexon found out that Mr. Loewenthal had
passed away and Mrs. Loewenthal was quite ill. The tenants had informed
him that they were paying rent to an attorney for Mrs. Loewenthal.
Asst. Cl-fiefAlexon sent a letter to the attorney, Mr. David Jacobs asking for
information on who now owned the property and who was responsible for
taking care of repairs.
Mr. Jacobs responded to Asst. ChiefAlexon's inquiry with a letter stating that
he was be appointed special conservator for Mrs. Loewenthal and that he
would be the one arranging the upkeep/maintenance of the properties.
A letter was received fi.om the office of Mr. Jacobs asking for the closing of
the June 10, 1998 revocation heating and a 60-day extension to make the
required repairs on the property. This was granted and an reinspection date
was set up for August 5, 1998. A revocation heating was set for August 10,
1998.
August 5, 1998
August 24, 1998
August 24, 1998
October 9, 1998
finds
December 9, 1998
December 28, 1998
January 27, 1999
June 2, 1999
corrected.
July 8, 1999
August 10, 1999
September 3, 1999
August 30, 1999
Inspectors reinspected the property and found none of the violations were
corrected.
Inspectors conducted a final reinspection of the property and noted that none
of the violations were corrected.
The City Council votes to revocate the rental housing license held by Susan
Loewenthal.
A license reinstatement inspection is coducted by Asst. Chief Alexon and
that there is a violations that remain uncorrected. A letter is written to David
Jacobs and Claud Loewenthal detailing the process to reinstate the license,
the violations remaining and the time table for correction.
Another reinspectionis performed and none of the violations listed/mentioned
in the above letter are corrected. Given until January 26, 1999 to correct the
violations.
The City Council votes to reinstate the license for 1407-1409 Circle terrace
Inspectors conducted the 1998 annual insp along with a license reinstatement
inspection and found that all violations except for six exterior violations. Four
of these violations had extensions until June 1, 1999 and it was decided that
the remaining two violations would be extended until June 1, 1999.
Inspector Hinrichs finds none of the above mentioned violations are
Inspector Hinrichs finds that none of the violations are corrected.
Inspector Hinrichs conducts a Final inspection and finds that none of the
violations are corrected.
A final pre-council inspection is performed and it is found that none of the
violations are corrected.
David M. Jacobs pays all reinspection fees to date in full.
CITY OF COLUMBIA HEIGHTS
SSS MILL STREET N.E., COLUMBIA HE)GHTS, MN 5~421-3878 (612) 782-2~30 TDD 7~2-2~O6
Mr. David Jacobs
247 3~ Avenue South
Minneapolis, MN 55415
Mr. Claude Loewenthal
4737 South Highway 101
Minneapolis, MN 55345
October 9, 1998
Re: 140%1409 Circle Terrace
Dear Sirs:
This letter is a follow-up to the license reinstatement inspection conducted today with
myself and Claude Loewenthal present. In addition to the violations of the Housing
Maintenance code, we looked at the deficient items from the Section 8 inspection.
Listed betow are the results of these inspections. Following the inspection results are
the procedures which must be followed to get the 1997-98 license reinstated and apply
for the 1998-99 license.
Housing Maintenance Code violations:
All items are completed with the following exceptions. It is my intent to recommend to
the City Council that the rental housing license for this property be reinstated based
upon substantial compliance with the code. Procedures which you must do to reinstate
the ticense are listed beginning on page 3.
Item #3: Shall replace bedroom door on front south bedroom. Work to patch the
holes has been substantially done. Additional work is needed to complete the
patching job and sand and stain to match the rest of the door.
Item #8: Shall find source of wet basement, check gutters, downspoUts or other
source of water coming into the building. Shall clean basement walls to prevent
mold and mildew. The basement today~vas dry. Claude advised me that work
to patch walls and eliminate places for water to enter has been done. Additional
items related to this are listed in the Section 8 information below. This issue may
be a continuing issue which will require ongoing maintenance.
Item #9: Shall replace aft missing storm windows on both units. The window on
-1-
the first floor, east side (1409 side) near the front of the house is missing the
storm window.
Item #10: Shaft repair siding, shaft replace rotted siding. Siding which was rotted
has been replaced. It has not yet been painted. Claude advised me that the
contractor is in process of matching paint color and the painting of these
replaced boards will be done yet this fall.
Item #11: Shall scrape/paint building. Not done. Claude advised me his plan on
this item is to complete it in spring, 1999. I will grant an extension on this item
until June 1, 1999. Should the work remain uncompleted at that time, our office
could recommend license revocation immediately.
Item #12: Shaft remove aft weeds, stumps from hill in back yard. Hill must be
sodded, landscaped, maintained. Weeds have been cut down. Stump still
remains. Claude advised me that the plan on this area is to install a retaining
wall made of railroad ties. This would be acceptable to my office; you may need
a permit for the retaining wall. Contact the permit clerk at 782-2854 for more
information on this.
Additionally, Claude and I discussed cutting down weeds along the driveway in
the rear and along the front side of the house on the 1407 side. A quick trip with
a weed whacker is all that is needed.
Item #13: Shaft install some type of retaining wall along hill on n.w. side of house
where hill is washing out. Not done. See item above also. Claude advised me
that this is planned for spring, 1999. [ will grant an extension on this item until
June 1, 1999. Should the work remain uncompleted at that time, our office could
recommend license revocation immediately.
Section 8 Inspection Violations:
The violations noted on the Section 8 inspection of the unit at 1409 are completed with
the following exceptions. A copy of this letter is being given to Richard Rothchild from
the Section 8 office. Reinstatement of Section 8 payments will be Mr. Rothchild's
decision.
Screens: Several rooms had failed items relating to screens. Screens remain
unrepaired in the following areas: Living room, second floor dght front bedroom.
Storm window missing. See item #3 in the Housing Maintenance Code list
above.
Missing downspouts. Both the southeast and southwest comer downspouts end
by directing water at the ground next to the foundation rather than away from the
-2-
foundation. Claude and I discussed this issue as a potential cause of the water
problems which have occurred in the basement.
Rotted siding to be replaced and painted. Siding has been replaced but not yet
painted. See item ¢¢-4 from the Housing Maintenance code list above.
Car tires stored around driveway. There are no tires lying around. The car tires
which are there are apparently being used to help weigh down a portable
basketball hoop. They are still on the rim, I assume to help add weight, I
advised Claude that the tires are a poor choice for this job and that the tenants
should choose some other material, such as sandbags, to provide the added
weight if this is necessary,
In closing, Claude and I discussed the benefits of correcting violations as quickly as
possible to avoid the actions which became necessary on the part of the City in this
case. Claude stated that his father's health conditions had been a major factor in these
violations not being corrected in a timely manner. He also stated that his intent for the
coming license year was to correct violations in a timely fashion. I embrace this
philosophy and look forward to a positive relationship in the future.
Rental License Reinstatement:
The Rental License which was revoked by the City Council was that for the 1997-98
license year, which ended on May 31, 1998. This license must be reinstated pdor to
further action on the 1998-1999 license. Regarding the Rental License Reinstatement,
following are the required steps:
City Council must approve the license reinstatement. Our office is preparing the
appropriate paperwork to get this item on the agenda for the Council. Due to
timing issues related to the meeting dates of the Council, I expect this will occur
at the October 26, 1998 City Council meeting.
The license must be re-applied for by the property owner, Enclosed with the
copy of this letter being sent to Mr. Jacobs is the license application form for this
purpose. It must be completed and returned to our office along with the payment
of the reinstatement fee of $30.00 and penalty. The license reinstatement
penalty is 50% of the cost of the annual license, which will bdng the total to
$45.00.
Once these items have been taken care of, the Rental License for the 1997-98 license
year will be sent.
Rental License for 1998-1999:
The relicensing application for 1998-99 was never sent by our office due to the fact that
there were remaining issues from the previous license year (ie, the revocation). The
-3-
steps involved in annually licensing rental property are listed below. We will move
for,,vard on this concurrently with the reinstatement procedures above. Please pay
particular attention to how the procedures will be handled in this unusual instance.
The application must be completed and returned to our office. We are only
sending you one application and we will accept the application for reinstatement
(referred to in #2 above) as the application also for the 1998-99 license year.
This will allow you to avoid filling out the same piece of paper twice.
o
The license fee for the year 1998-99 must be paid. This fee is $30.00; because
of the fact that payment of the fee is more than 30 days late (it would have been
originally due on June 1 ), the penalty of 50% of the license fee also applies.
This brings the total amount due to $45.00. This amount is in addition to the
fees related to the reinstatement of the 1997-98 license in #2 above. If you
prefer, one check for the total ($90.00) of both license reinstatement and new
license application may be sent.
The annual license inspection must be scheduled. In my conversation with
Claude today, I asked him to contact my office to schedule this inspection.
Once the three steps listed above are taken care of, and any violations noted in the
annual inspection are corrected, the 1998-99 license will be approved by the City
Council.
If you have any questions on these items or any of the procedures which I have
outlined, please feel free to contact my office. Either Joel Ostmoe or I should be able to
assist you.
Sincerely,
Dana Alexon
Assistant Fire Chief
c2-98286.wpd
CC:
C. Kewatt, Fire Chief
R. Rothchild, Section 8 office
~SOLUTION 98- 76
RESOLUTION OF THE CITY COL~NCIL FOR THE CITY OF COLUIV[BIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION fA.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUSAN LOEWENTHAL
(HEREINAFTER "LICENSE HOLDER").
WI{El:LEAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 1407-1409 CIRCLE TERRACE, COLUMBIA HEIGHTS, M/NNESOT.~,
A[ND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH TI-IE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
AUGUST 13, 1998 OF A PLq3LIC HEARING TO BE HELD ON AUGUST 24, 1998.
NOW, TI-I~REFORE, IN ACCORDANCE WITH Tt-ZE FOREGOING, AND ALL ORD1NAuNCES
AND REGULATIONS OF THE CITY OF COLUIV[BIA HEIGHTS, TH2E CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES TH~ FOLLOWING:
FL'qDrNGS OF FACT
I. That on October 15, 1997, Matt Field and John Lark. in, inspectors for the City of Columbia
Heights, noted fourteen violations. Compliance orders listing the v/olations were mailed by regular
mail to the owner of the property at the address listed on the Rental Housing License Appl/cation.
2. That on December 11, 1997, a 30 day extension was requested and granted. Extension
orders I/sting the violations were mailed by regular mail to the owner of the property at the address
hsted on the Rental Housing License Application.
3. That on January 20, 1998, a 30 day extension was requested and granted. Four of the
fourteen violations (exterior violations) listed were given time extensions to April 30, 1998.
Extension orders listing the violations were mailed by regular mail to the owner of the property at
the address listed on the Rental Housing License Application.
4. That on February 19, 1998, Gary Gorman and Rich I-lln*icEs, inspectors for the City of
Columbia Heights, attempted to reinspect the property. The owner/owner r~resentative was not
present at the inspection. Inspectors found tenants on both sides of the building were home, but
,, stated that they had. not been notified of the inspection that day. Ixm'pectom did not inspect, due to
improper tenant notification. Compliance orders listing the violations were mailed by regular mail
to the owner of the property at the address listed on the Rental Homing License Application
5. That on March 26, 1998, Matt Field and John Lark/u; inspectors for the City of
Columbia Heights, attempted to reinspect the property. The owner/owner representative was not
present at the inspection. Inspectors found tenant on the 1407 side was not home, and the tenant
on the 1409 side was home, but stated that they had not been notified of the inspection that day.
Inspectors did not inspect, due to improper tenant notification. Compliance orders listing the
violations were mailed by regular mail to the owner of the property at the address listed on the
Rental Housing License Application.
6. That on May 19, 1998, Matt Field and John Larkin, inspectors for the City o f Columbia
Heights, attempted to reinspect the property. The owner/owner representative was not present at the
inspection. Inspectors found tenants on both sides of the building were home, but stated that they
had not been notified of the inspection that day. la~pectors did not inspect, due to improper tenant
notification. Compliance orders listing the violations were mailed by regular mail to the owner of
the property at the address listed on the Rental Housing License Application.
7. That on or about May 20, 1998, Assistant CkiefA/exon had telephone conversation with a
tenant of the Loewenthal properties who stated that Mr. Kurt Loewenthal had passed away and that
she was now pay/rig her rent to an attorney for Susan Loewenthai. Assistant ChiefA/exon wrote the
attorney a letter asldng for information on the status of the property.
8. That on May 26, 1998, Assistant CkiefA/exon received a letter from attorney at law, Mr
David M. Jacobs's law firm stating that Mr Jacobs has been appointed special conservator of Susan
Loewenthai. The letter also stated that it was only recently that Mr. Jacobs had become involved
in these matters and would have a difficult time correcting any violations prior to the June 8, 1998
deadline.
9. That on June 5, 1998, Assistant Chief Alexon received a letter from Mr. Jacobs's office
staring that they could not correct the violations due to Mr. Jacobs just recently becoming involved
with the Loewenthals and compLications in the conservatorsh/p process. The letter went on to ask
for a 60--day extension. A 60-day extension was granted by Assistant Chief Alexon, with a
reinspection date of August 5, 1998 being set. A/so, a letter was sent to Mr. Jacobs detailing a I/st
of immediate concern violations that Assistant CkiefA/exon felt need to be corrected as soon as
possible.
I0. That on August S, 1998, MattFieldandJolmLark/nimpectors for the City ofColumbia
Heights, impected the property and found that none of the violations were corrected. A $40.00
reinspection fee was assessed. A Statement of Cause and a Notice of Revocation Heating listing the
uncorrected violations, was sent to the owner of the property listed on the Rental Housing License
Application and to the conservator of the Estate of Susan Loewenthal by certified mail.
11. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO CORRECT VIOLATIONS OF TH~ HOUSING MAINTENANCE
CODE
B. F.a, II,URE TO SUBMIT REINSPECTION FEES OF $40.00
t2. That ail parties, including the License Holder and any occupants or tenants, have been Dven
the appropriate notice of this hearing according to the provisions of the City. Code Section $A.306(1)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 140"/-09 Circle Terrace is in violation of the provisions of the
Columbia Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and par~ies in interest have been duly served notice of this hearing,
and any other hea.dngs relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable rights and periods of appeal ms relating to the license holder, owner,
occupant, or tenant, a~ the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COU.'NCIL
I. The rental license belonging to the License Holder described herein and identified by license
number F2241 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. Jdl tenants shall remove themselves fi:om the premises within 60 days fi:om the first day of
posting of this Order revoking the license ms held by License Holder.
]PASSED THIS 24th DAY OF August ,19 98
MOTION BY: Peterson
SECO~DD BY: Ruettimann
ROLL CALL: A11 ayes
CITY OF COLIoqVI]BIA FIEIGHTS, ~MiNi~'ESOTA
CITY COUNCIL SECRETARY
Columbia Heights Fire Dept
20029
Loewenthal Duplex Rentals
Property Address:
Last Insp. Date:
Re-Inspection Date:
1407 Circle Terrace
01/2711999
09/03/1999
Type of Insp:
Inspector:
Time:
094
103-H
15:00
Date Code
08/10/1999 00
Description
Violation Details
Recheck violation record auto-generated from inspection on
07/08/1999
When a person to whom a Compliance Order is directed alleges that
such Compliance Order is based upon erroneous interpretation of the
Ordinance or upon a mis-statement or mistake of fact such person may
appeal as set forth in 6.202(1). Please call 612-782-2817 for more
information on the appeals process.
Exterior
4..Shall replace all missing storm windows on both units...Extension to
June 2, 1999
5..Shall repair siding, shall replace rotted siding....10/7/98 Needs
paint ...... extension June 2, 1999
6..Shatl scrape/paint building .......... extension.June 2, 1999
7..Shall remove all weeds, stumps from hill in back yard. Hill must be
sodded, landscaped, maintained ...... extension_June 2, 1999
8..Shall install some type of retaining wall along hill on n.w. side of
house were hill is washing out ....... extension..June 1, 1999
9..Shall repaidreplace several damaged screens on
structure.._extension to June 2, 1999
08/1011999 5A.205(1)(A) Foundation, Exterior Walls, Roof
Recheck violation record auto-generated from inspection on
07/08/1999
No person shall occupy as an owner-occupant or let to another for
occupancy any dwelling or dwelling unit for the purposes of living,
sleeping, cooking or eating therein which does not comply with the
following requirements, to-wit:
(a) The foundation, exterior walls and exterior roof shall be water tight
and protected against vermin and rodents and shall be kept in sound
condition and repair. The foundation element shall adequately support
Div Page
0
Art
II 5 10
09/07/1999 14:49
lai
1407-09 Circle Terrace #l - 9 3_99.rWd
Gary Gorman & Rich tfnrichs
Rear of building, missing screens, broken basement window, rotting corner of siding.
1407-09 Circle Terrace #2 - 9:3_99.wpd
Gary Gorman & Rich Hinrichs
Looking from the rear ofthe house and the rear yard/hill area. Unkept yard, tree stumps in yard
,, l
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,#
1407-09 Circle Terrace #3 - 9]:9.wpd
Gary Gorman & Rich Hinrichs
Tall weeds/grass along the fence, shoulder high weeds along right side of garage
il
:i
9. 3' 1 9gg
1407-09 Circle Terrace #4 - 9 -3-g9.wpd
Gary Gorman & Rich Hinrichs - At rear of property looking towards house, tall grasVweeds
tree stumps - unkep yard
rft
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1407-09 Circle Terrace #5 - 9:l*99.wpd
Gary Gorman & Rich Hinrichs
Rear of yard looking towards house/garage - unkept yard, tall grass/weeds, outside storage
.!
t
1407-09 Circle Terrace #6 - 9:3_99.wpd
Gary Gorman & Rich Hinrichs
Siding replaced, but not painted
I
F'
CITY COUNCIL LETTER
Meeting of: September 13, 1999
AGENDA SECTION: OTHER BUS1NESS ORIGINATING DEPT.: CITY MANAGER
NO: ~ Recreation ~ APPROVAL
ITEM: MULTI-USE CENTER REFERENDUM BY: Keith Windschitl//4~ BY:
NO: ~ - ~ -'~ DATE: September 9, 1999
BACKGROUND: TheCityofColumbiaHeightsisconsideringaDecember, 1999 bond referendum election to pay for public
improvements. The primary improvement project being considered is a multi-use center. The multi-use center has been needed for
several years and it is envisioned as an addition onto Murzyn Hall, containing meeting rooms for seniors and teens, a walking track, a
fitness center, a multi-purpose area, locker rooms, and a children's indoor play area. This facility would be utilized by residents of all
ages. The multi-use center cost is estimated at $4,950,000.
Staff would like the Council to act on the following issues regarding the multi-use center referendum:
Formally set date to hold referendum vote.
Finalize language and wording that will appear on the referendum ballot.
Staffrecommends that the referendum vote be held on Tuesday, December 14, 1999. This date will allow the public to be educated on
the need for the multi-use center and the cost of the project. Additionally, this will allow for architectural plans to be finalized and
made available to the public.
Staff recommends the following language for the ballot: "Shall the City of Columbia Heights be authorized to issue its general
obligation bonds in an amount not to exceed $4,950,000 to provide funds for construction o fa multi-use center addition (meeting
rooms for seniors and teens, walking track, fitness center, a multi-purpose area, locker rooms, children's indoor play area, and other
uses) onto Murzyn Hall in Huset Park?"
Staff has carefully reviewed the needs of the community and feels that this facility would benefit residents of all ages in Columbia
Heights. This facility would also encourage an increased community involvement.
RECOMMENDED MOTION: Move to approve the date ofTuesday, December 14, 1999 for special election referendum for multi-
use center.
RECOMMENDED MOTION: Move to approve referendum ballot language as "Shall the City of Columbia Heights be authorized to
issue its general obligation bonds in an amount not to exceed $4,950,000 to provide funds for construction o fa multi-use center
addition (meeting rooms for seniors and teens, walking track, fitness center, a multi-purpose area, locker rooms, children's indoor play
area, and other uses) onto Murzyn Hall in Huset Park?"
COUNCIL ACTION:
Admin\CC-Multiusecenterre ferendum
THESE r
City of Columbia Heights
Park and Recreation Commission
August 25, 1999
The meeting was called to order by Brace Magnuson at 6:31 p.m.
ROLL CALL
Members present:
Jerry Foss; Scott Niemeyer; Gary Peterson; Keith Windschitl,
Recreation Director
Members absent:
Eileen Evans; Gary Mayer; Bob Ruettimann; Kevin Hansen, Public
Works Director/City Engineer
Also present:
Lauren McClanahan, Public Works Superintendent; Ellen Hansen,
Jennifer Ashcroft, and Greg Sery of Al-Anon; Dennis Vanseth
APPROVAL CONSENT AGENDA
Motion by Foss, second by Niemeyer to approve the consent agenda. All ayes, motion carried.
LETTERS AND REQUESTS
REQUEST USE OF SENIOR/OSTRANDER ROOM / ELLEN HANSEN, AL-ANON
Members reviewed the request from Ellen Hansen of Al-Anon for use of the Senior/Ostrander
Room on Saturday, November 6, 1999 with the fee being reduced to $75. Ms. Hansen explained
that Al-Anon is a non-profit group with minimal funds available. She will be selling tickets to
the banquet to cover costs, and if there is any profit, she will give it to Murzyn Hall to deft'ay the
cost of the room rental. Motion by Peterson, second by Foss to approve use of the
Senior/Ostrander Room, with the fee being reduced to $75 and any profit to be applied towards
the room rental cost. All ayes, motion carried.
OLD BUS1NESS
BID FOR REPAIR OF ROOF AT MURZYN HALL
Members reviewed the cost estimate from Jeff LaFrance Exteriors to completely re-roof Murzyn
Hall. The Recreation Director reported that the roof is badly in need of repair according to the
roof consultant. Members recommended that staff contact Milton Johnson Roofing for a second
cost estimate.
COST OF TILE FOR LABELLE LOLrNGE
Members reviewed the cost estimate from Tovey Tile Company, Inc. to furnish and install quarry
tile in the LaBelle Lounge. Members looked at samples of quarry tile. The cost estimate does
PAGE TWO
not include removal of the old tile.
BOND REFERENDUM STRATEGY
Members reviewed the document fi:om Ingraham & Associates which outlines their summary and
recommendations for a successful bond referendum. The estimated cost of the multi-use center
is approximately $4.5 million. Members also discussed including some park improvements in
the bond referendum. The city is doing a conceptual space needs study which has been approved
by the City Council. There will be a meeting tonight at 7:30 p.m. to update the community on
the progress of the proposed multi-use center.
NEW BUSINESS
COLUMBIA HEIGHTS LION'S BAR ISSUES
The Recreation Director reported that he received a complaint from a renter regarding Lion's
bartenders drinking behind the bar during events. Several members stated that they think that
most Lion's bartenders are well behaved. The Lion's Club does have a rule prohibiting drinking
behind the bar. The Lion's are also concerned about renters having champagne toasts. They are
concerned that this is creating a liability issue with their dram insurance. Members advised that
if the Lion's want the commission to address their concerns, they should submit a letter outlining
the problems.
LABELLE PARK WARMiNG HOUSE REMOVAL
Lauren McClanahan, Public Works Superintendent, explained that the Park Department would
like to remove the LaBelle Park warming house and possibly build a picnic shelter in its place.
The warming house has very low usage and is currently used for storage of election equipment.
Staff has had trouble finding warming house attendants because of the poor condition of the
building and the fact that it has no rest room facilities. The Park Department plans to install a
bench for skaters. Motion by Foss, second by Niemeyer to remove the LaBelle Park warming
house. All ayes, motion carried.
COLUMBIA HEIGHTS BOOSTERS SPORTS BANQUET
Jerry Foss reported that the Boosters are considering a new location for their high school sports
banquet. In the past, the banquet was held at Sharkey's; however, some parents do not like
bringing their children to a bar and also think the cost is too high. They would like to use
Murzyn Hall on a weeknight and have Sharkey's provide the food. This item will be put on the
agenda for next month's meeting.
PAGE THREE
REPORTS
RECREATION DIRECTOR
The Recreation Director reported that the carpet in the main hall and Recreation Office was
replaced today. Staff will pick up the new 15-passenger van this week.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
The Public Works Superintendent reported that Park Dept. crews have widened the pathway at
LaBelle Park, constructed a pathway to Huset East playground, and are repairing the retaining
wall at the north side of the city hall parking lot, near the alley. Prestemon Park is taking shape.
The storm water retention pond is almost finished and has aleviated flooding problems. Staff
have received favorable comments about the park project.
COMMISSION MEMBERS
No report at this time.
ADJOURNMENT
Motion by Peterson, second by Foss to adjourn. All ayes, motion carried. Meeting adjourned at
7:29 p.m.
Janice McGhee-Fetzer, Park & Recreation Commission Secretary
THE MINUTES OF THE
TELECOMMUNICATIONS COMMISSION
FOR THE MEETING OF
THURSDAY, AUGUST 19, 1999
The informal meeting (due to lack of quorum) was called to order at 7:08 p.m. by Chairman, Dennis Stroik.
ROLL CALL: Commission Members:
Dennis Stroik, Robert Buboltz.
Council Representative:
JulienneWyckoff
City Representative:
LindaMagee
Cable TV Representative:
Kathi Donnelly-Cohen
Legal Counsel:
Mike Bradley
Also present were MediaOne personnel: Dave Seykora, VP of Law and Public Policy-Jim Commerce, Director of
Operations-Jeff Harkman, VP and General Manager of the Twin Cities MediaOne Systems.
APPROVAL OF MINUTES
Motion by Bob, seconded by Julienne, to approve the minutes from the meeting of May 20, 1999. All ayes.
OLD BUSINESS
A. Channel Check
Several channels were slow to engage the video programming. Channel #31-gospel music may not be matched
to the video. This needs to be checked out. Channels 4 & 11 are also being televised on higher channels in the
70% at this time due to ingress problems that are occurring. If subscribers call regarding poor reception on g4 &
#11, encourage them to call MediaOne for a service call. This can usually be cleared up and it will not be
telecast on two channels indefinitely.
B. Correspondence Log and Complaint Follow Up.
Vicki Bates- A letter was received June 10~ from Ms. Bates regarding rates and service. It was enclosed in the
agenda packet as an informational item. Kathi had not received a copy of this letter prior to the agenda, so she
will follow up on this.
Complaint #110-Dennis Nastu-He complained of being overcharged for service. Kathi sent him a letter
(enclosed in packet) explaining the charges and copies of the notices that have been mailed to subscribers. This
complaint has been resolved.
Complaint #111-David Gruenberg-Asked that large cable unit be moved and not placed in the middle of his yard.
He wanted a large tree planted in his yard to block the view of the loop in the cable line. Nothing was done, and
he eventually admitted that he was being unreasonable.
Complaint #113-Bruce Ordway-Kathi sent him a letter (enclosed in packet) explaining the options of either
having a service tech change out converter boxes or of the subscriber bringing it into MediaOne for a
replacement box and a credit on their bill. She also spoke with him and he was reluctant to let them in his home.
He stated he would bring it in. The complaint has been addressed as much as possible.
Complaint #114-Rasim Ramulic-Had a problem with his billing and claimed he no longer wanted service. When
daughter was contacted, she said they wish to continue basic service and they were able to get the billing
straightened out. It seems Mr. Ramulic missed a payment in June and was confused when billed again.
Complaint #115-Eileen S ilbert-Had a complaint about her payment for her service and her father's not being
credited properly and about service calls not being handled as requested. The payment made with her credit card
has been properly credited to the two accounts, and the services at both residents are working fine now. It seems
that two different techs or subs were dispatched with the service orders, so they were not handled consecutively
as requested.
TELECOMMUNICATIONS COMMISSION
MINUTES OF AUGUST 19, 1999
PAGE 2
Complaint #116-Janice Ballentine-She was angry about interrupted service during the upgrade. Subscribers had
been notified this would happen. Kathi called her and tried to explain to her, but she did not want to talk about it.
Complaint #117-Theresa Taylor-Complained that tech would not program the box and he forgot the remote that
had been requested. She felt price was high for lack of service. Kathi stated that the customer declined the
remote when it was delivered at a later date.
Complaint #118-Eileen Sitbert-She reported back that problems have finally been resolved, but she was on hold
for 35 minutes one time and 20 minutes another time to get things straightened out.
Complaint #119-FYI-Angry woman who stated her bill was raised and she was not notified. Did not leave her
name, so Kathi was unable to deal with situation.
Complaint #120-FYI-A man called who said Spice Channel 78 needs to be scrambled more. Audio and Video
come through very clearly from time to time. The option of the parental control on the converter box must be
explained, as well as the traps that can be installed.
Complaint #121-Veto Brewster-He lost programming of some of his channels. The building had a power outage
and he had a programmable TV that lost some of the programming. The service tech re-programmed his set and
everything is fine.
Status of Review of Rate Increases for 1999
Mike reported the person in the firm who is reviewing the forms is out of town. He will be working on these
during the next month and will make a report to the commission at the next meeting.
Recommendation of Web Site Committee
The committee recommended the City Council proceed with the creation of an interact web site, select a web site
host, hire a consultant/design firm to create the site, provide instruction to staff to learn software, and provide
staff to monitor and update the site, and approve expenditures of $9,000 for a consultant, $200 for software and
$700 for training with monies to come from the Cable Fund. This was approved by the Council at the August 9,
1999 City Council Meeting. Jean will be contacting companies for RFP's on this. Dennis thanked the committee
members for their efforts.
Other Old Business
There was no other old business.
NEW BUSINESS
A. Update on Merger of MediaOne with AT and T-394 Forms Have Been Received.
The FCC 394 Forms are being reviewed. There is a time frame of 120 days to act on the information provided.
This time frame will expire on November 12. Therefore, a joint meeting is planned for October 21, 1999,
whereby the City Council and the Commission members can be updated on the findings. It will then go to the
City Council at the meeting of November 8, 1999, for formal action.
Dennis pointed out there was an article in the Multi Channel News regarding the possible market share AT and T
will have across the country after this merger is approved.
TELECOMMUNICATIONS COMMISSION
AUGUST 19, 1999
PAGE 3
Receipt of the 1998 Annual Report
The Customer Correspondence Report had been submitted previously and the Subscriber Survey Results were
passed out at this meeting. Therefore, all documents of the Annual Report have been received. Linda
acknowledged they hadn't met yet to discuss the request to amend the franchise requirement of doing a
subscriber survey.
Motion by Dennis, seconded by Julienne to accept the 1998 Annual Report as presented. All ayes.
Customer Service Activities
Jeff Harkmann, Jim Commerce, and Dave Seykora attended the meeting to show a video and make a verbal
presentation regarding customer service and what steps they are taking to improve the situation. A letter was
also enclosed in the agenda packet regarding customer service and the problem they have faced handling the
large number of phone calls they have been receiving. Kathi explained in the letter that with the relocation of
their offices, the upgrades in the Twin Cities area which caused intermittent outages, a new channel line up, a
new computer platform, and a new phone system, it increased the volume of their calls beyond their
expectations. The auto response system they had in place did not work properly, so this created more problems.
Mr. Harkman also stated that there have been two incidents of vandalism to the fiber optic lines during the
summer that affected thousands of subscribers. However, they are implementing changes that should help, and
will continue to monitor the situation and make additional adjustments as needed. He explained they are hiring
more customer service staff to handle the increased number of calls, they are outsourcing a percentage of the
calls now being received, they are working to ensure the technology improvements are working properly, and
they are trying to improve their communications to subscribers to keep them informed. He explained they are
striving to have everything back up to their normal standards by October.
Bob asked if there was some way subscribers could reach MediaOne offices through their computers and leave
messages regarding their service rather than waiting on the phone for long periods of time. Mr. Harkman stated
that this idea is something they will have to look into as it would require a staff person to look at all the messages
left and coordinate service to resolve any problems. He did say that an automated message system has been
activated telling people when MediaOne is already aware that a problem exists in a certain area. This is similar
to the system NSP uses during power outages.
Mr. Harkman also informed the members that the upgrade is not yet complete. The fiber lines are in and the
channel capacity has been increased, however they still need to upgrade the power supplies and install the status
monitors.
Notice of Premium Changes to Gold Star Choice
A letter was enclosed in the agenda packets explaining the changes that will be made to the premium pakages
offered by MediaOne.
Notice of Programming Changes to Preferred Tier
A letter was enclosed in the agenda packet informing the members that Great American Country (GAC) will be
replacing Country Music Television on channel 57 effective September 30, 1999. Customers will be notified in
their August billing. The programming on GAC is more popular and will show approximately 400 more videos
per month.
TELECOMMUNICATIONS COMMISSION
MINUTES OF AUGUST 19, 1999
PAGE 4
F. Receipt of Franchise Fees for 2na Quarter-1999
A copy of the franchise fees for 2na quarter in the amount of $25,174.91 was enclosed in the agenda packets.
G. Introduction of Jeff Harkman-General Manager of MediaOne
Mr. Harkmann previously made his presentation. See Section C42ustomer Service Activities-above.
H. Appointment of New Commission Member, Dan Swee
Dan Swee was appointed to the Telecommunications Commission at the City Council Meeting of May 24, 1999.
His term will expire in April 2002.
I. Other New Business
-A letter was received August 17~ informing us that the old service number will be disconnected as of
September 15% For the past six months, this number has been rolling over to the new service number of 651-
222-3333.
-Kathi reported that KVMB (Channel 12) will be losing the Home Shopping Programming they have carried in
the past. This change will take affect at the end of August. To cover this loss, they will repeatedly run some of
their other programs.
-Mr. Seykora passed out a letter in response to a question Reuben had raised about security issues if you are an
interact subscriber through cable service. He has heard of individuals getting access to neighbors personal
computers who also have hook up through the same cable system. He wanted to know what steps have been
taken to correct this situation.
Mr. Seykora explained the incident Reuben was referring to was an isolated case in Apple Valley under the
Charter System. He assured members that those who wish to "file share" or "print share" in the MediaOne
system need to request this in writing. E-Mails are also sent to customers to remind them of security procedures.
MediaOne is also committed to providing web-based tools to address security issues. Advanced filtering
software is now available. Details are addressed in the letter which explain what steps MediaOne has taken to
address secUrity protection.
REPORTS
Report of Commissioners
The Commissioners had nottfmg to report. Kathi stated MediaOne will have a stand at the State Fair in the
Technology Building. The COOL Bus will also be at the Fair. She stated this bus is available to go out to
schools that may be interested in having teachers and students trained on MediaOne Road Runner and Cable in
the classroom. This bus will only be available until December 31, 1999. She asked that this information be
passed on to the school district personnel.
Report of MediaOne-"News You Can Use"
May, June, July 1999 Reports
Kathi reviewed the subscriber statistics and answered questions. Linda Magee, as Data Practices representative
for the City asked about the "Trade Secret-Not For Public Information" status of the monthly reports we receive.
She wanted some clarification as to exactly what information is private and what could be considered public.
She asked that the private information be sent to us separately and we could still enclose the public information
in the agenda packets as the members do review this information prior to the meetings. Mike Bradley said this is
something still being discussed and he will advise Linda accordingly when a decision is reached regarding this
information.
TELECOMMUNICATIONS COMMISSION
MINUTES OF AUGUST 19, 1999
PAGE 5
Kathi stated that a letter will be going out in the near future regarding Y2K, Although MediaOne is Y2K
compliant, they want the assurance of the City that our equipment is also Y2K compliant. If we are unable to
determine if our equipment is compliant, they will be willing to send out technicians to determine this, if we
desire. Linda stated she would also like reassurance in this regard to ensure that the emergency broadcast system
will continue to function.
Other items to note:
II.
III.
MediaOne will be having an Open House in the future which will allow the various city representatives
to view their new offices and the upgrades they have made at the headend.
MediaOne will be constructing a "House of the Future" at the MN State Fairgrounds, which is targeted to
open in October.
A replica of the Vietnam Memorial will be displayed at the Capital Mall.
C. Report of the Cable Attorney
Mike Bradley had nothing further to report.
D. Report of the Assistant to the City Manager
Linda reported she would be at the NATOA Conference in September. The next meeting will probably be the
Joint Meeting in October.
Motion by Bob, seconded by Dennis, to adjourn the meeting at 8:45 pm. All ayes.
Respectfully submitted,
Shelley Hanson ~
Secretary